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Leasehold Mortgage Protection for Landlord - Excel

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					                                                  Index


Appendix                                                          Page

           Introduction                                              i

   1       List Of Officer Names                                     3

   1       Financial Summary                                         5

   1       Leader Portfolio
                   Budget Monitoring Report                          6
                   Improvement Tasks                                 7
                   Performance Indicators                           10

   1       Non – Executive Functions
                   Improvement Tasks                                11
                   Performance Indicators                           12

   1       Agenda 21, Crime And Community Development Portfolio
                   Budget Monitoring Report                         13
                   Improvement Tasks                                14
                   Performance Indicators                           15

   1       Development And Economic Regeneration Portfolio
                   Budget Monitoring Report                         16
                   Improvement Tasks                                17
                   Performance Indicators                           18

   1       Direct Services Portfolio
                   Budget Monitoring Report                         19
                   Improvement Tasks                                21
                   Performance Indicators                           23
                                                   Index


Appendix                                                          Page

   1       E-Government, Member And Property Services Portfolio

                   Budget Monitoring Report                         24
                   Improvement Tasks                                25
                   Performance Indicators                           27

   1       Finance Portfolio

                   Budget Monitoring Report                         28
                   Improvement Tasks                                30
                   Performance Indicators                           32

   1       Housing Portfolio

                   Budget Monitoring Report                         33
                   Improvement Tasks                                34
                   Performance Indicators                           36

   1       Leisure Services Portfolio

                   Budget Monitoring Report                         39
                   Improvement Tasks                                42
                   Performance Indicators                           44

   2       Capital Budget Monitoring                                45

   3       Capital Programme Slippage                               46

   4       HRA Report                                               48

   5       Virements Report                                         52
Alphabetical List Of Lead Officer Titles




Code            Title                                                 Name                 Telephone

A&FM            Administration And Finance Manager                    Sue Sisson            0115   9013783
ACSM            Administration And Customer Services Manager          Caroline McKenzie     0115   9013611
AHMN            Area Housing Manager North                            Alison Bennett        0115   9013696
AHMS            Area Housing Manager South                            Jacquie Beacroft      0115   9013675
BCM             Building Control Manager                              Dave Ewing            0115   9013741
BM              Benefits Manager                                      Steve Yallop          0115   9013995
BSM             Building Services Manager                             Steve Wiseman         0115   9013779
COM             Communications Manager                                Carolyn Gilfillian    0115   9013801
CPM             Community Partnerships Manager                        David Jayne           0115   9013805
DEaD            Director Of Environment And Development               Petar Kanuritch       0115   9013752
DCM             Development Control Manager                           Geoff Stevenson       0115   9013721
E&VM            Estates And Valuation Manager                         Andrew Stevens        0115   9013892
EPM             Environmental Protection Manager                      Andy Callingham       0115   9013834
FCM             Fleet And Cleansing Manager                           Richard Greenhalgh    0115   9013620
FLHM            Food, Licencing, Health&Safety Manager                Stephen Nickolls      0115   9013827
FSM             Financial Services Manager                            Alison Fox            0115   9013980
HBO             Housing Benefits Officer                              Viv Butler            0115   9013814
HBSO            Housing Benefit Support Officer                       Paul Whitworth        0115   9013993
HCO             Head Of Cabinet Office                                Stephen Bray          0115   9013808
HEP             Head Of Engineering And Property                      Chris Groves          0115   9013760
HHS             Head of Housing Service                               Lynn Clayton          0115   9013651
HLS             Head of Leisure Services                              Keith Tansley         0115   9013707
HM              Highways Manager                                      Ralph Stockley        0115   9013614
HMDR            Housing Manager (Development and Resources)           Lynn Vernon           0115   9013668
HOF             Head Of Finance                                       Mark Kimberley        0115   9013990
HOLAS           Head Of Legal And Administrative Services             Sue Sale              0115   9013914
HOPOD           Head Of Personnel And Organisational Development      Janet Brothwell       0115   9013930
HPE             Head Of Planning And Environment                      Michael Stevenson     0115   9013751
LFAO            Leisure Finance And Administration Officer            Amanda Lacey          0115   9013711
LFO             Leisure Facilities Officer                            Ashley Marriott       0115   9013703
LPM             Local Plans Manager                                   Bob Wilson            0115   9013730
LRO             Leisure Resources Officer                             Andy Bowers           0115   9013708
PA              Principal Accountant (Treasury)                       Sue Healey            0115   9013856
PAFP            Principal Accountant (Financial Planning)             Roger Downing         0115   9013981



                                                                   Page 3
Alphabetical List Of Lead Officer Titles




Code            Title                                 Name              Telephone

PAO             Principal Administrative Officer      David Graham       0115   9013906
PE              Principal Engineer                                       0115   9013762
PH              Grounds Maintenance Manager           Phil Hollland      0115   9013616
ITP MGR         IT Projects Manager                   Mark Lane          0115   9013876
ITT MGR         IT Technical Manager                  Gary Bennett       0115   9013871
PM              Personnel Manager                     David Archer       0115   9013937
PMM             Property Maintenance Manager          Phil Collins       0115   9013655
RM              Revenues Manager                      John Vickers       0115   9013945
RSM             Resource Services Manager             Charlie Radford    0115   9013850
SAO             Safety Officer                        Barry Saunders     0115   9013940
SCO             Scrutiny Officer                      Martin Gately      0115   9013627
SS              Senior Solicitor                      Anita Bradley      0115   9013896
TCM             Town Centre Manager                   Mark Armstrong     0115   9013845




                                                   Page 4
FINANCIAL MANAGEMENT REPORT - REVENUE BUDGET MONITORING                                                                          PERIOD 09           DECEMBER 2004


GRAND SUMMARY

                                      ORIGINAL            ORIGINAL    CURRENT ESTIMATE                ACTUAL        PROFILED        LATEST           PROJECTED ANNUAL
                                      ESTIMATE          ESTIMATE INCL INC. SUPPLEMENTS                TO DATE        BUDGET       PROJECTED              VARIANCE
PORTFOLIO                                              CARRY FORWARD    AND VIREMENTS                                TO DATE       OUTTURN
                                        £'000               £'000            £'000                     £'000          £'000          £'000           £'000 +/(-)     %+/(-)

LEADER                                     2,190.9              2,217.0                     2,202.9      1,391.6       1,426.6          2,220.5             17.6         0.80

AGENDA 21,CRIME & COMM.DEVELMNT            1,043.1              1,043.1                     1,022.2        712.0        718.3           1,016.2              (6.0)      (0.59)

DEVELOPMENT & ECON REGENERATION             435.5                440.9                       441.8         111.5        127.6                423.1         (18.7)       (4.23)

DIRECT SERVICES & PROPERTY SERVICES        4,259.0              4,290.9                     4,260.1      3,071.6       3,242.6          4,244.3            (15.8)       (0.37)

E-GOVERNMENT MEMBER                             18.6               93.4                       76.8         (12.4)        82.4                 73.2           (3.6)      (4.69)

FINANCE                                     (384.2)              (324.3)                    (195.5)     (1,777.4)      2,263.7           (128.6)            66.9       (34.22)

HOUSING                                     884.8                897.7                       893.8         354.6        387.5                894.2            0.4        0.04

LEISURE SERVICES                           2,808.1              2,860.1                     2,812.0        665.1        926.2           2,675.2           (136.8)       (4.86)


TOTAL G.F. REVENUE                        11,255.8             11,518.8                 11,514.1         4,516.6       9,174.9         11,418.1            (96.0)       (0.83)




                                                                           Appdx 1 Page 5
                                                             LEADER PORTFOLIO

                                          BUDGETARY CONTROL REPORT - DECEMBER 2004

                                                       REVENUE ITEMS TO BE REPORTED


            Budget Head                Estimate    Latest
                                      (Including  Projected            Net Budget Variance                      Reasons for Variance
                                     Supplements) Outturn                                                         (New Items Only)
                                                                      Favourable      Adverse
                                        £'000            £'000          £'000          £'000
Land Charges
Income                                     (287.7)         (282.3)                        5.4 Reduction in search applications.
Scrutiny Officer
Supplies & Services                              9.4          6.4              3.0              Projects & Activities underspend due to staff vacancy.

Corporate Management
Employee Expenses                           306.0          309.0                          3.0 Effect of change in Unison representative
Supplies & Services                         133.5          124.2               9.3            Audit fees reduction

Liensing & Hackney Carriages
Income                                     (102.3)         (101.6)                        0.7 Anticipate reduced income of £700 due to non
                                                                                              renewal of Entertainments Licences.
Local Plans
Supplies & Services                             86.8         84.6              2.2              Grant payment to Leen Valley Spadework scheme
                                                                                                nolonger required.
Income                                      (21.1)          (19.1)                        2.0 Reduced income anticipated due to fewer sales of
                                                                                              Ordinance Survey maps.
Building Control - Fee earning a/c
Income                                     (470.4)         (470.4)            14.0       14.0 Revised budgets indicate additional income of
                                                                                              £14,000 from Building Control inspection fees.
                                                                                              This will increase the surplus held on the Building
                                                                                                Control Reserve Account.
Public Offices
Premises                                    307.1          328.1                         21.0 Installation of new security grills.
All Other Budget Heads                    2,241.6         2,241.6

PORTFOLIO TOTAL                           2,202.9         2,220.5             28.5       46.1   Net Portfolio Total
                                                                                                =£17,600 Adverse



                                                                     Appdx 1 Page 6
Improvement Tasks                                                    Leader Portfolio




                     TASKS                         Lead          TARGET            STATUS                   COMMENTS                        PRIORITY
                                                  Officer                             AT
                                                                                   31.12.04
Delivery of actions arising from the Business    HEP        To be determined      R         The intention to complete the detailed Plan by 2
Continuity Plan                                             (Dependent upon the             end Dec04 has not been achieved due to
                                                            adoption of the Plan)           resource difficulties in the Engineering &
                                                                                            Property Department. The intention is to carry
                                                                                            forward the task into 2005/06, with an
                                                                                            anticipated completion date on Summer 2005.
                                                                                            RECOMMEND REVISED TARGET DATE OF
                                                                                            SUMMER 2005.

