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Invoice Discount Terms

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					            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                          (1) Acknowledge_Goods_Tendered                                                                         11/15/2010

Unique ID     Parent      Functional Requirement                                                    DFAS Process Name        BPM Process            Requirement Source Name Requirement Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source      Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number

AP-0519                   The system shall provide the capability to include the vendor name,       Acknowledge Other Goods Acknowledge Other       FSIO OFFM-N0-0106, req. 09.02.41
                          contract number, requisition number, stock number, line item description, and Services            Goods and Services      PMC-01(01/06)
                          invoice number, date invoice received, invoice date, discount terms,
                          request type, and invoice amount within the request for the Material
                          Inspection and Receiving Report submitted to the receiving organization.
                          NOTE: Request Type shall identify whether the request is for the receipt,
                          acceptance, or both receipt and acceptance.




AP-0579       AP-1545     The system shall provide automated functionality to record the following Acknowledge Other Goods Acknowledge Other        FSIO OFFM-N0-0106, req. 09.02.74
                          information from receipt documents: Prime Contractor (Vendor Name & and Services                 Goods and Services       PMB-04 (01/07)
                          Vendor ID); Contract Number (PIIN/SPIIN); CLIN/SLIN, Quantity and Unit
                          Of Measure; Acceptance Point (i.e. Destination or Source); Shipment
                          Number; Ship Date; Asset Identification Number (UID); Ship to; Receive
                          Date; Acceptance Date; Receiving Official; and Item Description.




AP-0584                   The system shall provide automated functionality to record a receipt      Acknowledge Other Goods Acknowledge Other       FSIO OFFM-N0-0106, req. 09.02.49
                          without acceptance.                                                       and Services            Goods and Services      PMB-01(01/07)



AP-1125                   The system shall provide automated functionality to accept and record an Acknowledge Other Goods Acknowledge Other        FSIO OFFM-N0-0106, req. 09.02.49    DoDFMR Vol. 10, Chap.
                          EDI 861 transaction set IAW DoD Implementation standards.                and Services            Goods and Services       PMB-01 (01/07)                      17, 170103 (02/96)




AP-2030                   The system will provide the capability to input multiple receipts for one or Acknowledge Other Goods Acknowledge Other    DFARS Appendix F, F-                DFAR Appendix F, FAR
                          more invoices.                                                               and Services            Goods and Services   104, (12/06)                        52.232-25S (12/06)




AP-2289                   The system must record information on receipts in sufficient detail to    Acknowledge Other Goods Acknowledge Other       FSIO OFFM-N0-0106, req. 09.02.41
                          allow the matching of receipt, purchase order/contract, and invoice for   and Services            Goods and Services      PMC-01, (01/07)
                          payment purposes. Examples of data to collect include item numbers,
                          quantities, units of measure, vendor, and purchase order number.




                                                                                                               Page 1
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                           (1) Acknowledge_Goods_Tendered                                                                        11/15/2010

Unique ID     Parent      Functional Requirement                                                       DFAS Process Name       BPM Process          Requirement Source Name Requirement Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source      Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number

AP-2494       AP-1523     The system shall provide automated functionality to record full or partial   Acknowledge Other Goods Acknowledge Other    FSIO OFFM-N0-0106, req. 09.02.49
                          receipt and/or acceptance of goods and services at the                       and Services            Goods and Services   PMB-01, JAN 2007
                          PIIN/SPIIN/CLIN/SLIN level.




AP-2501       AP-0484     The system shall provide automated functionality to display a warning        Acknowledge Other Goods Acknowledge Other    DoDFMR, Volume 01,       09.02.65   FAR 52.211-16 (04/84)
                          message and allow corrections for receiving document is entered that         and Services            Goods and Services   Chapter 02, Add. 2 D3b
                          puts the total quantity received above the quantity variance at the PIIN,                                                 (01/07)
                          SPIIN, CLIN, SLIN or ELIN level.




AP-2523       AP-1523     The system shall provide the capability to record partial receipt of goods Acknowledge Other Goods Acknowledge Other      FSIO OFFM-N0-0106, req. 09.02.49
                          and/or services at the contract (PIIN/SPIIN) and line item (CLIN/SLIN, or and Services             Goods and Services     PMB-01, JAN 2007
                          ELIN) level.




AP-2528       AP-0484     The system shall provide a warning message and allow corrections to be Acknowledge Other Goods Acknowledge Other          DODFMR Vol 01, Ch 2      09.02.65   FAR 52.211-16 (04/84)
                          made when a receiving document is entered that puts the total quantity and Services            Goods and Services         Add. 2 D3b (01/07)
                          received above the quantity variance at the contract (PIIN/SPIIN) level
                          when FAR Clause 52.211-16 indicates quantity variation is at the
                          contract level only.



AP-2529       AP-0484     The system shall provide a warning message and allow corrections to be Acknowledge Other Goods Acknowledge Other          DODFMR Vol 01, Ch 2      09.02.65   FAR 52.211-16 (04/84)
                          made when a receiving document is entered that puts the total quantity and Services            Goods and Services         Add. 2 D3b (01/07)
                          received above the quantity variance at the destination level for the line
                          items (CLIN/SLIN, or ELIN) associated with a specific destination and
                          contract (PIIN/SPIIN) when FAR Clause 52.211-16 indicates quantity
                          variation is at the destination level.




                                                                                                                  Page 2
CSE - Acknowledge Goods Tendered and Services Rendered


 External Non-
  DoD User or               Evidence of Goods
Non-DoD Source                Tendered and
                                                       Returned Invoice               Invoice for Services              Invoice for Goods                DCAA Authorization
                            Services Rendered
    Shared
                                                                                                                                                  Validated Invoice


                                                                Go To: Maintain
                                          Entitlement             Entitlement
                                      Information Update          Information                                                                                   Fast Pay Invoice
                                                                                                    Validate
                                                                                                    Invoice                   Entitlement
                                                                                                       +                      Information


                                           Evidence of Goods    Fast Pay Invoice                            Go To:
                                     Tendered and Services Rendered                                  Manage Entitlement
                                                                                                 Evaluate Liability Information
                                                                                                                                                                                   Goods and Services
                                                                                                                                                                                    Acknowledgement
                                                                            Real Property for Acknowledge
                          Acknowledgement
                                                                            Goods Tendered and Services
                              Initiation
                                                                                     Rendered?
                                                                                                     NO                       Acknowledge Other Goods and Services


                                                                                                                                                                                                        Goods and Services Acknowledgement

                                                                                                                                                                                                         Go To: Monitor Contract or Order, Real
                                                                                                                                                                                                        Property for Performance Inspection and
                                                                                                                                                                                                               Testing and Verification?




                                             Performance Evidence

                                                                                                                                  Acknowledge Real Property Services
                                                                                              YES
                                                                                                                                             Rendered




 Material Supply
  and Service              Arrival Information
  Management                                                     Transport Material
                                                                    and Forces




                                          Arrival Information
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                           (2) Perform_Acceptance_Proc                                                                            11/15/2010


Unique ID     Parent      Functional Requirement                                            DFAS Process Name              BPM Process                Requirement Source Name Requireme Secondary Requirement       Accounting
              Requirement                                                                                                                             and Date                nt Source Source and Date             Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number

AP-1511                   The system must communicate through the system those               Perform Acceptance            Perform Acceptance         DoDFMR, Volume 01,       09.02.28   OFFM-No-0106, Jan 2006,
                          instances where a receiving report or acceptance is missing for an Procedures for Other Goods    Procedures for Other Goods Chapter 02, Add. 2 D3c              PMC-08
                          invoice, or where goods or services have been received and         and Services                  and Services
                          accepted, but an invoice has not been entered.




AP-1523                   To support the Accounts Payable process, the Core financial       Perform Acceptance             Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.49
                          system must provide automated functionality to record full or     Procedures for Other Goods     Procedures for Other Goods PMB-01, JAN 2007
                          partial receipt and/or acceptance of goods and services by        and Services                   and Services
                          document line item. This is to include the receipt and/or
                          acceptance of partial quantities of goods and services on each
                          document line.


AP-1537                   The system must process purchase returns, including rejection of Perform Acceptance              Perform Acceptance         DoDFMR, Volume 01,       09.02.66   OFFM-No-0106, Jan 2006,
                          part of a shipment. The appropriate resulting transaction should be Procedures for Other Goods   Procedures for Other Goods Chapter 02, Add. 2 D3d              RMB-01
                          generated.                                                          and Services                 and Services               (01/07)




AP-1537.01                The system shall provide automated functionality to process       Perform Acceptance             Perform Acceptance         "DoDFMR,"Volume 01,      09.02.66   OFFM-No-0106, Jan 2006,
                          purchase returns and generate the appropriate resulting           Procedures for Other Goods     Procedures for Other Goods Chapter 02, Add. 2 D3d              RMB-01
                          transaction, including rejection of part of a shipment.           and Services                   and Services               (01/07)




AP-1546                   To support the Accounts Payable process, the Core financial    Perform Acceptance                Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.75
                          system must provide automated functionality to capture the     Procedures for Other Goods        Procedures for Other Goods PMB-05 (01/06)
                          following additional information on the acceptance of          and Services                      and Services
                          goods/services: • Acceptance official; Dates products were
                          delivered or services were provided; Date products/services
                          accepted; Quantity/amount accepted; Date products/services
                          rejected; Quantity/amount rejected; Vendor ID number and name;
                          Ship to locations.




AP-1551                   To support the Invoicing process the Core financial system must     Perform Acceptance           Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.80
                          provide automated functionality to validate that invoice dates that Procedures for Other Goods   Procedures for Other Goods PMC-10, (01/07)
                          products were delivered or services were performed are within the and Services                   and Services
                          period of performance dates on the referenced obligation.




                                                                                                               Page 4
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                          (2) Perform_Acceptance_Proc                                                                               11/15/2010


Unique ID     Parent      Functional Requirement                                            DFAS Process Name             BPM Process                Requirement Source Name Requireme Secondary Requirement            Accounting
              Requirement                                                                                                                            and Date                nt Source Source and Date                  Transaction
              No.                                                                                                                                                            Reference
                                                                                                                                                                             Number

AP-1552                   To support the Invoicing process the Core financial system must    Perform Acceptance           Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.81
                          provide automated functionality to validate that the invoice dates Procedures for Other Goods   Procedures for Other Goods PMC-11 (01/07)
                          that products were delivered or services were performed are dates and Services                  and Services
                          for which the products/services have been received and accepted.
                          Prevent the processing of invoices with unmatched dates and the
                          duplicate processing of invoices with matched dates.




AP-1667       AP-1649     The system must generate aged receiving reports without           Perform Acceptance            Perform Acceptance         DoDFMR, Volume 01,        09.06.03
                          acceptance.                                                       Procedures for Other Goods    Procedures for Other Goods Chapter 02, Add. 2 D10b
                                                                                            and Services                  and Services               (01/07)




AP-1999                   The system must notify the receiving activity for missing         Perform Acceptance            Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.50
                          receipt/inspection/acceptance data.                               Procedures for Other Goods    Procedures for Other Goods PMC-08
                                                                                            and Services                  and Services




AP-2207                   The system shall provide automated functionality to identify      Perform Acceptance            Perform Acceptance         DOD 4500.9-R DTR PART                MRM #15, DTR 4500.9-R-
                          transportation or contract discrepancies (i.e., any discrepancy   Procedures for Other Goods    Procedures for Other Goods IV-404-1, PARA G.1.a,                Part II, dtd Nov 2004, Chap
                          between the government or commercial bill of lading and item      and Services                  and Services               AUG 2003                             212
                          received), and generate a transportation discrepancy report or
                          Contract Discrepancy Report (CDR).




AP-2498       AP-1678     The system shall provide automated functionality to maintain an   Perform Acceptance            Perform Acceptance         DoDFMR, Volume 10,        100301
                          open record of all Fast Pay payments.                             Procedures for Other Goods    Procedures for Other Goods Chapter 10, 100301
                                                                                            and Services                  and Services



AP-2498.01    AP-2498     The system shall provide automated functionality to pass the      Perform Acceptance            Perform Acceptance         DoDFMR, Volume 10,        09.02.60
                          receipt/acceptance information to the record when a matching      Procedures for Other Goods    Procedures for Other Goods Chapter 10, 100301
                          open record is found for Fast Pay contracts.                      and Services                  and Services



AP-2498.02    AP-2498     The system shall provide automated functionality to close the     Perform Acceptance            Perform Acceptance         DoDFMR, Volume 10,        09.02.60
                          record when a matching open record is found for Fast Pay          Procedures for Other Goods    Procedures for Other Goods Chapter 10, 100301
                          receipt/acceptance.                                               and Services                  and Services




                                                                                                              Page 5
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (2) Perform_Acceptance_Proc                                                                           11/15/2010


Unique ID     Parent      Functional Requirement                                                DFAS Process Name            BPM Process                Requirement Source Name Requireme Secondary Requirement       Accounting
              Requirement                                                                                                                               and Date                nt Source Source and Date             Transaction
              No.                                                                                                                                                               Reference
                                                                                                                                                                                Number

AP-2499       AP-1678      The system shall provide automated functionality to generate, on     Perform Acceptance           Perform Acceptance         DoDFMR, Volume 10,
                           demand, a report that follow-up is required on the 15th day of the   Procedures for Other Goods   Procedures for Other Goods Chapter 10, 100301
                           month following the month of payment for Fast Pay payments           and Services                 and Services               (06/97)
                           made without receipt/acceptance.

AP-2500       AP-1678      The system shall provide automated functionality to initiate         Perform Acceptance           Perform Acceptance         DoDFMR Vol. 4, Ch. 9,              DoDFMR Vol. 10, Chap.
                           collection action after 60 days when (from the date of payment)      Procedures for Other Goods   Procedures for Other Goods 090201. I (01/07)                  10, 1003 (06/97)
                           receipt/acceptance has not been received for Fast Pay payments       and Services                 and Services
                           made.

AP-2507       AP-1125      The system shall provide automated functionality to record full or   Perform Acceptance           Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.49   FMR Vol 10, Chpt 17
                           partial receipt and/or acceptance of goods and services at the       Procedures for Other Goods   Procedures for Other Goods PMB-01, JAN 2007                   (02/96)
                           PIIN/SPIIN/CLIN/SLIN level in accordance with the DoD                and Services                 and Services
                           Implementation standards for electronic documents (e.g. EDI and
                           XML).




AP-2522       AP-1523      The system shall provide the capability to record full acceptance of Perform Acceptance           Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.49
                           goods and/or services at the contract (PIIN/SPIIN) and line item     Procedures for Other Goods   Procedures for Other Goods PMB-01, JAN 2007
                           (CLIN/SLIN, or ELIN) level.                                          and Services                 and Services



AP-2524       AP-1523      The system shall provide the capability to record partial            Perform Acceptance           Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.49
                           acceptance of goods and/or services at the contract (PIIN/SPIIN)     Procedures for Other Goods   Procedures for Other Goods PMB-01, JAN 2007
                           and line item (CLIN/SLIN, or ELIN) level.                            and Services                 and Services



AP-2533       AP-1125      The system must provide the capability to identify and reject        Perform Acceptance           Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.49   DFARS 252.232-7003
                           duplicate receipt and/or acceptance reference number.                Procedures for Other Goods   Procedures for Other Goods PMB-01(01/07)                      (03/07)
                                                                                                and Services                 and Services



AP-2604       AP-1866, AP- The system shall provide automated functionality to notify the      Perform Acceptance            Perform Acceptance         FSIO OFFM-N0-0106, req. 09.02.50   DODFMR, Volume 10,
              2598         vendor of a discrepancy when the invoiced quantity is less than the Procedures for Other Goods    Procedures for Other Goods PMC-08, (01/07)                    Chapter 9, Subparagraph,
                           accepted quantity, and that additional invoice(s) must be submitted and Services                  and Services                                                  (02/96)
                           by the vendor for the remaining quantity.




                                                                                                                  Page 6
CSE - Perform Acceptance Procedures


 External Non-
  DoD User or
Non-DoD Source            Evidence of Goods                                                                               Invoice
                              Tendered                  Returned Invoice             Invoice for Services               for Goods            DCAA Authorization

    Shared
                                                                                                                                         Validated Invoice




                                      Entitlement                                                                                               Fast Pay Invoice      Awarded
                                                                                                  Validate
                                  Information Update      Go To: Maintain                                                                                             Contract
                                                                                                  Invoice
                                                            Entitlement
                                                                                                     +
                                                            Information



                                           Inspection Goods and Services                                               Entitlement                                                Acknowledged
                                           Evidence with no Discrepancies                                              Information                                               Intergovernmen
                                                                             Fast Pay Invoice               Go To:                                                                   tal Order
                                                                                                     Manage Entitlement
                                                                                                 Evaluate Liability Information                                                                                   Acceptance
                                                                                                                                                                                                  ESOH Control      Results      Acceptance Results
                                                                                                                                                                                                  Requirement                    with Discrepancies
                                Acceptance                                       Real Property for perform
                                Procedures                                       Acceptance Procedures?
                                 Initiated                                                                                        Perform Acceptance Procedures for                                                                  Go To: File
                                                                                                       NO                                                                                                                       Discrepancy Report
                                                                                                                                      Other Goods and Services
                                                                                                                                                                                                                                for Other goods and
                                                                                                                                                                                                                                      Services




                                  Acceptance                                                                                                                                                                                   Acceptance Results
                                 Discrepancies
                                                                                                                                                                                                                                  Go To: Real
                                                                                                                                                                                                                                  Property for
                                                  Evidence of Goods
                                                                                                                                                                                                                                   Finalizing
                                                      Tendered
                                                                                                                                                                                                                                  Acceptance
                                                                                                                             Aggregate Real Property Management
                                                                                              YES
                                                                                                                                         Information



                                                                                                                                                                                                                 Acceptance
                                                                                                                                                                                                                   Results


 Material Supply
  and Service               Arrival Information
  Management                                                    Transport Material
                                                                   and Forces




                                          Arrival Information
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (3) Validate_Invoice                                                                         11/15/2010

Unique ID     Parent      Functional Requirement                                                DFAS Process Name       BPM Process          Requirement Source Name Requirement   Secondary Requirement     Accounting
              Requirement                                                                                                                    and Date                Source        Source and Date           Transaction
              No.                                                                                                                                                    Reference
                                                                                                                                                                     Number

AP-0463                   The system shall provide the capability to select a specified currency Perform Invoice        Perform Acceptance   FSIO OFFM-,N0-0106, req. 09.01.29     I TFM Part 4 - 2065
                          type for an amount entered in an originating document. The             Validation             Procedures           SMB-34, Jan 07
                          currency type is to be used to convert amount to U.S. Dollars for
                          payment calculation, and to convert to foreign currency for
                          disbursement.




AP-1101                   The system shall provide the capability to reference multiple         Perform Invoice         Perform Acceptance   JFMIP SR-02-02, 41       09.04.89
                          obligations on a single invoice document at the CLIN/SLIN/ELIN        Validation              Procedures           (01/07)
                          level.



AP-1124                   The system shall provide a capability to accept and record invoices   Perform Invoice         Perform Acceptance   DFARS 252.232-7003
                          in an electronic format using the "Standard Invoice Dataset" (eg:     Validation              Procedures           (03/07)
                          Commercial Invoices (EDI 810C), Financing Payments (EDI 810P)
                          and Public Vouchers EDI 810V).


AP-1171                   The system shall be capable of recognizing and preventing improper Validate Proper Invoice    Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.41
                          payments by utilizing any of the following criteria: 1. Receipt Date of                       Procedures           PMC-01
                          the Invoice 2. Date of the Invoice (Contractor's Preparation Date) 3.
                          Date of Receipt of Goods or Service 4. Effective Date of Contract
                          5. Date of Acceptance of Goods or Services 6. Invoice Return Date
                          (if applicable)


AP-1394                   The system shall reject duplicate invoices from the same vendor on Perform Invoice            Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.64
                          the same contract.                                                 Validation                 Procedures           PMC-04, (01/07)


AP-1394.01    AP-1394     The system shall automatically prevent duplicate invoices from the Perform Invoice            Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.64
                          same vendor using the following criteria: 1. Agency Code 2. Vendor Validation                 Procedures           PMC-04, (01/07)
                          Number 3. Vendor Account Number (if applicable) 4. Vendor TIN
                          5. Vendor Invoice Number 6. Vendor Date         7. Invoice Amount 8.
                          Referenced Obligation Document Number


AP-1394.02    AP-1394     The system shall record, track and report vendor invoices/payment     Perform Invoice         Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.64      OFFM-N0-0106, req. PMC-
                          identified as duplicate invoices/payment request.                     Validation              Procedures           PMC-04, (01/07)                       05, (01/07)




AP-1394.03    AP-1394     The system shall automatically create and transmit vendors notices    Manage Returned         Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.64      OFFM-N0-0106, req. PMC-
                          when invoices/payment requests are identified as duplicates           Invoices                Procedures           PMC-04, (01/07)                       05, (01/07)
                          electronically.




                                                                                                                   Page 8
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (3) Validate_Invoice                                                                         11/15/2010

Unique ID     Parent      Functional Requirement                                                 DFAS Process Name         BPM Process          Requirement Source Name Requirement   Secondary Requirement    Accounting
              Requirement                                                                                                                       and Date                Source        Source and Date          Transaction
              No.                                                                                                                                                       Reference
                                                                                                                                                                        Number

AP-1518                   To support the Invoicing process the Core financial system must     Perform Invoice              Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.41
                          provide automated functionality to capture the following additional Validation                   Procedures           PMC-01, (01/07)
                          information on invoice documents: Vendor invoice number or
                          account number; Invoice date; Invoice receipt date; Vendor ID
                          number and name, Contract line/subline number; Name and
                          address of contractor official to whom payment is to be sent; EFT
                          banking information (account number, account type, RTN); DUNS+4
                          number for CCR vendors; Payment terms (including discount for
                          prompt payment); Shipping terms (e.g., shipment number and date
                          of shipment); Vendor contact name and telephone number; Dates
                          products were delivered or services were provided; User comments;
                          Date invoice returned to vendor; Date improper invoice resubmitted
                          by vendor.



AP-1522                   To support the Invoicing process the Core financial system must    Validate Proper Invoice       Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.48
                          provide automated functionality to capture a vendor invoice number                               Procedures           PMC-02, (01/07)
                          of up to 30 characters or the current requirement of I TFM-6-5000.
                          Report the complete number on all payment files, reports and query
                          results.


AP-1531                   The system shall provide the capability to use the Fast Payment        Fast Pay?                 Perform Acceptance   DoDFMR, Volume 10,      09.02.60      FAR 13.401 (09/06) FAR
                          clause indicator on the awarded contract to determine whether or                                 Procedures           Chapter 10, 100301                    13.404 (09/06)
                          not an accelerated payment is to be made.                                                                             (01/07)



AP-1533                   To support the Invoicing process the Core financial system must       Manage Returned            Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.62
                          provide automated functionality to generate a letter or e-mail to the Invoices                   Procedures           PMC-22, (01/07)
                          vendor notifying them of the return of an improper invoice, upon the
                          recording of an improper invoice reason code. Include the following
                          information in the notice: Vendor invoice number and date; Reason
                          code(s) and description(s) of invoice discrepancies; Date of notice;
                          Request for a corrected invoice; Name, title, telephone number and
                          e-mail address of Agency contact person.

AP-1534                   To support the Invoicing process the Core financial system must        Perform Invoice           Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.63
                          provide automated functionality to define the criteria to be used in   Validation                Procedures           PMC-04, (01/07)
                          editing for duplicate vendor invoices, including one or more of the
                          following: agency code, vendor number, vendor account number,
                          vendor TIN, vendor invoice number, invoice date, invoice amount,
                          referenced obligation document number.
AP-1547                   To support the Invoicing process the Core financial system must        Perform Invoice           Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.76
                          provide automated functionality to validate for duplicate vendor       Validation                Procedures           PMC-05 (01/07)
                          invoices based on the agency-defined editing criteria.
AP-1554                   To support the Invoicing process the Core financial system must        Validate Proper Invoice   Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.83
                          provide automated functionality to define reason codes and related                               Procedures           PMC-19, (01/07)
                          descriptions for improper invoices. For example, IP01- Improper
                          Invoice, X data missing.
AP-1597                   To support the Invoicing process the Core financial system must        Perform Invoice           Perform Acceptance   FSIO OFFM-N0-0106, req. 09.04.15
                          provide automated functionality to capture up to 9,999 document line   Validation                Procedures           PMC-03, (01/07)
                          items per invoice document.


                                                                                                                   Page 9
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                        (3) Validate_Invoice                                                                        11/15/2010

Unique ID     Parent      Functional Requirement                                                    DFAS Process Name      BPM Process          Requirement Source Name Requirement   Secondary Requirement     Accounting
              Requirement                                                                                                                       and Date                Source        Source and Date           Transaction
              No.                                                                                                                                                       Reference
                                                                                                                                                                        Number

AP-1754                   The system shall provide the capability to recognize when an interim Perform Invoice             Perform Acceptance   DoDFMR Volume 10,         100202
                          cost voucher (against a cost-reimbursement type contract) has been Validation                    Procedures           Chapter 10, (06/97)
                          approved by an authorized government official (e.g., DCAA) .




AP-1833                   The system will provide the ability to record discount terms used in      Perform Invoice        Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.06      JFMIP Core, pg. 39
                          determining if taking a discount is economically justified.               Validation             Procedures           PMD-07 (01/06), DoDFMR,
                                                                                                                                                Volume 10, Chapter 2
                                                                                                                                                (04/02); OFFM-NO-0106,
                                                                                                                                                Jan 2006, PMD-04

AP-1836                   The system shall provide automated functionality to capture the           Perform Invoice        Perform Acceptance   OFFM-N0-0106, req. PMD-               DoDFMR, Volume 10,
                          discount percentage.                                                      Validation             Procedures           01, PMD-04 (01/06),                   Chapter 2 (04/02)



AP-1843                   The system will provide the ability to identify and control Fast Pay      Fast Pay?              Manage Entitlement   DoDFMR, Volume 10,        09.02.60
                          order processing based on available performance information.                                                          Chapter 10, 100301



AP-1844                   The system will provide the ability to recognize appropriate order        Fast Pay?              Perform Acceptance   DoDFMR, Volume 10,        09.02.60    FMFIA 09.026.00
                          terms and payment requests as Fast Pay.                                                          Procedures           Chapter 10, 100301



AP-1969                   The system shall provide automated functionality to capture invoice       Perform Invoice        Perform Acceptance   FSIO OFFM-N0-0106, req. 09.04.13      OFFM-NO-0106, Jan 2006,
                          received date.                                                            Validation             Procedures           PMD-09 (01/06)                        PMB-01



AP-1987       AP-1533     The system shall provide automated functionality to record the return Manage Returned            Perform Acceptance   FSIO OFFM-N0-0106, req. 09.04.17
                          date on improper invoices.                                            Invoices                   Procedures           PME-01 (01/06)



AP-2015       AP-1533     The system must be able to generate a request/follow-up notice on         Manage Returned        Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.62
                          demand to the contractor notifying the contractor of a rejected           Invoices               Procedures           PMC-22, (01/07)
                          improper payment request, with a rejection letter detailing the
                          reasons for the rejection.
AP-2123                   The system must provide the capability to provide a warning        Perform Invoice               Perform Acceptance   FSIO OFFM-N0-0106, req. 09.01.05
                          message when the user attempts to input an external vendor invoice Validation                    Procedures           PMA-01, (01/07)
                          number that has already been recorded for the related vendor.


AP-2140       AP-1533     The system should provide the capability to provide a system-             Manage Returned        Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.62
                          generated letter or e-mail to the vendor stating the reason for           Invoices               Procedures           PMC-22, (01/07)
                          rejection or "notice of intent to disallow" an invoice within 7 days of
                          receipt of invoice.
AP-2184                   The system shall provide automated functionality to record receipt of     Perform Invoice        Perform Acceptance   FSIO OFFM-N0-0106, req. 09.02.03
                          payment requests from grantees based on an estimate of work               Validation             Procedures           PMD-01 (01/06)
                          completed under the contract or the agreement.




                                                                                                                      Page 10
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (3) Validate_Invoice                                                                          11/15/2010

Unique ID     Parent      Functional Requirement                                                 DFAS Process Name       BPM Process           Requirement Source Name Requirement   Secondary Requirement     Accounting
              Requirement                                                                                                                      and Date                Source        Source and Date           Transaction
              No.                                                                                                                                                      Reference
                                                                                                                                                                       Number

AP-2430                   To support the payment process, the agency’s single integrated       Validate Proper Invoice   Perform Acceptance    JFMIP SR-02-02,37       09.04.70
                          financial management system must access the following proper                                   Procedures
                          invoice information
                          - name and address of contractor;
                          - contract number and all associated delivery order numbers or task
                          order numbers (including modification number, if any); PO number
                          (including modification number, if any); BPA number and all
                          associated BPA call numbers (including modification number, if
                          any);
                          - description of products or services for each item;
                          - quantity for each item;
                          - unit of measure for each item;
                          - unit price for each item;
                          - extended price for each item;
                          - total invoice amount;
                          - shipping terms;
                          - payment terms;
                          - name and address of contractor official to whom payment is to be
                          sent;
                          - name, title, phone number, and mailing address of person to notify
                          if invoice is defective;
                          - invoice date;
                          - invoice receipt date;
                          - proper invoice date;
                          - proper invoice receipt date;
                          - transportation costs;
                          - prompt payment terms;
                          - vendor invoice number; and
                          - proper invoice acceptance date.
AP-2521       AP-2490     The system will only recognize a valid Fast Pay Invoice when the     Fast Pay?                 Evaluate Payable      DoDFMR, Volume 10,      09.02.60      FAR 52.213-1
                          Fast Pay clause is present in the contract.                                                    Request Information   Chapter 10, 100301
                                                                                                                                               (01/07)

AP-2601       AP-1754     The system must suspend the payment until authorization is             Perform Invoice         Perform Acceptance    FSIO OFFM-N0-0106, req. 14.01.14
                          received.                                                              Validation              Procedures            SMB-13, (01/07)



AP-2601.01    AP-2601     In the event authorization is not received, the system shall have     Perform Invoice          Perform Acceptance    FSIO OFFM-N0-0106, req. 14.01.14
                          automated functionality to suspend the payment until authorization is Validation               Procedures            SMB-13, (01/07)
                          received.

AP-2602       AP-1754     In the event an authorized payment is rejected by the payment          Manage Returned         Manage Entitlement    JFMIP SR-02-02, 42      09.04.101     DoDFMR Volume 1,
                          office, the system must have the capability to notify the vendor and   Invoices                                                                            Chapter 2, Add. 2, D2c
                          the approving official.



AP-2630       AP-1094     The system shall provide the capability to recognize              Fast Pay?                    Perform Acceptance    FAR 52.213-1 (05/06)                  OFFM-NO-0106, Jan 2006,
                          vendor/contractor submitted invoices as Fast Pay when FAR 52.213-                              Procedures                                                  PMD-01 and FME-21
                          1 is cited in the contract.




                                                                                                                   Page 11
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (3) Validate_Invoice                                                                              11/15/2010

Unique ID     Parent      Functional Requirement                                                 DFAS Process Name         BPM Process          Requirement Source Name Requirement       Secondary Requirement      Accounting
              Requirement                                                                                                                       and Date                Source            Source and Date            Transaction
              No.                                                                                                                                                       Reference
                                                                                                                                                                        Number

AP-2665                   The system shall provide automated functionality to apply Prompt       Fast Pay?                 Manage Entitlement   5CFR Part 1315 (10/07)                    DoDFMR 'Vol. 10, Ch. 7,
                          Payment processes based upon the terms and conditions of the                                                                                                    Subpara 070101-A (07/02)
                          contract.



AP-2741                   The system shall provide automated functionality to allow payment      Fast Pay?                 Perform Acceptance   FAR 13.402; OFFM-NO-                      DFARS 213.402.
                          of fast pay invoices prior to verifying receipt and acceptance under                             Procedures           0106, Jan 2006, PMD-01
                          limited conditions listed in FAR 13.402 and DFAR 213.402.



AP-2758                   The system shall provide automated functionality to record the         Perform Invoice           Perform Acceptance   5 CFR Part 1315.4-3(f)
                          invoice receipt date to determine start of payment period.             Validation                Procedures           (10/07)


AP-2806                   The system shall provide a capability to capture the amount of each Perform Invoice              Perform Acceptance   Federal Acquisition         FAR Subpart   OFFM-NO-0106, Jan 2006,
                          performance-based payment request either as a dollar amount or as Validation                     Procedures           Regulation (FAR), (09/06)   32.1004       PMB-01
                          a percentage of a specifically identified price (e.g., contract price, or
                          unit price of the deliverable item).



AP-3372                   "To support the Prompt Payment Act proper invoice requirements,        Validate Proper Invoice   Perform Acceptance   5 CFR Part 1315 Para.
                          the system shall validate the following information is present on an                             Procedures           1315.9(b)
                          invoice.
                          (1) Name of vendor;
                          (2) Invoice date;
                          (3) Government contract number, or other authorization for delivery
                          of goods or services;
                          (4) Vendor invoice number, account number, and/or any other
                          identifying number agreed to by contract;
                          (5) Description (including, for example, contract line/subline
                          number), price, and quantity of goods and services rendered;
                          (6) Shipping and payment terms (unless mutually agreed that this
                          information is only required in the contract);
                          (7) Taxpayer Identifying Number (TIN), unless agency procedures
                          provide otherwise;
                          (8) Banking information, unless agency procedures provide
                          otherwise, or except in situations where the EFT requirement is
                          waived under 31 CFR 208.4;
                          (9) Contact name (where practicable), title and telephone number;
                          (10) Other substantiating documentation or information required by
                          the contract."




                                                                                                                   Page 12
Validate Invoice



 External Non-
  DoD User or
Non-DoD Source
                                                                                                                                   DCAA
                                                                          Returned Invoice                                      Authorization

   Financial       Entitlement
  Management

                                                              Go To: Maintain                                                                                        Fast Pay Invoice
                                             Entitlement        Entitlement                                                                                     Go To: Manage Entitlement,
                                         Information Update     Information                                                        Fast Pay Invoice             Evaluate Liability Information

                                                                                             Manage                                                             Accept Procedures for Other
                                                                                             Returned               NO                                             Goods and Services
                   Invoice for Service                                                       Invoices

                                                                                                                                                      YES

                                                                     NO


                                                  Validate                                    Perform                                                       Fast Pay?
                                                  Proper                         YES          Invoice                           YES
                                                  Invoice                                    Validation
                                                                Proper Invoice                                 Invoice Valid?                         NO
                                                                                                                                                                         Invoice Validated
                                                                                                                                                              Go To: Perform Acceptance Procedures
                                                                                                                                                                  for Other Goods and Services
                     Invoice for Goods



                                                                                                 Entitlement
                                                                                                 Information                    Validated
                                                                                                                                 Invoice
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                            11/15/2010

Unique ID     Parent        Functional Requirement                                          DFAS Process Name           BPM Process                Requirement Source Name Requirement   Secondary Requirement       Accounting
              Requirement                                                                                                                          and Date                Source        Source and Date             Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number


AP-0018                     The system must provide the capability to record obligations,   Maintain Accounts Payable   Maintain Accounts Payable DFAS 7900.4G, Ver 6.0      08.03.41    JFMIP SR-02-01, req. PMB-
                            expenses, assets, etc., associated with payments made           Balance                     Balance                   Jan 07                                 19
                            through use of imprest funds, third-party drafts, and
                            Government credit cards and establish payables to replenish
                            the imprest fund.


AP-0165                     The system shall provide a capability to match an expenditure Maintain Accounts Payable     Maintain Accounts Payable FSIO OFFMN0-               09.02.59
                            reported through the interfund billing process to the applicable Balance                    Balance                   0106, req.
                            obligation, and to automatically liquidate the obligation and                                                         PMD-14
                            post the expenditure transaction.



AP-1211                     The system must reflect contractual holdbacks as other          Establish Contract Holdback Establish Contract Holdback Volume 04, Chapter 09,   DoDFMR
                            liabilities.                                                                                                            090101.C (01/07)


AP-1211.01    AP-1211       The system shall record the journal entries as defined by the Generate Pro Forma Entries Generate Pro Forma Entries US Treasury Supplement,                  USSGL TFM S2 07-02 aug B410-001
                            USSGL TFM when recording the delivery of goods or services for Accounts Payable          for Accounts Payable       Section III, B410                        2007
                            for construction.


AP-1211.02    AP-1211       The system shall have the capaiblity to record Progress Billing Generate Pro Forma Entries Generate Pro Forma Entries DoDFMR, Volume 01,         09.03.22    DODFMR, Volume 11B,         B410-001
                            Received From Contractor for percentage of completion of        for Contract Holdback      for Contract Holdback      Chapter 02, Add. 2 D7a                 Chapter 7, 070201.B.2
                            ordered work (A portion is withheld from payment pending                                                              (01/07)
                            successful completion of contract)

AP-1289       AP-1575       The system shall provide a capability to generate the           Maintain Accounts Payable   Generate Pro Forma Entries DoDFMR, Volume 01,        09.03.22    DA Workgroup
                            appropriate transactions to reflect discounts or withholdings   Balance                     for Contract Holdback      Chapter 02, Add. 2 D7a
                            and adding interest or penalties.


AP-1300                     The system shall provide the capability to apply multiple       Liquidate Progress          Manage Entitlement         FAR 52.216-7                          DA Workgroup
                            liquidation rates against financing payments according to the   Payments, Advances and
                            terms and conditions of the contract.                           Pre Payments


AP-1494       AP-1682       To support the Accounts Payable process, the Core financial      Calculate Adjustment to    Maintain Accounts Payable FSIO OFFMN0-0106, req. 09.02.02
                            system must provide automated functionality to record an         Undelivered Orders         Balance                   PMB-02 (01/06); SFFAS-1,
                            accrued liability and the reclassification of the order from                                                          77 (03/93)
                            undelivered order to delivered order unpaid upon receipt of
                            goods or services whether the goods are delivered or in transit.


AP-1509                     Interest payable to federal entities is an intragovernmental    Maintain Accounts Payable   Maintain Accounts Payable SFFAS-1, 82                09.02.24
                            liability and the system must account for it separately from    Balance                     Balance
                            interest payable to the public.




                                                                                                                Page 14
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name           BPM Process                Requirement Source Name Requirement   Secondary Requirement      Accounting
              Requirement                                                                                                                           and Date                Source        Source and Date            Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-1514       AP-2490       The system must, for facilities or equipment constructed or   Evaluate Payable Request       Evaluate Payable Request   SFFAS-1, 79, "DoDFMR," 09.02.02
                            manufactured by contractors or grantees according to          Information                    Information                Volume 4, Chapter 9,
                            agreements or contract specifications, record payable amounts                                                           090201B; DoD 4th quarter
                            based on an estimate of work completed under the contract or                                                            financial statement
                            the agreement. The estimate of such amounts will be based                                                               guidance Attachment 18:
                            primarily on the federal entity's engineering and management                                                            Advances to Contractors
                            evaluation of actual performance progress and incurred costs.                                                           and Contingent Liabilities
                                                                                                                                                    (01/07)

AP-1515.01    AP-1515       The system shall provide automated functionality to disclose     Maintain Accounts Payable   Maintain Accounts Payable DoDFMR Volume 11B,                     DoDFMR Volume 4,
                            accounts payable not covered by available budgetary              Balance                     Balance                   Chapter 9, Subpara                     Chapter 9, Subpara 0902,
                            resources for the following liabilities:                                                                               090109, Oct. 2002; OFFM-               Jan. 2007
                            1. Receipt of goods in the current or prior periods                                                                    No-0106, Jan 2006, FME-
                            2. Receipt of services in the current or prior periods                                                                 09
                            3. Occurrence of eligible events in the current or prior periods
                            for which revenues or other sources of funds necessary to pay
                            the liabilities have not been made available through
                            Congressional or earnings of the entity (Notwithstanding an
                            expectation that the appropriations will be made; whether they
                            in fact will be made is completely at the discretion of the
                            Congress).

AP-1520                     Other current liabilities due to federal entities are            Maintain Accounts Payable   Maintain Accounts Payable SFFAS-1, 85                09.02.46    SFFAS-1, 85
                            intragovernmental liabilities that the system must report        Balance                     Balance
                            separately from those due to employees and the public.



AP-1537.02    AP-1537       If the purchase return occurs after acceptance, then an         Generate Pro Forma Entries Generate Pro Forma Entries "DoDFMR,"Volume 01,         09.02.66
                            adjustment would need to be made to the accounts payable        for Accounts Payable       for Contract Holdback      Chapter 02, Add. 2 D3d
                            amount that is traceable to the original accounts payable                                                             (01/07)
                            transaction; then the system must have the capability to record
                            the following:

                            Budgetary:
                            DR 4901 - Delivered Orders, Unpaid
                               CR 4801-Undelivered Orders, Obligations Unpaid

                            Proprietary:                                                DR
                            2110 Accounts Payable
                                 CR 6100 - Operating Expense

AP-1544                     To support the Accounts Payable process, the Core financial      Liquidate Progress          Maintain Accounts Payable FSIO OFFM-N0-0106, req. 09.02.73
                            system must provide automated functionality to liquidate         Payments, Advances and      Balance                   PMB-03 (01/07)
                            advance or prepaid expense when recording an accrued             Pre Payments
                            liability (receipt of goods or services).




                                                                                                               Page 15
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (4) Manage_Liabilities                                                                                  11/15/2010

Unique ID     Parent         Functional Requirement                                            DFAS Process Name              BPM Process               Requirement Source Name Requirement     Secondary Requirement          Accounting
              Requirement                                                                                                                               and Date                Source          Source and Date                Transaction
              No.                                                                                                                                                               Reference
                                                                                                                                                                                Number


AP-1575                      The system must generate the appropriate transactions to          Establish Accounts Payable Establish Accounts Payable "DoDFMR,"Volume 01,            09.03.22
                             reflect discounts or withholdings and adding interest or                                                                Chapter 02, Add. 2 D7a
                             penalties when appropriate.                                                                                             (01/07)



AP-1575.01    AP-1575        The system shall have the capability to record accrued interest Generate Pro Forma Entries Generate Pro Forma Entries "DoDFMR,"Volume 4,                           USSGL TFM S2 07-02 aug B112-001
                             paid.                                                           for Accounts Payable       for Accounts Payable       Chapter 9, 090304 (01/07)                    2007




AP-1575.04    AP-1575        The system must have the capability to reverse the accruals for Maintain Accounts Payable        Maintain Accounts Payable Treasury Financial Manual B418          DoDFMR Vol 1, Chap 2
                             interest expenses incurred, not yet paid at the beginning of the Balance                         Balance                   (TFM); OFFM-NO-0106,                    Add 2 D7a (12/98)
                             next fiscal year.                                                                                                          Jan 2006, SMD-03, SMD-
                                                                                                                                                        04, SMD-05, SMD-06

AP-1631.01    AP-1631        Upon the delivery of a good or service related to a cancelled     Generate Pro Forma Entries Generate Pro Forma Entries FSIO OFFM-N0-0106, req. 09.04.52           USSGL TFM S2 07-02 aug B412-001
                             appropriation, the system must have the capability to record a    for Accounts Payable       for Accounts Payable       PMD-56, (01/07)                            2007
                             journal entry to establish an accounts payable in an unexpired
                             appropriation subject to apportionment.


AP-1631.02    AP-1631        Upon the delivery of a good or service related to a cancelled     Generate Pro Forma Entries Generate Pro Forma Entries FSIO OFFM-N0-0106, req. 09.04.52           USSGL TFM S2 07-02 aug B412-002
                             appropriation, the system must have the capability to record a    for Accounts Payable       for Accounts Payable       PMD-56, J(01/07)                           2007
                             journal entry to establish an accounts payable in an unexpired
                             appropriation exempt from apportionment.


AP-1631.03    AP-1631        Upon the delivery of a good or service related to a cancelled     Generate Pro Forma Entries Generate Pro Forma Entries FSIO OFFM-N0-0106, req. 09.04.52           USSGL TFM S2 07-02 aug D145-001
                             appropriation, the system must have the capability to record a    for Accounts Payable       for Accounts Payable       PMD-56, (01/07)                            2007
                             journal entry in the cancelled appropriation for the removal of
                             the cancelled payable upon receipt of a valid bill.


AP-1649.02    AP-1649        The system shall provide a capability for an authorized user to Maintain Accounts Payable        Maintain Accounts Payable E-2-                      RM 1.3.0.3    JFMIP TLE-09
                             view the GLAC and associated dollar value meeting the           Balance                          Balance                   Requirements_Traceability
                             accounts payable aging limit balance threshold.                                                                            _Matrix062405.xls and E-
                                                                                                                                                        2_Requirements_Traceabil
                                                                                                                                                        ity_Matrix112304.xls

AP-1678       AP-2490, AP-   The system shall provide the capability to recognize the dollar Evaluate Liability Information Evaluate Liability          FSIO OFFM-N0-0106, req. 09.02.02
              2521           amount of an accrued expenditure unpaid upon receipt of valid                                  Information                 PMB-02; SFFAS-1, 77
                             payment request for orders subject to Fast Pay.                                                                            (01/07)


AP-1682       AP-2490        The system shall provide the capability to record an accounts     Evaluate Liability Information Evaluate Liability        'FMFIA 09.031.00; DoD        09.02.02   FMFIA 09.031.00; DoD
                             payable based on receipt of a certified invoice.                                                 Information               7000.14 R , Vol. 14, Ch. . 1            7000.14 R , Vol. 14, Ch. . 1
                                                                                                                                                        B.7; FAR 52.232.12                      B.7; FAR 52.232.12




                                                                                                                    Page 16
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (4) Manage_Liabilities                                                                               11/15/2010

Unique ID     Parent        Functional Requirement                                          DFAS Process Name           BPM Process                Requirement Source Name Requirement    Secondary Requirement       Accounting
              Requirement                                                                                                                          and Date                Source         Source and Date             Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number


AP-1726                     The system shall provide the capability to classify payables as Establish Accounts Payable Establish Accounts Payable DoDFMR Vol 6B, Chap 4,       040205 A
                            governmental or public.                                                                                               (01/06)


AP-1877                     The system will provide the ability to individually record Establish Accounts Payable Establish Accounts Payable SFFAS-1, 79, DoDFMR, 09.02.37
                            progress payments made to vendors based on a percentage of                                                       Volume 4, Chapter 9,
                            completion.                                                                                                      090201B; DoD 4th quarter
                                                                                                                                             financial statement
                                                                                                                                             guidance Attachment 18:
                                                                                                                                             Advances to Contractors
                                                                                                                                             and Contingent Liabilities


AP-1880                     The system shall be able to recalculate all or specified        Liquidate Progress          Manage Entitlement         FAR 32.503-9                           32.503-8 thru 32.503-12
                            previous progress payment liquidation based on change of        Payments, Advances and
                            liquidation rates.                                              Pre Payments


AP-1894                     The system must calculate the liquidation of previous           Liquidate Progress          Maintain Accounts Payable FAR 32.503-9                            Enterprise Activity Model
                            payments for those contract CLINs/SLINs/ELINs on which          Payments, Advances and      Balance                                                           A323
                            progress/performance/advance payments were made.                Pre Payments

AP-1947                     To support the accounts payable and invoice processes, the      Maintain Accounts Payable   Maintain Accounts Payable DoDFMR Volume 10,
                            system shall provide the capability to write-off (adjustment)   Balance                     Balance                   Chapter 9, 090301, E. 2. b
                            accounts payable entries when no invoice has been received




AP-1950       AP-1947       To support the accounts payable process, the system shall       Maintain Accounts Payable   Maintain Accounts Payable DoDFMR Volume 10,                       DoD 7000.14R, Vol. 10,
                            provide the capability to record a "Release from Contract       Balance                     Balance                   Chapter 9, 090301.D                     Ch. . 9 (090301E)
                            Obligation" notification received from the contractor and
                            automatically write-off the Accounts Payable and de-obligate
                            the funds

AP-2060.03    AP-2060       The system must have the capaiblity to record Progress          Generate Pro Forma Entries Generate Pro Forma Entries SFFAS #1, Para 74                       OFFM-NO-0106, Jan 2006,
                            payment requests, and certified invoices for progress           for Accounts Payable       for Accounts Payable                                               PMB-02
                            payments, based on the percentage of completion, in the
                            accounting records by the following journal entries:

                            Budgetary:
                            Dr 4801 Undelivered Orders - Obligations Unpaid
                                    Cr 4802 Undelivered Orders - Prepay/Advances

                            Proprietary:
                            Dr 1720 Construction-in-Progress
                                     Cr 2110 Accounts Payable




                                                                                                              Page 17
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                      DFAS Process Name            BPM Process                 Requirement Source Name Requirement   Secondary Requirement     Accounting
              Requirement                                                                                                                        and Date                Source        Source and Date           Transaction
              No.                                                                                                                                                        Reference
                                                                                                                                                                         Number


AP-2060.04    AP-2060       The system must have the capability to record Progress           Generate Pro Forma Entries Generate Pro Forma Entries SFFAS #1, Para 74                   OFFM-NO-0106, Jan 2006,
                            payment requests, and certified invoices for progress            for Accounts Payable       for Accounts Payable                                           PMB-02
                            payments, determined by methods other than the percentage
                            of completion in the accounting records by the following journal
                            entries:

                            Budgetary:
                            Dr 4801 Undelivered Orders - Obligations Unpaid
                                    Cr 4802 Undelivered Orders - Prepay/Advances

                            Proprietary:
                            Dr 1410 Advances & Prepayments
                                     Cr 2110 Accounts Payable


AP-2060.05    AP-2060       The system must have the capaibility to record Performance- Generate Pro Forma Entries Generate Pro Forma Entries SFFAS #1, Para 74                        OFFM-NO-0106, Jan 2006,
                            based payment requests, and certified invoices requesting    for Accounts Payable      for Accounts Payable                                                PMC-10, PMC-11
                            performance-based payments, that have the following basis:
                            (1) performance measured by objective, quantifiable methods,
                            (2) the accomplishment of defined events, or (3) other
                            quantifiable measures of results; with the following journal
                            entries:

                            Budgetary:
                            Dr 4801 Undelivered Orders - Obligations Unpaid
                                    Cr 4802 Undelivered Orders - Prepay/Advances

                            Proprietary:
                            Dr 1410 Advances & Prepayments
                                     Cr 2110 Accounts Payable

AP-2060.06    AP-2060       The system must have the capability to record a commercial       Generate Pro Forma Entries Generate Pro Forma Entries SFFAS #1, Para 74                   OFFM-0106, Jan 2006,
                            interim payment request, and a certified invoice requesting an for Accounts Payable         for Accounts Payable                                           PMB-01 and PMB-02
                            interim payment, that is given to the contractor after some work
                            has been completed with the following journal entry to post an
                            accounts payable in the accounting records:

                            Budgetary:
                            Dr 4801 Undelivered Orders - Obligations Unpaid
                                    Cr 4802 Undelivered Orders - Prepay/Advances

                            Proprietary:
                            Dr 1410 Advances & Prepayments
                                     Cr 2110 Accounts Payable




                                                                                                            Page 18
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (4) Manage_Liabilities                                                                               11/15/2010

Unique ID     Parent         Functional Requirement                                           DFAS Process Name             BPM Process                Requirement Source Name Requirement     Secondary Requirement     Accounting
              Requirement                                                                                                                              and Date                Source          Source and Date           Transaction
              No.                                                                                                                                                              Reference
                                                                                                                                                                               Number


AP-2060.08    AP-2060        The system shall record an accounts payable and an accrued       Establish Accounts Payable Establish Accounts Payable DODFMR Volume 3,                           OFFM-0106, Jan 2006,
                             expenditure unpaid liability upon receipt of Acceptance                                                                Chapter 16, 160301.A.2                     PMB-01
                             Information equal to the amount accepted.




AP-2060.09    AP-2060        The system shall provide the capability to identify Accounts     Verify Asset or Expense       Verify Asset or Expense    DODFMR Volume 4,             090202.D   OFFM-0106, Jan 2006,
                             Payable that do not match an Undelivered Order.                  Posting Accounts              Posting Accounts           Chapter 9, (01/07)                      PMB-02




AP-2193       AP-1509        The system must identify interest payable to federal entities    Establish Accounts Payable Establish Accounts Payable SFFAS-1, 82                     09.02.24   OFFM-NO-0106, Jan 2006,
                             separately from interest payable to the public.                                                                                                                   PMD-08




AP-2234       AP-2490, AP-   The system shall provide automated functionality to establish a Evaluate Liability Information Evaluate Liability         SFFAS-1, 85, JAN 2007        09.02.39   OFFM-NO-0106, Jan 2006,
              1514           liability for progress payments, less any withheld amounts,                                    Information                                                        PMB-02
                             when title is accepted for work-in-progress determined by
                             percent complete (i.e., construction).



AP-2283       AP-2490, AP-   The system shall provide automated functionality to compute      Evaluate Payable Request      Evaluate Payable Request   SFFAS-1, 79, JAN 2007,       09.02.37
              1514           the liability for property, plant, and equipment manufactured or Information                   Information                "DoDFMR," Volume 4,
                             constructed under long-term contracts on the basis of verified                                                            Chapter 9, 090201B
                             estimates of work completed (percentage-of-completion                                                                     (01/07); DoD 4th quarter
                             method) per contractor reports or invoices received during                                                                financial statement
                             each accounting period, rather than on disbursements made.                                                                guidance Attachment 18:
                                                                                                                                                       Advances to Contractors
                                                                                                                                                       and Contingent Liabilities

AP-2283.01    AP-2283        The system shall provide automated functionality to record       Evaluate Payable Request      Evaluate Payable Request   SFFAS-1, 79, JAN 2007,       09.02.37
                             liabilities for contract retainages for property, plant, and     Information                   Information                "DoDFMR," Volume 4,
                             equipment manufactured or constructed under long-term                                                                     Chapter 9, 090201B
                             contracts.                                                                                                                (01/07); DoD 4th quarter
                                                                                                                                                       financial statement
                                                                                                                                                       guidance Attachment 18:
                                                                                                                                                       Advances to Contractors
                                                                                                                                                       and Contingent Liabilities




                                                                                                                  Page 19
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                                 11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name           BPM Process                Requirement Source Name Requirement         Secondary Requirement     Accounting
              Requirement                                                                                                                           and Date                Source              Source and Date           Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-2283.02    AP-2283       The system shall provide automated functionality to adjust the Receive Adjustment for        Receive Adjustment for     SFFAS-1, 79, JAN 2007,       09.02.37
                            appropriate property, plant, and equipment accounts (including Delivered Orders and          Delivered Orders and       "DoDFMR," Volume 4,
                            construction in progress) based on liabilities recorded for    Accounts Payable              Accounts Payable           Chapter 9, 090201B
                            contract retainages for property, plant, and equipment                                                                  (01/07) ; DoD 4th quarter
                            manufactured or constructed under long-term contracts.                                                                  financial statement
                                                                                                                                                    guidance Attachment 18:
                                                                                                                                                    Advances to Contractors
                                                                                                                                                    and Contingent Liabilities

AP-2311       AP-0009       The accounting process must record in its records the full cost Establish Accounts Payable Calculate Adjustment to      FSIO OFFM-N0-0106, req. 09.02.02
                            of the goods or services it receives as an expense, or if                                  Undelivered Orders           PMB-02; SFFAS-1, 77
                            appropriate, as an asset (such as work-in-process inventory).


AP-2316                     The system shall provide automated functionality to recognize    Evaluate Payable Request    Evaluate Payable Request   SFFAS-1, 80 (01/07)          09.02.38
                            liabilities when incurred, regardless of whether they are        Information                 Information
                            covered by available budgetary resources.


AP-2342                     The system shall provide automated functionality to record unit Establish Accounts Payable Establish Accounts Payable SFFAS-1, 85 (01/07)            09.02.39       Doors Requirement IDFR-
                            cost, quantity ordered, unit of measure, and the extended price                                                                                                     285
                            (unit cost x quantity accepted) of products and/or services at
                            the CLIN/SLIN level.

AP-2343.02    AP-2343       The system shall provide the capability to record accrued       Generate Pro Forma Entries Establish Accounts Payable DoDFMR Volume 3                Section 1602   OFFM-0106, Jan 2006,
                            expenditures for contracts during the period in which the goods for Adjustments to                                    Chapter 16                                    GLD-01
                            or services are received and accepted using appropriate         Undelivered Orders
                            accounting entries.


AP-2343.03    AP-2343       The system shall provide the capability to record accrued        Verify Asset or Expense     Verify Asset or Expense    DoDFMR Volume 3              Section 1602   OFFM-0106, Jan 2006,
                            expenditures for the accountable entity for which the contract   Posting Accounts            Posting Accounts           Chapter 16                                  GLD-01
                            undelivered order is obligated.


AP-2345                     When adjustments are made to existing obligations or             Maintain Accounts Payable   Maintain Accounts Payable FSIO OFFM-N0-0106, req. 01.05.21             OFFM-0106, Jan 2006,
                            previously recorded expenditures, the system shall have the      Balance                     Balance                   GLD-03 (01/07)                               GLD-03
                            capability to automatically distinguish between upward and
                            downward adjustments to unexpired and expired budget
                            authority, and generate the appropriate general ledger
                            postings.




                                                                                                                Page 20
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                          11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name           BPM Process              Requirement Source Name Requirement   Secondary Requirement     Accounting
              Requirement                                                                                                                         and Date                Source        Source and Date           Transaction
              No.                                                                                                                                                         Reference
                                                                                                                                                                          Number


AP-2382.01    AP-2382       To system shall have the capability to record the delivery of   Generate Pro Forma Entries Generate Pro Forma Entries US Treasury Supplement,               OFFM-NO-0106-Jan, 2006
                            goods and services in the same year the order was placed and for Accounts Payable          for Accounts Payable       Section III, B406                     GLB-02, GLB-04 and GLB-
                            accrue a liability. The current-year expended authority is less                                                                                             05
                            than the original obligation for appropriations subject to
                            apportionment.

                            Budgetary:
                            Dr 4801 Undelivered Orders - Obligations, Unpaid
                                    Cr 4610 Allotments - Realized Resources
                                    Cr 4901 Delivered Orders - Obligations, Unpaid

                                        Note - 4610 is credited for the difference between
                            the expended authority and the original obligation.

                            Proprietary:
                            Dr XXXX Appropriate Asset and /or Expense Account
                                     Cr 2110 Accounts Payable



AP-2382.02    AP-2382       To system shall have the capability to record the delivery of   Generate Pro Forma Entries Generate Pro Forma Entries US Treasury Supplement,               OFFM-NO-0106-Jan, 2006
                            goods and services in the same year the order was placed and for Accounts Payable          for Accounts Payable       Section III, B406                     GLB-02, GLB-04 and GLB-
                            accrue a liability. The current-year expended authority is less                                                                                             05
                            than the original obligation for appropriations exempt from
                            apportionment.

                            Budgetary:
                            Dr 4801 Undelivered Orders - Obligations, Unpaid
                                     Cr 4620 Unobligated Funds Exempt From
                            Apportionment
                                     Cr 4901 Delivered Orders - Obligations, Unpaid

                                        Note - 4620 is credited for the difference between
                            the expended authority and the original obligation.

                            Proprietary:
                            Dr XXXX Appropriate Asset and /or Expense Account
                                     Cr 2110 Accounts Payable



AP-2468                     To support the payment process, the agency’s single              Maintain Accounts Payable   Maintain Accounts Payable JFMIP SR-02-02, 44       09.04.108
                            integrated financial management system should provide the        Balance                     Balance                   (01/07)
                            ability to produce aged accounts payable information.




                                                                                                               Page 21
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                               11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name              BPM Process                Requirement Source Name Requirement   Secondary Requirement       Accounting
              Requirement                                                                                                                              and Date                Source        Source and Date             Transaction
              No.                                                                                                                                                              Reference
                                                                                                                                                                               Number


AP-2468.02    AP-2468       To support the accounts payable process, the system shall        Maintain Accounts Payable      Maintain Accounts Payable JFMIP SR-02-02, 44        09.04.108
                            identify pending accounts payable records. Accounts payable      Balance                        Balance                   (01/07)
                            records are no longer pending when a disbursement clears
                            them.

AP-2468.03    AP-2468       To support the reporting of accounts payables, the system       Establish Accounts Payable Establish Accounts Payable JFMIP SR-02-02, 44      09.04.108
                            shall provide the capability to identify the associated
                            Acceptance information for an accounts payable record.
                            Information to be available include the date that the goods and
                            services were accepted.
AP-2490                     The system shall provide automated functionality to accrue      Evaluate Liability Information Evaluate Liability     FSIO OFFM-N0-0106, req. 09.02.02
                            liability at the point when an entity accepts title of goods.                                  Information            PMB-02; SFFAS-1, 77
                                                                                                                                                  (01/07)

AP-2490.01    AP-2490       The system must provide the capability to record receipts and    Evaluate Liability Information Evaluate Liability         DFAS BB, JAN 2007, FSIO 09.02.02      DoD-IG Report No. D-2007-
                            acceptance for invoices entitled in another system.                                             Information                OFFMN0-0106, req. PMB-                091(05/07); DoD-IG-2007-
                                                                                                                                                       02; SFFAS-1, 77                       065 (03/07)

AP-2490.02    AP-2490       The system must provide the capability to receive receipt and Evaluate Liability Information Evaluate Liability            FSIO OFFMN0-0106, req.   09.02.02     DoD-IG Report No. D-2007-
                            acceptance information for invoices entitled in another system.                              Information                   PMB-02; SFFAS-1, 77                   091(05/07); DoD-IG-2007-
                                                                                                                                                                                             065 (03/07)

AP-2492       AP-1514       The system shall provide automated functionality to              Evaluate Payable Request       Evaluate Payable Request   SFFAS-1, 79, JAN 2007,  09.02.37
                            identify/flag obligations for performance progress by contract   Information                    Information                "DoDFMR," Volume 4,
                            and CLIN for determination of estimated progress amounts in                                                                Chapter 9, 090201B; DoD
                            recording accrued liabilities.                                                                                             4th quarter financial
                                                                                                                                                       statement guidance
                                                                                                                                                       Attachment 18: Advances
                                                                                                                                                       to Contractors and
                                                                                                                                                       Contingent Liabilities

AP-2498.03    AP-2498       The system shall provide automated functionality to ensure that Evaluate Payable Request        Evaluate Payable Request   DoDFMR, Volume 10,       09.02.60
                            no accounts payable is created when an open record is           Information                     Information                Chapter 10, 100301
                            matched to a Fast Pay receipt/acceptance.


