Index Appendix Page Introduction i 1 List Of Officer Names 3 1 Financial Summary 5 1 Leader Portfolio Budget Monitoring Report 6 Improvement Tasks 7 Performance Indicators 10 1 Non – Executive Functions Improvement Tasks 11 Performance Indicators 12 1 Agenda 21, Crime And Community Development Portfolio Budget Monitoring Report 13 Improvement Tasks 14 Performance Indicators 15 1 Development And Economic Regeneration Portfolio Budget Monitoring Report 16 Improvement Tasks 17 Performance Indicators 18 1 Direct Services Portfolio Budget Monitoring Report 19 Improvement Tasks 21 Performance Indicators 23 Index Appendix Page 1 E-Government, Member And Property Services Portfolio Budget Monitoring Report 24 Improvement Tasks 25 Performance Indicators 27 1 Finance Portfolio Budget Monitoring Report 28 Improvement Tasks 30 Performance Indicators 32 1 Housing Portfolio Budget Monitoring Report 33 Improvement Tasks 34 Performance Indicators 36 1 Leisure Services Portfolio Budget Monitoring Report 39 Improvement Tasks 42 Performance Indicators 44 2 Capital Budget Monitoring 45 3 Capital Programme Slippage 46 4 HRA Report 48 5 Virements Report 52 Alphabetical List Of Lead Officer Titles Code Title Name Telephone A&FM Administration And Finance Manager Sue Sisson 0115 9013783 ACSM Administration And Customer Services Manager Caroline McKenzie 0115 9013611 AHMN Area Housing Manager North Alison Bennett 0115 9013696 AHMS Area Housing Manager South Jacquie Beacroft 0115 9013675 BCM Building Control Manager Dave Ewing 0115 9013741 BM Benefits Manager Steve Yallop 0115 9013995 BSM Building Services Manager Steve Wiseman 0115 9013779 COM Communications Manager Carolyn Gilfillian 0115 9013801 CPM Community Partnerships Manager David Jayne 0115 9013805 DEaD Director Of Environment And Development Petar Kanuritch 0115 9013752 DCM Development Control Manager Geoff Stevenson 0115 9013721 E&VM Estates And Valuation Manager Andrew Stevens 0115 9013892 EPM Environmental Protection Manager Andy Callingham 0115 9013834 FCM Fleet And Cleansing Manager Richard Greenhalgh 0115 9013620 FLHM Food, Licencing, Health&Safety Manager Stephen Nickolls 0115 9013827 FSM Financial Services Manager Alison Fox 0115 9013980 HBO Housing Benefits Officer Viv Butler 0115 9013814 HBSO Housing Benefit Support Officer Paul Whitworth 0115 9013993 HCO Head Of Cabinet Office Stephen Bray 0115 9013808 HEP Head Of Engineering And Property Chris Groves 0115 9013760 HHS Head of Housing Service Lynn Clayton 0115 9013651 HLS Head of Leisure Services Keith Tansley 0115 9013707 HM Highways Manager Ralph Stockley 0115 9013614 HMDR Housing Manager (Development and Resources) Lynn Vernon 0115 9013668 HOF Head Of Finance Mark Kimberley 0115 9013990 HOLAS Head Of Legal And Administrative Services Sue Sale 0115 9013914 HOPOD Head Of Personnel And Organisational Development Janet Brothwell 0115 9013930 HPE Head Of Planning And Environment Michael Stevenson 0115 9013751 LFAO Leisure Finance And Administration Officer Amanda Lacey 0115 9013711 LFO Leisure Facilities Officer Ashley Marriott 0115 9013703 LPM Local Plans Manager Bob Wilson 0115 9013730 LRO Leisure Resources Officer Andy Bowers 0115 9013708 PA Principal Accountant (Treasury) Sue Healey 0115 9013856 PAFP Principal Accountant (Financial Planning) Roger Downing 0115 9013981 Page 3 Alphabetical List Of Lead Officer Titles Code Title Name Telephone PAO Principal Administrative Officer David Graham 0115 9013906 PE Principal Engineer 0115 9013762 PH Grounds Maintenance Manager Phil Hollland 0115 9013616 ITP MGR IT Projects Manager Mark Lane 0115 9013876 ITT MGR IT Technical Manager Gary Bennett 0115 9013871 PM Personnel Manager David Archer 0115 9013937 PMM Property Maintenance Manager Phil Collins 0115 9013655 RM Revenues Manager John Vickers 0115 9013945 RSM Resource Services Manager Charlie Radford 0115 9013850 SAO Safety Officer Barry Saunders 0115 9013940 SCO Scrutiny Officer Martin Gately 0115 9013627 SS Senior Solicitor Anita Bradley 0115 9013896 TCM Town Centre Manager Mark Armstrong 0115 9013845 Page 4 FINANCIAL MANAGEMENT REPORT - REVENUE BUDGET MONITORING PERIOD 09 DECEMBER 2004 GRAND SUMMARY ORIGINAL ORIGINAL CURRENT ESTIMATE ACTUAL PROFILED LATEST PROJECTED ANNUAL ESTIMATE ESTIMATE INCL INC. SUPPLEMENTS TO DATE BUDGET PROJECTED VARIANCE PORTFOLIO CARRY FORWARD AND VIREMENTS TO DATE OUTTURN £'000 £'000 £'000 £'000 £'000 £'000 £'000 +/(-) %+/(-) LEADER 2,190.9 2,217.0 2,202.9 1,391.6 1,426.6 2,220.5 17.6 0.80 AGENDA 21,CRIME & COMM.DEVELMNT 1,043.1 1,043.1 1,022.2 712.0 718.3 1,016.2 (6.0) (0.59) DEVELOPMENT & ECON REGENERATION 435.5 440.9 441.8 111.5 127.6 423.1 (18.7) (4.23) DIRECT SERVICES & PROPERTY SERVICES 4,259.0 4,290.9 4,260.1 3,071.6 3,242.6 4,244.3 (15.8) (0.37) E-GOVERNMENT MEMBER 18.6 93.4 76.8 (12.4) 82.4 73.2 (3.6) (4.69) FINANCE (384.2) (324.3) (195.5) (1,777.4) 2,263.7 (128.6) 66.9 (34.22) HOUSING 884.8 897.7 893.8 354.6 387.5 894.2 0.4 0.04 LEISURE SERVICES 2,808.1 2,860.1 2,812.0 665.1 926.2 2,675.2 (136.8) (4.86) TOTAL G.F. REVENUE 11,255.8 11,518.8 11,514.1 4,516.6 9,174.9 11,418.1 (96.0) (0.83) Appdx 1 Page 5 LEADER PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest (Including Projected Net Budget Variance Reasons for Variance Supplements) Outturn (New Items Only) Favourable Adverse £'000 £'000 £'000 £'000 Land Charges Income (287.7) (282.3) 5.4 Reduction in search applications. Scrutiny Officer Supplies & Services 9.4 6.4 3.0 Projects & Activities underspend due to staff vacancy. Corporate Management Employee Expenses 306.0 309.0 3.0 Effect of change in Unison representative Supplies & Services 133.5 124.2 9.3 Audit fees reduction Liensing & Hackney Carriages Income (102.3) (101.6) 0.7 Anticipate reduced income of £700 due to non renewal of Entertainments Licences. Local Plans Supplies & Services 86.8 84.6 2.2 Grant payment to Leen Valley Spadework scheme nolonger required. Income (21.1) (19.1) 2.0 Reduced income anticipated due to fewer sales of Ordinance Survey maps. Building Control - Fee earning a/c Income (470.4) (470.4) 14.0 14.0 Revised budgets indicate additional income of £14,000 from Building Control inspection fees. This will increase the surplus held on the Building Control Reserve Account. Public Offices Premises 307.1 328.1 21.0 Installation of new security grills. All Other Budget Heads 2,241.6 2,241.6 PORTFOLIO TOTAL 2,202.9 2,220.5 28.5 46.1 Net Portfolio Total =£17,600 Adverse Appdx 1 Page 6 Improvement Tasks Leader Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Delivery of actions arising from the Business HEP To be determined R The intention to complete the detailed Plan by 2 Continuity Plan (Dependent upon the end Dec04 has not been achieved due to adoption of the Plan) resource difficulties in the Engineering & Property Department. The intention is to carry forward the task into 2005/06, with