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					                                                                                              Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or updates
    PROCESS OUTLINE FOR HIRING/APPOINTING SALARIED FACULTY
                                                                                                    regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 520-626-6808.
     To be used in conjunction with the Process Outlines for Title Approvals and                      *** Red asterisks indicate variation in process by faculty type.
                                                                                                                                                                                     Tasks are listed in approximate order;
  Credentialing/Privileging (clinical faculty only), and with the Combined Checklist.               Please refer to the "Relevant Contacts" list for contact information.
                                                                                                                                                                                         additional notes re order and
Task                                                                                          Explanation / Attachments to Primary Task Object, in order /           Receiver or
                                                                                                                                                                                     deadlines are below, when available.
 #                 Task                   Initiating Role        Primary Task Object              ***Variation by Faculty Type / Contact for Questions             Distribution List
                                                                                                                                                                                    DEPT must work through UPH
      DEPT notifies DEPT               DEPT HEAD,                                                                                                                                   Cred/Priv (if applicable) and COM
      COORDINATOR that                 SEARCH                                                                                                                       DEPT            Title Approval processes
      Candidate identified as NEW      COMMITTEE                                                                                                                    COORDINATO      concurrently. UPH process takes the
1     HIRE.                            CHAIR, etc.                                                                                                                  R               longest.
                                                                                         UA policy requires that applications be submitted on-line. Should
      DEPT checks to make sure         DEPT                                              have been done during Recruitment process, but if not, direct the                          Must be done before Background
      NEW HIRE has applied on          COORDINATO         Link to Career Track           NEW HIRE to apply for the specific job # at www.uacareertrack.com.                         Check can be completed and before
2     Career Track.                    R                  (administrative version)       Instructions for applying online.                                  NEW HIRE                actual hire.


      If NEW HIRE not US citizen,                                                        Necessary if NEW HIRE has or needs Non-immigrant Status (J-1, H-
      DEPT follows up with Office of                                                     1B1, or O-1) or needs Immigrant Status (Outstanding
      International Faculty and      DEPT                                                Prof/Researcher or Optional Recruitment). UA Office of International
      Scholars (OIFS) to determine COORDINATO                                            Faculty and Scholars (OIFS). Follow through as necessary - no more OIFS phone: -           Very time consuming, so intiate early
3     necessary actions.             R                                                   mention of this in this outline.                                     626-6289              if applicable.

      DEPT enters "Offer           DEPT                                                  This is a separate step to closing or filling the position and won't be
      Accepted" in Career Track to COORDINATO             Link to Career Track           visible to other applicants. It automatically initiates the required UA                    Recommended to be done early to
4     initiate Background Check    R                      (administrative version)       background check.                                                                          initiate background check ASAP.
                                                                                         For rush hires only, direct NEW HIRE to the link or send them the
                                                          Link to NEW HIRE Consent       form. If security-sensitive position, Fingerprint check will have to be                    Initiatiing check manually may save
                                                          & Disclosure Form*** -         done, which takes more time (about one month after fingerprint card                        about one week (time lag between
      OPTIONAL: If rush hire, DEPT DEPT                   http://www.hr.arizona.edu/02   sent to DPS). Contact UA HR at 626-0715 for instructions. If not a                         Career Track Offer Accepted and
      manually initiates background COORDINATO            _sel/forms/candConsentDiscl    rush, this is done between UA HR and NEW HIRE and doesn't                                  appropriate form(s) being mailed to
5     check.                        R                     osForm.pdf                     require DEPT involvement.                                                  NEW HIRE        NEW HIRE).

      NEW HIRE completes, signs                                                                                                                                     UA HR, 888 N.
      & returns Candidate Consent                                                                                                                                   Euclid Ave.,
      & Disclosure Form (or                               Completed NEW HIRE                                                                                        Tucson, AZ
      Fingerprint Card and                                Consent & Disclosure Form                                                                                 85721-0158,     Recommended but not required to be
      Application, if security-                           or Fingerprint Card and        Should be mailed, hand-delivered or faxed directly to UA HR; .             FAX 520-626-    done early. Must be done before
6     sensitive position).        NEW HIRE                Application                    questions, call 626-0715 or 621-3662                                       8326            Hiring Packet is sent to SYSTEMS.

