Docstoc

In the many years that we have been in business we’ve encountered countless happy brides and grooms Not all of them were calm This is the most important and special day of your life and wit

Document Sample
In the many years that we have been in business we’ve encountered countless happy brides and grooms Not all of them were calm This is the most important and special day of your life and wit Powered By Docstoc
					       In the many years that we have been in business we’ve encountered
countless happy brides and grooms. Not all of them were calm. This is the
most important and special day of your life and with careful planning and
organization you can increase your enjoyment of not only your “big day” but
all the days leading up to it.

      Our hope is that this information will help all brides and grooms better
plan their wedding and make it one of the most perfect memories of their life.
Invitations set the tone. Your wedding invitation will set the tone for your
event. Whatever you decide to do for you celebration, your invitation should
reflect both the event and your personality! We are here, eager to help you find
the perfect ensemble that will do just that.
2
      Congratulations! As a bride-to-be, there’s a lot of excitement ahead
for you and your fiancé. You have probably been dreaming and fantasizing
about this day for a long time. You have probably visualized everything in
your mind many times over. But now the time has come and you are
presented with the undaunting task of planning everything from the
wedding through the reception. This is an exciting time but also can be
overwhelming. “Where do I begin” is foremost on your mind. This
Wedding Organizer has been created to simplify the sometimes
overwhelming task of making all the decisions and arrangements for your
big day. Using this manual throughout the planning of your wedding will
help ensure an enjoyable, worry-free time – from announcing your
engagement to writing the last thank-you note.

       The ideas presented in this manual will help you and your fiancé
create a wedding that caters to your dreams and wishes. Beyond basic
courtesies, you have unlimited choices from a small garden wedding to a
large traditional ceremony – or any combination of these. Will your
wedding have all the pageantry of a royal wedding or the intimacy of a
private ceremony? You have lots of choices, and will no doubt receive lots
of advice – especially from close family members. You’ll want to consider
their suggestions, but remember it’s you and your fiancé who are getting
married. The ceremony should reflect your personalities and wishes.

      Sections in this manual are categorized and organized so you can
access only those areas that apply to your wedding. We have broken down
the planning steps into the preferable weeks to execute each stage. If you
follow these, your planning should be relatively stress free!

      Although this manual is written for the bride, it is not to discourage
involvement from your fiancé or anyone else. Except where necessary,
there are no distinctions made between the bride’s and groom’s duties. We
hope the two of you will enjoy working out the details together. Best
Wishes in the months and years ahead! But now it’s time to start planning.
       If you are a “do it yourselfer” and on a tight budget, you can follow
this guide and probably make out okay by yourself and the help of family
and friends to pull this off without the expense of a wedding coordinator.
We have given you all the tools you should need to do this. However, if
money will allow, and you are the type to get uptight and stressed or even
overwhelmed by getting too many people involved, you might want to
consider hiring a professional to take the burden off your shoulders so you
can enjoy making sure that everything gets covered. Time is also a major
issue these days. Everyone is so busy. Also, you might just be overwhelmed
with the idea of coordinating such an extravagant event. If you have
difficulty with organization and/or maintaining focus, maybe hiring a
professional would help you enjoy the process a lot more.




       The function of a wedding coordinator is to give you and your family
members peace of mind and help you handle all the details of your wedding
and reception. Some charge a percentage of the spending budget, some
charge by the hour, while others are paid a flat rate. They tend to be
expensive, but if you can fit it into your budget, they can prove to be
invaluable. They also could save you some money in the long run, in the
fact that they would know where to go to get good value among the local
vendors available, and maybe even know how and where to get you
discounts. Stretching the dollar, while staying within a budget, a
consultant will alleviate financial anxieties. An established consultant will
have a wide selection of vendors and valuable connections. She/he will
assist the bride by knowing who to book and when, providing price
comparisons, overseeing vendor contracts, avoiding overtime charges,
saving on services when guests don’t show, all which will collectively result
in considerable savings to the couple. A good planner has developed
relationships with many vendors, and because of the harmony that has
developed, vendors may provide certain perks without charge. The couple
benefits by getting the feeling of a more elaborate wedding.
        If you decide to go this route, be sure to get references first,
preferable choose one based on a referral of a satisfied friend. Make sure
that they never schedule themselves for more than one event a day and that
they plan to stay through the entire reception, just in case they are needed.
It’s also important to make sure that they do not receive commissions from
the vendors so that they are directing you to the best one for your needs and
purposes and not for a commission, which might be a choice that is not in
your best interest. When looking for a consultant, you can research them
by checking with local business organizations or associations. You may be
able to get a referral from a local bridal consultant association.
        A good wedding planner will know the needs of the bride from
planning stages all the way through to the last dance. They will interview
the bride and groom ahead of time to acquire the vision of the couple’s taste
for their wedding. They will set up interviews with vendors and attend
them with the couple to help them in their decisions. They will help to
scrutinize contract offers and help the bride to make informed decisions.
The good coordinator will stay in touch with the bride and vendors all the
way to the completion and delivery of their services and will do whatever is
necessary to make sure that everything runs smoothly.
        The extra pair of hands on the wedding day is priceless. A schedule
will be orchestrated and distributed to ensure a smooth-running event.
Details such as music, and assistance with seating arrangements are just a
few of the duties a consultant will assume. A bride can rest assured
knowing the wedding day will be handled with care, while she relaxes and
enjoys her special day. To sum it up, a wedding consultant’s greatest value
is the time she’ll save you, her knowledge of local services and the special
touches she can add.
        Even if you do decide to hire a professional to help you plan out your
special event, this manual will still prove to be priceless even if it is only to
give you the confidence that everything indeed is covered. Perhaps after
looking over all that needs to be done on the pages that follow, you may
decide that you want some additional help that a wedding coordinator can
give you.
        No matter what you decide, please read through these pages. You
will find the information contained in them to be invaluable. The more you
know, the more confident you will feel about the whole process.
Announce engagement. Use formal printed announcements and/or the newspaper.