Work with County Council to ensure successful    HDS        end March 05        G           On target                                    1
hand back of Highways Agency functions.

Revision of the Emergency Plan to reflect expected HEP      August 2005 (new    G           The Regulations and Guidance are on target   2
changes in duties and procedures for Local                  date)                           be issued by the Government in April 2005
Authorities                                                                                 with the new powers commencing October
                                                                                            2005

Review Corporate Emergency Plan                  HEP        Oct 04              G           Achieved                                     2


Produce Council’s first Corporate Plan and manage HCO       Corporate Plan      G           Completed                                    1
performance against targets included in it                  publish by end June


Develop Vision for the Borough and refine Key Aims DEaD     Adoption October 04 G           Completed                                    1



Develop and introduce new processes to set and   HCO        Implementation from G           0                                            1
measure outcomes                                            July 04




Tasks in bold type are CPA improvement tasks.                         Appdx 1 Page 7
Improvement Tasks                                                       Leader Portfolio




                      TASKS                            Lead          TARGET          STATUS                   COMMENTS                      PRIORITY
                                                      Officer                           AT
                                                                                     31.12.04
Review Corporate Communications Strategy             HCO        Complete review by R          Impact of workload from extra Gedling 500    1
                                                                end 2004 (Revised to          (agreed by Cabinet 13 Dec 04), and
                                                                March 2005 - Cabinet          resignation of Communications Assistant,
                                                                Nov 04)                       mean it wil not be possible to start work on
                                                                                              this until March at the earliest. RECOMMEND
                                                                                              PUTTING BACK TARGET DATE TO JULY
                                                                                              2005.
Managed phased introduction of increased capacity HCO           Full capacity by     A         Appointments to new posts on schedule.         1
to address community leadership role                            1/4/05                         Second Policy Officer post may be put back
                                                                                               slightly to allow more for some of salary cost
                                                                                               to be used to pay for equipment post will
                                                                                               need.

Review the Council's procedures for conformity with the HOLAS   December-04          G         The additional workarising from registration of   2
e-conveyancing process                                                                         title have been built into the work programme for
                                                                                               next year


Review the Council's information management          HOLAS      December-04          G         Training,awareness and monitoring issues         2
systems                                                                                        have been included within the work
                                                                                               programme for next year


To develop a strategy which will enable the Council HOPOD Achievement of             G         Corporate Equality Group established and         1
to self assess services and employment against the        Level 2 of the                       carrying out self assessment
equality standards and then develop an action plan        Equality Standards
to progress to level 2                                    by Mar-06

Establish a process by which the Council can learn HOPOD March-05                    A         Project Plan to be reviewed                      1
and share successes and failures for future
improvements




Tasks in bold type are CPA improvement tasks.                              Appdx 1 Page 8
Improvement Tasks                                                   Leader Portfolio




                    TASKS                          Lead          TARGET          STATUS               COMMENTS   PRIORITY
                                                  Officer                           AT
                                                                                 31.12.04
Progress towards accreditation under IiP             HOPOD Secure IiP           G         Completed              1
programme and associated activities to deliver this.       accreditation in
                                                           September 2004
                                                           Milestones to be
                                                           included in Action
                                                           Plan




Tasks in bold type are CPA improvement tasks.                         Appdx 1 Page 9
Performance Indicators                                                     Leader Portfolio




     Performance Indicator            Lead          Actual    Target Progress       Progress Progress STATUS                 COMMENTS               PRIORITY
                                     Officer       2003/04   2004/05 At 30.6.04    At 30.9.04 At 31.12.04     AT
                                                                                                           31.12.04
No of editions of "Contacts" Council COM       3             3      1             1           2           G         0                              3
magazine produced

No of editions of GEN employee     COM         10            12     6             6           9         G          Resignation of Communications 3
newsletter produced                                                                                                Assistant may impact on ability to
                                                                                                                   produce remaining 3 editions this
                                                                                                                   year

The percentage of standard         PAO         99.97%        100%   100%          100%        100%      G          0                               2
searches carried out in 10 working
days




                                                                            Appdx 1 Page 10
Improvement Tasks                                                       Non Executive Areas



                         TASKS                               Lead            TARGET            STATUS                 COMMENTS   PRIORITY
                                                            Officer                               AT
                                                                                               31.12.04
Improve performance to meet stretch targets identified in   DCM FLH As set out in PSA          G          0                      1
Notts PSA for services in this department: ·% Planning      EPM     agreement
applications determined within 8 weeks·Score against
Environmental Health best practice checklist

Monitor revised procedures for determination of "major      DCM       As BVPI standard         G          0                      1
development" planning applications                                    Quarterly monitoring
                                                                      reports

Preparation for New Licensing arrangements. Policy          FLHM      March-05                 G          0                      1
Statement and adoption. Strategy - Consultation,
Procedures - Committee arrangements. Communications
with business and other groups
Produce and implement Workforce Development Plan            HOPOD     September-05             G          0                      2




Progress towards accreditation under IiP programme          HOPOD     Secure IiP accreditation G          Completed              1
and associated activities to deliver this.                            in September 2004
                                                                      Milestones to be
                                                                      included in Action Plan




Tasks in bold type are CPA improvement tasks.                                Appdx 1 Page 11
Performance Indicators                                                   Non Executive Areas


         Performance Indicator            Lead       Actual     Target    Progress        Progress Progress STATUS            COMMENTS   PRIORITY
                                         Officer    2003/04    2004/05    At 30.6.04     At 30.9.04 At 31.12.04     AT
                                                                                                                 31.12.04
The number of working days/shifts per    PM        11.56      10.5       11.59          11.2        10.45       G         0              2
employee lost due to sickness absence


The percentage of permanent contracted   PM        New 03/04 90%         58%            58%         58%          G       0               2
employees having received training in
equality awareness or equality
management
The percentage of permanent contracted   PM        New 03/04 100%        Data still     9%          Data still   G       0               2
employees having taken part in                                           being                      being
Performance and Development Review                                       collected                  collected
interviews from which an action and
development plan has been produced

60% of major planning applications       HOPE      48%        60%        80%            87%         82%          G       0               2
determined in 13 weeks


65% of minor planning applications       HOPE      42%        65%        61%            67%         71%          G       0               2
determined in 8 weeks


80% of other planning applications       HOPE      66%        80%        79%            84%         85%          G       0               2
determined in 8 weeks


Percentage of appeals allowed against the HOPE     26%        33%        33%            25%         20%          G       0               3
authority's decision to refuse planning
applications




                                                                                 Appdx 1 Page 12
                           AGENDA 21, CRIME & COMMUNITY DEVELOPMENT PORTFOLIO

                               BUDGETARY CONTROL REPORT - DECEMBER 2004

                                       REVENUE ITEMS TO BE REPORTED




           Budget Head        Estimate   Latest         Net Budget Variance                      Reason for Variance
                             (Including Projected                                                 (New Items Only)
                            Supplements) Outturn
                                                       Favourable    Adverse
                               £'000        £'000        £'000        £'000


Environmental Protection
Supplies & Services                28.8       27.8            1.0                Pest Control - savings on materials, due to external
                                                                                 treatment of rats being discontinued.
Income                             (50.5)     (55.2)          4.7                Pollution - additional income of £4,700 from 3 new
                                                                                 Environmental Process Authorisations.

Food, Health & Safety
Supplies & Services                 15.7       14.2           1.5                A net loss of £200 resulting from the non running of
Income                             (29.8)     (28.1)                       1.7   training courses, due to lack of demand.

Crime Reduction
Supplies & Services                312.4     313.6                         1.2   Community Protection & Dog Control - additional
Income                            (193.5)   (195.2)           1.7                income of £1,200 from litter finesoffset by increased
                                                                                 expenditure.
                                                                                 Additional income of £500 from Dog Kennelling.

All Other Budget Heads            939.1      939.1


PORTFOLIO TOTAL                  1,022.2    1,016.2           8.9          2.9   Net Portfolio Total
                                                                                 =£6,000 Favourable.




