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Business Development Model Process and Checklist 11 14 2010 Project Management Checklist

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Business Development Model Process and Checklist 11 14 2010 Project Management Checklist Powered By Docstoc
					11/14/2010                                                        Project Management Checklist
6:41 PM



                                                                                                                 Expec   Reason if
    Phase or                                                                                                     Deliv     not     Doc Point
    Category                                 Check List Item                               Document or Process    Date    compl. of Contact


                                            Inititate Phase
    Business       Is project aligned with SBA strategic goals and objectives?                   Process
    Alignment
     Needs         Has a needs statement (or project recommendation) been prepared          NSTEMPLATE.DOC                        Program
                   which provides a baseline justification including needs, benefits,                                             Project
                   assumptions, contraints, etc.?                                                                                 Sponsor
                   Has the needs statement been summarized, condensed for                        Process
                   presentation to Business Technology Investment Council(BTIC)
                   executive committee?
  BTIC Advisory    Has the needs statement with baseline justificaiton been presented            Process
     Council       to the BTIC Advisiory Committee

 Project Charter   Has a project charter been approved which authorizes a project          PCHTEMPLATE.DOC                        Program
                   manager or single point of contact for a unified communicaton                                                  Project
                   process right at start?                                                                                        Sponsor
  Stakeholders     Has involvement of all stakeholders been identified for in project            Process
                   plans e.g. OMB, Governance Board, etc?
   Preliminary     Has a preliminary project plan been prepared according to SBA's          PPTEMPLATE.DOC                        Project
   Project Plan    standard System Development Methodology which encompasses                                                      Manager in
                   objectives, deliverables, schedule, milestones, workplan                                                       Program or
                                                                                                                                  OCIO
 OCIO Oversight, Have you requested an OCIO point person to be assigned to                       Process
   Involvement    project?
  Project Library Has a project book been created and a central project library been             Process
                  created to house documents electronically and physically?

    Business       Has a project kick-off been conducted for functional staff in program         Process
  Requirements     area to begin defining the detail business requirements?
     Kick-off
    Business       Have the right subject matter experts (SME's) from the program                Process
  Requirements     area been involved to develop a detail business requirements
                   document?
                   Has a business requirements doc been prepared which included             BRTEMPLATE.DOC                        Program
                   both the "as is" and "to be" process flow                                                                      Functional
                                                                                                                                  Lead
    OMB300         Have I checked on need for preparation of OMB300(June deadline)               Process
                   during project development?
                   If so, have I incorporated preparation of OMB300 into project plan?           Process

                   Have I begun creating the OMB300 using e-CPIC?
  Earned Value     Has provisions been made to incorporate earned value                          Process
                   management with work done both by vendor and by internal staff?

      Costs        Has planning been done to account for all effort and costs including          Process
                   both internal, external and post implementation support?

   Preliminary     Has the OCIO point of contact prepared the preliminary functional        FRTEMPLATE.DOC                        OCIO Point
   Functional      requirements document and the alternative approaches?                                                          of Contact
  Requirements
   Alternative     Has the OCIO point of contact presented the alternative                       Process
   Approaches      approaches to the program area sponsor factoring in any known
                   constraints e.g. funding, resources, etc.?




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 Viable Approach Has the project manager obtained approval from the project                        Process
                 sponsor and from the OCIO point of contact to recommend a viable
                 approach which can be presented to the Business Technology
                 Investment Council?
  Benefit, Cost     For all large scale projects, has a benefit cost analysis been            CBATEMPLATE.DOC   Program
    Analysis        prepared showing 3 alternative solutions and costs?                                         Project
                                                                                                                Sponsor

 Feasibility Study Is this new technology or breaking new ground from a process                    Process
                   standpoint?
                   Is the expertise available inhouse for the study or is there a need to          Process
                   look for outside expertise?
                   Has a feasiblity study been prepared for this project?                     FSTEMPLATE.DOC    OCIO Point
                                                                                                                of Contact