      DEPT makes sure that
      necessary resources will be     DEPT
      available by start date--space, COORDINATO                                         This is the last that will be said about this issue in this outline, and
7     computer, pager, lab coat, etc. R                                                  these items vary.
                                                                                                                                                                    Donna Byczek:
      *** OPTIONAL: DEPT            DEPT                                                                                                                            dbyczek@email. Because demand for UA parking
      reserves UA parking space for COORDINATO                                           Ask Donna to reserve parking permit as of start date. ***Clinical          arizona.edu or always exceeds supply, good to do
8     non-clinical faculty only.    R                     UA parking lot map             faculty will get parking through UMC or UPHK.                              626-3213       when hear of NEW HIRE's selection.




                                                                                                                                                      1bf72982-83a1-4835-a00d-d60d41dc0b1b.xls, 3/07/08, page 1
                                                                                               Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or updates
    PROCESS OUTLINE FOR HIRING/APPOINTING SALARIED FACULTY
                                                                                                     regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 520-626-6808.
     To be used in conjunction with the Process Outlines for Title Approvals and                      *** Red asterisks indicate variation in process by faculty type.
                                                                                                                                                                                     Tasks are listed in approximate order;
  Credentialing/Privileging (clinical faculty only), and with the Combined Checklist.               Please refer to the "Relevant Contacts" list for contact information.
                                                                                                                                                                                         additional notes re order and
Task                                                                                          Explanation / Attachments to Primary Task Object, in order /           Receiver or
                                                                                                                                                                                     deadlines are below, when available.
 #                 Task                   Initiating Role        Primary Task Object              ***Variation by Faculty Type / Contact for Questions             Distribution List
                                                                                          Can be done in a variety of ways--by phone, email, in person, using
      DEPT Negotiates Terms of          DEPT HEAD /                                       letters linked below (or modified versions). Terms include title
      Offer with NEW HIRE if hasn't     SECTION                                           (compatible w/Career Track pstg), responsibilities, salary, etc. Next                     May have been done during interview
9     been done already                 HEAD / OTHER                                      two steps are part of this process.                                      NEW HIRE         process.

      If NEW HIRE from out of
      town, DEPT advises
      regarding moving allotment,                                                         This can be done in the Letter of Negotiation, below, if it is used.
      UA-contracted moving        DEPT                    Link to UA Procurement &        NEW HIRE should be advised of possibility of lower costs if UA-
      companies, & need for three COORDINATO              Contracting -- Moving           contracted movers are used (see link to the left). NEW HIRE should
10    estimates.                  R                       Agreements webpage              already be working with Above and Beyond Relocation Service.             NEW HIRE
                                                                                          This is one way of negotiating terms with NEW HIRE, who would
      OPTIONAL: DEPT creates &          DEPT                                              return signed letter (though letter not binding). THIS ALSO
      mails Letter of Negotiation       COORDINATO                                        PROVIDES A TENTATIVE OFFER IN WRITING WITHOUT
      (aka "Pre-offer Letter") to       R (w/DEPT         Letter of Negotiation -         WAITING FOR THE TITLE TO BE APPROVED BY THE COM P&T                                       Include New Employee Packet if
11    NEW HIRE***                       HEAD, etc.)       Clinical Sciences***            COMMITTEE. ***Letter of Negotiation - Basic Science Faculty              NEW HIRE         desired (see below).
      OPTIONAL: DEPT refines                                                              Changes must be within parameters of posted position--or new
      description of NEW HIRE's         DEPT                                              position needs to be posted. This description will be useful later for
      duties based on negotiation, if   COORDINATO        Amended Position                adding to or copying directly into various hiring and title approval
12    necessary                         R                 Description                     documents.


