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Government Furniture Leasing and Staging Contract

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					                          U.S. General Services Administration




Federal Acquisition Service

        Integrated Workplace Solutions which
     includes Furniture, Copiers, Audio/Video
                       Equipment, and more!


                         Andrea Azarcon and Deana Hudgens
                                              June 10, 2009
                                          U.S. General Services Administration



Federal Acquisition Service

   The Integrated Workplace Acquisition Center
 Formerly known as “The National Furniture Center”
 Responsible for the Award and Administration of 11 Multiple Award
  Schedules, as well as Management of Special Projects Around the
  World
 Products and Services include:
    Furniture and Furnishings
    Furniture Project Management
    Copiers, Document Production Services, Mailroom Services
    Professional Audio/Visual Equipment
    Sports, Recreation and Playground Equipment
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                                         U.S. General Services Administration



Federal Acquisition Service

                              Overview
     The Multiple Award Schedule (MAS) Program
     The National Stock Number (NSN) Program
     Blanket Purchase Agreements (BPAs)




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                                   U.S. General Services Administration



Federal Acquisition Service


       IWAC Multiple Award Schedules
36     The Office, Imaging & Document Solution
58 I   Professional Audio/Visual, Telecommunications &
       Security Solutions
71 I Office Furniture
71 II Household & Quarters Furniture
71 II HPackaged Furniture Program

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                               U.S. General Services Administration



Federal Acquisition Service

      IWAC Multiple Award Schedules
71 II K Comprehensive Furniture
         Management Services (CFMS)
71 III Special Use Furniture
71 III E Miscellaneous Furniture
72 I A Floor Coverings
72 II Furnishings
78       Sports, Promotional, Outdoor, Recreation,
         Trophies and Signs (SPORTS)             5
                                   U.S. General Services Administration



Federal Acquisition Service

  36: The Office, Imaging & Document Solution

Includes:
     Copiers (including equipment, needs assessment
      services, rentals, and leases)
     Mail Management Equipment and Services
     Typewriters
     Time and Attendance
     Document Production, Conversion, and Destruction
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                                         U.S. General Services Administration



Federal Acquisition Service

       58 I: Professional Audio/Video Telemetry/Tracking,
       Recording/Reproducing and Signal Data Solutions

Includes:
     Recording and Reproducing Audio/Video Equipment
     A/V Services
     Televisions and DVD players
     Closed Circuit/Surveillance Equipment
     Camcorders

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                                           U.S. General Services Administration



Federal Acquisition Service

                    71 I: Office Furniture
Includes:
      Systems Furniture Workstations
      Tables
      Seating
      Executive Office Furniture
      Acoustical Partitions/Demountable Walls
      Filing and Storage
      Remanufactured Furniture
      Display/Communication Boards
      Leasing/Rental                                                     8
                                  U.S. General Services Administration



Federal Acquisition Service

      71 II: Household and Quarters Furniture
Includes:
     Cabinets and Wall Units
     Dormitory/Quarters Casegoods and Beds
     Loft Beds
     Seating
     Outdoor Furniture
     Retail Furniture
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                                  U.S. General Services Administration



Federal Acquisition Service

               71 II H: Packaged Furniture
Includes:
     Dorm and Quarters
     Healthcare Exam Rooms, Waiting Rooms,
      Long-Term Care Rooms, and Offices
     Office Furniture




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                                         U.S. General Services Administration



Federal Acquisition Service

 71 II K: Comprehensive Furniture Management
               Services (CFMS)
Includes:
     Design/Layout
     Asset Management
     Relocation/Reconfiguration
     Project Management
     Ancillary Repair and Alterations
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Federal Acquisition Service


               71 III: Special Use Furniture
Includes:
      Preschool/Classroom Furniture
      Library Furniture
      Mail Sorting/Distribution Furniture
      Cafeteria/Food Service Furniture
      Lockers/Benches
      Industrial/Institutional Furniture
      Hospital Furniture
      Correctional Institution Furniture
      Hazardous Materials Storage
      Museum Storage                                                      12
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Federal Acquisition Service


                     72 I A: Floor Coverings

Includes:
     Broadloom Carpet and Carpet Tiles
     Hard Surface Tiles and Sheet Flooring
     Mats and Matting
     Recycled/Biobased Flooring
     Floor Recycling Programs

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Federal Acquisition Service


            71 III E: Miscellaneous Furniture
Includes:
     Security Filing Cabinets
     Safes
     Vault Doors
     Map And Plan Files and Accessories
     COMSEC Containers
     Special Access Control Containers
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Federal Acquisition Service


                       72 II: Furnishings
Includes:
     Lampshades
     Window Treatments
     Bedding
     Wall Art
     Artificial Plants

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                                             U.S. General Services Administration