  Governance        Has a Change Control Board, i.e. in effect an Executive Steering               Process
 Board(Change       Committee, been setup to insure that decisions on project scope
 Control Board)     changes are handled correctly and to serve as a vehicle for pulling
                    project team together?
   Full Project     Has a project kick-off been planned lining up appropriate internal             Process
     Kickoff        resources, vendor resources and senior management so that
                    project objective, roles and resource committment are clearly
                    defined?
                    Has a kickoff document been prepared listing internal resources           PKOTEMPLATE.DOC   Project
                    committed?                                                                                  Manager in
                                                                                                                Program or
                                                                                                                OCIO
                    Has project kick-off been conducted with all the key internal and              Process
                    external stakeholders?
     Security       Has the project manager requested from OCIO that a security                    Process
                    officer be appointed to the project?
                    Has OCIO appointed a security officer to the project who will                  Process
                    regularly attend project team meetings?
                    Has OCIO security officer informed the project manager of the                  Process
                    entire security process?
                    Has the OCIO secuirty officer provided the project manager with the            Process
                    BASELINE SECURITY REQUIREMENTS (BLSR) document
                    provided by OCIO security?
                    Does the project schedule include security certification and                   Process
                    accreditation efforts?
                    Are security requirements covered in the acquisition package i.e.              Process
                    the packaged software application being acquired?

      BTIC          Will project be eligible for monthly Business Technology Investment            Process
                    Committee (BTIC) review? See OCIO IT Project Management
                    Guide for thresholds.
                     If eligible for BTIC, have plans been made to schedule on BTIC                Process
                    agenda?
                    Has planning for preparation of monthly status reports to BTIC                 Process
                    Advisiory Council been done?
    Technical       Has a review been done with OCIO to determine best technical                   Process
    Approach        approach to achieving project deliverables? E.g. Waterfall,
                    Incremental, Evolutionery, Package Based, Legacy System
                    Maintenance and has the project plan been updated accordingly?




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  Project Plan     Has a project plan been updated according to SBA's standard                 Process
                   System Development Methodology which encompasses objectives,
                   deliverables, work breakdown structure, roles, costs, security,
                   enterprise architecture, acquisition, milestones, communication,
                   workplan, etc.?
                   Has the project manager enlisted guidance from OCIO point of
                   contact to determine lifecyle model.
 Communication     Has a project communication plan which covers communication to              Process
    Plan           the program and staff offices been completed?

  Statement of     Has the Office of Procurement been engaged to provide guidance              Process
      Work         in the procurement process?
                   Has an OCIO point person and a security officer from OCIO been              Process
                   involved in preparation of Statement of Work?
                   Is there an accurate definition of the "as is" and "to be" processes        Process
                   along with idenfication of any risks?
                   Has the OCIO point person insured that Enterprise Architecure
                   compliance has been considerd in the statement of work?

                   If the bid is competitive, has an objective process been setup which        Process
                   involves the best agency expertise to conduct the best evaluation?

                   Has Statement of Work been prepared?                                        Process




                   Is Statement of Work current and accurate?                                  Process
Solution Selection Will the bid be non-competitive? If so, has OCIO been involved to           Process
                   review vendor capability?
                   Has a final vendor been selected?                                           Process
                   Standards Compliance - Has project technical specifications been            Process
                   reviewed by OCIO EA resource or agency Technical Review Board
                   to insure standards compliance?
      Risk         Has a risk assessment been prepared which covers security as well      RATEMPLATE.DOC    OCIO Point
                   as risks as well as risk areas identified in the OMB300 and is it                        of Contact
                   being monitored on a weekly basis?
  Quality Plan     Has a quality plan been developed which identifies quality             QATEMPLATE.DOC    OCIO Point
                   standards relevant to the project, plans for evaluating on a regular                     of Contact
                   basis(assurance) and monitors specifc results if they comply with
                   quality standards(control)?
 Change Control    Have any changes to scope or cost occurred which require change             Process
                   control?
  Performance      Have reports been provided which cover Earned Value measures                Process
  Reporting and    covering cost and schedule variances and which also measure
   Risk Control    technical performance and are risks being monitored on a regular
                   basis?
  Initiate Phase   Have the results of the initiate phase been reviewed with key               Process
      Review       stakeholders and approval obtained to move forward to next
                   phase?
                   Has lessons learned discussion been conducted with project team             Process
                   and updated project plan?
                   Has a System Decision Paper document been prepared where               SDPTEMPLATE.DOC   Project
                   results of the intiate phase have been reviewed and approval                             Manager in
                   obtained from key stakeholders to move forward to next phase?                            Program or
                                                                                                            OCIO
Govenance Board Has the Governance Board signed off for this phase?                            Process
    Signoff