an anticipated completion date on Summer 2005. RECOMMEND REVISED TARGET DATE OF SUMMER 2005. Work with County Council to ensure successful HDS end March 05 G On target 1 hand back of Highways Agency functions. Revision of the Emergency Plan to reflect expected HEP August 2005 (new G The Regulations and Guidance are on target 2 changes in duties and procedures for Local date) be issued by the Government in April 2005 Authorities with the new powers commencing October 2005 Review Corporate Emergency Plan HEP Oct 04 G Achieved 2 Produce Council’s first Corporate Plan and manage HCO Corporate Plan G Completed 1 performance against targets included in it publish by end June Develop Vision for the Borough and refine Key Aims DEaD Adoption October 04 G Completed 1 Develop and introduce new processes to set and HCO Implementation from G 0 1 measure outcomes July 04 Tasks in bold type are CPA improvement tasks. Appdx 1 Page 7 Improvement Tasks Leader Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Review Corporate Communications Strategy HCO Complete review by R Impact of workload from extra Gedling 500 1 end 2004 (Revised to (agreed by Cabinet 13 Dec 04), and March 2005 - Cabinet resignation of Communications Assistant, Nov 04) mean it wil not be possible to start work on this until March at the earliest. RECOMMEND PUTTING BACK TARGET DATE TO JULY 2005. Managed phased introduction of increased capacity HCO Full capacity by A Appointments to new posts on schedule. 1 to address community leadership role 1/4/05 Second Policy Officer post may be put back slightly to allow more for some of salary cost to be used to pay for equipment post will need. Review the Council's procedures for conformity with the HOLAS December-04 G The additional workarising from registration of 2 e-conveyancing process title have been built into the work programme for next year Review the Council's information management HOLAS December-04 G Training,awareness and monitoring issues 2 systems have been included within the work programme for next year To develop a strategy which will enable the Council HOPOD Achievement of G Corporate Equality Group established and 1 to self assess services and employment against the Level 2 of the carrying out self assessment equality standards and then develop an action plan Equality Standards to progress to level 2 by Mar-06 Establish a process by which the Council can learn HOPOD March-05 A Project Plan to be reviewed 1 and share successes and failures for future improvements Tasks in bold type are CPA improvement tasks. Appdx 1 Page 8 Improvement Tasks Leader Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Progress towards accreditation under IiP HOPOD Secure IiP G Completed 1 programme and associated activities to deliver this. accreditation in September 2004 Milestones to be included in Action Plan Tasks in bold type are CPA improvement tasks. Appdx 1 Page 9 Performance Indicators Leader Portfolio Performance Indicator Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At 31.12.04 AT 31.12.04 No of editions of "Contacts" Council COM 3 3 1 1 2 G 0 3 magazine produced No of editions of GEN employee COM 10 12 6 6 9 G Resignation of Communications 3 newsletter produced Assistant may impact on ability to produce remaining 3 editions this year The percentage of standard PAO 99.97% 100% 100% 100% 100% G 0 2 searches carried out in 10 working days Appdx 1 Page 10 Improvement Tasks Non Executive Areas TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Improve performance to meet stretch targets identified in DCM FLH As set out in PSA G 0 1 Notts PSA for services in this department: ·% Planning EPM agreement applications determined within 8 weeks·Score against Environmental Health best practice checklist Monitor revised procedures for determination of "major DCM As BVPI standard G 0 1 development" planning applications Quarterly monitoring reports Preparation for New Licensing arrangements. Policy FLHM March-05 G 0 1 Statement and adoption. Strategy - Consultation, Procedures - Committee arrangements. Communications with business and other groups Produce and implement Workforce Development Plan HOPOD September-05 G 0 2 Progress towards accreditation under IiP programme HOPOD Secure IiP accreditation G Completed 1 and associated activities to deliver this. in September 2004 Milestones to be included in Action Plan Tasks in bold type are CPA improvement tasks. Appdx 1 Page 11 Performance Indicators Non Executive Areas Performance Indicator Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At 31.12.04 AT 31.12.04 The number of working days/shifts per PM 11.56 10.5 11.59 11.2 10.45 G 0 2 employee lost due to sickness absence The percentage of permanent contracted PM New 03/04 90% 58% 58% 58% G 0 2 employees having received training in equality awareness or equality management The percentage of permanent contracted PM New 03/04 100% Data still 9% Data still G 0 2 employees having taken part in being being Performance and Development Review collected collected interviews from which an action and development plan has been produced 60% of major planning applications HOPE 48% 60% 80% 87% 82% G 0 2 determined in 13 weeks 65% of minor planning applications HOPE 42% 65% 61% 67% 71% G 0 2 determined in 8 weeks 80% of other planning applications HOPE 66% 80% 79% 84% 85% G 0 2 determined in 8 weeks Percentage of appeals allowed against the HOPE 26% 33% 33% 25% 20% G 0 3 authority's decision to refuse planning applications Appdx 1 Page 12 AGENDA 21, CRIME & COMMUNITY DEVELOPMENT PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Environmental Protection Supplies & Services 28.8 27.8 1.0 Pest Control - savings on materials, due to external treatment of rats being discontinued. Income (50.5) (55.2) 4.7 Pollution - additional income of £4,700 from 3 new Environmental Process Authorisations. Food, Health & Safety Supplies & Services 15.7 14.2 1.5 A net loss of £200 resulting from the non running of Income (29.8) (28.1) 1.7 training courses, due to lack of demand. Crime Reduction Supplies & Services 312.4 313.6 1.2 Community Protection & Dog Control - additional Income (193.5) (195.2) 1.7 income of £1,200 from litter finesoffset by increased expenditure. Additional income of £500 from Dog Kennelling. All Other Budget Heads 939.1 939.1 PORTFOLIO TOTAL 1,022.2 1,016.2 8.9 2.9 Net Portfolio Total =£6,000 Favourable. Appdx 1 Page 13 Improvement Tasks Agenda 21, Crime & Community Portfolio TASKS Lead TARGET STATUS AT COMMENTS PRIORITY Officer 30.9.04 Revise the Energy Policy and Plan Action Plan BSM Revise for 05/06 by G Achieved 2 for 2005/06 and undertake actions within the Jan 05. Energy Policy and Plan Action Plan Co-ordinate review of Crime and Disorder CPM Audit complete by G 0 1 Partnership triennial crime and disorder audit Autumn 2004 and