                                                                                                                                                                                    Even with the new E-Notify
      DEPT prints & mails UA New                                                                                                                                                    procedures, it is advantageous to get
      Employee Packet, including I-                       Link to UA New Employee                                                                                                   the New Employee Packet, including
      9 form, or directs NEW HIRE                         Packet:                         I-9 forms must be done in person with DEPT COORD or, if NEW                               a completed I-9 form, early because
      to link, and requests that    DEPT                  http://www.hr.arizona.edu/for   HIRE out of town, with a notary, who will notarize the copy of IDs                        Systems can enter the employee into
      new hire sign application     COORDINATO            ms.php#new_hire; link there     used (attesting that he/she has seen the original). As of 1/1/08, List                    PSOS if they have all the paperwork
13    from Career Track.            R                     for I-9 form.                   B documents must contain a photograph.                                   NEW HIRE         even before the start-date/E-notify.

                                                                                                                                                                                    Recommended to be completed early
                                                                                                                                                                                    so can be routed to Faculty Affairs
      NEW HIRE completes and                                                              DEPT COORD makes sure New Employee Packet complete,                                       with Hiring Packet & on to Systems,
      returns UA New Employee                                                             completes & signs Part 2 of I-9 form, and holds with signed Career                        so can be entered into PSOS & EID
      Packet, including notarized                                                         Track application (not necessarily original signature) to be sent to                      generated early. This will facilitate
      copy of ID with I-9 form (if                        Completed New Employee          FACULTY AFFAIRS with Hiring Packet below. New Employee                                    faculty having CatCard, NetID, keys,
      can't do in person at dept),                        Packet, including I-9 form;     Packet should not be forwarded to FACULTY AFFAIRS until the I-9 is DEPT                   etc., by start date. Faculty Affairs can
      and signed Career Track                             signed Career Track             completed. I-9 must be given to FACULTY AFFAIRS no later than COORDINATO                  do E-notify later, nlt 3 days > start
14    application, to DEPT.             NEW HIRE          application.                    hire date + 2 days because of E-verify requirements.                 R                    date.




                                                                                                                                                    1bf72982-83a1-4835-a00d-d60d41dc0b1b.xls, 3/07/08, page 2
                                                                                             Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or updates
 PROCESS OUTLINE FOR HIRING/APPOINTING SALARIED FACULTY
                                                                                                   regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 520-626-6808.
     To be used in conjunction with the Process Outlines for Title Approvals and                     *** Red asterisks indicate variation in process by faculty type.
                                                                                                                                                                                    Tasks are listed in approximate order;
  Credentialing/Privileging (clinical faculty only), and with the Combined Checklist.              Please refer to the "Relevant Contacts" list for contact information.
                                                                                                                                                                                        additional notes re order and
Task                                                                                         Explanation / Attachments to Primary Task Object, in order /           Receiver or
                                                                                                                                                                                    deadlines are below, when available.
 #                 Task                   Initiating Role        Primary Task Object             ***Variation by Faculty Type / Contact for Questions             Distribution List
                                                                                                                                                                          For non-fingerprint bckgrd checks,
                                                                                                                                                                          usually done one week after form
                                                                                                                                                                          submitted by NEW HIRE; necessary
                                                                                      If a problem, notifies Dept Administrator. Otherwise, DEPT            DEPT          before AHSC HR can forward Hiring
                                                          Example of email from UA    COORDINATOR receives routine email, which may be printed and          COORDINATO Packet to UA Vice Provost (***for
      UA HR notifies Dept re                              HR of successful background included in Hiring Packet below (optional). Email advises of need for R if OK; AHSC Tenure Track only) or to Systems--
15    outcome of Background Check UA HR                   check.                      Driver's license (see next task).                                     HR if not.    see below.
      DEPT notifies NEW HIRE re
      need for Driver's License copy   DEPT                                             Dept may forward email from Human Resources or compose their
      and form for UA Risk             COORDINATO                                       own advising NEW HIRE of link to form and need to send copy of           UA RISK MGMT No rush on this. Doesn't hold
16    Management.                      R                  Driver Registration Form      Driver's License to Risk Mgmt. Routine for all new employees.            & SAFETY     anything up if not done.
                                                                                                                                                                                   Usually done about same time title
                                                          Faculty and Appointed                                                                                                    approval packet being moved through
                                                          Personnel Offer Letter        NEEDS TO SAY 'DRAFT' AT THE TOP, BUT OTHERWISE LOOKS                                       Faculty Affairs (see COM Appt
                                                          Builder (for non-clinical     LIKE A FINAL LETTER of OFFER. Hold to send to FACULTY                                      process). Can be done any time
                                       DEPT               faculty)*** -- see next       AFFAIRS with Hiring Form, below. ***Letter used depends on                                 terms are decided upon. Must be
      DEPT drafts Letter of            COORDINATO         column for Clinical Faculty   whether clinical or not. Link to COM Clinical Faculty Offer Letter                         done for routing to Faculty Affairs with
17    Offer.***                        R                  link                          Builder.                                                                                   Hiring Form.
                                       DEPT
      DEPT completes Hiring            COORDINATO                                       Have position funding information inserted and form signed by
18    Form.                            R                  UA Hiring Form                appropriate Dept authorities. Questions, Debbie Folkers 626-6808