                                                         Appdx 1 Page 13
Improvement Tasks                                    Agenda 21, Crime & Community Portfolio

                  TASKS                         Lead        TARGET              STATUS AT                  COMMENTS                         PRIORITY
                                               Officer                            30.9.04
Revise the Energy Policy and Plan Action Plan BSM      Revise for 05/06 by      G         Achieved                                         2
for 2005/06 and undertake actions within the           Jan 05.
Energy Policy and Plan Action Plan

Co-ordinate review of Crime and Disorder       CPM       Audit complete by      G          0                                               1
Partnership triennial crime and disorder audit           Autumn 2004
and strategy review                                      Strategy published
                                                         March 2005


Develop Community Profiles (including audit   HCO        Profiles in place by   R          Good progress has been made and Area             1
of deprivation)                                          Dec 04                            Profiles have been completed. Progress is
                                                                                           also being made on indicators to measure
                                                                                           progress against priorities, but will require
                                                                                           some new measures and this will take longer
                                                                                           than originally envisaged. Interest from PCT
                                                                                           makes possible wider, partnership based
                                                                                           approach and this also needs to be explored.
                                                                                           These issues, and national developments
                                                                                           including introduction of Local Area
                                                                                           Agreements, delay in publication of national
                                                                                           Performance Indicators and Community Safety
                                                                                           Strategy timetable all suggest it will be better
                                                                                           to delay target setting to Summer 2005, when
                                                                                           all relevant issues can be considered.
                                                                                           RECOMMEND AMENDING TARGET DATE TO
                                                                                           SUMMER 2005.




Tasks in bold type are CPA improvement tasks.                       Appdx 1 Page 14
Performance Indicators                                                                 Agenda 21, Crime & Community Portfolio


        Performance Indicator              Lead          Actual        Target        Target        Target    Progress       Progress Progress STATUS                           COMMENTS                        PRIORITY
                                          Officer       2003/04       2004/05       2005/06       2006/07    At 30.6.04     At 30.9.04 At 31.12.04      AT
                                                                                                                                                     31.12.04
Domestic burglaries per 1,000             CPM       25.2          18            17.2          Not yet set   2.4 year to 9.46 year to 13.9 year to A             Trend remains positive and year-on-year    1
households.                                                                                                 date     23.3 date     21.0 date                    data suggests target should be secured.
                                                                                                            12-month      12-month      19.9 12-
                                                                                                            rolling       rolling       month
Vehicle crimes per 1,000 population       CPM       23.7          18.9          18.9          Not yet set   2.5 year to 8.54 year to rolling to G
                                                                                                                                        12.8 year               Trend remains positive and year-on-year    1
                                                                                                            date     22.1 date     20.8 date                    data suggests target should be secured.
                                                                                                            12-month      12-month      18.7 12-
                                                                                                            rolling       rolling       month
                                                                                                                                        rolling
The number of racial incidents recorded CPM         1             8             8             8             0             0             0          0            0                                          3
by authority per 100,000 population



The percentage of racial incidents that   CPM       100%          100%          100%          100%          n/a             0%              0%         0%       0                                          3
resulted in further action
Violence against the person per 1,000     CPM       11.3          8             Not yet set   Not yet set   1.6 year to     4.7 year to     7.6 year to A       Trend remains positive and year-on-year    1
population                                                                                                  date     10.8   date     9.64   date                data seasonally adjusted suggests target
                                                                                                            12-month        12-month        10.0 12-            should be secured.
                                                                                                            rolling         rolling         month
                                                                                                                                            rolling




                                                                                                        Appdx 1 Page 15
                           DEVELOPMENT & ECONOMIC REGENERATION PORTFOLIO

                              BUDGETARY CONTROL REPORT - DECEMBER 2004

                                    REVENUE ITEMS TO BE REPORTED


            Budget Head        Estimate   Latest   Net Budget Variance                 Reason for Variance
                              (Including Projected                                       (New Items Only)
                            Supplements) Outturn
                                                   Favourable Adverse
                                 £'000     £'000      £'000    £'000




Business Units
Premises                           110.9     100.1          10.8         A refund of £12,000 from the EMDA relating to
Income                            (167.1)   (175.0)         7.9          overpayments made in 2003/04 & 2004/05, plus
                                                                         a revision of the current occupancy levels and
                                                                         maintenance costs, gives a net favourable variance
                                                                         of £18,700 to the Business Units.




All Other Budget Heads             498.0    498.0

         PORTFOLIO TOTAL           441.8    423.1          18.7    0.0   Net Portfolio Total
                                                                         =£18,700 Favourable




                                               Appdx 1 Page 16
Improvement Tasks                                Development & Economic Regeneration Portfolio




                  TASKS                        Lead         TARGET           STATUS AT                  COMMENTS                     PRIORITY
                                              Officer                          31.12.04
Develop Town Centres Strategy, covering town CPM      Agree strategy by      G          Outline strategy and Action Plan development 3
and village centres throughout the Borough            Spring 2004 (Revised              programme agreed at Cabinet 13 Dec 04.
and begin implementation                              to Autumn 04 -
                                                      Cabinet Aug 04).
                                                      Specific targets for
                                                      inclusion in strategy.


Transfer to New Development Plan System.       LPM    In accordance with   A           Draft scheme to be submitted to GOEM by end   3
Prepare local development scheme to show how          legislation                      March 2005. Depends upon Local Plan
Local Development framework will be produced                                           progression
over 3 year period

Progress Local Plan review to completion       LPM    Consider Inspectors G            Council Meeting 12.01.05 to agree             1
                                                      report - Spring 2004             modifications




Tasks in bold type are CPA improvement tasks.                       Appdx 1 Page 17
Performance Indicators                           Development & Economic Regeneration Portfolio




There are currently no national and local performance indicators suitable for quarterly monitoring in this portfolio area.




                                                                     Appdx 1 Page 18
                               DIRECT SERVICES & PROPERTY SERVICES PORTFOLIO

                                 BUDGETARY CONTROL REPORT - DECEMBER 2004
                                            REVENUE ITEMS TO BE REPORTED


            Budget Head      Estimate    Latest          Net Budget Variance                      Reason for Variance
                             (Including Projected                                                   (New Items Only)
                           Supplements) Outturn
                                                         Favourable   Adverse
                              £'000           £'000        £'000       £'000

Engineering & Property
Employee Expenses                147.3          147.3           6.4           6.4 Redundancy payment to be met by vacancy savings


Admininstration
Income                           (248.8)       (249.8)          1.0                Additional income from Supervision Fees.

Car Parks
Premises                           59.1          60.4                         1.3 Increased sewerage & environmental charges for
                                                                                   2004/05.
Programmed Maintenance
Third Party Payments                  6.5         9.6                         3.1 Additional storm damage costs.

Public Land & Buildings.
Supplies & Services                   2.9         6.5                         3.6 Cost of A612 relief road study.

Recycling
Employee Expenses                  44.1          38.3           5.8                Reallocation of staffing budget within the Waste
                                                                                   Management Division
Income                            (99.2)       (108.2)          9.0                Additional Income anticipated on glass banks

Kerbside Collections
Employee Expenses                  14.7          26.0                        11.3 Reallocation of staffing budget within the Waste
                                                                                  Management Division




                                                           Appdx 1 Page 19
                               DIRECT SERVICES & PROPERTY SERVICES PORTFOLIO

                                 BUDGETARY CONTROL REPORT - DECEMBER 2004
                                           REVENUE ITEMS TO BE REPORTED


           Budget Head       Estimate    Latest          Net Budget Variance                       Reason for Variance
                             (Including Projected                                                    (New Items Only)
                           Supplements) Outturn
                                                         Favourable   Adverse
                              £'000          £'000         £'000       £'000

Income                           (205.9)      (205.5)                          0.4 Shortfalls expected on paper £11,000 and
                                                                                   Cardboard £3,300 offset by expected increases in
                                                                                   Glass £6,800 and Kappa £7,100
Street Cleaning
Employee Expenses                  29.8         19.1           10.7                Reallocation of staffing budget within the Waste
                                                                                 Management Division
Supply & Services                  23.2         12.2           11.0              Fewer abandoned vehicles to dipose of. Offset by
                                                                                 reduced income below.
3rd Party Payments               692.8         674.8           18.0              Reduction in contractor costs partly offset by reduced
                                                                                 income.
Income                            (60.0)        (51.0)                   9.0     Effects of above.
                                  (23.0)        (12.0)                      11.0 Reduction in abandoned vehicle income

Refuse
Supply & Services                103.0         113.0                    10.0       Increase in trade waste collection.
                                                                                   More collection from trade establishments.
                                                                                   Offset by increased income

Income                           (332.7)      (342.7)          10.0                Increased trade waste income.

All Other Budget Heads          4,106.3       4,106.3

         PORTFOLIO TOTAL        4,260.1       4,244.3          71.9          56.1 Net Portfolio Total
                                                                                  £15,800 Favourable




                                                           Appdx 1 Page 20
Improvement Tasks                                              Direct Services & Property Portfolio




                       TASKS                             Lead        TARGET                STATUS                 COMMENTS                      PRIORITY
                                                        Officer                              AT
Revise and adopt Flood Defence Policy                  HEP      June 04                G            Achieved                                    3


Produce new Car Parking Strategy                       HEP        Target date to be    G            Awaiting revised implementation date from   1
                                                                  revised                           Cabinet


Work with County Council to ensure successful          HDS        end March 05         G            On target                                   1
hand back of Highways Agency functions.