strategy review Strategy published March 2005 Develop Community Profiles (including audit HCO Profiles in place by R Good progress has been made and Area 1 of deprivation) Dec 04 Profiles have been completed. Progress is also being made on indicators to measure progress against priorities, but will require some new measures and this will take longer than originally envisaged. Interest from PCT makes possible wider, partnership based approach and this also needs to be explored. These issues, and national developments including introduction of Local Area Agreements, delay in publication of national Performance Indicators and Community Safety Strategy timetable all suggest it will be better to delay target setting to Summer 2005, when all relevant issues can be considered. RECOMMEND AMENDING TARGET DATE TO SUMMER 2005. Tasks in bold type are CPA improvement tasks. Appdx 1 Page 14 Performance Indicators Agenda 21, Crime & Community Portfolio Performance Indicator Lead Actual Target Target Target Progress Progress Progress STATUS COMMENTS PRIORITY Officer 2003/04 2004/05 2005/06 2006/07 At 30.6.04 At 30.9.04 At 31.12.04 AT 31.12.04 Domestic burglaries per 1,000 CPM 25.2 18 17.2 Not yet set 2.4 year to 9.46 year to 13.9 year to A Trend remains positive and year-on-year 1 households. date 23.3 date 21.0 date data suggests target should be secured. 12-month 12-month 19.9 12- rolling rolling month Vehicle crimes per 1,000 population CPM 23.7 18.9 18.9 Not yet set 2.5 year to 8.54 year to rolling to G 12.8 year Trend remains positive and year-on-year 1 date 22.1 date 20.8 date data suggests target should be secured. 12-month 12-month 18.7 12- rolling rolling month rolling The number of racial incidents recorded CPM 1 8 8 8 0 0 0 0 0 3 by authority per 100,000 population The percentage of racial incidents that CPM 100% 100% 100% 100% n/a 0% 0% 0% 0 3 resulted in further action Violence against the person per 1,000 CPM 11.3 8 Not yet set Not yet set 1.6 year to 4.7 year to 7.6 year to A Trend remains positive and year-on-year 1 population date 10.8 date 9.64 date data seasonally adjusted suggests target 12-month 12-month 10.0 12- should be secured. rolling rolling month rolling Appdx 1 Page 15 DEVELOPMENT & ECONOMIC REGENERATION PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Business Units Premises 110.9 100.1 10.8 A refund of £12,000 from the EMDA relating to Income (167.1) (175.0) 7.9 overpayments made in 2003/04 & 2004/05, plus a revision of the current occupancy levels and maintenance costs, gives a net favourable variance of £18,700 to the Business Units. All Other Budget Heads 498.0 498.0 PORTFOLIO TOTAL 441.8 423.1 18.7 0.0 Net Portfolio Total =£18,700 Favourable Appdx 1 Page 16 Improvement Tasks Development & Economic Regeneration Portfolio TASKS Lead TARGET STATUS AT COMMENTS PRIORITY Officer 31.12.04 Develop Town Centres Strategy, covering town CPM Agree strategy by G Outline strategy and Action Plan development 3 and village centres throughout the Borough Spring 2004 (Revised programme agreed at Cabinet 13 Dec 04. and begin implementation to Autumn 04 - Cabinet Aug 04). Specific targets for inclusion in strategy. Transfer to New Development Plan System. LPM In accordance with A Draft scheme to be submitted to GOEM by end 3 Prepare local development scheme to show how legislation March 2005. Depends upon Local Plan Local Development framework will be produced progression over 3 year period Progress Local Plan review to completion LPM Consider Inspectors G Council Meeting 12.01.05 to agree 1 report - Spring 2004 modifications Tasks in bold type are CPA improvement tasks. Appdx 1 Page 17 Performance Indicators Development & Economic Regeneration Portfolio There are currently no national and local performance indicators suitable for quarterly monitoring in this portfolio area. Appdx 1 Page 18 DIRECT SERVICES & PROPERTY SERVICES PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Engineering & Property Employee Expenses 147.3 147.3 6.4 6.4 Redundancy payment to be met by vacancy savings Admininstration Income (248.8) (249.8) 1.0 Additional income from Supervision Fees. Car Parks Premises 59.1 60.4 1.3 Increased sewerage & environmental charges for 2004/05. Programmed Maintenance Third Party Payments 6.5 9.6 3.1 Additional storm damage costs. Public Land & Buildings. Supplies & Services 2.9 6.5 3.6 Cost of A612 relief road study. Recycling Employee Expenses 44.1 38.3 5.8 Reallocation of staffing budget within the Waste Management Division Income (99.2) (108.2) 9.0 Additional Income anticipated on glass banks Kerbside Collections Employee Expenses 14.7 26.0 11.3 Reallocation of staffing budget within the Waste Management Division Appdx 1 Page 19 DIRECT SERVICES & PROPERTY SERVICES PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Income (205.9) (205.5) 0.4 Shortfalls expected on paper £11,000 and Cardboard £3,300 offset by expected increases in Glass £6,800 and Kappa £7,100 Street Cleaning Employee Expenses 29.8 19.1 10.7 Reallocation of staffing budget within the Waste Management Division Supply & Services 23.2 12.2 11.0 Fewer abandoned vehicles to dipose of. Offset by reduced income below. 3rd Party Payments 692.8 674.8 18.0 Reduction in contractor costs partly offset by reduced income. Income (60.0) (51.0) 9.0 Effects of above. (23.0) (12.0) 11.0 Reduction in abandoned vehicle income Refuse Supply & Services 103.0 113.0 10.0 Increase in trade waste collection. More collection from trade establishments. Offset by increased income Income (332.7) (342.7) 10.0 Increased trade waste income. All Other Budget Heads 4,106.3 4,106.3 PORTFOLIO TOTAL 4,260.1 4,244.3 71.9 56.1 Net Portfolio Total £15,800 Favourable Appdx 1 Page 20 Improvement Tasks Direct Services & Property Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT Revise and adopt Flood Defence Policy HEP June 04 G Achieved 3 Produce new Car Parking Strategy HEP Target date to be G Awaiting revised implementation date from 1 revised Cabinet Work with County Council to ensure successful HDS end March 05 G On target 1 hand back of Highways Agency functions. Deliver Action Plan for Council's Asset Management E&VM Revise by end July G On target 2 Plan and update Plan for 2005/06 04, deliver by March 05 Review use of office accommodation and depot usage HDS January-05 G Progressing 3 following termination of Highways Agency Agreement Assist in the implementation of any agreed revised joint HDS Summer 2005 G 0 3 working arrangements with neighbouring Authorities (amended by Cabinet regarding waste collection 7/10/04) Implement new communications and vehicle FCM October-04 G Delayed due to communications side - likely 3 tracking/navigation system in all vehicles to be Feb 05 Implement "flying skips" FCM November-04 G Completed - good participation in areas 2 covered Implement Organic Garden Waste Scheme 2004, FCM May to November G Completed - over 1700 tonnes collected 2 collecting from approximately 14000 homes 2004 Tasks in bold type are CPA improvement tasks. Appdx 1 Page 21 Improvement Tasks Direct Services & Property Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT Prepare questionnaires to establish the way forward for ACSM October-05 G Report to Cabinet Jan 05 with results 2 Organic Garden Waste collections from 2005 Extension of Refuse Round 9 from 3 days to 5 days HDS January-00 G Started 2 over next two years. Start phased introduction of twin bin system throughout ACSM + 17500 properties by G On target 1 Borough FCM March 2005. Investigate and implement Trade Waste Recycling and ACSM 01/10/2005 (amended G 0 3 Clinical Waste Collection working in close relationship by Cabinet 7/10/04) to neighbouring authorities Inspection, repair and additional maintenance of fencing GMM January-00 G Started 3 around parks and open spaces plus gates Implementation of new contracts for Grounds GMM September-04 G 2 started Jan 05 3 Maintenance works Review and introduce new arrangements for related HDS By March 05 G Progressing 2 services after handover of Highways Agency functions to include office accommodation, vehicle servicing and reception arrangements. Tasks in bold type are CPA improvement tasks. Appdx 1 Page 22 Performance Indicators Direct Services & Property Portfolio Performance Indicator Ref Dept/ Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Section Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At 31.12.04 AT 31.12.04 The percentage of roads, BV 199 DSV ACSM 23.0% 21% NA 22% 19% G 0 1 pavements and public land with significant or heavy levels of litter and detritus Percentage of the total tonnage of BV82a DSV ACSM 13.5% 14.0% 14.8% 14.9% 17% G 0 1 household waste arising which have been recycled Percentage of the total tonnage of BV82b DSV ACSM 2.3% 3.0% 3.8% 5.2% 5% G 0 1 household waste arising which has been composted Number of kilograms of household BV84 DSV ACSM 433.4kg 435kg 111kg 214kg 304kg G 0 2 waste collected per head Maximum number of days lost DS3 0 DSV Not 5.00% 0.89% 2.24% 2.16% G 0 2 through industrial injury recorded Maximum number of days lost DS3 0 DSV Not 10.00% 5.59% 5.76% 5.97% G 0 2 through sickness recorded Appdx 1 Page 23 E-GOVERNMENT MEMBER PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Information Technology Supplies & Services 861.1 857.5 3.6 Insurance Savings All Other Budget Heads Inc items previously reported (784.3) (784.3) All Budget Heads PORTFOLIO TOTAL 76.8 73.2 3.6 0.0 Net Portfolio Total £3,600 Favourable variance Appdx 1 Page 24 Improvement Tasks E-Government & Member Services Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 CAPs - development to continue to include HPE By March 2005 G 0 3 Land Charges links and enable new monitoring requirements in respect of local plan policies. Develop and enhance web site to provide HPE By March 2005 A Progressing with preparations for DIP etc. 3 electronic service delivery and comply with Best Government target is now December 2005 Value Practice Installation of a new Leisure Management LFO July 2004 - Revised to G System in place. Internet bookings expected by 2 System. Oct 04 (Cabinet Aug 04) March 2005. To identify replacement IT systems for HOPOD, 01/07/2006- full G Leisureflex implemented, web access module to be 1 Housing Benefits, Council Tax, FMS and HOF, HLS completion. Various deployed by 31/03/05 Leisureflex, evaluating various systems and interim target for Replacement HB/CT system purchased and in selecting to ensure functionality. different services. process of implementation Implementing the transfer of existing FMS/Payroll procurement options to be considered processes etc to new systems. at Council 12/01/05 Leading and assisting with the HOPOD Internal G Committee Administration system implemented, 2 implementation of an electronic Committee implementation web access module to be deployed by 31/03/05 Administration System 31/12/04 Public Access 31/03/05 Completion of the implementation of CAPS 0 January-00 G Ongoing deployment of CAPs modules 2 and Housing management Advise on implementing end-to-end planning being sought from CAPs Tasks in bold type are CPA improvement tasks. Appdx 1 Page 25 Improvement Tasks E-Government & Member Services Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 To establish a programme to deliver the HOPOD BV157 compliant by G Working Group established and implementing 1 National E-Government priorities and meet 31/12/05 BV157 departmentally BV157 by December 2005. Establish an overarching ICT strategy which HOPOD 30/09/04 Strategy R Corporate Group established, initial proposals for 2 provides a direction for future investments agreed the development of an over arching Strategy in ICT taking account of external discussed. Anticipate draft Strategy complete by requirements and internal needs. 31st March 2005. RECOMMEND AMENDED TARGET DATE TO MARCH 2005. Establish a training and development plan HOPOD Programme delivered G 0 1 for all Members to ensure they are able to by 31/03/05 fulfill their roles Improve the way in which Scrutiny HOPOD March-05 G 0 1 Commitees work to increase effectiveness in carrying out their functions Develop a strategy in line with the National HOPOD Strategy agreed G Completed 1 Procurement Strategy to deliver 30/06/04, improvements and savings in procurement Identifying appropriate IT systems to HOPOD Introduction of pilot in G Some delays in receiving software from supplier. 2 introduce Electronic Document Records Revs/Bens 30/10/04 Training now underway and anticipated Management for the Council, piloted in (Revised to 31 Jan 05 - implementation within Revs and Bens by 31st Jan Revenues and Benefits with a view to rolling Cabinet Nov 04) 05. out corporately Corporate Roll out programme to be determined Tasks in bold type are CPA improvement tasks. Appdx 1 Page 26 Performance Indicators E-Government Portfolio Performance Indicator Ref Dept/ Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Section Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At 31.12.04 AT 31.12.04 The number of types of BV157 PIT PIT-SD 52% 68% 0% 0% 41% 0 Review of interactions 2 interactions that are MGR taken place by using the enabled for electronic ESD toolkit which delivery as a percentage of accounts for the drop in the types of interactions that completion. However, are legally permissible for plans in place to achieve electronic delivery target Appdx 1 Page 27 FINANCE PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Financial Services Supplies & Services 29.2 30.5 1.3 Bank charges increase £1,300 Insurance Premiums Supplies & Services 533.5 530.0 3.5 Reduced insurance costs. Revenue - Local Taxation Supplies & Services 87.9 89.4 2.7 Legal & professional expenses increased due to increased number of bankruptcies. 1.2 Court expenses reduced Income (146.5) (134.0) 12.5 Initial budget over-estimated income from summons costs following price increase last year. Revenue - Income Supplies & Services 24.0 26.5 2.5 Cashiers equipment increased by £2,500 Elderly & Disabled Welfare Supplies & Services 20.1 19.0 1.1 Reduced expenditure on TV licence scheme grants Rent Allowances Supplies & Services 20.0 20.0 Reduction in government subsidy Appdx 1 Page 28 FINANCE PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Rent Rebates Income 33.8 33.8 Subsidy increased by £33,800. Contribution from HRA Central Unapportioned Overhead reduced by £33,800. Employee Expenses 412.2 439.1 26.9 Increased pension costs due to early retirement Misc Policy Expenses Revenue Income (28.1) (25.1) 3.0 Income from insurance claim lower than expected Central Capital Financing Capital Financing Costs 7,793.7 7,797.5 1.7 Adjustment to Minimum Revenue Provision 18.7 Capital financing adjustment 0.8 Interest paid on deposits 1.9 Car loan interest 0.1 Mortgage interest received 5.7 Reduction in leasing savings previously reported. 12.5 Interest paid to HRA All Other Budget Heads (8,921.5) (8,921.5) PORTFOLIO TOTAL (195.5) (128.6) 58.4 125.3 Net Portfolio Total £66,900 Adverse Appdx 1 Page 29 Improvement Tasks Finance Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Progress towards achievement of targets for HOF Various as set out in PSA A Some County Council targets are behind 1 the Borough Council included in Secure maximum £1/4 although it is unlikely that this will Nottinghamshire Public Service Agreement million Performance significantly reduce the expected levels of (PSA) Reward grant renewal grants Review the Council’s Risk Management HOF Department risk profiles G 0 2 Strategy and develop risk profiling in all to be completed by 31 departments March 2005 Bring forward the closure of Accounts. FSM August-04 G 0 2 Trail Year for Whole of Government Accounts FSM June-05 G 0 2 (WGA) Introduce the Prudential Code reporting HOF From second quarter G 0 2 system. Revise and update Medium Term Financial HOF Review after accounts G 0 2 Strategy. closedown; after revised estimates and after 2004/05 budget approval. Implement BFI Action Plan BM Various G 0 1 Prepare and publish Budget And Service Plan HOF/HCO Publish by end March G 0 2 2005/06 2004 Review resource prioritisation HOF By Oct 2004 G 0 1 Tasks in bold type are CPA improvement tasks. Appdx 1 Page 30 Improvement Tasks Finance Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Carry out financial review of key financial HOF HRABPby end July 04. A HRABP and AMP reviewed, but Capital 0 strategies including Capital strategy, Asset Remainder end Dec 2004. strategy unlikely to be completed in Management Plan and Housing Revenue 2004/2005 due to staff vacancies. Task to Account Business Plan be carried forward into 2005/06, with target date to be agreed in 2005/06 Budget/Service Plan. Tasks in bold type are CPA improvement tasks. Appdx 1 Page 31 Performance Indicators Finance Portfolio Performance Indicator Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At 31.12.04 AT 31.12.04 The percentage of business rates due for the FSM 98.7% 98.7% 30.5% 60.5% 88.9% A Slightly below estimate due to large 2 financial year which were received by the rateable value not yet paid authority Average time for processing new claims BM 43.89 days 39 days N/A 40.59 days 40 days G Figures at 30.9.04 1 Average time for processing notifications of BM 8.57 days 7.9 days N/A 7.62 days 7 days G Figures for third quarter not available 1 changes of circumstances until end of January 2005 The percentage of cases for which the BM 96.4% 98.0% N/A 96.0% 96% A Slightly behind target at present. 1 calculation of the amount of benefit due was Monitoring of progress will continue. correct on the basis of the information available for the determination for a sample of cases checked post-determination The percentage of invoices for commercial FSM 96.1% 100.0% 95.0% 95.0% 96.% R National target no longer achievable. 2 goods and services which were paid by the authority within 30 days of such invoices being received by the authority. Percentage of Council Tax collected RM 98.5% 98.7% 33.0% 59.5% 88.8% G Green - On target 2 Appdx 1 Page 32 HOUSING PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Homelessness Administration Supplies & services 74.9 77.4 2.5 Increase in Bed & Breakfast Accomodation Employee Expenses 125.6 123.5 2.1 Superannuation savings due to agency workers filling vacancy All other Budget Heads 693.3 693.3 PORTFOLIO TOTAL 893.8 894.2 2.1 2.5 Net Portfolio Total £400 Adverse Appdx 1 Page 33 Improvement Tasks Housing Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT Submit revised Housing Revenue Account Business HSS March-05 G Will form part of Option Appraisal Sign-off Report 2 Plan to GO-EM and implement Produce revised Housing Strategy, submit to GO- HSS March 2005 G Draft Strategy to be reported to Cabinet in January for 2 EM and implement approval. Will be forwarded to Council for adoption in February Complete Housing Strategy and Business Plan HSS July-04 G Complete 3 Statistical Appendix within Government timescales Determine future stock option for the Housing HSS September-04 R Financial appriasal complete. 2nd Stage of Tenant 1 Service consultation complete. Report to Cabinet in January 2005. Date to be revised to July 2005 to enable further consideration of the Stock Transfer option Progress Best Value Review Action Plan for HSS March-05 G Work progressing 3 Landlord and Strategic Services. Develop the Capital Programme for the Housing HSS July-04 G Completed. Ongoing reviews in accordance with 3 Stock and manage implementation legislative changes Devise and progress BME Housing Needs Action HMDR September-04 G Completed. Final result of study received. Action plan 3 Plan. to be taken forward as part of the Councils Equalities Group. Tasks in bold type are CPA improvement tasks. Appdx 1 Page 34 Improvement Tasks Housing Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT Introduction of effective schemes aimed at HHS March-05 R Homelessness Support Officer in place since 3 Homelessness Prevention. September, developing working relationships with associated support agencies such as SureStart. Postholder has however now handed in notice and new recruitment exercise to be carried out. There have also been recruitment difficulties in respect of the managerial post. This may delay further progress. RECOMMEND REVISED TARGET DATE TO JUNE 2005. Undertake Private Sector Stock Condition HMDR March-05 R Partnership approach being developed with 3 Survey either in partnership or in consultation Nottingham City, Derby City and Mansfield District with neighbouring authorities. Councils in consultation with GOEM as a pilot. In view of the pathfinding nature of the the project the timescales will be subject to slippage. RECOMMEND REVISED TARGET DATE TO MARCH 2006. Work with relevant partners and stakeholders to HMDR Sept 2004 (Revised G HIA partner selected and partnership agreement 3 enable the establishment of County-wide Home to March 2005 - signed. Improvement Agency Services Cabinet Nov 04) Review and revise the Private Sector Housing HMDR March-05 G Work on target 3 Renewal policy and strategy Tasks in bold type are CPA improvement tasks. Appdx 1 Page 35 Performance Indicators Housing Portfolio Performance Indicator Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At AT 31.12.04 31.12.04 Percentage of responsive (but not PMM 98.1% 98.2% 98.1% 98.3% 0.984 G On target 3 emergency) repairs during 2002/03, for which the authority both made and kept an appointment The average length of stay in bed and AHMS 0 nights 0 nights 0 nights 0 nights 0 nights% G On target 3 breakfast accommodation of households which include dependent children or a pregnant woman and which are unintentionally homeless and in priority need. The average length of stay in hostel AHMS 10 weeks 9 weeks 11 Weeks 11 Weeks 12 Weeks R An overall lack of move on 3 accommodation of households which accommodation across the include dependent children or a pregnant borough is impacting on this woman and which are unintentionally indicator homeless and in priority need The proportion of unfit private sector HMDR 3.33% 4.00% 0.20% 0.97% 1.87% R Making steady progress 3 dwellings made fit or demolished as a towards target, however, direct result of action by the local authority. tighter qualifying criteria for grants applied under the revised policy together with the reduced budget is impacting on this indicator. Local Authority rent collection and arrears: HMDR 98.8% 99.80% 95.44% 98.10% 98.83% A Action being taken to try to 2 proportion of rent collected meet target. Current performance is in top quartile Appdx 1 Page 36 Performance Indicators Housing Portfolio Performance Indicator Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At AT 31.12.04 31.12.04 Local Authority rent collection and arrears: HMDR 1.51% 1.06% 1.35% 1.37% 1.48% G On target 2 Rent arrears of council tenants as a proportion of the authority rent roll. Proportion of homelessness applications AHMS 91.3% 97.50% 86.40% 100.00% 100.00% G On target 2 on which the authority makes a decision and issues written notification to the applicant within 33 working days. Average re-let times for Local Authority AHMN 41 days 38 days 44 Days 0 35 Days G On target 2 dwellings let in the financial year Average re-let times for Local Authority AHMN 32 days 26 days 27 Days 0 23 Days G On target 2 dwellings let in the financial year exc. Difficult to Lets The percentage of urgent repairs PMM 97.2% 97.5% 99.5% 0.0% 0.997 G On target 2 completed within Government time limits. The average time taken to complete non- PMM 13 days 13 days 11 Days 0 13 Days G On target 2 urgent responsive repairs The percentage of all repairs completed PMM 0.0% 95.0% 99.3% 0.0% 0.994 G On target 2 within target. Appdx 1 Page 37 Performance Indicators Housing Portfolio Performance Indicator Lead Actual Target Progress Progress Progress STATUS COMMENTS PRIORITY Officer 2003/04 2004/05 At 30.6.04 At 30.9.04 At AT 31.12.04 31.12.04 The percentage change in the average HMDR New for 5.0% 4.0% 4.0% -0.60% G Action Plan being developed 3 number of families, with dependent 2004/05 to work towards target. children or a pregnant woman, placed in Progress has been hampered temporary accommodation under the through continued difficulties homelessness legislation compared with being experienced in the average from the previous year. appointing to Homelessness and Housing Advice Managers Post. Domestic violence refuge places per 1000 HMDR 0 0 0 0 0 G 0 0 population Appdx 1 Page 38 LEISURE SERVICES PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reasons for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 DNA Income (596.7) (647.0) 50.3 Revised estimate using latest available information indicates an increase in the membership income for the year. This is subject to fluctuations in the market and the attrition rate. Aquaterra Fees 83.1 84.6 1.5 Increased Aquaterra charges owing to additional income. Arnold Leisure Centre Premises Costs 184.2 171.7 12.5 Refund for NNDR in relation to Valuation appeals and effects of Transitional Relief Carlton Forum Premises Costs 232.8 188.0 44.8 Refund for NNDR in relation to Valuation appeals and effects of Transitional Relief Employee Expenses 654.3 641.7 9.2 Salary savings. Employee Expenses 3.4 Delay in building of Youth Gym, owing to fire at the school. These are the revenue effects of the Supplies and Services 153.1 153.0 0.1 capital scheme. Income (1,107.2) (1,100.3) 6.9 Art Development Income 0.0 (17.0) 17.0 Estimated 2004/2005 grant amount from the Arts Council, in relation to the Arts Strategy. The initial amount of £10,000 will be paid shortly, and £7,000 will be payable on receipt of the work plan for the 1st year. Leisure Development Income (14.5) (19.9) 5.4 Remainder of this year's contribution to the Exercise Promotion Officer from Gedling Direct Employee Expenses 57.0 61.9 4.9 PCT, and the corresponding increase in budget for this post. Appdx 1 Page 39 LEISURE SERVICES PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reasons for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Allotments Income (10.6) (6.9) 3.7 An incorrect estimate was made for 2004/05 Rents General Recreation Grounds Income (160.2) (159.0) 1.2 Decreases in users - bowls season tickets and tennis courts Cemeteries Income (220.0) (225.0) 5.0 Indications are that income will be higher than expected. Licences Arnold Leisure Centre 2.2 5.5 3.3 Increases due in part to higher costs of licences, but also to more events requiring licencing. The licences covered Calverton Leisure Centre 1.2 1.4 0.2 are Sky, Public Performance Licence and Performing Redhill Leisure Centre 4.4 10.4 6.0 Rights Society. Richard Herrod Leisure Centre 4.6 11.1 6.5 Community Centres 1.1 1.2 0.1 Netherfield Community Centre Employee Expenses 23.7 9.5 14.2 Premises 16.6 6.3 10.3 Transport 0.3 0.1 0.2 Supplies & Services (8.6) 0.7 9.3 Final savings relating to centre closure - overall saving of £700 Third Party Payments 0.7 0.2 0.5 Income (24.7) (9.5) 15.2 Appdx 1 Page 40 LEISURE SERVICES PORTFOLIO BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reasons for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Direct Employee Expenses Leisure Services 351.1 352.2 1.1 Staffing changes & honoraria payments. Events & the Arts 11.8 10.4 1.4 Staffing changes. Recreation & Leisure Areas 27.2 22.0 5.2 Appointment on lower SCP and vacant post. Calverton