                                                          Initial Hiring Packet: Dept-
                                                          signed Hiring Form (original),                                                                                           Usually done when dept notified that
                                                          copy of Draft Letter of Offer,                                                                         FACULTY           faculty title approved by COM, or
                                                          signed Career Track                                                                                    AFFAIRS           before. Send with completed New
      DEPT routes Initial Hiring       DEPT               application; optional email re                                                                         DIRECTOR, PO      Employee Packet (including
      Packet to FACULTY                COORDINATO         successful background                                                                                  Box 245017,       completed I-9--see next step) if
19    AFFAIRS.                         R                  check                          Debbie Folkers 626-6808                                                 Room 2222;        possible.
                                                                                                                                                                 FACULTY
      DEPT routes completed New                                                                                                                                  AFFAIRS
      Employee Packet (including I- DEPT                                                                                                                         DIRECTOR, PO Recommended to be sent with Initial
      9 form) to FACULTY            COORDINATO            Completed, signed New         Ideally, send with Hiring Form, etc., in previous step, to get faculty   Box 245017,  Hiring Packet, but may be sent no
20    AFFAIRS.                      R                     Employee Packet               into PSOS before start date.                                             Room 2222;   later than hire date + 2 days.


                                                          Hiring form, Draft Letter of
      FACULTY AFFAIRS reviews                             Offer, signed Career Track
      Initial Hiring Packet &                             application, optional email re
      completed New Employee                              successful background
      Packet, if available; adds CV    FACULTY            check, CV, COM Appt/P&T FACULTY AFFAIRS reviews letter for COM, will note on letter if any             DEPT
      and COM Approval Letter to       AFFAIRS            Title Approval letter from     changes needed to letter or form. If New Employee packet not            COORDINATO        Vice Dean approval letter can't be
21    complete the Hiring Packet.      DIRECTOR           Vice Dean                      available, puts note saying will follow.                                R                 added until title approved by COM.