Deliver Action Plan for Council's Asset Management E&VM           Revise by end July G              On target                                   2
Plan and update Plan for 2005/06                                  04, deliver by March
                                                                  05

Review use of office accommodation and depot usage HDS            January-05           G            Progressing                                 3
following termination of Highways Agency Agreement


Assist in the implementation of any agreed revised joint HDS      Summer 2005         G             0                                           3
working arrangements with neighbouring Authorities                (amended by Cabinet
regarding waste collection                                        7/10/04)

Implement new communications and vehicle               FCM        October-04           G            Delayed due to communications side - likely 3
tracking/navigation system in all vehicles                                                          to be Feb 05


Implement "flying skips"                               FCM        November-04          G            Completed - good participation in areas     2
                                                                                                    covered


Implement Organic Garden Waste Scheme 2004,            FCM        May to November      G            Completed - over 1700 tonnes collected      2
collecting from approximately 14000 homes                         2004




Tasks in bold type are CPA improvement tasks.                               Appdx 1 Page 21
Improvement Tasks                                              Direct Services & Property Portfolio




                      TASKS                               Lead        TARGET                STATUS                 COMMENTS                  PRIORITY
                                                         Officer                              AT
Prepare questionnaires to establish the way forward for ACSM     October-05             G            Report to Cabinet Jan 05 with results   2
Organic Garden Waste collections from 2005

Extension of Refuse Round 9 from 3 days to 5 days     HDS         January-00            G            Started                                 2
over next two years.
Start phased introduction of twin bin system throughout ACSM +    17500 properties by   G            On target                               1
Borough                                                 FCM       March 2005.

Investigate and implement Trade Waste Recycling and ACSM          01/10/2005 (amended G              0                                       3
Clinical Waste Collection working in close relationship           by Cabinet 7/10/04)
to neighbouring authorities

Inspection, repair and additional maintenance of fencing GMM      January-00            G            Started                                 3
around parks and open spaces plus gates


Implementation of new contracts for Grounds           GMM         September-04          G            2 started Jan 05                        3
Maintenance works
Review and introduce new arrangements for related      HDS        By March 05           G            Progressing                             2
services after handover of Highways Agency functions
to include office accommodation, vehicle servicing and
reception arrangements.




Tasks in bold type are CPA improvement tasks.                              Appdx 1 Page 22
Performance Indicators                                           Direct Services & Property Portfolio




     Performance Indicator             Ref      Dept/   Lead        Actual     Target    Progress     Progress Progress STATUS          COMMENTS PRIORITY
                                               Section Officer     2003/04    2004/05    At 30.6.04   At 30.9.04 At 31.12.04    AT
                                                                                                                             31.12.04

The percentage of roads,              BV 199   DSV    ACSM       23.0%       21%        NA            22%       19%        G            0        1
pavements and public land with
significant or heavy levels of litter
and detritus
Percentage of the total tonnage of BV82a       DSV    ACSM       13.5%       14.0%      14.8%         14.9%     17%        G            0        1
household waste arising which
have been recycled

Percentage of the total tonnage of BV82b       DSV    ACSM       2.3%        3.0%       3.8%          5.2%      5%         G            0        1
household waste arising which has
been composted
Number of kilograms of household BV84          DSV    ACSM       433.4kg     435kg      111kg         214kg     304kg      G            0        2
waste collected per head

Maximum number of days lost         DS3        0      DSV        Not         5.00%      0.89%         2.24%     2.16%      G            0        2
through industrial injury                                        recorded

Maximum number of days lost         DS3        0      DSV        Not         10.00%     5.59%         5.76%     5.97%      G            0        2
through sickness                                                 recorded




                                                                             Appdx 1 Page 23
                                             E-GOVERNMENT MEMBER PORTFOLIO

                                     BUDGETARY CONTROL REPORT - DECEMBER 2004

                                             REVENUE ITEMS TO BE REPORTED


            Budget Head            Estimate        Latest        Net Budget Variance                  Reason for Variance
                                  (Including      Projected                                             (New Items Only)
                                Supplements)       Outturn
                                                                Favourable     Adverse
                                   £'000            £'000         £'000         £'000

Information Technology
Supplies & Services                    861.1           857.5             3.6             Insurance Savings


All Other Budget Heads
Inc items previously reported         (784.3)         (784.3)




All Budget Heads

        PORTFOLIO TOTAL                    76.8         73.2             3.6         0.0 Net Portfolio Total
                                                                                         £3,600 Favourable variance




                                                            Appdx 1 Page 24
Improvement Tasks                                        E-Government & Member Services Portfolio



                   TASKS                            Lead         TARGET             STATUS                     COMMENTS                        PRIORITY
                                                   Officer                        AT 31.12.04
CAPs - development to continue to include         HPE      By March 2005          G           0                                                3
Land Charges links and enable new monitoring
requirements in respect of local plan policies.


Develop and enhance web site to provide          HPE       By March 2005          A           Progressing with preparations for DIP etc.       3
electronic service delivery and comply with Best                                              Government target is now December 2005
Value Practice


Installation of a new Leisure Management          LFO      July 2004 - Revised to G           System in place. Internet bookings expected by   2
System.                                                    Oct 04 (Cabinet Aug 04)            March 2005.


To identify replacement IT systems for      HOPOD,         01/07/2006- full       G           Leisureflex implemented, web access module to be 1
Housing Benefits, Council Tax, FMS and      HOF, HLS       completion. Various                deployed by 31/03/05
Leisureflex, evaluating various systems and                interim target for                 Replacement HB/CT system purchased and in
selecting to ensure functionality.                         different services.                process of implementation
Implementing the transfer of existing                                                         FMS/Payroll procurement options to be considered
processes etc to new systems.                                                                 at Council 12/01/05
Leading and assisting with the            HOPOD            Internal               G           Committee Administration system implemented,     2
implementation of an electronic Committee                  implementation                     web access module to be deployed by 31/03/05
Administration System                                      31/12/04      Public
                                                           Access 31/03/05

Completion of the implementation of CAPS          0        January-00             G           Ongoing deployment of CAPs modules               2
and Housing management                                                                        Advise on implementing end-to-end planning being
                                                                                              sought from CAPs




Tasks in bold type are CPA improvement tasks.                              Appdx 1 Page 25
Improvement Tasks                                    E-Government & Member Services Portfolio



                 TASKS                         Lead          TARGET               STATUS                    COMMENTS                               PRIORITY
                                              Officer                           AT 31.12.04
To establish a programme to deliver the      HOPOD    BV157 compliant by        G           Working Group established and implementing             1
National E-Government priorities and meet             31/12/05                              BV157 departmentally
BV157 by December 2005.

Establish an overarching ICT strategy which HOPOD      30/09/04 Strategy        R             Corporate Group established, initial proposals for   2
provides a direction for future investments            agreed                                 the development of an over arching Strategy
in ICT taking account of external                                                             discussed. Anticipate draft Strategy complete by
requirements and internal needs.                                                              31st March 2005. RECOMMEND AMENDED
                                                                                              TARGET DATE TO MARCH 2005.
Establish a training and development plan    HOPOD     Programme delivered      G             0                                                    1
for all Members to ensure they are able to             by 31/03/05
fulfill their roles

Improve the way in which Scrutiny            HOPOD     March-05                 G             0                                                    1
Commitees work to increase effectiveness
in carrying out their functions


Develop a strategy in line with the National HOPOD     Strategy agreed          G             Completed                                            1
Procurement Strategy to deliver                        30/06/04,
improvements and savings in procurement


Identifying appropriate IT systems to        HOPOD     Introduction of pilot in G             Some delays in receiving software from supplier.     2
introduce Electronic Document Records                  Revs/Bens 30/10/04                     Training now underway and anticipated
Management for the Council, piloted in                 (Revised to 31 Jan 05 -                implementation within Revs and Bens by 31st Jan
Revenues and Benefits with a view to rolling           Cabinet Nov 04)                        05.
out corporately                                        Corporate Roll out
                                                       programme to be
                                                       determined




Tasks in bold type are CPA improvement tasks.                            Appdx 1 Page 26
Performance Indicators                                               E-Government Portfolio




  Performance Indicator       Ref     Dept/      Lead      Actual    Target     Progress     Progress Progress STATUS               COMMENTS           PRIORITY
                                     Section    Officer   2003/04   2004/05     At 30.6.04   At 30.9.04 At 31.12.04    AT
                                                                                                                    31.12.04

The number of types of         BV157 PIT       PIT-SD     52%       68%        0%            0%        41%         0           Review of interactions 2
interactions that are                          MGR                                                                             taken place by using the
enabled for electronic                                                                                                         ESD toolkit which
delivery as a percentage of                                                                                                    accounts for the drop in
the types of interactions that                                                                                                 completion. However,
are legally permissible for                                                                                                    plans in place to achieve
electronic delivery                                                                                                            target




                                                                              Appdx 1 Page 27
                                                       FINANCE PORTFOLIO
                                     BUDGETARY CONTROL REPORT - DECEMBER 2004
                                             REVENUE ITEMS TO BE REPORTED


         Budget Head           Estimate    Latest   Net Budget Variance                        Reason for Variance
                               (Including Projected                                              (New Items Only)
                             Supplements) Outturn
                                                    Favourable Adverse
                                  £'000     £'000      £'000    £'000
Financial Services
Supplies & Services                  29.2       30.5                     1.3 Bank charges increase £1,300

Insurance Premiums
Supplies & Services                533.5       530.0          3.5             Reduced insurance costs.

Revenue - Local Taxation
Supplies & Services                  87.9       89.4                      2.7 Legal & professional expenses increased due to
                                                                              increased number of bankruptcies.
                                                              1.2             Court expenses reduced
Income                             (146.5)    (134.0)                    12.5 Initial budget over-estimated income from summons
                                                                              costs following price increase last year.