Leisure Centre 282.8 288.1 5.3 Vacancy provision & service reduction not met. Redhill Leisure Centre 303.7 299.0 4.7 Savings due to vacancies & management arrangements. Arnold Leisure Centre 377.4 359.6 17.8 Savings due to vacancies & management arrangements. All Other Budget Heads 2,181.2 2,181.2 PORTFOLIO TOTAL 2,812.0 2,675.2 202.0 65.2 Net Portfolio Total £136,800 Favourable Appdx 1 Page 41 Improvement Tasks Leisure Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Implement any new arrangements arising from HLS Initial G School Governors acceptance of the agreement 1 Joint Use Leisure Centres review and consider implementation – has been confirmed and therefore signing of the future options April 2004 Future agreement took place in August 04. options – Sept 2004 Develop and implement a marketing plan for the LFO December-04 G The marketing planning framework has been 3 department. implemented following consultation with managers. The existing Service Planning documentation has been adapted to meet the new requirements and guidance documents and training are in place . The implementation and a bid will go forward as part of this years budget cycle. Carry out SureStart development at Killisick LFO May 2004 - Revised to R The project has been delayed by late approval from 1 Community Centre Jan 2005 (Cabinet Government for the scheme. There have also been Aug 04) difficulties on the preparation of the lease. It was anticipated that the project would commence in October and be completed by the revised target date. Further delay in agreeing the lease has resulted in a January 05 start and completion by May 05. RECOMMEND AMENDING TARGET COMPLETION DATE TO JUNE 2005. Tasks in bold type are CPA improvement tasks. Appdx 1 Page 42 Improvement Tasks Leisure Portfolio TASKS Lead TARGET STATUS COMMENTS PRIORITY Officer AT 31.12.04 Review management of community centres in the LFO To be confirmed G This project is ongoing. The first phase has been 3 Borough the closure of Netherfield CC and move to the new St Georges Centre. The Killisick development with SureStart follows and the remainder of the facilities will be assessed following the adoption of the Leisure Facilities Strategy. Reinstate King George V Park following the LRO Sept 2004 - Revised to A Arnold Town FC have been granted a further years 1 relocation of Arnold Town Football Club. Nov 2005 (Cabinet playing licence. Reinstatement has therefore been Aug 04) delayed. Consultation is complete and it is proposed to go ahead with part of the scheme, opening up the entrance in February 05. Provide recreational facilities on the Old LRO Sep 04 - Revised to A Extended consultation has resulted in delaying 1 Brickyard site on the Honeywood Gardens Nov 2005 (Cabinet the target date for provision. Funding will need Estate. Aug 04) to be secured through the Capital bid process. Completion of project targeted for November 05. HEAT were successful in their SEEM Grant bid and have employed consultants to prepare a Business Plan. Site plans have been finalised and specifications for Tenders are being produced. Planning permission applied for. Promote development of the former Gedling LRO To be determined G Three options for the restoration have been 1 Colliery site as a country park and seek completed and were presented to Cabinet in finance to support its future upkeep December 04. Funding is to be sought for option 2. Tasks in bold type are CPA improvement tasks. Appdx 1 Page 43 Performance Indicators Leisure Portfolio There are currently no national and local performance indicators suitable for quarterly monitoring in this portfolio area. Appdx 1 Page 44 FINANCIAL MANAGEMENT REPORT - CAPITAL BUDGET MONITORING PERIOD 9 December 2004 Original Current Actual Committed Latest Projected Capital Cap Prog To Projected Annual Variance EXPENDITURE Programme inc c/f & supp Date Outturn £+/(-) %+/(-) £000's £000's £000's £000's £000's £000's Leader 134.0 311.7 154.3 6.0 202.9 (108.8) (34.9) Development & Economic Regeneration 20.0 28.4 28.4 0.0 28.4 0.0 0.0 Agenda 21, Crime & Community Development 0.0 0.0 0.0 0.0 0.0 0.0 0.0 E-Government, Members & Property Services 300.0 455.5 36.3 2.8 216.0 (239.5) (52.6) Direct Services 966.4 1,072.3 533.7 7.2 949.7 (122.6) (11.4) Leisure Services 1,171.5 2,304.3 597.9 278.1 1,546.1 (758.2) (32.9) Finance 57.1 92.4 27.2 24.8 92.4 0.0 0.0 Housing Investment Programme 4,108.0 4,672.0 1,989.0 1,828.0 4,249.0 (423.0) (9.1) TOTAL 6,757.0 8,936.6 3,366.7 2,146.9 7,284.5 (1,652.1) (18.5) RESOURCES Major Repair Reserve 2,063.0 2,446.7 0.0 0.0 2,391.4 55.3 0.0 Basic Credit Approvals 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Prudential Borrowing 1,000.0 1,000.0 0.0 0.0 0.0 1,000.0 0.0 Specific Capital Grant - Disabled Facilities Grant 185.0 185.0 0.0 0.0 185.0 0.0 0.0 Section 106 Contributions 52.0 60.0 8.0 0.0 60.0 0.0 0.0 NCC Joint Use Maintenance contribution 10.0 10.0 0.0 0.0 10.0 0.0 0.0 Education Dept Contribution 50.0 50.0 0.0 0.0 50.0 0.0 0.0 UK Coal Contribution 32.0 32.0 0.0 0.0 32.0 0.0 0.0 IEG Grant 200.0 350.0 350.0 0.0 350.0 0.0 0.0 Parish Council Grant 0.0 7.6 0.0 0.0 7.6 0.0 0.0 Revenue Contribution from General Fund 0.0 56.9 0.0 0.0 56.9 0.0 0.0 Revenue Contribution from Reserves/Funds 0.0 45.0 0.0 0.0 45.0 0.0 0.0 Planning Gain Contribution 0.0 43.5 0.0 0.0 43.5 0.0 0.0 Heritage Lottery Grant 0.0 332.6 164.9 0.0 332.6 0.0 0.0 Capital Receipts 2,765.0 3,913.3 1,490.1 0.0 4,948.3 (1,035.0) 0.0 Revenue Contribution from Housing Revenue A/C 400.0 400.0 0.0 0.0 455.3 (55.3) 0.0 Capital Expenditure Reserve 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Land - Mapperley Golf Course 0.0 4.0 4.0 0.0 4.0 0.0 0.0 Funding to be carried forward into 2005-2006 in respect of likely slippage on Capital Programmes. (1,692.5) (MRA IEG Grants & Capital Receipts) TOTAL 6,757.0 8,936.6 2,017.0 0.0 7,279.1 (35.0) (0.4) UNDER/(OVER RESOURCED) 0.0 0.0 1,349.7 2,146.9 5.4 NOTES :- 1. All budgets are grossed up with any contribution from outside bodies shown as income in the Resources section. 2. All actual figures for Expenditure and Income are taken from FMS on 1st January 2004. APPDX 2 Page 45 CAPITAL SCHEMES LIKELY TO BE CARRIED FORWARD INTO 2005-2006 SCHEME DETAILS BUDGET REASON FOR SLIPPAGE Leader £ Telephone Switchboard 107,000 Postponed due to CRM system implementation. 