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                                  2008 National Voter
                              Registration Act Training
                             for Offices Issuing Driver‟s Licenses and
                               Other Services-DHSMV Examiner‟s
                                  Offices/Tax Collectors‟ Offices
Kurt S. Browning
Secretary of State

Donald L. Palmer, Director
Division of Elections                                  Final Version:
                                                       April-June 2008   1
NVRA Training Workshops Presented by:

   Maria I. Matthews- Assistant General Counsel, Florida
    Department of State

   Peggy J. Taff- Chief, Bureau of Voter Registration
    Services, Florida Division of Elections

7 Regional Workshops (April –June 2008) and DHSMV
  May Conference (Orlando)

           Training Overview
 History of the NVRA
 Purposes
 Statutory Responsibilities
 General Procedures
 Points to Remember
 Election Year 2008-Key Dates
 Communication
 Conclusion-Questions/Evaluation


               Question 1:
 What year was NVRA enacted?

   A.   2002
   B.   15 years ago
   C.   1865
   D.   Last year

   Answer: B. The year was 1993.

                  Question 2
 Which one of these entities is NOT a
  designated voter registration agency under
  state or federal law?

      A. An office that offers public assistance
      B. A military recruitment office
      C. The clerk of circuit court office
      D. A center for independent living
      E. An office that issues driver‟s licenses.

      Answer: C
                           Question 3
 The youngest age a person can pre-register to vote is:

        A. 16 years old
        B. 17 years old
        C. 15 years old
        D. None of the above

Answer: D.
A 15 year old can pre-register if he or she has been or is being issued a
driver’s license. DHSMV defines ‘license’ to include ‘permit.’ This provision
became effective January 2008 but will change January 2009. The youngest
that someone will be able to pre-register will be 16 years old. See s. 2,
chapter 2008-95, Laws of Florida, amending s. 97.041, F.S.
                       Question 4
 If someone says “please register me as an
 „independent‟, which of the following should be
 entered in the political party field?

     A. Independence Party of Florida
     B. No party affiliation
     C. Independent Party of Florida
     D. Independent Democrats of Florida
     E. None of the above

   Answer: E. You must ask the person for further clarification. You
   cannot assume he or she meant a particular political party or no party
   affiliation.                                                        8
                   Question 5:
   A parent or guardian has to approve or sign
    before a 17 year old or younger can pre-
    register to vote. True or False?

    Answer: False.

    Although state law requires parental or guardian approval for
    a 17 year old or younger to obtain his/her a driver’s license
    permit, no such co-approval is required to pre-register to vote.
    The right to pre-register lies exclusively with the 17 year old or
    younger. See s. 97.041, F.S.

                          Question 6
 If someone hand-delivers a paper voter registration
 application to you that is incomplete and/or filled out
 somewhere other than your office, do you . . .?
   A. Reject it.
   B. Accept it and file it away.
   C. Direct the person to the local supervisor of
      elections‟ office.
   D. Accept it.
Answer: D. Do not reject, file away or toss (it is a public record).
Whether incomplete or filled out somewhere other than your office, you
must accept the application. Stamp date of receipt (as it may become
person’s registration date), enclose in agency-marked envelope or
courier bag and forward to local supervisor of elections no later than 5
days of receipt.
                         Question 7
 Why must and should you record a declination?

   A. Serves as compliance record of your agency‟s
      registration activities under NVRA and state law.
   B. Serves as program evaluation record in order to report to
      Congress if and how people are taking advantage of the
      many opportunities to register or update a registration
      record in locations other than just through the supervisor
      of elections‟ office.
   C. All of the above
   D. A & B.

   Answer: C or D, trick answers. 
     State and federal laws require DHSMV or other offices issuing
     driver’s licenses to keep a record of declinations.
                           Question 8
 A person who is registered to vote in a Florida county
  and moves to another Florida county has to re-register
  as a new voter in the other county in order to vote.
  True or False?

  Answer: False.
  Prior to January 2006, a person was required to re-register as a new
  registered voter whenever moving residence from one Florida county to
  another. As of January 2006, when the State launched the statewide Florida
  Voter Registration System as required by the Help America Vote Act of 2002,
  a person who moves between Florida counties does not have to re-register
  in his or her new county. The person simply updates his or her address. Any
  county supervisor of elections or the Division of Elections’ registration
  official can enter the information into FVRS as received, regardless in which
  county the person actually resides.
                  Question 9

 Your office or other voter registration
  agency determines whether someone is
  eligible to register. True or False?

 Answer: False.

 Only the Supervisor of Elections determines ultimately
 whether someone is eligible to register and continues to
 be eligible as a registered voter.