Revenue - Income
Supplies & Services                  24.0       26.5                      2.5 Cashiers equipment increased by £2,500

Elderly & Disabled Welfare
Supplies & Services                  20.1       19.0          1.1             Reduced expenditure on TV licence scheme grants

Rent Allowances
Supplies & Services                             20.0                     20.0 Reduction in government subsidy




                                                            Appdx 1 Page 28
                                                         FINANCE PORTFOLIO
                                          BUDGETARY CONTROL REPORT - DECEMBER 2004
                                                 REVENUE ITEMS TO BE REPORTED


         Budget Head               Estimate    Latest   Net Budget Variance                       Reason for Variance
                                   (Including Projected                                             (New Items Only)
                                 Supplements) Outturn
                                                        Favourable Adverse
                                      £'000     £'000      £'000    £'000


Rent Rebates
Income                                                         33.8        33.8 Subsidy increased by £33,800. Contribution from HRA
Central Unapportioned Overhead                                                  reduced by £33,800.
Employee Expenses                       412.2       439.1                 26.9 Increased pension costs due to early retirement


Misc Policy Expenses
Revenue Income                          (28.1)      (25.1)                  3.0 Income from insurance claim lower than expected

Central Capital Financing
Capital Financing Costs                7,793.7    7,797.5
                                                                            1.7 Adjustment to Minimum Revenue Provision
                                                               18.7             Capital financing adjustment
                                                                            0.8 Interest paid on deposits
                                                                            1.9 Car loan interest
                                                                0.1             Mortgage interest received
                                                                           5.7 Reduction in leasing savings previously reported.
                                                                           12.5 Interest paid to HRA


All Other Budget Heads               (8,921.5)   (8,921.5)

     PORTFOLIO TOTAL                   (195.5)    (128.6)       58.4     125.3 Net Portfolio Total
                                                                               £66,900 Adverse




                                                              Appdx 1 Page 29
Improvement Tasks                                                     Finance Portfolio



                     TASKS                     Lead               TARGET           STATUS                   COMMENTS                      PRIORITY
                                              Officer                                 AT
                                                                                   31.12.04
Progress towards achievement of targets for   HOF       Various as set out in PSA A           Some County Council targets are behind      1
the Borough Council included in                         Secure maximum £1/4                   although it is unlikely that this will
Nottinghamshire Public Service Agreement                million Performance                   significantly reduce the expected levels of
(PSA)                                                   Reward grant                          renewal grants


Review the Council’s Risk Management          HOF       Department risk profiles G            0                                          2
Strategy and develop risk profiling in all              to be completed by 31
departments                                             March 2005


Bring forward the closure of Accounts.        FSM       August-04                G            0                                          2

Trail Year for Whole of Government Accounts   FSM       June-05                  G            0                                          2
(WGA)


Introduce the Prudential Code reporting       HOF       From second quarter      G            0                                          2
system.
Revise and update Medium Term Financial       HOF       Review after accounts    G            0                                          2
Strategy.                                               closedown; after revised
                                                        estimates and after
                                                        2004/05 budget approval.
Implement BFI Action Plan                     BM        Various                  G            0                                          1


Prepare and publish Budget And Service Plan HOF/HCO Publish by end March         G            0                                          2
2005/06                                             2004

Review resource prioritisation                HOF       By Oct 2004              G            0                                          1




Tasks in bold type are CPA improvement tasks.                          Appdx 1 Page 30
Improvement Tasks                                                  Finance Portfolio



                   TASKS                        Lead           TARGET            STATUS                   COMMENTS                       PRIORITY
                                               Officer                              AT
                                                                                 31.12.04
Carry out financial review of key financial    HOF       HRABPby end July 04. A             HRABP and AMP reviewed, but Capital          0
strategies including Capital strategy, Asset             Remainder end Dec 2004.            strategy unlikely to be completed in
Management Plan and Housing Revenue                                                         2004/2005 due to staff vacancies. Task to
Account Business Plan                                                                       be carried forward into 2005/06, with target
                                                                                            date to be agreed in 2005/06
                                                                                            Budget/Service Plan.




Tasks in bold type are CPA improvement tasks.                        Appdx 1 Page 31
Performance Indicators                                                          Finance Portfolio

           Performance Indicator                 Lead      Actual      Target   Progress       Progress Progress STATUS                      COMMENTS                           PRIORITY
                                                Officer    2003/04    2004/05   At 30.6.04    At 30.9.04 At 31.12.04      AT
                                                                                                                       31.12.04
The percentage of business rates due for the   FSM        98.7%      98.7%      30.5%        60.5%       88.9%       A          Slightly below estimate due to large       2
financial year which were received by the                                                                                       rateable value not yet paid
authority
Average time for processing new claims         BM         43.89 days 39 days    N/A          40.59 days   40 days     G            Figures at 30.9.04                      1


Average time for processing notifications of   BM         8.57 days 7.9 days    N/A          7.62 days    7 days      G             Figures for third quarter not available 1
changes of circumstances                                                                                                           until end of January 2005

The percentage of cases for which the           BM        96.4%      98.0%      N/A          96.0%        96%         A            Slightly behind target at present.      1
calculation of the amount of benefit due was                                                                                       Monitoring of progress will continue.
correct on the basis of the information
available for the determination for a sample of
cases checked post-determination

The percentage of invoices for commercial       FSM       96.1%      100.0%     95.0%        95.0%        96.%        R            National target no longer achievable.   2
goods and services which were paid by the
authority within 30 days of such invoices being
received by the authority.
Percentage of Council Tax collected            RM         98.5%      98.7%      33.0%        59.5%        88.8%       G            Green - On target                       2




                                                                                  Appdx 1 Page 32
                                             HOUSING PORTFOLIO

                                BUDGETARY CONTROL REPORT - DECEMBER 2004

                                      REVENUE ITEMS TO BE REPORTED




           Budget Head           Estimate     Latest     Net Budget Variance                    Reason for Variance
                              (Including     Projected                                            (New Items Only)
                              Supplements)    Outturn
                                                         Favourable       Adverse
                                  £'000        £'000       £'000           £'000
Homelessness Administration
Supplies & services                   74.9        77.4                         2.5 Increase in Bed & Breakfast Accomodation
Employee Expenses                    125.6       123.5              2.1              Superannuation savings due to agency
                                                                                     workers filling vacancy




All other Budget Heads               693.3       693.3




        PORTFOLIO TOTAL              893.8       894.2              2.1        2.5   Net Portfolio Total
                                                                                     £400 Adverse




                                                  Appdx 1 Page 33
Improvement Tasks                                                     Housing Portfolio



                     TASKS                       Lead      TARGET             STATUS                     COMMENTS                                 PRIORITY
                                                Officer                         AT
Submit revised Housing Revenue Account Business HSS     March-05             G       Will form part of Option Appraisal Sign-off Report          2
Plan to GO-EM and implement

Produce revised Housing Strategy, submit to GO-     HSS    March 2005        G            Draft Strategy to be reported to Cabinet in January for 2
EM and implement                                                                          approval. Will be forwarded to Council for adoption in
                                                                                          February

Complete Housing Strategy and Business Plan         HSS    July-04           G            Complete                                               3
Statistical Appendix within Government timescales


Determine future stock option for the Housing       HSS    September-04      R            Financial appriasal complete. 2nd Stage of Tenant 1
Service                                                                                   consultation complete. Report to Cabinet in
                                                                                          January 2005. Date to be revised to July 2005 to
                                                                                          enable further consideration of the Stock Transfer
                                                                                          option

Progress Best Value Review Action Plan for          HSS    March-05          G            Work progressing                                       3
Landlord and Strategic Services.
Develop the Capital Programme for the Housing       HSS    July-04           G            Completed. Ongoing reviews in accordance with          3
Stock and manage implementation                                                           legislative changes

Devise and progress BME Housing Needs Action        HMDR   September-04      G            Completed. Final result of study received. Action plan 3
Plan.                                                                                     to be taken forward as part of the Councils Equalities
                                                                                          Group.




Tasks in bold type are CPA improvement tasks.                           Appdx 1 Page 34
Improvement Tasks                                                   Housing Portfolio



                     TASKS                         Lead      TARGET         STATUS                    COMMENTS                            PRIORITY
                                                  Officer                     AT
Introduction of effective schemes aimed at        HHS     March-05         R       Homelessness Support Officer in place since            3
Homelessness Prevention.                                                           September, developing working relationships with
                                                                                   associated support agencies such as SureStart.
                                                                                   Postholder has however now handed in notice and
                                                                                   new recruitment exercise to be carried out. There have
                                                                                   also been recruitment difficulties in respect of the
                                                                                   managerial post. This may delay further progress.
                                                                                   RECOMMEND REVISED TARGET DATE TO JUNE
                                                                                   2005.

Undertake Private Sector Stock Condition          HMDR   March-05          R            Partnership approach being developed with             3
Survey either in partnership or in consultation                                         Nottingham City, Derby City and Mansfield District
with neighbouring authorities.                                                          Councils in consultation with GOEM as a pilot. In
                                                                                        view of the pathfinding nature of the the project the
                                                                                        timescales will be subject to slippage.
                                                                                        RECOMMEND REVISED TARGET DATE TO
                                                                                        MARCH 2006.

