11.2 PROCEDURE FOR CRIMINAL BACKGROUND CHECKS
January 14, 2004
The Michigan Department of Community Health requires that Bay-Arenac Behavioral
Health Authority ensure that its providers perform criminal background checks. These
criminal background checks are a requirement of the provider contract with BABHA.
Criminal Background Checks can be done on-line via the Michigan State Police “ICHAT”
web site. The ICHAT site allows registered users to search the Michigan criminal
conviction records maintained by the Department of State Police, Criminal Justice
Information Center. Police, Courts, and other criminal justice agencies throughout the
State of Michigan submit these records to the state repository. Note that the ICHAT
search does not include federal arrests or criminal records from other states.
On a computer with access to the internet, go to: http://www.michigan.gov/msp. This
will take you to the Michigan State Police web site.
Scroll to the bottom of the page. On the left side of the page near the bottom, look for an
area called “On-Line Services”. The link for the ICHAT system is within the list of on-line
services near the bottom.
The first time you visit the site, select "register"; otherwise select "login" to proceed with
a record search.
Requirements for registering: There must be a valid e-mail address. Non-profit and
governmental agencies must use an Agency Code that is assigned by the Michigan
State police. If you do not have an Agency Code, contact MSP at
firstname.lastname@example.org or by calling (517) 322-1956. It is also possible to establish
an account rather than use a credit card for searches.
Once registered, the procedures are quite simple and are guided by the computer
application operated by MSP.
The following information is reprinted from the Michigan State Police Web Site,
Frequently Asked Questions on the criminal history record itself and how to
request a criminal history background check.
What is a Criminal History Record?
The criminal history record is compiled in accordance with Michigan Compiled
Law 28.241. - 28.246. The record includes personal descriptors regarding the
person and information on misdemeanor convictions and felony arrests and
convictions. The record is compiled from information provided by Michigan law
enforcement, prosecutors, courts and prisons. Michigan law enforcement
agencies are required to provide fingerprints and arrest information when a
person is charged with an offense punishable by over 93 days, which includes all
felony and the serious misdemeanor offenses. Other misdemeanor offenses are
reported with fingerprints after the person is convicted of the charge.
What type of information will I get from a name search?
The response will provide all personal descriptors on file and a list of cases for
which the subject has been convicted and all recorded data related to that
conviction. The search does not include a search of any other state or national
criminal record system; nor is a warrant search included; nor does the search
include information on driving records. You will need to contact Michigan
Secretary of State for driving records.
What will the response tell me about the name searched?
You will receive a separate response for each person searched. The personal
descriptors that were provided for the search will be printed on the response.
There will be a "no record meeting dissemination criteria" statement provided
when no record is located. If the search did locate a criminal history record, the
record provided is considered a possible match and the decisions affected by the
record should be reserved until the subject of the search has an opportunity to
review the information and verify its content.
What does it mean, " meeting dissemination criteria"?
Dissemination of criminal history record information from the state system is
based on established criteria. The public has access to only the conviction
information on file unless otherwise provided for in state statute or governor
executive order. If there is an arrest record which is pending court action or the
final disposition did not result in a conviction, a "no record meeting dissemination
criteria" response will be provided.
What if I know there is a record but I got a "no record" response or I
received a record for which I need additional information regarding the
Check with the local court regarding the case for which you have knowledge. If
you need additional information regarding a case on the record, you will need to
contact the police, prosecutor or court noted on the record. The recorded
information provided is all that the Criminal Justice Information Center has
What does a criminal history record response tell me?
The first portion of the record will provide all the reported personal descriptors
regarding the subject of record (i.e., maiden name, height, weight, eye color, hair
color, social security and driver license number). There is a chronological list of
cases for which the subject was fingerprinted and case information provided.
Each case is divided into three segments: Arrest Segment - arrest date, law
enforcement agency, police agency case number, and the most serious arrest
charge. Charge Segment - prosecuting agency and a description of the most
serious charge authorized for prosecution. Judicial Segment - court date, name
of court, court file number, description of either all charges in the case or only the
convicted charge and the sentence resulting from conviction.
What can be done if the person claims the record is incorrect?
If there is an error on the criminal record in the judicial segment the person must
get a copy of the disposition from the court and send both a copy of the record in
error and the court form to the Criminal Justice Information Center. If there is
other data wrong, the person can call or write The Criminal Justice Information
Center to advise of the discrepancy. The Criminal Justice Information Center will
contact the reporting agency to verify the correct information and correct the
What do I do if the person claims the record does not pertain to them?
This can be verified through fingerprint comparison. Fingerprint forms are
available at the local law enforcement agency. The agency will fingerprint the
person on a non-criminal card (RI-8). You will mail the fingerprints along with the
record and a letter requesting that the Criminal Justice Information Center verify
the person and the record subject are not the same.
Can a name search result in a response, which is not the person I am
Yes, common names, aliases, reporting/entry errors or the defendant's use of
names other than his/her own could result in a response for the name searched.
Allow the person a chance to refute the information and proceed as necessary. A
fingerprint search is the most accurate, as fingerprint patterns are unique to each
How complete and accurate are these records?
An audit conducted a few years ago indicated that the criminal history record was
99% accurate, but only about 80% complete. This could mean that even though
a person was arrested for a crime, the final disposition may not yet be recorded.
Therefore, a "no record" response could be received. The computerized search
is done based on conviction since, by law, only records with a conviction
attached are allowed to be disseminated to non-criminal justice agencies or
What information is needed to perform a search?
Include the following in your request:
Required Information - Full name (First, middle, last), sex, race, and date of birth.
Optional - Social security number, Michigan drivers license number, maiden or
I am non profit, why do I go to the shopping chart?
All request begin at the shopping cart, putting in the number of searches you
require. You are not charged for your requests.
Hours of operation and contacts for more information?
The hours of operation are 8:00am - 5:00pm, Monday through Friday. Staff is not
available for in person visits between 12:00noon and 1:00pm daily. Search
Instructions - for further search instructions please send e-mail to
email@example.com. Division: Cashier - the Division Cashier can be
contacted by sending an e-mail to firstname.lastname@example.org. Location: State
Secondary Complex, General Office Building. Address: Michigan State Police,
Criminal Justice Information Center, 7150 Harris Drive, Lansing, MI 48913