Federal Acquisition Service

 78: Sports, Promotional, Outdoor, Recreation,
        Trophies and Signs (SPORTS)
Includes:
      Sporting Goods and Fitness Equipment
      Musical Instruments
      Signs and Safety Zone Products
      Outdoor and Playground Equipment
      Mobile Homes
      Recreational Watercraft and Utility Vehicles
      Trade Show Displays
      Awards
      Flags                                                               16
      Promotional Products
                                     U.S. General Services Administration



Federal Acquisition Service

                      IWAC Benefits

   Offers customer-based purchasing strategies
   Assists with technical scopes of work
   Conducts Best Value negotiations
   Awards procurement
   Prepares, issues and tracks purchase orders


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Federal Acquisition Service

           IWAC Benefits (continued)

   Establishes shipping schedules
   Arranges for staging & temporary storage
   Resolves punch list items
   Resolves contract disputes
   Complies with the FAR and all GSA Policies


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                                                               U.S. General Services Administration



Federal Acquisition Service
      Small Business Procurement – GSA Can Help!
   All small businesses should have the maximum practicable opportunity to participate in
    providing goods and services to U.S. Government (Small Business Act)
   Small Business Administration’s (SBA’s) statutory government-wide procurement goals*:
       23% of an agency’s prime contracts for small businesses
       5% for small disadvantage businesses (prime & subcontracts)
       5% for women-owned small businesses (prime & subcontracts)
       3% for HUBZone businesses (prime and subcontracts)
       3% for service-disabled veteran-owned small businesses (SDVOSBs) (prime & subcontracts)
   GSA’s Multiple Award Schedule (MAS) Program can help you identify and include these
    companies in the competition for your agency’s business!

*SBA negotiates annual procurement preference goals with each federal agency and review’s each
   agency’s results. SBA ensures that the mutually established cumulative goals for all agencies meet
   or exceed the government-wide 23% small business goal.
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                                    U.S. General Services Administration



Federal Acquisition Service

Certifications of IWAC Green Products

 Products help customer agencies meet LEED
  (Leadership in Energy and Environmental Design)
  requirements
    New GSA construction projects/ substantial
     renovations must be certified Projects encouraged
     to exceed basic LEED® green building certification
     and achieve the LEED® Silver level.

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                                      U.S. General Services Administration



Federal Acquisition Service

Certifications of IWAC Green Products

 GREENGUARD certified furniture
    Third-party testing program for low-emitting
     products and materials

 Energy Star products
    Electronic products (i.e. copiers, televisions)
    Conserve energy
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Federal Acquisition Service

Other IWAC Green Products

 Floor Coverings, Schedule 72 I A
    Flooring Recycling Programs (when old flooring is
     removed)
    Recycled and/or biobased content for flooring (as
     defined in Executive Order 13101)
 Remanufactured Systems Furniture

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                                    U.S. General Services Administration



Federal Acquisition Service

What is a National Stock Number (NSN) ?
  Normally awarded as a 1-year contract with
    4 additional 1-year options.
  Price increases are calculated by evaluating changes
   in Producer Price Index (PPI).
  Delivery is made on a zonal basis and prices
   normally vary by zone.


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                                   U.S. General Services Administration



Federal Acquisition Service


                        NSN Program

 Purchase items using a government-assigned NSN
 GSA establishes competitively awarded national term
  contracts
 No additional service fees
 Freight costs are included in the price of the item
 Warranty
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                                     U.S. General Services Administration



Federal Acquisition Service


                      NSN Program
 Installation and inside delivery rates have been pre-
  negotiated for some items
     Use AOE or AO5 document
     List minimum of 2 contact points with phone
      numbers for delivery coordination



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                                   U.S. General Services Administration



Federal Acquisition Service

                      NSN Program

 Order can be placed directly through Muffin,
  GSAAdvantage!®, GSA Global Supply or directly
  through the Integrated Workplace Acquisition Center
 Vendor ships directly to customer
 Minimize administrative burden, expenses and lead
  times


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                                   U.S. General Services Administration



Federal Acquisition Service

Benefits of NSN Program to Customer Agencies
 No Further Competition or Market Research is
  needed before ordering
 No product obsolescence – products are based on
  Government specification.
 Support Small Business – majority of SOP awards
  are small.
 Many contracts have quick ship (Priority levels 1-8
  gets 30 day shipping.)                             27
                                         U.S. General Services Administration



Federal Acquisition Service

        Offerings Under NSN Program
 Executive Wood Seating            Conference Room Products
  (Traditional, Transitional and     (Marker Boards, Machine
  Classic Styles)                    Stands, Telephone Stands)

 General Office Chairs             Tables

 Traditional Metal Chairs          Filing and Storage

 Case Goods                        Modular Workstations
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                                  U.S. General Services Administration