Work with relevant partners and stakeholders to   HMDR   Sept 2004 (Revised G           HIA partner selected and partnership agreement       3
enable the establishment of County-wide Home             to March 2005 -                signed.
Improvement Agency Services                              Cabinet Nov 04)


Review and revise the Private Sector Housing      HMDR   March-05          G            Work on target                                       3
Renewal policy and strategy




Tasks in bold type are CPA improvement tasks.                         Appdx 1 Page 35
Performance Indicators                                                        Housing Portfolio




         Performance Indicator                Lead       Actual     Target   Progress Progress       Progress       STATUS               COMMENTS                PRIORITY
                                             Officer    2003/04    2004/05   At 30.6.04 At 30.9.04      At             AT
                                                                                                     31.12.04       31.12.04


Percentage of responsive (but not         PMM          98.1%      98.2%      98.1%      98.3%        0.984      G              On target                         3
emergency) repairs during 2002/03, for
which the authority both made and kept an
appointment

The average length of stay in bed and        AHMS      0 nights   0 nights   0 nights   0 nights     0 nights% G               On target                         3
breakfast accommodation of households
which include dependent children or a
pregnant woman and which are
unintentionally homeless and in priority
need.
The average length of stay in hostel         AHMS      10 weeks 9 weeks      11 Weeks 11 Weeks       12 Weeks R                An overall lack of move on        3
accommodation of households which                                                                                              accommodation across the
include dependent children or a pregnant                                                                                       borough is impacting on this
woman and which are unintentionally                                                                                            indicator
homeless and in priority need

The proportion of unfit private sector          HMDR   3.33%      4.00%      0.20%      0.97%        1.87%      R              Making steady progress            3
dwellings made fit or demolished as a                                                                                          towards target, however,
direct result of action by the local authority.                                                                                tighter qualifying criteria for
                                                                                                                               grants applied under the
                                                                                                                               revised policy together with
                                                                                                                               the reduced budget is
                                                                                                                               impacting on this indicator.

Local Authority rent collection and arrears: HMDR      98.8%      99.80%     95.44%     98.10%       98.83%     A              Action being taken to try to   2
proportion of rent collected                                                                                                   meet target. Current
                                                                                                                               performance is in top quartile




                                                                                Appdx 1 Page 36
Performance Indicators                                                     Housing Portfolio




         Performance Indicator              Lead       Actual     Target   Progress Progress       Progress   STATUS             COMMENTS   PRIORITY
                                           Officer    2003/04    2004/05   At 30.6.04 At 30.9.04      At         AT
                                                                                                   31.12.04   31.12.04


Local Authority rent collection and arrears: HMDR    1.51%      1.06%      1.35%     1.37%         1.48%      G          On target          2
Rent arrears of council tenants as a
proportion of the authority rent roll.
Proportion of homelessness applications    AHMS      91.3%      97.50%     86.40%    100.00%       100.00%    G          On target          2
on which the authority makes a decision
and issues written notification to the
applicant within 33 working days.

Average re-let times for Local Authority   AHMN      41 days    38 days    44 Days   0             35 Days    G          On target          2
dwellings let in the financial year


Average re-let times for Local Authority   AHMN      32 days    26 days    27 Days   0             23 Days    G          On target          2
dwellings let in the financial year exc.
Difficult to Lets
The percentage of urgent repairs           PMM       97.2%      97.5%      99.5%     0.0%          0.997      G          On target          2
completed within Government time limits.


The average time taken to complete non-    PMM       13 days    13 days    11 Days   0             13 Days    G          On target          2
urgent responsive repairs

The percentage of all repairs completed    PMM       0.0%       95.0%      99.3%     0.0%          0.994      G          On target          2
within target.




                                                                              Appdx 1 Page 37
Performance Indicators                                                      Housing Portfolio




         Performance Indicator             Lead      Actual        Target   Progress Progress       Progress   STATUS             COMMENTS             PRIORITY
                                          Officer   2003/04       2004/05   At 30.6.04 At 30.9.04      At         AT
                                                                                                    31.12.04   31.12.04


The percentage change in the average      HMDR      New for   5.0%          4.0%       4.0%         -0.60%     G          Action Plan being developed 3
number of families, with dependent                  2004/05                                                               to work towards target.
children or a pregnant woman, placed in                                                                                   Progress has been hampered
temporary accommodation under the                                                                                         through continued difficulties
homelessness legislation compared with                                                                                    being experienced in
the average from the previous year.                                                                                       appointing to Homelessness
                                                                                                                          and Housing Advice Managers
                                                                                                                          Post.
Domestic violence refuge places per 1000 HMDR       0         0             0          0            0          G          0                           0
population




                                                                                Appdx 1 Page 38
                                                     LEISURE SERVICES PORTFOLIO
                                          BUDGETARY CONTROL REPORT - DECEMBER 2004
                                                REVENUE ITEMS TO BE REPORTED


       Budget Head          Estimate     Latest        Net Budget Variance                         Reasons for Variance
                            (Including  Projected                                                    (New Items Only)
                           Supplements)  Outturn
                                                       Favourable   Adverse
                                 £'000        £'000      £'000         £'000

DNA Income                      (596.7)     (647.0)          50.3              Revised estimate using latest available information indicates
                                                                               an increase in the membership income for the year. This
                                                                               is subject to fluctuations in the market and the attrition rate.

Aquaterra Fees                    83.1        84.6                       1.5   Increased Aquaterra charges owing to additional income.

Arnold Leisure Centre
Premises Costs                  184.2        171.7           12.5              Refund for NNDR in relation to Valuation appeals
                                                                               and effects of Transitional Relief
Carlton Forum
Premises Costs                  232.8        188.0           44.8              Refund for NNDR in relation to Valuation appeals and effects
                                                                               of Transitional Relief
Employee Expenses               654.3        641.7            9.2              Salary savings.
Employee Expenses                                             3.4              Delay in building of Youth Gym, owing to
                                                                               fire at the school. These are the revenue effects of the
Supplies and Services            153.1        153.0           0.1              capital scheme.
Income                        (1,107.2)    (1,100.3)                     6.9

Art Development
Income                             0.0        (17.0)         17.0              Estimated 2004/2005 grant amount from the Arts Council,
                                                                               in relation to the Arts Strategy. The initial amount of £10,000
                                                                               will be paid shortly, and £7,000 will be payable on receipt of
                                                                               the work plan for the 1st year.

Leisure Development
Income                           (14.5)       (19.9)          5.4             Remainder of this year's contribution to the
                                                                              Exercise Promotion Officer from Gedling
Direct Employee Expenses          57.0         61.9                       4.9 PCT, and the corresponding increase in budget for this post.




                                                             Appdx 1 Page 39
                                                          LEISURE SERVICES PORTFOLIO
                                               BUDGETARY CONTROL REPORT - DECEMBER 2004
                                                    REVENUE ITEMS TO BE REPORTED


         Budget Head             Estimate     Latest        Net Budget Variance                         Reasons for Variance
                                 (Including  Projected                                                    (New Items Only)
                                Supplements)  Outturn
                                                           Favourable   Adverse
                                      £'000       £'000      £'000         £'000



Allotments
Income                                (10.6)       (6.9)                      3.7   An incorrect estimate was made for 2004/05 Rents

General Recreation Grounds
Income                               (160.2)     (159.0)                      1.2   Decreases in users - bowls season tickets and
                                                                                    tennis courts
Cemeteries
Income                               (220.0)     (225.0)          5.0               Indications are that income will be higher
                                                                                    than expected.
Licences
Arnold Leisure Centre                   2.2         5.5                       3.3   Increases due in part to higher costs of licences, but also
                                                                                    to more events requiring licencing. The licences covered
Calverton Leisure Centre                1.2         1.4                       0.2   are Sky, Public Performance Licence and Performing
Redhill Leisure Centre                  4.4        10.4                       6.0   Rights Society.
Richard Herrod Leisure Centre           4.6        11.1                       6.5
Community Centres                       1.1         1.2                       0.1

Netherfield Community Centre
Employee Expenses                      23.7         9.5          14.2
Premises                               16.6         6.3          10.3
Transport                               0.3         0.1           0.2
Supplies & Services                    (8.6)        0.7                       9.3   Final savings relating to centre closure - overall saving of £700
Third Party Payments                    0.7         0.2           0.5
Income                                (24.7)       (9.5)                     15.2




                                                                  Appdx 1 Page 40
                                                       LEISURE SERVICES PORTFOLIO
                                           BUDGETARY CONTROL REPORT - DECEMBER 2004
                                                 REVENUE ITEMS TO BE REPORTED


       Budget Head            Estimate     Latest        Net Budget Variance                        Reasons for Variance
                              (Including  Projected                                                   (New Items Only)
                             Supplements)  Outturn
                                                        Favourable   Adverse
                                   £'000       £'000      £'000         £'000

Direct Employee Expenses
Leisure Services                  351.1       352.2                        1.1   Staffing changes & honoraria payments.
Events & the Arts                  11.8        10.4            1.4               Staffing changes.
Recreation & Leisure Areas         27.2        22.0            5.2               Appointment on lower SCP and vacant post.
Calverton Leisure Centre          282.8       288.1                        5.3   Vacancy provision & service reduction not met.
Redhill Leisure Centre            303.7       299.0            4.7               Savings due to vacancies & management
                                                                                 arrangements.
Arnold Leisure Centre             377.4       359.6           17.8               Savings due to vacancies & management
                                                                                 arrangements.
All Other Budget Heads          2,181.2      2,181.2


    PORTFOLIO TOTAL             2,812.0      2,675.2         202.0        65.2   Net Portfolio Total
                                                                                 £136,800 Favourable




                                                               Appdx 1 Page 41
Improvement Tasks                                                     Leisure Portfolio



                     TASKS                        Lead          TARGET            STATUS                   COMMENTS                        PRIORITY
                                                 Officer                             AT
                                                                                  31.12.04
Implement any new arrangements arising from HLS            Initial               G         School Governors acceptance of the agreement 1
Joint Use Leisure Centres review and consider              implementation –                has been confirmed and therefore signing of the
future options                                             April 2004 Future               agreement took place in August 04.
                                                           options – Sept 2004

Develop and implement a marketing plan for the   LFO       December-04           G          The marketing planning framework has been           3
department.                                                                                 implemented following consultation with managers.
                                                                                            The existing Service Planning documentation has
                                                                                            been adapted to meet the new requirements and
                                                                                            guidance documents and training are in place . The
                                                                                            implementation and a bid will go forward as part of
                                                                                            this years budget cycle.


