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					New Jersey Department of Labor



          System Interfaces for the NJ SUCCESS system

            Unemployment Insurance Modernization
                              May 2003
Contents
Objective of this document
The issue of interfaces
The purpose of future NJ SUCCESS interfaces
The technology of future NJ SUCCESS interfaces
Future interfaces list
Common Access
Wage record: options to improve this key interface
Risks & next steps


Appendices
Appendix A: Current interfaces
Appendix B: Business process interfaces
                                                                                  Objective of this document…


Objective of this document
 This document provides a high-level statement of the interfaces that are required to
    integrate NJ SUCCESS into the future UI business and systems environment
  It also discusses the requirements for the ‘Wage Record’ interface in more detail


This document should be read in conjunction with these previous deliverables:
    •   The UI Modernization Technical Architecture and Business process Conceptual Design
        - overall ambition and approaches for UI Modernization
    •   An inventory of current interfaces, as part of the Baseline Description
        - current system interfaces, as defined in January 2003
    •   A list of business interfaces, as part of the Business Process Conceptual Design
        - process interfaces
The details for the interfaces are contained in a separate file, owing to format.


Note, the State‟s requirement, taken from the RFP, is:
  The Contractor must prepare an Interface Document that addresses business functions,
    communications, and systems both internal and external. This document must be a
      comprehensive inventory describing current and proposed interfaces in detail.
This requirement is met by this document and the previous interface deliverables.
                                                                     Its all about the data …


“Its all about the data”


One of the critical element of any SUCCESSful system is to:
                     Get the right data at the right time
Data is the lifeblood of the system and without accurate and timely data, both
business processes and systems suffer and create or magnify some of the
existing problems in Unemployment Insurance.
                                                   Data quality and timeliness causes rework …


Accurate data is critical for efficient benefit delivery

An example




  Wage
  Data




    Inaccuracies or incomplete data at these three key process points cause
    rework later in the process




  In 2002, the Division faced challenges in ‘getting accurate data at
                            the right time’
                                                  Data quality and timeliness causes rework …


Inaccurate data leads to later rework…
                                         Rework




              Rework            Rework




 Some rework is inevitable. However, many cases require re-adjudication
      or other rework due to the quality and timeliness of the data
            Inaccurate/incomplete data ultimately impacts both quality
            and timeliness


               Cause / event                                     Rework                Impact



             No response from
                                                            Claim agent
             employer in time
                                                                                     QUALITY
Example 1




                                                            takes claimant
             Employer not aware      Wage and Sep info      affidavit
             of request              (BC2WR) not
             Request passed to       available at
             employer agent          monetary exam
             BC2WR in adj.                                  Claim agent re-
             center mail pile                               sends form to           TIMELINESS
                                                            employer agent


             Wages include
             severance pay
                                                                                     QUALITY
Example 2




             WAGE data based         UI version of wage /   Accounts team work to
             on Sun-Sat week         weeks entered in       reconcile. Full
                                     LOOPS and used for     reconciliation not
             Claimant states extra
                                     benefit calculations   possible.
             weeks worked
                                                                                    TIMELINESS
             WAGE data not split
             over weeks
                                                                                Interface Issues…


The issue of interfaces

The concept of interfaces for UI Modernization is at its most basic, a system of needing or
providing data (with one exception involving the Tax System), for example:
   LOOPS needs wage data to process a UI claim but the data is in the Tax system
   AOSOS (Employment Services) needs profile information but the data is in LOOPS


Sounds simple enough, so why are interfaces a problem for the design of any new
system?


