Resume Examples for Administrative Assistant

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					A DMINISTRATIVE A SSISTANT                            Ellen Bloom
                                                                        214 Elway Drive
                                                           Los Angeles, California 90011

           Self-motivated professional with expertise in interpersonal communications,
           human resources, and marketing functions. Highly skilled in creating and
           editing documents, including reports, letters, presentations, and forms. Able
           to increase productivity across departments by instilling efficiency and
           improving office operations. Expert with Microsoft Office and Quicken.

                                   CORE COMPETENCIES
    Taking Dictation                                  Organizing Important Meetings
    Writing Memos                                     Hiring Personnel
    Reporting Expenses                                Training Receptionist
    Word Processing                                   Payroll
    Preparing Plans for Events                        Data Entry
    Managing Budgets                                  Research

                              PROFESSIONAL EXPERIENCE
GLOBAL IMPORT MANAGEMENT — Burlingame, California                           2003 to 2009
Administrative Assistant
Rapidly advanced from temp to full-time with key role processing monthly expense reports
and handling travel arrangements for two to six executives and managers, overseeing all
calendars and basic communications. Arranged on- and off-site board meetings and visits
from business collaborators overseas. Produced memos, emails and voicemails, personally
responding to messages if appropriate. Created spreadsheets and PowerPoint presentations
for administrative training sessions.
Key Contributions:
  • Supported development of administrative processes and procedures manual, which
    improved consistency and productivity throughout the firm.
  • Maintained company-wide database with record of all key memos sent, organized by
    project and manager.
  • Consulted directly to HR director on hiring of essential administrative employees,
    including receptionist.
  • Took on extra work, including support of 3 additional managers when other
    administrative personnel was unavailable.

                                  ELLEN BLOOM •        Page 2

PROFESSIONAL MEDICAL DEVICES GROUP, INC. — Palo Alto, California                 1995 to 2002
Executive Assistant
Aided three Vice Presidents and one Director by supervising administrative staff for all day-to-
day office operations. Handled calendars and schedules, ordered supplies, and supervised
travel agency for all executive travel plans.
Key Contributions:
  • Hired all administrative staff at company, establishing interview processes and
    procedures. Consulted with CEO on administrative priorities for new hired.
  • Helped scientists with research paper submissions to key journals and entries into
    industry competitions.
  • Served as liaison between executive staff and external service providers


Associate of Arts in English, May 1993
FOOTHILL COLLEGE, Los Altos Hills, California

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