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                                        Define System Phase
  Phase Kickoff    Has a kickoff been conducted for this phase which defines the roles           Process
                   and deliverables for this particular phase?
     Vendor        If a vendor will be used, has the vendor been engaged to participate          Process
                   in Define Phase and future phase activities?
   Functional      Have the right agency expertise been involved in a unified process            Process
  Requirements     to develop the best set of functional requirements?
                   Have the functional requirements document been finalized?                     Process
     Data          Has a data requirements model been reviewed against the data                  Process
  Requirements     architecure standards for the agency?
                   Has a fully attributed logical data model (e.g Erwin Model) or          DRTEMPLATE.DOC          OCIO Point
                   equivalent been prepared which defines data requirements                                        of Contact
                   including sources of data?
    Security       Has the project manager reviewed the baseline security                        Process
                   requirements document (provided earlier by OCIO security officer)
                   with the OCIO security officer and determined, documented which
                   of the baseline security requirements apply to this project?


                   Has a System Security Plan(SSP) been prepared by project                   System Security      Project
                   manager and approved by OCIO security officer? (Link to Security         Plan.5.8.03doc1.doc    Manager in
                   Plan document is: http://yes.sba.gov/offices/OCIOSEC/                                           Program or
                                                                                                                   OCIO
                   Has a Privacy Impact Assessment been performed by the project          GPTS PIA.doc (example)   Project
                   team and reviewd by the Office of Hearing and Appeals?                                          Manager in
                                                                                                                   Program or
                                                                                                                   OCIO
Leverage Existing Is there existing or current technology that can be leveraged for the          Process
   Technology     project?

   Prior phase     Have the other phase products such as Project Plan, Design                    Process
   documents       document be updated to reflect latest information?
    updated
 Quality Control   Have project deliverables been reviewed against quality standards?            Process

 Change Control    Have any changes to scope or cost occurred which require change               Process
                   control?
  Performance      Have reports been provided which cover Earned Value measures                  Process
  Reporting and    covering cost and schedule variances and which also measure
   Risk Control    technical performance and are risks being monitored on a regular
                   basis?
  Define Phase     Have the results of the define phase been reviewed with key                   Process
    Review         stakeholders and approval obtained to move forward to next
                   phase?
                   Has a lessons learned discussion been conducted with project team             Process
                   and updated project plan as necessary?
                   Has a System Decision Paper document been prepared where                SDPTEMPLATE.DOC         Project
                   results of the define phase have been reviewed and approval                                     Manager in
                   obtained from key stakeholders to move forward to next phase?                                   Program or
Govenance Board Has the Governance Board signed off for this phase?                              Process           OCIO
    Signoff




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                                          Design System Phase
  Phase Kickoff     Has a kickoff been conducted for this phase which defines the roles          Process
                    and deliverables for this particular phase?
   Technology       Has the project manager checked to insure that hardware and                  Process
   Provisioning     software to be purchased is in accordance with original
                    specificiations?
 Problem Reports Has a process been put in place to track and resolve problems?                  Process

 Communication      Has execution of a project rollout out plan which covers                     Process
    Plan            communication to the program and staff offices been started?

   Database         Has a fully attributed physical data model (e.g. Erwin Model) or        DSTEMPLATE.DOC    OCIO Point
  Specifications    equivalent been prepared which designs data requirements                                  of Contact
                    including sources of data?
     Security       Has the project manager verified that the security controls                  Process
                    incorporated in the design will satisfy the application security
                    requirements (i.e. subset of baseline security requirements
                    applicable to the project)
                    Has the project manager requested the OCIO security officer                  Process
                    schedule a Security Test and Evaluation(ST&E) after the build
                    phase?
    Technical       Has a Technical Specifications been prepared?                           TMTEMPLATE.DOC    OCIO Point
  Specifications                                                                                              of Contact
  Requirements Has a requirements traceability matrix been prepared which maps             TMTXTEMPLATE.DOC   Project
Traceability matrix functional requirements to business requirements?                                         Manager in
                                                                                                              Program or
                                                                                                              OCIO
                    Have all the functional requirements been addressed in the                   Process
                    technical specifications?
    Test Plan       Has input been solicited from developers and users to develop a              Process
                    good testing strategy which will test functionality and performance?