                       Question 10
Florida is a closed primary election state which means…
A. You must be registered with a major or minor political party in
   order to vote for your party‟s candidate nominees in partisan races
   on the ballot in a Primary Election or Presidential Preference
   Primary Election (PPP Election).
B. You can vote, regardless of your political party affiliation, in non-
   partisan office or issue contests on the ballot in the Primary
   Election or the PPP Election.
C. You can vote, regardless of your political party affiliation, in a
   Universal Primary Contest(i.e., when all the candidate nominees
   for the partisan race belong to the same party and the winner of
   the primary election would face no opposition in the General
D. All of the above.
E. A only.
Answer: D.
                        Question 11
 An eligible person can register only up until book closing
  or must have made all updates to his or her voter
  registration record by book closing in order to vote in an
  upcoming election. True or False?
  Answer: True and False
  1.Registration can occur at any time.
  2.In order to vote in an upcoming election, a person must be registered
  or have submitted a complete and valid voter registration application by
  book closing.
  3. After book closing, a person can still change or update a voter
  registration record except he/she can not change political party
  affiliation in order for it to apply to upcoming election. However, eff.
  January 2009, a person will be able to change his/her political party after
  the book closing date for a general election. See s.5, ch. 2008-95, Laws
  of Florida, amending s. 97.055, F.S.

                       Question 12
 A person‟s political party affiliation information in a
  voter registration record is confidential and exempt
  from public disclosure. True or False?

 Answer: False.

 In Florida, voter registration records are public records and have been
 open to the public since at least 1913. Before 2006, these records could
 be inspected by anyone but could only be copied by certain
 governmental or political persons or entities. After January 2006, the
 law changed and the only information that is confidential and exempt is:
 1. Information as to whether a person declined to register or update
 his/her registration record, 2. The location where a person registered or
 updated his/her record, and 3. A person’s social security number,
 Florida driver's license number, and Florida state ID card number. A
 person’s signature cannot be copied but can be viewed. (See section
 97.0585, Florida Statutes)                                             16
End of Quiz

          History of NVRA

• Congress enacted the National Voter
  Registration Act (42 U.S.C. 1973) in 1993 in
  response to declining years of voter turnout.

Federal Law Requirements

NVRA (42 U.S.C. 1973gg-3)

•Required simultaneous voter registration services with
new or renewing driver‟s license services

(also known as the Motor Voter law)

Federal Law Requirements (cont‟d)
Help America Vote Act of 2002 (specifically s. 303)
• Enhanced processes for voting and voter registration processes started the
Voting Rights Act and NVRA

•Directed states to create single statewide voter registration systems-(Florida
Voter Registration System-FVRS).
   Before January 2006, 67 county voter registrations were unable to
  exchange or share information. A person could be registered in several
  counties without supervisors of elections‟ knowledge.
   DHSMV worked with FVRS to convert from a paper to electronic
  registration intake as the primary (not exclusive) registration process.
   After January 2006, DHSMV‟s electronic intake system and all county
  voter registration systems interface to create FVRS, primarily maintained by
  Department of State. The Bureau of Voter Registration Services is created
  to process registrations too. Now persons can register from anywhere in
  the state. Registered voters moving between Florida counties simply
  update their address, including at the polls, without having to re-register
State Law Requirements
•Most states adopt implementing law by 1995.

•Florida enacts Florida Voter Registration Act “FVRA”
in January 1995 (ss. 97.057,97.058, Florida Statutes))
to implement the NVRA requirements.

•Section 97.057, Florida Statutes specifically sets out
voter registration requirements that apply to offices
that provide driver‟s license services.

One of NVRA‟s Primary Purposes:

To make it easier and more convenient for
persons to register to vote:

 By increasing the number of locations, other than
  Supervisor of Elections’ offices, where eligible
  citizens can apply for or update voter registration
  information (42 U.S.C. 1973gg-3)

 By requiring the creation of a national mail-in voter
  registration application (42 U.S.C. 1973gg-4)

             General Procedures:
What Are You Required to Do?

1.   Each time someone comes in . . .

       For a new driver’s license,
        For a driver’s license renewal, or
        For a change of his or her residential
       address on driver’s license record

  a. ASK the person orally (or in writing, if the person is
  hearing impaired) „Do you want to apply to register to
  vote (in Florida) or do you want to update your
  (Florida) voter registration record?‟
          General Procedures (cont‟d):
b. Let      the person know orally (or in writing) that:

•   Some of the information gathered as part of the driver‟s license
    service/application process can be automatically applied to complete a
    new voter registration record or update a current record.

•   You will be sending the person‟s voter registration information and
    signature captured electronically for further processing by the
    Supervisors of Elections.

•   The information as to whether someone declined to register or update a
    record is confidential and will only be used for voter registration

•   The information as to the office where the person applied will also be
    confidential and can only be used for voter registration purposes.
     General Procedures (cont‟d):

2.  Include a voter registration application with
every driver‟s license renewal extension
application (s. 97.057(5), Fla. Stat.)