Federal Acquisition Service

        Offerings Under NSN Program
 Wardrobe Units               Visual Boards

 Lounge Chairs/Sofas          Safes

 Quarters Furniture           Lighting



 Framed Pictures
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                                    U.S. General Services Administration



Federal Acquisition Service


                   Recent Innovations:
                  Modular Workstations
    One NSN gets the customer an entire workstation in
     a coordinated color scheme
    10 styles of workstations
    3 colors
    User friendly instructions
    Installation is available for all workstations
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                                  U.S. General Services Administration



Federal Acquisition Service

                              Modular Workstations




    7110-01-516-0408




                                7110-01-516-0404                31
                                 U.S. General Services Administration



Federal Acquisition Service


  7110-01-516-0391




                              7110-01-541-6613                 32
                                 U.S. General Services Administration



Federal Acquisition Service

           Ways to Order Using NSNs

   GSA Advantage!®
   GSA Global Supply
   DAAS – Defense Automated Address System
   Integrated Workplace Acquisition Center




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                                            U.S. General Services Administration



Federal Acquisition Service

                                 GSA Advantage!®
                          Registration, Login, and Profile
                          Search for items
                          Shopping Cart and Checkout
                          Order History and Order Status

                              GSA Advantage!® Helpdesk: 877-472-3777


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                              U.S. General Services Administration



Federal Acquisition Service




GSA Advantage!®: www.gsaadvantage.gov                       35
                                           U.S. General Services Administration



Federal Acquisition Service

  GSA Global Supply Value Proposition
                              GSA GLOBAL         OTHER
            FACTOR
                                SUPPLY          SOURCES
    Global delivery              Yes                 No
    Breadth & depth              Yes                 No
    JWOD Guaranteed              Yes                 No
    Easy compliance              Yes                 No
    Government purchase
                                 Yes                 No
    card or AAC/DoDAAC
    Government to
                                 Yes                 No
    Government (G-2-G)
    Need to compare?              No                 Yes
                                                                         36
    Spending Limits               No                 Yes
                                              U.S. General Services Administration



Federal Acquisition Service

                   Easy Compliance
 Regardless of order size or dollar volume

 FAR, JWOD, Executive Orders: we do the work

 No need to solicit multiple sources – place a requisition

 Leverage our expertise

 Buy with confidence
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                                  U.S. General Services Administration



   Federal Acquisition Service

     AAC/DoDAAC or Government Purchase Card
 Thousands of purchase
  card transactions daily

 Purchase cards not always
  available or practical
  so purchase can be made
  by using the activity address
  code

 You maintain flexibility to
  use either
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                              U.S. General Services Administration



Federal Acquisition Service




            www.gsaglobalsupply.gov                         39
                              U.S. General Services Administration



Federal Acquisition Service

             Other Ordering Options
 Call: 800-525-8027
 Fax: 800-856-7057
 GSA Global Supply Stores & Strategic Inventory
  Partnerships



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                               U.S. General Services Administration



Federal Acquisition Service

         Ordering by Fedstrip/Milstrip
 Customer completes SF 344 and forwards to
  Integrated Workplace Acquisition Center
 Order is entered in GSA’s automated system
 The next day, the order is sent to the vendor
 The vendor ships the order directly to the
  customer

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                                    U.S. General Services Administration



Federal Acquisition Service

                   The NSN Catalog
        You can find the NSN Catalog online at

                http://apps.fss.gsa.gov/cmls




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                              U.S. General Services Administration



Federal Acquisition Service

Blanket Purchase Agreements (BPA)

 What is a BPA?
 Advantages of Usage
 How to Establish a BPA
    ~ Items to consider
    ~ When to use


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                                        U.S. General Services Administration



Federal Acquisition Service

Blanket Purchase Agreement (BPA) …

   simplifies the filling of recurring needs for supplies or
   services, while leveraging a customer's buying power
   by taking advantage of quantity discounts, saving
   administrative time, and reducing paperwork.



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                                   U.S. General Services Administration



Federal Acquisition Service

Integrated Workplace Acquisition Center

 Offers customer-based purchasing strategies
 Assists with product technical packages and scopes
  of work
 Conducts Best Value negotiations
 Establishes the BPA



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                                     U.S. General Services Administration



Federal Acquisition Service

Advantages of BPAs
 No need to renegotiate contractual terms and conditions
  in GSA Schedule contracts
 Negotiate improved discounts
 Satisfy recurring requirements
 Reduce administrative efforts by eliminating repetitive
  individual orders and payments
 Obtain volume purchasing discounts
 Use streamlined ordering procedures
 Ability to incorporate Contractor Teaming Arrangements  46
                                     U.S. General Services Administration