                   Has an initial test plan been prepared describing the testing            VVTEMPLATE.DOC    OCIO Point
                   strategy?                                                                                  of Contact
                   Has a test group been identified and training plan identified for the         Process
                   group?
Preliminary User's Has an individual been assigned and collaborated with team to                 Process
     Manual        develop content for a user's manual?
                   Has a preliminary user's manual been prepared?                           UMTEMPLATE.DOC    Program
                                                                                                              Functional
                                                                                                              Lead
   Prior phase      Has the project plan documentation been updated to reflect the               Process
   documents        latest information learned during the design phase?
    updated
  Quality Control   Have project deliverables been reviewed against quality standards?           Process

 Change Control     Have any changes to scope or cost occurred which require change              Process
                    control?
  Performance       Have reports been provided which cover Earned Value measures                 Process
  Reporting and     covering cost and schedule variances and which also measure
   Risk Control     technical performance and are risks being monitored on a regular
                    basis?




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 Design System     Has a System Decision Paper document been prepared where                 SDPTEMPLATE.DOC   Project
 Phase Review      results of the design phase have been reviewed and approval                                Manager in
                   obtained from key stakeholders to move forward to next phase?                              Program or
                                                                                                              OCIO
Govenance Board Has the Governance Board signed off for this phase?                             Process
    Signoff
                                         Build System Phase
  Phase Kickoff    Has a kickoff been conducted for this phase which defines the roles          Process
                   and deliverables for this particular phase?
      Build        Are project components being built in a timely manner according to           Process
                   agency and federal standards?
                   Are the components being built being thoroughly unit tested and              Process
                   defects corrected?
                   Have you scheduled application previews with potential users and             Process
                   project sponsor?
                   In the preview, have the project manager set expectation that the
                   preview is not an opportunity to establish new requirements?

    Technical      Has effort been devoted to create maintence information in the               Process
  Specifications   Technical Specificiations? E.g. 508 compliance, Cold Fusion
                   standard
                   Has a Technical Specificiations been prepared with contains              TMTEMPLATE.DOC    OCIO Point
                   System/Subsystem Specification and eventually Maintenance                                  of Contact
                   information been prepared?
    Test Plan      Has the final test strategy been developed and a test plan been              Process
                   reviewed and updated to reflect latest details associated with build?

  Training Plan    Has an effort been undertaken to obtain user input to develop good           Process
                   training plan?
                   Has a training plan document been prepared?                              TPTEMPLATE.DOC    Program
                                                                                                              Functional
                                                                                                              Lead
    Training       Has a training documentation been prepared which will be used                Process
 Documentation     during system rollout?
    Security       Has the System Security Plan been refined and updated to reflect             Process
                   the system design
                   Has a Contingency Plan/System Recovery Plan been developed?                  Process


 Users's Manual    Has an approach for final production of user's manual been                   Process
                   developed which will incorporate the required content?
                   Has a User's Manual been prepared?                                       UMTEMPLATE.DOC    Program
                                                                                                              Functional
                                                                                                              Lead
  Rollout Plan     Has an effort been undertaken to obtain input from all the right staff       Process
                   in OCIO and program areas to develop an effective approach for
                   conversion and transition to ongoing support?
                   Has a plan been developed with covers not only conversion and            ICPTEMPLATE.DOC   OCIO Point
                   installation but also transition to support ?                                              of Contact

                   Have the resources within OCIO and the program area been                     Process
                   identified for ongoing operations and support?

                   Has the sign-off occurred to hand-off the system from the project            Process
                   team to operations team been completed?
                   Has support been provided for by the project team for certain period         Process
                   after production to insure smooth transition to operations? Is an
                   SLA necessary to be setup?