In most States, system development is usually carried out by a single agency (e.g. UI
Modernization – DOL, SACWIS – Human Services, etc.). This agency typically develops
the system for their own needs (sometimes from Federal funding and with restrictions). As
such the agency “owns” the system and by default claims stewardship over the data.
The issue of stewardship underlies the biggest problems with existing or potential
interfaces:
   The agency that creates the data refuses to share “their” data with other agencies
   The agency that creates the data will provide access to a limited subset of the required
    data
   In some cases where Federally funded, the Feds sometimes restrict access to data
                                                                                Interface Issues…


The issue of interfaces (continued)
There are additional stewardship issues even when the creating agency is willing to provide
access to data. For example:
   Who is responsible for the accuracy of the data?
   If the data is “dirty”, who is responsible for cleaning up the data?
   Who is responsible for maintaining the routines that transfer the data?
   Who is responsible for budgeting and paying for the maintenance of the interface
    routines?
   Who is responsible for deciding if the originating agency is under any obligation to
    including interfacing agencies in the decision process if the data needs to change?
                                                                                              Interface Issues…


The result of „interface failure‟

                                         Extract
              Creating ETL                               ETL      Receiving
                                           File


In the worst of situations, both the creating and receiving systems (for cleansing or
reformatting) have created Extract,Transform, and Load (ETL) systems to handle their
interfaces.
Having multiple ETL routines adds significant cost to the receiving agency‟s overall
processes by:
   Needing to create, run and maintain the ETL routines (cleansing or receiving) at
    receiving site
   The receiving site having to inform the creating site if the data was incorrect
    –   This happens multiple times for the same data if not fixed at the creating site and slows
        processing at the receiving site if not corrected promptly
   Business processes fail, and political capital is expended if the creating site makes
    changes
    –   For example, if file formats change on the creating site, then the sending file fails and it takes
        weeks to identify and fix the problem

                       NJDOL and its partners have an opportunity to
                         fix this process through UI Modernization
                                                                                  Interface Issues…


Principles to avoid these common interface issues
The easiest way to solve the problem with interfaces, is to insist on the following principles
being applied:
   Unless there is a specific security issue or privacy/confidentiality determination, all data
    is State data
    –   No one agency owns the data
        - whether funded by the State or by the Federal Government
   The agency that creates the data is responsible for:
    –   Maintaining the transfer software
        - to a statewide ODS or for transfer to the other agency
    –   The accuracy of the data
        - data consistency and accuracy checks are implemented (ETL routines)
        - control records are in place to insure that the receiving agency gets what they
        need
    –   Notifying the receiving agency of any changes that could affect the quality of the
        data and taking corrective action
        - as a team of agencies) to implement the required change
   The agency that receives the data is responsible for:
    –   providing funding / resources to help the creating agency develop and maintain the
        transfer software
                                                                     Purpose of future interfaces…


Applying the principles: setting up the interfaces
As noted in the later matrices, there are a number of existing and potentially new interfaces
required by NJ SUCCESS. For each of these interfaces, UI will need to meet with the
creating or receiving Agency to review and address the following items:
   Data Layout
    - What is needed for NJ SUCCESS
   Frequency
    - If changing or new, how often will the creating system need to share data
   Who will write and maintain the transfer software
    - See previous principles; should always be the responsibility of the creating agency
   Identifying the process for communicating possible changes to the existing data model
   Identify the transfer approach
    - e.g. Electronic Data Interface (EDI), magnetic tape, image, paper, etc
   Creating the service level agreement
   Encryption needs
   Network needs
   Hardware needs
                                                                                 Push or Pull?…


Push or pull? Receiving information from other agencies
Until the State goes to a state-wide ODS, all interfaces into NJ SUCCESS are a push – the
creating system pushes data to NJ SUCCESS in the agreed to formats and time frames
through an extract file.
Example:



           Tax     ETL                 Extract            NJ SUCCESS
                                        File




At the point where the State goes to state-wide ODS, the interfaces can go to pulls.
Example:



            Tax     ETL               ODS                ETL NJ SUCCESS
                                                                           Push or Pull?…


Push or pull? Publishing information for other agencies
With the creation of NJ SUCCESS (assuming the absence of a state wide ODS), agencies
will pull data from the NJ SUCCESS ODS. Example:



                             NJ SUCCESS




                                 ODS




                                 ETL


                               AOSOS
                                                                                      Assumptions…