                                                                                                                                                   1bf72982-83a1-4835-a00d-d60d41dc0b1b.xls, 3/07/08, page 3
                                                                                              Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or updates
 PROCESS OUTLINE FOR HIRING/APPOINTING SALARIED FACULTY
                                                                                                    regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 520-626-6808.
     To be used in conjunction with the Process Outlines for Title Approvals and                     *** Red asterisks indicate variation in process by faculty type.
                                                                                                                                                                                    Tasks are listed in approximate order;
  Credentialing/Privileging (clinical faculty only), and with the Combined Checklist.              Please refer to the "Relevant Contacts" list for contact information.
                                                                                                                                                                                        additional notes re order and
Task                                                                                         Explanation / Attachments to Primary Task Object, in order /           Receiver or
                                                                                                                                                                                    deadlines are below, when available.
 #                 Task                   Initiating Role        Primary Task Object             ***Variation by Faculty Type / Contact for Questions             Distribution List
      FACULTY AFFAIRS makes
      note of start date and keeps      FACULTY
      copy of I-9 form so can do E-     AFFAIRS                                                                                                                                    E-verify must be done on start date
22    verify later.                     DIRECTOR                                                                                                                                   or up to three days later.
                                                                                                                                                                   Rebecca
      FACULTY AFFAIRS delivers                            Hiring form, signed Career                                                                               Howlett,
      Completed Hiring Packet to                          Track application, CV, Draft                                                                             BUDGET
      COM FINANCE for Disposition, FACULTY                Letter of Offer (approved or   If Vice Dean Approval Letter not available yet, can be sent without it.   ANALYST
      with New Employee Packet       AFFAIRS              with changes noted), Vice      FA makes note of start date and keeps copy of I-9 form so can             PRINCIPAL,
23    (incl I-9 form) if available . DIRECTOR             Dean Title Approval letter     do E-verify on Start Date or up to three days later.                      COM FINANCE
      COM FINANCE (BUDGET
      ANALYST-PRINCIPAL)
      reviews Hiring Form for funding
      sources and hand carries
      Hiring Packet (and New            BUDGET                                            *** If Tenure Track, continuing eligible academic professionals, or
      Employee Packet, if avail ) to    ANALYST                                          faculty with administrative duties, Hiring Form w/be signed as well by
      ASSOC DEAN for FINANCE            PRINCIPAL,                                       VICE DEAN during this step. Once form signed, packet is returned to ASSOC DEAN
24    for signature.***                 COM FINANCE                                      BUDGET ANALYST PRINCIPAL, COM FINANCE for checking.                    FINANCE
      COM FINANCE delivers              BUDGET
      Completed Hiring Packet (&        ANALYST
      New Employee Packet if avail )    PRINCIPAL,                                       If Vice Dean Approval Letter hadn't been included before, AHSC HR
25    to AHSC-HR.                       COM FINANCE                                      gets it from Debbie Folkers before proceeding.                            AHSC HR


      ***For non-tenure track faculty
      only, AHSC HR notifies DEPT
      if Draft Letter of Offer OK or                                                                                                                               DEPT
      changes needed, and DEPT                                                                                                                                     COORDINATO
26    makes changes if required.        AHSC HR                                          Request for changes usually done by fax.                                  R


      *** For tenure track faculty,
      continuing eligible academic
      professionals or faculty with
      administrative duties only,
      AHSC HR approves and sends                                                         AHSC reviews letter of offer to make sure appropriate and complete
      Completed Hiring Packet (&                          Completed Hiring Packet        in UA terms, having Dept make changes if necessary. If completed
      completed New Employee                              and completed New              New Employee Packet not yet available, AHSC HR writes a note on
      Packet if available) to UA Vice                     Employee Packet, if            the packet requesting that the packet be returned to AHSC HR before UA VICE
27    Provost.                        AHSC HR             available                      going to Systems, so it can be added.                               PROVOST




                                                                                                                                                   1bf72982-83a1-4835-a00d-d60d41dc0b1b.xls, 3/07/08, page 4
                                                                                              Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or updates
 PROCESS OUTLINE FOR HIRING/APPOINTING SALARIED FACULTY
                                                                                                    regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 520-626-6808.
     To be used in conjunction with the Process Outlines for Title Approvals and                      *** Red asterisks indicate variation in process by faculty type.
                                                                                                                                                                                     Tasks are listed in approximate order;
  Credentialing/Privileging (clinical faculty only), and with the Combined Checklist.               Please refer to the "Relevant Contacts" list for contact information.
                                                                                                                                                                                         additional notes re order and
Task                                                                                          Explanation / Attachments to Primary Task Object, in order /           Receiver or
                                                                                                                                                                                     deadlines are below, when available.
 #                 Task                   Initiating Role        Primary Task Object              ***Variation by Faculty Type / Contact for Questions             Distribution List