AP-2498.04    AP-2498       The system shall provide automated functionality to ensure that Evaluate Payable Request        Evaluate Payable Request   DoDFMR, Volume 10,       09.02.60
                            an accounts payable is created when a Fast Pay                  Information                     Information                Chapter 10, 100301
                            receipt/acceptance cannot be matched to an open record.


AP-2511       AP-0484       The system shall provide automated functionality to identify     Establish Accounts Payable Establish Accounts Payable SFFAS-1, 77 (01/07)          09.02.22
                            and record estimated quantities.




                                                                                                                  Page 22
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (4) Manage_Liabilities                                                                            11/15/2010

Unique ID     Parent         Functional Requirement                                          DFAS Process Name             BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-2514       AP-2490        The system shall provide automated functionality to accrue and Evaluate Liability Information Evaluate Liability         SFFAS-1, 79, JAN 2007,   09.02.37
                             recognize an accounts payable in each accounting period                                       Information                "DoDFMR," Volume 4,
                             based on constructive or de facto receipt when a contractor                                                              Chapter 9, 090201B
                             builds or manufactures facilities or equipment according to the                                                          (01/07)
                             government specifications.


AP-2515       AP-2490, AP-   The system shall provide automated functionality to recognize Evaluate Payable Request        Evaluate Payable Request   JFMIP SR-02-02, 41       09.04.93
              2234           an accounts payable for the approved amount upon the receipt Information                      Information                (01/07)
                             of the related invoice when contract financing payments are
                             allowed to be issued to the vendor prior to the delivery of the
                             good or service. (Examples of these contract financing
                             payments include Advance Payments, Performance-Based
                             Payments, Commercial Advances & Interim Payments,
                             Progress Payments based on costs, Progress Payments
                             based on percentage or stage of completion, and Interim
                             Payments under a costs reimbursement contract.)




AP-2519       AP-2508, AP-   The system shall provide automated functionality to record      Receive Adjustment for        Receive Adjustment for     "DoDFMR,"Volume 01,      09.02.66
              1537           purchase returns as adjustment transactions to accounts         Delivered Orders and          Delivered Orders and       Chapter 02, Add. 2 D3d
                             payable amounts at PIIN/SPIIN/CLIN/SLIN level.                  Accounts Payable              Accounts Payable           (01/07)



AP-2532       AP-1125        The system must adjust the accounts payable amount based        Receive Adjustment for        Maintain Accounts Payable FSIO OFFM-NO-0106, req. 09.02.49       DFARS 252.232-7003
                             on cancellations or corrections to the receipt and acceptance   Delivered Orders and          Balance                   PMB-01 (01/07)                         (03/07) AP Workshop
                             data at the contract (PIIN/SPIIN), line item (CLIN/SLIN, or     Accounts Payable
                             ELIN) and shipment level.


AP-2618       AP-1711        The system shall allow for liquidations and adjustments         Maintain Accounts Payable     Maintain Accounts Payable DoDFMR Volume 3,
                             chargeable to an expired appropriation.                         Balance                       Balance                   Chapter 10, 100207 (A)
                                                                                                                                                     (12/00)


AP-2632.01    AP-2632        The system shall have the capability to apply the applicable    Liquidate Progress            Manage Entitlement         FAR Subpart 32.501-1
                             progress payment and liquidation rates (i.e. large business     Payments, Advances and
                             80% and small business concerns 85%).                           Pre Payments



AP-2637       AP-1094        The system shall provide the capability to make contract        Liquidate Progress            Manage Entitlement         DFARS 252.232-7002
                             financing payments against contracts designated as Foreign      Payments, Advances and                                   (12/91)
                             Military Sales (FMS) and apply the applicable Progress          Pre Payments
                             Payment and Liquidation Rates.




                                                                                                                 Page 23
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (4) Manage_Liabilities                                                                            11/15/2010

Unique ID     Parent        Functional Requirement                                              DFAS Process Name           BPM Process                Requirement Source Name Requirement   Secondary Requirement     Accounting
              Requirement                                                                                                                              and Date                Source        Source and Date           Transaction
              No.                                                                                                                                                              Reference
                                                                                                                                                                               Number


AP-2883                     The Accounting System of Record must have the capability to         Maintain Accounts Payable   Maintain Accounts Payable DOD-IG Report D2007-065
                            reconcile the Accounts Payable, Pre-validation Request and          Balance                     Balance
                            the Disbursement transactions.
AP-2891.04    AP-2891       To support the Funds Control/Funds Availability Editing activity,   Maintain Accounts Payable   Maintain Accounts Payable FSIO OFFM-N0-0106, req. 08.02.01       FSIO OFFM-N0-0106, req.
                            the Core financial system must provide automated functionality      Balance                     Balance                   FME-09                                 FME-02
                            to validate funds availability prior to recording Expenditures



AP-2920                     The Core financial system must provide automated                    Liquidate Progress          Manage Execution Fund      BEA 4.1 Busines Rule,                 OFFM-NO-0106, Jan 2006,
                            functionality in applying funds control to record advance           Payments, Advances and      Account                    ENT_Core_System_5                     FME-12
                            payment refunds by document or document line.                       Pre Payments
AP-2921                     The Core financial system must provide automated                    Liquidate Progress          Maintain Accounts Payable BEA 4.1 Busines Rule,                  OFFM-NO-0106, Jan 2006,
                            functionality in applying funds control to record expenditures      Payments, Advances and      Balance                   ENT_Core_System_6                      FME-12
                            incurred against advance payments made.                             Pre Payments



AP-2935                     To support the Funds Control/Advances activity, the core        Liquidate Progress              Maintain Accounts Payable FSIO OFFM-NO-0106, req. 08.03.40
                            financial system must provide automated functionality to record Payments, Advances and          Balance                   FME-31 (01/07)
                            expenditures incurred against advance payments made,            Pre Payments
                            reducing the advance balance and liquidating the referenced
                            obligation.


AP-2972                     The system shall have the capability to record the delivery of      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                          B402-001
                            goods or services and accrue an accounts payable, for               Information                 Information                2007
                            operating materials and supplies held for use.




AP-2973                     The system shall have the capability to record the delivery of   Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                          B402-002
                            goods or services and accrue an accounts payable, for            Information                    Information                2007
                            operating materials and supplies held in reserve for future use.




AP-2974                     The system shall have the capability to record the delivery of      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                          B402-003
                            goods or services and accrue an accounts payable, for               Information                 Information                2007
                            inventory purchased for resale.


AP-2975                     The system shall have the capability to record the delivery of      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                          B402-004
                            goods or services and accrue an accounts payable, for               Information                 Information                2007
                            inventory held in reserve for future sale.




                                                                                                                  Page 24
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                          and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number


AP-2976                     The system shall have the capability to record the delivery of Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-005
                            goods or services and accrue an accounts payable, inventory - Information                   Information                2007
                            raw materials.


AP-2977                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-006
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            inventory - finished goods.


AP-2978                     The system shall have the capability to record the delivery of Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-007
                            goods or services and accrue an accounts payable, for          Information                  Information                2007
                            commodities held under price support and stabilization support
                            programs.

AP-2979                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-008
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            stockpile materials held in reserve.


AP-2980                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-009
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            stockpile materials held for sale.


AP-2981                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-010
                            goods or services and accrue an accounts payable, for other      Information                Information                2007
                            related property.


AP-2982                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-011
                            goods or services and accrue an accounts payable, for land       Information                Information                2007
                            and land rights.


AP-2983                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-012
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            improvements to land.


AP-2984                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-013
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            buildings, improvements, and renovations.




                                                                                                               Page 25
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                          and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number


AP-2985                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-014
                            goods or services and accrue an accounts payable, for other      Information                Information                2007
                            structures and facilities.


AP-2986                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-015
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            equipment.


AP-2987                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-016
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            leasehold improvements.


AP-2988                     The system shall have the capability to record the delivery of  Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-017
                            goods or services and accrue an accounts payable, for internal- Information                 Information                2007
                            use software.


AP-2989                     The system shall have the capability to record the delivery of  Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-018
                            goods or services and accrue an accounts payable, for internal- Information                 Information                2007
                            use software in development.


AP-2990                     The system shall have the capability to record the delivery of  Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-020
                            goods or services and accrue an accounts payable, for other     Information                 Information                2007
                            general property, plant, and equipment not otherwise classified
                            in the USSGL.
AP-2991                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-021
                            goods or services and accrue an accounts payable, for other      Information                Information                2007
                            assets not otherwise classified in the USSGL.


AP-2992                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-022
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            operating expenses/program costs.


AP-2993                     The system shall have the capability to record the delivery of   Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-023
                            goods or services and accrue an accounts payable, for            Information                Information                2007
                            nonproduction costs.


AP-2994                     The system shall have the capability to record the delivery of Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B402-053
                            goods or services and accrue an accounts payable, for natural Information                   Information                2007
                            resources other than land (i.e. other natural resources).




                                                                                                               Page 26
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                               (4) Manage_Liabilities                                                                            11/15/2010

Unique ID     Parent        Functional Requirement                                       DFAS Process Name            BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                        and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                        Reference
                                                                                                                                                                         Number


AP-2995                     The system shall have the capability to record an offset upon Maintain Accounts Payable   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-001
                            the delivery of operating materials and supplies held for use in Balance                  Information                2007
                            the same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable.



AP-2996                     The system shall have the capability to record an offset upon Maintain Accounts Payable   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-002
                            the delivery of operating materials and supplies held for use in Balance                  Information                2007
                            the same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable. The budget authority is for unobligated funds exempt
                            from apportionment.

AP-2997                     The system shall have the capability to record an offset upon Maintain Accounts Payable   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-004
                            the delivery of operating materials and supplies held in reserve Balance                  Information                2007
                            for future use in the same year the order was placed when the
                            current-year expended authority (recorded in a separate
                            transaction) is more than the original obligation, and accrue an
                            accounts payable.



AP-2998                     The system shall have the capability to record an offset upon Maintain Accounts Payable   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-005
                            the delivery of operating materials and supplies held in reserve Balance                  Information                2007
                            for future use in the same year the order was placed when the
                            current-year expended authority (recorded in a separate
                            transaction) is more than the original obligation, and accrue an
                            accounts payable. The budget authority is for unobligated
                            funds exempt from apportionment.

AP-2999                     The system shall have the capability to record an offset upon Maintain Accounts Payable   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-007
                            the delivery of inventory purchased for resale in the same year Balance                   Information                2007
                            the order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.




                                                                                                            Page 27
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (4) Manage_Liabilities                                                                            11/15/2010

Unique ID     Parent        Functional Requirement                                             DFAS Process Name           BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-3000                     The system shall have the capability to record an offset upon Maintain Accounts Payable        Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-008
                            the delivery of inventory purchased for resale in the same year Balance                        Information                2007
                            the order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.



AP-3001                     The system shall have the capability to record an offset upon      Maintain Accounts Payable   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-010
                            the delivery of inventory held in reserve for future sale in the   Balance                     Information                2007
                            same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable.



AP-3002                     The system shall have the capability to record an offset upon      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-013
                            the delivery of raw materials inventory in the same year the       Information                 Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.




AP-3003                     The system shall have the capability to record an offset upon      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-014
                            the delivery of raw materials inventory in the same year the       Information                 Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.



AP-3004                     The system shall have the capability to record an offset upon      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-016
                            the delivery of finished goods inventory in the same year the      Information                 Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.




                                                                                                                 Page 28
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-3005                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-017
                            the delivery of finished goods inventory in the same year the     Information                Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.


AP-3006                     The system shall have the capability to record an offset upon Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-019
                            the delivery of commodities held under price support and          Information                Information                2007
                            stabilization support programs in the same year the order was
                            placed when the current-year expended authority (recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue an accounts payable.


AP-3007                     The system shall have the capability to record an offset upon Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-020
                            the delivery of commodities held under price support and          Information                Information                2007
                            stabilization support programs in the same year the order was
                            placed when the current-year expended authority (recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue an accounts payable. The budget authority is for
                            unobligated funds exempt from apportionment.

AP-3008                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-022
                            the delivery of stockpile materials held in reserve in the same   Information                Information                2007
                            year the order was placed when the current-year expended
                            authority (recorded in a separate transaction) is more than the
                            original obligation, and accrue an accounts payable.




AP-3009                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-023
                            the delivery of stockpile materials held in reserve in the same   Information                Information                2007
                            year the order was placed when the current-year expended
                            authority (recorded in a separate transaction) is more than the
                            original obligation, and accrue an accounts payable. The
                            budget authority is for unobligated funds exempt from
                            apportionment.




                                                                                                                Page 29
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-3010                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-025
                            the delivery of stockpile materials held for sale in the same     Information                Information                2007
                            year the order was placed when the current-year expended
                            authority (recorded in a separate transaction) is more than the
                            original obligation, and accrue an accounts payable.



AP-3011                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-026
                            the delivery of stockpile materials held for sale in the same     Information                Information                2007
                            year the order was placed when the current-year expended
                            authority (recorded in a separate transaction) is more than the
                            original obligation, and accrue an accounts payable. The
                            budget authority is for unobligated funds exempt from
                            apportionment.

AP-3012                     The system shall have the capability to record an offset upon Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-028
                            the delivery of other related property in the same year the order Information                Information                2007
                            was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.



AP-3013                     The system shall have the capability to record an offset upon Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-029
                            the delivery of other related property in the same year the order Information                Information                2007
                            was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.



AP-3015                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-032
                            the delivery of land and land rights in the same year the order   Information                Information                2007
                            was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.




                                                                                                                Page 30
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                          and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number


AP-3016                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-034
                            the delivery of improvements to land in the same year the order Information                 Information                2007
                            was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.




AP-3017                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-035
                            the delivery of improvements to land in the same year the order Information                 Information                2007
                            was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.



AP-3018                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-037
                            the delivery of construction-in-progress in the same year the    Information                Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.


AP-3019                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-038
                            the delivery of construction-in-progress in the same year the    Information                Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.

AP-3020                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-040
                            the delivery of buildings, improvements, and renovations in the Information                 Information                2007
                            same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable.

AP-3022                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-043
                            the delivery of other structures and facilities in the same year Information                Information                2007
                            the order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.




                                                                                                               Page 31
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                          and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number


AP-3023                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-044
                            the delivery of other structures and facilities in the same year Information                Information                2007
                            the order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.

AP-3024                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-046
                            the delivery of equipment in the same year the order was          Information               Information                2007
                            placed when the current-year expended authority (recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue an accounts payable.


AP-3025                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-047
                            the delivery of equipment in the same year the order was          Information               Information                2007
                            placed when the current-year expended authority (recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue an accounts payable. The budget authority is for
                            unobligated funds exempt from apportionment.

AP-3026                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-049
                            the delivery of leasehold improvements in the same year the      Information                Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.



AP-3027                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-050
                            the delivery of leasehold improvements in the same year the      Information                Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.


AP-3028                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-052
                            the delivery of internal-use software in the same year the order Information                Information                2007
                            was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.




                                                                                                               Page 32
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                          and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number


AP-3029                     The system shall have the capability to record an offset upon Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-053
                            the delivery of internal-use software in the same year the order Information                Information                2007
                            was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.


AP-3030                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-055
                            the delivery of internal-use software in development in the      Information                Information                2007
                            same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable.



AP-3031                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-056
                            the delivery of internal-use software in development in the      Information                Information                2007
                            same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable. The budget authority is for unobligated funds exempt
                            from apportionment.


AP-3032                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-058
                            the delivery of other natural resources in the same year the     Information                Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable.




AP-3033                     The system shall have the capability to record an offset upon    Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-059
                            the delivery of other natural resources in the same year the     Information                Information                2007
                            order was placed when the current-year expended authority
                            (recorded in a separate transaction) is more than the original
                            obligation, and accrue an accounts payable. The budget
                            authority is for unobligated funds exempt from apportionment.




                                                                                                               Page 33
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-3034                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-061
                            the delivery of other general property, plant, and equipment in   Information                Information                2007
                            the same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable.



AP-3035                     The system shall have the capability to record an offset upon     Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-062
                            the delivery of other general property, plant, and equipment in   Information                Information                2007
                            the same year the order was placed when the current-year
                            expended authority (recorded in a separate transaction) is
                            more than the original obligation, and accrue an accounts
                            payable. The budget authority is for unobligated funds exempt
                            from apportionment.


AP-3036                     The system shall have the capability to record an offset upon Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-064
                            the delivery of other assets in the same year the order was       Information                Information                2007
                            placed when the current-year expended authority (recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue an accounts payable.




AP-3037                     The system shall have the capability to record an offset upon Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-065
                            the delivery of other assets in the same year the order was       Information                Information                2007
                            placed when the current-year expended authority (recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue a contract holdback. The budget authority is for
                            unobligated funds exempt from apportionment.



AP-3038                     The system shall have the capability to record additional         Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-067
                            operating expenses/ program costs incurred upon the delivery Information                     Information                2007
                            of goods and services in the same year the order was placed
                            when the current-year expended authority (partially recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue an accounts payable.




                                                                                                                Page 34
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-3039                     The system shall have the capability to record additional         Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-068
                            operating expenses/ program costs incurred upon the delivery Information                     Information                2007
                            of goods and services in the same year the order was placed
                            when the current-year expended authority (partially recorded in
                            a separate transaction) is more than the original obligation, and
                            accrue an accounts payable. The budget authority is for
                            unobligated funds exempt from apportionment.


AP-3040                     The system shall have the capability to record additional         Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-070
                            nonproduction costs incurred upon the delivery of goods and       Information                Information                2007
                            services in the same year the order was placed when the
                            current-year expended authority (partially recorded in a
                            separate transaction) is more than the original obligation, and
                            accrue an accounts payable.



AP-3041                     The system shall have the capability to record additional         Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        B406-071
                            nonproduction costs incurred upon the delivery of goods and       Information                Information                2007
                            services in the same year the order was placed when the
                            current-year expended authority (partially recorded in a
                            separate transaction) is more than the original obligation, and
                            accrue an accounts payable. The budget authority is for
                            unobligated funds exempt from apportionment.


AP-3053                     The system shall have the capability to record the accrual of Evaluate Payable Request       Evaluate Payable Request   DoDFMR,"Volume 4,                     USSGL TFM S2 07-02 aug B418-001
                            interest expenses on borrowing from the Bureau of the Public Information                     Information                Chapter 9, 090304 (01/07)             2007
                            Debt and/or the Federal Financing Bank incurred but not paid.

AP-3054                     The system shall have the capability to record the accrual of     Evaluate Payable Request   Evaluate Payable Request   DoDFMR,"Volume 4,                     USSGL TFM S2 07-02 aug B418-002
                            interest expenses on securities incurred but not paid.            Information                Information                Chapter 9, 090304 (01/07)             2007



AP-3055                     The system shall have the capability to record the accrual of     Evaluate Payable Request   Evaluate Payable Request   DoDFMR,"Volume 4,                     USSGL TFM S2 07-02 aug B418-003
                            other interest expenses incurred but not paid.                    Information                Information                Chapter 9, 090304 (01/07)             2007



AP-3056                     The system shall have the capability to record the accrual of     Evaluate Payable Request   Evaluate Payable Request   DoDFMR,"Volume 4,                     USSGL TFM S2 07-02 aug B418-004
                            interest expenses on borrowing from the Bureau of the Public      Information                Information                Chapter 9, 090304 (01/07)             2007
                            Debt and/or the Federal Financing Bank incurred but not paid,
                            for unobligated funds exempt from apportionment.
AP-3057                     The system shall have the capability to record the accrual of     Evaluate Payable Request   Evaluate Payable Request   DoDFMR,"Volume 4,                     USSGL TFM S2 07-02 aug B418-005
                            interest expenses on securities incurred but not paid, for        Information                Information                Chapter 9, 090304 (01/07)             2007
                            unobligated funds exempt from apportionment.




                                                                                                                Page 35
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                      (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                               DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                              and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                              Reference
                                                                                                                                                                               Number


AP-3058                     The system shall have the capability to record the accrual of        Evaluate Payable Request   Evaluate Payable Request   DoDFMR,"Volume 4,                     USSGL TFM S2 07-02 aug B418-006
                            other interest expenses incurred but not paid, for unobligated       Information                Information                Chapter 9, 090304 (01/07)             2007
                            funds exempt from apportionment.

AP-3264                     The system shall have the capability to record the delivery of       Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-001
                            goods and services ordered in a prior year and accrue an             Information                Information                2007
                            accounts payable for operating and material and supplies held
                            for use. Expended authority is less than the original obligation
                            and the authority is not expired - Recovery is previously
                            anticipated.
AP-3265                     The system shall have the capability to record the delivery of       Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-002
                            goods and services ordered in a prior year and accrue an             Information                Information                2007
                            accounts payable for operating and material and supplies held
                            in reserve for future use. Expended authority is less than the
                            original obligation and the authority is not expired - Recovery is
                            previously anticipated.


AP-3266                     The system shall have the capability to record the delivery of      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-003
                            goods and services ordered in a prior year and accrue an            Information                 Information                2007
                            accounts payable for inventory purchased for resale. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.

AP-3267                     The system shall have the capability to record the delivery of       Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-004
                            goods and services ordered in a prior year and accrue an             Information                Information                2007
                            accounts payable for inventory held in reserve for future sale.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Recovery is previously anticipated.

AP-3268                     The system shall have the capability to record the delivery of      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-005
                            goods and services ordered in a prior year and accrue an            Information                 Information                2007
                            accounts payable for inventory - raw materials. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.



AP-3269                     The system shall have the capability to record the delivery of      Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-006
                            goods and services ordered in a prior year and accrue an            Information                 Information                2007
                            accounts payable for inventory - finished goods. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.




                                                                                                                   Page 36
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name            BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-3270                     The system shall have the capability to record the delivery of  Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-007
                            goods and services ordered in a prior year and accrue an        Information                    Information                2007
                            accounts payable for commodities held under price support
                            and stabilization support programs. Expended authority is less
                            than the original obligation and the authority is not expired -
                            Recovery is previously anticipated.


AP-3271                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-008
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for stockpile materials held in reserve.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Recovery is previously anticipated.



AP-3272                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-009
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for stockpile materials held for sale.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Recovery is previously anticipated.



AP-3273                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-010
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for other related property. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.



AP-3274                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-011
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for land and land rights. Expended authority
                            is less than the original obligation and the authority is not
                            expired - Recovery is previously anticipated.



AP-3275                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-014
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for improvements to land. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.




                                                                                                                 Page 37
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name            BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-3276                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-015
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for contruction-in-progress. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.



AP-3277                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-016
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for buildings, improvements, and
                            renovations. Expended authority is less than the original
                            obligation and the authority is not expired - Recovery is
                            previously anticipated.


AP-3278                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-017
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for other structures and facilities. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.



AP-3279                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-018
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for equipment. Expended authority is less
                            than the original obligation and the authority is not expired -
                            Recovery is previously anticipated.



AP-3280                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-019
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for leasehold improvements. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.



AP-3281                     The system shall have the capability to record the delivery of Evaluate Payable Request        Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-020
                            goods and services ordered in a prior year and accrue an       Information                     Information                2007
                            accounts payable for internal-use-software. Expended authority
                            is less than the original obligation and the authority is not
                            expired - Recovery is previously anticipated.




                                                                                                                 Page 38
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name            BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-3282                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-021
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for internal-use-software in development.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Recovery is previously anticipated.



AP-3283                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-022
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for other natural resources. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Recovery is previously anticipated.




AP-3284                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-023
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for other general property, plant, and
                            equipment. Expended authority is less than the original
                            obligation and the authority is not expired - Recovery is
                            previously anticipated.



AP-3285                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-024
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for other assets. Expended authority is less
                            than the original obligation and the authority is not expired -
                            Recovery is previously anticipated.




AP-3286                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-025
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for operating expenses/program costs.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Recovery is previously anticipated.




AP-3287                     The system shall have the capability to record the delivery of Evaluate Payable Request        Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-026
                            goods and services ordered in a prior year and accrue an       Information                     Information                2007
                            accounts payable for nonproduction costs. Expended authority
                            is less than the original obligation and the authority is not
                            expired - Recovery is previously anticipated.




                                                                                                                 Page 39
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name             BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-3288                     The system shall have the capability to record the delivery of   Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-056
                            goods and services ordered in a prior year and accrue an         Information                   Information                2007
                            accounts payable for operating and material and supplies held
                            for use. Expended authority is less than the original obligation
                            and the authority is not expired - Unapportioned authority not
                            previously anticipated.


AP-3289                     The system shall have the capability to record the delivery of Evaluate Payable Request        Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-057
                            goods and services ordered in a prior year and accrue an       Information                     Information                2007
                            accounts payable for operating and material and supplies held
                            in reserve for future use. Expended authority is less than the
                            original obligation and the authority is not expired -
                            Unapportioned authority not previously anticipated.


AP-3290                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-058
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for inventory purchased for resale. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.



AP-3291                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-059
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for inventory held in reserve for future sale.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Unapportioned authority not previously
                            anticipated.



AP-3292                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-060
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for inventory - raw materials. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.




                                                                                                                 Page 40
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                       (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                                DFAS Process Name          BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                               and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                               Reference
                                                                                                                                                                                Number


AP-3293                     The system shall have the capability to record the delivery of      Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-061
                            goods and services ordered in a prior year and accrue an            Information                  Information                2007
                            accounts payable for inventory - finished goods. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.


AP-3294                     The system shall have the capability to record the delivery of  Evaluate Payable Request         Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-062
                            goods and services ordered in a prior year and accrue an        Information                      Information                2007
                            accounts payable for commodities held under price support
                            and stabilization support programs. Expended authority is less
                            than the original obligation and the authority is not expired -
                            Unapportioned authority not previously anticipated.


AP-3295                     The system shall have the capability to record the delivery of        Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-063
                            goods and services ordered in a prior year and accrue an              Information                Information                2007
                            accounts payable for stockpile materials held in reserve.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Unapportioned authority not previously
                            anticipated.
AP-3296                     The system shall have the capability to record the delivery of        Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-064
                            goods and services ordered in a prior year and accrue an              Information                Information                2007
                            accounts payable for stockpile materials held for sale.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Unapportioned authority not previously
                            anticipated.
AP-3297                     The system shall have the capability to record the delivery of        Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-065
                            goods and services ordered in a prior year and accrue an              Information                Information                2007
                            accounts payable for other related property. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.
AP-3298                     The system shall have the capability to record the delivery of        Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-066
                            goods and services ordered in a prior year and accrue an              Information                Information                2007
                            accounts payable for land and land rights. Expended authority
                            is less than the original obligation and the authority is not
                            expired - Unapportioned authority not previously anticipated.




                                                                                                                    Page 41
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name            BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-3299                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-067
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for improvements to land. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.



AP-3300                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-068
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for contruction-in-progress. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.



AP-3301                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-069
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for buildings, improvements, and
                            renovations. Expended authority is less than the original
                            obligation and the authority is not expired - Unapportioned
                            authority not previously anticipated.



AP-3302                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-070
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for other structures and facilities. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.



AP-3303                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-071
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for equipment. Expended authority is less
                            than the original obligation and the authority is not expired -
                            Unapportioned authority not previously anticipated.




                                                                                                                 Page 42
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                           DFAS Process Name             BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                             and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number


AP-3304                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-072
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for leasehold improvements. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.



AP-3305                     The system shall have the capability to record the delivery of Evaluate Payable Request        Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-073
                            goods and services ordered in a prior year and accrue an       Information                     Information                2007
                            accounts payable for internal-use-software. Expended authority
                            is less than the original obligation and the authority is not
                            expired - Unapportioned authority not previously anticipated.




AP-3306                     The system shall have the capability to record the delivery of    Evaluate Payable Request     Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-074
                            goods and services ordered in a prior year and accrue an          Information                  Information                2007
                            accounts payable for internal-use-software in development.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Unapportioned authority not previously
                            anticipated.



AP-3307                     The system shall have the capability to record the delivery of      Evaluate Payable Request   Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-075
                            goods and services ordered in a prior year and accrue an            Information                Information                2007
                            accounts payable for other natural resources. Expended
                            authority is less than the original obligation and the authority is
                            not expired - Unapportioned authority not previously
                            anticipated.


AP-3308                     The system shall have the capability to record the delivery of   Evaluate Payable Request      Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-076
                            goods and services ordered in a prior year and accrue an         Information                   Information                2007
                            accounts payable for other general property, plant, and
                            equipment. Expended authority is less than the original
                            obligation and the authority is not expired - Unapportioned
                            authority not previously anticipated.




                                                                                                                 Page 43
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (4) Manage_Liabilities                                                                            11/15/2010

Unique ID     Parent        Functional Requirement                                            DFAS Process Name           BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                            and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                            Reference
                                                                                                                                                                             Number


AP-3309                     The system shall have the capability to record the delivery of    Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-077
                            goods and services ordered in a prior year and accrue an          Information                 Information                2007
                            accounts payable for other assets. Expended authority is less
                            than the original obligation and the authority is not expired -
                            Unapportioned authority not previously anticipated.



AP-3310                     The system shall have the capability to record the delivery of    Evaluate Payable Request    Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-078
                            goods and services ordered in a prior year and accrue an          Information                 Information                2007
                            accounts payable for operating expenses/program costs.
                            Expended authority is less than the original obligation and the
                            authority is not expired - Unapportioned authority not previously
                            anticipated.


AP-3311                     The system shall have the capability to record the delivery of Evaluate Payable Request       Evaluate Payable Request   USSGL TFM S2 07-02 aug                                        D134-079
                            goods and services ordered in a prior year and accrue an       Information                    Information                2007
                            accounts payable for nonproduction costs. Expended authority
                            is less than the original obligation and the authority is not
                            expired - Unapportioned authority not previously anticipated.



AP-3317                     The system shall have the capability to record a prior period     Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                         D308-078
                            adjustment due to corrections of errors that reduces the value    Balance                     Balance                   2007
                            of accounts payable.

AP-3318                     The system shall have the capability to record a prior period     Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                         D308-079
                            adjustment due to changes in accounting principles that           Balance                     Balance                   2007
                            reduces the value of accounts payable.

AP-3319                     The system shall have the capability to record a prior period     Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                         D308-084
                            adjustment due to corrections of errors that reduces the value    Balance                     Balance                   2007
                            of accrued interest payable.

AP-3320                     The system shall have the capability to record a prior period     Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                         D308-085
                            adjustment due to changes in accounting principles that           Balance                     Balance                   2007
                            reduces the value of accrued interest payable.

AP-3321                     The system shall have the capability to record a prior period     Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                         D308-086
                            adjustment due to corrections of errors that reduces the value    Balance                     Balance                   2007
                            of payables for transfers of currently invested balances.

AP-3322                     The system shall have the capability to record a prior period     Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                         D308-087
                            adjustment due to changes in accounting principles that           Balance                     Balance                   2007
                            reduces the value of payables for transfers of currently
                            invested balances.




                                                                                                                Page 44
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (4) Manage_Liabilities                                                                         11/15/2010

Unique ID     Parent        Functional Requirement                                              DFAS Process Name           BPM Process             Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-3323                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D308-088
                            adjustment due to corrections of errors that reduces the value      Balance                     Balance                   2007
                            of expenditure transfers payable.


AP-3324                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D308-089
                            adjustment due to changes in accounting principles that             Balance                     Balance                   2007
                            reduces the value of expenditure transfers payable.


AP-3326                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D308-068
                            adjustment due to corrections of errors that reduces the value      Balance                     Balance                   2007
                            of accounts payable from canceled appropriations.


AP-3327                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D308-069
                            adjustment due to changes in accounting principles that             Balance                     Balance                   2007
                            reduces the value of accounts payable from canceled
                            appropriations.

AP-3328                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D312-010
                            adjustment due to corrections of errors that increases the prior-   Balance                     Balance                   2007
                            period accounts payable balance.
AP-3329                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D312-011
                            adjustment due to changes in accounting principles that             Balance                     Balance                   2007
                            increases the prior-period accounts payable balance.



AP-3332                     The system shall have the capability to record a prior period    Maintain Accounts Payable      Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D312-016
                            adjustment due to corrections of errors that increases the value Balance                        Balance                   2007
                            of a prior-period balance in accrued interest payable.



AP-3333                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D312-017
                            adjustment due to changes in accounting principles that             Balance                     Balance                   2007
                            increases the value of a prior-period balance in accrued
                            interest payable.

AP-3334                     The system shall have the capability to record a prior period       Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                      D312-018
                            adjustment due to corrections of errors that increases the          Balance                     Balance                   2007
                            payable for transfers of currently invested balances.




                                                                                                                  Page 45
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (4) Manage_Liabilities                                                                          11/15/2010

Unique ID     Parent        Functional Requirement                                             DFAS Process Name           BPM Process              Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number


AP-3335                     The system shall have the capability to record a prior period      Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                       D312-019
                            adjustment due to changes in accounting principles that            Balance                     Balance                   2007
                            increases the payable for transfers of currently invested
                            balances.

AP-3336                     The system shall have the capability to record a prior period    Maintain Accounts Payable     Maintain Accounts Payable USSGL TFM S2 07-02 aug                                       D312-020
                            adjustment due to corrections of errors that increases the value Balance                       Balance                   2007
                            of a prior-period expenditure transfers payable.



AP-3337                     The system shall have the capability to record a prior period      Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                       D312-021
                            adjustment due to changes in accounting principles that            Balance                     Balance                   2007
                            increases the value of a prior-period expenditure transfers
                            payable.
AP-3340                     The system shall have the capability to record a prior period      Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                       D312-080
                            adjustment due to corrections of errors that increases the value   Balance                     Balance                   2007
                            of a reinstated accounts payable balance from a canceled
                            appropriation.
AP-3341                     The system shall have the capability to record a prior period      Maintain Accounts Payable   Maintain Accounts Payable USSGL TFM S2 07-02 aug                                       D312-081
                            adjustment due to changes in accounting principles that            Balance                     Balance                   2007
                            increases the value of a reinstated accounts payable balance
                            from a canceled appropriation.


AP-3366       AP-1211       The system shall record journal entries when recording the         Generate Pro Forma Entries Generate Pro Forma Entries USSGL TFM S2 07-02 aug                                       D508-001
                            reclassification of expended balances held back from               for Contract Holdback      for Contract Holdback      2007
                            contractors from accounts payable.

AP-3369                     To support the progress payment process, the system shall     Maintain Accounts Payable        Maintain Accounts Payable DODFMR Volume 10,
                            have the capability to liquidate progress payments previously Balance                          Balance                   Chapter 10, 100205
                            made, upon receipt and processing of an invoice for the same
                            PIIN/SPIIN/CLIIN.
AP-3369.01    AP-3369       To support the progress payment process, the system shall          Maintain Accounts Payable   Maintain Accounts Payable DODFMR Volume 10,
                            calculate the recoupment/liquidation amount for progress           Balance                     Balance                   Chapter 10, 100205
                            payments by multiplying the gross amount of the invoice by the
                            liquidation rate.
AP-3369.02    AP-3369       To support the progress payment process, the system shall          Maintain Accounts Payable   Manage Liabilities       DODFMR Volume 10,
                            use the outstanding work in process (WIP) balance to liquidate     Balance                                              Chapter 10, 100205
                            progress payments, when the recoupment/liquidation amount
                            is greater than the outstanding WIP balance.


AP-3371                     The system shall provide the capability to liquidate progress      Liquidate Outstanding      Maintain Accounts Payable DoDFMR Volume 10,
                            and advance payments when a cash refund/repayment is               Account Receivable Balance Balance                   Chapter 2, 100207
                            recorded against the contract and accounting classification.




                                                                                                                 Page 46
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (4) Manage_Liabilities                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                         DFAS Process Name           BPM Process                Requirement Source Name Requirement   Secondary Requirement   Accounting
              Requirement                                                                                                                         and Date                Source        Source and Date         Transaction
              No.                                                                                                                                                         Reference
                                                                                                                                                                          Number


AP-3388                     To support the Intragovernmental processes, the system shall   Calculate Adjustment ot     Calculate Adjustment to    TFM Volume I, Bulletin
                            provide the automated functionality to accrue expenses upon    Undelivered Orders          Undelivered Orders         2007-03, Section III, B.1
                            receipt of Seller's performance data or upon applying an
                            estimation methodology defined in the Intragovernmental
                            Order.
AP-3389                     To support the Intragovernmental processes, the system shall   Maintain Accounts Payable   Maintain Accounts Payable TFM Volume I, Bulletin
                            provide the capability to identify and view obligation and     Balance                     Balance                   2007-03, Section III, B.2
                            payable balances that have had no activity for 180 days or
                            more.

AP-3392                     To support the Intragovernmental processes, the system shall   Evaluate Payable Request    Evaluate Payable Request   TFM Volume I, Bulletin
                            record advance payments as an asset.                           Information                 Information                2007-03, Section III, B.3


AP-3393                     To support the Intragovernmental processes, the system shall   Liquidate Progress          Maintain Accounts Payable TFM Volume I, Bulletin
                            liquidate the asset recorded for an advance payment, and       Payments, Advances and      Balance                   2007-03, Section III, B.3
                            record an expense upon receiving notice of performance or      Pre Payments
                            billings.


AP-3409                     The system shall record unfunded costs to be recorded for        Establish Accounts Payable Establish Accounts Payable DoDFMR Volume 11A,
                            Project Orders that have been placed for agencies outside the                                                          Chpater 2, 020704
                            US Government (including reimbursable transactions pursuant
                            to the Foreign Military Sales Act). These costs will be recorded
                            for the Project Order issued, Billings made by the performing
                            activity, Reimbursements by the ordering activity and
                            Reimbursements obtained by the ordering activity from the
                            nonfederal customer.




                                                                                                              Page 47
Manage Liabilities
 External Non-
 DoD User or
   Non-DoD
    Source


                                                                                    Manage Human
   Human                                                                                Resources
  Resources                                                                        Entitlement and Pay
 Management                     Certified Human Resources
                               Management Pay Information




 Real Property                                                                Environmental
and Installation                                                           Liability Information
   Lifecycle
 Management                                                                                        Perform Asset
                                                                                                   Accountability




                                                                                                                    Acceptance           Finalize Acceptance
                                                                                                                     Evidence            for Other goods and
                                                                                                                                               Services                                                                        Monitor Contract or
                                                                                                                                                                                     Validate Invoice
                                                                                                                                                                                                                               Order Performance
                                                                                                                                                                  Fast Pay
    Shared                                                                                                                                                         Invoice


                                                                                                                Certified Invoice

                                                                                                                                                                                                                                                   DoD Initiated
                                                                                                                                                                                                                                                 Payment Request


  Financial          Entitlement
 Management


                                                                                                                                                                                                                                                                                                                          Confirmed                                    Approved
                                                                                                                                                                                                                                                                                        Accounts Payable
                                                                                                                                                                                                                                                                                                                          Payment                                     Adjustment
                                                                                                                                                                                                                                                                                           Adjustment                                     Manage Payment
                                                                                                                                                                                                                                                                                                                                          Confirmation and
                                                                                                                                                                                                                                                                                                                                             Follow-up
                                                                                                                                                                                                                                            Interest Owed                                                                                                                           Process
                                                                                                                                                                                                    Calculate                                                                                                                                                                      Adjustment
                                                                                                                                                                                                     Interest


                     Accounting

                                                                                                                                                                                                                                                                                                                                                                                                                                          Insufficient Funds Identified
                                                                                                                                                                                                                                                                                                                                                               Verify Funds
                                                                                                                                                                                                                                                                                                                                                                Availability
                                                                             Accrued Liability                                      Go To: Maintain Accrued
                                                                                                                                        Liability Balance
                   Accounts Payable
                                                     Evaluate
                     and Liability
                                                      Liability
                      Information                                                                                                                                                                                                                                                                                                 Department of
                                                    Information        Accounts Payable                                                                                                                                                                                    Accounts                                                                                                               Accounts Payable
                       Received                                                                                                                                                                                                                                                                                                   Defense Fund
                                                                                                                                                                                                                                                                           Payable                                                                                                                   (Adjusted)
                                                                                                                                                                                                                                                                                                                                    Balance
                                                                                                                                                                                                                                                                           Account
                                                                                                                                                                                                                Holdback on                  Holdback
                                                                                                                                                                                                                Acceptance?                  Released?                                                                                                                                                                                           Notification of
                                                                                                                                                                                           Calculate                                                                                                                                                                                                                                              Insufficient
                                                                                                    Receive Accounts             Evaluate Payable         Verify Asset or
                                                                                                                                                                                         Adjustment to                                                                                                                                                                                                                                              Funds
                                                                                                   Payable Supporting                Request             Expense Posting                                                            No                         No                                                                                                                                                      Generate Pro
                                                                                                                                                                                          Undelivered                                                                                                                                  Receive Adjustment                      Recalculate New
                                                                                                     Documentation                 Information              Accounts                                                                                                                                                                                                                                                  Forma Entries for
                                                                                                                                                                                            Orders                                                                                                                                     for Delivered Orders                    Accounts Payable
                                                                                                                                                                                                                                                                                                                   Required                                                                                            Adjustments to
                                                                                                                                                                                                                                                                                                                                      and Accounts Payable                         Balance
                                                          Personnel                                                                                                                                                                                                                                            Accounts Payable                                                                                      Undelivered Orders
                                      Disbursing                                                                                                                                                                                                Yes
                                                         Accounting                                                                                                                                                  Yes                                                                                          Adjustment
                                      Information
                                                         Information
                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Adjustments
                                                                                                                                                                                                                                                                                                                                                                                                                                                                           to Undelivered
                                                                                                                                                                                                                   Establish             Reclassify Contract                                                                                                                                                                                                                 Orders Pro
                                                                                                   Additional Accounts                                         Additional Accounts                                                                                                                                                                                    Outstanding
                                                                                                                                      Retrieve                                                                     Contract                 Holdback to             Establish                                                                                                                                                                                                  Forma
                                                                                                   Payable Information                                         Payable Information                                                                                                            Maintain Accounts                               Outstanding           Accounts Payable
                                                                                                                                     Accounts                                                                      Holdback              Accounts Payable           Accounts
                                                                                                         Request                                                                                                                                                                              Payable Balance                               Accounts Payable            Balance
                                                                                                                                      Payable                                                                                                                       Payable
                                                                                                                                                                                                                                                                                                                                                Balance
                                                                                                                                    Information
                                                                                                                                                                                                                                                                                                                                                                                                                       Generate Pro
                                                                                                                                                                                                                                                                                                                                                                                                                      Forma Entries for                                   Accounts Payable
                                                                                                                                                                                                                                                                                                                                                        Cancel Payable                                                                                                       Pro Forma
                                                                                                                                                                                                                                                                                                                                                                                                                        Post Cancel
                                                                                                                                                                                                                                                                                                                                                                                                                         Payments                                   Pro Forma Entries
                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Generated
                                                                                                                                                                                                                                                                                  Accounts Payable                                                                                                                                                                  Go To Capture Pro
                                                                                                                                                                                                                                                                                      Account                                                                                                                                                                         Forma Entries
                                                                                                                                                                                                                                                                                                                                Outstanding
                                                                                                                                                                                                                                                                         Accounts                                             Accounts Payable
                                                                                                                                                                                                                                                                      Payable Account                                             Balance
                                                                                                                                                                                                                                                                                                     Liquidate Progress                                            Pre Paid Expense
                                                                                                                                                                                                                                Contract
                                                                                                                                                                                                                                                                                                         Payments,                                                    Adjustment
                                                                                                                                                                                                                                Holdback
                                                                                                                                                                                                                                Account                                                              Advances and Pre                                                                       Progress Payment                                                         Post Cancel
                                                                                                                                                                                                                               (Reversal)                                                                Payments                                                                              Adjustment                                                           Payments Pro
                                                                                                                                                                                                                                                                                                                                                                                                                        Generate Pro                                   Forma
                                                                                                                                                                                                                                                                                                                                                                                                                      Forma Entries for
                                                                                                                                                                                               Contract Holdback                                                                                                                                                                                                      Accounts Payable
                                                                                                                                                                                                    Account

                                                                                                                                                                                                                                                                                                                                                                                                                                                      Pre Paid Expense
                                                                                                                                                                                                                                                                                                                                                                                                                        Generate Pro
                                                                                                                                                                                                                                                                                                                                                                                                                                                         Adjustment
                                                                                                                                                                                                                                                                                                                                                                                                                      Forma Entries for
                                                                                                                                                                                                                                                                                                                                                                                                                      Contract Holdback
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                                 11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process        Requirement Source Name      Requirement   Secondary Requirement     Accounting
              Requirement No.                                                                                                                   and Date                     Source        Source and Date           Transaction
                                                                                                                                                                             Reference
                                                                                                                                                                             Number
AP-0159                       The system shall provide automated functionality to view unmatched      Certify Government     Manage Entitlement MRM #15, DTR 4500.9-R-Part
                              detail line items on the POWERTRACK invoice.                            Credit Card Invoice                       II, Chap 212, (11/04)
AP-0182                       The system shall provide a capability to match Interfund line item      Maintain Entitlement   Manage Entitlement JFMIP SR-02-               09.04.118
                              adjustments to original bill detail and adjustment requests.            Information                               02, 45


AP-0332       AP-1644         The system shall provide automated functionality to identify and        Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      09.05.15
                              report payments that require 1099 reporting.                            Information                               PME-06, (01/07)
AP-0335                       The system shall provide automated functionality to track and report    Maintain Entitlement   Manage Entitlement DoDFMR, Volume 1, Chapter 09/03.29         DoDFMR, Volume 1,
                              monthly and year-to-date number of discounts available, number          Information                               2, Add. 2 D7h (12/98); OFFM-               Chapter 2, Add. 2 D11d
                              taken, number lost, number not taken because it was not                                                           No-0106, Jan 06, PMD-08                    (12/98)
                              economically justified.
AP-0338                       The system shall provide automated functionality to identify vendor     Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      09.04.05
                              payments that are not subject to a Prompt Payment Act regulation.       Information                               PMD-37 (01/06)


AP-0462                       The system shall provide an authorized user the capability to view      Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      01.01.29
                              on-line the foreign currency type and value, and US Dollar              Information                               SMB-34
                              equivalent for a transaction in funds other than US Dollar.

AP-0477       AP-2149         The system shall provide a capability to populate a Delivery Order      Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      08.03.32
                              with the Contract Clauses and Terms from the Blanket Purchase           Information                               SMC-01
                              Agreement based on an exact match of the Contract Number.


AP-0484                       The system shall provide the capability to capture the variance in      Maintain Entitlement   Manage Entitlement DODFMR Vol 01, Ch 2 Add. 2 09.02.65        OFFM-NO-0106, Jan 2006,
                              quantity by contract line item.                                         Information                               D3(b)(12/98)                               PMC-09

AP-0508                       The system shall provide a capability to preclude a duplicate posting Maintain Entitlement     Manage Entitlement FSIO OFFM-N0-0106, req.      01.01.25
                              by Document Number and Modification Number/Amendment                  Information                                 SMB-06 (01/06)
                              Number.

AP-0509       AP-1529         The system shall provide a capability to de-commit remaining funds      Closeout Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      09.02.58
                              and post to the Standard General Ledger when a obligation               Information                               PMC-12, JAN 2007
                              document is marked "Final".
AP-0510       AP-1511         The system shall provide the capability for an authorized user to set   Maintain Entitlement   Manage Entitlement DoDFMR Volume 10, Chapter
                              a period of time that the request for Material Inspection and           Information                               7, 070204
                              Receiving Report is generated to be sent to the commander of the
                              Receiving Activity. This request should include a list of missing
                              documents, the amount of cash discounts involved, possible interest
                              penalties for late payments and the dates on which notices were
                              sent to the Receiving Activity.

AP-0511       AP-1511         The system shall provide the capability for an authorized user to set   Maintain Entitlement   Manage Entitlement DoDFMR Volume 10, Chapter
                              a period of time that a subsequent request for Material Inspection      Information                               7, 070203
                              and Receiving Report is submitted at the receiving organization
                              level.
AP-0548       AP-1511         The system shall provide a capability for an authorized user to set a   Maintain Entitlement   Manage Entitlement DoDFMR Volume 10, Chapter
                              period of time that the request for Material Inspection and Receiving   Information                               7, 070203
                              Report data shall be sent to the Receiving Activity after the vendor
                              invoice is received.
AP-0566                       The system shall provide a capability for an authorized user to         Process Adjustment     Manage Entitlement FSIO OFFM-N0-0106, req.      09.02.82
                              process an adjustment for an invoice.                                   Against Entitlement                       PMC-18, (01/07)


                                                                                                                 Page 49
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                                    11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process        Requirement Source Name         Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                  and Date                        Source        Source and Date         Transaction
                                                                                                                                                                               Reference
                                                                                                                                                                               Number
AP-0580                       'The system shall provide automated functionality to view            Maintain Entitlement     Manage Entitlement FSIO OFFM-N0-PME-03             09.05.31
                              adjustments (i.e. cancellations and corrections) in Receiving Report Information                                 (01/07)
                              data.

AP-0586                       The system shall provide the capability to allow an authorized user    Process Adjustment     Manage Entitlement FSIO OFFM-N0-0106, req.         09.02.49
                              to enter adjustments (cancellations/corrections) to Receipt and        Against Entitlement                       PMB-01, JAN 2007
                              Acceptance report data.
AP-0704                       The system shall provide automated functionality to view the           Maintain Entitlement   Manage Entitlement DoDFMR, Vol. 10, Chap. 9,
                              Change History of an Invoice.                                          Information                               090302 B, 4, a, 2, Feb. 1996;
                                                                                                                                               OFFM-NO-0106, Jan 2006,
                                                                                                                                               PME-02
AP-0705                       The system shall provide automated functionality to view a specific    Maintain Entitlement   Manage Entitlement DoDFMR, Vol. 10, Chap. 9,
                              version of an Invoice.                                                 Information                               090302 B 5, Feb. 1996; OFFM-
                                                                                                                                               NO-0106, Jan 2006, PME-02

AP-0706       AP-0705         The system shall provide automated functionality to view the           Maintain Entitlement   Manage Entitlement DoDFMR, Vol. 10, Chap. 9,
                              differences, in content, between two versions of an Invoice.           Information                               090302 B, Feb. 1996; OFFM-
                                                                                                                                               NO-0106, Jan 2006, PME-01
AP-1161                       The system shall provide the capability to track and record          Maintain Entitlement     Manage Entitlement FAR Clause 52.232.33;34                       TFM Vol 1 Part4 4540
                              information on each contract that is not paid by EFT, to include the Information                                                                               (12/01)
                              following data elements: a) Contracting Office b) Vendor Name
                              c) PIIN/SPIIN (contract number) d) Vendor CAGE Code e) Vendor
                              DUNS Number f) Non-EFT Reason Code



AP-1184                       The system must provide the capability to record detailed              Certify Government     Manage Entitlement JFMIP SR-02-02, 42 (01/07)      09.04.100
                              transactions associated with credit card purchases and allow users     Credit Card Invoice
                              to change the accounting classification information by line item for
                              specific transactions.
AP-1258                       The system shall provide the capability to identify and capture an     Process Adjustment     Manage Entitlement DoDFMR Volume 10, Chapter
                              explanation of adjustments made to the payment voucher. This           Against Entitlement                       9, 090302.B.4.a(2)
                              explanation may be electronically generated for general changes or
                              entered by a user.
AP-1473                       To support the Payment Follow-Up process, the Core financial           Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.         09.01.04
                              system must provide automated functionality to report third-party      Information                               PME-07 (01/07)
                              payments on the principal vendors’ IRS 1099-MISC forms.


AP-1473.01    AP-1473         The system shall provide automated functionality to collect data for   Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.         09.01.04
                              reporting third party payments on the principal vendors’ IRS 1099-     Information                               PME-07 (01/07)
                              MISC forms.




                                                                                                                Page 50
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                              11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process        Requirement Source Name    Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                   and Date                   Source        Source and Date         Transaction
                                                                                                                                                                           Reference
                                                                                                                                                                           Number
AP-1491                       The system must maintain an audit trail to original obligation          Maintain Entitlement   Manage Entitlement "DoDFMR,"Volume 01,        09.01.25
                              document. This documentation must contain the following items, as       Information                               Chapter 02, Add. 2 D2a
                              applicable:                                                                                                       (01/07)
                              (1) Link item.
                              (a) Stock number.
                              (b) Description.
                              (c) Quantity.
                              (d) Unit price.
                              (e) Total price.
                              (f) Estimated freight charges.
                              (2) Expiration date.
                              (3) Expected receipt date.
                              (4) Vendor identification.
AP-1492                       To support the Document Referencing and Modification process, the       Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.01.26
                              Core financial system must provide automated functionality to           Information                               SMC-03 (01/07)
                              associate documents with related source documents (e.g.,
                              reimbursable agreements, purchase orders, contracts and delivery
                              orders, BPAs and call numbers, and grants) so that queries show all
                              related activity.
AP-1492.01    AP-1492         The system shall provide automated functionality to display all         Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.01.26
                              documents related to a contract for query purposes.                     Information                               SMC-03 (01/07)
AP-1527                       To support the Invoicing process the Core financial system must         Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.54
                              provide automated functionality to update recurring payment             Information                               PMC-15 (01/07)
                              information for changes in agreement terms, amounts, frequency,
                              etc.

AP-1536                       The system shall provide automated functionality to track quantity      Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.02.65
                              variances between the receiving report and obligation document.         Information                               02, Add. 2 D3b (01/07)




AP-1536.02    AP-1536         The system shall provide reporting capability for quantity variances.   Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01,         09.02.65
                                                                                                      Information                               Chapter 02, Add. 2 D3b
                                                                                                                                                (01/07)
AP-1541                       The system must provide the capability to support payments made         Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.02.70      OFFM-No-0106, PMA-02,
                              to financial institutions acting as agent for the vendor. Provide the   Information                               02, Add. 2 D8c (01/07)                   Jan 06
                              capability to report IRS 1099 data to the vendor instead of to the
                              financial institution.
AP-1541.01    AP-1541         The system shall provide automated functionality to ensure that IRS     Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.02.70      OFFM -NO-0106, Jan
                              1099 data in Notice of Assignment is reported to the vendor, not the    Information                               02, Add. 2 D8c (01/07)                   2006, PME-06
                              agent.


AP-1545                       To support the Accounts Payable process, the Core financial system Maintain Entitlement        Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.74
                              must provide automated functionality to capture the following      Information                                    PMB-04 (01/06)
                              additional information on receipt documents (receiving reports):•
                              Receiving official; Dates products were delivered or services were
                              provided; Quantity/amount received; Vendor ID number and name;
                              ship locations.




                                                                                                                 Page 51
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (5) Manage_Entitlement                                                                              11/15/2010

Unique ID     Parent          Functional Requirement                                                   DFAS Process Name      BPM Process        Requirement Source Name    Requirement   Secondary Requirement     Accounting
              Requirement No.                                                                                                                    and Date                   Source        Source and Date           Transaction
                                                                                                                                                                            Reference
                                                                                                                                                                            Number
AP-1553                       To support the Invoicing process the Core financial system must          Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.82
                              provide automated functionality to define reason codes and related       Information                               PMC-18, (01/07)
                              descriptions for invoice processing actions in the following
                              categories:
                              • Invoice adjusted; Invoice held from payment schedule; Invoice
                              cancelled. For example, PH01, Payment Held, Vendor CCR status
                              expired, IA03, Invoice Adjusted, Unauthorized shipping charges
                              deducted, IC02, Invoice cancelled, Invoice re-submitted with new
                              invoice number.
AP-1555                       To support the Invoicing process the Core financial system must          Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.84
                              provide automated functionality to capture reason codes and related      Information                               PMC-20, (01/07)
                              descriptions for the following types of invoice processing errors and
                              actions: Advantageous discount lost; Interest paid; Improper
                              payment made; Invoice adjusted; Invoice held from payment
                              schedule; Invoice cancelled.


AP-1556                       To support the Invoicing process the Core financial system must          Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.85
                              provide automated functionality to capture reason codes and related      Information                               PMC-21, (01/07)
                              descriptions for improper invoices held or suspended (i.e., failed
                              validations).
AP-1569.02    AP-1569         The system shall provide the capability to automatically identify        Maintain Entitlement   Manage Entitlement 10 U.S.C. 2874 (10/04)     10 U.S.C.     OFFM-No-0106, Jan 2006,
                              rent/lease payments by date of service and agency location in order      Information                                                          2874          PMC-14
                              to prevent duplicate payments.
AP-1582                       The system shall provide automated functionality to collect              Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.03.29      5 CFR 1315
                              information on discounts taken and lost and interest penalties for the   Information                               02, Add. 2 D7h (01/07); OFFM-
                              Prompt Payment Report.                                                                                             No-0106, Jan 2006, PMD37

AP-1586                       The system shall provide information about each payment to reflect       Maintain Entitlement   Manage Entitlement "DoDFMR,"Volume 01,        09.03.33
                              the stage of the scheduling process that the payment has reached         Information                               Chapter 02, Add. 2 D7l,
                              and the data each step was reached:                                                                                (01/07)
                              (1) Payment warehoused.
                              (2) Schedule sent to disbursing agent.
                              (3) Payment issued by disbursing agent.
AP-1590                       To support the Disbursing process, the Core financial system must        Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.05
                              provide automated functionality to capture prompt payment                Information                               PMD-37 (01/06)
                              information required by 5 CFR 1315, including discounts taken,
                              discounts lost, and interest paid.
AP-1599                       To support the Payment Follow-Up process, the Core financial             Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.17
                              system must provide automated functionality to query invoice status      Information                               PME-01, (01/07)
                              information. Parameters include: vendor number, vendor name
                              (legal, DBA or division), TIN, DUNS number and vendor invoice
                              number. List the selected invoices, their due dates, the date that the
                              following stages were reached and the number of days between
                              each date: Invoice received; Invoice suspended due to validation
                              errors; Invoice held; Invoice returned to vendor; Invoice resubmitted
                              by vendor; Invoice approved and warehoused; Invoice scheduled for
                              payment (disbursement-in-transit); Invoice paid.




                                                                                                                  Page 52
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                              11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process       Requirement Source Name     Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                  and Date                    Source        Source and Date         Transaction
                                                                                                                                                                           Reference
                                                                                                                                                                           Number
AP-1622                       To support the Disbursing process, the Core financial system must       Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.43
                              provide automated functionality to capture payment terms on             Information                               PMD-53 (01/06)
                              obligations that are different than those specified on the associated
                              vendor record.


AP-1625                       To support the Disbursing process, the Core financial system must Maintain Entitlement         Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.46
                              provide automated functionality to query disbursement data.            Information                                PMD-17 (01/07)
                              Parameters include accounting period range, disbursement type(s)
                              to be included. Provide an option to exclude credit card transactions.
                              Result is the total number of payments made on time by
                              disbursement type. Query returns total number of on-time and late
                              payments made based on due date.

AP-1625.01    AP-1625         The system shall provide automated functionality to query               Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.46
                              disbursement data by accounting period.                                 Information                               PMD-17 (01/07)


AP-1625.02    AP-1625         The system shall provide automated functionality to query               Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.46
                              disbursement data by disbursement type.                                 Information                               PMD-17 (01/07)


AP-1626                       To support the Disbursing process, the Core financial system must Maintain Entitlement         Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.47
                              provide automated functionality to capture the following additional Information                                   PMD-38
                              information for IPAC transactions:
                              • Sender/originator TAS; Sender ALC; Sender SGL account; Sender
                              BETC; Sender DO symbol; Sender DUNS number; Sender DUNS+4
                              number, Customer/receiver TAS; Customer ALC; Customer SGL
                              account; Customer DUNS number, Customer DUNS+4 number;
                              Customer BETC; Customer Department Code.

AP-1627                       To support the Disbursing process, the Core financial system must       Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.48
                              provide automated functionality to capture the following additional     Information                               PMD-45
                              information with IPAC reclassifications:
                              • Original DO symbol
                              • Voucher number.
AP-1630                       To support the Disbursing process, the Core financial system must       Payment Pending?       Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.51
                              provide automated functionality to record vendor credit memoranda                                                 PMD-50 (01/07)
                              as accounts receivable or negative accounts payable.



AP-1630.01    AP-1630         To support the Disbursing process, the Core financial system must Payment Pending?             Manage Entitlement DFAS, Jan 2007, FSIO OFFM- 09.04.51
                              provide automated functionality to record vendor credit memoranda                                                 N0-0106, req. PMD-50 (01/07)
                              as an adjustment to an accounts payable when the payment has not
                              been made.




                                                                                                                 Page 53
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (5) Manage_Entitlement                                                                              11/15/2010

Unique ID     Parent          Functional Requirement                                                   DFAS Process Name      BPM Process       Requirement Source Name     Requirement   Secondary Requirement     Accounting
              Requirement No.                                                                                                                   and Date                    Source        Source and Date           Transaction
                                                                                                                                                                            Reference
                                                                                                                                                                            Number
AP-1635                       To support the Payment Follow-Up process, the Core financial         Maintain Entitlement       Manage Entitlement FSIO OFFM-N0-0106, req.    09.05.04
                              system must provide automated functionality to maintain a history of Information                                   PME-02
                              the following information for each payment made: Accounting
                              classification information; ALC; TAS/BETC; Referenced obligation
                              document number(s); Source document number(s) (reimbursable
                              agreement number, BPA and associated BPA call number, Contract
                              and associated delivery/task order number, and grant number);
                              Total invoice amount; Payment voucher document number; Vendor
                              invoice number; Vendor information (number, name, address, TIN,
                              and DUNS+4 number for CCR vendors); Payment address or bank
                              account number and routing number; Payment method (e.g., check,
                              EFT); Payment amount; Interest paid; Discount taken; Internal offset
                              made; Date due; Date paid.
AP-1635.01    AP-1635         The system shall maintain a history at the PIIN/SPIIN/CLIN/SLIN   Maintain Entitlement          Manage Entitlement FSIO OFFM-N0-0106, req.    09.05.04
                              level, of every payment made to include: DSSN, Payment Office,    Information                                      PME-02
                              Referenced obligation document number(s), Source document
                              number(s) (reimbursable agreement number, BPA and associated
                              BPA call number, Contract and associated delivery/task order
                              number, and grant number), Accounting classification information,
                              ALC, Appropriation charged , TAS/BETC, Vendor identification
                              number, Vendor invoice number (Payment Request Number),
                              Vendor name, Vendor address, Vendor TIN, Vendor DUNS+4
                              number (for CCR vendors), Payee Name, Payment address, Payee
                              Bank Routing Number, Payee Bank Account Number, Total invoice
                              amount, Discount Amount Taken, Interest paid, Offset amount
                              taken, Payment amount, Discount Amount Lost, Discount Amount
                              Offered But Not Taken, Payment voucher document number,
                              payment schedule number, Payment method (e.g., check, EFT),
                              Check Number or EFT Trace Number, Date due, Date paid.

AP-1640                       The system must maintain an on-line history file of closed out           Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.05.11      DoDFMR, Vol 01, Chapter
                              documents for a user-defined period of time.                             Information                               02, Add. 2 D2c (01/07)                   9, 090102, (08/00)

AP-1644                       To support the Payment Follow-Up process, the Core financial             Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.05.15      DoDFMR Vol.10, Chap. 6,
                              system must provide automated functionality to generate IRS Forms        Information                               PME-06, (01/07)                          060505 (02/96)
                              1099-MISC, 1099-INT and 1099-G in accordance with IRS
                              regulations and in current IRS acceptable format, including hard
                              copy and electronic form (i.e., bulk file). For example, produce an
                              IRS Form 1099-MISC for payments of $600 or more to a sole
                              proprietor for services rendered.
AP-1644.01    AP-1644         The system shall provide automated functionality to produce IRS          Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.05.15      DoDFMR Vol.10, Chap. 6,
                              1099 for payments made to noncorporate contractors for services          Information                               PME-06, (01/07)                          060505 (02/96)
                              totaling $600 or more per contractor or royalties of $10 or more in
                              any calendar year.
AP-1644.02    AP-1644         The system shall provide automated functionality to produce IRS          Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.05.15      DoDFMR Vol.10, Chap. 6,
                              1099 for payments made to corporations providing medical and             Information                               PME-06, (01/07)                          060505 (02/96)
                              health care services totaling $600 or more per contractor or royalties
                              of $10 or more in any calendar year.




                                                                                                                  Page 54
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                             11/15/2010

Unique ID     Parent          Functional Requirement                                                DFAS Process Name       BPM Process       Requirement Source Name    Requirement   Secondary Requirement     Accounting
              Requirement No.                                                                                                                 and Date                   Source        Source and Date           Transaction
                                                                                                                                                                         Reference
                                                                                                                                                                         Number
AP-1644.03    AP-1644         The system shall provide automated functionality to capture data      Maintain Entitlement    Manage Entitlement FSIO OFFM-N0-0106, req.   09.05.15      DoDFMR Vol.10, Chap. 6,
                              required for 1099 reporting.                                          Information                                PME-06, (01/07)                         060505 (02/96)


AP-1649                       To support the Payment Follow-Up process, the Core financial          Maintain Entitlement    Manage Entitlement FSIO OFFM-N0-0106, req.   09.05.20      DoDFMR, Vol 03, Chapter
                              system must provide automated functionality to generate the           Information                                PME-04 (01/07)                          11 (01/01)
                              Unmatched Invoice Document Lines Report. Result is a list of
                              selected invoice document numbers with document lines not
                              matched to obligations, receipts, and/or acceptance, as required by
                              the matching terms of the obligation (2, 3 or 4-way matching).
                              Report the following information for each invoice document listed:
                              Vendor number and name; Invoice number; Invoice date; Invoice
                              receipt date; Invoice amount; Referenced obligation number;
                              Document number; Document line number(s); Document line
                              amount(s); Document line accounting classification; Unmatched
                              document(s) (obligation, receipt and/or acceptance); Age, in days,
                              that invoice document line has been unmatched. Sorting options
                              include document number, vendor number, vendor name,
                              accounting classification and unmatched age.
AP-1658                       To support the Payment Follow-Up process, the Core financial       Maintain Entitlement       Manage Entitlement FSIO OFFM-N0-PME-03       09.05.31
                              system must provide automated functionality to query payment data. Information                                   (01/07)
                              Parameter is accounting period range. Result is number of
                              payments and percent of total by payment method (EFT vs. check).

AP-1658.01    AP-1658         The system shall provide automated functionality to query payment     Maintain Entitlement    Manage Entitlement FSIO OFFM-N0-PME-03       09.05.31
                              data by accounting period.                                            Information                                (01/07)

AP-1660                       To support the Payment Follow-Up process, the Core financial          Maintain Entitlement    Manage Entitlement FSIO OFFM-N0-PME-08       09.05.33      DoDFMR Vol. 1, Chap. 2,
                              system must provide automated functionality to query IRS 1099-        Information                                (01/07)                                 Add 2, 11.a (12/98)
                              MISC information. Parameters include calendar year, vendor name
                              (legal or DBA), TIN and DUNS+4 number. Result is details
                              supporting IRS 1099-MISC reporting.



AP-1660.01    AP-1660         'The system shall provide automated functionality to query payment Maintain Entitlement       Manage Entitlement FSIO OFFM-N0-PME-08       09.05.33      DoDFMR Vol. 1, Chap. 2,
                              information supporting IRS 1099-MISC reporting to include calendar Information                                   (01/07)                                 Add 2, 11.a (12/98)
                              year, vendor name (legal or DBA), TIN, and DUNS+4 number.



AP-1661                       To support the Payment Follow-Up process, the Core financial           Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.   09.05.34
                              system must provide automated functionality to query payments          Information                               PME-09, Jan. 2007
                              data. Identify a sample of payments for review based on agency-
                              defined sampling criteria and the date(s) of payment. Result is a list
                              of invoice document numbers with drill down to invoice details,
                              including data required on a proper vendor invoice per 5 CFR 1315.




                                                                                                                Page 55
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                               11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process       Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                 and Date                     Source        Source and Date         Transaction
                                                                                                                                                                           Reference
                                                                                                                                                                           Number
AP-1661.01    AP-1661         The system shall provide the capability to produce a reports to        Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.     09.05.34
                              identify a sampling of payments for review containing the following    Information                               PME-09, (01/07)
                              examples of data elements:
                              a. Vendor Name
                              b. Invoice date
                              c. DUID
                              d. Vendor Invoice Number
                              e. Description (e.g., CLIN/SLIN/ELIN), price, and quantity of goods
                              and services rendered
                              f. Shipping and payment terms (IAW contract)
                              g. TIN
                              h. EFT Banking information (unless EFT is waived under 31CFR
                              208.4)
AP-1665       AP-1649         The system must generate aged requisitions.                            Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.06.01
                                                                                                     Information                               02, Add. 2 D10a (01/07)

AP-1666       AP-1649         The system must generate aged outstanding obligating documents         Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.06.02
                              by entry date and expected receipt date.                               Information                               02, Add. 2 D10c (01/07)

AP-1668       AP-1649         The system must generate aged, unmatched vendor invoice report.        Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.06.04
                                                                                                     Information                               02, Add. 2 D10d (01/07)

AP-1669                       The system must report, in accordance with OMB Circular A-125,       Maintain Entitlement     Manage Entitlement DoDFMR, Volume 1, Chapter   09.06.05
                              "Prompt Payments," the: (1) Number of interest penalties paid; (2)   Information                                 2, Add. 2 D11d (01/07)
                              Amount of interest penalties paid; (3) Relative frequency, on a
                              percentage basis, of interest penalty payment to the total number of
                              payments; (4) Number, total amount, and relative frequency, on a
                              percentage basis, of payments made 5 days or more before the due
                              date, except where cash discounts were taken.

AP-1670       AP-1649         The system must generate status and procurement history for            Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.06.06
                              documents such as multi-task contracts, grants, and blanket            Information                               02, Add. 2 D2g (01/07)
                              purchase agreements.

AP-1671       AP-1649         The system must produce detailed listing by level of funds control for Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.06.07
                              the commitment documents, obligation documents, and expenditure Information                                      02, Add. 2 D10e (01/07)
                              of funds.

AP-1675       AP-1649         The system must produce audit trail reports to support data            Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.06.13
                              transferred from external systems to the financial system, including   Information                               02, Add. 2 D10i (01/07)
                              an error listing.

AP-1676                       The system must retain for audit trail purposes the original machine Maintain Entitlement     Manage Entitlement DoDFMR,"Volume 01, Chapter 09.06.14
                              readable records along with all amendments.                          Information                                 02, Add. 2, D2e, (01/07)

AP-1677       AP-1649         The system must record and maintain contracts and grants so that       Maintain Entitlement   Manage Entitlement DoDFMR, Volume 01, Chapter 09.06.15
                              fiscal year-to-date and inception-to-date information can be           Information                               02, Add. 2 D2f (01/07)
                              presented.




                                                                                                                Page 56
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (5) Manage_Entitlement                                                                                     11/15/2010

Unique ID     Parent          Functional Requirement                                                   DFAS Process Name      BPM Process        Requirement Source Name         Requirement   Secondary Requirement      Accounting
              Requirement No.                                                                                                                    and Date                        Source        Source and Date            Transaction
                                                                                                                                                                                 Reference
                                                                                                                                                                                 Number
AP-1700                       The system shall provide automated functionality to record and           Maintain Entitlement   Manage Entitlement Core Financial Systems       GAO-04-763G JFMIP Core, pg. 35
                              report on delivery and call orders.                                      Information                               Requirements, page 50; OFFM- (07/04)
                                                                                                                                                 NO-0106, Jan 2006, PMB-01

AP-1701                       The system shall provide automated functionality to record Blanket       Maintain Entitlement   Manage Entitlement Core Financial Systems                        GAO-04-763G (07/04) ;
                              Purchase Agreements and records of call.                                 Information                               Requirements, page 50 ; FSIO                  08.03.19; 08.03.20
                                                                                                                                                 OFFM-N0-0106, req. FME-27;
                                                                                                                                                 FSIO OFFM-N0-0106, req.
                                                                                                                                                 FME-28
AP-1702                       The system will provide the ability to allow orders to be reopened by Maintain Entitlement      Manage Entitlement DoDFMR Vol. 1, Ch. 2, Add. 2;                 OFFM-NO-0106, Jan 2006,
                              authorized staff with contracting authority after final payment has   Information                                  D, 4c, Dec. 1998                              SMC-07
                              been made.


AP-1702.01    AP-1702         The system shall provide automated functionality to allow orders to      Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, SMC-07 14.01.05            DoDFMR Vol. 1, Ch. 2,
                              be reopened to post collections against the original standard            Information                               (01/06)                                       Add. 2; D, 4c, Dec. 1998
                              accounting classification structure at the CLIN/SLIN/ELIN level.


AP-1702.02    AP-1702         The system shall provide automated functionality to allow orders to Maintain Entitlement        Manage Entitlement OFFM-NO-0106, Jan 2006,         14.01.05      DoDFMR Vol. 1, Ch. 2,
                              be reopened and re-establish the original standard accounting         Information                                  SMC-07                                        Add. 2; D, 4c, Dec. 1998
                              classification structure at the CLIN/SLIN/ELIN level in order to make
                              additional payments (e.g., vendor refunds).



AP-1702.03    AP-1702         In the event orders are closed in error (remaining CLIN/SLIN/ELINs Maintain Entitlement         Manage Entitlement OFFM-NO-0106, Jan 2006,         14.01.05      DoDFMR Vol. 1, Ch. 2,
                              not paid and/or shipped/accepted), the system shall provide            Information                                 SMC-07                                        Add. 2; D, 4c, Dec. 1998
                              automated functionality to allow orders to be reopened in its entirety
                              with original standard accounting classification structure at the
                              CLIN/SLIN/ELIN level to make additional payments.



AP-1728                       The system shall have the capability to track status of vendor       Maintain Entitlement       Manage Entitlement JFMIP SR-02-02, 42, (01/07);    09.04.101     DoDFMR, (12/98)
                              invoices from receipt of the invoice through disbursement, including Information                                   OFFM-NO-0106, Jan 2006,
                              those invoices returned to the vendor with reason codes.                                                           PME-01, PME-02



AP-1728.01    AP-1728         The system shall provide automated functionality to track the date of Maintain Entitlement      Manage Entitlement DoDFMR, (12/98)                 Vol. 1, Chap. OFFM-NO-0106, Jan 2006,
                              each status change of vendor invoices.                                Information                                                                  2, Add. 2, D2c PMC-17, PMC-18, PMC-
                                                                                                                                                                                                19, PMC-20 and PMC-21.

AP-1732                       The system shall provide the ability to maintain status on accounting    Process Adjustment     Verify Funds       FSIO OFFM-N0-0106, req.    14.01.01           DoDFMR Volume 6B,
                              / payment adjustments requested.                                         Against Entitlement    Availability       SME-01                                        Chapter 13
AP-1750                       The system will provide the ability to identify awarded contracts that   Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    08.04.08
                              have amendments or modifications.                                        Information                               FME-07 (01/07)
AP-1752       AP-1505         The system will provide the ability to record the authorized             Maintain Entitlement   Perform            DoDFMR, Volume 01, Chapter 09.02.19
                              performance status variance value.                                       Information            Acceptance         02, Add. 2 D3a
                                                                                                                              Procedures for
                                                                                                                              Other Goods and




                                                                                                                  Page 57
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                               11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process         Requirement Source Name   Requirement   Secondary Requirement     Accounting
              Requirement No.                                                                                                                   and Date                  Source        Source and Date           Transaction
                                                                                                                                                                          Reference
                                                                                                                                                                          Number
AP-1771       AP-1586         The system shall provide the ability to provide information about      Maintain Entitlement   Manage Entitlement DoDFMR,"                   09.03.33
                              each payment to reflect the stage of the scheduling process which      Information                               Volume 01,
                              the payment has reached and date each step was reached.                                                          Chapter 02,
                                                                                                                                               Add. 2 D7l, (01/07)

AP-1789       AP-1631         The system shall have the capability to automatically re-entitle       Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.
                              (process) any payment request against an order which contained         Information                               PMD-56, JAN 2007
                              canceled funds for which current funds have been obligated.



AP-1810                       The system must provide the capability to record a discount lost       Maintain Entitlement   Maintain Accounts   OFFM-NO-0106, Jan 2006,                 DoDFMR Vol 13, Chap 4,
                              against the appropriate expense account upon payment after the         Information            Payable Balance     PMD-37                                  0404 (08/94)
                              discount date. (The accounts payable amount is still liquidated at
                              the net amount.)


AP-1829       AP-1142         The system shall provide automated functionality to record and                            Manage Entitlement DoD FMR vol1, Chpt 2, Add. 2 09.03.29
                                                                                                     Maintain Entitlement                                                               FSIO OFFM-N0-0106, req.
                              maintain discount information.                                         Information                           D7h, Jan 2007; OFFM-NO-                      PMD-37 - Blue Book -
                                                                                                                                           0106, Jan 2006, PMD-01,                      09.04.05
                                                                                                                                           PMD-04, and PMD-08
AP-1837                       The system shall provide automated functionality to capture discount Award Contract or    Award Contract or OFFM-N0-0106, req. PMD-04,                    DoDFMR, Volume 10,
                              amounts at contract level, CLIN level or invoice line level.         Acknowledge Order or Acknowledge Order PMD-10 (01/06),                               Chapter 2 (04/02)
                                                                                                   Issue Modification   or Issue
                                                                                                                        Modification

AP-1841                       The system shall provide automated functionality to associate a        Award Contract or    Manage Entitlement FSIO OFFM-N0-0106, req.      09.02.61
                              discount with a contract or other procurement order.                   Acknowledge Order or                    PMD-04 (01/06)
                                                                                                     Issue Modification


AP-1845                       The system shall provide the capability to capture the Fast Payment Maintain Entitlement      Manage Entitlement DoDFMR, Volume 10, Chapter 09.02.60
                              clause identifier on the obligating document to determine whether or Information                                 10, 100301 (01/07)
                              not an accelerated payment is to be made.


AP-1952                       The system shall provide authorized users the ability to view status   Maintain Entitlement   Manage Entitlement DoDFMR," Volume 1, Chapter 09.05.05      OFFM-NO-0106, Jan 2006,
                              of contractor payments on-line in real-time.                           Information                               2, Add 2, D9, A (01/06)                  PMD-12 and PME-01




AP-1953       AP-1555         The system shall allow authorized users to view payment requests       Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.84
                              and any reason codes and related descriptions.                         Information                               PMC-20, (01/07)


AP-1960                       The system shall have automated functionality to record historical     Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.05.04      DODFMR Volume 10,
                              payment data, to include these fields: payment amount, payment         Information                               PME-02, (01/07)                          Chapter 1, March 2002
                              date, invoice received date, contract number, invoice number,
                              CLIN/SLIN/ELIN, and EFT Tracer Number or check.




                                                                                                                Page 58
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                                   11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name        BPM Process       Requirement Source Name      Requirement   Secondary Requirement       Accounting
              Requirement No.                                                                                                                   and Date                     Source        Source and Date             Transaction
                                                                                                                                                                             Reference
                                                                                                                                                                             Number
AP-1967                       The system shall provide automated functionality to capture actual Maintain Entitlement         Manage Entitlement FSIO OFFM-N0-0106, req.     09.04.13      OFFM-NO-0106, Jan 2006,
                              and constructive acceptance dates, in order to correctly calculate the Information                                 PMD-09 (01/06)                            PMB-05; OFFM-NO-0106,
                              valid Prompt Payment due date.                                                                                                                               Jan 2006, PMD-01




AP-1970                       The system will capture the payment request receipt date related to    Maintain Entitlement     Manage Entitlement FSIO OFFM-N0-0106, req.     09.04.13
                              discount requirements.                                                 Information                                 PMD-09




AP-1998       AP-1511         The system must be able automatically generate a request to the        Maintain Entitlement     Manage Entitlement DoDFMR Volume 10, Chapter                 Enterprise Activity Model
                              receiving activity for receiving and inspection / acceptance at user   Information                                 7, 070203                                 A3151
                              specified intervals.

AP-2010       AP-1511         The system must be able to automatically generate a request to the Maintain Entitlement         Manage Entitlement DoDFMR Volume 10, Chapter                 Enterprise Activity Model
                              procurement activity for payment requests that have no matching    Information                                     7, 070203                                 A3151
                              order, asking for that order.

AP-2022                       The system shall provide capaiblity to electronically notify and follow- Closeout Entitlement   Manage Entitlement JFMIP SR-02-02, 49          09.06.17
                              up with the Administrating Contract Office for non-receipt of final      Information
                              payment request for contracts that have been physically completed.


AP-2046                       The system must be able to maintain non-quantitative account           Maintain Entitlement     Manage Entitlement FSIO OFFM-N0-0106, req.     09.01.05
                              information (e.g. POC, phone number).                                  Information                                 PMA-01(01/06)




AP-2048                       The system will provide the ability to maintain multiple receiving and Maintain Entitlement     Manage Entitlement DFAS Blue Book, Jan 2007,   09.01.05
                              remit to addresses for a given contract.                               Information                                 FSIO OFFM-N0-0106, req.
                                                                                                                                                 PMA-01


AP-2098                       The system shall provide automated functionality to produce an         Maintain Entitlement     Manage Entitlement FSIO OFFM-N0-0106, req.     09.01.05      Best Practice, as used by
                              Open amounts report, accessing the Inactive Vendor file for open       Information                                 PMA-01, (01/07)                           AMF Bowling Worldwide,
                              invoices, purchase orders (PO's), credits to allow correction or                                                                                             Inc.
                              completion of previous activity.




                                                                                                                 Page 59
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                               11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process       Requirement Source Name      Requirement   Secondary Requirement     Accounting
              Requirement No.                                                                                                                 and Date                     Source        Source and Date           Transaction
                                                                                                                                                                           Reference
                                                                                                                                                                           Number
AP-2102                       To support the obligation process, the agency’s single integrated    Maintain Entitlement     Manage Entitlement JFMIP SR-02-02, 28          08.04.53      OFFM-NO-0106, Jan 2006,
                              financial management system must capture and maintain the            Information                                                                           PMc-01
                              following contract data elements
                              • obligating document number (if different from contract number); 

                              • contractor name and address; 

                              • contract administration office; 

                              • payment office; 

                              • unit of measure; 

                              • unit price; 

                              • extended price; 

                              • quantity; 

                              • variance amount or percentage allowed; 

                              • total amount; 

                              • payment terms and conditions (e.g., discount terms, applicable
                              payment clauses, withhold indicator, withhold percentage, etc.);
                              • delivery/performance schedule; 

                              • estimated completion date; 

                              • payment type (e.g., prompt pay, fast pay, progress pay, or partial
                              pay);
                              • names of government-designated receiving, invoice-approving,
                              and acceptance officials;
                              • shipping costs; and 

                              • shipping terms, e.g., FOB destination.

AP-2130                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.     09.02.41
                              financial management system must provide the following capability      Information                               PMC-01, (01/07)
                              related to the payment request: Provide access to the bill, invoice,
                              or written request for payment.



AP-2137                       The system must provide the capability to record reason codes for      Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.     09.04.16
                              returned and adjusted invoices, lost discounts, and late payments.     Information                               PMC-17, (01/07)




AP-2185                       The system must maintain sufficient and appropriate information for Maintain Entitlement      Manage Entitlement JFMIP SR-00-3, 32;          13.06.07
                              reconciliation with the agency's Core Financial System.             Information                                  "DoDFMR," Volume 12,
                                                                                                                                               Chapter 5




AP-2190       AP-1670         The system shall provide automated functionality to record, control,   Maintain Entitlement   Manage Entitlement DoDFMR, Volume 1, Chapter   09.06.06      OFFM-NO-0106, Jan 2006,
                              and track blanket purchase agreements and records of call.             Information                               2, Add. 2 D2g, (01/07)                    FME-27




                                                                                                                Page 60
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                              11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process        Requirement Source Name    Requirement   Secondary Requirement      Accounting
              Requirement No.                                                                                                                  and Date                   Source        Source and Date            Transaction
                                                                                                                                                                          Reference
                                                                                                                                                                          Number
AP-2212.01    AP-2212         The system shall provide automated functionality to record             Maintain Entitlement   Manage Entitlement "DoDFMR,"Volume 01,        09.01.25
                              adjustments (for example, item quantities and units, acceptance        Information                               Chapter 02, Add. 2 D2a,
                              date, shipped quantities, and unit prices) and maintain a history of                                             (01/07)
                              changes by userid and date.



AP-2226                       The system must have the ability to review payment request.            Maintain Entitlement   Manage Entitlement JFMIP SR-00-3, 21; DoDFMR, 13.04.09
                                                                                                     Information                               Volume 12, Chapter 5, (01/07)

AP-2257                       The system must record relevant information, such as customer          Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 38         09.04.74      FSIO OFFM-N0-0106, req.
                              name, customer identification number, phone number, multiple           Information                                                                        RMA-01
                              customer addresses (ship to, bill to), key contracts, shipping
                              restrictions, items and quantities ordered, date received and
                              shipping location.
AP-2338.01    AP-2338         The system shall provide the capability to receive a Purchase Card     Certify Government     Manage Entitlement FSIO OFFM-N0-0106, req.    14.01.26      DoD Government Charge
                              Billing Statement directly from the bank.                              Credit Card Invoice                       TLD-01 (01/07)                           Card Guidebook, Appendix
                                                                                                                                                                                        I-2
AP-2415                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.    09.04.55
                              financial management system must access the contractor’s nine          Information                               PMD-58
                              digit, numeric TIN and DUNS identification.
AP-2416                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 35         09.04.56
                              financial management system must provide an indicator (e.g., Y/N)      Information
                              as to whether payments to the contractor are exempt from EFT.




                                                                                                                Page 61
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (5) Manage_Entitlement                                                                            11/15/2010

Unique ID     Parent          Functional Requirement                                             DFAS Process Name       BPM Process       Requirement Source Name   Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                              and Date                  Source        Source and Date         Transaction
                                                                                                                                                                     Reference
                                                                                                                                                                     Number
AP-2418                       To support the payment process, the agency’s single integrated      Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 35       09.04.58
                              financial management system must access the following information Information
                              related to the contract, captured at obligation
                              - contract number and all associated delivery order numbers or task
                              order numbers (including modification number, if any); PO number
                              (including modification number, if any); BPA number and all
                              associated BPA call numbers (including modification number, if any)
                              - award date;
                              - obligating document number (if different from contract number);
                              - contractor name and address, including any previous company
                              name(s) used for the particular contract;
                              - contract administration office;
                              - payment office;
                              - product or service description;
                              - unit of measure;
                              - unit price;
                              - extended price;
                              - quantity;
                              - payment terms and conditions (e.g., discount terms, applicable
                              payment clauses, withhold indicator, withhold percentage, etc.);
                              - payment type (e.g., advance pay, progress pay, or partial pay);
                              - accounting information;
                              - names of government-designated receiving, certifying, and
                              acceptance officials;
                              - variance amount or percentage allowed; and
                              - total amount.




AP-2419                       To support the payment process, the agency’s single integrated     Maintain Entitlement    Manage Entitlement JFMIP SR-02-02, 36       09.04.59
                              financial management system must provide access to a protest       Information
                              decision that resulted in the award of costs.



AP-2420                       To support the payment process, the agency’s single integrated    Maintain Entitlement     Manage Entitlement JFMIP SR-02-02,36        09.04.60
                              financial management system must access the specified duration of Information
                              land rights acquired.



AP-2422                       To support the payment process, the agency’s single integrated     Maintain Entitlement    Manage Entitlement JFMIP SR-02-02,36        09.04.62
                              financial management system must provide access to the following Information
                              required information associated with the payment for PP&E acquired
                              under lease
                              - lease agreement and terms;
                              - amount of lease; and
                              - discount rate (if a lease).




                                                                                                             Page 62
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                            11/15/2010

Unique ID     Parent          Functional Requirement                                                DFAS Process Name       BPM Process       Requirement Source Name   Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                 and Date                  Source        Source and Date         Transaction
                                                                                                                                                                        Reference
                                                                                                                                                                        Number
AP-2423                       To support the payment process, the agency’s single integrated        Maintain Entitlement    Manage Entitlement JFMIP SR-02-02, 36       09.04.63
                              financial management system must access the costs and asset           Information
                              identifier(s) associated with the cleanup of PP&E.


AP-2424                       To support the payment process, the agency’s single integrated        Maintain Entitlement    Manage Entitlement JFMIP SR-02-02,36        09.04.64
                              financial management system must access the asset identifier          Information
                              and/or project/program code and asset category (e.g., national
                              defense assets, multi-use heritage assets, and investments in non-
                              Federal property) associated with the payment.


AP-2425                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 37       09.04.65
                              financial management system must access the following information Information
                              associated with acquisitions related to software development
                              - total acquisition costs by line item description of phase (e.g.,
                              completion of conceptual formulation, design, and testing);
                              - transaction purpose (e.g., acquisition, data conversion, or repair);
                              - asset identifier or associated project/program; and
                              - elements of products and services acquired, e.g., training,
                              licenses, and manuals.




AP-2426                       To support the payment process, the agency’s single integrated        Maintain Entitlement    Manage Entitlement JFMIP SR-02-02,37        09.04.66
                              financial management system must access assignment of claim           Information
                              information, as in the case of a bankruptcy or court ordered
                              restructuring, to ensure payment is made in accordance with the
                              assignment.


AP-2427                       To support the payment process, the agency’s single integrated        Maintain Entitlement    Manage Entitlement JFMIP SR-02-02,37        09.04.67
                              financial management system must access the contract terms            Information
                              regarding delivery or constructive delivery.


AP-2428                       To support the payment process, the agency’s single integrated Maintain Entitlement           Manage Entitlement JFMIP SR-02-02,37        09.04.68
                              financial management system must access the advance/prepayment Information
                              terms associated with a contract financing agreement.


AP-2429                       To support the payment process, the agency’s single integrated        Maintain Entitlement    Manage Entitlement JFMIP SR-02-02,37        09.04.69
                              financial management system must provide access to the bill,          Information
                              invoice, or written request for payment.
AP-2432                       To support the payment process, the agency’s single integrated        Maintain Entitlement    Manage Entitlement JFMIP SR-02-02,38        09.04.72
                              financial management system must access the estimated cost of         Information
                              work completed by a contractor for facilities or equipment
                              constructed or manufactured by contractors in accordance with
                              contract specifications.




                                                                                                                Page 63
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (5) Manage_Entitlement                                                                                 11/15/2010

Unique ID     Parent          Functional Requirement                                                     DFAS Process Name      BPM Process         Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                       and Date                     Source        Source and Date         Transaction
                                                                                                                                                                                 Reference
                                                                                                                                                                                 Number
AP-2433                       To support the payment process, the agency’s single integrated      Maintain Entitlement          Manage Entitlement JFMIP SR-02-02,38             09.04.73
                              financial management system must access the following information Information
                              from the receiving report
                              - contract number and all associated delivery order numbers or task
                              order numbers (including modification number, if any); PO number
                              (including modification number, if any); BPA number and all
                              associated BPA call numbers (including modification number, if
                              any);
                              - description of products delivered or services performed;
                              - quantity of items delivered;
                              - unit of measure;
                              - date products delivered, or dates from/to services performed;
                              - date products received; and
                              - signature, printed name, phone number, and mailing address of
                              receiving official.
AP-2434                       To support the payment process, the agency’s single integrated             Maintain Entitlement   Manage Entitlement JFMIP SR-02-02,39             09.04.74
                              financial management system must access the following acceptance           Information
                              information
                              - contract number and all associated delivery order numbers or task
                              order numbers (including modification number, if any); PO number
                              (including modification number, if any); BPA number and all
                              associated BPA call numbers (including modification number, if
                              any);
                              - product or service description;
                              - unit of measure;
                              - delivery/performance schedule;
                              - quantities accepted;
                              - quantity rejected;
                              - date rejected (returned);
                              - date products delivered or dates from/to services performed;
                              - receipt date;
                              - acceptance of products and services date;
                              - progress payment approval date;
                              - signature (or electronic alternative) of acceptance official;
                              - name, title, phone number, and mailing address of acceptance
                              official; and
                              - interest calculation date in accordance with Title 5, Part 1315 of the
AP-2436                       To support the payment process, the agency’s single integrated             Maintain Entitlement   Maintain Accounts   JFMIP SR-02-02, 39 (01/07)   09.04.76
                              financial management system must provide notification that receipt         Information            Payable Balance
                              and acceptance of products/services has occurred, title has passed,
                              terms of the contract have been met, or progress under the contract
                              has been made for a contract financing payment.

AP-2437                       To support the payment process, the agency’s single integrated             Maintain Entitlement   Manage Entitlement JFMIP SR-02-02,40             09.04.77
                              financial management system must access the acquisition cost of            Information
                              each item and the proper accounting classification.




                                                                                                                    Page 64
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                            11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process       Requirement Source Name   Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                 and Date                  Source        Source and Date         Transaction
                                                                                                                                                                        Reference
                                                                                                                                                                        Number
AP-2439                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 40       09.04.79
                              financial management system must provide access to information         Information
                              on the history of contractor deficiencies to determine if fast pay
                              abuse exists.
AP-2440                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 40       09.04.80
                              financial management system must access the contract number and        Information
                              all associated delivery order numbers or task order numbers
                              (including modification number, if any); PO number (including
                              modification number,
                              if any); BPA number and all associated BPA call numbers (including
                              modification number, if any);
                              - contractor invoice number;
                              - total invoice amount; and
                              - name and address of contractor official to whom payment is to be
                              sent.
AP-2441                       To support the payment process, the agency’s single integrated        Maintain Entitlement    Manage Entitlement JFMIP SR-02-02, 40       09.04.81
                              financial management system must access the name, signature,          Information
                              and phone number of financial approving and certifying officers for a
                              voucher.


AP-2442                       To support the payment process, the agency’s single integrated    Maintain Entitlement        Manage Entitlement JFMIP SR-02-02, 40       09.04.82
                              financial management system must access the appropriation or fund Information
                              symbol for each voucher.

AP-2443                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 40       09.04.83
                              financial management system must provide a partial payment             Information
                              indicator.


AP-2444                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 40       09.04.84
                              financial management system must provide the ability to recognize,     Information
                              for an invoice, that supplies or services have been received and
                              accepted.


AP-2446                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 40       09.04.86
                              financial management system must access the following information      Information
                              associated with the payment of an asset
                              - asset identifier code(s);
                              - total asset or improvement costs, broken out by land or
                              structures/buildings (if possible and significant);
                              - category of PP&E (e.g., heritage assets, multi-use assets, general
                              PP&E, stewardship);
                              - quantity.
AP-2448                       To support the payment process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 41       09.04.88
                              financial management system must identify project(s) associated        Information
                              with a payment.




                                                                                                                Page 65
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (5) Manage_Entitlement                                                                                11/15/2010

Unique ID     Parent          Functional Requirement                                                DFAS Process Name      BPM Process        Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                 and Date                     Source        Source and Date         Transaction
                                                                                                                                                                           Reference
                                                                                                                                                                           Number
AP-2454                       To support the payment process, the agency’s single integrated      Maintain Entitlement     Manage Entitlement JFMIP SR-02-02, 41 (01/07)   09.04.94
                              financial management system must provide an indicator (e.g., Y/N) Information
                              as to whether the payment is for a commercial purchase card issuer.



AP-2456                       To support the payment process, the agency’s single integrated        Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 41           09.04.96
                              financial management system must provide an indicator (e.g., Y/N)     Information
                              as to whether the associated contract has a fast payment clause. If
                              yes, the contractor’s invoice triggers payment.



AP-2457                       To support the payment process, the agency’s single integrated    Maintain Entitlement       Manage Entitlement JFMIP SR-02-02, 41           09.04.97
                              financial management system must access the following information Information
                              for intragovernmental payment and collection (IPAC) transactions
                              - ALC contact;
                              - contact telephone number;
                              - contact email address;
                              - originating ALC;
                              - customer ALC;
                              - amount;
                              - obligating document number;
                              - PO number;
                              - invoice number;
                              - pay flag;
                              - quantity;
                              - unit price;
                              - unit of issue;
                              - sender Treasury account symbol (e.g., appropriation); and
                              - receiver department code.
AP-2458                       To support the payment process, the agency’s single integrated        Process Adjustment     Manage Entitlement JFMIP SR-02-02, 42           09.04.98
                              financial management system must Access the following information     Against Entitlement
                              for IPAC adjustment transactions
                              - ALC contact;
                              - contact telephone number;
                              - contact email address;
                              - originating ALC;
                              - customer ALC;
                              - amount;
                              - original IPAC document reference number;
                              - original date accomplished; and
                              - original accounting date.
AP-2459                       To support the payment process, the agency’s single integrated        Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 42           09.04.99
                              financial management system must access the following information     Information
                              for IPAC zero-dollar transactions
                              - ALC contact;
                              - contact telephone number;
                              - contact email address;
                              - originating ALC; and
                              - customer ALC.




                                                                                                               Page 66
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                                  11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name       BPM Process         Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                    and Date                     Source        Source and Date         Transaction
                                                                                                                                                                              Reference
                                                                                                                                                                              Number
AP-2461                       To support the payment process, the agency’s single integrated          Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 43 & 44,      09.04.101
                              financial management system must support the following pre-audit Information                                      (01/07)
                              verifications
                              - contract number is valid, and payee name is correct;
                              - required administrative authorizations for the procurement and
                              approvals for payment were obtained (names, titles, and phone
                              numbers);
                              - TIN or payee ID number provided;
                              - payment is not a duplicate payment;
                              - delivered items or services are in accordance with the contract
                              (quantities, prices, and amounts);
                              - payment amount is in accordance with the contract (including any
                              adjustments);
                              - payment tracking control number, i.e., the number that links the
                              invoice to the government payment;
                              - description of items and services, quantity, and price on the invoice
                              match the same elements in the contract to ensure that the correct
                              contract/order number has been cited by the vendor, the correct
                              obligation charged, and only contracted items/services and
                              quantities are paid for;
                              - cost effective discounts have been taken;
                              - all applicable deductions were made and credited to the proper
                              account in the correct amount;
                              - receipt, acceptance and payment are matched to funding source(s)
AP-2467                       To support the payment process, the
                              in accordance with the contract; and agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 44            09.04.106
                              financial management system should provide an indicator (e.g., Y/N) Information
                              as to whether the contractor is exempt from registering through the
                              CCR (will become mandatory upon issuance of governmentwide
                              implementing
                              standard requirements).
AP-2468.01    AP-2468         To support the contract entitlement process, the core financial         Maintain Entitlement   Maintain Accounts   JFMIP SR-02-02, 44 (01/07)   09.04.108
                              system must provide automated functionality to generate a letter or e- Information             Payable Balance
                              mail to the vendor requesting an invoice for goods and services
                              already accepted. This request is to be sent 180 days after final
                              acceptance of goods and services.
AP-2469                       To support the payment process, the agency’s single integrated          Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 44            09.04.109
                              financial management system should provide the ability to cross-        Information
                              reference contract numbers and related interagency agreements.

AP-2470                       To support the payment process, the agency’s single integrated         Maintain Entitlement    Manage Entitlement JFMIP SR-02-02, 44            09.04.110
                              financial management system should access the following optional       Information
                              data elements of the contract
                              - line item number; and
                              - estimated completion date.
AP-2472                       To support the payment process, the agency’s single integrated         Certify Government      Manage Entitlement JFMIP SR-02-02, 44 (01/07)    09.04.112
                              financial management system should access the names of                 Credit Card Invoice
                              individual(s) who must approve the invoice before payment can be
                              made.




                                                                                                                 Page 67
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (5) Manage_Entitlement                                                                                11/15/2010

Unique ID     Parent          Functional Requirement                                                DFAS Process Name      BPM Process        Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                 and Date                     Source        Source and Date         Transaction
                                                                                                                                                                           Reference
                                                                                                                                                                           Number
AP-2474                       To support the payment process, the agency’s single integrated      Manage Entitlement       Manage Entitlement JFMIP SR-02-02, 45           09.04.114
                              financial management system should enable electronic receiving
                              report processing, submission of invoices, approval and signatures,
                              and notification alerts for pending actions.

AP-2476                       To support the payment process, the agency’s single integrated      Maintain Entitlement     Manage Entitlement JFMIP SR-02-02, 45           09.04.116
                              financial management system should provide the ability to ―forward‖ Information
                              or make available the invoice data to others outside the finance
                              office (receiving and accepting personnel, contracting office
                              personnel) for receipt and acceptance sign-offs on-line.

AP-2479                       The agency’s single integrated financial management system must       Certify Government     Manage Entitlement JFMIP SR-02-02, 56 & 57      09.02.89
                              provide access the following information at time of purchase card     Credit Card Invoice                       (01/07)
                              approval
                              - card number;
                              - FY;
                              - appropriation/Treasury fund symbol;
                              - organization code;
                              - cost center;
                              - object class;
                              - project code;
                              - program code; and
                              - individual name/office name of cardholder.
AP-2480                       The agency’s single integrated financial management system must       Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 57 (01/07)   09.02.90
                              provide access the following information at time of invoice/payment   Information
                              recorded by card issuing institution
                              - amount;
                              - card number; and
                              - individual name/office of cardholder.
AP-2482                       To support the closeout process, the agency’s single integrated       Closeout Entitlement   Manage Entitlement JFMIP SR-02-02, 48 & 49      09.06.16
                              financial management system must provide a receiving report           Information
                              containing a final indicator, with acceptance acknowledged by a
                              designated agency official including
                              - contract number and all associated delivery order numbers or task
                              order numbers (including modification number, if any); PO number
                              (including modification number, if any); BPA number and all
                              associated BPA call numbers (including modification number, if
                              any);
                              - date of receipt;
                              - date of acceptance; and
                              - final acceptance indicator.
AP-2484.01    AP-2484         To support the closeout process, the agency’s single integrated       Maintain Entitlement   Manage Entitlement JFMIP SR-02-02,49            09.06.17
                              financial management system must access or provide evidence that      Information
                              the contractor’s final invoice has been submitted.




                                                                                                               Page 68
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                                  11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process        Requirement Source Name       Requirement    Secondary Requirement   Accounting
              Requirement No.                                                                                                                   and Date                      Source         Source and Date         Transaction
                                                                                                                                                                              Reference
                                                                                                                                                                              Number
AP-2485                       To support the closeout process, the agency’s single integrated     Closeout Entitlement       Manage Entitlement JFMIP SR-02-02, 49            09.06.19
                              financial management system must provide where excess funds         Information
                              have been identified, provide the document number under which the
                              funds were obligated, the amount of the de-obligation, and the date
                              of the de-obligation.



AP-2487                       To support the closeout process, the agency’s single integrated         Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 49            09.06.20
                              financial management system                                             Information
                              should provide an accounting document number.


AP-2488                       To support the closeout process, the agency’s single integrated         Manage Entitlement     Manage Entitlement JFMIP SR-02-02, 63            09.06.21
                              financial management system
                              should enable electronic contracting, obligation of funds, approvals
                              and signatures, and notification
                              alerts for pending actions.

AP-2489       AP-1678         The system shall allow the receipt and acceptance to be recorded        Maintain Entitlement   Manage Entitlement DoDFMR, Volume 10, Chapter 09.02.60
                              against a previously disbursed Fast Pay invoice. No additional          Information                               10, 100301
                              processing will be initiated under this condition.



AP-2493       AP-1546         The system shall provide automated functionality to record the       Maintain Entitlement      Manage Entitlement FSIO OFFM-N0-0106, req.       09.02.75
                              following information from acceptance documents: Prime               Information                                  PMB-05, JAN 2007
                              Contractor (Vendor Name & Vendor ID); Contract Number
                              (PIIN/SPIIN); CLIN/SLIN, Quantity and Unit Of Measure; Acceptance
                              Point (i.e. Destination or Source); Shipment Number; Ship Date;
                              Asset Identification Number (UID); Ship to code (DoDAAC); Receive
                              Date; Acceptance Date; Receiving Official; and Item Description. All
                              of this data must be maintained within the contract history and
                              associated with each receipt and acceptance event.

AP-2495       AP-0484         The system shall be capable of recording and maintaining quantity       Maintain Entitlement   Manage Entitlement FAR 52.211-16 (04/84)
                              variances by contract line item in order to account for underages and   Information
                              overages of items.
AP-2503       AP-1505         The system shall provide the capability for users to change the         Award Contract or    Award Contract or    DoDFMR, Volume 01, Chapter 09.02.19
                              quantity variance tolerance levels.                                     Acknowledge Order or Acknowledge Order    02, Add. 2 D3a (01/07)
                                                                                                      Issue Modification   or Issue
                                                                                                                           Modification
AP-2505       AP-0484         The system shall provide the capability for inquiry and reporting of    Maintain Entitlement Manage Entitlement   Federal Acquisition Regulation FAR 52.211-   DoDFMR, Volume 01,
                              recorded variances at PIIN, SPIN, CLIN, SLIN and ELIN level.            Information                               (FAR) (04/84); 'OFFM-NO-       16            Chapter 02,
                                                                                                                                                0106, Jan 2006, PMB-05                       Add. 2 D3b (12/98)

AP-2512       AP-0484         The system shall provide the capability for input/selection of the      Award Contract or    Award Contract or FAR Subpart 16 (06/07)
                              contract type (i.e., cost reimbursement, cost-plus fixed-fee, supplies, Acknowledge Order or Acknowledge Order
                              services, construction).                                                Issue Modification   or Issue
                                                                                                                           Modification




                                                                                                                 Page 69
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (5) Manage_Entitlement                                                                                 11/15/2010

Unique ID     Parent          Functional Requirement                                                   DFAS Process Name      BPM Process        Requirement Source Name       Requirement   Secondary Requirement     Accounting
              Requirement No.                                                                                                                    and Date                      Source        Source and Date           Transaction
                                                                                                                                                                               Reference
                                                                                                                                                                               Number
AP-2516       AP-0586         The system shall provide automated functionality to allow an             Finalize Acceptance    Finalize Acceptance FSIO OFFM-N0-0106, req.      14.01.38
                              authorized user to record receipt and acceptance data within the                                                    TLD-04, JAN 2006
                              system at the PIIN/SPIIN/CLIN/SLIN and Shipment level prior to
                              payment..
AP-2518       AP-0586         The system shall provide automated functionality to allow an             Finalize Acceptance    Finalize Acceptance FSIO OFFM-N0-0106, req.      14.01.38
                              authorized user to record receipt and acceptance data within the                                                    TLD-04, JAN 2006
                              system at the PIIN/SPIIN/CLIN/SLIN and Shipment level after
                              payment has been made.
AP-2530       AP-1125         The system must provide the capability to receive and process            Manage Entitlement     Manage Entitlement DoDFMR, Vol 10, Chap                        DFARS 252.232-7003
                              Source receipts and acceptance electronically (e.g. EDI 856                                                        17(2/96)                                    (03/07)
                              transaction sets) at the contract (PIIN/SPIIN), line item (CLIN/SLIN,
                              or ELIN) and shipment level.
AP-2531       AP-1125         The system must provide the capability to receive and process            Process Adjustment     Manage Entitlement FSIO OFFM-NO-0106, req.       09.02.49      DFARS 252.232-7003
                              adjustments (cancellations/corrections) to receipt and acceptance        Against Entitlement                       PMB-01 (01/07)                              (03/07) AP Workshop
                              data at the contract (PIIN/SPIIN), line item (CLIN/SLIN, or ELIN) and
                              shipment level.
AP-2534       AP-1125         The system must provide the capability to receive and process            Manage Entitlement     Manage Entitlement DoDFMR, Vol 10, Chap 17                     DFARS 252.232-7003
                              Destination receipts electronically (e.g. EDI 856 transaction sets) at                                             (02/96)                                     (03/07) AP Workshop
                              the contract (PIIN/SPIIN), line item (CLIN/SLIN, or ELIN) and
                              shipment level.
AP-2535       AP-1125         The system must provide the capability to receive and process            Manage Entitlement     Manage Entitlement DoDFMR, Vol 10, Chap 17                     DFARS 252.232-7003
                              Destination acceptance electronically (e.g. EDI 861 transaction sets)                                              (02/96)                                     (03/07)
                              at the contract (PIIN/SPIIN), line item (CLIN/SLIN, or ELIN) and
                              shipment level.
AP-2536       AP-1125         Based on the receipt of an electronic document (e.g. EDI or XML          Maintain Entitlement   Manage Entitlement DoDFMR, Vol 10, Chap 17                     DFARS 252.232-7003
                              transaction), the system must have the capability to record full         Information                               (02/96)                                     (03/07)
                              acceptance of goods and/or services at the contract (PIIN/SPIIN)
                              and line item (CLIN/SLIN, or ELIN) level.
AP-2537       AP-1125         Based on the receipt of an electronic document (e.g. EDI or XML          Maintain Entitlement   Manage Entitlement DoDFMR, Vol 10, Chap 17                     DFARS 252.232-7003
                              transaction), the system must have the capability to record partial      Information                               (02/96)                                     (03/07) AP Workshop
                              receipt of goods and services at the contract (PIIN/SPIIN) and line
                              item (CLIN/SLIN, or ELIN) level.
AP-2538       AP-1125         Based on the receipt of an electronic document (e.g. EDI or XML          Maintain Entitlement   Manage Entitlement DoDFMR, Vol 10, Chap 17                     DFARS 252.232-7003
                              transaction), the system must have the capability to record partial      Information                               (02/96)                                     (03/07)
                              acceptance of goods and services at the contract (PIIN/SPIIN) and
                              line item (CLIN/SLIN, or ELIN) level.
AP-2554                       The system shall provide the capability to capture and maintain the      Maintain Entitlement   Manage Entitlement DFARS 246.6; DFARS          09.02.74        FSIO OFFM-N0-0106, req.
                              data elements of a Material Inspection and Receiving Report (DD          Information                               Appendix F; JFMIP SR-02-02,                 PMB-04 (01/06)
                              Form 250) as defined in DFARS Appendix F.                                                                          48 & 49



AP-2594       AP-1531         The system shall provide the capability to support the FAR/DFAR   Maintain Entitlement          Perform            DoDFMR, Volume 10,            09.02.60      FAR 13.3 , FAR 13.401
                              clauses for Fast Payments on the obligating document to determine Information                   Acceptance         Chapter 10, 100301 (01/07);                 FAR 13.404 (09/06)
                              whether or not an accelerated payment is to be made.                                            Procedures         OFFM-NO-0106, Jan 2006,
                                                                                                                                                 FME-21 and PMD-01




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            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                                  11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process        Requirement Source Name       Requirement   Secondary Requirement       Accounting
              Requirement No.                                                                                                                  and Date                      Source        Source and Date             Transaction
                                                                                                                                                                             Reference
                                                                                                                                                                             Number
AP-2617.01    AP-2617         The system shall provide the capability to document obligation         Process Adjustment     Verify Funds       DoDFMR Vol 3, Chap 10         100202(B)
                              adjustments related to incentive or award fees, price adjustments,     Against Entitlement    Availability       (12/00)
                              Navy shipbuilding, engineering services, tests, or evaluations by
                              comprehensive written documentation containing a statement that
                              the charges do not require, involve, or result in additional work or
                              changes in scope. This statement shall explain the circumstances,
                              contingencies, or management practices that necessitated the
                              adjustment.
AP-2634       AP-1094         The system shall have the capability to identify when FAR 52.232-30    Maintain Entitlement   Manage Entitlement FAR 52.232-29 (02/02)                       FAR 52.232-30 (10/95)
                              is cited on the contract.                                              Information


AP-2640.03    AP-2640         The system shall provide the capability to update the document line Maintain Entitlement      Manage Entitlement FAR 52.209.3 and 52.209-4
                              items (CLIN, SLIN, or ELIN) upon receipt of First Article approval. Information                                  (09/89)


AP-2640.06    AP-2640         The system shall provide the capability to identify the document line Maintain Entitlement    Manage Entitlement FAR 52.209.3 and 52.209-4
                              item(s) at the CLIN, SLIN, or ELIN levels requiring approval of First Information                                (09/89)
                              Article.
AP-2670       AP-1094         The system shall have the capability of identifying obligation         Maintain Entitlement   Manage Entitlement FAR 52.247-48, July 1999                    OFFM-NO-0106, Jan 2006,
                              documents that cite FAR 52.247-48 (Evidence of Shipment).              Information                                                                           PMD-01
AP-2695                       The system shall have a capability to identify the type of contract    Maintain Entitlement   Manage Entitlement DFARS Subpart 216.1
                              (i.e. cost, cost plus, fixed price, etc.)                              Information

AP-2696                       The system shall have a capability to identify the contract category   Maintain Entitlement   Manage Entitlement DOD 4000.25-5-M, Chapter 3,
                              (i.e. supplies, services, construction, etc.).                         Information                               C.3, Feb. 1999
AP-2697                       The system shall provide the capability to flag obligation documents   Maintain Entitlement   Manage Entitlement FAR 52.232-32, Feb. 2002;                   FAR 52.232-16, Apr. 2003;
                              when both FAR clauses 52.232-32 and FAR.232-16 (Progress               Information                               OFFM-NO-0106, Jan 2006,                     FAR Subpart 32.10
                              Payments) are cited on the same obligation document.                                                             PMD-01


AP-2697.02                    The system shall provide a capability to reject the obligation        Award Contract or    Award Contract or FAR Subpart 32.1004
                              document citing competitive type awards (i.e., cost plus fixed-fee)   Acknowledge Order or Acknowledge Order
                              authorizing performance based payments.                               Issue Modification   or Issue
                                                                                                                         Modification
AP-2699       AP-0319         The system will provide an automatic reconciliation process between Maintain Entitlement   Manage Entitlement JFMIP SR-01-01, 24 (01/07)       16.02.72      'OFFM-NO-0106, Jan
                              agencies as part of the Treasury Offset Program.                      Information                                                                            2006, PMD-36
AP-2711       AP-1095         The system shall provide the capability to identify contract disputes Maintain Entitlement Manage Entitlement FAR 33.202
                              and maintain changes in contract terms due to the contract dispute. Information



AP-2714       AP-1475         The system must provide the capability to capture error messages       Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.       09.01.09
                              and allow corrections to be made.                                      Information                               PMA-10 (01/06)



AP-2726.04    AP-2726         The system shall have the capability to release payment of invoices Maintain Entitlement      Manage Entitlement FSIO OFFM-N0-0106, req.       09.01.23
                              previously on hold upon receipt of modification ratifying name      Information                                  PMA-05 (01/06)
                              change request (Novation Agreement).




                                                                                                                Page 71
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                                   11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process        Requirement Source Name        Requirement   Secondary Requirement       Accounting
              Requirement No.                                                                                                                   and Date                       Source        Source and Date             Transaction
                                                                                                                                                                               Reference
                                                                                                                                                                               Number
AP-2726.05    AP-2726         The system shall provide authorized users access with override          Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.        09.01.23
                              capability to release invoices previously on hold pending receipt of    Information                               PMA-05 (01/06)
                              name change (Novation Agreement) modification.


AP-2736                       The system shall provide automated functionality to create an audit     Maintain Entitlement   Manage Entitlement DoDFMR Vol. 10, App. B,                      OFFM-NO-0106, PMD-37.
                              trail for discounts offered and accepted/rejected.                      Information                                (02/96)
AP-2781                       The system shall provide automated functionality to print reason        Maintain Entitlement   Manage Entitlement FSIO OFFMN0-                   09.04.16      DoDFMR Vol. 10, Chap. 7,
                              codes for lost discounts.                                               Information                                0106, req.                                  070501 (07/02)
                                                                                                                                                 PMC-17 (01/06)
AP-2782       AP-1967         The system shall provide automated functionality to calculate           Finalize Acceptance    Finalize Acceptance DoDFMR Vol. 10, Chap. 7,
                              constructive acceptance if no actual acceptance is provided.                                                       070202 B (07.02)
AP-2797                       The system shall provide automated functionality to capture data        Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, Req         01.02.26      DFARS 204.7108, May
                              elements identified as the standard accounting classification           Information                                SMC-08, (01/07)                             2007; SFIS Checklist,
                              structure IAW the Standard Financial Information Structure (SFIS).                                                                                             Mar. 2007



AP-2798                       The system shall provide automated functionality to receive             Maintain Entitlement   Manage Entitlement DoDFMR, Volume 10, Chapter                   OFFM-NO-0106, Jan 2006,
                              contracts electronically.                                               Information                               17, Sub 170101, B, Feb. 1996                 TLF-01

AP-2799                       The system shall have automated functionality to receive contract       Maintain Entitlement   Manage Entitlement DoDFMR, Volume 10, Chapter                   OFFM-NO-0106, Jan 2006,
                              modifications electronically.                                           Information                               17, Sub 170101, B, Feb. 1996                 TLF-01

AP-2802                       The system shall provide the capability to maintain an SFIS standard    Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, Req         01.05.50
                              accounting classification structure.                                    Information                               SMA-10, (01/07)
AP-2803                       The system shall provide automated functionality to capture and         Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, Req         01.05.51      SFIS Checklist, March
                              maintain Demand Unique Identifier.                                      Information                               SMA-11, 01/07)                               2007


AP-2804                       The system shall identify and maintain Organization Unique              Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, Req         01.05.51      SFIS Checklist, March
                              Identifier (OUID) data elements: 1. Organization Unique Identifier      Information                               SMA-11, 01/07)                               2007
                              2. Agency Disbursing Identifier Code (DSSN) 3. Agency
                              Accounting Identifier Code (Fiscal Station)
AP-2818                       The system shall provide the capability to identify when FAR 52.249-    Maintain Entitlement   Manage Entitlement FAR 52.249-8
                              8 (Termination for Default (Fixed-Price Supply and Service)) is cited   Information
                              on the obligation document.
AP-2820                       The system shall provide the capability to automatically apply and      Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106 (01/06), 08.02.12
                              equitably distribute lump sum decrease modifications (i.e, $250 for     Information                               FMC-11
                              extension of delivery schedule) at the CLIN/SLIN/ELIN on the
                              modification document.
AP-2907                       The system shall have the capability to provide all (100%)              Maintain Entitlement   Manage Entitlement Public Law 105-264; 41 CFR                   DOD Government Charge
                              transportation invoice, payment and payment history data to GSA for     Information                               102-118.25                                   Card Guidebook
                              review and approval..




AP-2908                       The system shall provide automatic capability for complete              Maintain Entitlement   Manage Entitlement GAO Standards for Internal     DOD           MRM #15, DTR 4500.9-R-
                              accounting traceability, to include transaction, standard accounting    Information                               Control in the Federal         Government    Part II, Chap 212 (11/04)
                              classification structure, and each banking transaction assigned to a                                              Government, (11/99); OFFM-     Charge Card
                              specific transaction.                                                                                             NO-0106, Jan 2006, PME-02      Guidebook




                                                                                                                 Page 72
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                                   11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process        Requirement Source Name        Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                   and Date                       Source        Source and Date         Transaction
                                                                                                                                                                               Reference
                                                                                                                                                                               Number
AP-2909                       The system shall provide automatic capability to segregate role-        Manage Entitlement     Manage Entitlement DoD FMR Vol 5, Ch 1, Section                 DoD Government Charge
                              based capabilities and limit access to these functions to authorized                                              010505, Apr. 2005                            Card Guidebook, Nov.
                              users.                                                                                                                                                         2004


AP-2912                       The system shall generate an audit trail of transactions recorded as Maintain Entitlement      Manage Entitlement FSIO OFFM-N0-0106, req.        14.01.01
                              a document moves from its source through all document statuses       Information                                  SME-01, Jan. 2007
                              (e.g., the initial source may be documents that were entered online,
                              system-generated, and interfaced from other systems).

AP-2923                       The Core financial system must provide automated functionality to       Maintain Entitlement   Manage Entitlement BEA 4.1 Busines Rule,                        OFFM--NO-0106, Jan
                              generate contract activity reports.                                     Information                               ENT_Core_System_8                            2006, FMF-03



AP-2931                       The system must validate that duplicate documents are not              Maintain Entitlement    Manage Entitlement FSIO OFFM-N0-0106, req.        14.01.30
                              recorded, e.g., by editing document numbers or storing additional      Information                                SMB-06 (01/07)
                              information that make the document number unique (as in date
                              stamp on a utility bill).
AP-2932       AP-2468.01      To support the contract entitlement process, the core financial        Maintain Entitlement    Manage Entitlement DoDFMR Volume 4, Chapter                     DoDFMR Volume 1,
                              system must provide automated functionality to generate a letter or e- Information                                9, 090202.B                                  Chapter 2, 020207.E
                              mail to the vendor requesting an invoice for goods and services
                              already accepted. This request is to be sent 180 days after final
                              acceptance of goods and services.


AP-2932.01    AP-2932         The system shall provide the capability to record acceptance            Maintain Entitlement   Manage Entitlement DoDFMR Volume 4, Chapter
                              information, regardless if the invoice has been received and            Information                               9, 90202.B
                              recorded.


AP-2932.02    AP-2932         The system shall have the capability to identify acceptance records     Maintain Entitlement   Manage Entitlement DoDFMR Volume 4, Chapter
                              that do not have an associated invoice, and their entry date.           Information                               9, 090202.B



AP-2933                       To support the contract entitlement process, the core financial         Maintain Entitlement   Manage Entitlement DoDFMR Volume 4, Chapter                     DoDFMR Volume 1,
                              system must provide automated functionality to generate a follow-up     Information                               9, 090202.B                                  Chapter 2, 020207.E
                              letter or e-mail to the vendor requesting an invoice for an goods or
                              services already accepted. This request is to be sent 180 days after
                              final acceptance of goods and services.
AP-3360                       To support the Budget Authority process, the core financial system      Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.        08.01.34
                              must provide automated functionality to process revolving fund          Information                               FMC-10 (01/07)
                              contracts, work orders, and projects. Monitor all related advances,
                              prepayments and reimbursements.
AP-3361.02    AP-3361         To support the Funds Control, the system shall provide the capability   Match to Contract or   Manage Entitlement FSIO OFFM-N0-0106, req.        08.03.24
                              to identify the obligation associated to an advance payment.            Obligation Document                       FME-29



AP-3361.03    AP-3361         When recording an advance payment, the system shall obtain the          Match to Contract or   Manage Entitlement FSIO OFFM-N0-0106, req.        08.03.24
                              accounting information from the obligation when not entered on the      Obligation Document                       FME-29
                              advance payment.




                                                                                                                 Page 73
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                                11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process        Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                   and Date                     Source        Source and Date         Transaction
                                                                                                                                                                             Reference
                                                                                                                                                                             Number
AP-3361.04    AP-3361         To support the Funds Control actiity, the system shall provide the      Match to Contract or   Establish Accounts FSIO OFFM-N0-0106, req.      08.03.24
                              capability to automatically record an obligation when no obligation     Obligation Document    Payable            FME-29
                              on record matches an advance payment.
AP-3363                       To support the Funds Control/Funds Availability Editing activity, the   Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      08.04.14
                              core financial system must provide automated functionality to           Information                               FME-08 (01/07)
                              maintain open documents to show the status of commitments,
                              obligations, advances, accruals and disbursements by document
                              (commodity) line item.
AP-3363.01    AP-3363         To support the Funds Control/Funds Availability Editing activity, the   Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      08.04.14
                              system shall maintain status of all spending documents (e.g.            Information                               FME-08, Jan 07
                              commitments, obligations, advances, accruals and disbursements)
                              at the line item level.
AP-3363.02    AP-3363         To support the Funds Control/Funds Availablity Editing activity, the    Maintain Entitlement   Manage Entitlement FSIO OFFM-N0-0106, req.      08.04.14
                              system shall maintain all records referencing a specific fund on the    Information                               FME-08, Jan 07
                              active file (i.e. not archived), until the fund is closed.




AP-3364                       To support the payment process, the agency’s single integrated          Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 40 (01/07)   09.04.78
                              financial management system must provide evidence of                    Information
                              performance indicator if payment was made prior to performance in
                              accordance with the fast or advance payment clause.

AP-3373                       To support the Document Referencing and Modification process,the Maintain Entitlement          Manage Entitlement FSIO OFFM-N0-0106, req.      08.02.24
                              core financial system must provide automated functionality to    Information                                      SMC-05
                              capture document modifications that do not affect the general
                              ledger, such as changes to vendor names, descriptions, etc.

AP-3374                       To support the Document Referencing and Modification process,the Maintain Entitlement          Manage Entitlement FSIO OFFM-N0-0106, req.      08.02.25
                              core financial system must provide automated functionality to        Information                                  SMC-06
                              associate document modifications and cancellations with the original
                              documents so that queries show all related activity.