107,000 Leisure Gedling School - new facility 41,000 Match school bid to New Opportunity Funds - not likely to start before August 2005 Young People Shelters 36,000 Under consultation. Cavendish Rd new play area 94,200 Due to commence in late March 2005 Killisick Rec Teenage 54,600 Contract being finalised. Scheme to commence March. Potential 50% slippage. Standhill Rec Youth facilities 113,200 Tender process not yet complete. Relocation of Play Area Rutland Road 55,000 Start date unknown due to land negotiations. Newstead Village - extend playground 35,000 Awaiting Parish Decision. Due to start April. Repair monuments - cemeteries 15,000 Works to commence April 05. CF Install youth gym 60,000 Work now commenced, to conclude early in new financial year. CF Additional changing rooms 140,000 Delay due to school re-building work. Cavendish Rd teenage 60,000 Commencing end March and due to finish in April Leisure Computer System 45,000 Ongoing - Phase 1 went live in Nov 04. Further phases ongoing in 2005-2006 Arnold LC refurb pool tiles 48,500 Scheme deferred pending further report on the extent of the work required Arnold LC pool skirt tiles 5,500 See above 803,000 E Govt 6 IEG Expansion Of Corporate Document Management 0,000 Delays in corporate rollout of system IEG Citizen Access Facilities 42,000 Final consultation ongoing with suppliers. IEG Citizen Access Infrastructure & Security 12,000 Final consultation ongoing with suppliers. IEG Remote Access For Members 60,000 Postponed, awaiting ICT strategy. IEG Remote Access For Officers 65,500 Postponed, awaiting ICT strategy. 239,500 APPDX 3 CAPITAL PROG SLIPPAGE Page 46 CAPITAL SCHEMES LIKELY TO BE CARRIED FORWARD INTO 2005-2006 SCHEME DETAILS BUDGET REASON FOR SLIPPAGE Direct Services Car Park Charging 120,000 Scheme deferred until 2005 - 2006 120,000 Housing Thaws 15,000 Delay in the tendering process. Bathrooms 25,000 Delay in the tendering process. External Walls 38,000 Delay in the tendering process. Doors & Windows 200,000 Contract difficulties. Lifts 130,000 Extensive manufacturer lead times. Community Security 15,000 Delay in the tendering process. 423,000 Grand Total 1,692,500 APPDX 3 CAPITAL PROG SLIPPAGE Page 47 FINANCIAL MANAGEMENT REPORT - REVENUE BUDGET MONITORING PERIOD 09 DECEMBER 2004 GRAND SUMMARY ORIGINAL ORIGINAL CURRENT ESTIMATE ACTUAL PROFILED LATEST PROJECTED ANNUAL ESTIMATE ESTIMATE INCL INC. SUPPLEMENTS TO DATE BUDGET PROJECTED VARIANCE CARRY FORWARD AND VIREMENTS TO DATE OUTTURN £'000 £'000 £'000 £'000 £'000 £'000 £'000 +/(-) %+/(-) HOUSING REVENUE A/C 15.7 82.2 (10.6) 3,199.7 3,391.9 (27.3) (16.7) 157.55 Note £ £ HRA Balance b/fwd 2003/2004 (542,000) Original Estimate (including Carry Forwards) 82,200 Latest Projected Outturn as above (27,300) Latest Projected Outturn as above (27,300) Balance c/fwd to 2005/2006 (569,300) Projected Underspend (109,500) APPDX 4 HRA Summary Page 48 HOUSING REVENUE ACCOUNT BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Supporting People Employee Expenses 379.3 361.0 18.3 Staff vacancies (To offset £14,000 additional staffing costs within Special Services) Supplies & Services 67.6 73.5 5.9 Central Alarms price increases and additional maintenance Income (426.8) (439.8) 13.0 Increase in Supporting People charges Non Dwelling Rent & Charges Income (238.3) (248.2) 9.9 Additional rent from shops and increased court costs Housing General Management Employee Expenses 438.7 443.6 4.9 Net effect of relocation fees and superannuation savings. Supplies & Services 171.6 143.4 24.4 Reduction in consultancy fees, work to be undertaken in 2005-06 3.8 Combined reduction in legal fees and Capital Expenditure Charges to Revenue publication expenses Supplies & Services 400.0 455.3 55.3 Additional contribution required to finance programme Housing Management & Support Services Employee Expenses 155.9 161.4 5.5 Training for new staff. APPDX 4 HRA Page 49 HOUSING REVENUE ACCOUNT BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Housing Special Services Employment of temporary workers and Employee Expenses 309.3 323.3 14.0 additional overtime Fire Precautions - replacement works last Premises Related Expenses 230.7 227.2 3.5 year resulting in saving Third Party Payments 76.3 79.3 3.0 Grounds Maintenance Homeless Accommodation Cleaning post to be filled by an external Employee Expenses 10.3 9.2 1.1 agency Combined effect of increased repair costs Premises Related Expenses 7.2 14.8 7.6 and cleaning materials Charges for Services & Facilities Leasehold service charge; additional Income (521.3) (526.2) 4.9 income £1200 Piper Lifelines; additional income £8800 Heating; additional income £1100 Meals; reduction in income of (£6200) Other HRA Expenditure 10.0 18.7 8.7 Increase in Bad Debts Provision. Interest on balances higher than HRA Other Income (1,994.4) (2,003.3) 12.5 3.6 expected, Mortgage Interest reduced. APPDX 4 HRA Page 50 HOUSING REVENUE ACCOUNT BUDGETARY CONTROL REPORT - DECEMBER 2004 REVENUE ITEMS TO BE REPORTED Budget Head Estimate Latest Net Budget Variance Reason for Variance (Including Projected (New Items Only) Supplements) Outturn Favourable Adverse £'000 £'000 £'000 £'000 Following the transfer of Housing Contribution to General Fund Benefits 63.0 29.2 33.8 Benefits to the General Fund, estimated shortfall to the General Fund is now £29,200. All other Budget Heads 850.3 850.3 PORTFOLIO TOTAL (10.6) (27.3) 125.2 108.5 Net Portfolio Total =16,700 Favourable APPDX 4 HRA Page 51 CABINET List Of Virements Approved By Portfolio Holders For The Quarter Ended December 2004 REVENUE £ Agenda 21,Crime & Community Development. Crime Prevention - Additional free coaching sessions at Carlton Forum. 3,000 Leader Director Development & Environment - Senior Management Restructure (1,600) Development & Environment Admin - Senior Management Restructure 1,600 Direct Services Engineering Consultancy - salary savings vired to Leisure to fund external consultancy work. (2,600) Waste Management, Kerbside Collection - Payment to Beck Meadow for paper sort, (24,400) Cost saved offset against vehicle hire. 24,400 Engineering & Property Admin - salary savings (2,500) Engineering & Property Admin - scanning of documents. 2,500 Leisure General Recreation Grounds - Engineering consultancy fees re Burton Road. 2,600 Various areas - savings on Crime Prevention. (700) Leisure Admin - miscellaneous expenditure items. 700 Carlton Forum - additional income from DNA fitness membership to Crime Prevention. (3,000) Arnold Leisure Centres - refund of NNDR. (27,000) All leisure centres & community centres - Planned maintenance schemes. 27,000 APPDX 5 Page 52 CABINET List Of Virements Approved By Portfolio Holders For The Quarter Ended December 2004 REVENUE £ Finance Debtors Section - savings on external financial services. (3,300) Cashiers - provision of air conditioning unit. 3,300 Council Tax - salary savings. (2,300) One Stop Shop Improvements 2,300 General Fund Total 0 CAPITAL £ Direct Services Vehicle Acquisitions - Boxed van with tail lift. (38,500) Vehicle Acquisitions - Kerbside top loader. 38,500 Killisick Rec.resurface Car Park scheme. (6,200) Standhill Road tarmac of footpaths scheme. (3,400) Leisure King George V Recreation Ground entrance improvements scheme. 9,600 General Fund Total 0 APPDX 5 Page 53
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