Select a wedding date and time.

Choose size and style of wedding formal, informal, special theme.

Set a preliminary budget.

Schedule a meeting with both sets of parents to openly discuss wedding expectations,
costs, and responsibilities.

Hire wedding consultant if you plan to use one.

Buy a wedding planner or a notebook to remain organized and record decisions.

Invite attendants to be in your wedding.

Reserve the ceremony location.

Choose the officiant for the ceremony.

Reserve the reception site. Find out what services are included or available.

Interview caterers, florists, photographers, videographers, musicians, etc. Be sure to
taste food options; see the work of florists, photographers and videographers. Listen to
or watch tapes of musicians. Ask for references and discuss deposit requirements and
the cancellation policy. Hire as soon as possible.

Create a preliminary guest list, including addresses. Ask all parents to do the same.
Include the relationship (friend, uncle), this helps if the list needs to be shortened.

Begin planning the wedding ceremony and reception.

Write out directions and or a map to be included on a separate card with invitation.

Shop for a wedding gown and accessories. If at all possible, order your dress at least 6-8
months in advance.

Choose and order attire and accessories for bridesmaids. Keep in mind the time of year
and style of wedding.

Start planning the honeymoon. If you are leaving the country, make sure your passport
is up to date and verify any visa requirements.

Register for wedding gifts. Develop a system for recording gifts as they arrive and for
recording when you wrote the thank-you note. Try using our “Guest List Tool” provided
Free with this report.
Finalize your guest list. Write each guest’s name and address on an index card and use
these to track responses. Or better yet, use our Free “Guest List Tool,” spreadsheet
provided as a separate download with this report.

Order wedding and reception invitations, response cards, place cards, announcements,
thank you notes, informals, at home cards, hold the date cards and accessories. Always
order extra invitations and envelopes to allow for addressing mistakes and surprise
guests. It is less expensive to order extras from the start.

Optional but a good idea - Send out “Save the Date” Cards so your guests can reserve
your special day on their calendar. This is especially important if you know you are
going to be having a number of guests who will have to travel a great distance to your
wedding and have to make travel arrangements.

Address invitations and announcements as soon as possible.

Arrange to have someone mail the wedding announcements the day of the wedding.

Start making final decisions and arrangements for the ceremony and reception,
including food, music, flowers and any rental equipment.

Sign contracts and place deposits with caterer, photographer, videographer, florist,
musicians and other service providers if you have not already done so.

Plan rehearsal dinner: time, menu and guest list.

Arrange for wedding day transportation for important guests and wedding party.

Reserve a block of hotel rooms for out-of-town members of the wedding party and
guests. It is nice to provide a list of local restaurants and attractions.

Order wedding rings and make arrangements for engraving.

Have both mothers select their wedding attire.

Confirm the delivery date for wedding gown and bridesmaids dresses. Schedule fittings.

Choose and order formal wear for the groom and groomsmen. Remind men to submit
their measurements to your formal wear provider.

Finalize honeymoon plans. Shop for trousseau and special attire for parties, showers
and honeymoon.
Finish addressing invitations and announcements.

Finalize the ceremony details with officiant.

Finalize details with caterer, florist, musicians, photographer, etc.

Order wedding cake.

Finalize plans for bridal luncheon or any other wedding events.

Check requirements for medical tests and marriage license.

Schedule appointment to have a picture taken for newspaper announcement.

Ask someone to be responsible for the guest book.

Choose small gifts of appreciation for the wedding party.

Collect the forms necessary to change your name (if you are changing your name) on
your Social Security card, drivers’s license, insurance, etc.

Continue to write thank you notes.
Mail the invitations (six weeks is customary, eight is becoming increasingly common).
It is not uncommon for guests to mail their response card without writing their name.
To identify guests if this happens, assign each guest a number. Write this number very
small on the back of their response card before you put it in with the invitation. An
incomplete response card can not be matched to a guest.

Use the index cards or spreadsheet with each guests name and address to track
responses.

Order wedding programs and reception accessories such as napkins, cake boxes,
wedding favors etc.

Make final menu decisions.

Set rehearsal time and verify with all participants.

Have first wedding dress fitting.

Schedule to have formal bridal portrait taken two to four weeks before wedding. Make
sure wedding dress and shoes will be ready.

Make sure members of the wedding party have their fitting.