AP-3375                       To support the Document Referencing and Modification process,the Maintain Entitlement          Manage Entitlement FSIO OFFM-N0-0106, req.      08.02.27
                              core financial system must provide automated functionality to         Information                                 SMC-09
                              capture the latest system processing status on all documents. •
                              Held: The user has decided to save (hold) the document and not
                              allow the system to process it. (Note: This status is distinguished
                              from invoices that are processed and warehoused, then ―held‖ from
                              inclusion in the payment schedule.) • Suspended: The document
                              has failed one or more system validations (edits) and is prevented
                              by the system from processing. The document is automatically
                              stored for later processing. Suspended documents may be
                              automatically processed by the system upon changes to underlying
                              data, such as available funds. • Pending Approval: The document
                              has passed all system validations. The system will not process the
                              document until all approvals required by the agency's workflow
                              configuration have been applied. Not all documents require
                              approvals. • Approved: The document has passed all system
                              validations (edits) and all required approvals have been applied. The
                              document is available for processing. • Processed: All related
                              accounting events have been recorded and system tables have


                                                                                                                 Page 74
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (5) Manage_Entitlement                                                                                  11/15/2010

Unique ID     Parent          Functional Requirement                                                   DFAS Process Name      BPM Process        Requirement Source Name        Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                    and Date                       Source        Source and Date         Transaction
                                                                                                                                                                                Reference
                                                                                                                                                                                Number
AP-3381                       To support the Treasury Information Maintenance process, the core Maintain Entitlement          Manage Entitlement FSIO OFFM-NO-0106, req.        09.05.36
                              financial system must provide automated functionality to define the Information                                    FBA-06
                              GWA Reporter Category for GWA reporter ALCs as • IPAC Only •
                              CA$HLINK II Only • TDO Payments Only • IPAC and CA$HLINK II •
                              IPAC and TDO Payments • TDO Payments and CA$HLINK II, or •
                              IPAC, CA$HLINK II and TDO Payments.

AP-3384                       To support the payment process, the agency’s single integrated           Maintain Entitlement   Manage Entitlement JFMIP SR-02-02, 44             09.04.109
                              financial management system should provide the ability to cross-         Information
                              reference contract numbers and related interagency agreements.

AP-3385                       To support the payment process for Intragovernmental Orders, the         Maintain Entitlement   Manage Entitlement TFM Volume I, Bulletin 2007-
                              core financial system shall provide the automated functionality to       Information                               03, Section III.A.1
                              match the Seller's performance data (i.e. data regarding the delivery
                              of goods and services) and bills to the Acknowledged
                              Intragovernmental Order
AP-3386                       To support the payment process for Intragovernmental Orders, the         Maintain Entitlement   Manage Entitlement TFM Volume I, Bulletin 2007-
                              core financial system shall provide the automated functionality to       Information                               03, Section III, A.2
                              record Seller's performance data (i.e. data regarding the delivery of
                              goods and services) against pending or paid Intergovernmental bills.

AP-3387                       To support the Intragovernmental processes, the Buyer's accounting       Maintain Entitlement   Manage Entitlement TFM Volume I, Bulletin 2007-
                              system shall capture all the detailed transactions associated with the   Information                               03, Section III, B
                              order (e.g. obligations, expenses, payables, and disubrsements) for
                              the life of the order.
AP-3394                       To support the Intragovernmental processes, the system shall             Manage Returned        Manage Entitlement TFM Volume I, Bulletin 2007-
                              provide the capability to "chargeback" (i.e. reject) an                  Invoices                                  03, Section III, F.2
                              Intragovernmental transaction.




                                                                                                                  Page 75
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (5) Manage_Entitlement                                                                                  11/15/2010

Unique ID     Parent          Functional Requirement                                                  DFAS Process Name      BPM Process        Requirement Source Name        Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                   and Date                       Source        Source and Date         Transaction
                                                                                                                                                                               Reference
                                                                                                                                                                               Number
AP-3395                       To support the Intragovernmental processes, the core financial          Maintain Entitlement   Manage Entitlement TFM Volume I, Bulletin 2007-
                              system shall have the capability to capture and maintain the            Information                               03, Section VI A.3
                              following information for an Intragovernmental Order:

                              a. The common agreement number (order number) and the funding
                              source.
                              b. The TAS for both Trading Partners.
                              c. The BETC for both Trading Partners.
                              d. The effective date and duration of the agreement, to include the
                              expiration of the funding source.
                              e. The amount and the method of payment.
                              f. The BPN number for both Trading Partners.
                              g. The method and frequency of performance (revenue and
                              expenses) reporting.
                              h. If applicable, provisions for advance payments and method of
                              liquidating such advance.
                              i. The parties’ right to modify, cancel, or terminate the agreement.
                              j. An alternative Dispute Resolution clause.
                              k. A clause specifying that if the Buyer cancels the order, the Seller
                              is authorized to collect costs incurred prior to cancellation of the
                              order plus any termination costs.
                              l. Accounting/finance office point of contact information, such as,
                              name, location, and telephone number. As well as, Contracting
                              Officer or Contracting Officer’s Technical Representative point of
                              contact information.
AP-3396                       To support the Intragovernmental processes, the core financial         Process Adjustment      Review Funding     TFM Volume I, Bulletin 2007-
                              system shall allow an authorized user to enter adjustments against Against Entitlement         Request            03, Section VII C.1
                              accounting records associated with an Intragovernmental Order.

AP-3398                       To support the Intragovernmental processes, the core financial        Maintain Entitlement     Manage Entitlement TFM Volume I, Bulletin 2007-
                              system shall provide the capability to record a monetary threshold to Information                                 03, Section VII C.2.b
                              be used by the user in determining if a contractual dispute should be
                              pursued. This threshold shall not exceed $100,000

AP-3399                       To support processing of Intragovernmental transactions, the system     Maintain Entitlement   Manage Entitlement DoDFMR Volume 11A,
                              shall have the capability to recognize when a Intragovernmental         Information                               Chapter 2
                              Order is a Project Order, in accordance with DoDFMR Volume 11A,
                              Chapter 2.
AP-3400                       To support processing of Intragovernmental transactions, the system     Maintain Entitlement   Manage Entitlement DoDFMR Volume 11A,
                              shall have the capability to recognize when a Intragovernmental         Information                               Chapter 3
                              Order is a Economy Act Order, in accordance with DoDFMR Volume
                              11A, Chapter 3.
AP-3403                       To support the de-obligation process, the core financial system shall   Process Adjustment     Manage Entitlement DoDFMR Volume 11A,
                              provide functionality to de-obligate unused funds obligated to an       Against Entitlement                       Chapter 3, 030404.B
                              Economy Act Order.




                                                                                                                 Page 76
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                                11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name      BPM Process        Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                  and Date                     Source        Source and Date         Transaction
                                                                                                                                                                            Reference
                                                                                                                                                                            Number
AP-3404                       To support Intragovernmental processing, the system shall provide      Maintain Entitlement   Manage Entitlement DoDFMR Volume 11A,
                              the capability to capture and maintain the following information for   Information                               Chapter 3, 030501
                              an Economy Act Order:
                              A. A description of the supplies or services ordered;
                              B. Delivery requirements;
                              C. A funds citation (either direct or reimbursable);
                              D. A payment provision which may include the citation of the
                              account number associated with a DoD purchase card (acquired
                              under the General Services Administration Smart Pay Program) or
                              the United States of America Card (acquired from the Treasury
                              Department); and
                              E. Acquisition authority as may be appropriate.
AP-3407                       The system shall provide the capability to process payments against    Process Payment        Manage Entitlement DoDFMR volume 11A, Chapter
                              Fixed-Price Project Orders.                                            Request                                   2, 020702


AP-3408                       The system shall the capability to process payments against cost-      Process Payment        Manage Entitlement DoDFMR volume 11A, Chapter
                              Reimbursement Project Orders.                                          Request                                   2, 020703


AP-3410                       The system shall provide the capability to reimburse the performing    Process Payment        Manage Entitlement DoDFMR Volume 11A,
                              activity, costs incurred in the termination of project orders.         Request                                   Chpater 2, 020709


AP-3414                       The system shall ensure that only one supplier is allowed for          Maintain Entitlement   Manage Entitlement DoDI 4000.19, Aug. 9, 1995
                              Intragovernmental Support Agreements (e.g. DD Form 1144).              Information
AP-3415                       The system shall allow multiple receiving offices to be entered and    Maintain Entitlement   Manage Entitlement DoDI 4000.19, Aug. 9, 1995
                              maintained for Intragovernmental Support Agreements (e.g. DD           Information
                              Form 1144)


AP-3417                       The system shall provide the capability to capture clauses (e.g. FAR Maintain Entitlement     Manage Entitlement DoDI 4000.19, Aug. 9, 1995
                              Clauses) on an Intragovernmental Support Agreement (e.g. DD          Information
                              Form 1144).


AP-3420                       The system shall provide the capability to process General Services Process Payment           Manage Entitlement DoDFMR Volume 10, Chapter
                              Administration (GSA) Noninterfund Billings (i.e. GSA 789,           Request                                      10, 100104.B.2
                              Statement, Voucher and Schedule of Withdrawals and Credits)




AP-3421                       The system shall provide the capability to adjust General Services     Process Adjustment     Manage Entitlement DoDFMR Volume 10, Chapter
                              Administration (GSA) Noninterfund Billings (i.e. GSA 789,              Against Entitlement                       10, 100104.B.3
                              Statement, Voucher and Schedule of Withdrawals and Credits) for
                              transportation-type discrepancies or results from a lost or damaged
                              parcel post shipment.
AP-3426                       The system shall provide the capability to identify General Services   Maintain Entitlement   Manage Entitlement DoDFMR Volume 10, Chapter
                              Administration (GSA) Noninterfund Billings that have been paid, but    Information                               10, 100104.E.1
                              receipt has not been verified.




                                                                                                                Page 77
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (5) Manage_Entitlement                                                                                11/15/2010

Unique ID     Parent          Functional Requirement                                                 DFAS Process Name       BPM Process       Requirement Source Name      Requirement   Secondary Requirement   Accounting
              Requirement No.                                                                                                                  and Date                     Source        Source and Date         Transaction
                                                                                                                                                                            Reference
                                                                                                                                                                            Number
AP-3427                       The system shall provide the capability to notify the Receiving    Maintain Entitlement        Manage Entitlement DoDFMR Volume 10, Chapter
                              Activity when a General Services Administration (GSA) Noninterfund Information                                    10, 100104.E.1
                              Billings has been paid, but the receipt has not been verified.



AP-3428                       The system shall provide the capability to process shipping            Process Payment         Manage Entitlement DoDFMR Volume 10, Chapter
                              surcharges for packing, packaging and preservation of material         Request                                    10, 100104.E.2
                              related to a General Services Administration (GSA) Noninterfund
                              Billing. These surcharges are billed seperately and are not included
                              in the standard unit prices.
AP-3429                       The system shall provide the capability to process GSA Motor Pool      Process Payment         Manage Entitlement DoDFMR Volume 10, Chapter
                              payment requests                                                       Request                                    10, 100104.E.4

AP-3432                       The system shall provide the capability to process GSA Federal         Process Payment         Manage Entitlement DoDFMR Volume 10, Chapter
                              Telecommunication Services (FTS) payment requests                      Request                                    10, 100104.E.5

AP-3435                       The system shall provide the capability to record the receipt of an    Maintain Entitlement    Manage Entitlement DoDFMR Volume 10, Chapter
                              invoice / payment request for services provided by the Government      Information                                10, 100105.B.3
                              Printing Office (GPO).

AP-3436                       The system shall provide the capability to identify invoices / payment Maintain Entitlement    Manage Entitlement DoDFMR Volume 10, Chapter
                              requests for services provided by the Government Printing Office       Information                                10, 100105.B.3
                              (GPO) which does not have a certified invoice on record.



AP-3437                       The system shall provide the capability to notify the Ordering Activity Maintain Entitlement   Manage Entitlement DoDFMR Volume 10, Chapter
                              of invoices / payment requests for services provided by the             Information                               10, 100105.B.3
                              Government Printing Office (GPO) which do not have a certified
                              invoice on record, 10 days after the payment request was received.

AP-3438                       The system shall provide the capability to process a credit invoice    Process Payment         Manage Entitlement DoDFMR Volume 10, Chapter
                              against a payment request for services provided by the Government      Request                                    10, 100105.B.5
                              Printing Office (GPO)
AP-3439                       The core financial system shall provide the capability to identify     Maintain Entitlement    Manage Entitlement DoDFMR Volume 13, Chapter
                              Interagency, intra-agency, and interfund transactions separately       Information                                9, 09.03.02.H.6
                              identified in records so they can be properly treated in preparing
                              consolidated reports.




                                                                                                                 Page 78
Manage Entitlement
                  Credit    Release form                                                                                                                                                                                           Returned Invoice
External Non-   Memoranda Contract Obligation                                                                                                                                                           Request for Invoice 1099                                                                                                                                                                     Advice of Payment
                                                                                                                                                                                                                                      (Rejected)                                                                                                                                                                                                                    Manage Buyer or      Foreign Military Sales
DoD User or
                                                                                                                                                                                                                                                                                                                                                                                                                                      Federal Register             Seller Registration   Expenditure Authority Foreign Military Sales
  Non-DoD                                                            Credit Card                                                                                                                                                                                                                                                                                                                                                       Interest Rate               Information (CCR)          Response
   Source                                                              Invoice                                                                                                                                                                                                                                                                                                                                                                                                                                  Expenditure Authority
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Request

                                                                                                                              Finalize Acceptance                                                                                                                                                    Award contract or
                                                                                                                                                                                                                                                Closeout Contract                                                                                                 Monitor Contract or
                                                                                                                              for Other goods and                                                                                                                                                   Acknowledge Order
                                                Certify Government                                                                                                                                                                                  or Order                                                                                                      Order Performance
                                                                                                                                    Services                                                                        Acknowledge                                                                          or Issue
                                                Credit Card Invoice
                                                                                         Acceptance                                                                                  Validate Invoice               Other Goods                                             Awarded                    Modification
                                                                                                                                                                                                                                                                                                                                             Adjustment to
                                                                                          Evidence                                                                                                                  and Services                                            Contract
                                                                                                                                                                                                                                                                                                                                               be Made                                                                                                   Monitor Contract
   Shared
                                                                                                                                                                      Fast Pay                                                                                                                                                                                                                                                                              or Order
                                                                                                                                                                       Invoice
                                                                                                                                                Certified Invoice                                                                                             Contract or Order
                                                                                                                                                                                                                                                                                                               Acknowledged
                                       Certified                                                                                                                                                                                                             Closure Information                                                         Contract Modification                               DoD Initiated
                                                                                                                                                                                                                                                                                                               Intergov. Order
                                      Credit Card                                                                                                                                                                                                                                                                                                                                          Payment Request
                                        Invoice
  Financial                                                                                                                                                     Credit
 Management                                                                                                                                                   Memoranda                                                                                                                          Capture Pro Forma                  Establish Accounts                            Post to General                Maintain Accounts
                                                                                                                          Purchase                                                                                                           Accounts Payable                                         Entries                            Payable                                      Ledger                     Payable Balance
                Accountant                                                                                               Investment                                              Capture Receivable                                             Adjustment
                                                                                                                                                                                 Request Information            Goods and                                                                                                                                      Interest Owed
                                                              Additional Accounts Payable
                                                                                                                                                                                                                 Services
                                                                 Information Request                                                                                                                                                                                      Contract
                                                                                                                                                                                                             Acknowledgement                                                                                                                                                                                                                Notification of
                                                                                                                                                                                                                                                                        Holdback Pro
                                                                                                                                       Certified Invoice Investment                                                                                                     Forma Entries                             Pre Paid Expense                                                                                                          Disbursement
                                                                                                                                            Payment Request                                                                                                                                                          Adjustment                                                                                              Confirmed
                              Paid Disbursement Voucher - Disbursing Information                                                                                                                                                                                                                                                                                                                                             Payment
                              Ready to Pay File [Rejected] -Return Payment Notice
                                             Stop Payment Notice
                Entitlement
                                                                                                                                                                                                                                                                                                                                                Manage Payment
                                                                   Payment Pending?                                                                                                                                                                                                                                 Entitlement                 Confirmation and
                                        Credit Memoranda                                               No                                                                                                                                                                                                           Information                    Follow-up
                                                                                                                                                                                                                                                                                                                      Updates
                                                                                                                                                                                                                                                                                                                                                                                                           Payment Confirmed
                                                                                                                                                                                                                                                                       Manage                                                                                                                   Go To: Maintain Accounts Payable Balance
                                                                                                                                                                                                                                                                       Returned                                                                                                                         Monitor Contract or Order
                                                                                               Yes                                                                                                                                                                     Invoices
                                                                                                                                                  Calculate and
                                                                                                                                                 Manage Offsets                                                                                                                                                                                                                                                             Final Payment
                                        Contract or Order Closure Information                                                                                                                                                                                                                                                                                                                                                for Contract
                                                                                                                 Closeout
                                                                                                                Entitlement
                                                                                                                Information                                                                                                                                                                                                                                                                                                                                   Notification of
                                                                                                                                                                                                                                                                                                                                                                                                                                                                Contract                      Supplier
                                                                                                                                                                                                                                                                                                                                                                                                                                                               Fulfillment                  Information
                                                                                                                                                                                 Request for Action                                          Process
                                            Adjustment to be Made                         Adjustment                                                                                                                                        Adjustment




                                                                                                                                                                                                                                                                        `
                                        Release from Contract Obligation                  to be Made                                                                                                                                         Against                       Approved
                                                                                                                                                                                                                                            Entitlement                   Adjustment
                                                                                                                                                                                                                                                                                                                                                                                                    Obligation
                                                                                                                                                                                                                                                        Adjustment Approved                                                                                                                         Pro Forma
                                                                                                                                                   Generate Contract
                                                                                                                                                                                                                                              Go To: Maintain Accounts Payable Balance                                                                                                                Entry
                                                                                                                                                     Holdback Pro
                                                                                         Contract Holdback                                              Forma
                                                Awarded Contract                                                         Establish                                                                                                                                                                                                           Contract
                                               Contract Modification                        Required?
                                           Acknowledged Intergov. Order                                Yes               Contract                                                                                                                                                                                                            Holdback
                                                                                                                         Holdback                                                                                                                                                                                                            Account



                                                                                                 NO
                                         Acceptance Evidence                                                                                                                                               Maintain
                                                                                                                                                                                                                                                      Entitlement Information
                                                                                                                                                                                                         Entitlement
                                                                                                                                                                                                                                                              Updated
                                                                                                                                                                                                         Information

                                                                                                                                                                                                                                                                                                                                                                                                                      Interest Rate

                                                                                                                                                                                                                                                                       Entitlement
                                                                                                            Modification or                                                                                                                                            Information
                                                         Certified Invoice                                    Change                    Vendor Name or Address Changed                                                                                                   Updates
                                                     Acceptance Evidence
                                                         Fast Pay Invoice
                                                                                                            Requirement              Go To: Develop or Modify Contract or Order                       Entitlement
                                                  Certified Credit Card Invoice                                                                                                                       Information
                                        Certified Invoice Investment Payment Request
                                           Government Initiated Payment Request
                                                         Interfund Billing
                                                        Reimbursable Bill                                                                                                                                                                                                                                                                 Request for
                                                                                                                                                                                                                                                      Process Payment Request
                                                                                                                                                                                                                                                                 +                                                                       Administrative
                                                                                                                                                                            Prevalidation                                                                                                                                                                                                                               Cancel Payment
                                                                                                                                                                                                                                                                                                                                            Offset                                                                                                                         Entitlement
                                                                                                                                                                             Response                                                                                                                                                                                                Cancel Payment                        Request
                                             Additional Accounts                                                                                                                                                                                                                                                                                                                                                                                                           Information
                                             Payable Information                                                                                                                                                                                                                                                                                                 Cancel Payment        Notification                       [Returned]
                                                   Request                   Retrieve                                                                                                                                                                                                                                                                               Request
                                                                            Accounts                                                                                                                                                                                                                                                                                                                             Cancel Payment Response                                                  Process
                                                                                                                                Additional Accounts
                                                                             Payable                                                                                                                                                                                                                                                                         Entitlement Information Received                                                                                            Collections
                                                                                                                                Payable Information                                                                                                                                                                                        Accounts
                                                                           Information                                                                                                                                                                                                                                                                       Go To: Validate Cancel Payment                                                                                               Against
                                                                                                                                                                                                                                            Request for                                                                                   Receivable                Request Information                                                                                                  Entitlement
                                                                                                         Additional Accounts Payable                                                                                                                                      Ready to Pay File
                                                                                                                                                                                                                                              Funds                                                                                        Balance
                                                                                                            Information Retrieved
                                                                                                                                                                                                                                             Validation
                                                                                                       Go To: Evaluate Payable Request
                                                                                                                 Information                                               Manage Execution
                                                                                                                                                  Request for               Fund Account                                       Funds                                Entitlement Information Received
                                                                                                                                                  Prevalidation                   +                                          Validation                        Go To: Validate Ready to Pay File Information
                                                                                                                                                                                                                             Response
                Disbursing      Paid Disbursement                                                                                       Ready to Pay File Rejected
                                                                                Disbursing Information
                Officer              Voucher
                                                                                                                                                                                                                                          Disburse
                                                                                                               Ready to Pay File                                                                                                                                                                                                                                                                                        Collection Information                Request for Additional Supporting
                                                                                                                  [Rejected]                                                                                                                                                                                                                                                                                                                                      Collection Information
                                                                                                                                                                                                                                                                                                                                                                                       Notification of                       Collection to be Made
                                                                           Paid Voucher Prepared                                                     Returned Payment Notice                                                                                                                                                                                                         Rejected Collection
                                                                                                                                                                                                                                          Manage Returned
                                                                                                                                                                                                                                             Payments                                                                                      Reimbursable Bill
                                                                                                                                                                                                                                                                                                      Interfund Billing                                                                                                                                                                                        Additional Supporting
                                                                                                                                                                                                                                                                                                                                                                                                                                                         Collect                                               Collection Information
                                                                                                                                                                                                                            Stop Payment Notification                                                                                                                                                                    Collection
                                                                                                            Returned Payment Notice                                                                                                                            Stop Payment Notification                                                                                                                                 Rejected

                Billing
                Technician
                                                                                                                                                                                                                                                                                                               Generate Interfund                                Prepare
                                                                                                                                                                                                                                                                                                                    Billing                                  Reimbursable Bill
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (6) Process_Payment_Request                                                                               11/15/2010

Unique ID     Parent        Functional Requirement                                                              DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement       Accounting
              Requirement                                                                                       Name                                                              Source      Source and Date             Transaction
              No.                                                                                                                                                                 Reference
                                                                                                                                                                                  Number

AP-0334                     The system shall allow an authorized user to enter a tax withholding rate at        Manage Payee       Manage        'Tax Increase Prevention and
                            the vendor level (eg. CAGE level, TIN level).                                       Status             Entitlement   Reconciliation Act of 2005
AP-0375                     The system shall provide a capability for an authorized user to approve an          Prepare Ready to   Manage        FSIO OFFM-N0-0106, req. PMD-13, 09.04.01      DoD FMR Vol 10, Ch 1,
                            invoice for payment processing.                                                     Pay File           Entitlement   (01/06)                                       Sub 010201 (H), March
                                                                                                                                                                                               2002
AP-0536.02    AP-1375       The system shall provide automated functionality to route manually         Process Payment             Manage        DoDFMR, Volume 01, Chapter 02,    09.03.31
                            scheduled invoices for payment. This includes performing all the necessary Request                     Entitlement   Add. 2 D7j (01/07); OFFM-NO-0106,
                            functions related to that payment; i.e. updating the payment history, the                                            Jan 06, PMD-13
                            general ledger function, funds control function, and electronic approval.

AP-0572                     The system shall provide automated functionality to route manually entered          Process Payment    Manage        DoDFMR, Volume 01, Chapter 02,  09.03.31
                            invoices for electronic approval.                                                   Request            Entitlement   Add. 2 D7j (01/07)
AP-0588                     The system shall be able to rematch (re-entitle) invoices to obligations,           Manage Cash        Manage        FSIO OFFM-N0-0106, req. PMC-08, 09.02.50      OFFM-NO-0106, Jan 2006,
                            receiving reports and acceptance information when they have been                    Management         Entitlement   JAN 2007                                      PMD-12
                            scheduled for payment.
AP-0606                     The system shall establish the default payment method (e.g. EFT) for each           Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-01    09.01.05
                            vendor record.                                                                      Status             Entitlement   (01/06)
AP-0607       AP-1487       The system shall automatically verify vendor data on a daily basis from the         Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-17    09.01.21
                            start of the user identified period up to the payment date.                         Status             Entitlement   (01/06)
AP-0608                     The system shall provide automated functionality to route manually entered          Manage Payee       Manage        JFMIP SR-02-02, 45 (01/07)        09.04.114
                            vendor records to an authorized approving official.                                 Status             Entitlement
AP-0611       AP-1479       The system shall provide a capability for an authorized user to add, modify,        Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-02    09.01.13
                            save, and delete a Notice of Assignment (NOA).                                      Status             Entitlement   (01/06)
AP-0612                     The system shall provide a capability to send an acknowledgment of a                Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-02    09.01.13    FAR 32.803
                            Release of Assignment as an electronic notification to parties designated by        Status             Entitlement   (01/06)
                            the Finance and Accounting Office.
AP-0613                     The system shall require an authorized user to electronically validate and          Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-02    09.01.13    FAR 52.232-23; FAR
                            approve/disapprove the input of Notice of Assignment and Release of                 Status             Entitlement   (01/06)                                       52.232-24
                            Assignment data.
AP-0614                     The system shall require approval on all manually entered vendor records.           Manage Payee       Manage        "DoDFMR,"                         09.02.44
                                                                                                                Status             Entitlement   Volume 01,
                                                                                                                                                 Chapter 02,
                                                                                                                                                 Add. 2 D8e (12/98)
AP-0620       AP-1479       The system shall provide a capability to send an acknowledgment of a NOA            Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-02    09.01.13
                            receipt as an electronic notification to the contracting office and other parties   Status             Entitlement   (01/06)
                            designated by the Finance and Accounting Office.
AP-0622                     The system shall provide automatic functionality to route information to a          Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-02    09.01.13    DoDFMR Vol. 10, Chap. 3,
                            Third Party Payment Certification Official upon receipt of an approved Third        Status             Entitlement   (01/07)                                       030202 (08/07)
                            Party assignment.
AP-0624       AP-1479       The system shall provide an on-line capability for an authorized user to add,       Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-02 09.01.13
                            modify, save, and delete Third Party Payment Data.                                  Status             Entitlement   (01/06)
AP-1093                     The system shall automatically validate invoices from the authoritative             Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMC-06, 09.02.77
                            source for registered vendors (currently CCR) for current vendor information.       Status             Entitlement   (01/07)


AP-1095                     The system shall record vendor status indicators for the following categories       Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-01, 09.01.05
                            to ensure proper payment to the correct party: a) bankruptcy b) notice of tax       Status             Entitlement   (01/06)
                            levy c) notice of assignment d) contract dispute or litigation e) ratification
                            actions f) release of assignment.
AP-1096                     The system shall allow vendors to be added/deleted/suspended from the               Manage Payee       Manage        DoDFMR, Volume 01, Chapter 02,    09.02.44
                            vendor file with proper authorization.                                              Status             Entitlement   Add. 2 D8e (12/98)



                                                                                                                      Page 80
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (6) Process_Payment_Request                                                                                     11/15/2010

Unique ID     Parent        Functional Requirement                                                             DFAS Process           BPM Process    Requirement Source Name and Date Requirement Secondary Requirement         Accounting
              Requirement                                                                                      Name                                                                   Source      Source and Date               Transaction
              No.                                                                                                                                                                     Reference
                                                                                                                                                                                      Number

AP-1128                     The system must provide the capability to allow a warehoused payment to            Manage Cash            Manage         FSIO OFFM-N0-0106, req. SMC-09     08.02.27
                            be modified, cancelled, and/or put on hold.                                        Management             Entitlement
AP-1192                     The system shall provide the capability to re-entitle payment requests that        Process Payment        Manage         FSIO OFFM-N0-0106, req. SMC-09     09.02.41
                            were modified, cancelled, and/or put on hold.                                      Request                Entitlement
AP-1212                     The system shall have the capability to reject ancillary system transactions       Manage Payee           Manage         DoDFMR, Volume 1, Chapter 2,       09.02.31
                            which do not have a valid vendor identified.                                       Status                 Entitlement    Add. 2 D8g, (01/07)
AP-1212.01    AP-1212       The system shall have automated functionality to notify authorized users of        Manage Payee           Manage         DoDFMR, Volume 1, Chapter 02,      09.02.31
                            CCR transaction rejects.                                                           Status                 Entitlement    Add. 2 D8g (01/07)
AP-1212.02    AP-1212       The system shall have an override capability for processing CCR                    Manage Payee           Manage         ―DoDFMR,‖ Volume 01, Chapter 02,   09.02.31
                            transaction rejects.                                                               Status                 Entitlement    Add. 2 D8g (01/07)
AP-1250                     The system shall match an Invoice (PIIN, SPIIN, CLIN, SLIN) to an obligation       Match to Contract or   Manage         FSIO OFFM-N0-0106, req. PMC-08,    09.02.50
                            document.                                                                          Obligation             Entitlement    JAN 2007
                                                                                                               Document
AP-1253                     The system shall provide automated functionality to match a                        Match to Contract or   Verify Funds   FSIO OFFM-N0-0106, req. PMD-42; 09.02.51      MRM #15, DTR 4500.9-R-
                            POWERTRACK invoice against an established obligation, IAW procedures               Obligation             Availability   DFAS 7900.4G, (01/07); PMC-08                 Part II, Chap 212, (11/04)
                            in the Defense Transportation Regulation (DTR), Chapter 212.                       Document

AP-1313.01    AP-1313       The system shall have the capability to identify when Assignment of Claims         Manage Payee           Manage         FAR Subpart 42.803;                           FAR Subpart 42.804
                            is activated (Notice of Assignment).                                               Status                 Entitlement
AP-1313.02    AP-1313       The system shall provide the capability to identify the date of deactivation for   Manage Payee           Manage         FAR Subpart 42.803                            FAR Subpart 42.804
                            an Assignment of Claims (Release of Assignment).                                   Status                 Entitlement
AP-1313.03    AP-1313       "The system shall provide the capability to track and record the following         Manage Payee           Manage         FAR Subpart 42.803                            FAR Subpart 42.804
                            data elements for Notice of Assignments (NOA):                                     Status                 Entitlement
                             - PIIN/SPIIN (Contract Number)
                             - CAGE/DUNS number
                             - Company Name
                             - Assignee Payee Name
                             - Assignee Payee address
                             - Receipt date of NOA
                             - Effective date of NOA"

AP-1313.04    AP-1313       The system shall have the capability to track and record the input of Release Manage Payee                Manage         FAR Subpart 42.803                            FAR Subpart 42.804
                            of Assignments (ROA): These are the following data elements:                  Status                      Entitlement
                            CAGE/DUNS Number .PIIN/SPIIN (Contract Number) .Company Name
                            .Payee Name (Assignee) .Payee Address (Assignee), Receipt Date
                            (Receipt of ROA) .Release Date of ROA

AP-1313.05    AP-1313       The system shall have the capability to prevent dual assignment of claims for Manage Payee                Manage         DoDFMR Vol 10, Ch 3, Subpara                  FAR Subpart 32.8; 22
                            the same contract document number (Notice of Assignment) and generate         Status                      Entitlement    030114 (02/96)                                Comp Gen 520 (1942).
                            an alert to an authorized user. (Ref. 030114 DoDFMR Vol 10, Ch3).

AP-1313.06    AP-1313       In event there are dual assignment of claims (NOA) for the same contract ,         Manage Payee           Manage         DoDFMR Vol 10, Ch3, Subpara                   FAR Subpart 32.8; 22
                            the system shall validate the first assignment of claims has been                  Status                 Entitlement    030114 (02/96)                                Comp Gen 520 (1942)
                            released/ended before allowing activation of the second claim.


AP-1313.07    AP-1313       The system shall provide the capability to prevent the assignment of claims        Manage Payee           Manage         DoDFMR Vol 10, Ch3, Subpara                   FAR Subpart 32.8; 22
                            (NOA) prior to the effective of its associated contract document number.           Status                 Entitlement    030114 (02/96)                                Comp Gen 520 (1942)




                                                                                                                      Page 81
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (6) Process_Payment_Request                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                                          DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement    Accounting
              Requirement                                                                                   Name                                                              Source      Source and Date          Transaction
              No.                                                                                                                                                             Reference
                                                                                                                                                                              Number

AP-1313.08    AP-1313       The system shall have the capability to recognize the minimum dollar           Manage Payee        Manage        DoDFMR Vol 10, Ch3, Subpara                  FAR Subpart 32.8; 31
                            amount ($1000 threshold) for activation of assignment of claims against        Status              Entitlement   030101 and 03010108                          U.S.C. 3727(01/05); 41
                            various types of contracts (e.g., open-end, call-type, or indefinite delivery-                                                                                U.S.C. 15
                            type contracts, basic ordering agreements, and unilateral purchase orders) .

AP-1313.09    AP-1313       The system shall have the capability to validate the minimum dollar amount Manage Payee            Manage        DoDFMR Vol 10, Ch3, Subpara                  FAR Subpart 32.8; 31
                            for Assignment of claims using the following criteria: CAGE/DUNS Number Status                     Entitlement   030101 and 0301010 (02/96)                   U.S.C. 3727 (01/05)
                            .PIIN/SPIIN (Contract Number) .Company Name .Assignee Payee Name
                            .Assignee Payee Address .Receipt Date of NOA .Effective Date of NOA
                            .Vendor Status Code .Assignment of Claims Dollar Amount

AP-1313.10    AP-1313.01    The system shall automatically identify assignees who are not registered in     Manage Payee       Manage        FAR Subpart 4.11
                            CCR/CEFT upon receipt of Notice of Assignment requests.                         Status             Entitlement


AP-1313.11    AP-1313       The system shall have the capability to track and record Assignees who are      Manage Payee       Manage        FAR Subpart 4.11
                            not registered in CCR/CEFT. These are the following data elements:              Status             Entitlement
                            .CAGE/DUNS Number .PIIN/SPIIN (Contract Number) .Company Name
                            .Assignee Payee Name .Assignee Payee Address .Receipt Date of NOA
                            .Effective Date of NOA .Vendor Status Code

AP-1330       AP-1644       The system shall provide automated functionality to prepare a voucher for       Prepare Ready to   Manage        FSIO OFFM-N0-0106, req. PME-06, 09.05.15
                            deposit with the assigned standard accounting classification structure and      Pay File           Entitlement   (01/07)
                            1099 information for Federal Tax Withheld.


AP-1335                     The system shall provide automated functionality for an authorized user to      Prepare Ready to   Manage        DoD FMR Vol 10, Ch 1, , (03/02) Sub 010201
                            electronically certify a Voucher.                                               Pay File           Entitlement                                   (H)
AP-1341                     The system shall provide the capability to suspend payments with a Record       Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-01, 09.01.05
                            Status Code of Deleted, Expired, or Suspended.                                  Status             Entitlement   (01/07)
AP-1342                     The system shall provide the capability to notify authorized users when a       Manage Payee       Manage        FSIO OFFM-N0-0106, req. SMB-    14.01.56   FSIO OFFM-NO-0106, req
                            payment is prevented due to validation failure against the vendor file. (i.e.   Status             Entitlement   15(01/06)                                  PMC-23(01/06
                            Vendor Status Code expiration, Banking data)
AP-1373                     The system shall schedule payments in the currency billed unless the payee      Prepare Ready to   Manage        JFMIP SR-01-01, 25                16.02.78   I TFM Part 4-2065.30
                            is located in a restricted country, or in an excess or near-excess currency     Pay File           Entitlement
                            country.
AP-1373.01    AP-1373       The system shall be able to identify restricted countries.                      Prepare Ready to   Manage        JFMIP SR-01-01, 25                16.02.78   I TFM Part 4-2065.30
                                                                                                            Pay File           Entitlement
AP-1373.02    AP-1373       The system shall be able to identify excess or near excess currency             Prepare Ready to   Manage        JFMIP SR-01-01, 25                16.02.78   I TFM Part 4-2065.30
                            countries.                                                                      Pay File           Entitlement

AP-1388       AP-1479       The system shall provide the capability to make payments to a Third Party Manage Payee             Manage        FSIO OFFM-N0-0106, req. PMA-02    09.01.13
                            Alternate Payee to comply with the following: a) Notices of Assignment b) Status                   Entitlement   (01/06)
                            Court orders c) Internal Revenue Service Liens d) Levies e) Debts owed
                            to other Federal departments and agencies




                                                                                                                  Page 82
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                               (6) Process_Payment_Request                                                                        11/15/2010

Unique ID     Parent        Functional Requirement                                                          DFAS Process    BPM Process   Requirement Source Name and Date Requirement Secondary Requirement   Accounting
              Requirement                                                                                   Name                                                           Source      Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number

AP-1474.01                  To support the Payee Information Maintenance process, the Core financial Manage Payee           Manage        FSIO OFFM-N0-0106, req. PMA-01, 09.01.05
                            system must provide automated functionality to capture the following vendor Status              Entitlement   Jan 2007
                            information: 1) Vendor ID number (agency-assigned) 2) Vendor name
                            (Legal) 3) Vendor name (DBA) 4) Vendor name (Division) 5) Vendor
                            Address 6) Business Type (support CCR published business rules for
                            business type; federal government, state government, state business, etc.)
                            7) US or Non-US, Product service codes, SIC code 8) NAICS code 9)
                            Credit card vendor indicator 10) DUNS number 11) DUNS+4 number for
                            each instance of banking information for CCR vendors 12) Prompt pay
                            indicator and type - or payment terms     13) IRS 1099 indicator 14) IRS W-
                            2 indicator 15) CCR registration indicator (required, exempt)     16) CCR
                            registration status (active or expired) 17) Comment field, Active/Inactive
                            indicator 18) Debarment indicator      19) Debarment start and end dates
                            20) GFRS and FACTS I trading partner codes for Federal vendors 21)
                            ALC (for Federal vendors) 22) Disbursing Office Symbol (for Federal
AP-1474.02                  vendors)      23) Default payment method, e.g., 2) CCR registration status Manage Payee
                            1) CCR registration indicator (required/exempt);check, EFT 24) Alternate                        Manage        FSIO OFFM-N0-0106, req. PMA-     09.01.05
                            (active or expired); 3) Comment field, Active/Inactive indicator; 4)        Status              Entitlement   01(01/06)
                            Department indicator, Debarment start/end dates; 5) GFRS and FACTS I
                            trading partner codes for federal vendors; 6) ALC (for federal vendors); 7)
                            Disbursing Office Symbol (for Federal vendors); 8) Default payment
                            method, e.g. check EFT; 9) Alternate payment methods; 10) TIN; 11)
                            Foreign address indicator; 12) Four remittance addresses for check
                            payments (including street address city state zip code and country); 13)
                            Contact name telephone number and e-mail address for each remittance
                            address; 14) Four instances of EFT banking information (including account
                            number account type (e.g. checking savings) and RTN); 15) Four instances
                            of EFT bank name and address; 15) Contact name telephone number and e-
                            mail address for each instance of EFT banking information accommodating
                            contact types defined as mandatory in CCR business rules.
AP-1475                     To support the Payee Information Maintenance process, the Core financial        Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-10   09.01.09
                            system must provide automated functionality to validate for duplicate TIN       Status          Entitlement   (01/06)
                            when adding or updating vendor records. Notify the agency when duplicate
                            TINs are identified. Allow the error message to be overridden.

AP-1476                     To support the Payee Information Maintenance process, the Core financial        Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-12   09.01.10
                            system must provide automated functionality to maintain a history of            Status          Entitlement   (01/07)
                            changes made to vendor information. Capture name of data item changed,
                            before and after values, entry date and time and ID of user who made the
                            change.
AP-1477                     To support the Payee Information Maintenance process, the Core financial        Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-14   09.01.11
                            system must provide automated functionality to deactivate vendors on            Status          Entitlement   (01/06)
                            demand or based on agency-specified length of time with no activity.

AP-1478                     To support the Payee Information Maintenance process, the Core financial        Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-04   09.01.12
                            system must provide automated functionality to import CCR data. Update          Status          Entitlement   (01/06)
                            vendor data for relevant changes contained in the CCR’s daily extract files.
                            Support the data definitions (e.g. data types; field lengths) used in CCR for
                            fields that are common to the CCR and the Core vendor file.




                                                                                                                  Page 83
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (6) Process_Payment_Request                                                                           11/15/2010

Unique ID     Parent        Functional Requirement                                                            DFAS Process    BPM Process   Requirement Source Name and Date Requirement Secondary Requirement   Accounting
              Requirement                                                                                     Name                                                           Source      Source and Date         Transaction
              No.                                                                                                                                                            Reference
                                                                                                                                                                             Number

AP-1479                     To support the Payee Information Maintenance process, the Core financial Manage Payee             Manage        FSIO OFFM-N0-0106, req. PMA-02    09.01.13
                            system must provide automated functionality to capture third-party payee   Status                 Entitlement   (01/06)
                            information associated a primary vendor including: Payee name; Payee point
                            of contact; Payee telephone number ; Payee email address; Remittance
                            address or banking information (account number, account type, RTN).

AP-1480                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-08    09.01.14
                            system must provide automated functionality to associate multiple DUNS            Status          Entitlement   (01/06)
                            plus 4 numbers to a single DUNS number.
AP-1481                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-09    09.01.15
                            system must provide automated functionality to associate one DUNS+4 with          Status          Entitlement   (01/06)
                            each instance of a vendor’s CCR banking information.

AP-1482                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-07    09.01.16
                            system must provide automated functionality to associate multiple DUNS            Status          Entitlement   (01/06)
                            numbers with a single TIN.
AP-1483                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-11    09.01.17
                            system must provide automated functionality to query vendor file.                 Status          Entitlement   (01/07)
                            Parameters include: • Vendor number; Vendor legal name; Vendor DBA
                            Name; Vendor Division; Vendor TIN; DUNS number; IRS 1099 indicator;
                            Result is a display of all vendor data for the specified vendor. Output options
                            include an Excel formatted data file.
AP-1484                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-13    09.01.18
                            system must provide automated functionality to query vendor history.              Status          Entitlement   (01/07)
                            Parameters include vendor number, change date range. Results include
                            date and time of change, ID of user who made the change, item name,
                            before and after data values.
AP-1485                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-15    09.01.19
                            system must provide automated functionality to prevent the deactivation of        Status          Entitlement   (01/06)
                            vendors that have unliquidated obligations or unpaid invoices in the system.

AP-1487                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Award Contract FSIO OFFM-N0-0106, req. PMA-17   09.01.21
                            system must provide automated functionality to prevent new obligation and         Status          or Acknowledge (01/06)
                            payment to vendors with expired CCR registrations.                                                Order or Issue
                                                                                                                              Modification

AP-1487.03    AP-1487       The system shall suspend payments to vendors with expired CCR                     Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-17    09.01.21
                            registrations.                                                                    Status          Entitlement   (01/07)

AP-1487.04    AP-1487       The system shall suspend payments to vendors that are not registered in           Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-17    09.01.21
                            CCR.                                                                              Status          Entitlement   (01/07)

AP-1487.07    AP-1487       The system shall automatically release payments that have been suspended          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-17    09.01.21
                            because of the expiration of the vendor's CCR registration, once vendor's         Status          Entitlement   (01/07)
                            CCR registration has been reactivated.
AP-1488                     To support the Payee Information Maintenance process, the Core financial          Manage Payee    Manage        FSIO OFFM-N0-0106, req. PMA-03    09.01.22
                            system must provide automated functionality to associate vendor and               Status          Entitlement   (01/06)
                            customer records that represent the same entity.




                                                                                                                    Page 84
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (6) Process_Payment_Request                                                                                  11/15/2010

Unique ID     Parent        Functional Requirement                                                           DFAS Process        BPM Process    Requirement Source Name and Date Requirement Secondary Requirement       Accounting
              Requirement                                                                                    Name                                                                Source      Source and Date             Transaction
              No.                                                                                                                                                                Reference
                                                                                                                                                                                 Number

AP-1489                     To support the Payee Information Maintenance process, the Core financial         Manage Payee        Manage         FSIO OFFM-N0-0106, req. PMA-05    09.01.23
                            system must provide automated functionality to identify updated CCR              Status              Entitlement    (01/06)
                            company names (legal, DBA or division) that are different than vendor
                            names on obligations. Generate an exception report to notify agencies of
                            contracts that require modification. Result is a list of selected vendor
                            numbers, details of the CCR company name change, related obligation
                            document numbers and associated vendor names.

AP-1490                     To support the Payee Information Maintenance process, the Core financial         Manage Payee        Manage         FSIO OFFM-N0-0106, req. PMA-06    09.01.24
                            system must provide automated functionality to prevent the agency from           Status              Entitlement    (01/07)
                            manually updating CCR vendor data for vendors required to register in the
                            CCR.
AP-1493                     To support the Invoicing process the Core financial system must provide          Manage Cash         Manage         FSIO OFFM-N0-0106, req. PMC-16    09.02.01
                            automated functionality to warehouse approved invoices for future                Management          Entitlement    (01/06)
                            scheduling.


AP-1512                     The system must allow transactions to be entered directly for those events       Process Payment     Manage         "DoDFMR,"Volume 01, Chapter 02,   09.02.30
                            that will result in payment but are not part of the normal commitment,           Request             Entitlement    Add. 2 D5a
                            obligation, and matching process. (For example, travel advances.) Such
                            transactions shall not be made without adequate internal controls, such as
                            specific prior approval or preexisting conditions (approved travel orders, for
                            example).
AP-1519                     The system must allow new vendors to be added to the vendor file if there is     Manage Payee        Manage         "DoDFMR,"Volume 01, Chapter 02,   09.02.44     OFFM-N0-01016, PMA-01,
                            proper authorization.                                                            Status              Entitlement    Add. 2 D8e, (01/07)                            Jan 2007
AP-1526                     To support the Invoicing process the Core financial system must provide          Process Payment     Manage         FSIO OFFM-N0-0106, req. PMC-14    09.02.53
                            automated functionality to define recurring payments in the system and           Request             Entitlement    (01/07)
                            schedule items (e.g. contracts, leases, etc.) for payment on an interval
                            determined by the agency (i.e., weekly, bi-weekly, monthly, quarterly or other
                            specified number of days). Capture the actual payment dates on the
                            individual payment records.
AP-1526.01    AP-1526       The system shall provide automated capability to process recurring               Process Payment     Manage         DoD FMR Volume 10, Chap 12      10 U.S.C.   Specific authoritative
                            payments such as commercial utility, cable, and telephone bills according to     Request             Entitlement    (07/02)                         2465 and 44 sources outlined in the
                            the cash management, PPA and tax reporting rules.                                                                                                   CFR 151     DoD Miscellaneous
                                                                                                                                                                                            Guidebook templates
                                                                                                                                                                                            (working draft as of July
                                                                                                                                                                                            30, 2007)
AP-1530                     To support the Disbursing process, the Core financial system must provide        Match to Contract or Manage        FSIO OFFM-N0-0106, req. PMD-14, 09.02.59
                            automated functionality to generate a payment if the receiver information        Obligation           Entitlement   JAN 2007
                            matches the obligation, under related 2-way matching option.                     Document

AP-1538                     The system must establish the other disbursement information so that the         Process Payment     Manage         DoDFMR, Volume 01, Chapter 02,    09.02.67     OFFM-No-0106, Jan 2006,
                            transactions can be included in the scheduling for disbursements.                Request             Entitlement    Add. 2 D5b                                     PMD-44


AP-1539                     The system must maintain a vendor file that includes data to support the      Manage Payee           Manage         DoDFMR, Volume 01, Chapter 02,    09.02.68     FSIO OFFM-N0-0106, req.
                            accounts payable process.                                                     Status                 Entitlement    Add. 2 D8a (12/98)                             PMA-01
AP-1542                     The system must accommodate more than one vendor address.                     Manage Payee           Manage         DoDFMR, Volume 01, Chapter 02,    09.02.71
                                                                                                          Status                 Entitlement    Add. 2 D8d (12/98)
AP-1543                     The system must permit users to define criteria for deleting vendors from the Manage Payee           Manage         DoDFMR, Volume 01, Chapter 02,    09.02.72     OFFM-No-0106, Jan 2006,
                            vendor file.                                                                  Status                 Entitlement    Add. 2 D8f (12/98)                             PMA-14 and PMA-15



                                                                                                                    Page 85
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                               (6) Process_Payment_Request                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                                         DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement       Accounting
              Requirement                                                                                  Name                                                              Source      Source and Date             Transaction
              No.                                                                                                                                                            Reference
                                                                                                                                                                             Number

AP-1548                     To support the Invoicing process the Core financial system must provide      Manage Payee         Manage        FSIO OFFM-N0-0106, req. PMC-06    09.02.77
                            automated functionality to validate invoices from registered CCR vendors for Status               Entitlement   (01/07)
                            the following CCR vendor information:
                            • Active status; Vendor name on invoice or referenced obligation same as
                            CCR company name (legal, DBA or division); Banking information on invoice
                            or referenced obligation same as banking information on vendor file.

AP-1549                     To support the Invoicing process the Core financial system must provide        Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMC-07    09.02.78
                            automated functionality to, at the time of preliminary payment scheduling,     Status             Entitlement   (01/07)
                            validate payments to registered CCR vendors for the following CCR vendor
                            information:
                            • Active status; Vendor name same as CCR company name (legal, DBA or
                            division) on vendor file; Banking information same as banking information on
                            vendor file. Hold payments that fail these validations from inclusion in the
                            final payment schedules.
AP-1557                     To support the Disbursing process, the Core financial system must provide      Manage Standard    Manage        FSIO OFFM-N0-0106, req. PMD-06    09.02.86
                            automated functionality to define dates (e.g., weekends, Federal holidays)     Cutoff Dates       Entitlement
                            for which payments cannot be scheduled. Prevent payment scheduling that
                            falls on agency-excluded dates.
AP-1558                     To support the Invoicing process the Core financial system must provide        Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMC-23    09.02.87
                            automated functionality to import vendor updates from the CCR system and       Status             Entitlement   (01/06)
                            release previously suspended invoices and payment vouchers for the
                            following:
                            •     Vendor status change from expired to active
                            •     Vendor name on document or referenced obligation now the same as
                            CCR company name (legal, DBA, or division)
                            •     Banking information on document or referenced obligation now the
                            same as banking information on vendor file.
                            Calculate payment due dates for released invoices and re-calculate payment
                            due dates for released payment vouchers.
AP-1568                     The system must generate a report listing any payments scheduled on a          Manage Cash        Manage        DoDFMR, Volume 01, Chapter 02,    09.03.13   OFFM-No-0106, Jan 2006,
                            particular day.                                                                Management         Entitlement   Add. 2 D10h (01/07)                          PMD-12
AP-1569                     The system must be capable of, for payments for services of a continuing       Process Payment    Manage        I TFM Part 4-2025.30 (01/07)      09.03.14   OFFM-No-0106, Jan 2006,
                            nature such as rents, janitorial services, etc., which are performed under     Request            Entitlement                                                PMC-14, PMC-15
                            agency-vendor agreements providing for payments of definite amounts at
                            fixed periodic intervals, making payments of definite amounts at fixed
                            periodic intervals, making payments without submission of invoices, or bills
                            by the vendor.
AP-1569.01    AP-1569       The system shall provide automated capability to process recurring             Process Payment    Manage        10 USC 2401a, 10 USC 2684a, 10 10 U.S.C.     Specific authoritative
                            payments for rents and services performed under agency-vendor                  Request            Entitlement   USC 2874, 10 USC 2811, FAR 7.4, 2874         sources outlined in the
                            agreements. This includes lease or rental payments made according to                                            DFARS 207.04, DoDFMR Vol 10,                 DoD Miscellaneous
                            terms and conditions of the lease agreement, and supported by the                                               Chap 5 (02/96); OFFM-No-0106, Jan            Guidebook templates
                            authoritative sources identified in the DoD Miscellaneous Payment                                               2006, PMC-14 and PMC-15                      (working draft as of July
                            Guidebook.                                                                                                                                                   30, 2007)
AP-1576                     The system must provide for automated approval of payment schedules.           Prepare Ready to   Manage        DoDFMR, Volume 01, Chapter 02,    09.03.23
                                                                                                           Pay File           Entitlement   Add. 2 D7b
AP-1577                     The system must include for each payment all relevant identification           Prepare Ready to   Manage        "DoDFMR,"Volume 01, Chapter 02,   09.03.24
                            information, such as:                                                          Pay File           Entitlement   Add. 2 D7c, (01/07)
                            - order number.
                            - invoice number.
                            - disallowance (reason for and amount of).
                            - interest penalty amount.

                                                                                                                 Page 86
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (6) Process_Payment_Request                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                                             DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement   Accounting
              Requirement                                                                                      Name                                                              Source      Source and Date         Transaction
              No.                                                                                                                                                                Reference
                                                                                                                                                                                 Number

AP-1578                     The system must automatically calculate totals by appropriation symbol for         Prepare Ready to   Manage        DoDFMR, Volume 01, Chapter 02,   09.03.25
                            inclusion on the payment schedule.                                                 Pay File           Entitlement   Add. 2 D7d
AP-1579                     The system must allow the system, through user-defined criteria, to establish      Manage Standard    Manage        DoDFMR, Volume 01, Chapter 02,   09.03.26
                            the date to be used for warehousing payments or have the system default to         Cutoff Dates       Entitlement   Add. 2 D7e
                            the system date.
AP-1580                     The system must allow changes to payment schedules by authorized                   Manage Standard    Manage        DoDFMR, Volume 01, Chapter 02,   09.03.27
                            personnel.                                                                         Cutoff Dates       Entitlement   Add. 2 D7f



AP-1584                     The system must allow a payment to be removed from the automated                   Manage Cash        Manage        DoDFMR, Volume 01, Chapter 02,   09.03.31
                            scheduling stream and to be manually scheduled. The system must then               Management         Entitlement   Add. 2 D7j
                            perform all the other necessary functions related to that payment, such as
                            updating the payment history, the general ledger function and a funds control
                            function.
AP-1588                     To support the Disbursing process, the Core financial system must provide          Prepare Ready to   Manage        FSIO OFFM-N0-0106, req. PMD-13   09.04.01
                            automated functionality to identify payments to be disbursed in a particular       Pay File           Entitlement
                            payment cycle based on their due date. Provide for on-line review and
                            certification by an authorized certifying officer, including the holding of
                            individual payments from inclusion in the payment schedule.

AP-1594                     To support the Disbursing process, the Core financial system must provide          Process Payment    Manage        FSIO OFFM-N0-0106, req. PMD-44   09.04.09
                            automated functionality to record payment transactions from other systems,         Request            Entitlement
                            such as payroll and travel. Identify whether or not disbursement has already
                            been made, and record the U.S. SGL prescribed general ledger entries.
                            Schedule those disbursements not already made for payment through the
                            Core financial system.
AP-1598                     To support the Invoicing process the Core financial system must provide            Process Payment    Manage        FSIO OFFM-N0-0106, req. PMC-17, 09.04.16
                            automated functionality to define reason codes and related descriptions for        Request            Entitlement   (01/07)
                            invoice processing errors in the following categories:
                            • Advantageous discount lost
                            • Interest paid, and
                            • Improper payment made. For example, DL01, Discount Lost because
                            invoice misplaced.
AP-1606                     To support the Disbursing process, the Core financial system must provide          Prepare Ready to   Manage        FSIO OFFM-N0-0106, req. PMD-34   09.04.26
                            automated functionality to generate one bulk check payment file regardless         Pay File           Entitlement
                            of payee type (employee or vendor).
AP-1608                     To support the Disbursing process, the Core financial system must provide          Prepare Ready to   Manage        FSIO OFFM-N0-0106, req. PMD-27   09.04.28
                            automated functionality to generate CTX payment files that meet the                Pay File           Entitlement
                            following specifications:
                            • Reflect balanced transactions (sum of all remittance records equals the
                            transaction total); Include a valid settlement date (next business day or less);
                            Accommodate credit memos.
AP-1612                     To support the Disbursing process, the Core financial system must provide          Prepare Ready to   Manage        FSIO OFFM-N0-0106, req. PMD-12   09.04.32
                            automated functionality to maintain a sequential numbering system for              Pay File           Entitlement
                            scheduling payments to be made by the disbursing office. Define different
                            schedule number ranges for different payment types, such as travel
                            schedules, transportation schedules, payroll schedules, vendor schedules,
                            etc. Generate appropriate and unique schedule numbers for the payments
                            scheduled for disbursement.




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            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (6) Process_Payment_Request                                                                                 11/15/2010

Unique ID     Parent        Functional Requirement                                                           DFAS Process        BPM Process     Requirement Source Name and Date Requirement Secondary Requirement      Accounting
              Requirement                                                                                    Name                                                                 Source      Source and Date            Transaction
              No.                                                                                                                                                                 Reference
                                                                                                                                                                                  Number

AP-1614                     To support the Disbursing process, the Core financial system must provide        Prepare Ready to    Manage          FSIO OFFM-N0-0106, req. PMD-31     09.04.35
                            automated functionality to capture the TAFS associated with each payment         Pay File            Entitlement
                            in ECS, SPS and Bulk Vendor/Miscellaneous payment files.

AP-1616                     To support the Disbursing process, the Core financial system must provide        Prepare Ready to    Manage          FSIO OFFM-N0-0106, req. PMD-19     09.04.38
                            automated functionality to distribute the payment of a single invoice to         Pay File            Entitlement
                            multiple bank accounts.
AP-1617                     To support the Disbursing process, the Core financial system must provide        Prepare Ready to    Manage          FSIO OFFM-N0-0106, req. PMD-18     09.04.39
                            automated functionality to query preliminary payment schedule data. Identify     Pay File            Entitlement     (01/07)
                            a sample of invoices for certification based on agency-defined sampling
                            criteria and the payment due date. Result is a list of invoice document
                            numbers with drill down to invoice details, including data required on a
                            proper vendor invoice per 5 CFR 1315.
AP-1624                     To support the Disbursing process, the Core financial system must provide        Manage Cash         Manage          FSIO OFFM-N0-0106, req. PMD-11     09.04.45
                            automated functionality to select and process warehoused invoices for            Management          Entitlement
                            manual payment.
AP-1631                     To support the Disbursing process, the Core financial system must provide        Match to Contract or Verify Funds   DFAS BB, FSIO OFFM-N0-0106,        09.04.52
                            automated functionality to, for payments that reference obligations in           Obligation           Availability   req. PMD-56, JAN 2007
                            cancelled funds, the system must bring forward accounting and non-financial      Document
                            information from the original obligation document to an invoice in the current
                            year.
AP-1636                     The system must provide on-line access to vendor activity by vendor name,     Manage Payee           Manage          DoDFMR, Volume 1, Chapter 2, Add   09.05.05
                            vendor short name, and vendor number.                                         Status                 Entitlement     D9, A (01/07)
AP-1653                     The system must verify extensions and computations.                           Value Payment          Manage          "DoDFMR,"Volume 01, Chapter 02,    09.05.26
                                                                                                          Request                Entitlement     Add. 2 D2b, (01/07)
AP-1653.01    AP-1653       The system shall verify invoice extensions (unit price x qty) and computation Value Payment          Manage          "DoDFMR,"Volume 01, Chapter 02,    09.05.26
                            (billed items equal total) on vendor submitted invoices.                      Request                Entitlement     Add. 2 D2b, (01/07)
AP-1659                     To support the Payment Follow-Up process, the Core financial system must Manage Cash                 Manage          FSIO OFFM-N0-PME-05 (01/07)        09.05.32   DoDFMR Vol. 1, Chap. 2,
                            provide automated functionality to generate a report of payment vouchers      Management             Entitlement                                                   Add 2, 7.l (12/98)
                            past their due date, as of current system date. List the selected payment
                            vouchers with the following information: Payment voucher number;
                            Referenced obligation number; Vendor invoice number; Vendor number and
                            name; Invoice date; Invoice amount; Invoice due date; Number of days late.
                            Sort options include number of days late and vendor number.

AP-1659.01    AP-1659       The system shall provide automated functionality to generate a daily report      Manage Cash         Manage          FSIO OFFM-N0-PME-05 (01/07)        09.05.32   DoDFMR Vol. 1, Chap. 2,
                            of past due vouchers paid by disbursing as of current system date.               Management          Entitlement                                                   Add 2, 7.l (12/98)


AP-1659.02    AP-1659       The system shall provide automated functionality to list payment vouchers by Manage Cash             Manage          FSIO OFFM-N0-PME-05 (01/07)        09.05.32   DoDFMR Vol. 1, Chap. 2,
                            Payment voucher number; Referenced obligation number; Vendor invoice         Management              Entitlement                                                   Add 2, 7.l (12/98)
                            number; Vendor number and name; Invoice date; Invoice amount; Interest
                            amount paid; Invoice due date; Number of days late.

