Ngo Partnership Agreement

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					                                                                                 Plan 2008
      NGO RC Activity Plan 2008

      Key Result Areas and Activities                                                                Resp   Sup.   Jan   Feb   Mar April May June July Aug Sep   Oct   Nov Dec

1 Information Sharing
1.1 Website further revised and maintained
    Develop user policy for revised website                                                          CA
    Provide basic training for WGs, members & users of the NGO RC in website use                     ITA    CA
                                                                                                                                   ???
      Prepare plan for launch on revised Vietnamese version of Website                               ITA    CA                     ???
      Further revise and maintain website                                                            CA     All
1.2   Email lists related to other existing VN development email-lists and maintained
      Relate NGO RC e-lists to other e-lists and integrate lists when relevant, discuss with Vern    CA
      Maintain existing and new NGO RC-lists                                                         ITA    WGC
1.3   Library expanded and updated regularly
      Finalise restructuring of library                                                              ADM     V
      Set up system for regular update of printed and on-line resources from key providers           ADM     V
      Carry out needs assessment for library volunteer                                               MCD
1.4   Newsletter and News Services Maintained
      Prepare newsletter (twice a month)                                                             ADM
      Continue provision News Brief service                                                          ADM
      Marketing of News Brief service                                                                CA
1.5   INGO Directory
      Collect data on members                                                                        ADM
      Prepare all non-member information                                                             ADM
      Edit directory and make print preparations                                                     CA
      Print directory                                                                                ADM
      Distribute directory                                                                           ADM
1.6   Members database & Agency Personal List (APL)
      Integrate APL with web-based database                                                          CA
      Print and distribute APL                                                                       ADM
1.7   General Information and Media
      Develop NGO RC information, media & publication plan                                           CA
      Develop media inventory                                                                        CA
      Continue to provide information on INGO activities to media as requested                       MCD
      Develop and update INGO and CSO briefs                                                         CA
      Provide information about INGOs & development in Vietnam to members, users & visitors of the    All
      NGO RC (on demand base)




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                                                                                 Plan 2008

2 Coordination, dialogue, and advocacy
2.1 INGO Forum and INGO Discussion Group in HCM City Meeting
    Develop annual INGO Forum plan                                                             MCD
    Facilitate bi-monthly INGO Forum meetings of broad appeal to members                       MCD   WGC
    Take part in at least one INGO Discussion Group in HCM City Meeting                        MCD
2.2 NGO RC Working Groups (WG)
    Provide NGO RC support to the WGs                                                          WGC
    Support establishment of WGs in HCM City                                                   MCD   WGC

    Facilitate at least two regional WG meetings (Centre and South), possibly joint meetings   MCD
    between related WGs                                                                                          ?       ?
    Organise two WG coordinator's meeting                                                      WGC
    Maintain internal monthly WG reporting                                                     WGC
    Develop guideline & template for WG matrix/database development                            CA    ITA
    Prepare & print Annual WG report for the Year-End CG meeting                               WGC   CA
    Carry out review of WGs (mandate, effectiveness, impact, and relation to other networks)   MCD         ???
    Agree and implement review recommendations within WGs and NGO RC                           MCD
                                                                                                           ???
2.3 Co-Chair the Aid Monitoring Group (AMG)
    Develop TOR and annual plan for the AMG                                                    MCD
    Organise INGO and CSO training workshop on AE                                              MCD   CA
    Facilitate INGO and CSO input for and participation in national PGAE consultations         MCD   CA
    Carry out study on CSOs and AE                                                             MCD
2.4 Participation in Partnership Groups
    Facilitate election of INGO reps for Health PG, ISG-MARD, and other PGs                    WGC
    Facilitate input to and feedback from INGO reps to PGs etc. to members                     WGC
    MCD provides input and participate in the Partnership Group for Aid Effectiveness          MCD   CA
    Develop and maintain overview of PGs and INGO participation, post on website               WGC
2.5 Chair the People's Participation Working Group (PPWG)
    Develop annual plan for PPWG                                                               MCD
    Organise bi-monthly PPWG Steering Committee meetings                                       MCD    V
    Facilitate and/or support organisation of quarterly PPWG meeting                           MCD    V
    Prepare Annual Report for the Partnership Report prepared for the CG meeting               MCD   CA
2.6 Facilitate NGO input for the Consultative Group meetings
    Facilitate election of INGO reps for the CG meeting                                        MCD
    Facilitate preparation NGO input for Mid-year CG                                           MCD                   ?
    Facilitate preparation NGO input for End-year CG (including written statement)             MCD   CA
2.6 Facilitate NGO input for the Vietnam Development Report and PRSC processes
    Facilitate NGO input for the PRSC 7                                                        MCD    V


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                                                                                   Plan 2008
    Facilitate NGO input for the VDR 8                                                            MCD    V



2.7 Coordinate with and provide support for local CSO networks and associations
    Develop and update an overview of INGO partner groups and civil society networks              MCD    V
    Coordinate and collaborate with local CSO networks, associations, and research inst.          MCD    V
    Provide input for the on-going development of the legal framework for the local CSOs          MCD    V
    Provide technical support for local CSO networks and associations                             MCD
                                                                                                                    ???
    Take part in SC of Volunteer Resource & Information Center (VYU and UNV)                      MCD
                                                                                                              ???
    Take part in Steering Committee of Enable project (VUSTA & Care)                              MCD
                                                                                                                    ???
2.7 Support preparation of Alternative NGO report on Convention on the Rights of the Child
    Co-organise meeting for Vietnamese NGOs                                                       MCD   WGC
    Support finalisation of NGO report                                                            MCD   WGC
                                                                                                              ???
    Coordinate print and distribution of NGO report                                               MCD   CA    ???
2.8 Support and participate in National, Regional, and Global campaigns and forums
    Support Education for All Campaign in Vietnam                                                 CA
    Facilitate NGO input for national and global Anti-Corruption work                             MCD


    Facilitate NGO input for MDG and VDG monitoring                                               MCD         ???

    Facilitate NGO input for preparation of new SEDP                                              MCD         ???
    Explore possibilities for GCAP in Vietnam after restructuring of Vietnam's Fatherland Front   MCD

    Support preparation of NGO input for Social Watch Report                                      MCD
3 Research
3.1 Produce discussion paper INGOs, CSOs and Aid Effectiveness
    See activity 2.3                                                                              MCD
3.2 Coordinate Study on 'The Changing Roles of Civil Society Organisations in Vietnam (DFID)

    Coordinate and support selection of consultants for study                                     MCD
    Coordinate study process (provide logistic support)                                           MCD
    Coordinate print and distribution of study                                                    MCD
4 Operations
4.1 Facilitate dialogue between INGOs and key GOV agencies on PIT for exp. INGO staff
    Continue to facilitate dialogue with PACCOM and COMINGO on the PIT issue                      MCD
    Continue to facilitate dialogue with key GOV agencies on the PIT issue                        MCD
                                                                                                              ???

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                                                                                Plan 2008
4.2 Facilitate INGO input on revision of Guideline 340
    Coordinate with PACCOM on INGO consultation workshop on revision of Guideline 340       MCD
4.3 Facilitate INGO dialogue with UN and EU on new cost norms
    Prepare NGO RC letter to UN and EU heads of delegation                                  MCD
    Facilitate continued dialogue with UN & EU and other key agencies on UN-EU cost norms   MCD


4.4 Support to INGOs starting up activities in Vietnam
    Update on-line information on changes to the legal framework for INGO operation         ADM
    Prepare standard 'start up kit' for newly arrived INGOs in Vietnam;                     CA
    Provide needs-based information                                                         MCD
4.5 Carry out Salary Survey
    Assess possibility of carrying out a salary survey and draft plan                       MCD
    Carry out Salary Survey                                                                 MCD
5 NGO RC Operation
    Prepare annual plan                                                                     MCD   SC
    Carry out fundraising                                                                   MCD
    Implement Audit recommendations                                                         ADM   ACC
    Prepare Monthly, Quarterly, and Annual Financial Statement Reports                      ACC
    Prepare and carry out induction for Information Technology Advisor (VSO)                CA    MCD
    Develop detailed work plan for Information Technology Advisor (VSO)                     MCD   CA

    Carry out staff reviews                                                                 MCD

    Carry out review with new volunteers and EMC                                            MCD   ADM
    Update handover manual                                                                  ADM
    Further development and maintenance of NGO RC IT strutuce                                V
    Election for NGO RC Steering Committee                                                  MDC
    NGO RC SC meetings                                                                      MDC
    Prepare strategic reorientation process of NGO RC                                       SC

    Carry out NGO RC strategy development process                                           MDC         ???