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   Prior phase     Should the other phase products such as Project Plan, Design,                Process
   documents       Testing Plan document be updated to reflect latest information?
    updated
 Quality Control   Have project deliverables been reviewed against quality standards?           Process

 Change Control    Have any changes to scope or cost occurred which require change
                   control?
  Performance      Have reports been provided which cover Earned Value measures                 Process
  Reporting and    covering cost and schedule variances and which also measure
   Risk Control    technical performance and are risks being monitored on a regular
                   basis?
 Build System      Has a System Decision Paper document been prepared where                SDPTEMPLATE.DOC   Project
 Phase Review      results of the build phase have been reviewed and approval                                Manager in
                   obtained from key stakeholders to move forward to next phase?                             Program or
                                                                                                             OCIO

Govenance Board Has the Governance Board signed off for this phase?                             Process
    Signoff
                                       Evaluate System Phase
  Phase Kickoff   Has a kickoff been conducted for this phase which defines the roles           Process
                  and deliverables for this particular phase?
     Testing      Have the varioius tests such as System Test, User Acceptance                  Process
                  Test, Compliance Tests been conducted?
Test Results and Have the various tests such as System Test , User Acceptance,                  Process
Evaluation Report been conducted and results documented with a plan for correcting
                  errors?
    Security       Has the OCIO security officer conducted a Security Test and                  Process
                   Evaluation(ST&E), documented the vulnerabilities and approved the
                   system from a security standpoint?
    Security       Has a process been finalized to achieve initial accreditation for the        Process
                   system
    Training       Has the training planned for users been conducted?                           Process
   Prior phase     Should the other phase products such as Project Plan, Design                 Process
   documents       document be updated to reflect latest information?
    updated
 Quality Control   Have project deliverables been reviewed against quality standards?           Process

 Change Control    Have any changes to scope or cost occurred which require change              Process
                   control?
  Performance      Have reports been provided which cover Earned Value measures                 Process
  Reporting and    covering cost and schedule variances and which also measure
   Risk Control    technical performance and are risks being monitored on a regular
                   basis?
    Security       Has the OCIO security officer prepared the necessary                         Process
                   documentation so that the system can be certifed and accredited by
                   OCIO security?
                   Has the system been certified and accredited by OCIO security                Process
                   officer?
 Evaluate Phase    Has a System Decision Paper document been prepared where                SDPTEMPLATE.DOC   Project
    Review         results of the evaluate phase have been reviewed and approval                             Manager in
                   obtained from key stakeholders to move forward to next phase?                             Program or
                                                                                                             OCIO
Govenance Board Has the Governance Board signed off for this phase?                             Process
    Signoff




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  Go or No-Go       Has the project team gotten together and decided whether to                Process
   Decisioin        procede to production in Operate Phase or to hold-off and take
                    corrective action?
                                        Operate System Phase
  Phase Kickoff     Has a kickoff been conducted for this phase which defines the roles        Process
                    and deliverables for this particular phase?
    Installation    Has the system been installed to production,verified by OCIO?              Process
      Security      Has the Contingency Plan/System Recovery Plan                              Process
                    beencertification and accreditation (C&A) been completed?
                    Has implemented?                                                           Process
                    Has a risk mitigation plan been implemented to address findings            Process
                    from the C&A?
  Quality Control   Have project deliverables been reviewed against quality standards?         Process

 Change Control     Have any changes to scope or cost occurred which require change            Process
                    control?
    Project         Has the project documentation been placed in a permanent place             Process
 Documentation      on the OCIO portal?
  Performance       Have reports been provided which cover Earned Value measures               Process
 Reporting and      covering cost and schedule variances and which also measure
  Risk Control      technical performance and are risks being monitored on a regular
                    basis?
 Contract Closure Have all remaining items related to closing contract been                    Process
                  addressed?
  Administrative Have resources been planned to prepare a document to review the               Process
 Project Closure project in meeting original project objectives,have project docs been
                  archived to permanent area on OCIO portal?
                    Has a Project Review document been prepared                           PREVETEMPLATE.DOC   Project
                                                                                                              Manager in
                                                                                                              Program or
                                                                                                              OCIO
                    Has a Project Recap meeting been conducted with key                        Process
                    stakeholders which provides closure to the project?




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