AP-1659.03    AP-1659       The system shall provide automated functionality to sort voucher paid report     Manage Cash         Manage          FSIO OFFM-N0-PME-05 (01/07)        09.05.32   DoDFMR Vol. 1, Chap. 2,
                            by number of days late and vendor number.                                        Management          Entitlement                                                   Add 2, 7.l (12/98)
AP-1672       AP-1649       The system must generate a cash requirement projection report indicating         Manage Cash         Manage          DoDFMR, Volume 01, Chapter 02,     09.06.08
                            the dollar amount of disbursements due to be made on a particular day.           Management          Entitlement     Add. 2 D10g (01/07)




                                                                                                                    Page 88
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                               (6) Process_Payment_Request                                                                                  11/15/2010

Unique ID     Parent        Functional Requirement                                                         DFAS Process           BPM Process   Requirement Source Name and Date Requirement Secondary Requirement         Accounting
              Requirement                                                                                  Name                                                                  Source      Source and Date               Transaction
              No.                                                                                                                                                                Reference
                                                                                                                                                                                 Number

AP-1673       AP-1649       The system must generate a vendor listing by vendor name and number.        Manage Payee              Manage        DoDFMR, Volume 01, Chapter 02,      09.06.11
                                                                                                        Status                    Entitlement   Add. 2 D10f (01/07)
AP-1674       AP-1649       The system must generate a report listing the payments to be scheduled on Manage Cash                 Manage        DoDFMR, Volume 01, Chapter 02,      09.06.12
                            a particular day.                                                           Management                Entitlement   Add. 2 D10h (01/07)
AP-1742                     The system will track suspended payables and provide the ability to produce Manage Payee              Manage        FSIO OFFM-N0-0106, req. PMC-23      09.02.87
                            notification of availability for release.                                   Status                    Entitlement   (01/06)
AP-1765                     The system shall schedule payments falling due on weekends, federal         Manage Standard           Manage        FSIO OFFM-N0-0106, req. PMD-06      09.02.86
                            holidays or agency excluded dates for the following business day.           Cutoff Dates              Entitlement


AP-1765.01    AP-1765       The system shall be able to identify weekends (Saturday and Sunday).           Manage Standard        Manage        FSIO OFFM-N0-0106, req. PMD-06      09.02.86
                                                                                                           Cutoff Dates           Entitlement


AP-1765.02    AP-1765       The system shall provide the ability to schedule and authorize payments.       Prepare Ready to       Manage        FSIO OFFM-N0-0106, req. PMD-06, 09.02.86       OFFM-N0-0106, req. PMD-
                                                                                                           Pay File               Entitlement   Jan 2007                                       12, PMD-13, Jan 2007


AP-1780                     The system shall provide the capability to recognize specified vendor          Prepare Ready to       Manage        FAR 52.232-25 (10/03)
                            payment methods (i.e. cash, check, or EFT methods of payment), based on        Pay File               Entitlement
                            order terms and conditions.
AP-1782                     The system shall provide capability to calculate payment amount in U.S.        Value Payment          Manage        FSIO OFFM-N0-0106, req. PMD-57      09.04.53
                            Currency, regardless of the currency specified, based on applicable            Request                Entitlement   (01/06)
                            exchange rate.
AP-1856                     The system shall have the capability to match each CLIN/SLIN on an invoice     Match to Contract or   Manage        FSIO OFFM-N0-0106, req. PMC-08      09.02.50
                            to the proper LOA on the contract.                                             Obligation             Entitlement   (01/07)
                                                                                                           Document
AP-1869                     To support the Accounts Payable matching process, the system must              Match to Contract or   Manage        DoD FMR. Vol. 1, Ch. 2, Add. 2, 4              FSIO OFFM-N0-0106, req,
                            provide, either internally or through interface with other systems, a matching Obligation             Entitlement   (b) (12/98)                                    PMC-08 (01/06)
                            capability by document including matching criteria for noncommodity orders Document
                            such as subscriptions, memberships, and training."

AP-1916                     The system will provide the ability to include for each payment all relevant   Prepare Ready to       Manage        DoDFMR,"                            09.03.24
                            identification information. (e.g., order number, payment request number,       Pay File               Entitlement   Volume 01,
                            disallowance, and interest penalty amount.)                                                                         Chapter 02,
                                                                                                                                                Add. 2 D7c, (01/07)
AP-2024       AP-1128       The system must be able to indicate when the planned scheduled payment         Manage Cash            Manage        FSIO OFFM-N0-0106, req. SMC-09      08.02.27
                            date has been missed, requiring rescheduling.                                  Management             Entitlement
AP-2047                     The system will provide the ability to only allow modification of the vendor   Manage Payee           Manage        DFAS Blue Book, Jan 2007, FSIO      09.01.05
                            information with the proper authorization.                                     Status                 Entitlement   OFFM-N0-0106, req. PMA-01
                                                                                                                                                (01/06)
AP-2050                     The system will provide the ability to allow new vendors to be added to the    Manage Payee           Manage        "DoDFMR,"                           09.02.44
                            vendor file, given proper authorization.                                       Status                 Entitlement   Volume 01,
                                                                                                                                                Chapter 02,
                                                                                                                                                Add. 2 D8e (12/98)
AP-2051                     The system will provide the ability to permit users to define criteria for     Manage Payee           Manage        "DoDFMR,"Volume 01, Chapter 02,     09.02.72
                            deleting vendors from the vendor file.                                         Status                 Entitlement   Add. 2 D8f (12/98)
AP-2097                     The system shall provide automated functionality to produce an Inactive        Manage Payee           Manage        FSIO OFFM-N0-0106, req. PMA-01,     09.01.05   Best Practice, as used by
                            Vendor (IV) report. (This report is a weekly listing of vendors moved from     Status                 Entitlement   (01/07)                                        AMF Bowling Worldwide,
                            the master vendor file.)                                                                                                                                           Inc.




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            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (6) Process_Payment_Request                                                                                11/15/2010

Unique ID     Parent        Functional Requirement                                                              DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement       Accounting
              Requirement                                                                                       Name                                                              Source      Source and Date             Transaction
              No.                                                                                                                                                                 Reference
                                                                                                                                                                                  Number

AP-2099                     The system shall provide automated functionality to produce a monthly               Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-01, 09.01.05     Best Practice, as used by
                            report of all vendors added or changed in the master vendor file.                   Status             Entitlement   (01/07)                                      AMF Bowling Worldwide,
                                                                                                                                                                                              Inc.
AP-2101                     The system shall provide automated functionality to produce a vendor report Manage Payee               Manage        FSIO OFFM-N0-0106, req. PMA-01, 09.04.17     Best Practice, as used by
                            allowing Taxpayer ID (TIN) as the search object.                            Status                     Entitlement   (01/07)                                      AMF Bowling Worldwide,
                                                                                                                                                                                              Inc.
AP-2122                     The system shall prevent duplicate vendor payee records (e.g., One DUNS             Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-    09.01.05
                            to One CAGE).                                                                       Status             Entitlement   01(01/06)


AP-2417                     To support the payment process, the agency’s single integrated financial            Prepare Ready to   Manage        JFMIP SR-02-02,35               09.04.57
                            management system access the following information related to an EFT                Pay File           Entitlement
                            payment
                            - contract number and all associated delivery order numbers or task order
                            numbers (including modification number, if any); PO number (including
                            modification number, if any); BPA number and all associated BPA call
                            numbers (including modification number, if any); name and remittance
                            address;
                            - signature, title, and telephone number of the contractor official authorized to
                            provide EFT information;
                            - name, address, and nine-digit routing and transit number (RTN) of the
                            contractor’s financial agent;
                            - contractor’s account number and type of account (checking, savings, or
                            lockbox);
                            - the Fedwire Transfer System telegraphic abbreviation of the contractor’s
                            financial agent; and
                            - the name, address, telegraphic abbreviation, and nine-digit RTN of the
                            financial institution
                            receiving the wire transfer payment if the contractor’s financial agent is not
                            connected directly to the Fedwire Transfer System online.
AP-2445                     To support the payment process, the agency’s single integrated financial            Process Payment    Manage        JFMIP SR-02-02, 40              09.04.85
                            management system must provide the ability to make payment without an               Request            Entitlement
                            invoice based on the contract schedule of payment.




                                                                                                                      Page 90
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (6) Process_Payment_Request                                                                                 11/15/2010

Unique ID     Parent        Functional Requirement                                                             DFAS Process           BPM Process   Requirement Source Name and Date Requirement Secondary Requirement      Accounting
              Requirement                                                                                      Name                                                                  Source      Source and Date            Transaction
              No.                                                                                                                                                                    Reference
                                                                                                                                                                                     Number

AP-2457.01    AP-2457       To support the disbursement process, the agency’s single integrated                Prepare Ready to       Manage        JFMIP SR-02-02, 41              09.04.97
                            financial management system must include the following information in the          Pay File               Entitlement
                            ready-to pay file for intragovernmental payment and collection (IPAC)
                            transactions
                            - ALC contact;
                            - contact telephone number;
                            - contact email address;
                            - originating ALC;
                            - customer ALC;
                            - amount;
                            - obligating document number;
                            - PO number;
                            - invoice number;
                            - pay flag;
                            - quantity;
                            - unit price;
                            - unit of issue;
                            - sender Treasury account symbol (e.g., appropriation); and
                            - receiver department code.
AP-2465                     To support the payment process, the agency’s single integrated financial           Manage Payee           Manage        JFMIP SR-02-02, 44, (01/07)     09.04.105
                            management system should capture vendor information required when                  Status                 Entitlement
                            registering with the CCR and track activity by CCR identifier (will become
                            mandatory upon issuance of government wide implementing standard
                            requirements).
AP-2473                     To support the payment process, the agency’s single integrated financial           Manage Payee           Manage        JFMIP SR-02-02, 45              09.04.113
                            management system should allow contracting staff to determine whether a            Status                 Entitlement
                            contractor is a first-time contractor or abuser of fast pay (so that contracting
                            can determine whether or not to include a fast pay clause).

AP-2475                     To support the payment process, the agency’s single integrated financial           Match To Contract      Manage        JFMIP SR-02-02, 45              09.04.115
                            management system should provide the ability to compare the electronic                                    Entitlement
                            invoice data elements (contract/order number, description of items or
                            services, quantity, and price) to the contract data and advise of ―match‖ or
                            ―no match.‖
AP-2477                     To support the payment process, the agency’s single integrated financial           Match To Contract      Manage        JFMIP SR-02-02, 45              09.04.117
                            management system should record or recognize if invoiced quantities                                       Entitlement
                            exceed, match or are less than contract quantities, and keep track of
                            quantities yet to be invoiced/received.
AP-2599       AP-1754       The system must recognize when CCR registration has expired for                    Manage Payee           Manage        FSIO OFFM-N0-0106, req. PMA-01 09.01.05      'OFFM-NO-0106, Jan
                            vendor/contractor submitted invoices and payment requests.                         Status                 Entitlement   (01/06)                                      2006, PMA-04
AP-2607       AP-1530       The system shall be able to recognize contract terms of a 2-way match              Match to Contract or   Manage        FSIO OFFM-N0-0106, req. PMD-14, 09.02.59
                            between the Receiving Report and obligation.                                       Obligation             Entitlement   JAN 2007
                                                                                                               Document
AP-2608       AP-1530       The system shall be able to entitle a payment based on receipt of a                Match to Contract or   Manage        FSIO OFFM-N0-0106, req. PMD-14, 09.02.59
                            Receiving Report when the contract terms specify a 2-way match between             Obligation             Entitlement   JAN 2007
                            Receiving Report and obligation.                                                   Document
AP-2661       AP-1094       The system shall provide automated functionality to prohibit making                Manage Payee           Manage        FAR 52.232.24 (01/96)                        Assignment of Claims Act
                            payments to Third Party Payee when FAR clause 52.232-24 is cited in the            Status                 Entitlement                                                of 1940; 31 U.S.C. 3727,
                            contract award.                                                                                                                                                      41 U.S.C. 15




                                                                                                                      Page 91
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (6) Process_Payment_Request                                                                            11/15/2010

Unique ID     Parent        Functional Requirement                                                            DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement     Accounting
              Requirement                                                                                     Name                                                              Source      Source and Date           Transaction
              No.                                                                                                                                                               Reference
                                                                                                                                                                                Number

AP-2694                     The system shall provide the capability to make payment by EFT                    Prepare Ready to   Manage        FAR 52.232-33 (d), Oct. 2003                 OFFM-NO-0106, Jan 2006,
                            (i.e.Fedwire Transfer System, ACH), check, or some other mutually                 Pay File           Entitlement                                                PMD-20 and PMD-21
                            agreeable method of payment according to the terms and conditions of the
                            contract. (Ref. 52.232-33 (d))
AP-2704       AP-1294       The system shall provide automated functionality to display each offset taken     Prepare Ready to   Manage        FSIO OFFM-N0-0106, req. PMD-53   09.04.42
                            and a unique reference number on payment voucher.                                 Pay File           Entitlement   (01/06)
AP-2709       AP-1095       The system shall provide the capability to record vendor status indicators at     Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-01   09.01.05
                            TIN level for the following: a) bankruptcy b) notice of tax levy c) notice of     Status             Entitlement   (01/06)
                            assignment d) release of assignment.
AP-2710       AP-1095       The system shall provide the capability to process notice of assignment and       Manage Payee       Manage        FAR 32.803-A
                            release of assignment at the CAGE and contract level.                             Status             Entitlement


AP-2712       AP-1342       The system shall prevent payments due to validation failure against the           Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMC-07   09.02.78
                            vendor file (i.e., Vendor Status Code Expiration, Banking Data).                  Status             Entitlement   (01/06)
AP-2713       AP-1474.02    The system shall provide the capability to include the correct addendum           Manage Payee       Manage        FAR 52.232-33                                OFFM-NO-0106, Jan 2006,
                            information based on banking information (ABA number).                            Status             Entitlement                                                PMA-01


AP-2715       AP-1479       The system shall capture third party payee information to include: TIN as         Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-02   09.01.13
                            well as DUNS and CAGE.                                                            Status             Entitlement   (01/06)
AP-2716       AP-1519       The system shall provide the capability to allow new vendors to be added to       Manage Payee       Manage        FAR Subpart 4.1102 (07/06)                   OFFM-NO-0106, Jan 2006,
                            the vendor file if there is proper authorization and the vendor is not required   Status             Entitlement                                                PMA-01
                            to be registered in CCR IAW FAR Subpart 4.1102.

AP-2717       AP-1558       The system shall provide the capability to receive a systemic daily feed of       Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-     09.01.12
                            vendor file updates.                                                              Status             Entitlement   04(01/06)

AP-2725       AP-0606       The system shall allow an authorized user to modify the method of payment. Manage Payee              Manage        FAR 32.1103                                  OFFM-No-0106, Jan 2006,
                                                                                                       Status                    Entitlement                                                PMA-01

AP-2726       AP-1489       The system shall generate an exception report to notify agencies of changes       Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-05   09.01.23
                            in DUNS/CAGE number of the vendor, new and old legal name of vendor,              Status             Entitlement   (01/06)
                            new and old company name, date of change, and related obligation
                            document numbers associated to the vendor.
AP-2726.01    AP-2726       The system shall be able to display the following data elements on the            Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-05   09.01.23
                            report:                                                                           Status             Entitlement   (01/07)
                            . DUNS/CAGE Number of the Vendor
                            - New and Old Legal Name of Vendor
                            - New and Old Company Name
                            - Date of Change
                            - Vendor Status Code

AP-2726.02    AP-2726       The system shall have the capability to generate the report (e.g., Name           Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-05   09.01.23
                            Changing Report), daily.                                                          Status             Entitlement   (01/06)


AP-2726.03    AP-2726       The system shall have the capability to automatically place invoices on hold      Manage Payee       Manage        FSIO OFFM-N0-0106, req. PMA-05   09.01.23
                            when vendor status code displays a name change (Novation Agreement)               Status             Entitlement   (01/06)
                            warning identifier.
AP-2727                     The system shall make payments via Electronic Funds Transfer (EFT) when           Prepare Ready to   Manage        FAR 52.232-33                                OFFM-No-0106, Jan 2006,
                            FAR 52.232-33 is present in the contract.                                         Pay File           Entitlement                                                PMA-01


                                                                                                                    Page 92
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                               (6) Process_Payment_Request                                                                                     11/15/2010

Unique ID     Parent        Functional Requirement                                                           DFAS Process        BPM Process    Requirement Source Name and Date Requirement Secondary Requirement             Accounting
              Requirement                                                                                    Name                                                                Source      Source and Date                   Transaction
              No.                                                                                                                                                                Reference
                                                                                                                                                                                 Number

AP-2728                     The system shall provide the capability to make payments with American           Prepare Ready to    Manage         FAR 52.232-34; May 1999
                            Banking Association (ABA) numbers other than Automated Clearing House            Pay File            Entitlement
                            (ACH), such as Fedwire, Society for Worldwide Interbank Financial
                            Telecommunications (SWIFT). (FAR 52.232-34)

AP-2800                     The system shall automatically validate all lines of accounting against the      Match to Contract or Manage        FSIO OFFM-N0-0106, Req SMA-05, 01.01.12
                            appropriation master table. These are the data elements for validation:          Obligation           Entitlement   (01/07)
                            1.Department Code 2.Transfer Department Code (if applicable) 3.Period            Document
                            of Availability Beginning 4.Main Account 5.Sub-Class 6.Sub-Account

AP-2815                     The system shall provide the capability to automatically make tax payments       Process Payment     Manage         'DoD FMR Volume 10, Chapter 6.,                   FAR Subpart 29
                            on fuel purchases.                                                               Request             Entitlement    060201, Feb. 1996
AP-2822                     The system shall provide the capability to allow payments to be made by          Prepare Ready to    Manage         U.S. Code, 31 U.S.C. 3332(f); FAR    U.S. Code,   Debt Collection
                            other payment methods, when the payee is a foreign government,                   Pay File            Entitlement    Subpart 32.1103                      31 U.S.C.    Improvement Act of 1996.
                            government entity/individual receiving a single payment from DoD during a                                                                                3332(f)
                            12-month span.
AP-2823                     The system shall provide the capability to receive and process                   Process Payment     Manage         DoDFMR Vol. 10, Chap.17 (02/96)
                            miscellaneous payments in an electronic format (e.g., EDI, XML) unless           Request             Entitlement
                            otherwise excluded.
AP-2824                     The system shall provide automated functionality to make Apprehension            Process Payment     Manage         10 U.S.C. 956; 10 U.S.C. 7214        10 U.S.C.   Apprehension and return of
                            Rewards payments.                                                                Request             Entitlement                                         956; 10     U.S. Military prisoners,
                                                                                                                                                                                     U.S.C. 7214 deserters, and absent
                                                                                                                                                                                                 without leave members
AP-2826                     The system shall provide automated functionality to make Apprehension            Process Payment     Manage         10 U.S.C. 956; 10U.S.C. 7214
                            Reimbursements & Confinement Costs payments.                                     Request             Entitlement
AP-2828                     The system shall provide automated functionality to make Attorney Fees           Process Payment     Manage         5 U.S.C. 504 and 28 U.S.C. 2412                   Equal Access to Justice
                            (other than EEOC) payments.                                                      Request             Entitlement    (01/06)                                           Act

AP-2830                     The system shall provide automated functionality to make Awards Made to          Process Payment     Manage         Public Law 98-369; 31 U.S.C. 3551-                Competition in Contracting
                            Bid Protesters payments as directed by regulatory guidance.                      Request             Entitlement    3556 (01/87); DoD Miscellaneous                   Act of 1984; Procurement
                                                                                                                                                Guidebook, B-7                                    Protest System

AP-2832                     The system shall provide automated functionality to make Civilian Clothing       Process Payment     Manage         10 USC 1593; 5USC 7903 (01/06)
                            Allowance payments to government employees who are required by law or            Request             Entitlement
                            regulation to wear a prescribed uniform in the performance of official duties.

AP-2832.01    AP-2832       The system shall provide automated functionality to make Civilian Clothing       Process Payment     Manage         10 USC 1593; 5USC 7903 (01/06)
                            Allowance payments to contractors who are required by law or regulation to       Request             Entitlement
                            wear a prescribed uniform in the performance of official duties.

AP-2832.02    AP-2832       The system shall provide automated functionality to make intergovernmental       Process Payment     Manage         10 USC 1593; 5USC 7903
                            Civilian Clothing Allowance payments to employees who are required by law        Request             Entitlement
                            or regulation to wear a prescribed uniform in the performance of official
                            duties.
AP-2832.04    AP-2832       The system shall provide automated functionality to compute payments for         Process Payment     Manage         10 USC 1593; 5USC 7903 (01/06)
                            protective clothing and equipment required for the protection of contractor      Request             Entitlement
                            personnel in the performance of their assigned tasks.




                                                                                                                    Page 93
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (6) Process_Payment_Request                                                                               11/15/2010

Unique ID     Parent        Functional Requirement                                                        DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement           Accounting
              Requirement                                                                                 Name                                                              Source      Source and Date                 Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number

AP-2832.05    AP-2832       The system shall provide automated functionality to compute                   Process Payment    Manage        10 USC 1593; 5USC 7903
                            intergovernmental payments for protective clothing and equipment required     Request            Entitlement
                            for the protection of personnel in the performance of their assigned tasks.

AP-2834                     The system shall provide automated functionality to make EEOC Judgments       Process Payment    Manage        5 CFR 1201 (01/01)                           Merit Systems Protection
                            and Settlements (Paid to an Attorney).                                        Request            Entitlement                                                Board
AP-2836.02    AP-2836       The system shall provide automated functionality to make Fees, Licenses       Process Payment    Manage        DoD FMR Volume 10, Chapter 12
                            and Permit payments directly to vendors (e.g., hunting and fishing licenses   Request            Entitlement
                            for game wardens).
AP-2836.03    AP-2836       The system shall provide automated functionality to make Fees, Licenses       Process Payment    Manage        DoD FMR Volume 10, Chapter 12
                            and Permit payments other federal entities (e.g., EPA).                       Request            Entitlement
AP-2838                     The system shall provide automated functionality to make Gift (purchase of    Process Payment    Manage        22 USC Section 2694 (01/06)                  Limitation on purchase of
                            an official gift, to include speaking fees) payments.                         Request            Entitlement                                                gifts for foreign individuals

AP-2840                     The system shall provide the capability to make Hospital Accreditation        Process Payment    Manage        The Joint Commission              The Joint  Joint Accreditation of
                            payments.                                                                     Request            Entitlement                                     Commission Hospitals (each state has
                                                                                                                                                                                        requirements); DoD Misc
                                                                                                                                                                                        Pay Guidebook; DoD FMR
                                                                                                                                                                                        Vol. 10, Ch 12, Subpara
                                                                                                                                                                                        120225
AP-2843                     The system shall provide automated functionality to make Legal Claims         Process Payment    Manage        DoDFMR Vol 10, Chap. 8 (02/96)    080102 F   28 USC 1346(b), 2671-
                            payments.                                                                     Request            Entitlement                                                2680; 10 U.S.C. 2734; 31
                                                                                                                                                                                        USC 3721(b); 10 USC
                                                                                                                                                                                        2733; 32 USC 715; 10
                                                                                                                                                                                        USC 2734(a) and 2734(b)
AP-2845                     The system shall provide the capability to make Medical Services (Provided    Process Payment    Manage        DoD FMR Vol 10, Ch 12 (07/02)     120207     DoD 6010.8-R; 10 U.S.C.
                            by Civilian Non-Federal Sources) payments.                                    Request            Entitlement                                                1071-1085
AP-2845.02    AP-2845       The system shall provide automated functionality to make reimbursement        Process Payment    Manage        DoD 6010.8-R; 10 U.S.C. 1071-1085 DoD FMR
                            payments for Medical Services (Provided by Civilian Non-Federal Sources)      Request            Entitlement                                     Vol 10, Ch
                            to foreign students.                                                                                                                             12
AP-2847                     The system shall provide automated functionality to make payment for all      Process Payment    Manage        10 U.S.C. 2491-2495(b) (01/06)    DoDI       Uniform funding and mgmt
                            other generic miscellaneous payments, i.e. BRAC payments to commercial        Request            Entitlement                                     1015.10    of morale, welfare, and
                            vendors, training and educational expenses, Purchase and Transportation of                                                                                  recreation programs;
                            Special Items, Veterinary Services (for Contingency and/or Emergency                                                                                        Programs for Military
                            Conditions), and MWR expenses.                                                                                                                              Morale, Welfare and
                                                                                                                                                                                        Recreation
AP-2906                     The system shall provide the capability to validate the TIN for miscellaneous Manage Payee       Manage        FAR 4.203                                    OFFM-NO-0106, Jan 2006,
                            payments when the vendor is not registered in the CCR.                        Status             Entitlement                                                PMA-01


AP-2910                     The system shall provide automated functionality to route invoices and to     Process Payment    Manage        JFMIP SR-02-02, 45 (01/07)       09.04.114
                            notify appropriate user of pending action required.                           Request            Entitlement
AP-2911                     The system shall provide automated functionality to route electronically      Prepare Ready to   Manage        JFMIP SR-02-02, 45 (01/07)       09.04.114
                            received invoices for approval.                                               Pay File           Entitlement


AP-3369.03    AP-3369       To support the progress payment process, the system shall deduct from the Value Payment          Manage        FAR 52.232-16
                            invoice payment amount, the amount of the unliquidated progress payments, Request                Entitlement
                            or the amount invoiced times the liquidation rate, whichever is less.




                                                                                                                Page 94
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (6) Process_Payment_Request                                                                          11/15/2010

Unique ID     Parent        Functional Requirement                                                       DFAS Process       BPM Process   Requirement Source Name and Date Requirement Secondary Requirement   Accounting
              Requirement                                                                                Name                                                              Source      Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number

AP-3424                     The system shall provide the capability to verify funds availability for General Manage Funds   Manage        DoDFMR Volume 10, Chapter 10,
                            Services Administration (GSA) Noninterfund Billings prior to payment.            Validation     Entitlement   100104.E.1

AP-3440                     To support the Disbursing process, the core finanacial system shall include Prepare Ready to    Manage        DoDFMR Volume 5
                            Intragovernmental payments on the Ready to Pay file, with the data elements Pay File            Entitlement
                            required to transfer the funds. The data elements will be based on the
                            method used for the transfer (e.g. IPAC, interfund, etc.)




                                                                                                                 Page 95
Process Payment Request

External Non-
                                                                                                                                                                                                                                                                                           Foreign Military Sales
DoD User or                                                                                                                                                                          Manage Buyer or
                                                                                                                                                                                                                                                                                           Expenditure Authority    Foreign Military Sales
  Non-DoD                                                                                                                                                                           Seller Registration
                                        Credit Card                                                                                                                                                                                                                                             Response            Expenditure Authority
   Source                                                                                                                                                                           Information (CCR)
                                          Invoice                                                                                                                                                                                                                                                                         Request

                                                                                                                                                                                                                                                Goods and Services
                                                                                                                    Finalize Acceptance
                                                                       Validate                                                                             Monitor Contract or                                                                  Acknowledgement
                                                                                                                    for Other goods and
                                                                       Invoice                                                                              Order Performance                                          Develop or Modify                                   Acknowledge Other
                  Certify Government                                                                                      Services
                                                                                                Certified                                                                                                              Contract or Order                                   Goods and Services
                  Credit Card Invoice
   Shared                                         Certified                                     Invoice
                                                 Credit Card                                                                                                                                         Supplier
                                                   Invoice                          Fast Pay                                                                                                       Information
                                                                                     Invoice                               Acceptance                             DoD Initiated
                                                                                                                            Evidence                            Payment Request

  Financial      Entitlement
 Management


                                                                                                                                                                                                                                                                      Manage
                                                Certified Invoice                                                                                                                                                                                                     Standard
                                            Acceptance Evidence                                                                                                                                                                                                      Cutoff Dates
                                                Fast Pay Invoice
                                                                                                                                                   Modification or
                                         Certified Credit Card Invoice
                                                                                                                                                     Change
                               Certified Invoice Investment Payment Request                                                Accounts                Requirement                              Invoice Information                                                                        Cutoff Dates
                                  Government Initiated Payment Request                                                    Receivable                                                                                                          Cash                   Manage Cash
                                                                                                                                                                                              with Net Amount
                                                Interfund Billing                                                          Balance                                                                                                         Management                Management
                                                                                                                                                                                                    Due
                                               Reimbursable Bill                       Match to                                                                                                                                             Required  YES
                                                                       Value                                  Manage                                                                                                Manage Funds
                                                                                      Contract or                                           Calculate Entitlement                                                                                                                                        Prepare Ready
                                                                     Payment                                  Payee                                                                                                   Validation
                                                                                      Obligation                                                      +                                                                                                                                                    to Pay File
                                                                     Request                                  Status                                                                                                      +
                                                                                      Document
                                                                                                                                                                                                                                                                           NO



                                             Refund                                                                                                                                                                                                                                            Entitlement
                                                                                                                                                                Request for                                                                                                                    Information
                                            Payment
                                                                                                    Entitlement                                              Administrative Offset                                                                                                              Received
                                            Request                                                                                                                                                                                                                                                                                  Ready to Pay File
                                                                                                    Information


                                                                                                                                                                                                                                                        Funds                                                        Entitlement Information Received
                                                                                                                                                                                                                                                      Validation                                                     Go To: Validate Ready to Pay File
                                                                                                                                                                                                                                                                                    Accounts Payable
                                                                                                                                                                                                                                                      Response                                                                  Information
                                                                                                                                                                                                                                                                                       Adjustment



                                                                                                                                                                                             Prevalidation
                                                                                                Accounts                                                                                      Response
                                                  Interest                                     Receivable                                                            Request for
                                                   Owed                                          Credit                                                                                                                           Request for
                                                                                                                                                                     Prevalidatio
                                                                                                                                                                                                                                    Funds
                                                                                                                                                                          n
                                                                                                                                                                                                                                   Validation



                 Accountant
                                                                                      Accounts                    Liquidate Outstanding                                                                   Manage Execution
                                                               Establish Accounts                                                                                                                                                                      Maintain Accounts
                                                                                     Receivable                   Accounts Receivable                                                                      Fund Account
                                                                    Payable                                                                                                                                                                                Payable
                                                                                     Liquidated                          Balance                                                                                 +


                 Disbursing
                                                                                                                                                                                                                                      Ready to Pay File Rejected
                 Officer
                                                                                                                                                                                                                                  Go To: Manage Payment Confirmation
                                                                                                                                                                                                                                            and Follow-up
                                                                                                                                                                                                                                                                                Disburse                                    Disbursing
                                                                                                                                                                       Reimbursable Bill                                                                                                                                    Information
                                                                                                                               Interfund Billing
                                                                                                                                                                                                              Ready to Pay File                                                                     Paid Voucher Prepared
                                                                                                                                                                                                                 [Rejected]                                                                  Go To: Manage Payment Confirmation
                                                                                                                                                                                                                                                                                                        and Follow-up
                                                                                                                                                                                                                                                                                                                                    Paid Disbursement
                                                                                                                                                                                                                                                                                                                                         Voucher
                 Billing
                 Technician
                                                                                                                                       Generate Interfund                                     Prepare
                                                                                                                                            Billing                                       Reimbursable Bill
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (7) Calculate_Entitlement                                                                              11/15/2010

Unique ID     Parent      Functional Requirement                                                          DFAS Process Name BPM Process               Requirement Source Name Requirement      Secondary Requirement      Accounting
              Requirement                                                                                                                             and Date                Source Reference Source and Date            Transaction
              No.                                                                                                                                                             Number

AP-0310                   The system shall provide a capability to automatically schedule payment in Determine Payment          Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.61
                          accordance with discount terms.                                            Schedule Date                                    PMD-04 (01/06); OFFM-
                                                                                                                                                      NO-0106, Jan 2006, PMD-
                                                                                                                                                      12 and PMD-13.

AP-0315                   The system shall provide a capability to automatically entitle financing   Process Contract           Manage Entitlement    FAR 52.216-13 (April
                          payments in accordance with Part 32 of the Federal Acquisition Regulation. Clauses                                          1998)

AP-0319                   The system shall automatically transfer amounts collected through offset     Calculate and Manage Manage Entitlement        JFMIP SR-01-01, 24      16.02.72
                          with all the requisite data to identify the debtor and applicable account to Offsets
                          the responsible Government entity in accordance with the method of
                          payment (eg. Intra-governmental payment and collections (IPAC), EFT or
                          check) agreed upon between DFAS and the responsible government entity.

AP-0333                   The system shall have the capability to withhold 3% tax from every              Process IRS           Manage Entitlement    Tax Increase Prevention
                          payment for goods or services Jan. 1, 2011 and thereafter, based upon the       Withholding                                 and Reconciliation Act of
                          Tax Increase Prevention and Reconciliation Act of 2005.                                                                     2005
AP-0355       AP-1693     The system shall provide automated functionality to record and maintain         Compare Outstanding Manage Entitlement      FSIO OFFM-N0-0106, req. 09.02.13         FSIO OFFM-N0-0106, req.
                          balance of debt owed to the government at vendor TIN level.                     Accounts Receivable                         PMD-54 (01/06)                           TLD-04; SMC-09
                                                                                                          Balance
AP-0363       AP-1693     The system shall provide the capability to automatically offset payments to     Calculate and Manage Manage Entitlement     FSIO OFFM-N0-0106, req. 09.02.13         FSIO OFFM-N0-0106, req.
                          a vendor for debts owed to the government, based on the vendor's TIN.           Offsets                                     PMD-51(01/06)                            PMD-54 (01/06)


AP-0364                   The system shall provide automated functionality to allow authorized users      Calculate and Manage Manage Entitlement     FSIO OFFM-N0-0106, req. 09.02.13         DoDFMR Vol. 10, Chap.
                          to view and offset debts against payments due to vendors that are indebted      Offsets                                     PMD-51(01/06)                            18, 180501(12/01)
                          to the government.
AP-0535       AP-1375     The system shall provide the capability for an authorized user to release the   Validate              Manage Entitlement    DODFMR Volume 10,       FAR 52.247-67    FAR 47.303-17(d)(1),(2);
                          invoice for payment after validation of the existence of evidence of Freight    Transportation                              Chapter 14, Feb. 1996
                          Charges.                                                                        Documentation
AP-0536       AP-1375     The system shall provide automated functionality to flag a line item            Transportation with   Manage Entitlement    DODFMR Volume 10,       09.02.04         FAR 47.303-17(d)(1),(2)
                          containing an exceeded Freight Charge Threshold (e.g., transportation           Dollar Amount Over                          Chapter 14, Feb. 1996
                          miscellaneous charges in excess of $100 without documentation                   Threshold?
                          substantiating charges IAW FAR 52.247-67).
AP-0537                   The system shall provide automated functionality to prevent vendor invoice      Process Contract      Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.62
                          payment of charges not authorized by contract terms (e.g. transportation        Clauses                                     PMC-22; OFFM-NO-0106,
                          and quantity variance).                                                                                                     Jan 2006, PMD-04
AP-0573                   The system shall require the unique identification (UID) code exists on the     Process Contract      Manage Entitlement    DFARS 252.211-7003
                          Invoice and Acceptance when the contract contains DFARS contract clause         Clauses
                          252.211-7003, Item Identification and Valuation.
AP-0578                   The system shall require that all contract/CLINs identified as FastPay to be    Match Type            Manage Entitlement    DoDFMR, Volume 10,      09.02.60         OFFM-NO-0106, Jan 2006,
                          established as a two-way match (includes Contract and Invoice).                                                             Chapter 10, 100301                       PMC-08
                                                                                                                                                      (01/07)
AP-0716       AP-0335     The system shall provide automated functionality to charge interest to the      Calculate Interest and Manage Entitlement   FSIO OFFM-N0-0106, req. 09.04.44         DoDFMR Vol. 10, Chap. 7,
                          same accounting classification as the original payment or to another            Penalties                                   PMD-11 (01/06)                           070401 (07/02)
                          specified accounting classification in the same fund as the original
                          payment.
AP-1094                   The system shall provide the capability to systemically apply terms and         Process Contract      Manage Entitlement    FAR and DFARS Clauses                    OFFM-NO-0106, Jan 2006,
                          conditions based on FAR and DFAR clauses.                                       Clauses                                                                              PMD-01
AP-1142                   The system shall provide the functionality to capture reason codes for          Calculate Discount    Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.84         OFFM-N0-0106, Jan 2006,
                          discounts offered but not taken.                                                                                            PMA-20 (01/06)                           PMD-08, PMD-37




                                                                                                                   Page 97
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (7) Calculate_Entitlement                                                                             11/15/2010

Unique ID     Parent      Functional Requirement                                                         DFAS Process Name BPM Process              Requirement Source Name Requirement      Secondary Requirement       Accounting
              Requirement                                                                                                                           and Date                Source Reference Source and Date             Transaction
              No.                                                                                                                                                           Number

AP-1174       AP-1500     The system shall provide the capability to process credit memoranda for        Calculate and Manage Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.13
                          returned goods at the PIIN/SPIIN/CLIN/SLIN level.                              Offsets                                    PMD-51(01/06)
AP-1224                   The system shall provide automated functionality to compare discount           Calculate Discount   Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.61         OFFM-N0-0106, Jan 07,
                          terms on the invoice with discount terms on the awarded contract and                                                      PMD-04 (01/06)                           PMD-07
                          automatically apply the most economically feasible.
AP-1248                   The system shall provide automated functionality to electronically route an    Match to Acceptance   Manage Entitlement   JFMIP SR-02-02, 45       09.04.114
                          invoice for approval when a matching PIIN, SPIIN and CLIN, quantity, unit                                                 (01/07)
                          price, unit of measure, and extended price on an invoice and acceptance
                          report exist.
AP-1248.01    AP-1248     The system shall provide automated functionality to electronically approve     Match to Acceptance   Manage Entitlement   JFMIP SR-02-02, 45       09.04.114
                          a payment when a matching PIIN, SPIIN and CLIN, quantity, unit price, unit                                                (01/07)
                          of measure, and extended price on an invoice and acceptance report exist.

AP-1249                   The system shall require that an Invoice be matched to Acceptance              Match to Acceptance   Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.50
                          Reports on a real time basis.                                                                                             PMC-08, JAN 2007


AP-1257                   The system shall provide automated functionality to electronically route       Validate              Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.04          FAR 47.303-17(d)(1),(2)
                          freight charges to the appropriate approver.                                   Transportation                             PMC-13 (01/07)                           (03/05)
                                                                                                         Documentation
AP-1257.01    AP-1257     The system shall provide automated functionality to electronically approve     Transportation with   Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.04          FAR 47.303-17(d)(1),(2)
                          freight charges .                                                              Dollar Amount Over                         PMC-13 (01/07)                           (03/05)
                                                                                                         Threshold?
AP-1269       AP-2805     The system shall provide the capability to pay contract financing payment      Manage Payment        Manage Entitlement   JFMIP SR-02-02, 37       09.04.68
                          requests from authorized Lines of Accounting (standard accounting              Instructions                               (01/07)
                          classification structure) based upon contractual payment instructions.

AP-1272                   The system shall verify that the sum of the disbursement distributed to the    Manage Payment        Manage Entitlement   DoDFMR, Volume 01,       09.05.26
                          accounting structures equals the total dollar value of the Invoice amount      Instructions                               Chapter 02, Add. 2 D2b
                          minus any reductions (e.g. discounts, withholds, etc.).
AP-1286                   The system shall provide the capability for an authorized user to add,         Process IRS           Manage Entitlement   DoDFMR, Vol. 10, Chap.                   Tax Increase Prevention
                          modify and cancel a Tax Withholding Rate.                                      Withholding                                6, 060505                                and Reconciliation Act of
                                                                                                                                                                                             2005
AP-1287                   The system shall provide a capability to withhold an individual's taxes        Process IRS           Manage Entitlement   DoDFMR, Vol. 10, Chap.
                          based on the Tax Withholding Rate.                                             Withholding                                6, 060505
AP-1288                   The system shall provide a capability to withhold amounts otherwise due to     Process Contract      Establish Contract   DoDFMR,"                09.03.22         DFAR: 252.227-7030
                          the contractor in accordance with the contract Withholding Clause (DFARS       Clauses               Holdback             Volume 01,
                          252.227-7030).                                                                                                            Chapter 02,
                                                                                                                                                    Add. 2 D7a (01/07)
AP-1293       AP-2665     The system shall provide automated functionality to add, modify, save or Calculate Entitlement Manage Entitlement         FSIO OFFM-N0-0106, req. 09.04.13
                          cancel a Treasury Current Value of Funds Rate (CVFR).                                                                     PMD-09 (01/06)
AP-1294                   The system shall display each offset taken and a unique reference number Calculate and Manage Manage Entitlement          FSIO OFFM-N0-0106, req. 09.04.04
                          on the payment voucher.                                                  Offsets                                          PMD-36 (01/06)

AP-1313                   The system shall have the capability to block a vendor from automatic          Calculate and Manage Manage Entitlement    FAR Part 32.804(a)                       31 U.S.C. 3728 (01/05)
                          offset (i.e. Notice of Assignments and pre-paid agreements, etc.)              Offsets



AP-1319       AP-1611     The system shall provide the capability for an authorized user to view a       Calculate and Manage Manage Entitlement    FSIO OFFM-N0-0106, req. 05.05.11         DoDFMR Vol 4, Ch 3,
                          payment due to a vendor indebted to the government that has been               Offsets                                    RMC-05, JAN 2006                         Subpara 030204(04/07)
                          transferred to the Central DoD Debt Management Office.




                                                                                                                  Page 98
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (7) Calculate_Entitlement                                                                                 11/15/2010

Unique ID     Parent      Functional Requirement                                                        DFAS Process Name BPM Process             Requirement Source Name Requirement      Secondary Requirement        Accounting
              Requirement                                                                                                                         and Date                Source Reference Source and Date              Transaction
              No.                                                                                                                                                         Number

AP-1329                     The system shall provide a capability to subtract the calculated tax amount Process IRS          Manage Entitlement   DoDFMR Vol. 10, Chap. 6,
                            from the gross payment amount to arrive at net payment due the vendor.      Withholding                               060505, D. 3.



AP-1375                     The system shall provide automated functionality to reduce amount of        Process Contract     Manage Entitlement   FAR 52.247-34 (11/91)      Federal          DoDFMR Vol 10, Chap 14,
                            payment request for unauthorized freight charges (FOB Destination).         Clauses                                                              Acquisition      140104
                                                                                                                                                                             Regulation (FAR)

AP-1375.01    AP-1375       The system shall provide automated functionality to recognize freight terms Process Contract     Manage Entitlement   FAR 52.247-29; FAR        DoDFMR Vol. 10, DoDFMR Vol. 10, Chap.
                            of FOB Origin.                                                              Clauses                                   52.247-30; FAR 52.247-32; Chap. 14, 140104 14, 140103 (02/06)
                                                                                                                                                  FAR 52.247-65 (02/06)     (02/96)

AP-1375.02    AP-1375       The system shall provide automated functionality to pay freight charges on Process Contract      Manage Entitlement   FAR 52.247-29; FAR        DoDFMR Vol. 10, DoDFMR Vol. 10, Chap.
                            contracts marked as FOB Origin.                                            Clauses                                    52.247-30; FAR 52.247-32; Chap. 14, 140104 14, 140103 (02/06)
                                                                                                                                                  FAR 52.247-65 (02/06)     (02/96)

AP-1375.03    AP-1375       The system shall provide automated functionality to recognize freight terms Process Contract     Manage Entitlement   FAR 52.247-34 (02/06)      Federal
                            of FOB Destination.                                                         Clauses                                                              Acquisition
                                                                                                                                                                             Regulation (FAR)

AP-1495                     To support the Disbursing process, the Core financial system must provide Determine Payment      Manage Entitlement   DFAS BB, JAN 2007, FSIO 09.02.03
                            automated functionality to calculate the due date of vendor payments in   Schedule Date                               OFFM-N0-0106, req. PMD-
                            accordance with 5 CFR 1315, including but not limited to the following                                                01 (01/06)
                            factors: Commodity type; Contract terms; Invoice receipt; Goods/services
                            receipt and acceptance; Fast Payment; Discount terms; Accelerated
                            payment methods; Governmentwide commercial purchase card rebates;
                            Improper invoices returned more than 7 days after receipt.

AP-1496                    To support the Invoicing process the Core financial system must provide      Process Contract     Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.04              DoDFMR Vol. 10, Chap.
                           automated functionality to record additional shipping and other charges to   Clauses                                   PMC-13 (01/07)                                14 (02/96), 140105 B
                           adjust the payment amount, if they are authorized and within variance
                           tolerances.
AP-1497       AP-2173; AP- To support the Disbursing process, the Core financial system must provide    Determine Payment    Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.05
              2756         automated functionality to calculate multiple due dates when items on an     Schedule Date                             PMD-02 (01/06)
                           invoice have different payment terms.
AP-1498                    To support the Disbursing process, the Core financial system must provide    Calculate Discount   Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.06
                           automated functionality to calculate whether taking a discount is                                                      PMD-07 (01/06), DoDFMR,
                           economically justified as defined in I TFM-6-8040.                                                                     Volume 10, Chapter 2
                                                                                                                                                  (04/02)
AP-1500                     To support the Disbursing process, the Core financial system must provide Calculate and Manage Manage Entitlement     FSIO OFFM-N0-0106, req. 09.02.13
                            automated functionality to reduce payments to vendors to satisfy              Offsets                                 PMD-51(01/06)
                            outstanding credit memos. Record the collection for the amount offset and
                            reduce expenditures under the related obligation. If a credit is not fully
                            liquidated by one payment, maintain the balance of the credit for application
                            against a future payment.
AP-1504                     To support the Disbursing process, the Core financial system must provide Calculate Entitlement Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.18
                            automated functionality to calculate amounts to be disbursed, including                                               PMD-08 (01/06)
                            discounts, interest, and penalties, in accordance with 5 CFR 1315. Record
                            U.S. SGL prescribed transactions for discounts taken, and interest,
                            penalties and principal paid.




                                                                                                                 Page 99
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (7) Calculate_Entitlement                                                                               11/15/2010

Unique ID     Parent      Functional Requirement                                                          DFAS Process Name BPM Process               Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                             and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                             Number

AP-1505                   The system must define tolerances to be defined for quantity variances          Calculate Acceptance Manage Entitlement     DoDFMR,"Volume 01,        09.02.19
                          between receiving reports and the awarded contract. The system should           Value                                       Chapter 02, Add. 2 D3a,
                          identify goods or services rejected if this tolerance is exceeded and provide                                               (12/98)
                          for overrides by authorized personnel.
AP-1506       AP-2665     The system must establish the rate of interest set by the Secretary of the      Calculate Interest and Manage Entitlement   DoDFMR, Volume 10,        09.02.20
                          Treasury under Section 12 of the Contract Disputes Act of 1978 (41 U.S.C.       Penalties                                   Chapter 07, 070306
                          611). This rate is published semiannually in the Federal Register and will                                                  (07/02)
                          be provided to individual disbursing offices by their servicing DFAS Center.
                          It is effective with each 6-month period beginning January 1 and July 1 of
                          each year.
AP-1508                   The system must record interest payable for the amount of interest expense      Calculate Interest and Manage Entitlement   SFFAS-1, 81 (01/07)       09.02.23       FSIO OFFM-N0-0106, req.
                          incurred and unpaid.                                                            Penalties                                                                            PMD-08


AP-1508.01    AP-1508     The system must have the capability to calculate Prompt Payment interest        Calculate Interest and Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.18         OFFM-N0-0106, req. PMD-
                          from the day after payment is due until the day payment is made.                Penalties                                   PMD-08 (01/07)                           01 (01/07)


AP-1521                   To support the Disbursing process, the Core financial system must provide Calculate and Manage Manage Entitlement           FSIO OFFM-N0-0106, req. 09.02.47
                          automated functionality to record credit memo offsets against subsequent Offsets                                            PMD-52(01/06)
                          payments to the same vendor from the same or a different funding source.

AP-1524       AP-0484     To support the Invoicing process the Core financial system must provide      Match Type               Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.50
                          automated functionality to match invoices to obligations, receiving reports                                                 PMC-08 (01/06)
                          and acceptance information by document line item and quantity. Perform
                          two-way matching (obligation and invoice, or obligation and receipt), three-
                          way matching (obligation, simultaneous receipt/acceptance and invoice),
                          and four-way matching (obligation, receipt, acceptance and invoice).
                          Prevent the payment of invoices until the matching process is complete.

AP-1524.02    AP-1524     The system shall provide the capability to define 2-way (obligation and         Match Type            Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.50
                          invoice, or obligation and receipt), 3-way (obligation, simultaneous                                                        PMC-08 (01/06)
                          receipt/acceptance, and invoice), and 4-way (obligation, receipt,
                          acceptance, and invoice) matching options by document line item and
                          quantity.
AP-1524.03    AP-1524     The system shall provide the capability to prevent payment of unmatched         Match to Acceptance   Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.05
                          invoices, according to the 2-way, 3-way or 4-way matching options.                                                          PMC-08 (01/06)



AP-1528                   To support the Disbursing process, the Core financial system must provide Determine Payment           Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.56
                          automated functionality to capture an agency-specified payment due date in Schedule Date                                    PMD-05
                          place of a system-calculated due date (i.e. payment due date override).

AP-1532                   To support the Disbursing process, the Core financial system must provide Calculate Discount          Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.61
                          automated functionality to validate payment terms on invoices against the                                                   PMD-04 (01/06)
                          payment terms on the related obligating documents. Calculate the most
                          advantageous terms, store them on the invoice documents, and use them
                          to calculate the payment due dates and amounts.

AP-1550                   To support the Invoicing process the Core financial system must provide       Calculate Acceptance Manage Entitlement       FSIO OFFM-N0-0106, req. 09.02.79
                          automated functionality to process invoices for payment of partial quantities Value                                         PMC-09 (01/06)
                          received and accepted.




                                                                                                                  Page 100
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (7) Calculate_Entitlement                                                                             11/15/2010

Unique ID     Parent      Functional Requirement                                                          DFAS Process Name BPM Process               Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                             and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                             Number

AP-1574       AP-1495     The system must generate a payment due date of 30 days from the start of Determine Payment             Manage Entitlement   5 CFR Part 1315; 13.15.4     09.03.19
                          the payment period if a due date is not specified in the contract and does Schedule Date                                    (g)(1)-(3) (10/07)
                          not meet the criteria set forth in CFR 1315.4 9 (g)(1)-(3).



AP-1595                   To support the Disbursing process, the Core financial system must provide Manage Payment               Manage Entitlement   FSIO OFFM-N0-0106, req. 09.04.12
                          automated functionality to apply interest and discount amounts across           Instructions                                PMD-10 (01/06)
                          multiple accounting lines on an invoice using the ratio of the original invoice
                          accounting line amounts to the invoice total.

AP-1596       AP-2665     To support the Disbursing process, the Core financial system must provide       Calculate Interest and Manage Entitlement   FSIO OFFM-N0-0106, req. 09.04.13
                          automated functionality to calculate payment amounts and due dates using        Penalties                                   PMD-09 (01/06)
                          Treasury rate tables, i.e., Prompt Pay Act Interest rate and Current Value of
                          Funds rate.
AP-1611                   To support the Disbursing process, the Core financial system must provide       Calculate and Manage Manage Entitlement     FSIO OFFM-N0-0106, req. 09.04.31
                          automated functionality to prevent agency offset of vendor payments based       Offsets                                     PMD-54 (01/06)
                          on agency-defined criteria such as accounting classification elements,
                          vendor number, and vendor CCR business type.

AP-1623                   To support the Disbursing process, the Core financial system must provide       Calculate Interest and Manage Entitlement   FSIO OFFM-N0-0106, req. 09.04.44
                          automated functionality to define the default for recording late payment        Penalties                                   PMD-03 (01/06)
                          interest, i.e., to the same accounting classification as the original payment
                          or to another specified accounting classification in the same fund as the
                          original payment.
AP-1655                   The system must record distribution of individual obligation line items to      Manage Payment         Manage Entitlement   DoDFMR, Volume 01,      09.05.28
                          multiple classification structures.                                             Instructions                                Chapter 02, Add. 2 D2d
                                                                                                                                                      (01/07)
AP-1693       AP-0355     The system shall flag an invoice where an outstanding debt exists at TIN        Compare Outstanding Manage Entitlement      FSIO OFFM-N0-0106, req. 09.02.13
                          level.                                                                          Accounts Receivable                         PMD-51(01/06)
                                                                                                          Balance

AP-1720                   The system shall have the capability to calculate utility payments penalties. Calculate Interest and Manage Entitlement     DoD FMR Vol. 10, Chp 12                  DOD Guidebook For
                                                                                                        Penalties                                     (07/02) ; DoD FMR Vol. 10,               Miscellaneous Payments
                                                                                                                                                      Chp , 070205 B 7 (07/02)                 (July 30, 2007

AP-1737       AP-1327     The system shall provide automated functionality to deduct offset amounts       Calculate and Manage   Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.13         DoDFMR Vol. 10, Chap.
                          from a payment request in order to satisfy the debt.                            Offsets                                     PMD-51(01/06)                            18, 180501(12/01)
AP-1738                   The system must be able to identify payment requests eligible for an offset     Compare Outstanding    Compare              FSIO OFFM-N0-0106, req. 09.02.13
                          based on the presence of an Accounts Receivable or Credit Memoradum.            Accounts Receivable    Outstanding          PMD-51
                                                                                                          Balance                Accounts Receivable
                                                                                                                                 Balance
AP-1753                   The system shall provide automated functionality to ensure that payment         Process Contract       Manage Entitlement OMB Cir. A-125 part 4.                     OFFM-NO-0106, Jan 2006,
                          requests are paid in accordance with contract terms.                            Clauses                                                                              PMD-04


AP-1762                   The system shall provide automated functionality to determine due date in       Determine Payment     Manage Entitlement    5 CFR Part 1315; 13.15.4 09.03.19        OFFM-NO-0106, Jan 2006,
                          accordance with contract terms.                                                 Schedule Date                               (g)(1)-(3) (10/07)                       PMD-01
AP-1799                   The system shall provide automated functionality to calculate net payment       Calculate Entitlement Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.18
                          after all applicable adjustments have been applied (e.g. performance,                                                       PMD-08(01/06)
                          interest, discounts, recoupment, state taxes, offsets).
AP-1800                   The system shall provide automated functionality to calculate interest in       Calculate Interest and Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.18
                          accordance with the Prompt Pay Act.                                             Penalties                                   PMD-08 (01/06)




                                                                                                                  Page 101
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (7) Calculate_Entitlement                                                                             11/15/2010

Unique ID     Parent      Functional Requirement                                                          DFAS Process Name BPM Process               Requirement Source Name Requirement      Secondary Requirement        Accounting
              Requirement                                                                                                                             and Date                Source Reference Source and Date              Transaction
              No.                                                                                                                                                             Number

AP-1809.01    AP-1809     The system must provide the capability to record discounts to be taken on       Calculate Discount    Manage Entitlement    DoDFMR, Vol 13, Chap 4     0404          OFFM-NO-0106, Jan 2006,
                          the gross amount of the invoice if goods are specified FOB destination.                                                     (08/94)                                  PMD-08.


AP-1809.02    AP-1809     The system must provide the capability to record discounts only on the cost Calculate Discount        Manage Entitlement    DoDFMR, Vol 13, Chap 4     0404          OFFM-NO-0106, Jan 2006,
                          of goods specified as FOB shipping, and not on any related freight charges.                                                 (08/94)                                  PMD-08.

AP-1816                   The system shall provide automated functionality to accept discounts            Calculate Discount    Manage Entitlement    DoDFMR Volume 10,                        OFFM-NO-0106, Jan 2006,
                          offered on a contract.                                                                                                      Chapter 10, (04/02)                      PMD-07


AP-1820                   The system shall provide automated functionality to compute offered             Calculate Discount    Manage Entitlement    DoD FMR Vol 10, Ch 2,                    OFFM-NO-0106, Jan 2006,
                          discount on gross amount of the invoice less taxes or freight that is listed                                                020203.A (04/02)                         PMD-07
                          separately.

AP-1822                   The system shall provide automated functionality to determine that no       Calculate Discount        Manage Entitlement    DoDFMR Volume 10,                        OFFM-NO-0106, Jan 2006,
                          discount should be taken on the progress payment liquidation portion of the                                                 Chapter 10, 100205                       PMD-07
                          invoice when the contract does not contain a discount clause.                                                               (06/97)

AP-1824                   The system shall provide automated functionality to determine that            Calculate Discount      Manage Entitlement    DoDFMR Volume 10,                        Comp. Gen. Dec. B159741
                          discount should still be taken on the progress payment liquidation portion of                                               Chapter 10, (06/97)002;                  (11/22/66)
                          the invoice when discount clause is included in the contract and terms have                                                 OFFM-NO-0106, Jan 2006,
                          not been met.                                                                                                               PMD-07
AP-1826                   The system shall provide automated functionality to determine the optimal Calculate Discount          Manage Entitlement    DoDFMR Volume 10,                        OFFM-NO-0106, Jan 2006,
                          discount percentage.                                                                                                        Chapter 10, (06/97) 2002                 PMD-07

AP-1827                   The system shall provide automated functionality to record the date of the      Calculate Discount    Manage Entitlement    DoDFMR Volume 10,                        OFFM-NO-0106, Jan 2006,
                          optimal discount.                                                                                                           Chapter 10, (06/97)02                    PMD-07

AP-1828                   The system shall provide automated functionality to calculate lost discount Calculate Discount        Manage Entitlement    DoDFMR Volume 10,                        FSIO OFFM-N0-0106, req.
                          amounts for payments made after the discount period.                                                                        Chapter 10 (06/97)                       PMD-37
AP-1834                   The system shall provide automated functionality to compare discount        Calculate Discount        Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.06         DoD 7000.14-R, Vol. 4, Pg.
                          offers to the Treasury Current Value of Funds Rate to determine cost                                                        PMD-07 (01/06), DoDFMR,                  19
                          effectiveness.                                                                                                              Volume 10, Chapter 2
                                                                                                                                                      (04/02); OFFM-N)-0106,
                                                                                                                                                      Jan 2006, PMD-09

AP-1835                   The system shall provide automated functionality to capture the number of       Calculate Discount    Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.06         OFFM-NO-0106, Jan 2006,
                          days left in the discount period.                                                                                           PMD-07 (01/06), DoDFMR,                  PMD-04
                                                                                                                                                      Volume 10, Chapter 2
                                                                                                                                                      (04/02)
AP-1838                   The system shall provide automated functionality to capture quantity and        Calculate Discount    Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.06
                          unit price for discount items on an invoice .                                                                               PMD-07 (01/06), DoDFMR,
                                                                                                                                                      Volume 10, Chapter 2
                                                                                                                                                      (04/02)
AP-1846                   The system shall provide automated functionality to identify appropriate        Calculate Interest and Manage Entitlement   DODFMR Volume 10,                        OFFM-NO-0106, Jan 2006,
                          fiscal year funds to be charged for accrued interest and penalties.             Penalties                                   Chapter 7, 070307 (07/02)                PMD-10




                                                                                                                  Page 102
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                  (7) Calculate_Entitlement                                                                              11/15/2010

Unique ID     Parent      Functional Requirement                                                         DFAS Process Name BPM Process             Requirement Source Name Requirement      Secondary Requirement       Accounting
              Requirement                                                                                                                          and Date                Source Reference Source and Date             Transaction
              No.                                                                                                                                                          Number

AP-1854                   The system must be able to compare appropriate terms and conditions            Process Contract    Manage Entitlement    JFMIP SR-02-02, 35;     09.04.58          DoDFMR, Volume 1,
                          (e.g. FAR/DFARS clauses specific to shipping, receipts, payments, and          Clauses                                   OFFM-NO-0106, Jan 2006,                   Chapter 2, Add. 2 D3a;
                          payment requests) of an order to payment request in order to determine if                                                PMD-04                                    Blue Book 09.02.19
                          the payment request meets those terms and conditions.                                                                                                              FSIO OFFM-N0-0106, req.
                                                                                                                                                                                             PMC-13; Blue Book
                                                                                                                                                                                             09.02.04
                                                                                                                                                                                             FSIO OFFM-N0-0106, req.
                                                                                                                                                                                             PMD-02; Blue Book
                                                                                                                                                                                             09.02.05
AP-1866                   The system shall ensure that entitled and disbursed quantities do not      Calculate Acceptance Manage Entitlement       FSIO OFFM-N0-0106, req. 09.02.50          DoDFMR, Volume 10,
                          exceed what was accepted on the receiving report.                          Value                                         PMC-08, JAN 2007                          Chapter 1, 010201.B
AP-1985                   The system shall provide automated functionality to capture and update the Calculate Entitlement Manage Entitlement      DoDFMR, Volume 10,        09.02.20        OFFM-NO-0106, Jan 2006,
                          Treasury interest rate.                                                                                                  Chapter 7, 070306 (07/02)                 PMD-09


AP-2054       AP-1596     The system shall provide automated functionality to calculate due date from    Determine Payment   Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.03          DoD FMR Vol. 10, Chpt 7,
                          invoice received date or acceptance date (whichever is later) in accordance    Schedule Date                             PMD-01 (01/06)                            070205 (07/02)
                          with Prompt Pay Act.
AP-2073.01    AP-2073     System should require e-invoicing when DFARS 252.232-7003 is on the            Process Contract    Manage Entitlement    DFARS 252.232-7003,     Defense Federal   Best Practice, as
                          awarded contract, unless authorized by the Contracting Officer.                Clauses                                   (03/07)                 Acquisition       recommended by Institute
                                                                                                                                                                           Regulation        of Management &
                                                                                                                                                                           (DFARS)           Administration
AP-2118       AP-1495     The system shall provide automated functionality to pay small business as      Determine Payment   Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.03
                          quickly as possible after receipt of all proper documentation and before the   Schedule Date                             PMD-01 (01/06)
                          due date.
AP-2119                   The system shall provide automated functionality to compute payment due        Determine Payment   Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.03
                          date upon receipt of proper invoice except where no invoice is required.       Schedule Date                             PMD-01 (01/06)


AP-2133                   The system shall provide the capability to process progress payments in        Calculate Acceptance Manage Entitlement   SFFAS-1, 79, "DoDFMR," 09.02.37
                          the amount approved by the contracting officer.                                Value                                     Volume 4, Chapter 9,
                                                                                                                                                   090201B; DoD 4th quarter
                                                                                                                                                   financial statement
                                                                                                                                                   guidance Attachment 18:
                                                                                                                                                   Advances to Contractors
                                                                                                                                                   and Contingent Liabilities,
                                                                                                                                                   (01/07)


AP-2135                   To support the payment process, the agency’s single integrated financial       Calculate Acceptance Manage Entitlement   SFFAS-1, 79, "DoDFMR," 09.02.37
                          management system must provide the following capability related to the         Value                                     Volume 4, Chapter 9,
                          payment: Verify the contracting officer’s approval, including amount and                                                 090201B; DoD 4th quarter
                          accounting information, for a performance-based payment.                                                                 financial statement
                                                                                                                                                   guidance Attachment 18:
                                                                                                                                                   Advances to Contractors
                                                                                                                                                   and Contingent Liabilities,
                                                                                                                                                   (01/07)


AP-2171                   The system shall have the capability to entitle payments for partial supplies Calculate Acceptance Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.79          FAR 52.232-1 (04/84)
                          or services after acceptance.                                                 Value                                      PMC-09, JAN 2007




                                                                                                                 Page 103
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                 (7) Calculate_Entitlement                                                                              11/15/2010

Unique ID     Parent      Functional Requirement                                                         DFAS Process Name BPM Process              Requirement Source Name Requirement      Secondary Requirement   Accounting
              Requirement                                                                                                                           and Date                Source Reference Source and Date         Transaction
              No.                                                                                                                                                           Number

AP-2336                   Payment shall be scheduled only after the match rules have been met and        Match Type            Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.50
                          verification that a payment has not already been made.                                                                    PMC-08, (01/07)


AP-2355                   The system must be capable of referencing multiple obligations on a single Manage Payment            Manage Entitlement   FSIO OFFM-N0-0106, Req 08.02.26
                          invoice document.                                                          Instructions                                   SMC-08


AP-2364       AP-1524     To support the payment process, the agency’s single integrated financial Match Type                  Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.50
                          management system must provide the capability to match receipt,                                                           PMC-08 (01/06)
                          acceptance and payment to funding source(s) in accordance with contract.