3.  Treat every change of residential address the
person makes as a request to change it also on
his or her voter registration records UNLESS the
person indicatess otherwise verbally or in writing.
(42 U.S.C.1973gg-3(d)) [This would include
residential address changes submitted online.]

          General Procedures

To Whom Do You Offer Voter Registration
Anyone who is 18 years or older (assuming
otherwise eligible)

          Special Class of Applicants
1.   Pre-registrants
     • Anyone who is 17 years old or older
     • Anyone who is younger than 17 years old who is being
       issued or has been issued a driver‟s license (includes
       “license permit”)(became effective January 2008)
         Pre-register to vote means the person is on the registration rolls but
          cannot vote until he or she turns 18 on the election. Registration system
          automatically converts to full-fledged voter on birthday.
         Parental or guardian co-approval is not required to pre-register to vote.
          Statutory right belongs to pre-registrant.
         Effective January 2009, the law will change so that only 16 years or older
          will be able to pre-register. See s. 2, chapter 2008-95, Laws of Florida,
          amending s. 97.041, F.S.
         If the electronic intake system does not allow you to input voter
          registration information on an applicant, offer the person a paper
          application to complete and assist them in completing the application.
            Special Class of Applicants
2. Persons with Protective Orders Against Violence.
   a.   Do not intake or otherwise take their voter
        registration information.
   b. Refer these persons immediately to the county
        supervisor of elections for registration. Special
        registration process applies.
           Person must register (subject to 4-year renewal) with the
            Attorney General‟s Address Confidentiality Program to
            obtain substitute mailing address for voter registration
            and voting. (Address Confidentiality Program, Attorney
            Genera/Victim‟s Compensation Office, The Capitol PL-01, Tallahassee,
            Florida 32399-1050, Toll Free 1-800-226-6667)

           Person‟s voter registration is not ever stored in FVRS.
           Person can only vote by absentee ballot.
                Special Class of Applicants
3.   Persons Who May Request Address Confidentiality
 Who Are They? Judges, state attorneys, guardians ad litem, child abuse
investigators, law enforcement officers, correction officers, firefighters, human
resource personnel, etc. including their spouses and children.
 Why? The Florida Legislature found that these to be high-risk professions
based on decisions made.
 What is protected? Residential address, phone number, photos, etc. may
be exempted from public disclosure. See section 119.071(4)(d), Fla. Stat.
 When Does it Apply? ONLY AFTER written request is submitted. An
applicant is still required to submit residential address for proper precinct
assignment. The exemption to records in each agency to which a person
submits a written request for exemption. E.g., a request to DHSMV for DL
information and a request to supervisor of elections for voter registration
 How Will it Be Done? The agency custodian is responsible for ensuring
that the residential address and other protected information in the public record
are redacted and not released in a subsequent public records request. 29
             General Procedures:
What Do You Do If Someone Does Not Want to
Register or Update His/Her Record?
1. Accept person‟s decision. A person has the right to refuse
  at any time before or during the registration process.
  He/she may decline orally or by failing to give his or her
  signature on the application. The latter is less likely since
  you capture the signature electronically at the beginning of
  the driver‟s license portion. If he/she changes his or her
  mind, abort electronic record and record declination.
2. Record the declination. That information is forwarded to
   the statewide voter registration system.
3. Keep a record of the declination for two years (audit
           Points to Remember:
What is purpose of recording declination?

1. It serves as a compliance record of your
  agency‟s registration activities under NVRA and
  state law.

2. It serves as a program evaluation record for the
   basis of a bi-ennial Congressional report about if
   and how people are taking advantage of the
   opportunities under NVRA to register or update a
   record in places other than through the supervisor
   of elections‟ office.
               General Procedures:
What Do You Do If Someone Accepts the Offer
to Apply to Register or Update His/Her Record?
1. Do not ask the person twice for the same information (NOTE:
  current DHSMV electronic process requires you to ask twice for
  residential address).
2. Intake new or updated voter registration information.
3. Explain fields as necessary or requested. Remember, prior to
  2006, it was an entirely paper process. Person had the benefit of
  the application form to read top of form which explained
  eligibility, book closing, registration with a political party, right to
  confidentiality, and closed primary election concept. You are
  now the „living‟ application form.
4. Let person know if you have to abort driver‟s license part and
  that re-entry of driver‟s license/state identification card process
  means you have to re-enter voter registration information too. 32
      General Procedures (cont‟d) :
What Do You Do If Someone Accepts the Offer
to Apply to Register or Update His/Her Record?

3. If the electronic intake system does not allow you to input voter
  registration information on an applicant, offer the person a paper
  application to complete and assist them in completing the
  application as you would if you were walking hims or her through
  the electronic registration intake process.

4. Accept paper application. Stamp date of receipt. