Reno/Tahoe Wine & Food Festival ~ Reno Hilton ~ May 19 & 20, 2006
Restaurant/Catering Compny Contract
To reserve your space, sign contract and mail or fax to:
RTShows at 13389 Folso m Blvd, #300-310, Folsom CA 95630 or fax to 916-985-4428 www.rtshows.com
Reservation/Location will be made on a first-come basis, and based on your service requirements and participation hours
Co mpany Name (As you wish it to appear in all promotion) :______________________________________________ _________________
Contact (Pre-show):__________________________________ Contact (on-site, if different):______________________________________
Phone: ____________________________________________________ Fax: __________________________________________________
E-mail: _______________________________________________ Web Address: ______________________________________________
Description - 35 words (This description will be included on all printed materials and web site – attach additional page if necessary):
Please Fill Out as Appropriate
REQUIREMENT TIMES PRICE OF T ABLES TASTING HOURS
Table Space –Serving & Promotional Space Friday M ay 19 COM PLIM ENTARY
5pm – 11 pm (Health Permit
Saturday M ay 20 Required - advance)
4 pm – 11 pm
Friday Only – table top display Fri: 5 pm – 11 pm COM P
Saturday Only – table top display Sat: 4pm – 11 pm COM P
Booth Space – Promoting, not serving tastes Fri: 5 pm – 11 pm $495 Not Applicable
Sat: 4 pm – 11 pm
M arket Your Own WineM aker Dinner or $150 Not Note Date Your
Lunch & Brunch Taking place from M ay 12 – Applicable Event and Attach
M ay 21 Via our site complete with link & Information with link
TASTING DETAILS: Please attach information on what you will be serving, and if you will be pairing with a winery or other beverage provider.
TASTING HOUR REQUIREMENT S: By participating, you agree to provide tastes of what you consider to be one of your signature menu items. You further agree to provide
tastes for the number of hours noted above (2-3 hours minimum, five hours per day maximum) We will post your “tasting hours” at your table, and require most heavy
equipment to be set prior to festival opening. You may move about during festival but request your respect the patrons and the event by clarifying your hours of
service/promotion so we may place you appropriately.
We make it easy for restaurants/catering companies to participate by providing: Promotional Space (no cost), Prep Space, Electrical Requirements, China, silverware/plastic,
napkins or cups as appropriate, opportunity to sell sealed food products, memberships. Please provide festival with requirements by May 1, 2006 Health Department Fee of $40
is required, however reimbursement may apply – Discuss with management.
To validate this contract:
1. Fill out completely, sign and mail to RT Shows 13389 Folsom Blvd. #300-310, Folsom CA 95630 or fax to 916-985-4428
2. No Shows will not be invited back – please be courteous to us, we have rented the tables you require, spent funds on signage and promotion. We will extend the same
respect, promoting your restaurant/catering company to the fullest extent
I have read, understand and agree to the terms and conditions attached to this contract and agree to faithfully perform in accordance with same.
Signature: ____________________________________________________________________ Date: _________________________________________
Yes! I might be interested! Please contact me about the following:
Sponsorship Auction Donation Educational Programming Culinary Demonstration
A Production of The Reno/Tahoe Wine & Food Festival: firstname.lastname@example.org or 916-985-6890
What: The Reno/Tahoe Wine & Food Festival is a consumer marketplace and event that showcases wine, micro brews,
food, supplies and services to the fast growing Reno/Tahoe marketplace
When: May 19 & 20, 2006
Where: Reno Hilton, Reno Nevada
Why Reno: Experiencing phenomenal growth, Reno is one of the hottest healthiest and wealthiest markets
Who Exhibits: Those selling services and suppliers in the wine, food and good living market p lace
Wineries and micro breweries Distributors
Restaurants & Caterers Artists
Service providers Your co mpetition
Why Exhibit: So many reasons. Can you afford not to participate?
Display, sample, demonstrate product/service to the community
Sell products or services
Capture business from this growing affluent audience
Meet and recruit potential employees, make b roker/distributor contacts and network.
Your Cost: We’ve gone out of our way to ensure this show fits into your budget
Table Top Promoti on/Dis play (For Wineries, Caterers, Restaurants and Artis ts ONLY)
Co mplimentary space for restaurants and Catering Co mpanies providing samples or chef demonstrations.