      ***For tenure track faculty,
      continuing-eligible academic
      professionals or faculty with
      administrative duties only, Vice
      Provost has changes made to                         Hiring form, CV, approved
      Letter of Offer (via AHSC HR) if                    Draft Letter of Offer, COM
      necessary, signs Hiring Form                        Appt/P&T Title Approval         If completed New Employee Packet (including I-9) not included, Vice SYSTEMS               If Hiring Packet and New Employee
      and forwards entire packet to    UA VICE            letter, completed New           Provost must return packet to AHSC HR rather than sending directly CONTROL or             Packet complete, SYSTEMS can
28    Systems if complete              PROVOST            Employee Packet                 to Systems.                                                         AHSC HR               enter into UIS when receives.

                                                                                          Incorporating any changes directed by Faculty Affairs, AHSC HR or
      DEPT finalizes Letter of Offer DEPT                                                 Provost's office, and copying Debbie Folkers on revised draft; may be NEW HIRE/ cc:
      Letter and sends to NEW        COORDINATO           Signed finalized Letter of      sent with FAMOUS Questionnaire (see COM title approval process) DIRECTOR,           Can only be done once all approvals
29    HIRE.                          R                    Offer                           and/or CV Attestation and Release form, if desired.                   FAC AFFAIRS above have been given re letter.
                                                                                                                                                                    DEPT HEAD /
                                                                                                                                                                    DEPT
      NEW HIRE Signs & Returns                                                                                                                                      COORDINATO      NEW HIRE returns letter by date
30    Offer Letter to DEPT.            NEW HIRE           signed finalized offer letter                                                                             R               specified at end of letter of offer.
                                                                                                                                                             FACULTY
                                                                                                                                                             AFFAIRS; cc:
                                                                                                                                                             UAHR
                                   DEPT                                                   Original and one copy to FACULTY AFFAIRS, copy to UA HR for        Employee
      Signed Offer Letter Received COORDINATO                                             Employee File, and ***copy to UPH Admin (San Harrison 694-5110) if Records, USB
31    and Distributed***           R                      signed finalized offer letter   clinical faculty.                                                  115

      Faculty Affairs initiates E-                                                        If a faculty's start date is Monday, March 3, E-Vertify must be done on
      verify process on start date     FACULTY                                            Mon the 3rd, earliest, to Thurs the 6th;; if the employee starts Friday                   This must be done no sooner than
      or no more than 3 fed.           AFFAIRS                                            Jan. 18, E-Verify must be done Fri 1/18 earliest, Th 1/24 latest                          start date, no later than 3 federal
32    business days later.             DIRECTOR           E-Verify website                (because Mon is a federal holiday, so doesn't count).                                     business days > start date.

                                                                                                                                                                                    May be done as soon as SYSTEMS
      SYSTEMS enters data from                                                                                                                                                      has received Completed Hiring
      New Employee Packet into         SYSTEMS                                                                                                                                      Packet and completed New
33    PSOS.                            CONTROL                                                                                                                                      Employee Packet (including I-9).
                                                          Personnel Action Form /                                                                       DEPT
      SYSTEMS sends DEPT               SYSTEMS            Position Control Form for       When received, DEPT knows EID and informs NEW HIRE so can get COORDINATO
34    turnaround PAF/PCF               CONTROL            NEW HIRE                        CatCard, NetID, etc..                                         R
      DEPT informs Cand of             DEPT
      Employee ID & location of        COORDINATO                                         When EID is in PSOS and/or receive turnaround PAF from Systems                            Systems Enters Data from New
35    CatCard Office                   R                  CatCard Office Website          Control.                                                                  NEW HIRE        Employee Packet into UIS



                                                                                                                                                   1bf72982-83a1-4835-a00d-d60d41dc0b1b.xls, 3/07/08, page 5
                                                                                             Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or updates
 PROCESS OUTLINE FOR HIRING/APPOINTING SALARIED FACULTY
                                                                                                   regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 520-626-6808.
     To be used in conjunction with the Process Outlines for Title Approvals and                     *** Red asterisks indicate variation in process by faculty type.
                                                                                                                                                                                    Tasks are listed in approximate order;
  Credentialing/Privileging (clinical faculty only), and with the Combined Checklist.              Please refer to the "Relevant Contacts" list for contact information.
                                                                                                                                                                                         additional notes re order and
Task                                                                                        Explanation / Attachments to Primary Task Object, in order /            Receiver or
                                                                                                                                                                                     deadlines are below, when available.
 #                 Task                   Initiating Role        Primary Task Object             ***Variation by Faculty Type / Contact for Questions             Distribution List
                                                                                        NEW HIRE must go in person to Catcard Office at Student Union (or
36    NEW HIRE gets CatCard               NEW HIRE        Address of Catcard Office     contact Jeanet Renaldi if PHX-based)                                                        Inform NEW HIRE of EID



                                          DEPT            Room Privilege Card and
      NEW HIRE gets Room                  COORDINATO      Key Slip (get from Key desk
37    Privilege Card                      R               website)


      If using Key Delivery Service,
      DEPT creates Authorization
      Letter & completes On-line Key      DEPT                                                                                                                                    Possible after NEW HIRE gets
      Request form & sends both           COORDINATO                                    On-line Key request, copy of Catcard, Room Priv Card, Key                Key Desk fax:    Catcard (and provides DEPT
38    with copy of Catcard                R                                             Authorization Receipt                                                    626-9190         COORDINATOR with a copy)
      NEW HIRE gets Keys (if not
39    delivered as above)                 NEW HIRE        Map to Key Desk               See CatTran Shuttle info for transportation across campus.                                NEW HIRE gets CatCard

40    NEW HIRE gets UA Net ID             NEW HIRE        UA NetID website              When has UA NetID, has UA email account: webmail.arizona.edu                              NEW HIRE gets CatCard
                                                                                        Whatever he does here will replace default values for W-4 and A-4
      NEW HIRE goes to Employee                                                         entered by Systems. Not necessary if NEW HIRE included hard copy
      Link and completes W-4, A-4                                                       of W-4 form with New Employee Packet. International faculty must
41    and Direct Deposit          NEW HIRE                Employee Link website         fill out international tax forms                                                          NEW HIRE gets UA Net ID

      ***International employees only
42    fill out international tax forms.                   OIFS webpage re GLACIER
      NEW HIRE gets UMC Parking
      Permit if has UMC privileges,
      UA parking if not (perhaps                                                        *** for clinical faculty only: must go to AHSC Security in person with   AHSC Security    NEW HIRE has proof of UMC
43    reserved earlier by dept).    NEW HIRE                                            letter from dept and photo ID; call 694-6533 for directions.             Office           privileges and CatCard



      ***NEW HIRE meets with UA
      benefits representative if
      clinical UPH member, &
      completes benefits                                                                                                                                                          New Hires have 31 days from hire
      enrollment; if not UPH,                                                                                                                                                     date to enroll in UA benefits; UPH
      attends UA New Employee                                                           Clinical faculty usually select UPH insurance/medical benefits but                        benefits begin 1st day of the month
      Orientation & completes                                                           have a choice between UPH and UA, so AHSC HR rep meets with                               after the month in which they
44    benefits enrollment.                NEW HIRE                                      them to explain.                                                         AHSC-HR          enrolled.
      Dept Orientation, incl Office,
      Computer, Pager, Phone,
      Mailbox, Security Code, Copy        DEPT
      Code, Signature List in Clinic,     COORDINATO
45    etc.                                R                                                                                                                      NEW HIRE

                                                                                                                                                  1bf72982-83a1-4835-a00d-d60d41dc0b1b.xls, 3/07/08, page 6

				
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Description: Arizona Job Application document sample