AP-2421                   To support the payment process, the agency’s single integrated financial       Process Contract      Manage Entitlement   JFMIP SR-02-02,36        09.04.61
                          management system must access any restrictions on the use or                   Clauses
                          convertibility of general property, plant and equipment (PP&E) acquired,
                          e.g., land donated to an agency for its use with the provision that if the
                          agency ceases operations at that location, the land would revert back to the
                          donor.
AP-2447                   To support the payment process, the agency’s single integrated financial       Determine Payment     Manage Entitlement   JFMIP SR-02-02, 41       09.04.87
                          management system must provide the capability to flag payments for             Schedule Date
                          accelerated/special processing.
AP-2452                   To support the payment process, the agency’s single integrated financial       Calculate Acceptance Manage Entitlement    JFMIP SR-02-02, 41       09.04.92
                          management system must permit progress payments in the amount                  Value
                          approved by the contracting officer.
AP-2455                   To support the payment process, the agency’s single integrated financial       Contract Payment?     Manage Entitlement   JFMIP SR-02-02, 41       09.04.95
                          management system must permit payment to commercial purchase card                                                         (01/07)
                          issuers prior to evidence of receipt or performance.
AP-2462                   To support the payment process, the agency’s single integrated financial       Match to Acceptance   Manage Entitlement   JFMIP SR-02-02, 44,      09.04.102
                          management system must verify that the appropriate government officials                                                   (01/07)
                          have signed the appropriate form authorizing payment.




AP-2471                   To support the payment process, the agency’s single integrated financial       Process Contract      Manage Entitlement   JFMIP SR-02-02, 44       09.04.111
                          management system should access the contract payment method (e.g.,             Clauses                                    (01/07)
                          payment to be made by purchase card or other noninvoice means, or
                          payment to be made by invoice) which triggers a rejection of any invoice, if
                          the payment method specified by the invoice differs from that allowed for in
                          the contract.
AP-2496       AP-2521     The system shall provide automated functionality to allow payment to be        Match Type            Perform Acceptance   JFMIP SR-02-02, 41       09.04.96
                          made prior to receiving a receipt/acceptance document for contracts citing                           Procedures           (01/07)
                          Fast Pay clause.
AP-2502       AP-1505     The system shall provide capability to define variances as either a            Process Contract      Manage Entitlement   "DoDFMR,"Volume 01,      09.02.19
                          percentage of total quantity obligated, as a set number, or dollar value at    Clauses                                    Chapter 02, Add. 2 D3a
                          PIIN/SPIN/CLIN/SLIN/ELIN level as defined in the contract.                                                                (01/07)
AP-2504       AP-0484     The system shall provide automated functionality to capture and record         Process Contract      Manage Entitlement   DoDFMR, Volume 01,       09.02.65        FAR 52.211-16 (09/89)
                          amounts in excess of quantity variances at PIIN/SPIN/CLIN/SLIN level.          Clauses                                    Chapter 02, Add. 2 D3b
                                                                                                                                                    (01/07)




                                                                                                                 Page 104
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (7) Calculate_Entitlement                                                                            11/15/2010

Unique ID     Parent      Functional Requirement                                                         DFAS Process Name BPM Process               Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                            and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                            Number

AP-2506       AP-0484     The system shall be capable of identifying when FAR 52.211-17 is cited            Process Contract   Manage Entitlement    FAR 52.211-17 (09/89)                    OFFM-NO-0106, Jan 2006,
                          and allow for quantities in excess of the obligation document. When this          Clauses                                                                           PMB-04
                          clause is cited, this is the following criteria: a) allow for input of quantities
                          accepted in excess of any allowable variation in quantity b) track the value
                          (based on the unit price) of the quantities accepted in excess of any
                          allowable variation in quantity c) For quantities accepted in excess of any
                          allowable variation in quantity that are valued at $250 or less: limit the
                          payable amount to the quantity ordered plus any allowable variation in
                          quantity d) For quantities accepted in excess of any allowable variation in
                          quantity that are valued at more than $250: include the total excess quantity
                          in the payable amount
AP-2508       AP-1537     The system shall provide a capability to offset payment with a receivable for Compare Outstanding Manage Entitlement       "DoDFMR,"Volume 01,       09.02.66
                          a credit invoice as a result of a returned item.                              Accounts Receivable                          Chapter 02, Add. 2 D3d,
                                                                                                        Balance                                      (01/07)

AP-2509       AP-1537     The system shall provide a capability to offset payment with a receivable for Compare Outstanding Manage Entitlement       JFMIP-SR-03-01, DM-23,    05.02.65
                          a credit invoice from a partial acceptance.                                   Accounts Receivable                          (01/07)
                                                                                                        Balance

AP-2510       AP-1537     The system shall not accrue or pay interest on material held pending           Calculate Interest and Manage Entitlement   DoDFMR, Volume 03,
                          litigation for contracts in dispute.                                           Penalties                                   Chapter 8, 080202.A
                                                                                                                                                     (11/00)
AP-2598       AP-1866     The system shall be capable of entitling additional invoice(s) for the         Calculate Acceptance Manage Entitlement     FSIO OFFM-N0-0106, req. 09.02.50
                          remaining quantity, when the invoiced quantity is less than the accepted       Value                                       PMC-08, JAN 2007
                          quantity.

AP-2631       AP-1094     The system shall provide the capability to identify Clause FAR 52.232-12       Process Contract      Manage Entitlement    FAR 52.232-12 (05/01)                    OFFM-NO-0106, Jan 2006,
                          (Advance Payments) authorizing advance payments according to terms of          Clauses                                                                              FME-29
                          the contract.
AP-2632       AP-1094     The system shall provide the capability to allow contract financing            Process Contract      Manage Entitlement    FAR 52.232-16 (04/03)
                          payments against orders when FAR clause 52.232-16 is cited in the              Clauses
                          awarded contract.
AP-2633       AP-1094     The system must alert the user when FAR 52.232-29 (Terms for Financing         Process Contract      Manage Entitlement    FAR 52.232-29 (02/02)
                          of Purchases of Commercial Items) is cited and notify an authorized user       Clauses
                          that impending commercial item financing payments will be authorized and
                          approved by the Contracting Officer according to the terms and conditions
                          of the contract.
AP-2634.01    AP-2634     The system shall have the capability to alert an authorized the user when      Process Contract      Manage Entitlement    FAR 52.232-30 (10/95)
                          FAR 52.232-30 is cited authorizing the vendor/contractor to submit             Clauses
                          commercial item financing request based on the terms and conditions of
                          the contract.
AP-2635       AP-1094     The system shall alert the user when FAR 52.232-32 (Performance Based          Process Contract      Manage Entitlement    FAR 52.232-32 (02/02)
                          Payments) is cited authorizing the vendor/contractor to submit performance     Clauses
                          based payment requests according to the terms and conditions of the
                          contract.
AP-2636       AP-1094     The system shall alert an authorized user when FAR 52.232-7 (Payments          Process Contract      Manage Entitlement    FAR 52.232-7 (02/07)
                          under Time-and-Material and Labor-Hour Contracts) is cited authorizing         Clauses
                          vendor/contractor to submit cost vouchers for payment authorized by the
                          Contracting Officer or authorized government representative (i.e., DCAA
                          Representative).




                                                                                                                   Page 105
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                       (7) Calculate_Entitlement                                                                       11/15/2010

Unique ID     Parent      Functional Requirement                                                            DFAS Process Name BPM Process           Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                           and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                           Number

AP-2638       AP-1094     The system shall alert the user when FAR 52.216.26 (Payments of                   Process Contract   Manage Entitlement   FAR 52.216.26 (12/02)
                          Allowable Costs Before Definitization) is cited to notify an authorized user of   Clauses
                          definitization of Letter Contract is required according to the terms and
                          conditions of the contract set forth by the contracting officer (i.e., payment
                          to vendor up to 75% of the cost of the clin until definitization of the
                          contract).
AP-2639       AP-1094     The system shall provide the capability to alert an authorized user when          Process Contract   Manage Entitlement   FAR 52.209-3, Sep. 1989
                          FAR clause 52.209-3 is cited and first article contractor testing is required     Clauses
                          prior to approval being granted and payment made.


AP-2640       AP-1094     The system shall provide the capability to alert an authorized user when      Process Contract       Manage Entitlement   FAR 52.209-4
                          FAR clause 52.209-4 is cited and first article government testing is required Clauses
                          prior to approval being granted and payment made.


AP-2640.01    AP-2640     The system shall provide the capability to capture the number of days             Process Contract   Manage Entitlement   FAR 52.209.3 and
                          required for approval of First Article.                                           Clauses                                 52.209.4 (09/89)
AP-2640.02    AP-2640     The system shall provide the capability to calculate the number of days           Process Contract   Manage Entitlement   FAR 52.209.3 and 52.209-
                          required for testing of First Article, before approval is granted.                Clauses                                 4 (09/89)
AP-2640.04    AP-2640     The system shall provide the capability to prevent payment of invoices until      Process Contract   Manage Entitlement   FAR 52.209.3 and 52.209-
                          First Article approval is granted by the Contracting Officer.                     Clauses                                 4 (09/89)


AP-2640.05    AP-2640     The system shall provide the capability to release invoices on hold upon          Process Contract   Manage Entitlement   FAR 52.209.3 and 52.209-
                          receipt of First Article approval.                                                Clauses                                 4
AP-2642       AP-1094     The system shall provide automated functionality to disallow freight              Process Contract   Manage Entitlement   FAR 52.247-7 (04/84)
                          charges when FAR clause 52.247-7 is cited in the contract and movement            Clauses
                          of goods can be moved by government vehicles in lieu of common carrier
                          or some other means not advantageous to the government.

AP-2643       AP-1094     The system shall provide automated functionality to alert the user when           Process Contract   Manage Entitlement   DFARS 252.247-7023
                          DFARS clause 252.247-7023 is cited in the contract.                               Clauses                                 (05/02)
AP-2644       AP-1094     The system shall provide automated functionality to suspend payment of            Process Contract   Manage Entitlement   DFARS 252.204.7002,                      OFFM-NO-0106, Jan 2006,
                          invoices to the vendor for any portion of a contract line item or exhibit line    Clauses                                 (12/91)                                  SMB-14, SMB-15, SMC-
                          item which contains an Not Separately Priced (NSP) item(s) until: (1) The                                                                                          09.
                          vendor has delivered the total quantity of all related contract subline items
                          or exhibit subline items; and (2) The Government has accepted them.

AP-2644.01    AP-2644     The system shall provide automated functionality to release the payment of        Process Contract   Manage Entitlement   DFARS 252.204.7002,
                          invoices to the vendor when all Not Separately Priced (NSP) item(s) have          Clauses                                 (12/91)
                          been delivered and accepted.
AP-2645       AP-1094     The system shall apply the designated increase/decrease variation                 Process Contract   Manage Entitlement   FAR 52.211-16, Apr. 1984                 OFFM-0106, Jan 2006,
                          percentage at either total contract or line item levels when FAR 52.211-16        Clauses                                                                          SMB-19
                          is cited in the contract when entitling payment.
AP-2648       AP-1094     The system shall be capable of recognizing technical data - withholding           Process Contract   Manage Entitlement   DFARS 252.227-7030,                      OFFM-NO-0106, Jan 2006,
                          payment (DFAR 252.227-7030) clause when cited in the contract to alert            Clauses                                 Mar. 2000                                PMD-01
                          an authorized user of an impending deduction in accordance with
                          instructions by the contracting officer (i.e., apply 10% of the total contract
                          price or amount against the vendor/contractor invoice, unless a lesser
                          withholding is specified in the contract).




                                                                                                                    Page 106
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (7) Calculate_Entitlement                                                                            11/15/2010

Unique ID     Parent      Functional Requirement                                                           DFAS Process Name BPM Process            Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                           and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                           Number

AP-2649       AP-1094       The system shall identify when FAR 52.216-10 (incentive fee) is cited to       Process Contract    Manage Entitlement   FAR 52.216-10, Mar. 1997                 OFFM-NO-0106, Jan 2006,
                            determine whether a fee is authorized according to the terms and               Clauses                                                                           PMD-01
                            conditions of the contract.
AP-2650       AP-1094       The system shall identify when FAR 52.216-11 (Cost contract/no fee) is         Process Contract    Manage Entitlement   FAR 52.216-11, Mar. 1997                 OFFM-NO-0106, Jan 2006,
                            cited on cost reimbursement contracts, the government shall not pay the        Clauses                                                                           PMD-01
                            contractor a fee for performing the contract.
AP-2651       AP-1094       The system must provide the capability to alert the user when FAR clause       Process Contract    Manage Entitlement   FAR 52.216-12, Apr. 1984
                            52.216-12 is cited in the contract authorizing the deductions of fee amounts   Clauses
                            withheld by the contracting officer based on the performance by the
                            contractor.
AP-2655       AP-1094       The system shall identify when FAR clause 52.216-8 is cited in the contract    Process Contract    Manage Entitlement   FAR 52.216-8, Mar. 1997                  OFFM-NO-0106, Jan 2006,
                            authorizing the deductions of fee amounts withheld by the contracting          Clauses                                                                           PMD-01
                            officer based on the performance by the contractor.
AP-2656       AP-1094       The system shall alert an authorized user when FAR clause 52.216-9             Process Contract    Manage Entitlement   FAR 52.216-9, Mar. 1997                  OFFM-NO-0106, Jan 2006,
                            (Fixed Fee-Construction) is cited in the contract for payment of fixed fees.   Clauses                                                                           PMD-01



AP-2657       AP-1094       The system shall alert an authorized user when FAR 52.232-9 (limitation on     Process Contract    Manage Entitlement   FAR 52.232-9, Apr. 1984                  OFFM-NO-0106, Jan 2006,
                            withholding of payments) is cited when more than one clause or schedule        Clauses                                                                           PMD-01
                            term of the contract authorizes temporary withholding of amounts for
                            supplies delivered or services performed.
AP-2658       AP-1094       The system shall have the capability to identify liquidated damages when       Process Contract    Manage Entitlement   FAR 52.211-11, Sep. 2000                 OFFM-NO-0106, Jan 2006,
                            FAR 52.211-11 (supplies, services or R&D) is cited on the obligation           Clauses                                                                           PMD-01
                            document (i.e., when the contractor fails to deliver the supplies or perform
                            the services within the time specified in the contract).

AP-2658.01    AP-2658       The system shall have the capability to identify liquidated damages at the     Process Contract    Manage Entitlement   FAR 52.211-11, Sep. 2000
                            CLIN/SLIN/ELIN levels when FAR 52.211-11 is cited.                             Clauses
AP-2659       AP-1094       The system shall have the capability to identify liquidated damages-           Process Contract    Manage Entitlement   FAR 52.211-12, Sep. 2000                 OFFM-NO-0106, Jan 2006,
                            construction when FAR 52.211-12 is cited on the obligation document..          Clauses                                                                           PMD-01


AP-2659.01    AP-2659       The system shall have the capability to identify liquidated damages-           Process Contract    Manage Entitlement   FAR 52.211-12, Sep. 2000
                            construction at the CLIN/SLIN/ELIN levels when FAR 52.211-12 is cited.         Clauses


AP-2662       AP-1094      The system shall provide an automatic notification to vendor/contractor of      Match to Receipt    Perform Acceptance   DFARS 252.246-7000,                      OFFM-NO-0106, Jan 2006,
                           his requirement to submit a receipt and acceptance document when                                    Procedures           Mar. 2003                                PMD-01
                           DFARS 252.246-7000 (material inspection and receiving report) is cited in
                           the contract.
AP-2663       AP-1094      The system shall provide a capability to identify when FAR 52.232-5             Process Contract    Manage Entitlement   FAR 52.232-5, Sep. 2002                  OFFM-NO-0106, Jan 2006,
                           (Payment under Fixed-price construction contracts) is cited on the awarded      Clauses                                                                           PMD-01
                           contract, authorizing financing payments (i.e. Progress Payments) against
                           construction contracts.
AP-2664       AP-1094; AP- The system shall provide automated functionality to notify the user of          Determine Payment   Manage Entitlement   FAR 52.232-25 (10/03)
              1530         invoice due date for making invoice payment.                                    Schedule Date
AP-2668       AP-1094      The system shall have the capability to identify DFARS 252.225-7014             Process Contract    Manage Entitlement   DFARS 252.225-7014,                      USC, Title 10, Section
                           (Berry Amendment) when cited in the awarded contract.                           Clauses                                  June 2005; OFFM-NO-                      2533a, Jan. 2004
                                                                                                                                                    0106, Jan 2006, PMD-01
AP-2668.01    AP-2668       The system shall have the capability to track and record deductions            Process Contract    Manage Entitlement   DFARS 252.225-7014,                      USC, Title 10, Section
                            authorized by the contracting officer as it relates to the manufacture of      Clauses                                  June 2005                                2533a, Jan. 2004
                            foreign specialty metals when DFARS clause 252.225-7014 (Berry
                            Amendment) cited contract.



                                                                                                                   Page 107
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (7) Calculate_Entitlement                                                                          11/15/2010

Unique ID     Parent      Functional Requirement                                                           DFAS Process Name BPM Process           Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                          and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                          Number

AP-2669       AP-1094     The system shall have the capability to identify contracts citing DFARS          Process Contract   Manage Entitlement   DFARS 252.232-7003,                      OFFM-NO-0106, Jan 2006,
                          252.232-7003 (Electronic Submission of Invoices).                                Clauses                                 Mar. 2007                                PMD-01
AP-2669.01    AP-2669     The system shall be able to track, record and report vendor/contractor           Process Contract   Manage Entitlement   DFARS 252.232-7003,
                          invoices submitted hardcopy when DFARS 252.232-7003 is cited unless              Clauses                                 Mar. 2007
                          permitted to submit in another form authorized by the Contracting Officer.

AP-2671       AP-1094     The system must provide the capability to recognize when volume rates     Process Contract          Manage Entitlement   FAR 52.247-61 (04/84)
                          apply, based on the terms and conditions of the contract, when FAR clause Clauses
                          52.247-61 (Minimum Size Shipping Weight) is cited.


AP-2673       AP-1094     The system must provide the capability to recognize,and suspend and              Process Contract   Manage Entitlement   FAR 52.247-60 (12/89)
                          entitlement for manual reivew, when guaranteed shipping weights rates            Clauses
                          apply, based on the terms and conditions of the contract, when FAR clause
                          52.247-60 is cited.
AP-2675       AP-2805     The system shall provide the capability to automatically make payments           Manage Payment     Manage Entitlement   DFARS 204.7108 (d2),
                          (when CLIN/SLIN/ELINs are multiple funded) in sequential standard                Instructions                            May 2007
                          accounting classification structure line item order.
AP-2676       AP-2805     The system shall provide the capability to automatically make payments           Manage Payment     Manage Entitlement   DFARS 204.7108 (d3),
                          within the obligation document line item sequence (i.e., period of               Instructions                            May 2007
                          availability) specified by the contracting officer when CLIN/SLIN/ELINs are
                          multi-funded.
AP-2677       AP-2805     The system shall provide the capability at document line item level (when        Manage Payment     Manage Entitlement   DFARS 204.7108 (d4),
                          clins are multi-funded) to allow automatic payment using oldest funds first      Instructions                            May 2007)
                          (exhausting all funds in the previous fiscal year before disbursing from the
                          next year).
AP-2677.01    AP-2677     The system shall provide the capability to automatically make payments           Manage Payment     Manage Entitlement   DFARS 204.7108 (d4),
                          using oldest fiscal year funds first (i.e., period of availability) when         Instructions                            May 2007
                          CLIN/SLIN/ELINs are multiple funded.
AP-2677.02    AP-2677     In the event there is more than one standard accounting classification           Manage Payment     Manage Entitlement   DFARS 204.7108 (d4),
                          structure associated with the same fiscal year (period of availability) at the   Instructions                            May. 2007
                          CLIN/SLIN/ELIN levels, the system shall automatically disburse the
                          payment from each standard accounting classification structure within a
                          fiscal year (in the same proportion) as the amount of funding obligated for
                          each standard accounting classification structure within the fiscal year.

AP-2678       AP-2805     The system shall provide the capability to automatically make payments (in Manage Payment           Manage Entitlement   DFARS 204.7108 (d5),
                          the event there is multiple funded CLIN/SLIN/ELINs) with the earliest      Instructions                                  May 2007
                          cancellation date first, exhausting all funds in that standard accounting
                          classification structure before disbursing funds from the next earliest
                          cancellation dated standard accounting classification structure.

AP-2678.01    AP-2678     In the event there is multiple standard accounting classification structure Manage Payment          Manage Entitlement   DFARS 204.7108 (d5),
                          associated with the same cancellation date, the system shall provide the    Instructions                                 May 2007
                          capability to automatically make payments from each designated document
                          line item within the same cancellation date (in the same proportion) as the
                          amount of funding obligated for each standard accounting classification
                          structure within the same cancellation date.




                                                                                                                   Page 108
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                            (7) Calculate_Entitlement                                                                           11/15/2010

Unique ID     Parent      Functional Requirement                                                                 DFAS Process Name BPM Process              Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                                   and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                                   Number

AP-2678.02    AP-2678       'The system shall automatically identify the standard accounting                     Manage Payment        Manage Entitlement   DFARS 204.7108 (d5),
                            classification structure by date of cancellation prior to making payments            Instructions                               May 2007
                            using the following criteria:                                  1. Period of
                            Availability (Beginning) 2. Period of Availability (Ending) 3. TAFS
                            Status Indicator 4. Expiration Flag 5. Availability Type Code
                            6. DUID 7. OUID
AP-2679       AP-2805       The system shall automatically make payments from each standard                      Manage Payment        Manage Entitlement   DFARS 204.7108 (d6),
                            accounting classification structure in the same proportion as the amount of          Instructions                               May 2007
                            funding currently unliquidated for each standard accounting classification
                            structure, in the event there is multiple-funded CLIN/SLIN/ELINs.

AP-2681       AP-2805       The system shall provide the capability to automatically make payments in            Manage Payment        Manage Entitlement   DFARS 204.7108 (d7),
                            sequential (i.e., period of availability) order at the contract level exhaust all    Instructions                               May 2007
                            funds in the previous standard accounting classification structure before
                            disbursing from the next.
AP-2682       AP-2805       The system shall provide the capability to automatically make payments at            Manage Payment        Manage Entitlement   DFARS 204.7108 (1) (d9),                 OFFM-NO-0106, Jan 2006,
                            the contract level to allow automatic payment using the oldest fiscal year           Instructions                               May 2007                                 FME-10
                            (i.e., period of availability) funds first, exhausting all funds in the previous
                            fiscal year before disbursing from the next fiscal year.

AP-2682.01    AP-2682       In the event there is more than one standard accounting classification           Manage Payment            Manage Entitlement   DFARS 204.7108 (d9),
                            structure associated with the same fiscal year (i.e., period of availability) at Instructions                                   May 2007
                            the Contract level, the system shall automatically disburse the payment
                            amount from each standard accounting classification structure within a
                            fiscal year in the same proportion as the amount for each standard
                            accounting classification structure within the fiscal year.

AP-2683       AP-2805       The system shall provide the capability to automatically identify orders             Manage Payment        Manage Entitlement   DFARS 204.7108 (d12),                    OFFM-NO-0106, Jan 2006,
                            which do not cite specific standardized payment instructions in accordance           Instructions                               May 2007                                 PMD-01
                            with DFARS 204.7108 (d1) thru (d11).
AP-2687       AP-2805       The system shall provide the capability to automatically identify at what            Manage Payment        Manage Entitlement   DFARS 204.7108 (c6),                     JFMIP SR-02-02, 35
                            level (contract/LOA, CLIN, SLIN, or ELIN) the payment instructions are               Instructions                               May 2007
                            applicable.
AP-2688       AP-2805       The system shall have the capability to apply standard payment instructions          Manage Payment        Manage Entitlement   DFARS 204.7108 (c7),                     OFFM-NO-0106, Jan 2006,
                            either at the contract level and/or at the document line item level.                 Instructions                               May 2007                                 PMD-01



AP-2690       AP-1094       The system shall provide the capability to include instructions for           Manage Payment               Manage Entitlement   DFARS 204.7108 (c9),
                            distribution of the contract financing payments to each country's account for Instructions                                      May 2007
                            contracts that contain foreign military sales requirements.

AP-2692                    The system shall have a capability to flag invoices for further review by an          Transportation with   Manage Entitlement   FAR 52.247-48, Feb. 1999
                           authorized user to validate Evidence of Shipment exists for goods received            Dollar Amount Over
                           when FAR 52.247-48 (Evidence of Shipment) is cited.                                   Threshold?
AP-2697.01                 The system shall provide the capability to allow an authorized user to                Process Contract      Manage Entitlement   'FAR Subpart 32.1004
                           review the payment requests when both clauses, FAR 52.232-32 and FAR                  Clauses
                           52.232-16 are cited on the awarded contract.
AP-2701       AP-1174; AP- The system shall provide the capability to apply the credit to the specific           Calculate and Manage Manage Entitlement    FSIO OFFM-N0-0106, req. 09.02.13
              1500         obligation (at the line item level) that resulted in the debt.                        Offsets                                    PMD-51(01/06)
AP-2702       AP-1174; AP- The system shall provide the capability to maintain the balance of debt               Compare Outstanding Manage Entitlement     FSIO OFFM-N0-0106, req. 09.02.13
              1500         (e.g., as an account receivable), at the PIIN/SPIIN/CLIN/SLIN level.                  Accounts Receivable                        PMD-51(01/06)
                                                                                                                 Balance



                                                                                                                         Page 109
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (7) Calculate_Entitlement                                                                             11/15/2010

Unique ID     Parent      Functional Requirement                                                        DFAS Process Name BPM Process               Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                           and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                           Number

AP-2703       AP-1693     The system shall provide automated functionality to prevent offsets in        Calculate and Manage Manage Entitlement     FSIO OFFM-N0-0106, req. 09.02.13
                          excess of the debt.                                                           Offsets                                     PMD-51


AP-2740       AP-1495     The system shall provide automated functionality to recognize 14 day          Determine Payment     Manage Entitlement    FAR 52.232-27-A (09/05)                  OFFM-NO-0106, Jan 2006,
                          payment terms for construction contracts.                                     Schedule Date                                                                        PMD-01
AP-2742       AP-1495     The system shall provide automated functionality to make payments within      Determine Payment     Manage Entitlement    FAR 52.232-25 (10/03)                    OFFM-NO-0106, Jan 2006,
                          15 days after receipt of the invoice for Fast Payment contracts.              Schedule Date                                                                        PMD-01



AP-2744       AP-1495     The system shall provide automated functionality to recognize 7 day           Determine Payment     Manage Entitlement    FAR 32.007 (4)                           OFFM-NO-0106, Jan 2006,
                          payment terms for financing payments as specified on the contract.            Schedule Date                                                                        PMD-01



AP-2746                   The system shall not calculate interest before the normal payment due date    Prompt Payment Date Manage Entitlement      DFARS 232.906 (12/05)                    OFFM-NO-0106, Jan 2006,
                          even if the company is a small business and the "earliest possible" date      Past?                                                                                PMD-08
                          falls before the due date.
AP-2748                   The system shall provide automated functionality to determine if an offered   Calculate Discount    Manage Entitlement    DoDFMR, Vol.10, Chap.                    OFFM-NO-0106, Jan 2006,
                          discount is economically justified.                                                                                       02, 020202-A (04/02)                     PMD-04
AP-2749                   The system shall provide automated functionality to prevent discount when     Calculate Discount    Manage Entitlement    DoDFMR, Vol.10, Chap.                    OFFM-NO-0106, Jan 2006,
                          it is not determined to be economically justified.                                                                        02, 020202-A (04/02)                     PMD-07
AP-2750       AP-2749     The system shall provide automated functionality to display a warning         Calculate Discount    Manage Entitlement    DoDFMR, Vol.10, Chap.                    OFFM-NO-0106, Jan 2006,
                          message if offered discount is not economically justified.                                                                02, 020202-A (04/02)                     PMD-07
AP-2751                   The system shall provide automated functionality to use the invoice           Calculate Discount    Manage Entitlement    DoDFMR Vol. 4, Chap. 9,                  FAR 32.906 (e)
                          received date for computation of discounts on invoices when no invoice                                                    090201-F (01/07); OFFM-
                          date is present on the invoice.                                                                                           NO-0106, Jan 2006, PMD-
                                                                                                                                                    08
AP-2752                   The system shall provide automated functionality to calculate interest        Prompt Payment Date Manage Entitlement      DoDFMR, Vol.10, Chap.                    OFFM-NO-0106, Jan 2006,
                          beginning on the first day after the due date of the invoice.                 Past?                                       07, 070307-C (07/02)                     PMD-08
AP-2753                   The system shall provide automated functionality to calculate interest due    Calculate Interest and Manage Entitlement   DoDFMR, Vol.10, Chap.                    OFFM-NO-0106, Jan 2006,
                          in 30 day increments.                                                         Penalties                                   07, 070307-C (07/02)                     PMD-08

AP-2754                   The system shall provide automated functionality to add interest penalties    Calculate Interest and Manage Entitlement   DoDFMR, Vol.10, Chap.                    OFFM-NO-0106, Jan 2006,
                          unpaid for 30 days to the principal amount of the invoice. The next 30 day    Penalties                                   07, 070307-A (07/02)                     PMD-08
                          increment shall be calculated on this amount.
AP-2755       AP-2707     The system shall provide the capability to prevent accrual of interest        Calculate Interest and Manage Entitlement   DoDFMR, Vol.10, Chap.                    OFFM-NO-0106, Jan 2006,
                          penalties exceeding 360 days.                                                 Penalties                                   07, 070307-C (07/02)                     PMD-08

AP-2756       AP-2747     The system shall provide automated functionality to accept and compare        Calculate Discount    Manage Entitlement    DoDFMR Vol. 10, Chap. 2,                 'FAR 52.232-8 (02;02)
                          multiple discounts and select the most advantageous terms for payment.                                                    020102 (04/02); OFFM-NO-
                                                                                                                                                    0106, Jan 2006, PMD-07


AP-2757                   The system shall provide automated functionality to accept contractor's     Calculate Discount     Manage Entitlement     DoDFMR Vol. 10, Chap. 2,                 FAR 52.232-8
                          extension of discount period or increase in the discount percentage beyond                                                020102
                          what was previously offered.
AP-2760                   The system shall provide automated functionality to apply the interest rate Calculate Interest and Manage Entitlement     DoDFMR Vol. 10, Chap. 7,
                          in effect on the first day to the entire period of interest accrual.        Penalties                                     070307-B (07/02)




                                                                                                                Page 110
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                   (7) Calculate_Entitlement                                                                            11/15/2010

Unique ID     Parent      Functional Requirement                                                        DFAS Process Name BPM Process               Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                           and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                           Number

AP-2764                   The system shall provide the capability to ensure that payments are made      Determine Payment     Manage Entitlement    DoDFMR Vol. 10, Chap. 7,
                          no earlier than the 28th day of the payment period for contracts issued       Schedule Date                               070101-B. 1 (07/02)
                          before March 31, 1989.
AP-2765                   The system shall provide automated functionality to ensure that payments      Determine Payment     Manage Entitlement    DoDFMR Vol. 10, Chap. 7,                 5 CFR 1315; FAR 32.9
                          are made no earlier than the 23rd day of the payment period for contracts     Schedule Date                               070101-B. 2 (07/02)
                          issued after April 1, 1989 (IAW Prompt Payment Act).


AP-2767                   The system shall provide automated functionality to accept discounts          Calculate Discount    Manage Entitlement    DoDFMR Vol. 10, Chap. 2
                          offered on an invoice.                                                                                                    020102 (07/02)

AP-2770                   The system shall provide automated functionality to determine the most        Calculate Discount    Manage Entitlement    DoDFMR Vol.10, Chap. 2,
                          cost effective discount.                                                                                                  020104 (07/020

AP-2771                   The system shall provide automated functionality to compute discounts on Calculate Discount         Manage Entitlement    DoDFMR Vol. 10, Chap. 2,
                          mandatory withheld funds when these amounts are released for payment if                                                   020203 A.3 (04/02)
                          previous payments were paid within the discount terms.

AP-2773       AP-2756     The system shall provide automated functionality to calculate discounts by    Calculate Discount    Manage Entitlement    DoDFMR Vol. 10, Chap. 2,
                          invoice line item and quantity.                                                                                           020203-5 (04/02)
AP-2775       AP-2756     The system shall provide the capability to split invoice payments when        Calculate Discount    Manage Entitlement    DoDFMR Vol. 10, Chap. 2,
                          discounts are offered by line item.                                                                                       020203-5 (04/02)
AP-2783       AP-1497     The system shall provide automated functionality to make separate             Determine Payment   Manage Entitlement      FSIO OFFM-N0-0106, req. 09.02.05
                          payments when items on an invoice have different payment terms.               Schedule Date                               PMD-02 (01/06)
AP-2784                   The system shall provide automated functionality to notify the user when      Prompt Payment Date Manage Entitlement      FAR 52.232-25 (10/03)                    OFFM-NO-0106, Jan 2006,
                          invoice is subject to interest.                                               Past?                                                                                PMD-08


AP-2785                   The system shall provide automated functionality to calculate interest in     Calculate Interest and Manage Entitlement   FAR 52.232-25 (10/03)                    OFFM-NO-0106, Jan 2006,
                          accordance with Prompt Pay Act unless otherwise excluded.                     Penalties                                                                            PMD-08



AP-2786       AP-2785     The system shall provide automated functionality to prevent calculation of Prompt Payment Date Manage Entitlement         DoDFMR Vol. 10, Chap. 7,                 OFFM-NO-0106, Jan 2006,
                          interest on contracts not subject to the Prompt Payment Act as listed: (a) Past?                                          070102 (07/02)                           PMD-08
                          Contracts with foreign governments; (b) Contracts executed prior to
                          October 1, 1982 (unless modified or renewed after that effective date); (c)
                          Any interest which may be payable under claims settled under the Contract
                          Disputes Act (CDA) of 1978, except claims related to the PPA.; (d)
                          Contracts based on foreign laws or customs issued under Status of Forces
                          Agreements (10 U.S.C. 2396); (e) Contracts where payment terms and
                          late payment penalties have been established by other governmental
                          authority (e.g., tariffs); (f) Contract financing payments, other than the final
                          payment; (g) USPFO s in each state share costs with their state on
                          building or maintaining property. If the state contracting officer, acting in his
                          or her capacity as a state employee, issues contracts for this work using
                          state fund cite, payments made to the state or contractor are exempt from
                          PPA.




                                                                                                                Page 111
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                          (7) Calculate_Entitlement                                                                       11/15/2010

Unique ID     Parent      Functional Requirement                                                               DFAS Process Name BPM Process           Requirement Source Name Requirement      Secondary Requirement   Accounting
              Requirement                                                                                                                              and Date                Source Reference Source and Date         Transaction
              No.                                                                                                                                                              Number

AP-2792       AP-2805     The system shall provide the capability to automatically make payment                Manage Payment     Manage Entitlement   DFARS 204.7108 (1)
                          using the standard accounting classification structure with earliest                 Instructions                            (d10), May 2007
                          cancellation date first (i.e., availability type code, expiration flag, period of
                          availability), exhausting all funds in that standard accounting classification
                          structure before disbursing from the next fiscal year.

AP-2793       AP-2805     In the event there is more than one standard accounting classification           Manage Payment         Manage Entitlement   DFARS 204.7108 (1)
                          structure associated with the same cancellation date (i.e., availability type Instructions                                   (d10), May 2007
                          code, expiration flag, period of availability) at the Contract level, the system
                          shall automatically disburse the payment amount from each standard
                          accounting classification structure with the same cancellation date in the
                          same proportion as the amount of the standard accounting classification
                          structure within the cancellation date.

AP-2794       AP-2805     The system shall provide automated functionality to make payments at the Manage Payment                 Manage Entitlement   DFARS 204.7108 (1)
                          Contract level, within the same proportion as the amount of funding      Instructions                                        (d11), May 2007
                          currently unliquidated for each standard accounting classification.

AP-2795       AP-2805     The system shall provide the capability to automatically make payments               Manage Payment     Manage Entitlement   'DFARS 204.7108 (d8),
                          within the obligation document level sequence (i.e., period of availability)         Instructions                            (10/05)
                          specified by the contracting officer.
AP-2805                   The system shall have the capability to automatically identify the following         Manage Payment     Manage Entitlement   DFARS 204.7108 (d), May
                          special payment instructions identifiers in accordance with DFARS                    Instructions                            2007
                          204.1708 (d): a) d1 (line item specific: single funding); b) d2 (line item
                          specific: sequential LOA order); c) d3 (Line item specific: contracting
                          officer specified order); d) d4 (Line item specific: by fiscal year); e) d5
                          (Line item specific: by cancellation date); f) d6 (Line item specific:
                          proration); g) d7 (Contract-wide: sequential LOA order); h) d8 (Contract-
                          wide: contracting officer specified order); i) d9 (Contract-wide: by fiscal
                          year); j) d10 (Contract-wide: by cancellation date); k) d11 (Contract-wide:
                          proration); l) d12 (Other)




AP-2807                   The system shall provide the capability to identify when FAR 52.229-3                Process Contract   Manage Entitlement   FAR 52.229-3
                          (federal state, and local taxes) is cited on the obligation document.                Clauses


AP-2808                   The system shall allow an authorized user to make federal, state and local           Process Contract   Manage Entitlement   FAR 52.229-3
                          tax payments, when FAR 52.229-3 is cited on the obligation document.                 Clauses


AP-2809                   The system shall provide the capability to identify when FAR 52.229-6      Process Contract             Manage Entitlement   FAR 52.229-6
                          (Taxes-Foreign Fixed-Price Contracts) is cited on the obligation document. Clauses


AP-2811                   The system shall provide the capability to identify when FAR 52.229-7                Process Contract   Manage Entitlement   FAR 52.229-7
                          (Taxes-Fixed-Priced Contracts with Foreign Governments) is cited on the              Clauses
                          obligation document.
AP-2812                   The system shall provide the capability to identify when FAR 52.229-8                Process Contract   Manage Entitlement   FAR 52.229-8
                          (Taxes-Foreign Cost-Reimbursement Contracts) is cited on the obligation              Clauses
                          document.



                                                                                                                       Page 112
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                    (7) Calculate_Entitlement                                                                                   11/15/2010

Unique ID     Parent      Functional Requirement                                                         DFAS Process Name BPM Process             Requirement Source Name Requirement      Secondary Requirement             Accounting
              Requirement                                                                                                                          and Date                Source Reference Source and Date                   Transaction
              No.                                                                                                                                                          Number

AP-2813                   The system shall provide the capability to identify when FAR 52.229-9          Process Contract    Manage Entitlement    FAR 52.229-9
                          (Taxes-Foreign Cost-Reimbursement Contracts with Foreign Governments)          Clauses
                          is cited on the obligation document.
AP-2814                   The system shall provide the capability to identify when FAR Subpart           Process Contract    Manage Entitlement    'DoD FMR Volume 10,                             FAR Subpart 29
                          29.201 (Federal Excise Taxes) is cited on the obligation document.             Clauses                                   Chapter 6., Sub 060201,
                                                                                                                                                   Feb. 1996

AP-2816                   The system shall provide the capability to identify when FAR 52.249-2          Process Contract    Manage Entitlement    FAR 52.249-2 (05/04)
                          (Termination for Convenience (Fixed Price)) is cited on the obligation         Clauses
                          document.

AP-2817                   The system shall provide the capability to identify when FAR 52.249-4          Process Contract    Manage Entitlement    FAR 52.249-4 (04/84)
                          (Termination for Convenience (Services)) is cited on the obligation            Clauses
                          document.

AP-2825                   The system shall make Apprehension Rewards payments by day 30 upon             Determine Payment   Manage Entitlement    10 U.S.C. 956; 10 U.S.C.    10 U.S.C. 956; 10
                          receipt of certified voucher (SF1034) or electronic equivalent.                Schedule Date                             7214                        U.S.C. 7214


AP-2827                   The system shall make payments (Apprehension Reimbursements &                  Determine Payment   Manage Entitlement    10 U.S.C. 956; 10U.S.C.
                          Confinement Costs) by day 30 upon receipt of certified voucher (SF1034)        Schedule Date                             7214
                          or electronic equivalent.
AP-2905       AP-1375     The system shall provide automated functionality to reduce the amount of       Process Contract    Manage Entitlement    FAR 52.247-67 (02/06)       Federal          OFFM-NO-0106, Jan 2006,
                          invoiced freight charges IAW the FAR clauses governed by the contract          Clauses                                                               Acquisition      PMC-13
                          cited on the invoice.                                                                                                                                Regulation (FAR)

AP-2905.01    AP-2905     The system shall provide automated functionality to allow payment of           Process Contract    Manage Entitlement    FAR 52.247-67 (02/06)   Federal                 FAR Subpart 47.303-17(d)
                          transportation charges, in the event the supporting FAR clause (FAR            Clauses                                                           Acquisition             (1); FAR 47.300 (02/06)
                          52.247-67 and/or FAR Subpart 47.303-17) is present and meets the dollar                                                                          Regulation (FAR);
                          threshold.                                                                                                                                       OFFM-NO-0106,
                                                                                                                                                                           Jan 2006, PMC-
                                                                                                                                                                           13
AP-2905.02    AP-2905     The system shall provide automated functionality to disallow payment of        Process Contract    Manage Entitlement    FAR 52.247-67 (02/06)   Federal                 FAR Subpart 47.303-17(d)
                          transportation charges, in the event the supporting FAR clause (FAR            Clauses                                                           Acquisition             (1); FAR 47.300 (02/06)
                          52.247-67 and/or FAR Subpart 47.303-17) is not present, and allow the                                                                            Regulation (FAR)
                          invoice to pay without the transportation charges.                                                                                               ; OFFM-NO-0106,
                                                                                                                                                                           Jan 2006, PMC-
                                                                                                                                                                           13
AP-2914                   The system shall ensure that entitled and disbursed quantities do not          Calculate Acceptance Manage Entitlement   FSIO OFFM-N0-0106, req. 09.02.50
                          exceed what is cited in the contract, except where the excess quantities       Value                                     PMC-08, JAN 2007
                          accepted on the receiving report are within the quantity variance as stated
                          in the contract.
AP-3365                   To support the payment process, the agency’s single integrated financial       Match Type          Manage Entitlement    JFMIP SR-02-02, 41          09.04.93
                          management system must permit payment without evidence of                                                                (01/07)
                          performance (for contract financing, including advance payments and
                          commercial contract financing).
AP-3390                   To support the Intragovernmental processes, the system shall have the          Process Contract    Manage Entitlement    TFM Volume I, Bulletin
                          capability to identify when advances are permitted for an Acknowledged         Clauses                                   2007-03, Section III, B.3
                          Intragovernmental Order
AP-3391                   To support the Intragovernmental processes, the system shall have the          Process Contract    Manage Entitlement    TFM Volume I, Bulletin
                          capability process advances when permitted and identified in the               Clauses                                   2007-03, Section III, B.3
                          Acknowledged Intragovernmental Order




                                                                                                                 Page 113
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                     (7) Calculate_Entitlement                                                                        11/15/2010

Unique ID     Parent      Functional Requirement                                                          DFAS Process Name BPM Process            Requirement Source Name Requirement      Secondary Requirement   Accounting
              Requirement                                                                                                                          and Date                Source Reference Source and Date         Transaction
              No.                                                                                                                                                          Number

AP-3405                   To support payment of Intragovernmental Bills, the system shall disburse        Determine Payment   Manage Entitlement   DoDFMR Volume 11A,
                          the payment request for an Economy Act Order upon receipt of the request.       Schedule Date                            Chapter 3, 030502
                          A bill submitted or a request for payment is now subject to audit or
                          certification in advance of payment.
AP-3418                   The system shall provide the capability to automatically process FAR            Process Contract    Manage Entitlement   DoDI 4000.19, Aug. 9,
                          clauses cited on the Intragovernmental Support Agreement (e.g. DD Form          Clauses                                  1995
                          1144) when processing an associated payment request. Specific
                          processing requirements for clauses are defined by other requirements.

AP-3419                   To support Non-Interfund Intragovernmental processing, the system shall         Match Type          Manage Entitlement   DoDFMR Volume 10,
                          provide the capability to match the payment request to the requisition (i.e.                                             Chapter 10, 100102.B.3.a
                          Intragovernmental Support Agreement) and verified that the items billed                                                  (1)
                          were ordered and at the price citied on the agreement.

AP-3422                   The system shall provide the capability to pay General Services                 Determine Payment   Manage Entitlement   DoDFMR Volume 10,
                          Administration (GSA) Noninterfund Billings by check within 15 days after        Schedule Date                            Chapter 10, 100104.E.1
                          receipt of the GSA payment request.
AP-3423                   The system shall provide the capability to pay General Services                 Match Type          Manage Entitlement   DoDFMR Volume 10,
                          Administration (GSA) Noninterfund Billings without preaudit or receipt                                                   Chapter 10, 100104.E.1
                          verification (i.e. 2-way match).
AP-3430                   The system shall provide the capability to pay GSA Motor Pool payment           Determine Payment   Manage Entitlement   DoDFMR Volume 10,
                          requests within 30 days of the billing date.                                    Schedule Date                            Chapter 10, 100104.E.4
AP-3431                   The system shall provide the capability to match a GSA Motor Pool               Match Type          Manage Entitlement   DoDFMR Volume 10,
                          payment requests to the obligation document.                                                                             Chapter 10, 100104.E.4
AP-3433                   The system shall provide the capability to process GSA Federal                  Determine Payment   Manage Entitlement   DoDFMR Volume 10,
                          Telecommunication Services (FTS) within 15 days after receipt of the GSA        Schedule Date                            Chapter 10, 100104.E.5
                          payment request
AP-3434                   The system shall provide the capability to pay a payment request from the       Determine Payment   Manage Entitlement   DoDFMR Volume 10,
                          Government Printing Office (GPO) within 15 days after the receipt of a          Schedule Date                            Chapter 10, 100104.E.5
                          certified invoice from the ordering activity




                                                                                                                  Page 114
Calculate Entitlement

External Non-
DoD User or
  Non-DoD
   Source
                                                                                                                                                                                                                           Interest Rate

                                                                                                                 Goods and Services
                                                                                                                  Acknowledgement
    Shared




  Financial         Entitlement
 Management                                                                                                       Match to
                                                                                                  4 Way
                                                                                                                  Receipt
                                                                                                                                                      Entitlement
                                                                                                                                                                                                                                                              Request for
                                                                                                                                                      Information
                                                                                                                                                                                                                                                           Administrative Offset
                           Reimbursable Bill                                                                                       Calculate
                                                      DoD Initiated                                              Match to
                                           FAST PAY                                               3 Way                           Acceptance
                                                       Payment                                                  Acceptance
                                            Invoice                                                                                 Value
                                                        Request
                   Interfund
                     Billing
                                                                                                                                               Process                                                                                                                              Accounts
                                                                              Match Type                                                                              Calculate
                                                                                                               2 Way                           Contract                                                                                            Compare                         Receivable
                                                                                                                                                                      Discounts
                                                                                                                                               Clauses                                                                                            Outstanding                       Balance
                                                                                                                                                                                                                                              Accounts Receivable
                                                      Transportation with                   Yes
                                                                                                                                                                                          Prompt Payment                                           Balance
                                                      Dollar Amount Over                                                                                                                                                                                                                          Invoice
                                                          Threshold ?                                                                                                                       Date Past?                                                                                          Information
                                                                                                                                                                      Determine                                             Manage
                                                                                                                                                                                                                                                                                                  with Net
                                                                         NO                               No                                                          Payment                         NO                    Payment
                                                                                                                                                                                                                                                                                                Amount Due
                                                                                                                                                                    Schedule Date                                          Instruction                     Contractor Owes?
                  Acceptance
                   Evidence                                                          Contract Payment?                                                                                                                                                           NO
                                                             YES

                                                                                                                                                                                                YES
                                                                                                                                                                                                                                                     Yes
                                                           Validate
                                                        Transportation                                                                                                                                  Calculate
                        Certified                       Documentation                                                                                                                                    Interest
                        Invoice                                                                                                                                                                                                                                              Process IRS
                                                                                                                                                                                                      And Penalties                              Calculate and
                                                                                                                                                                                                                                                                             Withholding
                                     Certified                                                                                                                                                                                                     Manage
                                                                                                                                                                                                                                                                               (3% tax)
                                    Credit Card                                                                                                                                                                                                     Offsets
                                                                                                                                                                                                                                                                                (TBD)      Net Amount Due Determined
                                      Invoice                                                                                                                                       Interest Owed
                                                                                                                                                                                                                                                                                              Go To: Manage Funds
                                                                                                                                                                                                                                                                                                   Validation

                    Accountant


                                                                                                                                                                                                                      Liquidate Outstanding                            Accounts Receivable
                                                                                                                                                                                                                      Accounts Receivable                                  Liquidated
                                                                                                                                                                                                                             Balance
                                                                                                                                                                                                                                                                                                  Offset Pro Forma
                                                                                                                                                                                                Establish Accounts                                                                                     Entries
                                                                                                                                                                                                     Payable                                             Generate Offsetting
                                                                                                                                                                                                                                                        Liability or Receivable
                                                                                                                                                                                                                                                                                                 Got To: Capture Pro
                                                                                                                                                                                                                                                          Pro Forma Entries
                                                                                                                                                                                                                                                                                                   Forma Entries


   Material
  Supply and
   Service                                                                        Manage Inbound and
 Management                                                                       Outbound Shipments
                                              Shipping
                                            Documentation
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (8) Manage_Funds_Validation                                                                             11/15/2010

Unique ID     Parent      Functional Requirement                                                                 DFAS Process    BPM Process   Requirement Source Name and         Requirement Secondary Requirement     Accounting
              Requirement                                                                                        Name                          Date                                Source      Source and Date           Transaction
              No.                                                                                                                                                                  Reference
                                                                                                                                                                                   Number

AP-0400                    The system shall maintain a history of all prevalidation requests sent to and         Manage Funds    Manage        DoDFMR,Volume 01,Chapter            09.06.13
                           responses received from the Accounting Station.                                       Validation      Entitlement   02,Add. 2 D10i; 'OFFM-NO-0106,
                                                                                                                                               Jan 2006, PME-01/PME-02
AP-0400.01    AP-0400      The system shall capture the date that prevalidation requests and cancelations Manage                 Manage        DoDFMR, Volume 01, Chapter 02,      09.06.13    OFFM-NO-0106, Jan 2006,
                           were sent and responses received and retain the date in the history.           Prevalidation          Entitlement   Add. 2 D10i                                     PME-01; PME-02


AP-0400.02    AP-0400      The system shall provide the capability to view prevalidation request,                Manage          Manage        DoDFMR, Volume 01, Chapter 02,      09.06.13    OFFM-NO-0106, Jan 2006,
                           cancelation and response history.                                                     Prevalidation   Entitlement   Add. 2 D10i                                     PME-01; PME-02
AP-1377                    The system shall provide the capability to electronically send a notification for a   Manage          Manage        DFAS 7000.7-I March 2003
                           prevalidation request to the responsible Accounting Station based on the              Prevalidation   Entitlement
                           Agency Accounting Identifier Codes as defined by the Standard Financial               Request
                           Information Structure (SFIS).
AP-1383                    The system shall be able to receive prevalidation responses from an                   Manage          Manage        DFAS 7000.7-I March 2003
                           Accounting Station.                                                                   Prevalidation   Entitlement
                                                                                                                 Response
AP-1384                    The system shall match prevalidation responses to prevalidation requests.             Manage          Manage        DFAS 7000.7-I March 2003
                                                                                                                 Prevalidation   Entitlement
                                                                                                                 Response
AP-1862                    The system shall suspend the entire invoice payment until all prevalidation           Manage          Manage        DFAS 7000.7-I March 2003                        OFFM-NO-0106, Jan 2006,
                           requests have been approved.                                                          Prevalidation   Entitlement                                                   PMC-08

AP-2392                    The system must provide the capability to establish and modify the system's     Manage                Manage        DFAS 7000.7-I March 2003
                           response (either reject transaction or provide warning) to the failure of funds Prevalidation         Entitlement
                           availability edits for each transaction type.                                   Response
AP-2394                    The entitlements system must send the DoD Funds Balance dataset elements        Manage                Manage        BEA 4.1 Verify Funds Availability
                                                                                                           Prevalidation         Entitlement   BPM Process
                                                                                                           Request
AP-2394.01    AP-2394      The entitlement system must relate the PIIN, SPIIN and CLIIN/SLIIN to the       Manage                Manage        SFIS Compliance Checklist, BEA
                           DUID on each request.                                                           Prevalidation         Entitlement   4.1, (3/07) Req. C9
                                                                                                           Request
AP-2398                    The entitlement system must provide the capability to release of an entitlement Manage                Manage        FSIO OFFM-N0-0106, req. SMB-10 08.02.04
                           for disbursement when it has received an Authority to Disburse (ATD) for all    Prevalidation         Entitlement
                           requests submitted to the Accounting Station(s) of Record.                      Response

AP-2401                    The system must provide the capability to cancel a previous pre-validation     Manage                 Manage        DFAS 7000.7-I March 2003
                           request. This capability can be performed only when the funds have not been    Prevalidation          Entitlement
                           disbursed.                                                                     Request
AP-2401.01    AP-2401      The entitlement system must provide the capability to send a cancellation for  Manage                 Manage        DFAS 7000.7-I March 2003
                           previous request that received a negative response.                            Prevalidation          Entitlement
                                                                                                          Request
AP-2401.03    AP-2401      The entitlement system must provide the capability to send a cancellation for  Manage                 Manage        DFAS 7000.7-I March 2003
                           previous request that received no response.                                    Prevalidation          Entitlement
                                                                                                          Request
AP-2401.04    AP-2401      The entitlement system must provide the capability to send a new request after Manage                 Manage        DFAS 7000.7-I March 2003
                           a previous request for the same CLIIN/SLIIN, accounting station has been       Prevalidation          Entitlement
                           cancelled.                                                                     Request
AP-2401.05    AP-2401      The Entitlement System must provide the capability to receive and process      Manage                 Manage        DFAS 7000.7-I March 2003
                           responses for cancellation requests.                                           Prevalidation          Entitlement
                                                                                                          Request
AP-2401.06    AP-2401      The Entitlement System must provide an alert for cancellation requests that    Manage                 Manage        FSIO OFFM-N0-0106, req. SMB-10 08.02.04
                           have been rejected.                                                            Prevalidation          Entitlement
                                                                                                          Response



                                                                                                                     Page 116
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (8) Manage_Funds_Validation                                                                            11/15/2010

Unique ID     Parent      Functional Requirement                                                            DFAS Process       BPM Process   Requirement Source Name and       Requirement Secondary Requirement     Accounting
              Requirement                                                                                   Name                             Date                              Source      Source and Date           Transaction
              No.                                                                                                                                                              Reference
                                                                                                                                                                               Number

AP-2401.07    AP-2401      The entitlement system must prevent cancellation requests from being sent to     Manage             Manage        DFAS 7000.7-I March 2003
                           the Accounting Station when the associated funds have been disbursed.            Prevalidation      Entitlement
                                                                                                            Request

AP-2404                    The entitlement system must prevent a payment from being made for more           Manage             Manage        DFAS 7000.7-I March 2003
                           than what was prevalidated.                                                      Prevalidation      Entitlement

AP-2405                    The entitlement system must provide the capability for authorized users to view Manage              Manage        DFAS 7000.7-I March 2003
                           suspended disbursements via a report or on-line application.                    Prevalidation       Entitlement



AP-2637.01    AP-2637      The system shall have the capability to distinguish between FMS (Foreign         Foreign Military   Manage        DFARS 204.7108 (05/07)
                           Military Sales) and US document line items.                                      Sales?             Entitlement
AP-2869                    The entitlement system shall identify pre-validation requests for which a        Manage             Manage        DFAS 7000.7-I March 2003                      OFFM-NO-0106, Jan 2006,
                           response has not been received.                                                  Prevalidation      Entitlement                                                 PMC-08
AP-2869.01    AP-2869      The entitlement system shall provide an alert when a prevalidation response      Manage             Manage        DFAS 7000.7-I March 2003
                           has not been received within a prespecified time frame to allow an authorized    Prevalidation      Entitlement
                           user to research the cause.
AP-2870.01    AP-2870      The entitlement system must send an updated prevalidation request when the       Manage             Manage        DFAS 7000.7-I March 2003
                           data passed in the request has changed and an authority to disburse (ATD)        Prevalidation      Entitlement
                           was previously received.                                                         Request
AP-2870.02    AP-2870      The entitlement system must have the capability to send a cancellation for the   Manage             Manage        DFAS 7000.7-I March 2003
                           original response and a new request when the Agency Accounting Identifier        Prevalidation      Entitlement
                           Code (i.e. Accounting system) has changed.                                       Request


AP-2870.03    AP-2870      The entitlement system must have the capability to receive and process a         Manage             Manage        DFAS 7000.7-I March 2003
                           response to an updated request.                                                  Prevalidation      Entitlement
                                                                                                            Request
AP-2871                    Both Accounting system of record and Entitlement system must maintain the        Manage Funds       Manage        SFIS Compliance Checklist, BEA
                           SFIS DUID for reconciliation purposes                                            Validation         Entitlement   4.1, (3/07) Req. C9

AP-2872                    The core financial systems must have the capability to perform prevalidation at Manage Funds        Manage        DOD-IG Report D2007-065
                           the DUID level                                                                  Validation          Entitlement

AP-2873                    'The entitlement system must perform all entitlement edits and processes, as     Manage             Manage        DODFMR Vol 10, Chpt 1, 010201.B
                           specified by payment type, prior to submitting a pre-validation request.         Prevalidation      Entitlement



AP-2884                    The entitlement system shall provide the capability to view and research         Manage             Manage        FSIO OFFM-N0-0106, req. SMB-10 08.02.04
                           rejected payment requests.                                                       Prevalidation      Entitlement
                                                                                                            Response
AP-2885                    The entitlement system shall alert the user when a response can not be           Manage             Manage        DFAS 7000.7-I March 2003
                           processed. For example, it can not be matched back to a request.                 Prevalidation      Entitlement
                                                                                                            Response
AP-2886                    When processing new requests, the entitlement system must also send a            Manage             Manage        DFAS 7000.7-I March 2003
                           cancellation for any previous requests associated with the line item.            Prevalidation      Entitlement
                                                                                                            Request




                                                                                                                 Page 117
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (8) Manage_Funds_Validation                                                                            11/15/2010

Unique ID     Parent      Functional Requirement                                                             DFAS Process        BPM Process     Requirement Source Name and    Requirement Secondary Requirement     Accounting
              Requirement                                                                                    Name                                Date                           Source      Source and Date           Transaction
              No.                                                                                                                                                               Reference
                                                                                                                                                                                Number

AP-2890                    The JFMIP Core Financial System Requirements document highlights                   Manage Funds       Manage          JFMIP SR-02-02, 60             08.01.47
                           additional general qualities of the single integrated financial management         Validation         Entitlement
                           system that must be supported relative to the sharing of information and
                           processes between and among the core financial system, acquisition system,
                           and other mixed systems: facilitate the reconciliation of information that is
                           common to the core financial management system and to one or more of the
                           financial mixed systems (e.g., acquisition systems and property management
                           systems) described in the JFMIP Framework document and other JFMIP
                           requirements documents, the single integrated financial management system
                           must provide for: multiple levels of system access, transaction authorization,
                           and approval authority; single source data entry; validation of funds availability
                           prior to scheduling payment; communication of the need for additional funds;
                           simultaneous posting of budgetary and proprietary accounts; prepayment
                           examinations from diverse locations; controls to ensure transaction processing
                           in proper chronological/numeric sequence and standard edits for shared data.

AP-2891                    To support the Funds Control/Funds Availability Editing activity, the Core        Manage Funds        Manage          FSIO OFFM-N0-0106, req. FME-09 08.02.01
                           financial system must provide automated functionality to validate funds           Validation          Entitlement
                           availability prior to recording spending transactions.
AP-2891.03    AP-2891      To support the Funds Control/Funds Availability Editing activity, the Core        Manage Funds        Manage          FSIO OFFM-N0-0106, req. FME-09 08.02.01    FSIO OFFM-N0-0106, req.
                           financial system must provide automated functionality to validate funds           Validation          Entitlement                                                FME-02
                           availability prior to recording Advances

AP-2892                    To support the payment process, the agency’s single integrated financial          Manage Funds        Manage          JFMIP SR-02-02, 44             09.04.103
                           management system must verify funds availability before making payment.           Validation          Entitlement




AP-2893                    To support the Document and Transaction Control process, the Core financial       Manage              Manage          FSIO OFFM-N0-0106, req. SMB-10 08.02.04
                           system must provide automated functionality to define the level of fund control   Prevalidation       Entitlement
                           edits and tolerance checks as one of the following: Rejection; Warning            Response
                           (override authority needed to post transaction) and Information only (no
                           override needed).
AP-3014                    The system shall have the capability to record an offset upon the delivery of     Evaluate Payable    Evaluate Payable USSGL TFM S2 07-02 aug 2007                                         B406-031
                           land and land rights in the same year the order was placed when the current-      Request             Request
                           year expended authority (recorded in a separate transaction) is more than the     Information         Information
                           original obligation, and accrue an accounts payable.
AP-3021                    The system shall have the capability to record an offset upon the delivery of     Evaluate Payable    Evaluate Payable USSGL TFM S2 07-02 aug 2007                                         B406-041
                           buildings, improvements, and renovations in the same year the order was           Request             Request
                           placed when the current-year expended authority (recorded in a separate           Information         Information
                           transaction) is more than the original obligation, and accrue an accounts
                           payable. The budget authority is for unobligated funds exempt from
                           apportionment.
AP-3361                    To support the Funds Control/Advances activity, the core financial system must    Match t Contract or Manage          FSIO OFFM-N0-0106, req. FME-29 08.03.24
                           provide automated functionality to record advance payments made, such as          Obligation          Entitlement     (01/07)
                           travel advances, contract prepayments, and grant advances. When recording         Document
                           an advance payment, reference an obligating document and bring forward all
                           accounting information. In cases where no obligating document is available,
                           reduce funds availability and create an obligating document to support the
                           advance payment made.