Other assumptions


   All interfaces are electronic
    - no magnetic tape, no paper files
   Daily, weekly, monthly, quarterly, yearly, and ad hoc interface capability is required
    based on the availability and need of data
   Data interfaces will run in real time or batch based on availability and need of data
   NJ SUCCESS will store data in a ODS
    - agencies needing data from NJ SUCCESS can use a ETL “pull” routine
                                                                                                                                                                                                                                                                                                            Technology of future interfaces…


                                    Example migration path for the interfaces
                                                                                                                                                                                                                                                                                                 C. Future interfaces
                                                                                                                                                                                                                                                                                                                   ASES
                                                                                                                                                                                                                                                                                                               (child support)
                                                                                                                                                                                                                                                                                                                                                      Core online benefit capture applications
                                                                                                                                                                                                                                                                                                                  VERIS
                                                                                                                                                                                                                                                                                                                                                         Web                           IVR
                                                                                                                                                                                                                                                                                                                   SAVE                                 claims                      (Conversant)                               Secure File
                                                                                                                                                                                                                                                                                                                                                                                                                                Transfer



                                                                                                                                                                                                                                                                                                                                                                                                                                 ICON
                                                                                                                                                                                                                                                                                                                   IEVS
                                                                                                                                                                                                                                                                                                                                                                                                 Internal                         IBIQ
                                                                                                                                                                                                                                                                                                            Interfaces for                                    SUCCESS                             Audit
                                                                                                                                                                                                                                                                                                            cross matches                                                                                                        ALFA
                                                                                                                                                                                                                                                                                                            with external              BARTS                     [ODS]
                                                                                                                                                                                                                                                                                                                                                              Wage
                                                                                                                                                                                                                                                                                                                                                            Reporting
                                                                                                                                                                                                                                                                                                               systems              (or other tool)


                                                                                                                                             B. Interfaces during
                                                                                                                                                                                                                                                                                                                                                           Crossmatches
                                                                                                                                                                                                                                                                                                       One Stop partners,
                                                                                                                                                                                                                                                                                                       Workforce NJ, TDI,
                                                                                                                                                                                                                                                                                                         HS, Attorney
                                                                                                                                                                                                                                                                                                       General, Treasury,



                                                                                                                                             transition
                                                                                                                                                                                                                                                                                                          EA, Banks
                                                                                                                                                                                                                                                                                                                                                                                     TRA/
                                                                                                                                                                                                                                                                                                                                                                                    on-line
                                                                                                                                                                                                                                                                                                                                                 WDP/                              payments
                                                                                                                                                                                                                                                                                                                                                                 ES
                                                                                                                                                                                                                                                                                                     DABS                                       Statistics
                                                                                                                                                                ASES
                                                                                                                                                            (child support)                                                                                                                                          Files for a
                                                                                                                                                                                                         Core online benefit capture applications                                                                  letters, scan
                                                                                                                                                                                                                                                                                                                 card, scan card                                         ACH                                      TAX
                                                                                                                                                                 VERIS                                                                                                                                            record, check                                       Financial
                                                                                                                                                                                                                                                                                                                   printing, etc.
                                                                                                                                                                                                                                                                                                                                                                                                               Exp. rating
                                                                                                                                                                                                            Web                   RCC                IVR                                                                                                              interfaces
                                                                                                                                                                  SAVE                                                                                                                                                                       OSOS                                                              Wage&
                                                                                                                                                                                                           claims              application       (Conversant)                      Secure File
                                                                                                                                                                                                                                                                                    Transfer                                                                                                                 Employer data
                                                                                                                                                                                                                                                                                                                                                                                                             EEIN/INVALID 9