    Carry out organisational review                                                         SC          ???
    Implement recommendations from organisational review                                    MDC


    MCD = Managing Co-Director
    WGC = Working Group Coordinator
    ADM = Administrator
    ACC = Accountrant
    CA = Communication Advisor
    ITA = Information Technology Advisor

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                                                  Plan 2008
EMC = Ethnic Minority Working Group Coordinator
V = Volunteer

SC = Steering Coomittee
PG = Partnership Group
CSO = Civil Society Organisations




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                                                                                 Progress
             Half year report, progress for 1st quarter of 2008     Due Date                                Progress during past quarter
      Key Result Areas & Activities
 1    Information Sharing
1.1   Website further revised and maintained
      Develop user policy for revised website                                  Ideas drafted by CA
      Provide basic training for WGs, members & users of the
      NGO RC in website use
      Prepare plan for launch on revised Vietnamese version of
      Website
      Further revise and maintain website                                      Revision of EN website finalised (except database), EN website update daily
1.2   Email lists related to other existing VN development
      email-lists and maintained
      Relate NGO RC e-lists to other e-lists and integrate lists
      when relevant, discuss with Vern                                         NGO RC has taken over three e-lists
      Maintain existing and new NGO RC-lists                                   CC e-list created, other lists maintained
1.3   Library expanded and updated regularly
      Finalise restructuring of library                                        From 70 to 85% has been carried out
      Set up system for regular update of printed and on-line
      resources from key providers                                             List of contact and letter drafted
1.4   Newsletter and News Services Maintained
      Prepare newsletter (twice a month)                                       6 newsletters produces
      Continue provision News Brief service                                    12 News Briefs delivered to 12 organisations
      Marketing of News Brief service                                          n/y
1.5   INGO Directory
      Collect data on members                                                  Data collection format revised, letter to members drafted
      Prepare all non-member information                                       n/y
      Edit directory and make print preparations                               n/y
      Print directory                                                          n/y
      Distribute directory                                                     n/y
1.6   Members database & Agency Personal List (APL)
      Integrate APL with web-based database                                    In process (revised data collection format)
      Print and distribute APL                                                 1 APL dỉtibuted
1.7   General Information and Media
      Develop NGO RC information, media & publication plan
                                                                               n/y
      Develop media inventory                                                  n/y
      Continue to provide information on INGO activities to media
      as requested                                                             n/y
      Develop and update INGO and CSO briefs                                   First draft available




                                                                                Page 109
                                                                                 Progress
    Provide information about INGOs & development in Vietnam
    to members, users & visitors of the NGO RC (on demand
    base)                                                    Continious Continious




 2 Coordination, dialogue, and advocacy
2.1 INGO Forum and INGO Discussion Group in HCM City
    Meeting
    Develop annual INGO Forum plan                                           Ideas drafted (AE, Beyond 2010, Poverty Update, A-C, SEDP)
    Facilitate bi-monthly INGO Forum meetings of broad appeal
    to members                                                               1 INGO Forum held: Changing Development Context, AE and INGOs
    Take part in at least one INGO Discussion Group in HCM
    City Meeting                                                             n/y
2.2 NGO RC Working Groups (WG)
    Provide NGO RC support to the WGs                             Continious Continious, CCWG officially launced on February 20
    Support establishment of WGs in HCM City                                 Meeting held with HCMC INGO core group coordinator agreement on next steps
    Facilitate at least two regional WG meetings (Centre and
    South), possibly joint meetings between related WGs
                                                                             n/y
    Organise two WG coordinator's meeting                                    n/y
    Maintain internal monthly WG reporting                                   n/y
    Develop guideline & template for WG matrix/database
    development                                                              n/y
    Carry out review of WGs (mandate, effectiveness, impact,
    and relation to other networks)                                          ?
    Agree and implement review recommendations within WGs
    and NGO RC                                                               ?
2.3 Co-Chair the Aid Monitoring Group (AMG)
    Develop TOR and annual plan for the AMG                                  Final draft available
    Organise INGO and CSO training workshop on AE                            Tentative date set for April 3rd
    Facilitate INGO and CSO input for and participation in
    national PGAE consultations                                              Tentative agreement with PGAE
    Carry out study on CSOs and AE                                           Small study funded by LMWG, detailed TOR to be decided with lead donor
2.4 Participation in Partnership Groups
    Facilitate election of INGO reps for Health PG, ISG-MARD,
    and other PGs                                                            n/y
    Facilitate input to and feedback from INGO reps to PGs etc.
    to members                                                               n/y
    MCD provides input and participate in the Partnership Group
    for Aid Effectiveness                                                    Participation in two meetings, member of Friends of the Co-Chairs


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                                                                           Progress
    Develop and maintain overview of PGs and INGO
    participation, post on website                                        n/y
2.5 Chair the People's Participation Working Group (PPWG)

    Develop annual plan for PPWG                                          Draft plan developed
    Organise bi-monthly PPWG Steering Committee meetings
                                                                          2 SC meetings held
    Facilitate and/or support organisation of quarterly PPWG
    meeting                                                               1 meeting held, March 17, Collorative Groups Decree
2.6 Facilitate NGO input for the Consultative Group meetings

    Facilitate election of INGO reps for the CG meeting            Apr 25 n/y
    Facilitate preparation NGO input for Mid-year CG             05/30/08 n/y
2.6 Facilitate NGO input for the Vietnam Development Report
    and PRSC processes
    Facilitate NGO input for the PRSC 7                                   Policy Matrix communication, participation in three 1 st round meetings
    Facilitate NGO input for the VDR 8                                    Call for comments on draft outline


2.7 Coordinate with and provide support for local CSO
    networks and associations
    Develop and update an overview of INGO partner groups and
    civil society networks                                                Draft overview prepared
    Coordinate and collaborate with local CSO networks,
    associations, and research inst.                                      n/y
    Provide input for the on-going development of the legal
    framework for the local CSOs                                          Through PRSC
    Provide technical support for local CSO networks and
    associations                                                          Finalising support to VRN
    Take part in SC of Volunteer Resource & Information Center
    (VYU and UNV)                                                         n/y
    Take part in Steering Committee of Enable project (VUSTA &
    Care)                                                                 Participation in 1 SC meeting
2.7 Support preparation of Alternative NGO report on
    Convention on the Rights of the Child
    Co-organise meeting for Vietnamese NGOs                               Planned for April
    Support finalisation of NGO report                                    n/y
2.8 Support and participate in National, Regional, and Global
    campaigns and forums
    Support Education for All Campaign in Vietnam                         Participation in 1 coordination meeting



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                                                                                 Progress
    Facilitate NGO input for national and global Anti-Corruption
    work                                                                       Meeting with UNDP and Sweden, meeting with UNDP delegation,
    Facilitate NGO input for MDG and VDG monitoring                            n/y
    Facilitate NGO input for preparation of new SEDP                           n/y
    Explore possibilities for GCAP in Vietnam after restructuring
    of Vietnam's Fatherland Front                                              n/y
    Support preparation of NGO input for Social Watch Report
                                                                               Meeting scheduled for end March
 3 Research
3.1 Produce discussion paper INGOs, CSOs and Aid
    Effectiveness
    See activity 2.3
3.2 Coordinate Study on 'The Changing Roles of Civil
    Society Organisations in Vietnam (DFID)
    Coordinate and support selection of consultants for study
                                                                      03/28/08 In process of confirming and negotiating with selected consultants
    Coordinate study process (provide logistic support)                        n/y
    Coordinate print and distribution of study                                 n/y
 4 Operations
4.1 Facilitate dialogue between INGOs and key GOV
    agencies on PIT for exp. INGO staff
    Continue to facilitate dialogue with PACCOM and COMINGO
    on the PIT issue                                                           Input from Co-Director at February INGO Forum meeting
    Continue to facilitate dialogue with key GOV agencies on the
    PIT issue                                                                  n/y
4.2 Facilitate INGO input on revision of Guideline 340
    Coordinate with PACCOM on INGO consultation workshop
    on revision of Guideline 340                                               Awaiting confirmation from PACCOM
4.3 Facilitate INGO dialogue with UN and EU on new cost
    norms
    Prepare NGO RC letter to UN and EU heads of delegation
                                                                               Letter sent to heads on February 18
    Facilitate continued dialogue with UN & EU and other key
    agencies on UN-EU cost norms                                    End March n/y
4.4 Support to INGOs starting up activities in Vietnam
    Update on-line information on changes to the legal
    framework for INGO operation                                               n/y
    Prepare standard 'start up kit' for newly arrived INGOs in
    Vietnam;                                                                   n/y
4.5 Carry out Salary Survey
    Assess possibility of carrying out a salary survey and draft plan

                                                                                 Page 112
                                                                             Progress
    Carry out Salary Survey
    Provide needs-based information                            Continious   Continious
5   NGO RC Operation
    Prepare annual plan                                                     First draft prepared
    Carry out fundraising                                                   In process with WB, fee of some members adjusted
    Implement Audit recommendations                                         See audit progress report
    Prepare Monthly, Quarterly, and Annual Financial Statement
    Reports                                                                 Done for xx
    Prepare and carry out induction for Information Technology
    Advisor (VSO)                                                           n/y
    Develop detailed work plan for Information Technology
    Advisor (VSO)                                                           n/y
    Carry out staff reviews                                                 n/y
    Carry out review with new volunteers and EMC                            n/y
    Update handover manual                                                  20% done
    Further development and maintenance of NGO RC IT strutuce               n/y
    Election for NGO RC Steering Committee                                  2 new members elected
    NGO RC SC meetings                                                      1 meeting held in January
    Prepare strategic reorientation process of NGO RC                       Briefly discussed at last SC meeting
    Carry out NGO RC strategy development process                           n/y
    Carry out organisational review                                         Recommendations from review of Managing Co-Director available
    Implement recommendations from organisational review
                                                                            n/y




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