Carry out SureStart development at Killisick     LFO       May 2004 - Revised to R          The project has been delayed by late approval from 1
Community Centre                                           Jan 2005 (Cabinet                Government for the scheme. There have also been
                                                           Aug 04)                          difficulties on the preparation of the lease. It was
                                                                                            anticipated that the project would commence in
                                                                                            October and be completed by the revised target
                                                                                            date. Further delay in agreeing the lease has
                                                                                            resulted in a January 05 start and completion by
                                                                                            May 05. RECOMMEND AMENDING TARGET
                                                                                            COMPLETION DATE TO JUNE 2005.




Tasks in bold type are CPA improvement tasks.                            Appdx 1 Page 42
Improvement Tasks                                                   Leisure Portfolio



                    TASKS                      Lead          TARGET            STATUS                      COMMENTS                           PRIORITY
                                              Officer                             AT
                                                                               31.12.04
Review management of community centres in the LFO       To be confirmed       G         This project is ongoing. The first phase has been 3
Borough                                                                                 the closure of Netherfield CC and move to the new
                                                                                        St Georges Centre. The Killisick development with
                                                                                        SureStart follows and the remainder of the facilities
                                                                                        will be assessed following the adoption of the
                                                                                        Leisure Facilities Strategy.


Reinstate King George V Park following the   LRO        Sept 2004 - Revised to A          Arnold Town FC have been granted a further years 1
relocation of Arnold Town Football Club.                Nov 2005 (Cabinet                 playing licence. Reinstatement has therefore been
                                                        Aug 04)                           delayed. Consultation is complete and it is proposed
                                                                                          to go ahead with part of the scheme, opening up the
                                                                                          entrance in February 05.

Provide recreational facilities on the Old   LRO        Sep 04 - Revised to   A           Extended consultation has resulted in delaying 1
Brickyard site on the Honeywood Gardens                 Nov 2005 (Cabinet                 the target date for provision. Funding will need
Estate.                                                 Aug 04)                           to be secured through the Capital bid process.
                                                                                          Completion of project targeted for November 05.
                                                                                          HEAT were successful in their SEEM Grant bid
                                                                                          and have employed consultants to prepare a
                                                                                          Business Plan. Site plans have been finalised
                                                                                          and specifications for Tenders are being
                                                                                          produced.                      Planning
                                                                                          permission applied for.


Promote development of the former Gedling    LRO        To be determined      G           Three options for the restoration have been       1
Colliery site as a country park and seek                                                  completed and were presented to Cabinet in
finance to support its future upkeep                                                      December 04. Funding is to be sought for
                                                                                          option 2.




Tasks in bold type are CPA improvement tasks.                         Appdx 1 Page 43
Performance Indicators                                              Leisure Portfolio




There are currently no national and local performance indicators suitable for quarterly monitoring in this portfolio area.




                                                                     Appdx 1 Page 44
FINANCIAL MANAGEMENT REPORT - CAPITAL BUDGET MONITORING                                                                             PERIOD         9               December 2004


                                                                                  Original             Current           Actual     Committed       Latest             Projected
                                                                                  Capital             Cap Prog             To                      Projected        Annual Variance
EXPENDITURE                                                                     Programme           inc c/f & supp        Date                      Outturn          £+/(-)    %+/(-)
                                                                                  £000's                £000's           £000's       £000's        £000's          £000's
Leader                                                                                 134.0                  311.7         154.3          6.0         202.9          (108.8)   (34.9)
Development & Economic Regeneration                                                     20.0                   28.4          28.4          0.0          28.4               0.0    0.0
Agenda 21, Crime & Community Development                                                 0.0                    0.0           0.0          0.0           0.0               0.0    0.0
E-Government, Members & Property Services                                              300.0                  455.5          36.3          2.8         216.0          (239.5)   (52.6)
Direct Services                                                                        966.4                1,072.3         533.7          7.2         949.7          (122.6)   (11.4)
Leisure Services                                                                     1,171.5                2,304.3         597.9        278.1       1,546.1          (758.2)   (32.9)
Finance                                                                                 57.1                   92.4          27.2         24.8          92.4               0.0    0.0
Housing Investment Programme                                                         4,108.0                4,672.0       1,989.0      1,828.0       4,249.0          (423.0)    (9.1)

TOTAL                                                                                  6,757.0                 8,936.6    3,366.7      2,146.9         7,284.5       (1,652.1)   (18.5)
RESOURCES
Major Repair Reserve                                                                   2,063.0                 2,446.7        0.0            0.0       2,391.4           55.3      0.0
Basic Credit Approvals                                                                     0.0                     0.0        0.0            0.0           0.0            0.0      0.0
Prudential Borrowing                                                                   1,000.0                 1,000.0        0.0            0.0           0.0        1,000.0      0.0
Specific Capital Grant - Disabled Facilities Grant                                       185.0                   185.0        0.0            0.0         185.0            0.0      0.0
Section 106 Contributions                                                                 52.0                    60.0        8.0            0.0          60.0            0.0      0.0
NCC Joint Use Maintenance contribution                                                    10.0                    10.0        0.0            0.0          10.0            0.0      0.0
Education Dept Contribution                                                               50.0                    50.0        0.0            0.0          50.0            0.0      0.0
UK Coal Contribution                                                                      32.0                    32.0        0.0            0.0          32.0            0.0      0.0
IEG Grant                                                                                200.0                   350.0      350.0            0.0         350.0            0.0      0.0
Parish Council Grant                                                                       0.0                     7.6        0.0            0.0           7.6            0.0      0.0
Revenue Contribution from General Fund                                                     0.0                    56.9        0.0            0.0          56.9            0.0      0.0
Revenue Contribution from Reserves/Funds                                                   0.0                    45.0        0.0            0.0          45.0            0.0      0.0
Planning Gain Contribution                                                                 0.0                    43.5        0.0            0.0          43.5            0.0      0.0
Heritage Lottery Grant                                                                     0.0                   332.6      164.9            0.0         332.6            0.0      0.0
Capital Receipts                                                                       2,765.0                 3,913.3    1,490.1            0.0       4,948.3       (1,035.0)     0.0
Revenue Contribution from Housing Revenue A/C                                            400.0                   400.0        0.0            0.0         455.3          (55.3)     0.0
Capital Expenditure Reserve                                                                0.0                     0.0        0.0            0.0           0.0            0.0      0.0
Land - Mapperley Golf Course                                                               0.0                     4.0        4.0            0.0           4.0            0.0      0.0
Funding to be carried forward into 2005-2006 in
respect of likely slippage on Capital Programmes.                                                                                                      (1,692.5)
(MRA IEG Grants & Capital Receipts)
                                                                    TOTAL              6,757.0                 8,936.6    2,017.0          0.0         7,279.1          (35.0)     (0.4)
UNDER/(OVER RESOURCED)                                                                     0.0                     0.0    1,349.7      2,146.9             5.4
NOTES :-
1.   All budgets are grossed up with any contribution from outside bodies shown as income in the Resources section.
2.   All actual figures for Expenditure and Income are taken from FMS on 1st January 2004.