Make an appointment with your hairdresser to practice your wedding day hair style.
Bring headpiece. Have a makeup consultation at the same time. Schedule hair and
makeup appointments for yourself and bridal party on the wedding day. Schedule a
manicure for the day before your wedding.

Give photographer a list of all pictures you would like taken, including pictures you may
want of the tent, flowers, cake, etc.

Give videographer list of all shots you would like included in the video.

Purchase gift for fiance, if gifts are being exchanged.

Choose thank you gifts for parents and any others who helped with wedding.

Submit wedding announcement and photograph to newspaper. Specify date for
publishing.

Continue to write thank you notes.
Have your final wedding dress fitting.

Verify that all members of the wedding party have had their final fitting.

Get blood test and obtain your marriage license.

Make sure you have all accessories, toasting goblets, cake knife, ring pillow, guest book,
etc.

Create a detailed wedding schedule for all attendants. List all events participants are
expected to attend. Include date, time, location and any responsibilities. Give
attendants the schedule two weeks before the wedding.

Give musicians final music list for the ceremony and reception. Specify any music you
do not want played. Have the music start 30 minutes before the ceremony.

Prepare your wedding toasts.

Pick up and try on your wedding bands.

Confirm honeymoon reservations.




Confirm final details with all wedding professionals you have hired. Confirm wedding
night hotel reservations.

Give caterer your guest count.

Finalize seating chart for reception.

Submit names for place cards to calligrapher or write out yourself.

Give a wedding day schedule to all attendants.

Finish addressing announcements.

Pick up wedding dress.

Have your bridal portrait taken.

Break in your wedding shoes.

Fill out a change-of-address form at the post office.
Verify final details with all service providers. Inform them of any changes.

Finalize the guest count, making necessary changes to seating chart.

Confirm transportation for the wedding party.

Confirm that the photographer understands the list of pictures you have requested.

Confirm that the videographer understands your specific requests.

Verify that all wedding attire has been picked up and fits.

Confirm that all attendants know when to arrive at the rehearsal, rehearsal dinner, and
the wedding ceremony. Confirm that all attendants have a copy of the wedding schedule
you created.

Pack for your honeymoon.

Stop mail and newspapers during honeymoon.

Pay bills that will be due while you are away.

Continue to write thank you notes, if possible.

Pick up your marriage license.




Visit your Beauty Salon for manicure and pedicure maybe even get a massage.

Try to relax and get plenty of rest. Take a nap if you can.

Attend and enjoy the rehearsal and dinner.

Whatever you do, don’t drink too much!




                                         11
                         www.BeautifulWeddingInvitations.com
Visit your Beauty Salon for Hair Styling & Make-Up. (bring veil & headpiece).

Make sure the Wedding Gown is pressed and steamed.

Bring a change of clothes if you are leaving for your honeymoon.

Be sure that both of you eat something nutritious. You will need the energy.

Don’t forget the rings and license.

Send out announcements.

Get dressed 1-1 ½ hours before ceremony.

Try to relax and enjoy the day - unwind yourself... and savor the unfolding of your
special day. Let someone else take care of any last minute unavoidable details. If
anything goes differently than planned, chances are, you are the only ones who will
notice.

Hug your family.

Thank all who helped.

Include your new in-laws into your happiness and in the limelight.

Laugh, enjoy your day to the fullest. This should be the happiest day of your life!




Enjoy your honeymoon!

Contact a Flower Preservation Vendor to preserve your Bouquet.

Contact a Gown Preservation Vendor to hand clean, press and preserve your bridal
gown.

Finish writing your thank you notes.

Take care of any legal concerns you didn’t get to before the wedding such as name and
address changes.
 WHAT YOU NEED                   WHEN YOU NEED IT                               WHY IT’S PROPER
     Engagement              Because of school, military service or       Either formal or informal copy is proper
    Announcements            other plans, your wedding date may be        to let people know your exciting news.
                             far in the future. If you want people to
                             know you are engaged, plan an
                             announcement using the Wedding
                             Invitation format.

  Hold the Date Cards        Mail them three to four months in            It is a good idea to give family and
                             advance of the wedding.                      friends as much notice as possible of the
                                                                          coming event. This is especially true if
                                                                          you have many out of town guests.


Wedding Invitations with Used for anyone you want to attend the           An occasion this important rates more
      Envelopes          ceremony (even if they are ill or too far        than a casual invitation. Elegance is
                         away to actually come.) Always list who          enhanced by coordinating with lined
                         is married, on what day, of what year            inner envelopes.
                         (spelled out in full), at what time, and
                         the location.

    Reception Cards          Traditionally a Reception Card is only       This invitation says, “You are special”
                             used when a select number of the guests      Mailed along with the invitation this
                             invited to the ceremony are invited to       card announced the time and location of
                             the reception. Nowadays, a Reception         reception.
                             Card is included with the invitation,
                             even when everyone invited to the
                             ceremony is invited to the reception.

  Response Cards with        A must in today’s busy times, or you         The Response Card has become an
    Printed Return           simply won’t know who is planning on         accepted part of wedding etiquette.
      Envelopes              attending. Plus, you will end up chasing     Including one with the invitation is a
                             down guests who do not send a                thoughtful way to ease the guest’s
                             handwritten reply.                           responsibility to reply to formal
                                                                          invitations. As a courtesy to guests,
                                                                          enclose a stamped, self-addressed
                                                                          envelope with Response Card.

       Wedding               If your circle of friends and relatives is   Wedding Announcements include the
    Announcements            larger than the list you intend to invite    wedding date, but never the time or
                             to the ceremony, or if you have a private    location of ceremony. Mail the day of
                             wedding, you will want to send an            the wedding.
                             announcement of your wedding.
WHAT YOU NEED               WHEN YOU NEED IT                              WHY IT’S PROPER
   At Home Cards        If you are moving to a new home and         Informs family and friends of your new
                        want to inform family and friends of        address and lets them know whether
                        your new information.                       you are keeping your maiden name.
                                                                    Usually mailed with the announcement
                                                                    or mailed separately after the wedding.


  Thank-You Notes       A perfectly proper time-saver for those     It’s a thoughtful way to let gift givers
                        very busy days leading up to the            know their gift was received. Always
                        wedding and immediately following the       write a personal thank-you note later.
                        wedding.                                    Send within two months of wedding.


     Informals          With or without the name of the groom,      People who took the time to pick out a
                        this personalized stationary is needed to   wedding gift deserve a personalized
                        hand write thank-you notes to those         thank-you note. Also excellent for many
                        who gave a wedding gift.                    other occasions where only brief
                                                                    correspondence is needed.


 Wedding Programs       A great way for guests to follow the        Provides guests with a nice memento of
                        ceremony and learn who is in your           your special day.
                        wedding party. Enables you to share a
                        special message or poem with your
                        guests.

Place Cards and Table   Makes sit-down meals less chaotic if        Place Cards list the guest’s name and
        Cards           people have assigned seats, or at least     table and are often displayed in
                        assigned tables.                            envelopes on a table outside the
                                                                    reception room. Table Cards list a table
                                                                    number inside the folder and the guest’s
                                                                    name appears on the outside of the
                                                                    folder.


  Ceremony Cards        Used when everyone is invited to the        This invitation says, “You are special.”
                        wedding reception but only a limited        Mailed along with the invitation, this
                        number invited to the ceremony.             card announces the time and location of
                                                                    the reception.
Your wedding invitation will set the tone for your event. Whatever you decide
to do for your special day (formal, semi formal, informal, theme based), your
invitation should reflect or represent both the event and your personality.

Order all of your invitations at the same time, leaving ample time to have
them printed and addressed. You will need to have all the following details
firmed up before you can order your invitations:
      ?  Date
      ?  Time
         Place (be
      ? sure you have the address)
         Parents’
      ? names
         Groom’s
      ? middle name
         Number
      ? of people attending reception vs. wedding
      ?  Remember that the total number of guests does not necessarily
         mean you need that many invitations. Figure out how many of those
         people are couples who will only need one invitation. However, you
         will need the total count when talking with the caterer and choosing
         a reception site.

Types of Invitations
The most formal invitation is on ecru (cream) or white stock engraved with
black or dark-gray ink. It is folded in half, with the text of the invitation on the
front outside panel. A less formal invitation is on an unfolded ecru or white
card. Either of these papers may be plain or paneled. Nowadays, there are
many different choices, as you will see on our site:
http://www.beautifulweddinginvitations.com

Lettering Style
There are dozens and dozens of typefaces to choose from. Pick one that
expresses the spirit of your occasion and matches the tone of the stationery
you decide upon. All pieces in your wedding ensemble should use the same
paper and ink color.
       The content of a formal wedding invitation is fairly straightforward,
albeit slightly more complicated these days due to changes in social
attitudes and family structures. Below are a number of examples you could
use based on who is doing the inviting, or hosting. More traditionally, the
parents of the bride do the inviting, but often the groom’s parents’ names
are included. These days when many are getting married later in life, after
establishing careers or for other reasons, such as the situation of a second
marriage, the bride and groom do the inviting themselves. Feel free to use
any of the following examples or any combination of examples. Many more
are listen on the website. There is a link on the order page where the
invitation is to be composed.


I. Who is Hosting the Wedding?
Formal invitations begin with the person or people involved with the
hosting, using formal names and titles.


– Bride’s Parents
         Mr. and Mrs. John Mark Doe             Mr. and Mrs. John Mark Doe
     request the honour of your presence     invite you to share in the ceremony
       at the marriage of their daughter            uniting their daughter
                  Jane Marie                              Jane Marie
                      to                                     and
          Mr. James William Smith...             Mr. James William Smith...

– Both Sets of Parents
      Mr. and Mrs. Jonathan Jack Jones
                     and
        Mr. and Mrs. John Mark Doe
        invite you to share in the joy
    of the marriage uniting their children
                 Jane Marie
                     and
               James Michael...
– Both sets of Parents and Bride and Groom
        Together with their parents                        Together with our parents
              Jane Marie Smith                                 Jane Marie Smith
                     and                                     and John Mark Dow
               John Mark Doe                              invite you to share with us
    request the honour of your presence                    the joy of our marriage...
             at their marriage...



– Bride and Groom
              Jane Marie Smith                                  Jane Marie Smith
                     and                                               and
               John Mark Doe                                     John Mark Doe
    request the honour of your presence                   invite you to share in the joy
             at their marriage...                  of the beginning of their new life together
                                                     when they exchange marriage vows...

       We invite you to be with us                        The honour of your presence
    as we begin our new life together...                 is requested at the marriage of
                  Date                                          Jane Marie Smith
                  Time                                                  to
                 Location                                       John Mark Doe...
            Jane Marie Smith
                   and
             John Mark Doe

 You can browse through many more examples of wording
             during your ordering process.


                         *** Wording Exceptions***

– If mother of the bride is divorced
                                   Mrs. Joyce Brown Smith
                             requests the honour of your presence
                               at the marriage of her daughter...

– If she has remarried
                            Mr. and Mrs. Johnathan Robert Harris
                             request the honour of your presence
                              at the marriage of her daughter...
– If she has remarried

          Mrs. Elizabeth Ruth Brown
                      and
           Mr. Jonathan Jack Smith
      request the honour of your presence
               at the marriage of
           Jackie Elizabeth Smith...


– If sending announcements
           Mr. and Mrs. John Doe
        have the honour of announcing
        the marriage of their daughter
                  Jane Marie
                      to
             Robert James Smith
                     Date
                  City, State
       (Do not include time or location)


2. Honour vs. Honor
“requests the honour of your presence”
(use honour when the wedding is taking place in a house of worship; honor
when the location is a hotel, club, etc.)

Casual: “requests the pleasure of your company”


3. Bride’s Last Name
If the bride’s name is the same as the parents, only her first and middle name
are used, ex. “Jane Marie”
If the bride’s last name is different from the host’s, it should also be included
on this line, ex. “Jane Marie Jones”


4. The connecting, “to” and “and” always goes on its own line
in a formal invitation.
5. The Groom’s Full Name
If the bride is using a professional title, such as “Doctor Marie Ann Jones.”
you should then also include the groom’s personal title, “Mr.,” “Dr.,” or
whatever the case may be.


6. The Day and Month
In a formal invitation, spell out completely the date, time and location of
your wedding. Thus, the date would be:

                       Saturday, the twentieth of June

                          Two thousand and seven

                       at two o’clock in the afternoon

                       The Woodbridge Country Club

                       Woodbridge, New Hampshire
                      (never include the zip code here)


7. Reception Line
If you are planning to have your reception at the same location as the
wedding, the line “and afterward at the reception” or “reception
immediately following ceremony” should follow the city and state.

                         The Reception Card
If you are holding your reception at a different location than that of your
wedding, you will want to include a reception card with your invitation.
This is helpful in a couple of ways: First, it will not crowd the text on
your invitation. Secondly, if you are inviting only some guests to the
reception. it is convenient to simply add a reception card to the wedding
invitations of those guests. (Be sure to remember this when ordering
your invitations so you will order the correct amount)

The card should include the name and address of the establishment with
“Reception immediately following the ceremony” at the top of the
(reception) card.
Place items in inner envelope in relation to importance and size:

If your invitations are single fold and the wording is on the outside only,
insertions are placed on top. If your invitations are multi-fold and/or
multi-fold and/or the wording is inside the fold, then insertions are placed
inside the first fold.

The insertions go in the following order (from bottom to top):
      ?  Invitation
      ?  Tissue Paper
         Reception
      ? Card
      ?  Map
         Response
      ? Envelopes
         Response
      ? card (tucked under the flap, but not inside, of the
        response envelope)

This is all placed inside the inner envelope (the smaller envelope with the
folded edge down and the front of the invitation facing the back of the
envelope. The inner envelope is then placed in the outer envelope with the
front of the inner envelope facing the back of the outer envelope so that
when it is opened the names on the inner envelope will be facing up.




General rules – Do not abbreviate anything except titles, e.x.: Dr., Mr.,
Mrs., etc.
         Spell out
      ? all Avenues, Roads, Streets, Boulevards, etc.
         Use the
      ?complete name of guest: ex. Richard, not Rich
      ?  Write our numbers one to twenty; higher numbers write
      fdfnumerically
      ?  Junior, Senior: should be stated on outside envelope, not inner
      ?  A boy under age 13 is referred to as “Master”
                      Address Samples
– Couple (married with same last name)

     OUTER ENVELOPE:

               Mr. and Mrs. John Jones
               100 Park Avenue
               New York, New York 10000

     INNER ENVELOPE:

               Mr. and Mrs. Jones

– Married, woman kept her name (woman first, or listed
alphabetically)

     OUTER ENVELOPE:

               Ms. Karen Smith and Mr. John Jones

     INNER ENVELOPE:

               Ms. Smith and Mr. Jones

– Man is a Doctor

     OUTER ENVELOPE:

               Dr. and Mrs. John Jones

     INNER ENVELOPE:

               Dr. and Mrs. Jones

– Woman is a Doctor

     OUTER ENVELOPE:

               Dr. Karen and Mr. John Jones

     INNER ENVELOPE:

               Dr. and Mr. Jones
– Both are Doctors

     OUTER ENVELOPE:

                Drs. John and Marie Jones

     INNER ENVELOPE:

                The Doctors Jones

– Family

     OUTER ENVELOPE:

                Mr. and Mrs. John Jones
                100 Park Avenue
                New York, New York 10000

     INNER ENVELOPE:

                Mr. and Mrs. Jones
                Karen and Michael

                children listed by seniority

Separate invitation to children over 18 years old, even if at the
same address

– Two Sisters

     OUTER ENVELOPE:

                Miss Karen Smith
                Miss Marie Smith
                100 Park Avenue
                New York, New York 10000

     INNER ENVELOPE:

                The Misses Smith
– Sister and Brother

     OUTER ENVELOPE:

                 Miss Karen Jones
                 Mr. Michael Jones

     INNER ENVELOPE:

                 Miss Jones
                 Mr. Jones

– Two Brothers

     OUTER ENVELOPE:

                 Mr. Michael Jones
                 Mr. Stephen Jones

     INNER ENVELOPE:

                 The Messrs Jones

– Unmarried people living together (woman first or listed
alphabetically)

     OUTER ENVELOPE:

                 Ms. Karen Smith
                 Mr. John Jones

     INNER ENVELOPE:

                 Ms. Smith
                 Mr. Jones

     OUTER ENVELOPE:

                 Ms. Karen Brown
                 Mr. Marie Hunt

     INNER ENVELOPE:

                 Ms. Brown
                 Mr. Hunt
– Single person with named guest (dating, cohabiting,
engaged)

    OUTER ENVELOPE:

              Ms. Karen Smith

    INNER ENVELOPE:

              Ms. Karen Smith
              Mr. John Doe

– Single person with unnamed guest

    OUTER ENVELOPE:

              Ms. Karen Smith

    INNER ENVELOPE:

              Ms. Karen Smith and Escort
              or Ms. Smith and Guest

– Junior/Senior

    OUTER ENVELOPE:

              Mr. and Mrs. Richard Jones, Jr.

    INNER ENVELOPE:

              Mr. and Mrs. Jones
       Before sending your invitations, it is highly recommended to take a
sample to the post office with all pieces to confirm that you’re applying the
proper postage before mailing. You don’t want these coming back! if you
have international addresses, it is important to ask for postage for each
individual country to which an invitation is being sent. These measures
will ensure prompt delivery of your invitations.

      When it is time to mail your invitations, if you hand deliver them to
your local post office window, you can request that they be hand canceled
with a rubber stamp, instead of by a machine. It makes the front of the
envelope look a lot more attractive without the large ugly black postal
markings all over it.

      Once everything is properly stamped, you will want to adhere to the
following timelines for mailing your invitations:

       Six to eight weeks before the event is the general rule for mailing
your invitations to ensure your guests receive their invitations and are
able to respond in sufficient time. If you have guests traveling from outside
the regional area, it is courteous to mail their invitations 6-8 weeks ahead
of your wedding date so that they can make travel arrangements. As well, if
you are planning your wedding around a holiday weekend, it is a good idea
to get your invitations out 6-8 weeks prior so that your guests are sure to
make your wedding the focus of the holiday. Regardless of when the
invitations are sent, they should all be mailed at the same time.
The expenses listed below are divided according to tradition. There may be
variations due to local customs or special circumstances.

Bride (or her family):
       Wedding
     ? invitations (including Response Cards, Reception
       Cards, etc.)
     ? All stationery and announcements.
       Wedding
     ? consultant (if needed)
       Wedding
     ? cake
       Wedding
     ? gown, accessories and trousseau
     ? Engagement and wedding photographs
       Ceremony
     ? expenses (excluding officiant’s fee)
       Reception
     ? expenses
       Flowers
     ? for ceremony, reception and bride’s attendants
     ? Transportation of wedding party to ceremony and reception site
       Lodging
     ? for out-of-town bridal attendants
       Groom’s
     ? Ring
       Gifts for
     ? bride’s attendants and groom
     ? Bride’s medical exam and blood test
     ? Bridal luncheon (optional)

Groom (or his family):
    ? Bride’s engagement and wedding rings
      Personal
    ? wedding attire and traveling expenses
      Marriage
    ? license
      Officiant’s
    ? fee
    ? Transportation of groomsmen and groom to ceremony; bride and
     groom to ceremony.
      Rehearsal
    ? dinner expenses
    ? Bride’s bouquet and going away corsage; corsages for both
     mothers
    ? Boutonnieres for groomsmen
      Gifts for
    ? groomsmen and bride
    ? All honeymoon expenses
      Lodging
    ? arrangements for out-of-town groomsmen
      Toasting
    ? goblets, ring pillows, etc. if desired
      Groom’s
    ? medical exam and blood test
      Rehearsal
    ? Dinner Party
      Bachelor’s
    ? Dinner (optional)
Attendants:
      Wedding
     ? attire
      Traveling
     ? Expenses
      Wedding
     ? Gift

Bride and Groom:
     ? Thank you gifts for parents and others who helped with the
wedding.
– When should wedding invitations be ordered?
      Invitations should be ordered when all of the details of the ceremony
and reception have been confirmed. Information such as the date, time
and place of your service and reception as well as an accurate guest list are
needed when placing your invitation order. If you can, order at least three
months before the wedding.

– Other than friends, the groom’s family and my family, who
should receive wedding invitations?
      Send invitations to the members of the wedding party and their
parents. It is also appropriate to include the officiant and his/her spouse.
All children over the age of sixteen should receive their own invitation.
Plan to order an additional twenty-five invitations to allow for the
unexpected. It is less expensive to buy extras now.

– When should wedding invitations be mailed?
      Invitations should be mailed out approximately 6-8 weeks before
the ceremony.

– Should I have a return address printed on the back flap of the
invitation’s outer envelope?
       Yes! The U.S. Postal Service requires that all first-class mail have a
return address. It gives the wedding guest an address to which to send a
reply (if you don’t use reply cards) or a gift. Also, it ensures that you will
know if the invitation does not reach its destination as it will be returned to
the sender. It’s not that expensive and looks so much classier than using
labels or even doing it by hand.

– Are the invitation envelopes addressed formally?
     Yes, abbreviations should not be used except for Mr., Mrs., Dr., etc.

– Is it correct to use “and family” on invitation envelopes?
       No, separate invitations should be send to adult family members
living under the same roof, whenever possible. For small children, address
the outer envelope to their parents and write their first names on the inner
envelope under their parent’s names.
– What is the purpose of the tissue included with my
invitation order?
       In the past, tissues were used to guard against ink smears. Today’s
printing methods insure ink is dry before invitations leave the printing
plant, so the tissues are no longer necessary. However, many continue to
use the tissue as part of their wedding ensemble for aesthetic reasons and
for the sake of tradition.

– How should the invitations and all the insertions be
placed in the envelopes?
       If your invitations are single fold and the wording is on the outside
only, insertions are placed on top. If your invitations are multi-fold and/or
multi-fold and/or wording is inside the fold, then insertions are placed
inside the first fold.

The insertions go in the following order (from bottom to top):
Invitation
?
Tissue Paper
?
Reception Card
?
Map
?
Response
? Envelopes
Response
? card (tucked under the flap of the response envelope)

This is all placed inside the inner envelope (the smaller envelope with the
folded edge down and the front of the invitation facing the back of the
envelope. The inner envelope is then placed in the outer envelope with the
front of the inner envelope facing the back of the outer envelope.

Here are a couple of great tips!

Tip #1– You would be surprised how many people return a response card
without writing their name on them. If you number your guest list, and
then number the response cards somewhere inconspicuously (on the back
or inside if they are folded) in pencil with the numbers that correspond to
your guest list. If you receive back an RSVP that is blank, you will know
exactly who it is from by cross referencing the number to your guest list.

Tip #2– When assembling all your insertions with your invitations, be
sure before you begin that every stack has the exact same count. For
instance if you are starting with a stack of 100 invitations, make sure that
you have a stack of 100 of everything else (tissue paper, reception card,
maps, response cards/envelopes). Start assembling your invitations one
at a time, but do not seal the outer envelope yet! After you are finished,
make sure that your counts are still even. if you have 4 invitations left,
make sure that you only have 4 of everything else left. This is why you
don’t seal the envelopes– if your totals are not the same, then you can
check the invitations to see which one is either missing an insertion or
has an extra one and still correct it. Once everything is correct you can
seal your envelopes!

– Are any special arrangements made for out-of-town
guests?
      It is a good idea to send a “save-the-date-card” to your out-of-town
guests. This card is usually sent three to four months before the wedding.

– Is it acceptable to send gift registry cards with the
invitation?
     It is not proper to include with your wedding invitation any card that
mentions gifts you expect to receive. Let friends and family spread the
word on where you are registered.

– What are considered traditional invitations?
      Traditional invitations are white, ivory or ecru with a panel or
without a panel. Traditional invitations can be thermographed or
engraved. Thermographed (raised printed invitations are less expensive
and imitate the look of engraving.

– May guests be invited to a reception and not to the
wedding itself?
      Yes, if the wedding service is attended only by relatives and close
friends.

– Are wedding announcements ever sent to anyone who’s
been invited to the ceremony or reception?
      No, wedding announcements are only sent to those people who were
not invited to the ceremony or reception.

– When should announcements be mailed?
      Announcements should be mailed a day or two after the wedding.


                                      30
                       www.BeautifulWeddingInvitations.com
– What date should I put on my RSVP cards as a response
date?
      The best rule of thumb, is to take the date your caterer needs the final
count by and add a week to 10 days to that. This usually takes you 2-3 weeks
out from the wedding. It’s best not to exceed 4 weeks. You will find that
some of your guests will not respond, or they will be late. This is why you
will need a few days to follow up with an email or phone call to get a final
count.




– My fiancé and I have had several showers and other
parties given in our honor. Therefore, some friends have
given us more than one gift. Can we write one thank you not
to cover both gifts, or does each gift require a separate
note?
      Gifts given at separate parties require separate thank you notes. If
you use preprinted thank you notes to immediately acknowledge that a gift
was received, always follow up with a hand written note to the gift giver.
These notes should be written no later than two months after the wedding.

– Is it necessary to send a thank you note to someone I have
thanked in person?
      It is considered socially correct to always send a written thank you
note even if you have thanked someone in person.

– When should thank you notes be mailed out?
      A written thank you note should be sent our as soon as possible after
receiving the gift, normally within 2 to 3 weeks of receipt.

– Is there a tactful way to thank someone for a monetary
gift?
       When writing a thank you note for money, it is not necessary or
advisable to mention the amount. Instead, refer to it as “your generous
gift,” or something similar; mention how you plan to use the money,
whether to purchase an appliance or to use in some other way.
– How many ushers and bridesmaids are needed?
       It depends on the size of the wedding. Normally, there should be one usher
for every fifty guests. The average wedding party for formal or semi-formal is four
to six bridesmaids and ushers. A bride does not need as many bridesmaids as
ushers.

– In a formal wedding, which side is usually reserved for the
bride’s family and friends?
     The bride’s parents are seated on the left side of the aisle and the groom’s
parents sit on the right side. (In some synagogues this is reversed.)

– What if a church has two center aisles?
      Pick one aisle and run the whole wedding as though it were the only one, or
use the right aisle for the processional and the left for the recessional.

– Does the groom always kiss the bride at the altar?
     The person performing the ceremony will rule on it, according to the
church practice.

– May a house wedding be just as formal as a church wedding?
      Yes, although there are never as many attendants.

– Is there usually a recessional at a home wedding?
     It is not necessary. The married couple may turn around after the
ceremony and receive best wishes from the guests.

– Who gives the clergyman his fee?
      The groom pays, but the best man hands it over in a plain white envelope
before or after the ceremony.

– Where does the wedding party stand in the receiving line?
        The traditional receiving line customarily is in the back of the church after
the ceremony. The order may vary but, usually the bride’s mother and father are
first, followed by the bride, groom and bridesmaids. The groom’s mother and
father may be included. The ushers and the best man do not stand in the receiving
line. Sometimes receiving lines are saved for the reception hall. Nowadays, it
seems that the formal receiving line is being done away with and no one seems to
mind. The wedding party just makes their way around the reception hall greeting
guests individually.
               1. Total Risk Free Guarantee


              2. Free Engraved Guestbook
                 (for orders over $200)


               3. Large Beautiful Selection


                     4. Free Samples


            5. Unsurpassed Customer Service


    6. Large image shows full detail of each wedding
                      invitation


          7. See a virtual proof before ordering


8. Invitations usually ship within 2-3 business days from
                MA (rush orders possible)


9. We actually encourage you to call us with any questions
                    (1-800-214-8990)


 10. In our effort to give back to the community, all our
profit after expenses goes to support our favorite charity.
             Please help us make a difference.
       This concludes our manual. We feel it is pretty exhaustive;
however, there are a number of issues we did not take the time to go into
detail here. We didn't want to make this too overwhelming. We have
planned a number of follow up emails over the next couple of weeks on
such topics as:
   Selecting
? Flowers
?  Music
?  Photography/Videography
?  Favors
?  Transportation
   Wedding
? Clothes
?  Gifts
   Planning
? the Ceremony & Reception

We also have some money saving tips as well as ideas on how to reduce
your stress during this busy time. You can opt out at any time if you find
that the information we send you is not helpful.

       Your upcoming Wedding Day will probably be the most significant
day in your whole life, at least up to this point. We would consider it a
privilege to be able to help you create an incredible memory by
providing you with the perfect wedding invitation that uniquely fits your
personality. We have researched extensively and come up with what we
believe is the best manufacturer of affordable wedding invitations
available. Each order is proofed by our experienced staff before
submission to insure correctness and completeness. We also offer a
guarantee you won’t be able to resist. We are so confident that you are
going to be absolutely thrilled with our wedding invitations that we
insist that you send them back at our expense if you aren’t overwhelmed
with their beauty. Put the risk totally on us. We can do this because as
the #2 dealer nationally in volume for our national supplier, our orders
get extra care. We have complete confidence in their outcome.

      We are here to help with anything regarding your wedding
planning, not only your invitations. We have just recently taken our
wedding invitations online, but we have been in this business for a long
time (since 1996) and can probably answer any questions you have.




                                      34
                       www.BeautifulWeddingInvitations.com
P.S. If this publication and/or the follow up information-packed
emails have been helpful to you and/or you have ordered and are
pleased with your invitations and the service we have provided, would
you mind shooting us an email to weddinginfo@designcrafters.com with
a testimonial that we could post on our site?


P.P.S. Also, who else do you know who might benefit from what all we
offer? Would you also send them an email along with a web link
recommending our site to them as well? Referrals are always our best
customers.

P.P.S.S. Be sure to check out our other sites...
Our Exclusive Birth Announcements to be found at
http://www.birthannouncements4baby.com
We also offer stunning Holiday Cards through our main site at
http://www.designcrafters.com/



                           Again, Congratulations and Happy Planning!
                               Debby Sibert, President, Design Crafters
                                www.BeautifulWeddingInvitations.com

				
DOCUMENT INFO
Description: Business Invitations with Response Cards document sample