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									                                 MINUTES—REGULAR MEETING
                                      BOARD OF REGENTS
                                NORTH CENTRAL TEXAS COLLEGE
                                        January 28, 2009

The Board of Regents of North Central Texas College met in regular session on Wednesday,
January 28, 2009, in the Little Theater in the ASC Building. Dr. Bill Ledbetter called the meeting to order at
6:00 p.m. and established a quorum.

MEMBERS PRESENT:                                  Dr. Bill Ledbetter, Chairman
                                                  Mr. David Flusche, Vice-Chairman
                                                  Mr. Steve Gaylord
                                                  Ms. Karla Metzler
                                                  Mr. Lynn Williams
                                                  Ms. Patsy Wilson

MEMBERS ABSENT:                                   Mr. Kenneth Coolen, Secretary

ADMINISTRATORS/STAFF PRESENT:
                                                  Dr. Eddie Hadlock, President
                                                  Rodger Boyce
                                                  Dr. Stephen Broyles
                                                  Ms. Emily Klement
                                                  Dr. Janie Neighbors
                                                  Dr. Lee Ann Nutt
                                                  Ms. Sandy Otto
                                                  Dr. Condoa Parrent
                                                  Ms. Debbie Sharp

                                              OPEN FORUM

Mr. Ken Arterbury, Mr. Wayne Dodson, and Mr. Stephen Harlow addressed the Board.

                                      DISPOSITION OF MINUTES

Ms. Metzler moved to approve the December 11, 2008, minutes. Ms. Wilson seconded, and the motion passed
unanimously.


                                          REPORTS

A. Financial

Dr. Janie Neighbors, Vice President of Financial Services, certified that all transfers were made according to
Board policy, State and Federal regulations, and internal control procedures.

The funds in TEXPOOL as of December 31, 2008, totaled $11,527,254.32. There was a total of $8,918,000.22
in Board Designated Reserves.



Minutes—Regular Meeting Board of January 28, 2009 North Central Texas College                  Page 1
B. First State Bank Report Regarding College Accounts

Mr. Frank Morris, Chairman of the Board for First State Bank and Ms. Diana Eichenberger, Vice President and
Controller for First State Bank, discussed with the Board the following areas concerning North Central Texas
College’s depository accounts with First State Bank:
     securities pledging process
     quality of pledged assets
     credit quality of First State Bank versus TexPool
     logic for using local depository accounts.
Several handouts were distributed to the Board for review by Mr. Morris.

C. Self Study Report on the NCTC/Graham Branch Campus Initiative

Emily Klement, Dean of Bowie Campus, presented a draft of the North Central Texas College – Graham
Campus Self Study & Proposal to the Board. She stated the final proposal will be submitted to the Texas
Higher Education Coordinating Board in April 2009. Mr. Neil Blanton, Graham Economic Development
Director, reported to the Board that the results of the self-study/proposal demonstrates a legitimate and
compelling need for access to higher education opportunities in Graham, Texas, and Young County.

D. Quality Enhancement Plan

Dr. Eddie Hadlock reported that in accordance with the timeline described in the Instructional Master Plan, the
Quality Enhancement Plan Topic Selection Committee has been appointed and are now working to create a list
of potential issues that could become the focus of the Quality Enhancement Plan. The timeline calls for final
selection of the topic by May 2009. Students and the Board of Regents will be asked to help select the final
topic in March 2009.

                                          NEW BUSINESS

A. Consideration of Possible Action Related to Discussion of College Accounts by First State Bank

Mr. Gaylord moved to direct the Administration to follow board policy to the letter and if we want to
expand our board policy to emphasize local use of funds then we should amend our board policy and then
at that time we should consider moving our funds as the Administration did. The motion died for lack of a
second.

B. Consideration Faculty Contract Renewals for 2009 – 2010

Ms. Metzler moved to approve the Faculty Contracts for 2009 – 2010 as presented by the Administration. Mr.
Gaylord seconded, and the motion passed unanimously.

*Dr. Hadlock noted that contracts are renewed without regard to title.




Minutes—Regular Meeting Board of January 28, 2009 North Central Texas College                   Page 2
C. Consideration of Approval of a Contractor to Install the Welding Filtration System in the Career &
Technology Building

Ms. Wilson moved to approve Reed Industrial Systems, Inc. as the contractor to install the welding filtration
system in the CTC for the bid cost of $61,634.00 with approval of $4,000.00 contingency fees, for a total
authorization of $65,643.00 using funds provided by the GEDC. Ms. Metzler seconded, and the motion passed
unanimously.

D. Consideration of Authorization to Use Board Designated Reserve Parking Funds to Employ an
Engineer for the Following Parking Lot Projects:
   (1) Prepare Plans and Specifications and Bid Documents to Replace the East Parking Lot by
       Highway 51
   (2) Prepare Plans and Specifications and Bid Documents to Construct a Parking Lot by the
       Visual Arts Center

Mr. Gaylord moved to approve using Board Designated Reserve Funds for plans, specifications, and bid
documents to replace the east parking lot by Highway 51 and the construction of a parking lot by the
Visual Arts Center, 1300 Building. Ms. Metzler seconded, and the motion passed unanimously.

E. Consideration of Approval to Employ Clough Harbour & Associates for the Purposes Stated in
Agenda Item D of New Business

Ms. Wilson moved to approve Clough Harbour & Associates as the engineering firm to:
     Prepare the plans and specifications and bid documents to replace the east parking lot.
     Prepare the plans and specifications and bid documents to construct a parking lot by the Visual
        Arts Center, 1300 Building.
Mr. Gaylord seconded, and the motion passed unanimously.

F. Consideration of Authorizing the President to File a Letter of Intent with the Texas Higher
Education Coordinating Board to Establish a Branch Campus in Graham Supported by a Branch
Campus Maintenance Tax

Ms. Wilson moved to authorize the President to file a Letter of Intent with the Texas Higher Education
Coordinating Board to establish a branch campus in Graham, Texas, supported by a Branch Campus
Maintenance Tax. Mr. Flusche seconded, and the motion passed unanimously.

G. Consideration of Re-Scheduling March 16, 2009 Board Meeting

Ms. Wilson moved to re-schedule the March meeting to March 30, 2009. Ms. Metzler seconded, and the
motion passed unanimously.

H. Consideration of Personnel

Mr. Gaylord moved to approve the employment of the following personnel:
     John Butterfield – Oil & Gas Technology Instructor
     Tesha Johnson – College Connections Coordinator
Mr. Williams seconded, and the motion passed unanimously.




Minutes—Regular Meeting Board of January 28, 2009 North Central Texas College                 Page 3
Ms. Wilson moved to accept the resignation of Beverly Neu-Menassa, effective February 13, 2009. Ms.
Metzler seconded, and the motion passed five to one.

                                           ADJOURNMENT

There being no further business, the meeting was adjourned at 8:00 p.m.

ATTEST:



___________________                                           _____________________
Chairman of the Board                                           Secretary
Dr. Bill Ledbetter                                              Kenneth Coolen




Minutes—Regular Meeting Board of January 28, 2009 North Central Texas College           Page 4

								
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