We provide your table, chairs, ice, napkins and plates. For All Others: Tab le pricing only $150 fo r two
nights or $85 one night. No perimeter displays allowed, nor storage space provided. Attendee lists are not
available with this opportunity. (Contact show management for restrictions including health department
requirements and additional licensing fee requirements fro m same).
Booth S pace Package (10 x 10 booth) is only $495. For those that need a little roo m to advertise. This
delu xe package includes ample perimeter space to promote your brand or product – BEYOND TABLE
TOP DISPLA Y..and includes a 10 x 10 pipe and draped area, six foot table, t wo chairs, one waste basket
and sign as well as list of participants tabulated after the event and list of previous festival participants
prior to the event, and upon request.
Island Package (20x20) is availab le at a d iscounted rate of $1,500 OR consider a Compli mentary
Pouring Island Package Get together with your distributor, Agriculture Depart ment, Appellat ion or
other association and your space could cost next to nothing! All you have to do is contract for five tables,
provide a deposit which will be refunded on site, and RTShows will p rovide you tables and space at cost.
A great way to save money and promote your region, wine or country. Call for mo re informat ion on this
Donation Package: Can’t attend, but want your wines poured at the festival? Submit a donation
application for consideration. All wine must come with tasting notes. Show management reserves all
A Production of The Reno/Tahoe Wine & Food Festival: email@example.com or 916-985-6890
rights to utilize product where and when needed. Pouring will be done by volunteers fro m charitable
organizations as well as commun ity volunteers, show staff and Hilton staff.
Corkage fees have been waived. The only additional fees are those associated with the health department
for food service (Yes! To distribute any UNW RAPPED FOOD ITEM fro m your table o r booth, will
require filing with the health department.) Distribution of sample -sized beverage product will be allo wed
and encouraged without additional filing.
Food & beverage sales (via order taking) can be accomp lished from your booth.
Vendor may carry in most of their product while Freeman Decorat ing will provide advance order
discounts on refrigerat ion, electricity, shipping, furnishings and other necessities.
We’ve negotiated a ($79 rate) for hotel roo ms on a space available basis (Contact the Reno Hilton at 800-
648-5080 beginning February 1, 2006). This rate will sell out.
Who Attends: Predominantly consumers fro m various Northern Californ ia and Nevada regions (expecting a min imu m o f 3,000
participants over the weekend event) as well as industry buyers provided with special invitation/badge (area
restaurants, retailers, sommeliers).
Why They Attend : To sample and purchase new products and services; to learn about different wines, micro brews, food pairings; to
view and purchase work fro m local art ists; and to support local charit ies.
Behind The Scenes: One of the Reno/Tahoe area’s signature events, and best kept secret, The Reno/Tahoe Wine & Food Festival
returns for the fifth year to Reno. With the Reno Hilton as Title Sponsor and the support of the community and
various media connections, this will be the show to watch, participate in and grow together with.
Pro motion includes advertising in various travel publication including Southwest Airlines and America West
Airlines and AAA’s VIA, radio and television (both local and nation wide), Various newspapers and magazines
including the Reno Gazette Journal, The Sacramento Bee, News and Review will have articles, ads with
discounted coupons We’ll feature the event on calendars in various food and beverage magazines and internet sites
and direct mail, email and fax broadcasting.
Proceeds will be donated to organizations and families directly effected by the recent hurricanes in the Gu lf o f
Mexico. We are not associated with any one association, or corporation. Instead we put all funds back into our
promotional budget and promote, on behalf of all our vendors/wineries .