Federal Acquisition Service

Advantages of BPAs
 Ability to incorporate terms and conditions not in
  conflict with the underlying contract
 Scope:
    A BPA can be set up for field offices across the
     nation, allowing them to participate in a customer's
     BPA and place orders directly with GSA Schedule
     contractors. In doing so, the entire agency reaps
     the benefits of additional discounts negotiated into
     the BPA.
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Federal Acquisition Service

 Establishing a BPA?
 Fulfill repetitive needs
    Determining # of BPAs should consider:
       – Requirement scope and complexity
       – Periodically compare technical approaches/prices
       – Administrative costs
       – Technical qualifications


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                                    U.S. General Services Administration



Federal Acquisition Service

Initiating a BPA
 Central Office of an agency that purchases for many
  offices
 Good estimate of future requirements
 Typicals and Technical Requirements finalized
 Integrated Workplace Acquisition Center will complete
  with the customer an Interagency Agreement (IA) to
  outline terms

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Federal Acquisition Service


Initiating a BPA (continued)
 Integrated Workplace Acquisition Center (IWAC) will
  review the requirements and comment
     If IWAC creates the BPA, an Request for
      Quotation package will be developed




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                                     U.S. General Services Administration



Federal Acquisition Service

 Creating the BPA Request for Quotation
 (RFQ)

 Consultation / Coordination with the requiring Agency
   ~ Includes Market Research discussions
   ~ Commercial Vendors products
 Review of Agency requirements for the RFQ package
 Technical Review of Agency’s Furnishing
  Requirements
 Compilation of documents required for the RFQ         51
                                    U.S. General Services Administration



Federal Acquisition Service

 BPA Items to Consider:
 BPA’s must address the following:
    Frequency of ordering
    Overall BPA anticipated Volume
    Invoicing requirements
    Itemized Groups of Requirements (estimated
     quantities)


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                                          U.S. General Services Administration



Federal Acquisition Service

BPA Items to Consider: (con’t)
       Special requirements (i.e., Security, Location Access)
       Agency Point(s) of Contact
       Changes / Modifications to the Established Agreement
       Hourly Rate Services (SOW will detail)
         ~ Design
         ~ Installation
         ~ Project and Move Management
            (if applicable)
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                                     U.S. General Services Administration



Federal Acquisition Service

When Should BPA’s be Used
 To standardize furniture throughout the country in
  locations nationwide
 Reoccurring Needs in several locations within the Agency
 Expediting Procurement Lead Time – Streamlined
  procurements, lack of time to do individual procurements
  (9-11 months vs 2-3 months)
 Pre-planning – ability to develop good estimate on total
  quantity to give fair approximation to industry
 Tight Budget –consolidated requirements provides
  increased probability of greater discounts             54
                                            U.S. General Services Administration



Federal Acquisition Service
ESTABLISHMENT – Single or Multiple
BPAs
 Single Establishment -- BPA
    Place order directly under a single BPA when need arises
 Multiple Establishment -- BPA
    Forward specific location’s requirements & evaluation criteria
     to all BPA award holders
    Evaluate Task Order Level responses received
    Make best value determination for the location
    Place order
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                                    U.S. General Services Administration



Federal Acquisition Service

  ESTABLISHMENT – Single or Multiple
  BPAs (Con’t)
   Multiple BPA’s must specify procedures for placing
    orders against BPA.
      ~ To include how task orders will be
        established and distributed among Vendors
   Multi-Agency BPA is permitted if ALL Agencies are
    identified, with estimated requirements, during BPA
    establishment.
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Federal Acquisition Service

Post Establishment – Options Years:

 BPA review:
    Review once a year to determine
      – Whether schedule contract is still in effect
      – BPA still represents best value
      – Estimated quantities have been exceeded and
        additional price reductions can be obtained
      – Document results of review
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                                           U.S. General Services Administration



Federal Acquisition Service

      Integrated Workplace Acquisition
                Center BPA’s
   Current BPA Clients:
        Internal Revenue Service
        Department of Homeland Security
           - Immigrations Citizens Service & Customs and
                   Borders Protection
           - Customs Immigration Service
        Federal Emergency Management Agency
                                                                         58
       Federal Bureau of Investigations
                                    U.S. General Services Administration



Federal Acquisition Service

Customer Testimonial

 Thurmond Alford, Jr.
  Federal Bureau of Investigation




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                                    U.S. General Services Administration



Federal Acquisition Service

               Additional Information
 Andrea Azarcon
  Marketing Specialist/Contracting Officer
    Phone (703) 605-9169
    Email – andrea.azarcon@gsa.gov
 Deana Hudgens
  Contract Specialist
    Phone (703) 605-2804
    Email – deana.hudgens@gsa.gov
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                                   U.S. General Services Administration



Federal Acquisition Service

                          Questions?




                                                                 61
                                      U.S. General Services Administration



Federal Acquisition Service

                          Thank You




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