                                                                                             APPDX 2 Page 45
CAPITAL SCHEMES LIKELY TO BE CARRIED FORWARD INTO 2005-2006

            SCHEME DETAILS                BUDGET            REASON FOR SLIPPAGE

Leader                                       £
Telephone Switchboard                       107,000 Postponed due to CRM system implementation.
                                            107,000
Leisure
Gedling School - new facility                41,000    Match school bid to New Opportunity Funds - not likely to start before August 2005
Young People Shelters                        36,000    Under consultation.
Cavendish Rd new play area                   94,200    Due to commence in late March 2005
Killisick Rec Teenage                        54,600    Contract being finalised. Scheme to commence March. Potential 50% slippage.
Standhill Rec Youth facilities              113,200    Tender process not yet complete.
Relocation of Play Area Rutland Road         55,000    Start date unknown due to land negotiations.
Newstead Village - extend playground         35,000    Awaiting Parish Decision. Due to start April.
Repair monuments - cemeteries                15,000     Works to commence April 05.
CF Install youth gym                         60,000    Work now commenced, to conclude early in new financial year.
CF Additional changing rooms                140,000    Delay due to school re-building work.
Cavendish Rd teenage                         60,000    Commencing end March and due to finish in April
Leisure Computer System                      45,000    Ongoing - Phase 1 went live in Nov 04. Further phases ongoing in 2005-2006
Arnold LC refurb pool tiles                  48,500    Scheme deferred pending further report on the extent of the work required
Arnold LC pool skirt tiles                    5,500    See above
                                            803,000
E Govt
                                              6
IEG Expansion Of Corporate Document Management 0,000   Delays in corporate rollout of system
IEG Citizen Access Facilities                 42,000   Final consultation ongoing with suppliers.
IEG Citizen Access Infrastructure & Security  12,000   Final consultation ongoing with suppliers.
IEG Remote Access For Members                 60,000   Postponed, awaiting ICT strategy.
IEG Remote Access For Officers                65,500   Postponed, awaiting ICT strategy.
                                             239,500




                                              APPDX 3 CAPITAL PROG SLIPPAGE Page 46
CAPITAL SCHEMES LIKELY TO BE CARRIED FORWARD INTO 2005-2006

              SCHEME DETAILS        BUDGET            REASON FOR SLIPPAGE

Direct Services
Car Park Charging                     120,000 Scheme deferred until 2005 - 2006
                                      120,000
Housing
Thaws                                  15,000    Delay in the tendering process.
Bathrooms                              25,000    Delay in the tendering process.
External Walls                         38,000    Delay in the tendering process.
Doors & Windows                       200,000    Contract difficulties.
Lifts                                 130,000    Extensive manufacturer lead times.
Community Security                     15,000    Delay in the tendering process.
                                      423,000

Grand Total                          1,692,500




                                        APPDX 3 CAPITAL PROG SLIPPAGE Page 47
FINANCIAL MANAGEMENT REPORT - REVENUE BUDGET MONITORING                                                                           PERIOD 09            DECEMBER 2004


GRAND SUMMARY

                                       ORIGINAL            ORIGINAL    CURRENT ESTIMATE           ACTUAL          PROFILED           LATEST            PROJECTED ANNUAL
                                       ESTIMATE          ESTIMATE INCL INC. SUPPLEMENTS           TO DATE          BUDGET          PROJECTED               VARIANCE
                                                        CARRY FORWARD AND VIREMENTS                               TO DATE           OUTTURN
                                         £'000               £'000            £'000                 £'000           £'000             £'000            £'000 +/(-)    %+/(-)


HOUSING REVENUE A/C                              15.7             82.2                  (10.6)         3,199.7          3,391.9               (27.3)         (16.7)    157.55




Note                                                £                                                                                             £

HRA Balance b/fwd 2003/2004               (542,000)                      Original Estimate (including Carry Forwards)                     82,200
Latest Projected Outturn as above          (27,300)                      Latest Projected Outturn as above                               (27,300)


Balance c/fwd to 2005/2006                (569,300)                      Projected Underspend                                           (109,500)




                                                                  APPDX 4 HRA Summary Page 48
                                                    HOUSING REVENUE ACCOUNT

                                         BUDGETARY CONTROL REPORT - DECEMBER 2004
                                              REVENUE ITEMS TO BE REPORTED


              Budget Head                 Estimate     Latest           Net Budget Variance                  Reason for Variance
                                          (Including  Projected                                                (New Items Only)
                                         Supplements) Outturn
                                                                      Favourable    Adverse
                                            £'000          £'000        £'000        £'000

Supporting People
Employee Expenses                               379.3        361.0          18.3                  Staff vacancies (To offset £14,000 additional
                                                                                                  staffing costs within Special Services)
Supplies & Services                                 67.6      73.5                            5.9 Central Alarms price increases and
                                                                                                  additional maintenance
Income                                        (426.8)       (439.8)         13.0                  Increase in Supporting People charges

Non Dwelling Rent & Charges
Income                                        (238.3)       (248.2)          9.9                   Additional rent from shops
                                                                                                   and increased court costs
Housing General Management
Employee Expenses                               438.7        443.6                            4.9 Net effect of relocation fees
                                                                                                   and superannuation savings.
Supplies & Services                             171.6        143.4          24.4                   Reduction in consultancy fees,
                                                                                               work to be undertaken in 2005-06
                                                                             3.8               Combined reduction in legal fees and
Capital Expenditure Charges to Revenue                                                         publication expenses
Supplies & Services                            400.0        455.3                         55.3 Additional contribution required to finance
                                                                                               programme

Housing Management & Support Services
Employee Expenses                              155.9        161.4                             5.5 Training for new staff.




                                                              APPDX 4 HRA Page 49
                                               HOUSING REVENUE ACCOUNT

                                    BUDGETARY CONTROL REPORT - DECEMBER 2004
                                         REVENUE ITEMS TO BE REPORTED


              Budget Head            Estimate     Latest           Net Budget Variance                Reason for Variance
                                     (Including  Projected                                              (New Items Only)
                                    Supplements) Outturn
                                                                 Favourable    Adverse
                                       £'000         £'000         £'000        £'000


Housing Special Services
                                                                                            Employment of temporary workers and
Employee Expenses                         309.3        323.3                           14.0 additional overtime
                                                                                            Fire Precautions - replacement works last
Premises Related Expenses                 230.7        227.2            3.5                 year resulting in saving
Third Party Payments                       76.3         79.3                            3.0 Grounds Maintenance

Homeless Accommodation
                                                                                             Cleaning post to be filled by an external
Employee Expenses                          10.3           9.2           1.1                  agency
                                                                                             Combined effect of increased repair costs
Premises Related Expenses                      7.2      14.8                             7.6 and cleaning materials

Charges for Services & Facilities
                                                                                             Leasehold service charge; additional
Income                                   (521.3)      (526.2)           4.9                  income £1200

                                                                                             Piper Lifelines; additional income £8800
                                                                                             Heating; additional income £1100
                                                                                             Meals; reduction in income of (£6200)

Other HRA Expenditure                      10.0         18.7                     8.7         Increase in Bad Debts Provision.

                                                                                             Interest on balances higher than
HRA Other Income                        (1,994.4)    (2,003.3)         12.5      3.6         expected, Mortgage Interest reduced.




                                                         APPDX 4 HRA Page 50
                                                   HOUSING REVENUE ACCOUNT

                                        BUDGETARY CONTROL REPORT - DECEMBER 2004
                                             REVENUE ITEMS TO BE REPORTED


             Budget Head                 Estimate     Latest         Net Budget Variance               Reason for Variance
                                         (Including  Projected                                           (New Items Only)
                                        Supplements) Outturn
                                                                   Favourable    Adverse
                                           £'000        £'000        £'000        £'000
                                                                                              Following the transfer of Housing
Contribution to General Fund Benefits          63.0       29.2           33.8                 Benefits to the General Fund, estimated
                                                                                              shortfall to the General Fund is now
                                                                                              £29,200.
All other Budget Heads                        850.3      850.3

          PORTFOLIO TOTAL                      (10.6)     (27.3)        125.2         108.5   Net Portfolio Total
                                                                                              =16,700 Favourable




                                                           APPDX 4 HRA Page 51
                                                   CABINET

                          List Of Virements Approved By Portfolio Holders For The

                                        Quarter Ended December 2004

REVENUE                                                                                            £

Agenda 21,Crime & Community Development.
 Crime Prevention - Additional free coaching sessions at Carlton Forum.                            3,000

Leader
  Director Development & Environment - Senior Management Restructure                              (1,600)
  Development & Environment Admin - Senior Management Restructure                                  1,600

Direct Services
  Engineering Consultancy - salary savings vired to Leisure to fund external consultancy work.    (2,600)

  Waste Management, Kerbside Collection - Payment to Beck Meadow for paper sort,                 (24,400)
  Cost saved offset against vehicle hire.                                                         24,400

  Engineering & Property Admin - salary savings                                                   (2,500)
  Engineering & Property Admin - scanning of documents.                                            2,500

Leisure
  General Recreation Grounds - Engineering consultancy fees re Burton Road.                        2,600

  Various areas - savings on Crime Prevention.                                                     (700)
  Leisure Admin - miscellaneous expenditure items.                                                  700

  Carlton Forum - additional income from DNA fitness membership to Crime Prevention.              (3,000)

  Arnold Leisure Centres - refund of NNDR.                                                       (27,000)
  All leisure centres & community centres - Planned maintenance schemes.                          27,000




                                                                      APPDX 5 Page 52
                                                     CABINET

                            List Of Virements Approved By Portfolio Holders For The

                                           Quarter Ended December 2004

REVENUE                                                                                 £

Finance
  Debtors Section - savings on external financial services.                            (3,300)
  Cashiers - provision of air conditioning unit.                                        3,300

  Council Tax - salary savings.                                                        (2,300)
  One Stop Shop Improvements                                                            2,300

  General Fund Total                                                                        0


CAPITAL                                                                                 £

Direct Services
  Vehicle Acquisitions - Boxed van with tail lift.                                    (38,500)
  Vehicle Acquisitions - Kerbside top loader.                                          38,500

  Killisick Rec.resurface Car Park scheme.                                             (6,200)
  Standhill Road tarmac of footpaths scheme.                                           (3,400)


Leisure
  King George V Recreation Ground entrance improvements scheme.                        9,600

  General Fund Total                                                                        0




                                                                   APPDX 5 Page 53

				
DOCUMENT INFO
Description: Leasehold Mortgage Protection for Landlord document sample