Participants: Participating food purveyors, wineries, supplies and services from all over the world, in addit ion to local &
visiting artists and non-profit organizations have included the following:
Absolutely M ichelle’s, Addi Galleries, Affairs of the Vine, A gajanian Vineyard, Allied Domecq, Allora Vineyards, Alzheimers Association, American
Vision Art Gallery, Anna M aria’s Italian Ristorante, Arbios/Prazis Cellars, Ardente Winery, Arctic Fox Jewelry Design, Art and Soul Publis hing, Arger
M artucci Vineyard, Barefoot Cellars, Bell Wine Cellars, Belgioioso Cheese, Ben’s Spas, Benziger Family Winery, Beringer Vineyards, BILLT For You,
Bistro Blends, BK’s Wine Storage, Body Shop at Home, Boeger, Bordex, Bounty Hunter Rare Wine & Provisions, Bourassa Vineyards, Bravante Vineyards,
Brewery Ommegang, Butcher Boy Catering, Butte Creek Brewing, Butte View Olives, Buttonwood Farms Winery, Cakebread, California Wine Wafers,
Cambria, CaNa Winery, Candoni, Capital Beverages Inc., Carat, Casa Cassara Winery & Vineyard, Chalk Hill Estate Vineyards & Winery, Chameleon
Cellars, Chatom Vineyards, Cheesecake Lifestyles, Chef Van Go Catering, Chevalier Winery, Chico Spice Company, Chix with Stix Golf Schools, Chris’s
Stuff, Christine Woods Winery, Claudia Springs Winery, Clos du Bois, Clos La Chance, Clos Saron, Columbia Crest, Concannon Vineyard, Cookie Lee
Jewelry, Cook’s BBQ Kitchen, Copper Clouds, Coulson Winery, Crazy Cajun Enterprises, Crystal Basin Cellars, David Garibaldi, Delicato, Domaine Alfred
Winery, Domaine Carneros/ Taitinger, Don Sebastiani & Sons, Eagles Rest Vineyard, Ehrhardt Estates Winery, Elizabeth Vineyards, Emerald City Café,
Emporio das Importacoes, Europa Wine Imports, Felix Solaz, Ferrari-Carano, FIJI Water, Firestone Winery, Fiscalini Cheese Company, FLP Softub Inc.,
Flaggstone Wine & Gifts, Folie, Forest Glen, Franciscan Winery, Frazier Winery, Freixenet, French Hill Winery, Frias Family Vineyard, Galleron Signature
Wines, Genoa Gallery, General Nutrition Center, Geyser Peak, Girard, Glasforms Glassblowing, Godwin Family Vineyards, Golf Gourmet Goodies,
Gourmet Door to Door, Greens Fore U, Gourmet Globe, Grgich Hills, Grove Street Winery, Hannah’s Stoneware, Harrell’s Ostrich Ranch, H auer of the
Dauen Winery, Hello World Travel, Hint M int, Hogue, Homemade Gourmet, Honey Baked Ham, Hop Kiln Winery, Horsefeathers Unlimited, House of
Bread, Igourmet.com, Iron M ountain Vineyards, Ironstone Vineyards, J. Lohr Vineyards & Wine, Jakob Gerhardt, James Hacker Sculptures, JanKris
Winery, James Creek Vineyard, Java Jungle, Jewel Collection, John Robert Powers, Joseph Phelps, Jungle Vino, K&B Enterprises, Kendall Jackson,
Kenwood, Klinker Brick Wienry, Korbel, La Crema, La Famiglia, La Jota Vineyard, La Panzanella, Laetitia Vineyards & Winery , Le Cask, Lehrer Family
Vineyards, Lincourt Vineyard, Lithia Audi, Lobster Pound, Longevite Water, Louis Jadot, Lone Tree Frame and Gallery, Longevite Water of Life, Lost
Coast Brewery, Lucas & Lewellen Vineyards, Lucchesi Vineyards & Winery, M cNab Ridge Winery, M imi’s Café, M ama Lil’s, M ario Perelli M inetti,
M arkham Vineyards, M endocino Brewing Company, M illiare Winery, M KM Associates, M onterra, M ontevina Winery, M organ Stanley, M rs Weinsteins
Gourmet Toffee, Napa Ridge Winery, Neese Vineyards, Nereida’s Designs, Nevada City Winery, Nevada Women’s Fund, Niebaum Coppola Winery, Nob
Hill Trading Company, Northern Nevada Food Bank, Norman Vineyard, North-Star-At-Tahoe, Oak Hollow Winery, Oak Ridge Winery, Oduwa Arts, Olivas
de Oro Olive Company, Orange Coast Foods, O’Skis Pub & Grille, Paulaner North America, Peachy Canyon Winery, Pedroncelli Winery, Perry Creek
Vineyards, Pezzi King Vineyards, Phoenix Vineyards, Pine Ridge Winery, Pine Shadows Handcrafted Gifts, Planet Grape, PlumpJack Squaw Valley Inn,
Portuguese Bakery, Portuguese Chamber of Commerce, Power Health Chiropractic, Prager Winery & Port Works, Precept Brands, Prospero Winery, Quady
Winery, R.H. Phillips, Raleys Supermarket and Drug Center, Ravenswood Winery, Rebecca Chapa, Reno News & Review, Renwood Winery, Reynolds