                                                                                                                 Page 118
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (8) Manage_Funds_Validation                                                                     11/15/2010

Unique ID     Parent      Functional Requirement                                                             DFAS Process    BPM Process   Requirement Source Name and     Requirement Secondary Requirement   Accounting
              Requirement                                                                                    Name                          Date                            Source      Source and Date         Transaction
              No.                                                                                                                                                          Reference
                                                                                                                                                                           Number

AP-3425                    The system shall provide the capability to record that receipt verification has   Manage          Manage        DoDFMR Volume 10, Chapter 10,
                           been performed for General Services Administration (GSA) Noninterfund             Prevalidation   Entitlement   100104.E.1
                           Billings.                                                                         Response




                                                                                                                 Page 119
Manage Funds Validation


 External Non-                                  Foreign Military Sales
  DoD User or                                   Expenditure Authority       Foreign Military Sales
Non-DoD Source                                       Response               Expenditure Authority
                                                                                  Request
   Financial      Entitlement
  Management

                                            Foreign
                                        Military Sales?              Manage FMS                                                                                                                                   Payment
                                                                     Expenditure                                                                                                                                    ATD
                                                          Yes
                                                                      Authority
                                                                       Request                                                                                                                                        Go To: Manage Cash Management

                                                                                                                                                                               YES


                                                                                                                              Request Funds
                                                No                                                      YES
                                                                                                                                Validation                                                                      YES
                                                                For Self?
                  Invoice Information
                                                                                                                                                                            Authority to
                    with Net Amount
                                                                                                                                                                             Disburse                                                            Invoice with
                                                                                                                                                                                           No
                                                                            NO                                Request for                                                                                                                         Insufficient
                                                                                          Manage                Funds                                                                             Resolve
                                                                                                                                                                                                                            NO                      Funds
                                                                                        Prevalidation          Validation                                                                       Discrepancy
                                                                                                                                                 Funds                                                                      Insufficient Funds
                                                                                                                                               Validation
                                                                                                                                               Response                                                       Discrepancy
                                                                                                                                                                                                               Resolved
                                                                                          Manage                                                               Manage
                                                                                        Prevalidation                                                        Prevalidation
                                                                                          Request                                                             Response




                  Accountant




                                                                                                                            Manage Execution                Prevalidation
                                                                                               Request for
                                                                                                                             Fund Account                    Response
                                                                                               Prevalidation
                                                                                                                                   +
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (9) Manage_Execution_Fund_Acct                                                                              11/15/2010

Unique ID     Parent        Functional Requirement                                                              DFAS Process         BPM Process        Requirement Source Name Requirement Secondary Requirement     Accounting
              Requirement                                                                                       Name                                    and Date                Source      Source and Date           Transaction
              No.                                                                                                                                                               Reference
                                                                                                                                                                                Number
AP-0148                     The system shall provide a capability for an authorized user to view                Verify Funds         Verify Funds       FSIO OFFM-N-0106, req. 08.04.45
                            obligations, obligation adjustments and expenditures by contract line item and      Availability         Availability       FMF-02
                            accounting classification.
AP-0158                     The system shall provide a capability to include the certifying official's update   Resolve              Verify Funds       MRM #15, DTR 4500.9-R-
                            to an unmatched 'funding source' (obligation data) cited on the                     Discrepancy          Availability       Part II, Chap 212, (11/04)
                            POWERTRACK invoice.
AP-0345                     The system shall provide a capability to suspend invoices citing a Closed           Verify Funds         Verify Funds       FSIO OFFM-N0-0106, req. 08.02.27
                            Account.                                                                            Availability         Availability       SMC-09 (01/06)

AP-0411                     The system shall provide the capability to display the unliquidated balance of      Verify Funds         Verify Funds       FSIO OFFM-N0-0106, req. 08.04.43    FSIO OFFM-N0-0106, req.
                            the commitment, obligation, invoice, and receipt document.                          Availability         Availability       FMF-05                              PMC-12



AP-0467       AP-2318.03    The system shall have the capability to record spending transactions, including     Certify Funds        Certify Funds      FSIO OFFM-N0-0106, req. 08.01.13
                            commitments, obligations, advances and expenditures, at or below the level in                                               FME-03
                            the standard structured accounting classification.
AP-0473                     The system shall provide a capability to mark a Commitment as canceled and          Certify Funds        Review Funding     FSIO OFFM-N0-0106, req. 01.05.26
                            reverse the associated General Ledger account entry. Note: Budgetary                                     Request            SMD-05
                            Resources are available for future commitment.
AP-0478       AP-2149       The system shall provide a capability for an authorized user to view a              Verify Funds         Verify Funds       JFMIP SR-99-9, 10      10.02.41
                            populated Obligation Document.                                                      Availability         Availability
AP-0500                     The system shall provide a capability to establish multiple obligations against a   Review Funding       Manage Entitlement FSIO OFFM-N0-0106, Req 08.02.26
                            single commitment.                                                                  Request                                 SMC-08 (01/06)

AP-0520       AP-2931       The system shall provide a capability to prevent a duplicate Initiation,            Verify Funds         Verify Funds       FSIO OFFM-N0-0106, req. 14.01.30
                            Commitment or Obligation document number.                                           Availability         Availability       SMB-06 (01/07)
AP-0627                     The system shall provide a capability for an authorized user to add, modify,        Review Funding       Review Funding     DoDFMR Volume 3,
                            save, and delete Commitments associated to Economy Act Orders.                      Request              Request            Chapter 8, 080202.E



AP-0659                     The system shall provide a capability for an authorized user to add, modify,        Review Funding       Review Funding     DoDFMR Volume 3,
                            save, and delete an Obligations associated to Econmy Act Orders.                    Request              Request            Chapter 8, 080703



AP-1215                     'The Accounting System must have the capability to capture the prevalidation        Verify Funds         Verify Funds       DODFMR Vol 10, Chpt 1,
                            request information when an authority to disburse (ATD) was granted, to use         Availability         Availability       010106
                            in calculating the funds available for future prevalidation requests.

AP-1215.01    AP-1215       The Accounting System must have the capability to capture the prevalidation Verify Funds                 Verify Funds       DODFMR Vol 10, Chpt 1,
                            request information when an Authority To Disburse (ATD) was granted, to use Availability                 Availability       010106
                            in calculating the funds available for future prevalidation requests.

AP-1215.02    AP-1215       The Accounting System must have the capability to identify prevalidation            Verify Funds         Verify Funds       DODFMR Vol 10, Chpt 1,
                            requests history for which a payment has been disbursed.                            Availability         Availability       010106



AP-1215.03    AP-1215       To determine funds availability, the Accounting System must subtract from the       Verify Funds         Verify Funds       DODFMR Vol 10, Chpt 1,
                            unliquidated obligation all approved prevalidation requests (i.e. ATD received)     Availability         Availability       010106
                            for which the payment was not disbursed
AP-1215.04    AP-1215       The Accounting System must have the capability to grant an Authority to             Issue Authority to   Manage Execution   FSIO OFFM-N0-0106, req. 08.02.04    DODFMR Vol 10, Chpt 1,
                            Disburse (ATD) using a positive acknowledgement response to the entitlement         Disburse             Fund Account       SMB-10                              010106
                            system when the funds available is sufficient for the current prevalidation
                            request.

                                                                                                                    Page 121
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (9) Manage_Execution_Fund_Acct                                                                                   11/15/2010

Unique ID     Parent        Functional Requirement                                                              DFAS Process         BPM Process         Requirement Source Name Requirement Secondary Requirement              Accounting
              Requirement                                                                                       Name                                     and Date                Source      Source and Date                    Transaction
              No.                                                                                                                                                                Reference
                                                                                                                                                                                 Number
AP-1307                     The system shall provide a capability to stop payment to a closed                   Verify Funds         Verify Funds        OFFM-0106, January      08.05.12
                            appropriation.                                                                      Availability         Availability        2006, FME-05

AP-1308                     The system shall provide a capability to stop payment to a canceled                 Verify Funds         Verify Funds        OFFM-0106, January
                            appropriation.                                                                      Availability         Availability        2006, FME-10

AP-1486                     To support the Payee Information Maintenance process, the Core financial            Verify Funds         Award Contract or   FSIO OFFM-N0-0106, req. 09.01.20
                            system must provide automated functionality to prevent new obligations that         Availability         Acknowledge Order   PMA-16 (01/06)
                            reference inactive or debarred vendors.                                                                  or Issue
                                                                                                                                     Modification
AP-1525                     To support the Disbursing process, the Core financial system must provide           Resolve              Manage Execution    FSIO OFFM-N0-0106, req. 09.02.51      DoDFMR Vol 3, Chap 8
                            automated functionality to record ―obligate and pay‖ transactions where             Discrepancy          Fund Account        PMD-42 (01/07)                        (11/00)
                            obligation and payment occur simultaneously.
AP-1575.05    AP-1575       The system shall have the capability to post the following journal entry for all    Certify Funds        Generate Pro        DoDFMR,"Volume 01,       09.03.22
                            direct appropriations when expenditure authority is used:                                                Forma Entries for   Chapter 02, Add. 2 D7a
                            Budgetary: None                                                                                          Accounts Payable    (01/07)
                            Proprietary:
                            Debit 3107 Unexpended Appropriations-Used
                            Credit 5700 Expended Appropriations


AP-1610                     To support the Disbursing process, the Core financial system must provide           Verify Funds         Verify Funds        FSIO OFFM-N0-0106, req. 09.04.30
                            automated functionality to validate that invoices selected for payment will not     Availability         Availability        PMD-16
                            disburse a fund into a negative cash position. Notify the agency of invoices that
                            fail this edit.
AP-1610.01    AP-1610       The Core Financial system must issue an alert when the amount to be                 Verify Funds         Verify Funds        DODFMR Vol 10, Chpt 1,
                            disbursed exceeds the unliquidated obligation and the Accounts Payable that         Availability         Availability        010106
                            has been granted an Authority to Disburse.
AP-1708                     The system shall be able to create obligation adjustment notices (e.g.,             Manage Variances     Manage Execution    DoDFMR Vol. 10, Chapt.
                            transportation, discounts).                                                         and Transportation   Fund Account        1, Subpara 010201 (C),
                                                                                                                                                         (03/02)

AP-1709                     'The system shall be able to automatically establish both a commitment and          Verify Funds         Manage Entitlement DoD FMR, Vol. 1, Ch. 3,   (Public Law    OFFM-NO-0106, Jan 2006,
                            obligation at the line item level as long as funds are available.                   Availability                            Addendum, KAR # 7 and 8   101-510-       SMB-19
                                                                                                                                                        , DoD FMR Vol. 14, Ch.    Antideficiency
                                                                                                                                                        2A (09/07)                Act); 2B; vol
                                                                                                                                                                                  3, Chap 15,
                                                                                                                                                                                  para 15.02.02

AP-1711       AP-1708       The system shall provide the capability to allow adjustments to the obligation      Review Funding       Manage Entitlement DoDFMR Volume 1,                       DoDFMR Volume 14, Chapter
                            amount.                                                                             Request                                 Chapter 3, Add KAR#7                   (10/02); DoD 7220.9-M, Ch. 24
                                                                                                                                                        (05/93)                                B.3.a, Ch. 25.C; OFFM-NO-
                                                                                                                                                                                               0106, Jan 2006, SMB-19


AP-1714                     The system must be able to identify any recorded obligation appropriation that Verify Funds              Verify Funds        DoDFMR, Volume 3,        08.02.19     DoD 7000.14 R Vol. 1, Ch. 3,
                            is in canceled status.                                                         Availability              Availability        Chapter 10, 100201.G.2                Addendum, KAR # 7; DoD
                                                                                                                                                                                               7000.14R, Vol. 14, Ch. . 2 A &
                                                                                                                                                                                               B (Public Law 101-510
                                                                                                                                                                                               Antideficiency Act)




                                                                                                                    Page 122
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                            (9) Manage_Execution_Fund_Acct                                                                               11/15/2010

Unique ID     Parent        Functional Requirement                                                              DFAS Process     BPM Process        Requirement Source Name Requirement Secondary Requirement          Accounting
              Requirement                                                                                       Name                                and Date                Source      Source and Date                Transaction
              No.                                                                                                                                                           Reference
                                                                                                                                                                            Number
AP-1715                     The system must be able to identify the status of stopped payment                   Verify Funds     Verify Funds       JFMIP SR-02-02, 44      09.04.103   DoD 7000.14 R Vol. 1, Ch. 3,
                            appropriations in order to prevent disbursements and warn against further           Availability     Availability                                           Addendum, KAR # 7; DoD
                            obligations.                                                                                                                                                7000.14R, Vol. 14, Ch. . 2 A &
                                                                                                                                                                                        B (Public Law 101-510
                                                                                                                                                                                        Antideficiency Act)

AP-1788                     The system shall provide the capability to record and present all adjustments       Verify Funds     Verify Funds       FSIO OFFM-N0-0106, req. 08.02.27      OMB A-125 6.B / DoD
                            and modifications to documents, irrespective of the original documents status.      Availability     Availability       SMC-09                                7000.14R Vol. 14 Ch. 2. A
                            For example, the system will capture any adjustments to funding documents
                            that are suspended due to errors.
AP-1789.01    AP-1789       The system shall provide automated functionality to monitor amounts paid out        Verify Funds     Manage Entitlement FSIO OFFM-N0-0106, req. 08.05.12
                            of current year funds to cover obligations made against a cancelled account         Availability                        FME-05, JAN 2007
                            (TAFS).
AP-1789.02    AP-1789       The system shall provide automated functionality to prevent payments that           Verify Funds     Verify Funds       FSIO OFFM-N0-0106, req. 08.05.12
                            cumulatively exceed 1 percent of the current year appropriation or the total        Availability     Availability       FME-05, JAN 2007
                            amount available prior to close of the original appropriation.
AP-1793                     The system must be able to identify the unliquidated balance on an awarded          Verify Funds     Verify Funds       FSIO OFFM-N0-0106, req. 08.03.42
                            contract                                                                            Availability     Availability       FME-18


AP-1797       AP-1544       The system will provide the ability to identify unliquidated advances associated    Verify Funds     Manage Entitlement FSIO OFFM-N0-0106, req. 08.04.14
                            to a specific contract.                                                             Availability                        FME-08
AP-1858                     The system must be able to determine/identify if there is insufficient obligation   Verify Funds     Verify Funds       JFMIP SR-02-02, 44;     09.04.103     Grassley Amendment to
                            balance available in order to process the payment request.                          Availability     Availability       OFFM-NO-0106, Jan 2006,               Acquisition Reform Bill H.R.
                                                                                                                                                    PMC-08                                4650-56, and Section 8137 of
                                                                                                                                                                                          Public Law 103-335
AP-2008                     The system must be able to identify and notify the user of a payment request        Verify Funds     Verify Funds       JFMIP SR-02-02, 44       09.04.103    Grassley Amendment to
                            for which no valid obligation exists.                                               Availability     Availability                                             Acquisition Reform Bill H.R.
                                                                                                                                                                                          4650-56, and Section 8137 of
                                                                                                                                                                                          Public Law 103-335; OFFM-
                                                                                                                                                                                          NO-0106, Jan 2006, PMC-08


AP-2029                     The system shall provide automated functionality to define common                   Verify Funds     Manage Entitlement OMB Cir. A-127, 7. b     Core         GAO-04-763G (07/04)
                            accounting classification elements and classify and report accounting               Availability                        (07/93)                  Financial
                            transactions by each type of element to meet classification & reporting needs.                                                                   Systems
                                                                                                                                                                             Requirements
                                                                                                                                                                             , page 14

AP-2045                     The system must be able to recognize and not accept obligations on a closed         Verify Funds     Verify Funds       DoDFMR Volume 3,
                            (canceled) appropriation.                                                           Availability     Availability       Chapter 10, 100201.B
AP-2105                     The system shall allow a commitment reference (eg. MIPR, Requisition                Review Funding   Manage Entitlement FSIO OFFM-N0-0106, Req 08.02.26
                            Number) to be matched with multiple CLIN/SLIN/ELINs having the same line of         Request                             SMC-08 (01/07)
                            accounting (LOA).
AP-2144                     The system must provide the capability to provide for modification to spending      Review Funding   Manage Entitlement FSIO OFFM-N0-0106, req. 08.01.38
                            documents (commitments, obligations and expenditures), including ones that          Request                             FME-02, (01/07)
                            change the dollar amount or the accounting classification cited and check for
                            funds availability when changes are made.

AP-2149                     The system must provide the capability to automatically link transactions in the Review Funding      Manage Entitlement FSIO OFFM-N0-0106, req. 08.03.32
                            spending chain, and bring forward accounting and non-financial information       Request                                SMC-01
                            from one document to another, when the previously accepted document is
                            referenced (e.g., commitment to obligation, obligation to receiving report).




                                                                                                                    Page 123
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (9) Manage_Execution_Fund_Acct                                                                          11/15/2010

Unique ID     Parent        Functional Requirement                                                              DFAS Process    BPM Process       Requirement Source Name Requirement Secondary Requirement         Accounting
              Requirement                                                                                       Name                              and Date                Source      Source and Date               Transaction
              No.                                                                                                                                                         Reference
                                                                                                                                                                          Number
AP-2154                     The system must provide the capability to automatically notify users when         Verify Funds      Verify Funds      DFAS BB, Jan 2007, FSIO 09.04.30    OFFM-NO-0106, Jan 2006,
                            funds availability is reduced by transactions from external systems (e.g., credit Availability      Availability      OFFM-No-0106, req. PMD-             FME-02 and FME-03
                            card payments, and payroll).                                                                                          16 (01/07)
AP-2219                     If the customer is a federal agency, the system must record the fund citation     Certify Funds     Certify Funds     BEA 4.1 ENT_
                            provided.                                                                                                             Intragovernmental_
                                                                                                                                                  Order_Modification
                                                                                                                                                  Business Rule

AP-2227                     The system shall be able to accept and record authorized modifications and          Certify Funds   Manage Entitlement FSIO OFFM-N0-0106, req. 08.02.10     DoDFMR Volume 5, Chapter
                            cancellations of posted obligation documents.                                                                          SMC-04 (01/07)                       33 (04/05); DoDFMR Volume
                                                                                                                                                                                        3, Chapter 11 (09/00)


AP-2237                     The system must provide the capability to determine funds availability based Verify Funds           Verify Funds      FSIO OFFM-N0-0106, req. 08.02.09      OFFM-NO-0106, Jan 2006,
                            on whether funds cited are current, expired, or canceled and record          Availability           Availability      FME-10 (01/07)                        FME-02 and FME-03
                            appropriate accounting entries when de-obligation of expired funding occurs.
                            Also, the system must not allow the use of de-obligated prior-year funds for
                            current year expenditures.
AP-2244                     The system shall provide automated functionality to maintain information     Certify Funds          Manage Entitlement OFFM-NO-0106, Jan 2006,
                            related to obligation documents and related amendments, including obligating                                           PME-02
                            document number and type; vendor information, accounting classification
                            elements, referenced commitment (if applicable); and dollar amounts.

AP-2247                     The system must provide the capability to manage and control prior-year funds Verify Funds          Verify Funds      FMR Vol. 3, Chpt 10,
                            in the current year and support Public Law 101-510 (M-year legislation) by     Availability         Availability      100201.F
                            assuring that amounts paid out of current year funds to cover obligations made
                            against a closed account do not exeed lesser of

                            1. The unexpended balance of the canceled appropriation (the unexpended
                            balance is the sum of the unobligated balance plus the unpaid obligations of
                            an appropriation at the time of cancellation, adjusted for obligations and
                            payments which are incurred or made subsequent to cancellation, and which
                            would otherwise have been properly charged to the appropriation except for
                            the cancellation of the appropriation); or

                            2. The unexpired unobligated balance of the currently available appropriation;
                            or

                            3. One percent of the total original amount appropriated to the current
                            appropriation being charged.

AP-2247.02    AP-2247       'The system shall provide the capability to assure that the accounts payable        Verify Funds    Verify Funds      DoDFMR Volume 14           Section
                            amounts recorded in the current year appropriation for a closed (cancelled)         Availability    Availability      Chapter 2                  020102 B
                            account does not exceed the lesser of:
                            a. One percent of the total amount of the original appropriation to the current
                            appropriation being charged.
                            b. The unobligated balance of the currently available appropriation.
                            c. The unobligated balance of the canceled appropriation.
AP-2247.03    AP-2247       To support the requirements for expired and closed accounts, the core               Verify Funds    Verify Funds      DoD FMR Volume 3,
                            financial system shall provide the capability to identify the unobligated balance   Availability    Availability      Chapter 10, 100201.G.1
                            and unpaid obligations of all expired appropriations at the time they expire.




                                                                                                                    Page 124
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                            (9) Manage_Execution_Fund_Acct                                                                          11/15/2010

Unique ID     Parent        Functional Requirement                                                              DFAS Process     BPM Process      Requirement Source Name Requirement Secondary Requirement      Accounting
              Requirement                                                                                       Name                              and Date                Source      Source and Date            Transaction
              No.                                                                                                                                                         Reference
                                                                                                                                                                          Number
AP-2247.04    AP-2247       To support the requirements for expired and closed accounts, the core               Verify Funds     Verify Funds     DoDFMR Volume 3,
                            financial system shall provide the capability to identify the unobligated balance   Availability     Availability     Chapter 10, 100201.G.2
                            and unpaid obligations of all canceled appropriations at the time they are
                            canceled.
AP-2247.05    AP-2247       To support the requirements for expired and closed accounts, the core               Verify Funds     Verify Funds     DoDFMR Volume 3,
                            financial system shall provide the capability to identify to closed accounts all    Availability     Availability     Chapter 10, 100201.G.3
                            obligations and payments charged to currently available appropriations that
                            otherwise would have been properly chargeable (both as to purpose and
                            amount) to a canceled appropriation (as provided for in DoDFMR Volume 3,
                            Chapter 10, subparagraph 100201.F).
AP-2247.06    AP-2247       To support the requirements for expired and closed accounts, the core               Certify Funds    Certify Funds    DoDFMR Volume 3,
                            financial system shall provide the capability to maintain identification of the                                       Chapter 10, 100201.G.4
                            amount for which it is permissible to charge current appropriations for
                            obligations and payments which otherwise would have been properly
                            chargeable (both as to purpose and amount) to a canceled appropriation. This
                            amount is determined by subtracting, from the unexpended balance of the
                            appropriation at the time it was canceled, all subsequent obligations and
                            payments made as indicated in DoDFMR Volume 3, Chapter 10,
                            subparagraph 100201.G.3.
AP-2247.07    AP-2247       The system shall provide the capability to identify and track the unexpended        Verify Funds     Verify Funds     DoDFMR Volume 3,
                            balance for closed accounts. The unexpended balance is the sum of the               Availability     Availability     Chapter 10, 100201
                            unobligated balance plus the unpaid obligations of an appropriation at the time
                            of cancellation, adjusted for obligations and payments which are incurred or
                            made subsequent to cancellation, and which would otherwise have been
                            properly charged to the appropriation except for the cancellation of the
                            appropriation
AP-2247.08    AP-2247       The system shall provide the capability to track the account and amount of          Verify Funds     Verify Funds     DoDFMR Volume 3,
                            current year funds available to be used to cover the unexpended balance of          Availability     Availability     Chapter 10, 100201
                            canceled accounts.
AP-2247.09    AP-2247       To support the requirements for expired and closed accounts, the core               Verify Funds     Verify Funds     DoDFMR Volume 3,
                            financial system shall provide the capability to track the unpaid obligations and   Availability     Availability     Chapter 10, 100201.G.5
                            receivables associated to closed accounts, until all obligations are paid and
                            accounts receivable collected.
AP-2294       AP-1655       The system must provide the capability to reference multiple funding sources        Review Funding   Review Funding   DoDFMR, Volume 01,        09.05.28
                            on a single commitment or obligation.                                               Request          Request          Chapter 02, Add. 2 D2d
AP-2295                     The system shall provide automated functionality to produce detailed reports        Verify Funds     Verify Funds     DoDFMR, Volume 1,         09.06.07   OFFM-NO-0106, Jan 2006,
                            for commitments, obligations, accruals, and disbursements by document line          Availability     Availability     Chapter 2, Add. 2 D10e,              FMF-02
                            item.                                                                                                                 (01/07)
AP-2318                     The core financial system shall record commitments, obligations and                 Certify Funds    Certify Funds    DoDFMR, Volume 1,         09.06.07   OFFM-NO-0106, Jan 2006,
                            expenditures in the general ledger based upon classification elements of the                                          Chapter 2, Add. 2 D10e;              GLB-02
                            standard accounting structure.                                                                                        (01/07)
AP-2318.02    AP-2318       The system will record obligations in accordance to the USSGL.                      Certify Funds    Certify Funds    DoDFMR Volume 3                      OFFM-NO-0106, Jan 2006,
                                                                                                                                                  Chapter 15, Par. 150203              GLB-02 and FME-03
                                                                                                                                                  A.




                                                                                                                    Page 125
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Unique ID      Parent        Functional Requirement                                                             DFAS Process    BPM Process     Requirement Source Name Requirement Secondary Requirement      Accounting
               Requirement                                                                                      Name                            and Date                Source      Source and Date            Transaction
               No.                                                                                                                                                      Reference
                                                                                                                                                                        Number
AP-            AP-2318.02    The system shall have the capability to record the following journal entries for   Certify Funds   Certify Funds   US Treasury USSGL,                  OFFM-NO-0106, Jan 2006,
2318.02.01                   an Obligation (Undelivered Order) without an advance payment or prior                                              Section III, TC B306                GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program subject to apportionment:

                             Budgetary Entry
                               Dr 4610 Allotments - Realized Resources
                                     Cr 4801 Undelivered Orders - Obligations, Unpaid

                             Proprietary Entry
                                None
AP-            AP-2318.02    The system shall have the capability to record the following journal entry for an Certify Funds    Certify Funds   US Treasury USSGL,                  OFFM-NO-0106, Jan 2006,
2318.02.02                   Obligation (Undelivered Order) without an advance payment but preceded by a                                        Section III, TC B308                GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program subject to apportionment:

                             Budgetary Entry
                               Dr 4700 Commitments - Programs Subject to Apportionment
                                     Cr 4801 Undelivered Orders - Obligations, Unpaid
                                     Dr/Cr 4610 Allotments - Realized Resources

                             (GLA 4610 is increased [credited] or decreased [debited] if the undelivered
                             order differs from the outstanding commitment.)

                             Proprietary Entry
                                None
AP-            AP-2318.02    The system shall have the capability to record the following journal entry for an Certify Funds    Certify Funds   US Treasury USSGL,                  OFFM-NO-0106, Jan 2006,
2318.02.03                   Obligation (Undelivered Order) with an advance payment but without a prior                                         Section III, TC B308                GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program subject to apportionment:

                             Budgetary Entry
                               Dr 4610 Allotments - Realized Resources
                                     Cr 4802 Undelivered Orders - Obligations, Prepaid/Advanced

                             Proprietary Entry
                                Dr 1410 Advances and Prepayments
                                      Cr 1010 Fund Balance With Treasury



AP-            AP-2318.02    The system shall have the capability to record the following journal entry for an Certify Funds    Certify Funds   US Treasury USSGL,                  OFFM-NO-0106, Jan 2006,
2318.02.04                   Obligation (Undelivered Order) with an advance payment and preceded by a                                           Section III, TC B308                GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program subject to apportionment:

                             Budgetary Entry
                               Dr 4710 Commitments - Programs Subject to Apportionment
                                     Cr 4802 Undelivered Orders - Obligations, Prepaid/Advanced
                                     Dr/Cr 4610 Allotments - Realized Resources

                             (GLA 4610 is increased [credited] or decreased [debited] if the undelivered
                             order differs from the outstanding commitment.)

                             Proprietary Entry
                                Dr 1410 Advances and Prepayments
                                      Cr 1010 Fund Balance With Treasury


                                                                                                                    Page 126
             57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (9) Manage_Execution_Fund_Acct                                                                      11/15/2010

Unique ID      Parent        Functional Requirement                                                             DFAS Process    BPM Process     Requirement Source Name Requirement Secondary Requirement      Accounting
               Requirement                                                                                      Name                            and Date                Source      Source and Date            Transaction
               No.                                                                                                                                                      Reference
                                                                                                                                                                        Number
AP-            AP-2318.02    The system shall have the capability to record the following journal entries for   Certify Funds   Certify Funds   US Treasury USSGL,                  OFFM-NO-0106, Jan 2006,
2318.02.05                   an Obligation (Undelivered Order) without an advance payment or prior                                              Section III, TC B306                GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program exempt from apportionment:

                             Budgetary Entry
                               Dr 4620 Unobligated Funds Exempt From Apportionment
                                     Cr 4801 Undelivered Orders - Obligations, Unpaid

                             Proprietary Entry
                                None
AP-            AP-2318.02    The system shall have the capability to record the following journal entry for an Certify Funds    Certify Funds   US Treasury USSGL,                   OFFM-NO-0106, Jan 2006,
2318.02.06                   Obligation (Undelivered Order) without an advance payment but preceded by a                                        Section III, TC B308                 GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program exempt from apportionment:

                             Budgetary Entry
                               Dr 4720 Commitments - Programs Exempt From Apportionment
                                     Cr 4801 Undelivered Orders - Obligations, Unpaid
                                     Dr/Cr 4620 Unobligated Funds Exempt From Apportionment

                             (GLA 4620 is increased [credited] or decreased [debited] if the undelivered
                             order differs from the outstanding commitment.)

                             Proprietary Entry
                                None
AP-            AP-2318.02    The system shall have the capability to record the following journal entry for an Certify Funds    Certify Funds   US Treasury USSGL,                   OFFM-NO-0106, Jan 2006,
2318.02.07                   Obligation (Undelivered Order) with an advance payment but without a prior                                         Section III, TC B308                 GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program exempt from apportionment:

                             Budgetary Entry
                               Dr 4620 Unobligated Funds Exempt From Apportionment
                                     Cr 4802 Undelivered Orders - Obligations, Prepaid/Advanced


                             Proprietary Entry
                               Dr 1410 Advances and Prepayments
                                      Cr 1010 Fund Balance With Treasury
AP-            AP-2318.02    The system shall have the capability to record the following journal entry for an Certify Funds    Certify Funds   US Treasury USSGL,                   OFFM-NO-0106, Jan 2006,
2318.02.08                   Obligation (Undelivered Order) with an advance payment and preceded by a                                           Section III, TC B308                 GLB-02 , GLB-04 and GLB-05
                             Commitment in a Program exempt from apportionment:

                             Budgetary Entry
                               Dr 4720 Commitments - Programs Exempt From Apportionment
                                     Cr 4802 Undelivered Orders - Obligations, Prepaid/Advanced
                                     Dr/Cr 4620 Unobligated Funds Exempt From Apportionment

                             (GLA 4620 is increased [credited] or decreased [debited] if the undelivered
                             order differs from the outstanding commitment.)

                             Proprietary Entry
                                Dr 1410 Advances and Prepayments
AP-2318.03     AP-2318       The CoreCr 1010 Fund Balance With Treasury
                                        Financial System shall provide the capability to record Commitments Certify Funds       Certify Funds   DoDFMR Volume 3           09.06.07   OFFM-0106, Jan 2006, FME-
                             within the General Ledger for appropriations.                                                                      Chapter 15, Par. 150202              03
                                                                                                                                                A. 1-5

                                                                                                                    Page 127
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (9) Manage_Execution_Fund_Acct                                                                       11/15/2010

Unique ID     Parent        Functional Requirement                                                            DFAS Process    BPM Process        Requirement Source Name Requirement Secondary Requirement        Accounting
              Requirement                                                                                     Name                               and Date                Source      Source and Date              Transaction
              No.                                                                                                                                                        Reference
                                                                                                                                                                         Number
AP-2318.04    AP-2318       To support the Obligation process, the Core Financial System shall require a Verify Funds         Verify Funds       DoDFMR Volume 3         09.06.07    OFFM-0106, Jan 2006, FME-
                            Commitment to be recorded for procurement, military construction, and         Availability        Availability       Chapter 15, Par. 150202             03
                            research, development, test and evaluation appropriations. This allows Funds                                         A. 1-5
                            Control to ensure that an obligation equal to or less than the commitment may
                            be incurred without further recourse to an authorizing official. Commitments
                            are permissible for others appropriations, but not required.

AP-2343                     The system must provide the capability to automatically update the funds          Verify Funds    Manage Entitlement Public Law 106-79 Section           DoDFMR Vol 3, Chaps 3, 11
                            control and budget execution balances to reflect changes in the status of         Availability                       8135 (DoD Appn Act,                 (DFAS 7000.1-I Preval
                            obligations and expended appropriations, as well as changes in amounts.                                              2000); OFFM-0106, Jan               Instructions dtd Mar 2003)
                                                                                                                                                 2006, FME-02
AP-2397                     The Accounting System of Record must provide the capability to send an            Manage          Manage Execution FSIO OFFM-N0-0106, req. 08.02.04
                            acknowledgement indicating that the Entitlement System has the Authority to       Prevalidation   Fund Account       SMB-10
                            Disburse (ATD).                                                                   Response
AP-2401.08    AP-2401       The Accounting System must provide the capability to receive a cancellation       Manage          Manage Execution   DFAS 7000.7-I March 2003
                            for previous request that received a negative response. The original request is   Prevalidation   Fund Account
                            to reflect that it is no longer valid.                                            Request
AP-2401.09    AP-2401       The Accounting System must provide the capability to receive a cancellation       Manage          Manage Execution   DFAS 7000.7-I March 2003
                            for previous request that received no response. The original request is to        Prevalidation   Fund Account
                            reflect that it is no longer valid.                                               Request
AP-2401.10    AP-2401       The Accounting System must provide the capability to receive and process a        Manage          Manage Execution   DFAS 7000.7-I March 2003
                            new request after a previous request for the same CLIN/SLIN, accounting           Prevalidation   Fund Account
                            station has been cancelled.                                                       Request
AP-2401.11    AP-2401       The Accounting System must provide the capability to send a response to           Manage          Manage Execution   FSIO OFFM-N0-0106, req. 08.02.04
                            indicate when a request for cancellation has been rejected.                       Prevalidation   Fund Account       SMB-10
                                                                                                              Response

AP-2401.12    AP-2401       The Accounting System must process cancellation request prior to new              Manage          Manage Execution   DFAS 7000.7-I March 2003
                            requests to ensure proper sequencing.                                             Prevalidation   Fund Account
                                                                                                              Request
AP-2401.13    AP-2401       The accounting system of records must produce an alert when a cancellation        Manage          Manage Execution   DFAS 7000.7-I March 2003
                            requests are for funds previously disbursed or is a Disbursement in Transit.      Prevalidation   Fund Account
                                                                                                              Request

AP-2401.14    AP-2401       The accounting system of records must produce an alert when a cancellation        Manage          Manage Execution   DFAS 7000.7-I March 2003            OFFM-NO-0106, SMC-09
                            requests are for requests previously cancelled.                                   Prevalidation   Fund Account
                                                                                                              Request
AP-2401.15    AP-2401       The Accounting System must provide the capability to send a response for a        Manage          Manage Execution   DFAS 7000.7-I March 2003            OFFM-NO-0106, SMC-09
                            cancelled transaction indicating its status.                                      Prevalidation   Fund Account
                                                                                                              Response
AP-2401.16    AP-2401       The accounting system must have the capability to identify a prevalidation        Verify Funds    Verify Funds       DODFMR Vol 10, Chpt 1,
                            request as being invalid, and not to be used for calculating fund availability,   Availability    Availability       010106
                            when a cancellation request has been processed against it.

AP-2402                     The Accounting System of Record must provide the capability to send a reject Manage               Manage Execution   FSIO OFFM-N0-0106, req. 08.02.04
                            to the entitlement system with the reason for rejection.                       Prevalidation      Fund Account       SMB-10
                                                                                                           Response
AP-2403                     The Accounting System of Record must have the capability to reprocess a        Manage             Manage Execution   DFAS 7000.7-I March 2003
                            request for prevalidation (e.g. pending acceptance) when the original request Prevalidation       Fund Account
                            was rejected.                                                                  Request
AP-2403.01    AP-2403       The Accounting System of Record must provide the capability to update the      Manage             Manage Execution   FSIO OFFM-N0-0106, req. 08.02.04
                            reason for the rejection and send a new response to the requesting entitlement Prevalidation      Fund Account       SMB-10
                            system.                                                                        Response



                                                                                                                  Page 128
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (9) Manage_Execution_Fund_Acct                                                                                     11/15/2010

Unique ID     Parent         Functional Requirement                                                            DFAS Process         BPM Process        Requirement Source Name Requirement Secondary Requirement               Accounting
              Requirement                                                                                      Name                                    and Date                Source      Source and Date                     Transaction
              No.                                                                                                                                                              Reference
                                                                                                                                                                               Number
AP-2403.02    AP-2403        The Accounting System of Record must provide the capability to grant an ATD       Issue Authority to   Manage Execution   FSIO OFFM-N0-0106, req. 08.02.04
                             for a previously rejected request. A new response is to be sent to the            Disburse             Fund Account       SMB-10
                             entitlement system.
AP-2450                      To support the payment process, the agency’s single integrated financial          Verify Funds         Verify Funds       JFMIP SR-02-02, 41         09.04.90
                             management system must provide the total amount paid and the amount of            Availability         Availability
                             funds remaining for each contract, delivery order, task order, and BPA call.

AP-2481                      The computer system software must support commitments, either internally or Certify Funds              Certify Funds      DoDFMR," Volume 1,         09.02.91
                             through interface by: a. Capturing the desired delivery date. b. Allowing for                                             Chapter 2, Add 2, D1
                             commitment documents to be future-dated, archived, and posted at the                                                      (01/07)
                             appropriate level.
AP-2513       AP-0484        The system shall provide automated functionality to recognize fixed-price        Manage Variances      Manage Execution   Federal Acquisition        Subpart 8.4
                             supply contracts with estimated quantities for unit-priced items and: a) track   and Transportation    Fund Account       Regulation (FAR) (09/06)
                             the actual quantity of the items accepted as a percentage of the estimated
                             quantity. b) for quantities accepted that are more than 15 percent above the
                             estimated quantity, the system must recognize an accounts payable in the
                             amount of the unit-price multiplied by the difference between the estimated
                             quantity and the actual quantity accepted. c) for quantities accepted that are
                             more than 15 percent above the estimated quantity, the system must identify
                             the need for a modification to fund the overage prior to payment. d) for
                             quantities accepted that are more than 15 percent below the estimated
                             quantity, the system must identify the need for a modification to deobligate the
                             underage prior to contract closure.
AP-2595       AP-2506        The system shall have the capability to identify and track when a modification    Manage Variances     Manage Execution   DoDFMR, Volume 1,          09.02.65      FAR 52.211-18 (04/84); FAR
                             to the contract must be requested to cover the amount in excess of quantity       and Transportation   Fund Account       Chapter 2, Add. 2 D3b                    52.211-17 (09/89); OFFM-NO-
                             variance.                                                                                                                 (01/07); 'OFFM-NO-0106,                  0106, Jan 2006, SMB-12
                                                                                                                                                       Jan 2006, SMB-12
AP-2613       AP-1708        The system shall provide the capability to automatically create obligation        Manage Variances     Manage Execution   DoDFMR Vol. 1, Ch. 3,                    DoD 7220.9-M, Ch. 24 B.3.a,
                             adjustment notices to the accounting system(s) of record and acquisition for      and Transportation   Fund Account       Addendum, KAR #7                         Ch. 25.C
                             transportation, quantity variance, liquidated damages and discounts.                                                      (05/93); OFFM-NO-0106,
                                                                                                                                                       Jan 2006, PMC-13
AP-2614       AP-1711        The system shall provide the capability to automatically create obligation        Manage Variances     Manage Execution   DoDFMR Volume 1,                         DoD 7220.9-M, Ch. 24 B.3.a,
                             adjustments to the accounting system(s) of record and acquisition for             and Transportation   Fund Account       Chapter, Addendum                        Ch. 25.C
                             transportation, quantity variance, liquidated damages and discounts.                                                      KAR#7 (05/93)

AP-2616       AP-1711      The system shall provide automated functionality to prevent new obligations         Verify Funds         Verify Funds       FSIO OFFM-N0-0106, req. 08.03.35         OMB Circular A-11, Part 4; I
                           against expired appropriations.                                                     Availability         Availability       FME-11 (01/07)                           TFM S2, Part III
AP-2617       AP-1711      The system shall provide the capability to allow authorized users to override       Verify Funds         Verify Funds       DoDFMR Volume 3,
                           the automated functionality and allow for additional obligations against current    Availability         Availability       Chapter 10, 100202 (B)
                           year funding on expired obligations according to the terms of the contract (e;g.,                                           (12/00)
                           incentive or award fees, price adjustments: navy shipbuilding: engineering
                           services, tests, evaluations).
AP-2619       AP-1711, AP- The system shall have the capability to identify unpaid obligations when funds      Verify Funds         Verify Funds       FSIO OFFM-N0-0106, req. 08.02.09
              2237         expire at the appropriate level of the standard accounting classification           Availability         Availability       FME-10
                           structure.
AP-2621       AP-1711      The system shall provide automated functionality to prevent new obligations         Verify Funds         Verify Funds       DoDFMR Volume 3,           08.02.18      OFFM-NO-0106, Jan 2006,
                           against canceled appropriations.                                                    Availability         Availability       Chapter 10, 100201.G.1                   FME-11
                                                                                                                                                       (01/07)
AP-2622       AP-1711        The system shall have the capability to prevent disbursements from a              Verify Funds         Verify Funds       DODFMR Vol. 3, Chap.                     OFFM-NO-0106, Jan 2006,
                             canceled appropriation.                                                           Availability         Availability       10, 100213 -C (12/00)                    FME-05




                                                                                                                   Page 129
             57035097-9685-497a-b667-dba7e1a8c8bc.xls                                             (9) Manage_Execution_Fund_Acct                                                                             11/15/2010

Unique ID      Parent        Functional Requirement                                                                DFAS Process    BPM Process        Requirement Source Name Requirement Secondary Requirement       Accounting
               Requirement                                                                                         Name                               and Date                Source      Source and Date             Transaction
               No.                                                                                                                                                            Reference
                                                                                                                                                                              Number
AP-2623        AP-1711       The system shall have the capability to identify unpaid obligations when funds        Verify Funds    Manage Entitlement FSIO OFFM-N0-0106, req. 08.02.09
                             cancel at the standard accounting classification structure (Line of Accounting)       Availability                       FME-10
                             level.
AP-2624        AP-1711       The system shall have the capability to identify all obligations and payments         Verify Funds    Manage Entitlement DODFMR Vol.3, Chap. 10,               OFFM-NO-0106, Jan 2006,
                             charged to current appropriations that were previously charged or would have          Availability                       100201 G-3 (12/00)                    FME-04 and FME-05
                             otherwise been chargeable to a canceled appropriation.

AP-2674        AP-1094       The system shall provide the capability to allow single source funding (i.e., one Review Funding      Manage Entitlement DFARS 204.7108 (d1),
                             LOA to one clin and/or one LOA to many clins).                                     Request                               May 2007
AP-2798.01     AP-2798       To support the obligation process, the core financial system shall provide         Review Funding     Certify Funds      JFMIP SR-02-02, 25                    OFFM-NO-0106, Jan 2006,
                             automated functionality to create an obligation upon receipt of an awarded         Request                                                                     FME-02 and FME-03
                             contract.
AP-            AP-2798.01    To support the obligation process, the core financial system shall automatically Certify Funds        Certify Funds      DoDFMR volume 3,                      OFFM-NO-0106, Jan 2006,
2798.01.01                   record an obligation for the total amount stated on the contract for a Firm Fixed-                                       Chapter 8, 080501                     FME-21
                             Price Contract.
AP-            AP-2798.01    To support the obligation process, the system shall automatically record an        Certify Funds      Certify Funds      DoDFMR Volume 3,
2798.01.02                   obligation for the amount of the target or billing price stated in a Fixed-Price                                         Chapter 8, 080502
                             Contract With an Escalation, Price Redetermination, or Incentive Provision,
                             even though the contract may contain a ceiling price in a larger amount.

AP-            AP-2798.01    To support the obligation process, the system shall automatically record an    Certify Funds          Certify Funds      DoDFMR Volume 3,
2798.01.03                   obligation for the total estimated payment on Cost-Reimbursement and Time-                                               Chapter 8, 080503
                             and-Material Contracts.
AP-            AP-2798.01    To support the obligation process, the system shall automatically record an    Certify Funds          Certify Funds      DoDFMR Volume 3,                      OFFM-NO-0106, Jan 2006,
2798.01.04                   obligation for the price stated in an order associated with Open-End Contracts                                           Chapter 8, 080504                     PMC-08
                             and Option Agreements, when the order does not require acceptance by the
                             contractor.
AP-            AP-2798.01    To support the obligation process, the system shall automatically record an    Certify Funds          Certify Funds      DoDFMR Volume 3,                      OFFM-NO-0106, Jan 2006,
2798.01.05                   obligation for the amount of the order associated with Open-End Contracts and                                            Chapter 8, 080504                     PMC-08
                             Option Agreements, when the order requires acceptance by the contractor.

AP-            AP-2798.01    To support the obligation process, the system shall automatically record an           Certify Funds   Certify Funds      DoDFMR Volume 3,                      OFFM-NO-0106, Jan 2006,
2798.01.06                   obligation for the cost of the minimum quantity specified on a Indefinite                                                Chapter 8, 080504                     PMC-08
                             Quantity Contract.
AP-            AP-2798.01    To support the obligation process, the system shall automatically record an           Certify Funds   Certify Funds      DoDFMR Volume 3,
2798.01.07                   obligation for the price of the quantity specified for delivery, exclusive of the                                        Chapter 8, 080505
                             permitted variation, for Contracts Authorizing Variations in Quantities to be
                             Delivered.
AP-            AP-2798.01    To support the obligation process, the system shall automatically record an           Certify Funds   Certify Funds      DoDFMR Voume 3,
2798.01.08                   obligation for Multiyear Procurement Contracts in the amount of the price of the                                         Chapter 8, 080506
                             quantities specified for delivery under the requirement for the first program year
                             and identify the program year with that amount.
AP-            AP-2798.01    To support the obligation process, the system shall automatically record an           Certify Funds   Certify Funds      DoDFMR Volume 3,                      OFFM-NO-0601, Jan 2006,
2798.01.09                   obligation for a Purchase Order in the amount stated.                                                                    Chapter 8, 080510                     FME-02 and FME-03
AP-            AP-2798.01    The system shall have the capability to record an obligation for multi-year           Certify Funds   Certify Funds      DoDFMR Vol 3, Chap 8      080506
2798.01.10                   contracts after the initial program year. Each time the contractor is notified that                                      (01/07)
                             funds are available to cover that program year requirment, an obligation shall
                             be identified with that program year and recorded in the amount of the price of
                             the quantities specified for delivery.
AP-2874                      The accounting system of records must provide the capability to systemically          Manage          Manage Execution   JFMIP SR-02-02, 44        09.04.103   OFFM-NO-0106, Jan 2006,
                             perform prevalidation and grant authority to disburse for invoices that are           Prevalidation   Fund Account                                             PMC-08
                             entitled in another system.                                                           Request
AP-2876                      The accounting system of records must have the capability to match the                Verify Funds    Verify Funds       DODFMR Vol 10, Chpt 1,                OFFM-NO-0106, Jan 2006,
                             prevalidation requests to the General Ledger Account Balance                          Availability    Availability       010106                                PMC-08


                                                                                                                       Page 130
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (9) Manage_Execution_Fund_Acct                                                                                   11/15/2010

Unique ID     Parent         Functional Requirement                                                               DFAS Process         BPM Process          Requirement Source Name Requirement Secondary Requirement       Accounting
              Requirement                                                                                         Name                                      and Date                Source      Source and Date             Transaction
              No.                                                                                                                                                                   Reference
                                                                                                                                                                                    Number
AP-2877                      The accounting system of record must have the capability to reject a                 Verify Funds         Verify Funds         BEA 4.1 Business Rule               OFFM-NO-0106, Jan 2006,
                             prevalidation request when the associated Accounts Payable Accrual is not on         Availability         Availability         Ent_Disburse_Funds_2                PMC-08
                             the General Ledger.
AP-2878                      The accounting system of record must have the capability of adjusting the            Issue Authority to   Manage Execution     DFAS 7000.7-I March 2003              OFFM-NO-0106, Jan 2006,
                             Accounts Payable record to reflect the information received on the                   Disburse             Fund Account                                               PMC-08
                             prevalidation request.
AP-2880                      The Accounting System of Record must have the capability to reprocess a              Manage               Manage Execution     DFAS 7000.7-I March 2003              OFFM-NO-0106, Jan 2006,
                             prevalidation request when the data within the Accounting System of Record           Prevalidation        Fund Account                                               PMC-08
                             has changed, without the Entitlement system sending a new request.                   Request

AP-2881                      The accounting system of record must provide the capability to view pending      Manage                   Manage Execution     DFAS 7000.7-I March 2003              OFFM-NO-0106, Jan 2006,
                             payments that have received an authority to disburse (ATD).                      Prevalidation            Fund Account                                               PMD-13
                                                                                                              Response
AP-2882                      The Accounting System must have the capability of adjusting the Accounts         Accounts Payable         Maintain Accounts    DoDFMR,Vol 3, Chap 8,                 DFAS 7000.7-I
                             Payable record to reflect the information received on the prevalidation request. on File?                 Payable Balance      081401 and 081402

AP-2891.01    AP-2891, AP- To support the Funds Control/Funds Availability Editing activity, the Core             Verify Funds         Conduct Program      FSIO OFFM-N0-0106, req. 08.02.01      FSIO OFFM-N0-0106, req.
              0467         financial system must provide automated functionality to validate funds                Availability         Management           FME-09                                FME-02
                           availability prior to recording Commitments.
AP-2891.02    AP-2891, AP- To support the Funds Control/Funds Availability Editing activity, the Core             Award Contract or     Award Contract or   FSIO OFFM-N0-0106, req. 08.02.01      FSIO OFFM-N0-0106, req.
              2318.02      financial system must provide automated functionality to validate funds                Acknowledge Order Acknowledge Order       FME-09                                FME-02
                           availability prior to recording Obligations                                            or Issue Modification or Issue
                                                                                                                                        Modification
AP-2894                      To add value to the Funds Status process, the Core financial system should           Verify Funds          Verify Funds        FSIO OFFM-N0-0106, req. 08.02.22
                             provide automated functionality to notify the agency when funds availability is      Availability          Availability        FMF-09 (01/07)
                             reduced based on the processing of agency-specified transaction types or
                             sources (e.g., credit card payments and payroll).
AP-2895                      To support the Funds Control/Funds Availability Editing activity, the Core           Verify Funds         Verify Funds         FSIO OFFM-N0-0106, req. 08.04.08
                             financial system must provide automated functionality to maintain a history of       Availability         Availability         FME-07 (01/07)
                             changes made to commitment, obligation, advance, and expenditure
                             documents.
AP-2896                      To support the funds certification process, the agency's single integrated           Verify Funds         Verify Funds         JFMIP SR-02-02, 22         08.03.44
                             financial management system must access the following information: Fiscal            Availability         Availability         (01/07)
                             Year, appropriation/Treasury fund symbol, organization code, cost center,
                             object classification, estimated amount, project code, program code, PR
                             number, transaction date, action code (original/new/modification), subject to
                             funds availability indicator, asset identifier code, contractor code/name, trading
                             partner, and trading partner code.

AP-2897                      To support the Funds Control/Funds Availability Editing activity, the Core           Certify Funds        Verify Funds         FSIO OFFM-N0-0106, req. 08.04.01
                             financial system must provide automated functionality to capture accounting                               Availability         FME-06 (01/07)
                             classification information on commitments, obligations, advances, and
                             expenditures at the accounting line item level.
AP-2898                      To support the Funds Control/Funds Availability Editing activity, the Core           Verify Funds         Verify Funds         FSIO OFFM-N0-0106, req. 06.06.18
                             financial system must provide automated functionality to monitor                     Availability         Availability         FME-18 (01/07)
                             contracts—Monitor the use of funds against contracts, work-orders, task
                             orders, and grants.
AP-2899                      To support the Funds Control/Funds Availability Editing activity, the Core           Verify Funds         Verify Funds         FSIO OFFM-N0-0106, req. 08.01.02
                             financial system must provide automated functionality to monitor the use of          Availability         Availability         FME-14 (01/07)
                             funds against legal (statutory) and administrative (agency imposed).




                                                                                                                      Page 131
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                           (9) Manage_Execution_Fund_Acct                                                                         11/15/2010

Unique ID     Parent        Functional Requirement                                                           DFAS Process     BPM Process        Requirement Source Name Requirement Secondary Requirement     Accounting
              Requirement                                                                                    Name                                and Date                Source      Source and Date           Transaction
              No.                                                                                                                                                        Reference
                                                                                                                                                                         Number
AP-2900                     To support the Funds Control/Funds Availability Editing activity, the Core       Verify Funds     Verify Funds       FSIO OFFM-N0-0106, req. 08.01.37
                            financial system must provide automated functionality to monitor the use of      Availability     Availability       FME-01 (01/07)
                            funds at each organizational level or other accounting classification to which
                            budget authority is distributed. Reject, warn or inform the agency by spending
                            document line when distributed authority is exceeded.

AP-2901                     To support the Funds Control/Funds Availability Editing activity, the Core       Verify Funds     Verify Funds       FSIO OFFM-N0-0106, req. 08.01.38
                            financial system must provide automated functionality to process spending        Availability     Availability       FME-02 (01/06)
                            documents that affect the availability of funds, including commitments,
                            obligations, advances, and expenditures.
AP-2902                     To support the Funds Control/Funds Availability Editing activity, the Core       Verify Funds     Verify Funds       FSIO OFFM-N0-0106, req. 08.01.13
                            financial system must provide automated functionality to record spending         Availability     Availability       FME-03 (01/06)
                            transactions, including commitments, obligations, advances and expenditures,
                            at or below the level in the accounting classification than they are budgeted.

AP-2903                     To support the Funds Control/Funds Availability Editing activity, the Core    Verify Funds        Verify Funds       FSIO OFFM-N0-0106, req. 08.02.07
                            financial system must provide automated functionality to update balances used Availability        Availability       FME-12 (01/07)
                            for funds controls to reflect changes in the status and amounts of
                            commitments, obligations, expenditure and available balances.

AP-2904                     To support the Funds Distribution process, the Core financial system must         Verify Funds    Verify Funds       FSIO OFFM-N0-0106, req. 08.01.04
                            provide automated functionality to prevent the distribution of funds in excess of Availability    Availability       FMD-04 (01/07)
                            the amount of funds available at the next highest distribution level.

AP-2915                     The Core Financial System must store and maintain Business Event Type            Verify Funds     Manage Execution   BEA 4.1 Busines Rule,               OFFM-NO-0106, Jan 2006,
                            Code (BETC) values.                                                              Availability     Fund Account       ENT_Business_                       PME-02
                                                                                                                                                 EvENT_Type_
                                                                                                                                                 Code_System
AP-2916                     The Core financial system must provide automated functionality to validate the Verify Funds       Manage Execution   BEA 4.1 Busines Rule,               OFFM-NO-0106, Jan 2006,
                            funds availability balances used for funds and status control reporting.       Availability       Fund Account       ENT_Core_System_11                  FME-01

AP-2917                     The Core financial system must provide automated functionality to generate       Verify Funds     Manage Execution   BEA 4.1 Busines Rule,               OFFM-NO-0106, Jan 2006,
                            funds status reports and user alerts based on agency-defined thresholds.         Availability     Fund Account       ENT_Core_System_12                  FME-02

AP-2918                     The Core financial system must provide automated functionality in applying       Verify Funds     Manage Entitlement BEA 4.1 Busines Rule,               OFFM-NO-0106, Jan 2006,
                            funds control to maintain open documents to show the status of commitments,      Availability                        ENT_Core_System_3                   FME-02
                            obligations, advances, accruals and disbursements.
AP-2919                     The Core financial system must provide automated functionality to apply funds    Review Funding   Manage Execution   BEA 4.1 Busines Rule,               OFFM-NO-0106, Jan 2006,
                            control to close obligations, commitment documents, and document lines.          Request          Fund Account       ENT_Core_System_4                   FME-12

AP-2922                     The Core financial system must provide automated functionality to generate       Verify Funds     Manage Execution   BEA 4.1 Busines Rule,               OFFM-NO-0106, Jan 2006,
                            the Status of Funds query and report.                                            Availability     Fund Account       ENT_Core_System_7                   FMF-01 and FMF-02

AP-2929                     The Core Financial System must store and maintain Funding Center Identifiers Verify Funds         Manage Execution   BEA 4.1 Busines Rule,
                            according to the BEA.                                                        Availability         Fund Account       ENT_Funding_ Center_
                                                                                                                                                 Identifier_System

AP-3064                     The system shall have the capability to record the funded portion of operating   Certify Funds    Certify Funds      USSGL TFM S2 07-02 aug                                        B436-002
                            expenses/program costs that was previously estimated, and no previous                                                2007
                            obligation was established.




                                                                                                                 Page 132
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                           (9) Manage_Execution_Fund_Acct                                                                            11/15/2010

Unique ID     Parent        Functional Requirement                                                             DFAS Process    BPM Process      Requirement Source Name Requirement Secondary Requirement            Accounting
              Requirement                                                                                      Name                             and Date                Source      Source and Date                  Transaction
              No.                                                                                                                                                       Reference
                                                                                                                                                                        Number
AP-3367                     To support the Funds Status process, the core financial system must provide        Verify Funds    Verify Funds     FSIO OFFM-N)-0106, req. 08.04.45
                            automated functionality to query status of funds. Parameters include               Availability    Availability     FMF-02
                            accounting period, and allotment accounting classification. Result is a display
                            providing the following information:
                            • Accounting classification elements 

                            • Total Allotment 

                            • Commitments 

                            • Obligations 

                            • Expenditures 

                            • Available Balance (available balance must equal the balance in the 4610 or
                            4620 account).
                            Drill down from the commitments line, obligations line, and the expenditures
                            line to the detailed transactions, documents, and document detail that support
                            these lines.
AP-3368                     The outstanding work in progress (WIP) balance for each accounting                 Verify Funds    Verify Funds     DODFMR Volume 10,
                            classification cannot exceed the unliquidated obligation (ULO) for that            Availability    Availability     Chapter 10, 100204.B
                            accounting classification multiplied by the liquidation rate.
AP-3377                     To support the funds certification process, the agency's single integrated         Verify Funds    Verify Funds     JFMIP SR-02-02, 23         08.03.45
                            financial management system should access the following information: intra-        Availability    Availability
                            governmental business partner code (will become mandatory upon issuance of
                            government wide implementing standard requirements), interagency
                            agreement number, performance measure code, description, estimated
                            amounts increased and/or decreased, revenue source code, and agency
                            location code (ALC).
AP-3382                     To support the obligation process, the agency’s single integrated financial        Review Fund     Review Funding   JFMIP SR-02-02, 26&27      08.04.48
                            management system must access the following information: • FY •                    Request         Request
                            appropriation/Treasury fund symbol; • organization code; • cost center; • object
                            classification; • project code; • program code; • obligation amount; • PR
                            number; • funded through date (for those contracts that are incrementally
                            funded) • contract number and all associated delivery order numbers or task
                            order numbers (including modification number, if any); PO number (including
                            modification number, if any); blanket purchase agreement (BPA) number and
                            all associated BPA call numbers (including modification number, if any); •
                            contractor name; • contractor TIN; • Data Universal Numbering System
                            (DUNS) identification; • interagency agreement number; • trading partner; •
                            award (transaction) date; • effective date; • action code;• product or service
                            description; • amounts increased and/or amounts decreased; • subject to funds
                            availability indicator; and • asset identifier code
AP-3383                     To support the obligation process, the agency’s single integrated financial        Review Fund     Review Funding   JFMIP SR-02-02, 27         08.04.51
                            management system must access the full estimated cost of the interagency           Request         Request
                            agreement (both direct and indirect costs need to be provided for evaluation).

AP-3397                     To support the Intragovernmental processes, the core financial system shall        Verify Funds    Verify Funds     TFM Volume I, Bulletin
                            provide the capability to identify accounting records associated with              Availability    Availability     2007-03, Section VII C.1
                            Intragovernmental Orders.
AP-3401                     To support the obligation process, the core financial system shall provide         Certify Funds   Certify Funds    DoDFMR Volume 11A,                    BEA 4.1 Acknowledged
                            automated functionality to create an obligation upon receipt of an                                                  Chapter 3, 030404.A                   Intragovernmental Order data
                            Acknowledged Intragovernmental Order                                                                                                                      object
AP-3402                     To support the obligation process, the core financial system shall provide         Certify Funds   Certify Funds    DoDFMR Volume 11A,                    BEA 4.1 Acknowledged
                            automated functionality to create an obligation for the entire amount of the                                        Chapter 3, 030404.A                   Intragovernmental Order data
                            reimbursable amount stated in an Economy Act Order                                                                                                        object
AP-3406                     The system shall validate that Project Orders are established only on a            Review Fund     Review Funding   DoDFMR Volume 11A,
                            reimbursable basis; direct-cite is prohibited.                                     Request         Request          Chapter 2, 020519


                                                                                                                   Page 133
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                           (9) Manage_Execution_Fund_Acct                                                                    11/15/2010

Unique ID     Parent        Functional Requirement                                                          DFAS Process   BPM Process      Requirement Source Name Requirement Secondary Requirement   Accounting
              Requirement                                                                                   Name                            and Date                Source      Source and Date         Transaction
              No.                                                                                                                                                   Reference
                                                                                                                                                                    Number
AP-3411                     The system shall provide the capability to automatically record a commitment    Review Fund    Review Funding   DoDFMR Volume 3,
                            upon receipt of an Intragovernmental requisitions and orders (such as DD        Request        Request          Chapter 8, 080202.E
                            Form 448, ―Military Interdepartmental Purchase Request‖)

AP-3412                     The system shall have the capability to automatically record an obligation in   Review Fund    Review Funding   DoDFMR Volume 3,
                            the amount stated in an the order, upon receipt of a signed Project Order.      Request        Request          Chapter 8, 080703.A

AP-3413                     Upon issuence by the Ordering Agency, the system shall have the capability to Certify Funds    Certify Funds    DoDFMR Volume 3,
                            automatically record an obligation in the amount stated on an order placed with                                 Chapter 8, 080704
                            a U.S. Government agency, such as an order required to be placed with (a)
                            Federal Prison Industries (18 U.S.C. 4124), (b) Government Printing Office (44
                            U.S.C. 111), (c) the GSA, or (d) U.S. Army Corps of Engineers -- Civil
                            Functions Revolving Fund (33 U.S.C. 576). These orders do not need to be
                            accepted by the performing activity.

AP-3416                     The system shall allow an Intragovernmental Support Agreements (e.g. DD         Review Fund    Review Funding   DoDI 4000.19, Aug. 9,
                            Form 1144) to be entered without an Expiration Date.                            Request        Request          1995




                                                                                                               Page 134
Manage Execution Fund Account

   Financial       Entitlement
                                          Manage                                           Request for
  Management          Request for                                  Request Funds
                                        Prevalidation                                        Funds
                     Prevalidation        Request                    Validation             Validation


                                                                                                                                                                                                                                     Department
                                                                                                                                                                                                                                     of Defense
                   Accountant                                                                                                                                                                                                           Fund
                                                                                                                                           Request for                                                                                Balance
                   Program and                                                                                                             Prevalidation                                             Manage
                     Funding                                                                                                                                                                       Prevalidation
                    Document                                                                                                                                                                         Request                                                                                                                                                                         Funds
                                           Establish                                                                                                                                                                                                                                                                                                                               Validation
                                        Funding Control                                                                                                                                                                                                                                                                                                                            Response
                                                                                                                                                                                                                                                                                        Accounts
                                                                                                                                                                                                                                                            Sufficient
                                                                                                                 Request for                                                                                                                                                           Payable on
                                                                                                                                                                                                                                                             Funds?
                                                                                                               Funds Validation                                                                                                                                                           File?
                                                                                                                                                                                                                   Verify Funds                                                                                                  Issue Authority               NO   Go To: Request
                                                                                                                                                                                                                                                                   YES                                    YES
                                                                                                                                                                                                                    Availability                                                                                                   to Disburse                      Funds Validation
                                                                                                                                                             Commitment               Obligation                                                                                                                                                   Request for
                                                                                                                                                              Pro Forma               Pro Forma                                                                                                                                                    Prevalidation

                                                                       Accepted Intragovernmental Order
                                                                                                                                                                                                                                                      NO                          NO
                                                                          Accounts Payable Account                                                                                                                                                                                              Accounts              YES
                     Program and                                     Acknowledged Intragovernmental Order
                                                                                                                                                                           Obligation                                                                                                           Payable
                   Funding Document                                           Awarded Contract                           Department                    Commitment          Pro Forma                                                                                                            Needed?                                                YES
                                                                             Commitment Request                          of Defense                     Pro Forma
                                                                             Contract Modification                          Fund                                                                                                     Authorized
                                                                                                                                                                                                                                    Variance or                                 Resolve                                           Issue Reject
                                                                              Obligation Request                          Balance                                                                                                                            NO                                               NO            NO
                                                                                                                                                                                                                                   Transportation                             Discrepancy                                          Response
                                                                                              Individual Travel                                                                                                                       Charge?                                                                                                                       Go to: Manage Funds Validation;
                   Accounts Payable                                                                                                                                                                                                                                                                                Discrepancy
                       Account                                                                  Authorization                                                                                                                                                                                                                                                       Manage Prevalidation Response
                                                                                                                                                                                                                                                                                                    YES             Resolved?                        Manage
                                           Maintain                                                                                                                                                                                                   YES
                                           Accounts                                                                                                                                                                                                                                                                                                Prevalidation
                                           Payable
                                                                                                                                      Funds Availabe                                                                                                                                                                                                Response
                                                                                                                                                         Certify Funds
                                           Balance                                                                                                                                                                                                                                              Manage
                                                                                                                                                                                                                                                                     Obligation                 Liabilities
                                                                                                                                                                                                                           (recheck funds)           Manage
                                                                                                                                                                                                                                                                     Pro Forma
                                                                              Review Fund                         Verify Funds                                                                                                                    Variances and
                                                                                                                                                                                                                                                                       Entry
                                                                                Request                            Availability                                                                                                                   Transportation

                                                                                                                                                                         Insufficient Funds
                                                                                                                                                                             Identified
                                                                                                                                                                                                                                                                                                                                                                                Prevalidation
                                                                                                                                                                                                                                                                                                                                                                                 Response

                                                                                                                                                                                                                                                       Post to General
                                                                                                               Commitment                                                                                    Variance                                      Ledger
                                                                                                                Request                                             Notification of                         Notification
                                                                                                                                                                     Insufficient
                                                                                                                                                                       Funds
Human Resource
 Management
                                                             Obligation                      Commitment
                                                              Request                         Request                                    Manage Travel




                                                                                                                                             Manage
                                                                                                                                             Benefits
                                                                                     Obligation
                                                                                      Request
                                                                                                                                         Manage Human
                                                                                                                                           Resources
                                                                                                                                         Entitlement and
                                                                                                                                                Pay

                          Contract
                         Modification                                                                                                    Develop Human
                                                                                                                                           Resources



                                                                                                                                             Manage
                                                                                                                                           Organization

                                                                                           Accepted
                                                                          Awarded          Intragove
                                                                          Contract          rnmental                                     Sustain Human
                                                 Acknowledged                                 Order                                        Resources
                                               Intragovernmental
                                                     Order
    Shared                                Acknowledged
                                                                           Accepted
                                        Intragovernmental
                                                                          Intragover
                                              Order
                                                    Awarded                nmental
                                                    Contract                Order


                                                 Accept Approved            Award Contract or                                                                                                                                      Monitor Contract
                    Contract                     Intragovernmental          Acknowledge Order or                                                                                                                                      or Order
                   Modification                  Order                      Issue Modification                                                                                                                                      Performance
                                                                                                                                                           Commitment
                                                                                                                                                            Request
Weapon System
  Lifecycle                                                                                                                                                                                                                          Conduct
                                                                                                                                               Commitment
 Management                                                                                                                                                                                                                          Program
                                                                                                                                                Request
                                                                                                                                                                                                                                    Management


 Material Supply                                                                                                                                                                                                                    Identify and
  and Service                                                                                                                 Commitment                                                                                           Reserve Supply
  Management                                                                                                                   Request                                                                                                 Chain
                                                                                                  Commitment                                                                                                                         Resources
                                                                                                   Request
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                            (10) Manage_Payment_Confirm                                                                               11/15/2010


Unique ID     Parent        Functional Requirement                                                       DFAS Process Name            BPM Process        Requirement Source Name    Requirement   Secondary           Accounting
              Requirement                                                                                                                                and Date                   Source        Requirement         Transaction
              No.                                                                                                                                                                   Reference     Source and Date
                                                                                                                                                                                    Number

AP-0252                     The system shall provide a capability for an authorized user to add, modify, Post Disbursement            Manage Entitlement DoDFMR Volume 3, Chapter
                            and save a Chargeback to transfer accountability for a disbursement to the Information                                       11, 111404.A.4
                            DO's suspense account when the disbursement is rejected by Accounting.

AP-0378                     The system shall provide a capability to reverse a general ledger and        Cancel Entitlement Payment   Cancel Payable     'DoDFMR, Volume 1,         09.03.32
                            associated subsidiary ledger accounting entries generated to account for                                                     Chapter 2, Add. 2 D7k
                            payments when those payments are undeliverable due to check returns.                                                         (01/07)

AP-0379                     The system shall provide a capability to reverse a general ledger and        Cancel Entitlement Payment   Cancel Payable     'DoDFMR, Volume 1,         09.03.32
                            associated subsidiary ledger accounting entries generated to account for                                                     Chapter 2, Add. 2 D7k
                            payments when those payments are undeliverable due to EFT returns.                                                           (01/07)

AP-0392                     The system shall provide the capability to match an externally assigned      Receive Disbursing           Manage Entitlement FSIO OFFM-N0-0106, req.    14.01.46
                            disbursed voucher to a certified invoice previously submitted for payment.   Information                                     SMB-01, (01/07)

AP-1086                     Provide capability to voucher recertified payments and charge to             Reprocess Invoice?           Manage Entitlement DoDFMR, volume 5,                        OFFM-No-0106,
                            appropriation or fund charged when the original check was issued.                                                            Chapter 8, 080512.F                      January 2006,
                                                                                                                                                                                                  PMD-13

AP-1329.01    AP-1329       The system shall provide a capability to update an electronic Remittance   Create Advice of Payment       Manage Entitlement DoDFMR Vol. 10, Chap. 6,
                            Advice of Payment to show net amount paid to vendor and amount of                                                            060505, D. 3.
                            Federal Taxes Withheld.
AP-1346                     The system shall provide a capability to submit an Advice Of Payment       Create Advice of Payment       Manage Entitlement DoDFMR, Volume 1,          09.03.24
                            (AOP) at the time that the disbursement payment transaction is released to                                                   Chapter 2, Add. 2 D7c,
                            the Assignee/'Contractor.                                                                                                    (01/07)
AP-1501                     To support the Payment Confirmation process, the Core financial system Cancel Entitlement Payment         Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.14
                            must provide automated functionality to record disbursement cancellations                                                    FBB-07 (01/06)
                            for individual payments that have not been negotiated.

AP-1529                     To support the Invoicing process the Core financial system must provide          Manage Final Payment     Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.58
                            automated functionality to record an invoice as a ―partial‖ or ―final‖ payment                                               PMC-12 (01/07)
                            of the referenced obligation. If ―final‖, deobligate any unliquidated balance
                            and close the obligation and receipt.
AP-1529.01    AP-1529       To support the Invoicing process the Core financial system must provide          Manage Final Payment     Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.58
                            automated functionality to record an invoice as a "partial" or "final"                                                       PMC-12 (01/07)
                            payment of the referenced obligation.
AP-1529.02    AP-1529       To support the invoicing process, the Core financial system must provide Manage Final Payment             Manage Entitlement FSIO OFFM-N0-0106, req.    09.02.58
                            automated functionality to notify the Contract Officer of the contract                                                       PMC-12 (01/07)
                            fulfillment, (i.e. initiate Contract Closeout) upon final payment of a contract.

AP-1585       AP-2138       The system must provide techniques to handle voided checks by reversing Cancel Entitlement Payment        Manage Entitlement "DoDFMR,"Volume 01,        09.03.32      OFFM-NO-0106,
                            the accounting transactions leading to the disbursement and reestablishing                                                   Chapter 02, Add. 2 D7k                   Jan 2006, PMD-55
                            the obligation, if applicable.                                                                                               (01/07)
AP-1585.01    AP-1585       The system must provide techniques to handle voided checks by reversing Cancel Entitlement Payment        Manage Entitlement DoDFMR, Volume 1,          09.03.32      OFFM-NO-0106,
                            the original accounting transactions leading to the disbursement.                                                            Chapter 2, Add. 2 D7k                    Jan 2006, PMD-55

AP-1585.02    AP-1585       'The system must provide techniques to handle voided checks by               Cancel Entitlement Payment   Manage Entitlement DoDFMR,"Volume 01,         09.03.32      FSIO OFFM-N0-
                            reestablishing the obligation when accounting transactions have been                                                         Chapter 02, Add. 2 D7k                   0106, req. PMD-55
                            reversed that led to a disbursement.



                                                                                                                136 of 169
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                              (10) Manage_Payment_Confirm                                                                               11/15/2010


Unique ID     Parent        Functional Requirement                                                         DFAS Process Name            BPM Process        Requirement Source Name   Requirement   Secondary            Accounting
              Requirement                                                                                                                                  and Date                  Source        Requirement          Transaction
              No.                                                                                                                                                                    Reference     Source and Date
                                                                                                                                                                                     Number

AP-1587                     The system must provide for the automated comparison of the agency's           Receive Disbursing           Manage Entitlement DoDFMR, Volume 1,         09.03.34
                            payment schedule and the disbursing agent's accomplished payment               Information                                     Chapter 2, Add. 2 D7m
                            schedule.                                                                                                                      (01/07)
AP-1613                     To support the Disbursing process, the Core financial system must provide      Cancel Entitlement Payment   Manage Entitlement FSIO OFFM-N0-0106, req.   09.04.33
                            automated functionality to generate the reversal of an entire payment                                                          PMD-55
                            schedule or a single payment within a payment schedule based on a
                            single, online action. Generate disbursement-in-transit reversal entries,
                            record the re-established accounts payable, and update related payment
                            records.
AP-1621                     To support the Disbursing process, the Core financial system must provide      Create Advice of Payment     Manage Entitlement FSIO OFFM-N0-0106, req.   09.04.42      FSIO OFFM-N0-
                            automated functionality to notify vendors of payments that have been offset                                                    PMD-30                                  0106, req. PMD-53;
                            by credit memos. Specify the invoice number, invoice amount, offset                                                                                                    DoDFMR Vol. 10,
                            amount, payment amount and payment date.                                                                                                                               Chap. 18, 180501

AP-1698                     The system shall provide the capability to identify awarded contracts that     Final Payment?               Manage Entitlement JFMIP SR-02-02, 48 & 49   09.06.16
                            are flagged shipped/services complete and is available for closure.

AP-1781                     The system will provide the ability to re-establish unliquidated obligations   Cancel Entitlement Payment   Manage Entitlement FSIO OFFM-N0-0106, req.   09.02.14      BB 09.04.53, FSIO
                            and accounts payable for checks that have not been negotiated or                                                               FBB-07                                  OFFM-N0-0106,
                            electronic funds transfer transactions which have been returned.                                                                                                       req. PMD-57

AP-2138                     The system must provide the capability to reverse disbursement                 Cancel Entitlement Payment   Manage Entitlement DoDFMR,Volume 01,         09.03.32
                            transactions for voided checks or for other payments that have not been                                                        Chapter 02,
                            negotiated.                                                                                                                    Add. 2 D7k (01/07)
AP-2232                     The system must provide the capability to automatically liquidate, partially   Post Disbursement            Manage Entitlement JFMIP-SR-03-01, TV-6      05.12.06      FSIO OFFM-N0-
                            or in full, the balance of open documents by line item. This capability will   Information                                     (01/06)                                 0106, req. SMC-02
                            be used in the liquidation of various documents such as commitments,                                                                                                   (01/06)
                            obligations, undelivered orders, payables, receivables, and advances,
                            upon the processing of subsequent related transactions (e.g., liquidate an
                            obligation upon entry of the related receiving report).

AP-2399                     To support the process to calculate funds availability, the entitlement        Post Disbursement            Manage Entitlement DOD-IG Report D2007-065
                            system must provide the Accounting System of Record sufficient                 Information
                            information to identify ATDs that have been disbursed.
AP-2431                     To support the payment process, the agency’s single integrated financial       Post Disbursement            Manage Entitlement JFMIP SR-02-02,38         09.04.71
                            management system must provide an indicator to mark whether an invoice         Information
                            has been paid (including Treasury schedule and trace number).

AP-2435                     To support the payment process, the agency’s single integrated financial  Manage Final Payment              Manage Entitlement JFMIP SR-02-02,39         09.04.75
                            management system must access the following information associated
                            with final acceptance at closeout relative to final payment: - date of
                            acceptance; - evidence of performance (e.g., receiving report approved by
                            designated official); and - receipt of products and services.

AP-2484                     To support the closeout process, the agency’s single integrated financial      Manage Final Payment         Manage Entitlement JFMIP SR-02-02, 49        09.06.18
                            management system must provide evidence that a final invoice payment
                            has taken place with the following - final payment indicator (including any
                            resolution of contract withholds);
                            • invoice number; and 

                            • total amount paid.

                                                                                                                 137 of 169
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                            (10) Manage_Payment_Confirm                                                                                    11/15/2010


Unique ID     Parent        Functional Requirement                                                      DFAS Process Name               BPM Process        Requirement Source Name       Requirement   Secondary           Accounting
              Requirement                                                                                                                                  and Date                      Source        Requirement         Transaction
              No.                                                                                                                                                                        Reference     Source and Date
                                                                                                                                                                                         Number

AP-2718       AP-2138       The system shall have the capability to process rejected payments (i.e.     Cancel Entitlement Payment      Manage Entitlement DoD FMR, Vol 1, Ch 2, Add. 09.03.32         OFFM-N)-0106,
                            EFT).                                                                                                                          2 D7k (12/98)                               PMD-23

AP-2719       AP-2138       The system shall have the capability to post rejected payments (i.e. EFT)   Cancel Entitlement Payment      Manage Entitlement DoD FMR Vol 1, Ch 2, Add. 09.03.32
                            to the correct accounts.                                                                                                       2 D7k (12/98)

AP-2720       AP-2138       The system shall have the capability to process returned checks.            Cancel Entitlement Payment      Manage Entitlement DoD FMR, Vol 1, Ch. 2, Add
                                                                                                                                                           2 D7k (12/98)

AP-2721       AP-2138       The system shall have the capability to post returned checks to the correct Cancel Entitlement Payment      Manage Entitlement DoD FMR, Vol. 1, Ch 2,        09.03.32
                            accounts.                                                                                                                      Add. 2. D7k (12/98)

AP-2730                     The system shall identify a disbursement as final or partial against an     Manage Final Payment            Manage Entitlement DoDFMR Volume 10,                           OFFM-NO-0106,
                            established obligation.                                                                                                         Chapter 1, Subpara 010103,                 Jan 2006, PMC-12.
                                                                                                                                                            Mar. 2002
AP-2968                     The system shall have the capability to record a confirmed disbursement     Post Disbursement               Evaluate Payable    USSGL TFM S2 07-02 aug                                         B110-001
                            schedule, for accounts payable.                                             Information                     Request Information 2007

AP-3370                     The system shall provide the capability to automatically notify the          Prepare Advice of Collection   Manage Entitlement DoDFMR Volume 10,
                            contractor as to what a payment represents. This notification is to contain                                                    Chapter 8, 080601
                            the invoice(s) paid, identification of deductions, refunds, discounts taken,
                            etc. This notification is refered to as an advice of payment (AOP) or can be
                            a copy of the payment voucher.
AP-3376                     The system shall include the explanation of adjustments made to the          Create Advice of Payment       Manage Entitlement DoDFMR Volume 10,
                            payment voucher as part of the Advice of Payment (AOP) provided to the                                                         Chapter 9, 090302.B.4.a(2)
                            Contractor




                                                                                                              138 of 169
Manage Payment Confirmation and Follow-Up

 External Non-
  DoD User or
Non-DoD Source
                                                                                                                               Advise of
                                                                                                                               Payment
    Shared
                                                                                                                                                                        Monitor Contract
                                                                                                                                                                           or Order
                                                                                                                             Notification of
                                Disbursing                                                                                   Disbursement
                                Information
   Financial     Accountant
  Management                                                                                                                                                               Maintain
                                                                                                                                                                           Accounts
                                                                 Ready to Pay                                                                                              Payable
                                                                 File (Rejected)

                 Disbursing Officer

                                                 Disburse                               Manage
                                                                                       Returned
                                                                                       Payments                                                                                        Confirmed
                                                                                                                                                                                       Payment

                                                                                                                                                                                                                        Confirmed
                     Paid
                                                                                                                                                                                                                         Contract
                 Disbursement
                                                                                                                                                                                                                        Fulfillment
                    Voucher                                             Stop Payment                   Returned
                                                                           Notice                      Payment
                                                                                                        Notice

                 Entitlement
                                                                                                                                                                                 Final
                                                                           Disbursing Information                                                                              Payment?
                                                                         Paid Disbursement Voucher                                                   Post
                                                                                                          Create Advice of                                                                               Manage Final
                                                Cancel                                                                                          Disbursement                                      YES
                                                                                                             Payment                                                                                      Payment
                                               Payment                                                                                           Information
                                              Notification
                                                                                                                                                                                  NO

                                                     Receive
                                                   Disbursing
                                                                                                                                                                                Maintain
                                                   Information
                                                                                                                                                                              Entitlement
                                                                                                                                                                              Information

                                                                                                            Accounts
                                                                               Ready to Pay File (Rejected) Payable
                                                                                  Stop Payment Notice      Adjustment                                Entitlement                      Reprocess
                                                                                Returned Payment Notice                                              Information                       Invoice?
                                                                               Cancel Payment Notification                          Cancel             Updates
                                                                                                                                  Entitlement                                                       NO
                                                                                                                                   Payment
                                                                                                                                                                                                              YES
                                                                                                                                                                                                                                  Go To: Process
                                                                                                                                                                                                                                 Payment Request
                                                                                                                                                          Entitlement
                                                                                                                                                          Information
            57035097-9685-497a-b667-dba7e1a8c8bc.xls                                                (11) Process_Collections                                                                             11/15/2010

Unique ID     Parent        Functional Requirement                                                DFAS Process Name          BPM Process          Requirement Source Name Requirement      Secondary Requirement     Accounting
              Requirement                                                                                                                         and Date                Source Reference Source and Date           Transaction
              No.                                                                                                                                                         Number

AP-2913                     The core financial system shall automatically refund collections when Process Collections      Manage Entitlement     DoD FMR 10, Ch. 18,                      OFFM-NO-0106, Jan 2006,
                            the debt was collected using an offset and the collection was also    Against Entitlement                             180501.A (12/01)                         RMD-06
                            subsequently received from the vendor directly.
AP-2913.01    AP-2913       To support debt collection, the core financial system will identify   Offset Awaiting Payment? Manage Entitlement     DoD FMR 10, Ch. 18                       OFFM-NO-0106, Jan 2006,
                            payments warehoused taking offsets for a specific accounts receivable                                                 180501.A (12/01)                         RMD-02
                            entry.

AP-2913.02    AP-2913       To support debt collection, the core financial system will identify    Offset on Paid Invoice?   Manage Entitlement   DoD FMR 10, Ch. 18,
                            payments that were previously disbursed with an offset for a specific                                                 180501.A (12/01)
                            accounts receivable entry.
AP-2913.03    AP-2913       To support debt collection, the core financial system will reprocess   Cancel Entitlement        Manage Entitlement   DoD FMR 10, Ch. 18,                      OFFM-NO-0106, Jan 2006,
                            warehoused payments taking offsets for a specific accounts receivable. Payment                                        180501.A (12/01)                         SMC-09
                            This is to occur when a collection was received from the vendor and
                            record prior to the warehoused payment being disbursed. The intent of
                            this action is to remove the offset from the payment.

AP-2913.04    AP-2913       To support debt collection, the core financial system will process a   Create Refund Payment     Manage Entitlement   DoD FMR 10, Ch. 18,                      OFFM-N)-0106, Jan 2006,
                            refund payment for previously disbursed payments containing offsets    Request                                        180501.A (12/01)                         RMD-06
                            against a specific accounts receivables. This occurs when a collection
                            was also received from the vendor and recorded.




                                                                                                              140 of 169
Process Collections Against Entitlement

   Financial       Accountant
  Management                                                                                                                                                          Maintain
                                                                                                                                                                      Accounts
                                                                                                                                                                      Payable

                   Disbursing Officer



                    Collection                            Collect                                          Additional Supporting
                   Information                                                                             Collection Information          Accounts
                                                                                                                                           Payable
                                                                                                                                          Adjustment

                                                                          Request for Additional
                                                                          Supporting Collection
                                                                              Information

                                               Notification of
                                                 Rejected
                                                Collection

                   Entitlement                                                                                      Entitlement
                                                                                                                    Information
                                                                                                                      Updates
                                          Request for Additional Supporting
                                              Collection Information                        Retrieve Additional
                                                                                           Supporting Collection
                                                                                               Information


                                                                                                                                          Entitlement
                                                                                                                                          Information
                                                                                                                    Entitlement
                                                                              Payment Pending?                                              Updates
                                                                                                                    Information
                                                                                                                      Updates
                                                                                                     NO
                                                                                                                                                                                                         END
                                                 Notification of                                                                                          Maintain
                                               Rejected Collection                            YES                                                       Entitlement
                                                                                                                                                        Information

                                                                                                                              Cancel
                                                                                                                            Entitlement
                                                                                                     YES                     Payment
                                                                               Offset Awaiting
                                                                                 Payment?
                                                     Collection Information


                                                                                                                          Create Refund                                       Refund    Go To: Process
                                                                                                                            Payment                                          Payment   Payment Request
                                                                                      NO
                                                                                                                             Request                                         Request

                                                                     Offset on Paid
                                                                        Invoice?                   YES
                                                                                             Version 3.0 Business Rules
Unique ID    Business Rule   Business Rule Description                                                                  DFAS Process         BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                 Name                                      and Date                Source      Requirement Source
                                                                                                                                                                                          Reference   and Date
                                                                                                                                                                                          Number

AP-BR-0001                   All incoming transactions/information will be edited for format and content. Format   Manage                    Manage Entitlement     Disbursing HPO
                             edits include any file and record layout requirements to perform further editing,     Entitlement
                             payment and accounting processes. Content edits include the following:
                             a.     matching the full line of accounting against the accounting master file;
                             b.     ensuring FMS transactions contain Expenditure Authority and valid case number,
                             country code and line number;
                             c.     validating EFT payments against CEFT;
                             d.     ensuring payments subject to pre-validations have an obligation in the
                             accounting records;
                             e.     ensuring payments that effect the International Balance of Payments identify a
                             valid country code;
                             f.      balancing payment vouchers (gross amount of payment voucher = LOA amount
                             totals, gross amount of collection vouchers = LOA amount totals);
                             g.     appropriation transfers (e.g., SF 1080/1081s) must net to zero.
                             Transactions that do not pass the edits will be rejected back to the submitter for
                             correction and subsequent re-edit before passing into the CDR and processing by D.O.


AP-BR-0002                   Collections submitted for debt repayment shall be recorded against an account           Process Collections Manage Entitlement         Disbursing HPO
                             receivable. If an account receivable is not established, the collection shall be put in Against Entitlement
                             suspense and the appropriate entitlement/accounting activity notified that they have 60
                             days to clear the suspense or the funds will revert to the Treasury Miscellaneous
                             Receipts Account.




AP-BR-0003                   All incoming transactions that require certification IAW COL will be certified by a duly   Finalize             Finalize Acceptance for Disbursing HPO
                             appointed certifying officer prior to being processed by the D.O. Incoming transactions    Acceptance for       Other Goods and
                             that do not require certification IAW COL (intra-governmental payments,                    Other Goods and      Services
                             SF1080/1081s, etc.) will be approved by an official with the appropriate authority.        Services




AP-BR-0004                   All payments shall be made in accordance with Debt Collection Improvement Act of             Manage Payment     Manage Entitlement     Disbursing HPO
                             1996. EFT payments subject to the Debt Collection Act that are returned due to bad           Confirmation and
                             account information (incorrect RTN, account number, etc.) will be collected back into Follow-up
                             the original appropriation and notification sent to the originating entitlement activity for
                             research and re-entitlement of the payment, if appropriate. Any subsequent payment
                             on the original obligation will be certified and made via EFT, not by US Treasury check.


AP-BR-0005                   Disbursing will pay Federal taxes (FITW & FICA) upon receipt/reconciliation of a           Process IRS          Manage Entitlement     Disbursing HPO
                             certified voucher where appropriate. Federal taxes will not normally be put into a         Withholding
                             deposit account for later payment.




                                                                                                          Page 142
                                                                                            Version 3.0 Business Rules
Unique ID    Business Rule   Business Rule Description                                                                 DFAS Process       BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                Name                                    and Date                Source      Requirement Source
                                                                                                                                                                                       Reference   and Date
                                                                                                                                                                                       Number

AP-BR-0006                   Deposits made by personnel within the Disbursing Office will be taken into the D.O.’s Process Collections Manage Entitlement        Disbursing HPO
                             accountability and collected into the appropriate LOA on the day the deposit is made. Against Entitlement
                             Deposits made by personnel outside the Disbursing Office will be taken into the D.O.’s
                             accountability and collected into the appropriate LOA when the deposit is confirmed in
                             CA$HLINK.



AP-BR-0007                   All SF1080s (Transfer Between Appropriations and/or Funds) and SF1081s                    Manage Payment     Manage Entitlement     Disbursing HPO
                             (Withdrawals and Credits) that transfer or adjust amounts at the Treasury level or        Confirmation and
                             between accountable stations (FSN, AAA, ADSN), or that reference the ALC/DSSN,            Follow-up
                             will be processed by the Disbursing System.




AP-BR-0008                   Claims of non-receipt of payment will be coordinated by the disbursing/entitlement       Manage Payment      Manage Entitlement     Disbursing HPO
                             activities, and any subsequent re-issue (whether it is by check or EFT) will be prepared Confirmation and
                             by entitlement activities and require a new payment voucher and certification.           Follow-up




AP-BR-0009                   Other than advances and agent operations, all paid vouchers will be recorded in the       Manage Payment     Manage Entitlement     Disbursing HPO
                             accounting system (i.e., the D.O. will not defer any paid vouchers).                      Confirmation and
                                                                                                                       Follow-up




AP-BR-0010                   Disbursing will not process a payment voucher with a negative net amount – a              Prepare Ready to   Manage Entitlement     Disbursing HPO
                             receivable should be established and collection pursued.                                  Pay File



AP-BR-0011                   Entitlement function edits will be performed in the Central Data Repository before        Manage             Manage Entitlement     Disbursing HPO
                             Disbursing processes a payment request.                                                   Entitlement



AP-BR-0012                   A receiving report may only contain one shipment.                                         Finalize           Finalize Acceptance for JFMIP SR-02-02, 38,     09.04.73
                                                                                                                       Acceptance for     Other Goods and         (01/07)
                                                                                                                       Other Goods and    Services
                                                                                                                       Services
AP-BR-0013                   A DoD Agency shall provide a certified estimate, base on the Percentage-of-           Finalize               Finalize Acceptance for SFFAS-1, 85, (01/07)    09.02.39   JFMIP SR-02-02,
                             Completion Method, of contract performance of construction type contracts in order to Acceptance for         Other Goods and                                            41, (01/07)
                             record an accounts payable transaction immediately following each accounting period. Other Goods and         Services
                                                                                                                   Services

AP-BR-0014                   In accordance with DFARS 204.7108 (1) (d12), the contracting officer may insert other     Award Contract or Award Contract or       'DFARS 204.7108 (d12),
                             payment instructions (i) provide a significantly better reflection of how funds will be   Acknowledge Order Acknowledge Order or    May 2007
                             expended in support of contract performance; and (ii) are agreed to by the agency and     or Issue          Issue Modification
                             the contract administration office.                                                       Modification




                                                                                                         Page 143
                                                                                                     Version 3.0 Business Rules
Unique ID    Business Rule       Business Rule Description                                                                         DFAS Process      BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                            Name                                   and Date                Source      Requirement Source
                                                                                                                                                                                                  Reference   and Date
                                                                                                                                                                                                  Number

AP-BR-0015                       Contract-Level and Clin-Level Standard Special Instructions, both cannot be allowed               Award Contract or Award Contract or      DFARS 204.7108 (c7)
                                 on the same obligation document (contract number). If the payment instructions apply              Acknowledge Order Acknowledge Order or   (05/07)
                                 at the contract level, there can be only one payment instruction for each contract type).         or Issue          Issue Modification
                                 In the event the payment instructions apply at the contract line or subline level, there          Modification
                                 can be only be one payment instruction per contract line or subline item


AP-BR-0016                       For contracts that contain a combination of fixed-price, cost-reimbursement, and/or               Award Contract or Award Contract or      DFARS 204.7108 (c8)
                                 time-and-materials/labor-hour line item items, shall at a minimum, include separate               Acknowledge Order Acknowledge Order or   (05/07)
                                 instructions for each contract type of contract line item (e.g., contract-wide proration for      or Issue          Issue Modification
                                 fixed-price line items and contract-wide LOA level for cost-reimbursement line items.             Modification

AP-BR-0017                       Contracting Officers shall use one of the standard payment instructions in paragraphs             Award Contract or Award Contract or      DFARS 204.7108 (c10)
                                 (d)(7) through (11) of the DFARS (204.7108) unless the contracting officer documents              Acknowledge Order Acknowledge Order or   (05/07)
                                 in the contract file that there are significant benefits of requiring contractor identification   or Issue          Issue Modification
                                 of the contract line item on the payment request.                                                 Modification

AP-BR-0018                       For contracts that provide for progress payments based on costs, payment instructions Award Contract or Award Contract or                  'DFARS 204.7108 (c4),
                                 shall be selected from those provided in paragraph (d) of DFARS 204.7108.             Acknowledge Order Acknowledge Order or               (05/07)
                                                                                                                       or Issue          Issue Modification
                                                                                                                       Modification

AP-BR-0019                       Changes to contract funding or significant disparities between existing instructions and Maintain                   Manage Entitlement     DFARS 204.7108 (c5)
                                 actual contract performance (i.e. changes in payment instruction) may be impacted by Entitlement                                           (05/07)
                                 the payment office based on the payment(s) posted and/or the contract modification re- Information
                                 allocating funds.


AP-BR-0020   Criteria for Use    The contracting officer may use performance-based payments only if the following                  Award Contract or Award Contract or      FAR 32.104                 Federal
                                 conditions are met: (a) The contracting officer and offeror are able to agree on the              Acknowledge Order Acknowledge Order or                              Acquisition
                                 performance-based payment terms;                                                                  or Issue          Issue Modification                                Regulation
                                                                                                                                   Modification                                                        (FAR)
                                 (b) The contract is a fixed-price type contract; and

                                 (c) The contract does not provide for other methods of contract financing, except that
                                 advance payments in accordance with Subpart 32.4, or guaranteed loans in
                                 accordance with Subpart 32.3 may be used.
AP-BR-0021   Performance Based   The cumulative amount for Performance Based Payments shall not exceed 90 percent Process Contract                   Manage Entitlement     FAR 32.1005 b. (2) (ii),   Federal
             Payments            of the contract price if on a whole contract basis, or 90 percent of the delivery item Clauses                                             (09/06)                    Acquisition
                                 price if on a delivery item basis.                                                                                                                                    Regulation
                                                                                                                                                                                                       (FAR)


AP-BR-0022                       IAW FAR Part 32.804(a), the Govt may not setoff, recover, payments actually made to Calculate and                   Manage Entitlement     FAR 32.804 (09/06)         Federal       FAR 32.803 (09/06)
                                 assignee on account of any liability of the contractor to the Govt. (b) states that the Manage Offsets                                                                Acquisition
                                 "inclusion of a no-setoff commitment in an assigned contract entitles the assignee to                                                                                 Regulation
                                 recv payments free of reduction or setoff. FAR Part 32.803(e) sites "When an assigned                                                                                 (FAR)
                                 contract does not include a no-setoff commitment, the Govt may apply against
                                 payments to the assignee any liability of to the Govt arising independently of the
                                 assigned contract if the liability existed at the time the NOA was received even though
                                 that liability had not yet matured so as to be due and payable.




                                                                                                                   Page 144
                                                                                              Version 3.0 Business Rules
Unique ID    Business Rule   Business Rule Description                                                                   DFAS Process        BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                  Name                                     and Date                Source      Requirement Source
                                                                                                                                                                                          Reference   and Date
                                                                                                                                                                                          Number

AP-BR-0023                   When a contract does not specify that the contract price excludes Federal Excise Tax        Process IRS         Manage Entitlement     Vol. 10, Chap. 6, 060201   DoDFMR    FAR 29.201 (b)
                             (FET), assume the contract price includes the tax and pay only the contract price (14       Withholding                                A, (02/96)                           (03/05)
                             Comp Gen 44 (1934) and 17 Comp Gen 1039 (1938).

AP-BR-0024                   When the contract specifically excludes the tax, Federal Excise Tax (FET) should be         Process IRS         Manage Entitlement     Vol. 10, Chap. 6, 060201   DoDFMR,   FAR 32.1005 b. (2)
                             added to the contract price by the contractor and billed on the invoice as a separately     Withholding                                (02/96)                              (ii)
                             identified item.

AP-BR-0029                   The matching rule process should allow matching per contract line item. Example: A          Match Type          Manage Entitlement     FSIO OFFM-N0-0106, req. 09.02.50
                             matching rule on a delivery CLIN may be two way whereas the actual product CLIN                                                        PMC-08, JAN 2007
                             may be three-way.

AP-BR-0030                   A match rule shall specify the data required to validate performance of an order,           Match Type          Manage Entitlement     DFAS BB, JAN 2007, FSIO 09.02.03
                             thereby enabling the establishment of a vendor payable.                                                                                OFFM-N0-0106, req. PMD-
                                                                                                                                                                    01
AP-BR-0031                   Verifying invoice data.                                                                      Validate Invoice   Perform Acceptance     FSIO OFFM-N0-0106, req. 09.05.20
                             Once the invoice has been approved (if that is required), a three-way match should be                           Procedures for Other   PME-04, JAN 2007
                             performed on all invoices over some minimal level. Differences must be resolved                                 Goods and Services
                             before the invoice can be paid. If the difference is in the pricing, the better price should
                             be taken .

AP-BR-0032                   A three-way match shall be performed on all approved invoices before the invoice is         Match Type          Manage Entitlement     FSIO OFFM-N0-0106, req. 09.05.20
                             paid.                                                                                                                                  PME-04, JAN 2007


AP-BR-0033                   Differences discovered during the three way match must be resolved before the               Match to            Manage Entitlement     FSIO OFFM-N0-0106, req. 09.05.20
                             invoice can be paid.                                                                        Acceptance                                 PME-04, JAN 2007

AP-BR-0034                   Information received on material returned by the government is provided to the              Manage Payment Manage Entitlement          DFAS BB, JAN 2007, FSIO 09.02.13
                             customer as a credit/refund notice.                                                         Confirmation and                           OFFM-N0-0106, req. PMD-
                                                                                                                         Follow-up                                  51
AP-BR-0039                   Liability for the unpaid amount for facilities or equipment constructed or manufactured     Establish Accounts Establish Accounts      SFFAS1, ¶79 (FASAB)     09.02.37
                             by contractors or grantees according to agreements or contract specifications, should       Payable            Payable
                             be recorded as payable based on an estimate of work completed under the contract or
                             the agreement. The estimate of such amounts should be based primarily on the federal
                             entity's engineering and management evaluation of actual performance progress and
                             incurred costs.

AP-BR-0043                   A Vendor shall register/provide business information prior to service or purchase        Manage Payee           Manage Entitlement     FSIO OFFM-N0-0106, req. 09.01.05
                             contract award. (2) Vendor Information must provide the capability to maintain a history Status                                        PMA-01
                             of changes to the vendor file.




AP-BR-0046                   A commitment must be recorded in the accounting system prior to incurring an                Verify Funds        Manage Entitlement     DoDFMR, Vol 3, Chap 15, Sections
                             obligation or disbursing funds, except for specific appropriations, e.g. for procurement    Availability                               Dec 1996                150202 and
                             and RDT&E funds.                                                                                                                                               150203




AP-BR-0047                   Receipt without acceptance should be recorded for logistic purposes without recording Evaluate Payable          Evaluate Payable       Vol. 4, Chap. 9, 090201 A, DoDFMR
                             the related liability. Future acceptance will trigger the recording of all applicable Request                   Request Information    090202 B (01/07)
                             accounts payable transactions.                                                        Information



                                                                                                            Page 145
                                                                                              Version 3.0 Business Rules
Unique ID    Business Rule   Business Rule Description                                                                  DFAS Process         BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                 Name                                      and Date                Source      Requirement Source
                                                                                                                                                                                          Reference   and Date
                                                                                                                                                                                          Number

AP-BR-0048                   For Fixed Fee-Construction, payments shall be made in installments based upon the          Process Contract     Manage Entitlement    FAR 52.216-9 (04/84)
                             percentage of completion of the work as determined from estimates submitted to and         Clauses
                             approved by the Contracting Officer, but subject to the withholding provisions.

AP-BR-0049                   The contractor shall, in place of actual damages, pay to the Government liquidated         Monitor Contract or Monitor Contract or    FAR 52.211-11(09/00)
                             damages in the amount specified by the contracting officer.                                Order Performance Order Performance



AP-BR-0050                   For contracts issued January 1996 or later and FAR 52.211-11 or FAR 52.211-12 is           Process Contract     Manage Entitlement    FAR 52.211-11(09/00)
                             cited apply the appropriate identifier either at contract and/or CLIN/SLIN/ELIN levels.    Clauses



AP-BR-0051                   When making payments at the CLIN/SLIN/ELIN levels, exhaust all funds in the                Manage Payment       Manage Entitlement    DFARS 204.7108 (d2),
                             previous obligation document line item before paying from the next obligation              Instructions                               (05/07)
                             document line item in sequential order.

AP-BR-0059                   The interest rate to be used will be the rate in effect on the day after the due date of   Calculate Interest   Manage Entitlement    Vol. 10, Chap. 7, 070307   DoDFMR
                             the payment. The specific interest rate will be applied to the total penalty period        and Penalties                              C. (07/02)
                             (maximum 1 year interest) regardless of whether the interest period carries over into
                             different interest rate periods. 30 day compounding 360 day year. (Amounts under
                             $1.00 not paid).

AP-BR-0060                   The vendor will request payment in accordance with the contract terms.                     Finalize             Finalize Acceptance for DFARS Appendix F
                                                                                                                        Acceptance for       Other Goods and
                                                                                                                        Other Goods and      Services
                                                                                                                        Services
AP-BR-0061                   The item's identification number, description, quantity, storage location, receiving date, Finalize             Finalize Acceptance for DFAS BB, JAN 2007, FSIO 09.02.41
                             and acceptance date shall be recorded for each Receipt-Item Event                          Acceptance for       Other Goods and         OFFM-N0-0106, req. PMC-
                                                                                                                        Other Goods and      Services                01
                                                                                                                        Services
AP-BR-0062                   In limited situations, payment may be made without evidence that supplies have been Match Type                  Manage Entitlement    DoDFMR, Volume 01,         09.02.28
                             received. Instead, a contractor certification that supplies have been shipped may be                                                  Chapter 02, Add. 2 D3c
                             used as the basis for authorizing payment. Payment may be made within 15 days after
                             the date of receipt of the invoice. This payment procedure may be employed only when
                             all of the following conditions are present: (1) Individual orders do not exceed $25,000
                             (except where agency heads permits a higher amount on a case-by-case basis); (2)
                             Deliveries of supplies are to occur where there is both a geographical separation and a
                             lack of adequate communications facilities between Government receiving and
                             disbursing activities that make it impracticable to make timely payments based on
                             evidence of Federal acceptance; (3) Title to supplies will vest in the Government
                             upon delivery to a post office or common carrier for mailing or shipment to destination
                             or upon receipt by the Government if the shipment is by means other than the Postal
                             Service or a common carrier; and (4) The contractor agrees to replace, repair, or
                             correct supplies not received at destination, damaged in transit, or not conforming to
                             purchase requirements.




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Unique ID    Business Rule   Business Rule Description                                                                DFAS Process         BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                               Name                                      and Date                Source      Requirement Source
                                                                                                                                                                                        Reference   and Date
                                                                                                                                                                                        Number

AP-BR-0063                   Agencies should be particularly alert to the possibility of duplicating payments      Validate Invoice        Perform Acceptance     JAN 2007 FSIO OFFM-N0- 09.02.63 and
                             whenever one or more of the following situations exist: -Payments have been delayed                           Procedures for Other   0106, req. PMC-04, JFMIP 09.02.76
                             for extended periods of time after the due date and duplicate copies of invoices are                          Goods and Services     SR-02-02, 43
                             received from vendors as follow-up claims. -Invoices or bills may have been submitted
                             by the vendors to more than one agency location for payment. -Adjusted invoices are
                             received after payments have been made.




AP-BR-0064                   Project managers, engineering personnel and contracting officials must make              Evaluate Payable     Evaluate Payable       SFFAS-1, 79, JAN 2007,  09.02.37
                             estimated progress information available in order to record the estimated accrual for    Request              Request Information    "DoDFMR," Volume 4,
                             facilities/equipment construction.                                                       Information                                 Chapter 9, 090201B; DoD
                                                                                                                                                                  4th quarter financial
                                                                                                                                                                  statement guidance
                                                                                                                                                                  Attachment 18: Advances
                                                                                                                                                                  to Contractors and
                                                                                                                                                                  Contingent Liabilities

AP-BR-0065                   Must have proof of receipt & acceptance. Assumption: Exceptions have been granted        Finalize             Finalize Acceptance for FSIO OFFM-N0-0106, req. 09.02.49
                             for strategic sourcing relationships. For e.g., Vendor Managed Inventory(VMI), Fast      Acceptance for       Other Goods and         PMB-01, JAN 2007
                             Pay (DLA)                                                                                Other Goods and      Services
                                                                                                                      Services
AP-BR-0070                   If a valid Fast Pay invoice has not been previously submitted for a specific contract  Manage Liabilities     Manage Liabilities     DoDFMR, Volume 10,       09.02.60
                             (PIIN/SPIIN), line item (CLIN/SLIN, or ELIN), and shipment, then establish an accounts                                               Chapter 10, 100301
                             payable.


AP-BR-0071                   If a Fast Pay invoice has been received and an accounts payable has been                 Manage Liabilities   Manage Liabilities     DoDFMR, Volume 10,       09.02.60
                             established for a specific contract (PIIN/SPIIN), line item (CLIN/SLIN, or ELIN), and                                                Chapter 10, 100301
                             shipment, but is unpaid, then adjust the accounts payable to the actual amount on the
                             receipt/acceptance document.
AP-BR-0072                   If the Fast Pay invoice has been paid for a specific contract (PIIN/SPIIN), line item    Manage Liabilities   Manage Liabilities     DoDFMR, Volume 10,       09.02.60
                             (CLIN/SLIN, or ELIN), and shipment, and the accounts payable has been liquidated,                                                    Chapter 10, 100301
                             then record the acceptance without an accounts payable transaction.


AP-BR-0073                   Record partial and full receipts of orders along with items that are backordered         Acknowledge Other Acknowledge Other         DFAS BB, JAN 2007,       09.02.49
                                                                                                                      Goods and         Goods and Services        'FSIO OFFM-N0-0106, req.
                                                                                                                      Services                                    PMB-01
AP-BR-0074                   Manual review of invoices is required for transportation charges that exceed threshold   Validate          Manage Entitlement        FAR 52.247-67                         FAR 47.303-
                             amounts, IAW FAR 52.247-67 and FAR 43.303-17(d)(1).                                      Transportation                                                                    17(d)(1),(2);
                                                                                                                      Documentation

AP-BR-0075                   When title to property has passed to the U.S. Government, transportation charges for     Finalize             Finalize Acceptance for DoDFMR Vol. 10, Chap.                DTR, 4500.9-R, Part
                             material shipped from one U.S. Government installation to another are not considered     Acceptance for       Other Goods and         13, 130204                           II dtd Nov 2004 and
                             part of the contract expense in buying the material. These charges, known as Second      Other Goods and      Services                                                     DTR, 4500.9-R, Part
                             Destination Transportation charges, are an independent obligation arising under the      Services                                                                          IV
                             transportation service contract. These expenses are charged to the appropriation
                             current at the time the transportation was performed. If supplies are damaged in
                             shipment, the installation, which shipped the merchandise, pays for the repairs.




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Unique ID    Business Rule   Business Rule Description                                                               DFAS Process         BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                              Name                                      and Date                Source      Requirement Source
                                                                                                                                                                                       Reference   and Date
                                                                                                                                                                                       Number

AP-BR-0076                   GSA has post-payment audit responsibility on PowerTrack transportation payments.        Maintain             Manage Entitlement     Public Law 105-264
                                                                                                                     Entitlement
                                                                                                                     Information
AP-BR-0077                   Recurring Payments (Note #1). Payment for continuing services such as rents,            Match Type           Manage Entitlement     DoD FMR (DOD 7000.14-     Vol10, Ch9,
                             janitorial services, or utilities, which are performed under agency-contractor                                                      R)                        090502
                             agreements providing payments at fixed periodic intervals may be made without an
                             invoice being submitted from the contractor. (DoDFMR Vol10, Ch9, 090502)




AP-BR-0078                   Recurring Payments (Note #2) The amount paid normally will be at the base amount Perform                     Perform Acceptance     DoD FMR (DOD 7000.14-     Vol10, Ch9,
                             specified in the contractual document. A receiving report or certification that the     Acceptance           Procedures for Other   R)                        090502
                             services were performed for the time period in question is required to support payment. Procedures           Goods and Services
                             (DoDFMR Vol 10, Ch 9, 090502 and Ch 7 070202-A),




AP-BR-0079                   Recurring Payments (Note #3) The basic voucher prepared to support payments of          Validate Invoice     Perform Acceptance     DoD FMR (DOD 7000.14-     Vol10, Ch9,
                             this nature must show as a minimum, contract number, period covered by the                                   Procedures for Other   R)                        090502
                             payment, name of the contractor, amount of payment, and account to be charged                                Goods and Services
                             (DoDFMR Vol 10, Ch 9, 090502).




AP-BR-0080                   Recurring Payments (Note #4). The basic voucher must be certified for payment the        Validate Invoice    Perform Acceptance     DoD FMR (DOD 7000.14-     Vol10, Ch9,
                             same as vouchers for all other payments. Annotate payment voucher with enough                                Procedures for Other   R)                        090502
                             detail so it can be identified and reconciled with the basic payment voucher (Vol 10, Ch                     Goods and Services
                             9, 090502).




AP-BR-0081                   Recurring Payments (Note #5) Administrative controls must be established to ensure Manage                    Manage Entitlement     DoD FMR (DOD 7000.14-     Vol10, Ch9,
                             that recurrent payments are on unexpired contracts or agreements, for correct      Entitlement                                      R)                        090502
                             amounts, for services actually performed, and are not duplications (Vol 10, Ch 9,
                             090502).



AP-BR-0082                   The Cardholder will track disputed Purchase Card transactions.                          Certify Government Manage Entitlement       Treasury Financial Manual, Credit Card
                                                                                                                     Credit Card Invoice                         Sect. 4535                 Association
                                                                                                                                                                                            Business
                                                                                                                                                                                            Rules, DOD
                                                                                                                                                                                            Government
                                                                                                                                                                                            Charge Card
                                                                                                                                                                                            Guidebook

AP-BR-0084                   The settlement date will be identified by the EFT transmittal date for EFT payments or Maintain              Manage Entitlement     DFAS BB, Jan 07, FSIO   09.05.03
                             the check date for payments made by check.                                             Entitlement                                  OFFM-N0-0106, req. FBB-
                                                                                                                    Information                                  03

AP-BR-0085                   The reporting entity should disclose accounts payable not covered by budgetary          Manage Liabilities   Manage Liabilities     SFFAS-1, 80               09.02.38
                             resources.




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Unique ID    Business Rule   Business Rule Description                                                                  DFAS Process         BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                 Name                                      and Date                Source      Requirement Source
                                                                                                                                                                                          Reference   and Date
                                                                                                                                                                                          Number

AP-BR-0086                   Financial records will be retained for a longer period of time if a compelling reason      Maintain             Manage Entitlement     DoD FMR Vol 1, Ch 9, Sub              36 CFR 1220-1238;
                             exists or supplemental guidance so directs.                                                Entitlement                                 090202                                DoD Directive
                                                                                                                        Information                                                                       5015.2 Records
                                                                                                                                                                                                          Management
                                                                                                                                                                                                          Program, dtd,
                                                                                                                                                                                                          11Apr97;
AP-BR-0087                   When an electronic signature is utilized for approving vouchers electronically, A DoD-     Finalize             Finalize Acceptance for DoD FMR Vol 10, Ch 1,
                             approved public key infrastructure digital signature shall be employed. This will ensure   Acceptance for       Other Goods and         Sub 010201 (H)
                             that the certifying officer’s electronic signature is:                                     Other Goods and      Services
                             1. Unique to the certifying officer                                                        Services
                             2. Capable of verification, and that the associated data has not been altered since
                             transformation and is free from repudiation
                             3. Under the sole control of the certifying officer.

AP-BR-0093                   Property, Plant and Equipment shall be recorded as soon as title passes or Property,       Manage Liabilities   Manage Liabilities     SFFAS-1, 77 (03/93)        09.02.22
                             Plant and Equipment is delivered.                                                                                                                                 (01/06)



AP-BR-0094                   When a contractor provides the government with goods that are also suitable for sale Manage Liabilities         Manage Liabilities     SFFAS1, ¶78 (FASAB)
                             to others, the liability usually arises when the contractor physically delivers the goods
                             and the government receives them and takes formal title. However, when a contractor
                             builds or manufactures facilities or equipment to the government's specifications,
                             formal acceptance of the products by the government is not the determining factor for
                             accounting recognition. Constructive or de facto receipt occurs in each accounting
                             period, in accordance with the following paragraph.

AP-BR-0095                   Liability for the unpaid amount of the goods is incurred and must be recorded when title Manage Liabilities     Manage Liabilities     SFFAS1, ¶77 (FASAB)        09.02.22
                             is received, whether the goods are delivered or in transit. If invoices for those goods
                             are not available, the amounts owed should be estimated.



AP-BR-0096                   Liability for the unpaid amount of the goods provided by a contractor that are also        Manage Liabilities   Manage Liabilities     SFFAS1, ¶78 (FASAB)
                             suitable for sale to others is incurred and must be recorded when title is received,
                             whether the goods are delivered or in transit. However, when a contractor builds or
                             manufactures facilities or equipment to the government's specifications, formal
                             acceptance of the products by the government is not the determining factor for
                             accounting recognition. Constructive or de facto receipt occurs in each accounting
                             period.

AP-BR-0097                   When an entity accepts title to goods, whether the goods are delivered or in transit, the Manage Liabilities    Manage Liabilities     SFFAS1, ¶77 (FASAB)        09.02.22
                             entity should recognize a liability for the unpaid amount of the goods. If invoices for
                             those goods are not available when financial statements are prepared, the amounts
                             owed should be estimated.


AP-BR-0098                   The accounting process must provide the capability to record an accrued liability and      Manage Liabilities   Manage Liabilities     DFAS BB, JAN 2007, FSIO 09.02.02
                             properly identify them as a capital asset, expense, prepaid expense, or construction.                                                  OFFMN0-0106, req. PMB-
                                                                                                                                                                    02; SFFAS-1, 77


AP-BR-0099                   To the extent provided by a treaty, executive agreement, or laws of the country            Award Contract or Award Contract or         DODFMR Vol. 5, Chapt.
                             concerned, U.S. Dollars shall be the currency specified/used for all procurement           Acknowledge Order Acknowledge Order or      12. sub. 120204
                             events.                                                                                    or Issue          Issue Modification
                                                                                                                        Modification


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Unique ID    Business Rule   Business Rule Description                                                                 DFAS Process        BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                Name                                     and Date                Source      Requirement Source
                                                                                                                                                                                        Reference   and Date
                                                                                                                                                                                        Number

AP-BR-0100                   If the shipped to, marked for, shipped from, mode of shipment, contract quality           Perform Invoice     Perform Acceptance     DFARS Appendix F, F-
                             assurance and acceptance data are the same for more than one shipment made on             Validation          Procedures for Other   104, Dec. 2006
                             the same day under the same contract, contractors may prepare one Material                                    Goods and Services
                             Inspection Receiving Report (MIRR) to cover all such shipments.


AP-BR-0101                   Underbilling on Quantity. When a contractor bills for less than the quantity received,    Perform             Perform Acceptance     FSIO OFFM-N0-0106, req. 09.02.50   DODFMR, Volume
                             pay without further action. The contractor must furnish another invoice for any           Acceptance          Procedures for Other   PMC-08, JAN 2007                   10, Chapter 9, Feb.
                             additional amount due. If partial payments are not authorized, notify the contractor of   Procedures          Goods and Services                                        1996
                             an improper invoice by returning the partial invoice and request a complete billing.


AP-BR-0102                   When a contractor bills for less than the quantity received and the CLIN/SLIN/ELINs       Perform             Perform Acceptance     FSIO OFFM-N0-0106, req. 09.02.50   DODFMR, Volume
                             were billed on separate shipments (e.g., multiple shipments per CLN/SLIN/ELIN ) the       Acceptance          Procedures for Other   PMC-08, JAN 2007                   10, Chapter 9, Feb.
                             vendor must furnish additional invoice(s) for any additional amount due on individual     Procedures          Goods and Services                                        1996
                             billings.


AP-BR-0103                   Agencies shall follow these procedures in taking discounts and determining the            Calculate Discount Manage Entitlement      Treasury Financial Manual          FSIO OFFM-N0-
                             payment due dates when discounts are taken:                                                                                          (TFM), Vol. 1, Part 6, Chpt        0106, req. PMD-07,
                             (a) Economically justified discounts. If an agency is offered a discount by a vendor,                                                8000 Par. 8040 (I TFM-6-           "DoDFMR," Volume
                             whether stipulated in the contract or offered on an invoice, an agency may take the                                                  8040)                              10, Chapter 2;
                             discount if economically justified (see discount formula in Treasury Financial Manual                                                                                   DFAS Blue Book
                             (TFM) 6-8040.40)                                                                                                                                                        09.02.06
                             3 but only after acceptance has occurred. Agencies are encouraged to include
                             discount terms in a contract to give agencies adequate time to take the discount if it is
                             determined to be economically justified.
                              (b) Discounts taken after the discount date. If an agency takes the discount after the
                             deadline, the agency shall pay an interest penalty on any amount remaining unpaid as
                             prescribed in Sec. 1315.10(a)(6).
                              (c) Payment date. When a discount is taken, payment will be made as close as
                             possible to, but no later than, the discount date.
                              (d) Start date. The period for taking the discount is calculated
                             from the date placed on the proper invoice by the vendor. If there is
                             no invoice date on the invoice by the vendor, the discount period will
                             begin on the date a proper invoice is actually received and date
                             stamped or otherwise annotated by the designated agency office.

AP-BR-0104                   For all transactions, the system must provide the capability to capture transaction       Maintain Accounts   Maintain Accounts      FSIO OFFM-N0-0106, req. 01.04.08
                             dates (effective date of the transaction) and posting dates (date transaction posted to   Payable Balance     Payable Balance        SMB-33
                             general ledger).


AP-BR-0105                   The accounting process must provide the capability to record payment transactions         Post Disburement    Manage Entitlement     FSIO OFFM-N0-0106, req. 09.04.09
                             from other processes, identify whether the disbursement has already been made and         Information                                PMD-44
                             record the appropriate accounting entries.


AP-BR-0106                   If you authorize or make an obligation or disbursement exceeding the amount in an      Manage Execution Manage Execution             FMR Vol 14, Ch 2,
                             apportionment or reapportionment (a type of administrative subdivision of funds), then Fund Account     Fund Account                 020201.G.2
                             you must report a violation of 31 USC 1517(a)(1).


AP-BR-0107                   If you authorize or make an obligation or disbursement exceeding the amount in an         Manage Execution Manage Execution          DoD FMR Vol 14, Ch. 2,
                             allotment or a suballotment (a type of administrative subdivision of funds), then you     Fund Account     Fund Account              020201.G.2
                             must report a violation of 31 USC 1517(a)(2).




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Unique ID    Business Rule          Business Rule Description                                                                  DFAS Process         BEA 4.1 Process Name Requirement Source Name Requirement Secondary
             Title/Name                                                                                                        Name                                      and Date                Source      Requirement Source
                                                                                                                                                                                                 Reference   and Date
                                                                                                                                                                                                 Number

AP-BR-0108                          If you authorize or make an obligation or disbursement exceeding the amount in an          Manage Execution Manage Execution           DoD FMR Vol 14, Ch. 2,
                                    appropriation or fund, then you must report a violation of 31 USC 1341(a).                 Fund Account     Fund Account               020201.G.2



AP-BR-0109                          The Agencies must maintain information needed to produce IRS 1099s for the                 Maintain             Manage Entitlement     FSIO OFFM-N0-0106, req. 09.01.04
                                    principal party rather than the agent.                                                     Entitlement                                 PME-07 (01/06)
                                                                                                                               Information


AP-BR-0110                          During each billing cycle, Cardholders are required to review the Statement of Account Certify Government Manage Entitlement           Treasury Financial Manual,         GAO Standards for
                                    they receive from the issuing bank against the purchase card log and other supporting Credit Card Invoice                              Sect. 4535, Vol 1, Part 4,         Internal Control in
                                    documentation they are required to maintain for each card purchase. This electronic                                                    Dec. 2001                          the Federal
                                    review requires the Cardholder to reconcile, reallocate to an alternate line of                                                                                           Government, Nov
                                    accounting, approve, or dispute as appropriate, each card transaction that is posted to                                                                                   1999; DOD
                                    their Statement of Account. Additionally, the Cardholder must approve the statement in                                                                                    Government Charge
                                    its entirety once all individual transactions have been reviewed in the manner                                                                                            Card Guidebook,
                                    described above.                                                                                                                                                          Nov. 2004

AP-BR-0111                          The Cardholder will have 60 days from the date of the billing statement to formally        Certify Government Manage Entitlement       Treasury Financial Manual,         Credit Card
                                    dispute transactions with the Card Associations (i.e. Master Card, Visa).                  Credit Card Invoice                         Sect. 4535, Vol 1, Part 4,         Association
                                                                                                                                                                           Dec. 2001                          Business Rules,
                                                                                                                                                                                                              DOD Government
                                                                                                                                                                                                              Charge Card
                                                                                                                                                                                                              Guidebook, Nov.
                                                                                                                                                                                                              2004
AP-BR-0112                          Certified lines of accounting will be traceable through disbursement. All changes to       Certify Government Manage Entitlement       GAO Standards for Internal         DOD Government
                                    original (account defaults) lines of accounting will be documented and appropriately       Credit Card Invoice                         Control in the Federal             Charge Card
                                    certified.                                                                                                                             Government, Nov 1999;              Guidebook, Nov.