Microsoft Publisher 2003
Creating a Greeting Card
• Using Wizards
• Creating Your Greeting Card
• Customizing Your Greeting Card
• Printing Your Greeting Card
• Wrapping Up
• Create a greeting card using the Greeting Cards Wizard.
• Insert and edit text and clip art in a Publisher Document.
• Group and ungroup objects.
• Save and print a Publisher document.
Microsoft Publisher is a desktop publishing program
designed for people without a background in graphic design.
Desktop publishing refers to using a personal computer to
create publications with special layouts, text, and graphics.
If you are creating a document that is mostly text,
such as a letter or a resume, you should use a word-
processing program such as Microsoft Word or Word Perfect.
You should use Publisher to create documents with many
pictures and complicated layouts, such as a newsletter,
greeting card, or a calendar.
Publisher can be used to create any of the following;
advertisements, banners, brochures, business cards, calendars,
flyers, websites, posters, index cards, and many more.
Defining Publisher Terms
Common objects include items that you create using the drawing
tools and pictures imported from other programs (such as scanned images).
A design template contains default publication settings. These
characteristics include colors, fonts, bullet types, and special elements, such
Clip Art is the collection of pictures available in the Publisher clip art
Creating Your Publication
In this activity, you create your own greeting card. Think about a theme you
want to incorporate in the publication.
Some suggested themes include:
• A card for someone in your family.
• A card for a sick friend.
• A card for a loved one.
1. Double-Click the Microsoft Office Publisher 2003 icon.
2. After completing step one, you should be seeing the screen in the following picture on your screen.
3. Next you will need to look to the left hand side of the Microsoft Publisher window, and you should see a box
that is titled, “New Publication.”
Click on Publications for Print, and then click on Greeting Cards. Select whichever type of
greeting card you wish to create by clicking once on the appropriate category.
Once you have chosen a card category, look to the right of the new publication window. Here
you will see several examples of the card category you have chosen.
Select a design that you like by clicking it. Example: Birthday Card 21
Once you have selected the card design that is right for you, you
will be able to edit the card design to personalize it for your
particular situation with the greeting card options menu.
Greeting card options includes Design
options, Verse options, and Suggested
Verse options that will change the
layout of the card. Some design
options include Lattice, Letterpress,
and Panel. Some verse options
include Full verse, and Brief verse.
Page options include folding options for your card.
Card Gallery will let you go back and select a
different card design.
Color Schemes will let you change the color set
associated with your card design.
Font Schemes will let you change the font set
associated with your card design.
4. If you look towards the bottom of the Publisher window, you will see four small icons that look like pieces of
paper with numbers on them. By clicking on the different numbered pages, you will be able
to move from the front side of the card, to the middle spread of the card, or to the backside of the card to make
changes as needed.
Creating Text Boxes
5. To create a new text box, simply move the mouse up to the Menu Bar click Insert, then choose
Text Box. After you have selected the Text Box option, you will notice that when you
move the mouse pointer over your publication that it looks like a crosshair pointer. Move
the mouse to a position relative to where you would like the text box to be, click the mouse
and hold it, then drag the mouse until the Text Box is a desirable size. Don’t worry if you
didn’t get it in the correct spot or the correct size, because we will learn how to resize and
move text boxes. To insert text into the newly created text box, click in it to select the text box, and then just start
typing. You will know when you have the text box selected when it looks like the
Inserting Text into a Text Box
6. To add text into one of the text boxes on your screen, just simply left click the mouse inside of the dotted
lines. Once you have clicked inside of the text box you can start typing and it will display the text as you are
typing it on the screen. After you are done typing the text, to deselect the text box you just typed in, click
outside of the dotted lines of the text box you just manipulated. Then if you want to go back and make more
changes to it all you have to do is click back in that text box by left clicking within the dotted lines of the text
box, and you can make more changes at that time.
Moving Text Boxes
7. To move a text box all you have to do is click on the grey lines along the outside of the text box, hold the
mouse button down and then drag the mouse to the position where you would like the text box to be. The
place where you should click and hold is displayed in the picture below with a red dot.
Resizing Text Boxes
8. To resize a text box all you have to do is click on one of the many circles on the border of the text box, hold
the mouse down after you click on the circle, then just drag the mouse and resize the text box to the
appropriate size. These circles are usually located in all four corners of a text box and are displayed in the
picture below colored in red. Note: The circles are only colored in red in the example, when you are editing
your publication, they will be colored in white.
9. You can replace any of the text of your publication with a WordArt version of the text. Click the Insert option
on the Menu Bar, then move the mouse to Picture, then choose the WordArt option. Next, you will be
prompted to choose a WordArt style. Choose the style that best suit’s you then click Ok. Next, you will be
prompted to edit the word art text. To do so, choose a font style, font size, then type in the box where it says,
Your Text Here.
Once you have entered your text click Ok and your
WordArt now appears before you on the screen. To resize
the WordArt object you have just created simply click on
one of the white
circles along the
outside of the
object, hold the
mouse button down and drag the mouse until the object is the proper size.