Family Winery, Riedel The Wine Glass Company, Robert M ondavi Winery, Robert Rothschild Farm, Rockledge Vineyards, Rodney Strong, Reno/Tahoe
Quarterly, Rivendale Home Enhancements, Robert Hall Winery, Rockledge Vineyards, Rosenblum Cellars, Round Hill Family of Wines, S & S Art Works,
Saviez Vineyards, Schlossadler International Wines, Sea Star Sea Salt, Sebastiani Vineyards and Winery, Sequoia Grove, Shahram’s Fine Persian Rugs, St
Francis, Supreme M arketing, Sierra Knolls Vineyard & Winery, Sierra Nevada Brewing, Sierra Blue Designs, Sierra Vista Arts, Sierra Wine & Spirits,
Sihilling, Silkwood Winery, Single Leaf Winery, Skagen Designs, Smoking Loon, Southern Wine & Spirits, Sparks Chamber of Commerce, Sub Zero,
Sprint PCS, St. Supery, Stimpson Lane, Stonestreet, Supreme M arketing, Sutter Home Winery, Sweet Shop, Tahoe Country Gourmet, Tahoe Ridge Winery,
Tara Bella Winery, Taylor Family Vineyards, Tea Tastings, Terra Verde Farms, Terra Valentine, The Florist at M oana, The Gourmet’s Secret, The
Steakhouse, Thunder Canyon Country Club, Topolos, The Wine Report, Topolos, Trader Joes, Trentadue Winery, Tri-Vin Imports, Trinchero Family
Estates, Truckee Books & Java Jungle Coffee House, Tudal Winery, Tulip Hill Winery, Unibroue, Unique Boutique, University of Nevada Reno, Valley of
the M oon, Van Rex Gourmet Foods, 1-800WineShop, Vespa of Reno, Victoire Imports, Villa Italia, VJB Vineyards & Cellars, Vina Robles, Vino Noceto,
Volkers Bakery, Waddell & Reed, Walley’s Hot Springs Spa and Resort, Warren Cabinetry, White Oak, Wild West Jewelry, Wild Women on Wine, William
Furs, Wine Country International, Yorkville Cellars, Youngs Winery, Zaca M esa Winery, Zucca M ountain Vineyards and more
Tentative Schedule: FESTIVAL
Move-In Friday, May 19 8am – 5p m
Festival Hours Friday, May 19 5:00 p m – 11:00p m
Saturday, May 20 4:00 p m -11:00 p m
Exhibitors/vendors may access festival grounds to refresh booth after 12:00 noon
Move-Out Saturday, May 20 Beginning at 11 p m
Fully paid vendors will receive up to four access passes/badges. These passes are for working staff/vendor
personnel/volunteers/wine pourers ONLY. If you wish to purchase a number of passes for clients, potential clients or friends, we
will PROVIDE YOU WITH A DISCOUNT BASED ON THE NUMBER OF PASSES YOU NEED. THESE TICKETS M UST BE
PURCHA SED PRIOR TO MA Y 1, or cost is at “PREVAILING RATE” Call office for mo re informat ion.
Show hours vary fro m six to seven hours each day. Great fo r vendors selling products, tiring for wineries … Impossible for
restaurants/caterers – unless they’re selling food! NO you don’t have to pour/serve for the entire time; however, we HIGLY
RECOMMEND that you DO leave product informat ion at your table as well as pouring/serving time notification AND…DO NOT
leave product on top of table and walk off – or so will your product!!! Use your judgment – it’s your pro motional vehicle/your
table/your time. Moving out boxes or product while the public is wandering about is not acceptable for liab ility purposes. Consider
this and staff accordingly.
Culinary demonstrations and visits from celebrity chefs will be ongoing and take place during festival hou rs on Friday and Saturday.
If you have any interest in sponsoring, speaking, providing culinary demonstrations or donating food or wine for these events – let
us know in advance – so we can promote you appropriately!
The Reno/Tahoe Wine & Food Festival will feature wine education programs fro m event stages. Vendors & wineries are welcome to
attend these; however, you’ll need to staff your booth/table during much of this time. Additional information will arrive one mo nth
prior to show date.
Pair yourselves accordingly! Wineries and restaurants are encouraged to pair up, and we’ll provide additional space if required! No
better way to promote your selves than creating a pairing and either providing tastes on a complimentary basis, or for a $5 p late
charge- to the public. The choice is yours – Pair up early, and we may be able to provide you with a little extra space to promot e!
Call the show office to plead your case!