                                                                                                                                                                                                                           BAM/QC                     LO8V                           ICON            CTTS
                                                                                                                                                                  IEVS                                   ACES
                                                                                                                                                                                                                           1099G       TRA/          Internal                         IBIQ
                                                                                                                                                        Interfaces for                                                   Processing    DUA            Audit                                                                                                                                                 Revenue Division
                                                                                                                                                                                            FEED
                                                                                                                                                        cross matches                                            Wage                                                                ALFA
                                                                                                                                                        with external                     BARTS
                                                                                                                                                                                                               Reporting                     B187 B187 statistics
                                                                                                                                                           systems                     (or other tool)                             SOIL
                                                                                                                                                                                                              Crossmatches                    Experience rating
                                                                                                                                                     One Stop partners,
                                                                                                                                                     Workforce NJ, TDI,
                                                                                                                                                       HS, Attorney
                                                                                                                                                     General, Treasury,
                                                                                                                                                        EA, Banks
                                                                                                                                                                                                                                            TRA/
                                                                                                                                                                                                                                           on-line
                                                                                                                                                                                                    WDP/                                  payments
                                                                                                                                                                                    ACES                            ES
                                                                                                                                                   DABS                                            Statistics
                                                                                                                                                                                   (CAPS)
                                                                                                                                                4F Disability



A. Current interfaces
                                                                                                                                                                    Files for a
                                                                                                                                                                  letters, scan                                              ACH                                     TAX
                                                                                                                                                                card, scan card                                           Financial
                                                                                                                                                                 record, check                                                                                    Exp. rating
                                                                                                                                                                  printing, etc.
                                                                                                                                                                                                                          interfaces
                                                                                                                                                                                                OSOS                                                               Wage&
                                                                                                                                                                                                                                                                 Employer data
                 ASES                                                                                                     Internal Audit
                                                                                                                                                                                                                                                                EEIN/INVALID 9
             (child support)                                                                                             (Easytrieve Plus)

                  VERIS                                 Core online benefit capture applications                              LO8V                 CTTS
                                                  Web            Web                       IVR
                   SAVE                         payments        claims                                                     Secure File
                                                                                       (Conversant)                                                                                                                                                             Revenue Division
                                                                            RCC                                             Transfer
                 BAM/QC                                                  application


                                                                                                                              ICON
                   IEVS
                                                                                                                              IBIQ
                                                                   LOOPS CORE
               BARTS                                                                                                          ALFA
                FEED
                Wage
              Reporting
             Crossmatches




                                     ACES           WDP/                             TRA,
    DABS                                           Statistics
                                    (CAPS)                                           DUA,
 4F Disability
                                                                                  TRA/NAFTA
                                                                                    on-line
                     Files for a
                   letters, scan                                                   payments                TAX
                 card, scan card
                  record, check                                                                         Exp. rating
                                                                           1099G
                   printing, etc.   Scan Card    OSOS           SOIL                                     Wage&
                                                                         Processing
                                                                                                       Employer data
                                                                                                      EEIN/INVALID 9
                                                                                                           B187

    CTTS


                                                                                                      Revenue Division
                                                                                                              Technology of future interfaces…


A. Current interfaces
                  ASES                                                                                                     Internal Audit
              (child support)                                                                                             (Easytrieve Plus)

                   VERIS                                 Core online benefit capture applications                              LO8V
                                                   Web            Web                       IVR
                    SAVE                         payments        claims                                                     Secure File
                                                                                        (Conversant)
                                                                             RCC                                             Transfer
                  BAM/QC                                                  application


                                                                                                                               ICON
                    IEVS
                                                                                                                               IBIQ
                                                                    LOOPS CORE
                BARTS                                                                                                          ALFA
                 FEED
                 Wage
               Reporting
              Crossmatches




                                      ACES           WDP/                             TRA,
     DABS                                           Statistics
                                     (CAPS)                                           DUA,
  4F Disability
                                                                                   TRA/NAFTA
                                                                                     on-line
                      Files for a
                    letters, scan                                                   payments                TAX
                  card, scan card
                   record, check                                                                         Exp. rating
                                                                            1099G
                    printing, etc.   Scan Card    OSOS           SOIL                                     Wage&
                                                                          Processing
                                                                                                        Employer data
                                                                                                       EEIN/INVALID 9
                                                                                                            B187