The white circles are displayed in the picture below, colored in red. To
move a WordArt object click directly on the letters of the WordArt object,
hold the mouse button down, and move the object to the desired area of the
slide. The green circle in the above picture will change how the WordArt
text is tilted. You can tilt it more to the right or more to the left by clicking on the green circle and holding the mouse
button down and moving the mouse left or right. You may also notice in the picture a yellow square, this button is
used to change the arc of the curve along the bottom of the words sample text, you can click on the yellow square,
hold the mouse button down, and move the mouse up or down to change the arc of the bottom of the text. The green
or yellow buttons may, or may not be there depending on what WordArt style you originally chose.
Adding Clip Art
10. Multimedia pictures can add interest to your publication. Publisher has a library of images (called clip art)
you can choose from. You can add a picture that amuses, such as a cartoon character, or a picture that relates
to your topic, such as a dollar sign in a budget presentation.
To add a clip art object, select the slide you want to add clip
art to. Click the Insert button on the menu bar, point to
Picture, and select Clip Art. Once you have done this, the
clip art window will appear on the right of your screen.
Select what collections of clip art you want to search in and
what types of objects you want to be displayed in the clip
art search then click go. If you know the name of
something, you would like to insert a picture of, such as
dog, type in the word dog in the search for field and then hit
the Go button. Once you find the picture that you like in the
search, just simply double click on the picture to insert it
into your slide. Now you can drag the picture to the desired
position on the slide, and add more pictures and text to your
presentation as needed.
Inserting Saved Images
11. If you want to insert a photo that you have saved on a disk into your presentation, you can with ease. Click
Insert on the menu bar, select Picture, and then choose From File. Next you will be prompted to locate the
where the pictures is stored at.
If you look towards the top of this pop up window, you will notice and area of the window that says “Look
in:”. Here you will need to click on the drop down arrow to the right of the My Pictures folder provided in
the example, here you will be able to find the directory where the file is saved. If you have the pictures
saved on a 3.5” floppy diskette, then you will need to change the Look in to 31/2 Floppy (A:). Moving and
resizing a saved image once it has been inserted into the publication is just like moving and resizing a text
12. A table is similar to a spreadsheet in that it contains rows and columns to formally align data. To insert a
table into a publication click on the Table option on the menu bar, then click Insert, and then click Table.
Next, you will be prompted to choose how many rows and how many columns you would like to have in your
table, among other things. After you have chosen the create table options that best suite you, click ok to insert
the table into you publication. Moving and resizing a table is just like moving and resizing a text box.
You may not find many uses for a table in a greeting card. If you wanted to put it in a flyer, it would be best
used when creating a list of items with prices.
13. In Publisher, you can also draw lines, arrows, ovals, and rectangles. Publisher also has a feature called
auto shapes that will draw shapes for you from pre-made shape designs. The auto shapes button is the
second to last icon on the tool bar pictured on this page.
14. All of the objects in steps 5 – 13 in this handout are all on their own toolbar called the object bar. You
may find this toolbar easier to use when adding objects to you publication. Any time you move or
resize objects in Publisher it is like moving or resizing a text box. The only exception is when you are
dealing with Word Art objects because they can be tilted and the text can be arched.
16. If you look at the last button on the object bar on in the picture on page 9, you will notice an icon that displays
what looks like windows layered on top of each other. Clicking this button will take you to the Microsoft
Publisher Design Gallery. The Design Gallery is a collection of pre-made objects for Publisher. This just
does not include objects for certain categories of publications, it includes every single object they have made.
Choosing objects by category or objects by design are just different ways of showing them on the screen.
Objects by Category are good if you vaguely know what you want to add to your publication. Objects by
Design are good if you know exactly what you want to add to your publication.
Once you have found the object you would like to enter into your publication, click on it and then select
Printing and Saving
15. When you are finished with a publication and want to print click on File, then select Print. Once you do this,
the print options will
appear before you. To
change the way your card
is going to be printed
make sure that you
change the Advanced
Print Settings to best
meet your needs.
17. While you are working on a publication, it is a good idea to save your work often. First, you will need to
insert a disk into the appropriate disk drive. Next, you will need to point the mouse to the Menu Bar, Click
File, and then click Save As. The Save As dialog box appears. Select the appropriate disk drive on the Save
in list. Type a name for your publication in the File name text box. Click Save, and you are all done. Now
that you have initially saved the file to a disk, all you have to do now when you want to save the same file is,
click File, and then click Save, and the program will automatically overwrite the file saved on the disk with
the updated version of the file.
Key Points to Remember
Publisher is designed for people without a design
background. The publisher Wizards can be very useful to
help you get started. The toolbars will change depending on
what is selected in a document. If you have a picture
selected, the toolbar offers options for working with an
image, and if a text box is selected, you will have options for
I would like to thank the Bill and Melinda Gates Foundation for providing most of the materials found in this lesson. Some of the material in this
handout was taken from the book, the Computer Companion 30 practical lessons for individual and classroom use. ~Joshua Damron