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Employee Warning Disciplinary Notice Administering disciplinary actions and rewards

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					Administering disciplinary actions and rewards

What’s in this lesson?
This lesson explains how to
monitor and dispense disciplinary
and reward actions.


What do I need to know before
I begin?
You should already know how to:
                                    Lesson Menu
- Maintain timecards to
  facilitate accurate attendance
  tracking
                                    Monitor pending disciplinary actions and rewards
- Access Genies
- Communicate using e-mail                     About attendance actions
  or k-mail
                                               About attendance documents

                                               Using tools to monitor attendance actions tools to
                                               monitor attendance actions
                                    Prepare to deliver discipline or rewards
                                               Preparing to deliver attendance actions


                                    Deliver discipline or rewards
                                               Delivering attendance actions

                                    Record the outcome
                                               Procedure: Completing attendance actions

Return to Villanova                            Complete an attendance action
Kronos Training Web
Administering disciplinary actions and rewards
   Monitor pending disciplinary actions and rewards


       About attendance actions
                                               Points will count toward disciplinary action for a period of twelve months starting from
    Villanova’s attendance policy              the day each point was incurred. Thereafter, points will be expunged and no longer
    determines when discipline, such as        considered as part of the employee’s attendance record unless the employee is moved to
    a written warning, needs to be             the probation level .
    delivered to an employee.
    For example, if an employee
    receives 6.0 disciplinary points, the
    policy dictates that they should
    receive a verbal warning.


    In Workforce Attendance, discipline
    or reward activities that need to be
    carried out by supervisors or
    managers are called attendance
    actions.
    One of your most important
    responsibilities is monitoring the
    status of attendance actions.
    In some cases, especially with
    unions, attendance actions that are
    not resolved within 48 hours are
    dismissed. It’s important to monitor
    and promptly resolve attendance
    actions.



                                                                                                      (Continued)
Administering disciplinary actions and rewards
   Monitor pending disciplinary actions and rewards

       About attendance actions (Continued)

    Based on Villanova’s attendance
    policy,, you are monitoring many
    different types of actions. For
    example:
    Perfect attendance for a given
    quarter = department credit.
    8 Points = First Suspension (1 day
    without pay)


    Notice that some attendance actions
    involve documents, such as written
    warnings. Other actions may involve
    contacting HR

    Finally, other actions may simply call
    your attention to the fact that the
    employee has moved to a different
    discipline level, such as Chronic
    Discipline.




             (Previous)                               (Topic End)
Administering disciplinary actions and rewards
   Monitor pending disciplinary actions and rewards

       About attendance documents
   Some attendance actions involve
   documents, such as written
   warnings.
   These documents are automatically
   generated by Workforce Attendance
   and contain specific information
   about the employee such as the
   employee’s name, a list of infractions
   that led to the attendance action,
   dates the infractions were incurred,
   and so forth.
   You may be responsible for printing
   the document and delivering it to the
   employee.
   You will need to be able to recognize
   actions that are associated with
   documents and take steps to
   respond to them.




                                                      (Continued)
Administering disciplinary actions and rewards
   Monitor pending disciplinary actions and rewards

       About attendance documents (Continued)



     You will receive e-mail notifications
     when employees trigger actions that
     are associated with documents.
     For example, you may receive an e-
     mail alerting you that an employee
     has initiated a disciplinary action
     “Written Warning.”
     The e-mail contains a link that you
     can click to view or print the
     document.




             (Previous)                               (Topic End)
Administering disciplinary actions and rewards
   Monitor pending disciplinary actions and rewards


       Using tools to monitor attendance actions

   Workforce Attendance provides tools
   to help you monitor attendance
   actions. The main tool that you’ll use
   to monitor actions is the Attendance
   Genie.

   About the Attendance Genie:
   • provides an “at a glance”
   summary of employee
   attendance information
   • to determine the current status
   of an action, see the Action
   Status column




                                                      (Continued)
Administering disciplinary actions and rewards
   Monitor pending disciplinary actions and rewards

       Using tools to monitor attendance actions (Continued)

   The following table explains the types of information in the Attendance Genie.

   Field Name                     Description

   Processed Through Date         The date up to which attendance policy rules were last applied.

   Discipline Points.             The current total of the point balance. In this example, the balance is based on points.
                                  Example: 3.5

   Discipline Level.              Represents the progressive discipline level status that the employee is currently at.
                                  Example: Step 1
   Attendance Action              An activity performed by the organization to discipline or reward an employee.
                                  Example: Suspension

   Action Trigger Date            The date on which the employee incurred the behavior that launched the action.
                                  Example: See Action Initiated Date
   Action Initiated Date          The date on which the action was processed and recognized by the system.
                                  Example: An employee incurs No call-No show on February 1, which triggers the action Suspension. The processor
                                  runs on February 3. The Action Trigger Date is February 1 and the Action Initiated Date is February 3.

   Action Status                  Displays the current state of the action. This is especially important if you are responsible for monitoring disciplinary
                                  actions. Three statuses are available: initiated, pending, and completed.
                                  Initiated. This status tells you that attendance policy rules have been applied, resulting in a disciplinary or reward
                                  action. Depending on your business process, you may be responsible for responding to the action.
                                  Completed. This status indicates that you or another attendance administrator has responded to the action and
                                  recorded the outcome as “Completed.”




               (Previous)                                                                                           (Continued)
Administering disciplinary actions and rewards
   Monitor pending disciplinary actions and rewards

       Using tools to monitor attendance actions (Continued)


    The following table explains the types of information in the Attendance Genie.

     Field Name                     Description

     Action Completed Date          The date on which the action was carried out, such as delivering a verbal warning to an employee. This is especially
                                    important if you are responsible for documenting the date on which the disciplinary action was carried out.

     Disqualified from Perfect      Indicates whether the employee has achieved perfect attendance. A check mark indicates that the employee has
     Attendance                     not achieved perfect attendance.




              (Previous)                                                                                         (Topic End)
Administering disciplinary actions and rewards
   Prepare to deliver discipline and rewards


       Preparing to deliver discipline or rewards

      Villanova’s has well documented disciplinary
      action policies in place.                      Process: Prepare to deliver discipline
      For collective bargaining employees this is
      governed by their union contract.
      For non-collective bargaining employees                     Print document
      please refer to the Villanova HR Website




                                                                 Print Attendance
                                                                 Calendar report




                                                                  Set up meeting




                                                                              (Continued)
Administering disciplinary actions and rewards
   Prepare to deliver discipline and rewards
       Preparing to deliver disciplinary actions or rewards (Continued)

    To print documents associated with attendance actions from Workforce Attendance, take the following steps:

      Step      Action

      1.        From the Attendance Genie, click to highlight one or more employees. (To select more than one
                employee, hold down the CTRL key.)

      2.        Select Attendance > Attendance Editor. Click the Documents tab.

      3.        From the Time Period drop-down list, select the time period in which the document was
                generated. Click Apply.

      4.        When the document is listed under the Document column, click the link that is associated with
                the document as shown in the illustration below.

      5.        When the File Download dialog appears, click OK.
      6.        When the file opens, select File > Print.




              (Previous)                                                                                         (Continued)
Administering disciplinary actions and rewards
   Prepare to deliver discipline and rewards
       Preparing to deliver disciplinary actions or rewards (Continued)

     To print the Attendance Calendar report, take the following steps:

      Step       Action

      1.         From the Attendance Genie, click to highlight one or more employees. (To select more than one
                 employee, hold down the CTRL key.)

      2.         Click the Reports quick link.

      3.         Click the plus sign next to Attendance.
      4.         Click to select the Attendance Calendar.

      5.         From the Time Period drop-down list, specify the time period that you want.
      6.         Click Run Report.

      7.         Click Refresh Status. When the status is complete, click View Report.
      8.         To print the report, click File > Print.




               (Previous)                                                                                        (Topic End)
Administering disciplinary actions and rewards
   Deliver discipline and rewards


        Delivering attendance actions

   Villanova’s business process
   requires you to take certain steps to         Process: Deliver discipline
   deliver discipline or rewards.
   For example, if you are responsible
   for delivering a written warning to an            Meet with employee
   employee, you may need to take the
   following steps:



   1.    Meet with the employee
                                                      Deliver warning
   2.    Deliver the warning
   3.    Obtain the employee’s
         signature to acknowledge
         receipts of the warning

                                                     Obtain employee’s
                                                         signature




                                                                          (Topic End)
Administering disciplinary actions and rewards
   Record the outcome


       Procedure: Completing attendance actions
   After you deliver the discipline or
   reward, there is one final step to
   take. It’s important to record the
   outcome of the attendance action
   that you just delivered.
   To do this, you record the date on
   which the outcome took place; in
   Workforce Attendance, this is
   referred to as completing an
   attendance action.




                                   Recommended Practice:
                                   Attendance actions should be carried out promptly, and in accordance with your
                                   operational areas policies.




                                                                                             (Continued)
Administering disciplinary actions and rewards
   Record the outcome
      Completing attendance actions (Continued)

    To record the outcome of an attendance action, take the following steps:

      Step     Action

      1.       From the Attendance Genie, click to highlight one or more employees. (To select more than one
               employee, hold down the CTRL key.)

      2.       Select Attendance > Attendance Editor. Click the Action Details tab.
      3.       From the Time Period drop-down list, select the time period in which the action was initiated.

      4.       Click the check box to select the action you want to complete. Click Edit.
      5.       On the Edit Attendance Action screen, enter the Completed Date. Optionally, type a note in the
               Details field.

      6.       Click Save & Return.




             (Previous)                                                                                         (Topic End)
Administering disciplinary actions and rewards
   Record the outcome


      SHOW ME: Complete an attendance action



             Click the icon to see how to complete an attendance
                                                           action




                                                               (Topic End)

				
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Description: Employee Warning Disciplinary Notice document sample