     CTTS


                                                                                                       Revenue Division
                                                                                                                        Technology of future interfaces…


B. Interfaces during transition
                   ASES
               (child support)
                                                            Core online benefit capture applications
                    VERIS
                                                  Web     Web Web                  RCC                IVR
                     SAVE                       Payments claims
                                                             claims             application       (Conversant)                       Secure File
                                                                                                                                      Transfer




                                                                            BAM/QC                      LO8V                           ICON
                     IEVS                                   ACES
                                                                            1099G       TRA/           Internal                         IBIQ
           Interfaces for                                                 Processing    DUA             Audit
                                               FEED
           cross matches                                            Wage                                                               ALFA
           with external                     BARTS
                                                                  Reporting                   B187 B187 statistics
              systems                     (or other tool)                           SOIL
                                                                 Crossmatches                  Experience rating
        One Stop partners,
        Workforce NJ, TDI,
          HS, Attorney
        General, Treasury,
           EA, Banks
                                                                                          TRA/
                                                                                         on-line
                                                       WDP/                             payments
                                       ACES                          ES
      DABS                                            Statistics
                                      (CAPS)
   4F Disability
                       Files for a
                     letters, scan                                            ACH                                      TAX
                   card, scan card                                         Financial
                    record, check                                                                                   Exp. rating
                     printing, etc.
                                                                           interfaces
                                                   OSOS                                                              Wage&
                                                                                                                   Employer data
                                                                                                                  EEIN/INVALID 9


      CTTS


                                                                                                                  Revenue Division
                                                                                                                  Technology of future interfaces…


C. Future interfaces
                 ASES
             (child support)
                                                    Core online benefit capture applications
                VERIS
                                                      Web            Web
                                                                                     IVR
                 SAVE                                claims
                                                    payments        claims        (Conversant)                               Secure File
                                                                                                                              Transfer



                                                                                                                               ICON
                 IEVS
                                                                                               Internal                         IBIQ
          Interfaces for                                     SUCCESS                            Audit
          cross matches                                                                                                        ALFA
          with external              BARTS
                                                            Wage[ODS]
                                                          Reporting
             systems              (or other tool)
                                                         Crossmatches
     One Stop partners,
     Workforce NJ, TDI,
       HS, Attorney
     General, Treasury,
        EA, Banks
                                                                                  TRA/
                                                                                 on-line
                                               WDP/                             payments
                                                             ES
   DABS                                       Statistics

                   Files for a
                 letters, scan
               card, scan card                                       ACH                                        TAX
                record, check                                     Financial
                 printing, etc.
                                                                                                             Exp. rating
                                                                  interfaces
                                           OSOS                                                              Wage&
                                                                                                           Employer data
                                                                                                           EEIN/INVALID 9


   CTTS


                                                                                                          Revenue Division
                                                                           Future interfaces list…


Future interfaces list
The list of future interfaces defines the high level interfaces requirement for NJ SUCCESS.
The list identifies important business and technical information about each interface
(discussed overleaf).
                                                              Standard approach for data and interfaces…


         Overview of interfaces for NJ SUCCESS

 State information             Federal                                                  Attorney
                                DOL                                 Temporary           General
 Non-State information                          Others               Disability
                                federal                                                   fraud
                               reporting                            Insurance
                                                                                      prosecutions
                                       Information Sharing
                                                                    Workforce             IRS
  INS
                  SOIL                                              Partners           TRA health
  SAVE                                                            re-employment         payments
                                                                     services            (to be)


                 Social                   NJ                      Other states’        Interstate
Employer
              Security Data            SUCCESS                    wage claim          Connection
Accounts                                                          information           Network
                 VERIS
                                                                       IBIQ              ICON


                                                                      Dept of
                 Others                                                                Employer
New Hires                                                             Human
               cross-match                                                             Accounts
                                                                     Services
                                                                                          Tax
                                  Bank                             child support
                                payments /      Treasury
        Cross-match checks                                                         Process linkages
                              clearing house

                                                  Financial
                                                                 Future interfaces list…


Guide to the future interfaces list
Key information
   Source application name and organization
   Target application name and organization


Is the interface part of the future architecture?
   Does the interface exist in the current architecture?
   Will the interface be required in the future architecture?


Technical description of the future interface
   Will the interface be bi-directional?
   Type of interface technology anticipated


Business description of the future interface
   Is this a process or data interface [CHANGE]
   Corresponding business process(s)
   Description of how it corresponds to the process
                                                 Future interfaces list…


Future interfaces list – see Excel sheet for more details
                                                                        Common Access …


Common access interfaces


We are making a distinction between File Transfer Data Interfaces and Common Access
Interfaces. A File Transfer Data Interface is where the creating system sends data
(through a file) to the receiving system.



          Tax    ETL               Extract           NJ SUCCESS
                                     File



A Common Access interface is where two (or more) applications share a common ODS. In
this example, Revenue creates Wage data and stores it in a Wage ODS. NJ SUCCESS,
and Tax all accesses the WAGE in a read only mode.

                                  WAGE
                                  ODS



                       Tax                   NJ SUCCESS
                                                    Common Access …


Common access interfaces

There are two potential Common Access interfaces:
   With Revenue and Tax for Wage Information
   With Tax for Employer Account Information
                                                                   Common Access …


Common access interfaces


Revenue and Tax for Wage Information

Pros:                                     Cons:
Eliminates multiple Data interfaces       Requires getting three agencies to
                                          agree and make a common
Eliminates storing of redundant
                                          decision
data in multiple State data stores
Data is in sync -insures reliability of
data since we are sharing the same
Data Store
Data is available real-time
                                                                  Common Access …


Common access interfaces


Tax (Employer Accounts) for Employer Information

Pros:                                     Cons:
Adds Employer information to NJ           May need to upgrade performance
SUCCESS                                   characteristics of Tax - Employer
                                          Accounts ODS to handle access
Eliminates a potential data interface
                                          (read only) from another system
Eliminates the potential storing of
redundant data in multiple State
data stores
Data is in sync -insures reliability of
data since we are sharing the same
Data Store
Data is available real-time
                                                                   WAGE Interface …


The WAGE interface

Wage is one of the more critical data structures needed by Unemployment
Insurance for the processing of a claim.
But processes surrounding Wage data are somewhat unique in that the data is
assembled by one division (Revenue) in the Department of Treasury but almost
exclusively used by two other divisions – Employer Accounts and Unemployment
Insurance in the Department of Labor. The State included the Wage File creation
processes in Revenue as part of the decision to create the Division of Revenue.
The Division of Revenue provides the Wage information to Employer Accounts.
Employer Accounts provides Wage information to Unemployment Insurance.
There are no Service level agreements are in place between Revenue and
Employer Accounts or Employer Accounts and UI.
                                                                                                                         WAGE Interface …


            The WAGE interface – as it pertains to UI (today)

                                                                 EA stores the alternate wage
                                                                 records when information
                                                                 Is received from UI. Tax will
                                                                 keep these records even
                                                                 if real wage records are         There are situations when UI will create
                                                                                                  alternate wage records for a claim. These
                                                                 eventually received
                                                                                                  are sent Tax.
                                                                 from Revenue.




                                                                       Employee
                                       Revenue                         Accounts
                                                                                                               UI

        Wage                                                   On receipt of the file from        UI receives Wage information through
                                   Revenue creates end sends
                                                               Revenue, EA suspends and fixes     the E extracts file and posts these to the
         Data                      Wage data files to EA
                                                               problems with the Wage data.       WAGE file (DB2). LOOPS accesses
                                   on a nightly basis
                                                               These fixes are not sent back to   WAGE file (cost: $1M a year to maintain).
                                                               Revenue.
              Wage
                Data

Employers (or their agents) send
Wage data via magnetic tape,
internet , EDI or paper forms
 on a quarterly basis


                              Wage data is used by agencies other than Employer Accounts and UI (e.g.
                              Disability Insurance, Controller’s office and cross-match agencies
                                                                     WAGE Interface …


Problems with today‟s WAGE interface

   With no service level agreement with Revenue, the Employer Accounts
    division does not always get accurate information
    –   Revenue runs (at best) minimal accuracy checks on data before it is sent
        to Employer Accounts division
   Employers ask for information by locations. These are provided to the
    employers (location codes or SYN bytes) but the employers do not send in
    subsequent Wage with these codes
   The Employer Accounts division runs a series of consistency and accuracy
    checks on the data received from Revenue.
    –   EA has identified over 50 different reasons for suspending the Wage data
        received from Revenue.
    –   EA suspends the problem data until someone (in EA) “corrects” the
        problem data
    –   EA does not provide these corrections to Revenue – Revenue does not
        need these adjustments for their processes
                                                                              WAGE Interface …


Problems with today‟s WAGE interface (continued)


   UI claimants may have valid proof of wages even if the Wage File has no
    evidence of this information – creating an out-of-sync problem across the 3
    agencies.
    –   UI uses this information as proof of wages and for determination of benefits –
        creating an Alternative Wage Record
    –   UI provides this Alternative Wage Record information to EA but not to Revenue
    –   If Revenue eventually receives the Wage information from the employer, it sends it
        through normal channels and is stored in the Wage file (the file keeps both the
        wage record sent by the employer as well as the Alternative Wage records defined
        in UI)
   Revenue may inactivate an employer for reasons specific to Revenue. This
    same employer may still need to exist as active for EA or UI reasons
    –   There is no communication, process, or data interface capability to handle these
        situations
   Employer accounts, DOR, DIT, OIT/Treasury and OIT/Labour are in constant
    communication in an effort to synchronize employer registration/status data in
    TAXREG and TAX
                                                                                                   WAGE Interface …


    The WAGE interface (future)



                                                               Tax
                                                     Revenue          UI
                                                               Wage
                                                               ODS         UI continues to update
                                                                           The ODS with Alternative
                                                                           Wage Records (should be
                                                                           Reduced by front end Wage
                                                                           ETL checks
                                   Wage ETL

        Wage
                               WAGE ETL routines
         Data                  edit data, problems are
                               sent back to Employers
                               or their agents

              Wage
                Data

Employers (or their agents) send
Wage data to the State via
EDI or Internet (Eliminate
Paper Forms and Magnetic tapes)
                                                                               WAGE Interface …


Getting to the future WAGE interface


   Members of the Revenue, Tax, and UI business and IT communities need to
    come together for common planning
    –   Acknowledging that Wage data is needed by EA and UI
    –   Identifying the data rules needed by each group (e.g. When is a employer
        „inactive”)
    –   Designing the ODS and Wage ETL
    –   Engaging in discussions with employers and their agents to move to a electronic or
        internet based data transfer mechanism
        •   Identify if penalties are assessed if employers continue to file on paper
    –   Identify which of the three agencies is the “owner” of the Wage ETL and ODS
        database or create a Service Group that is separate from all three agencies
        •   Identifying service level agreements
    –   Identify resources and costs needed to implement the approach
   Build, test, and implement the ODS and Wage ETL
                                                                           Risks and next steps…


Interface risks and next steps
Key Risks:
   Getting creating agencies to cooperate
   Identifying what we can do for interfaces now that is not throw away for NJ
    SUCCESS


Next Steps:
   Form a group to review the interfaces
    –   Look at making all existing interfaces electronic feeds
    –   Determining whether it would provide value to start refreshing/reengineering certain
        existing interfaces
    –   Identify where it makes sense to use Common Access Interfaces (e.g. Wage Data)
    –   Identify Foundational Projects
    –   Start discussions with the agencies, groups that create the data

				
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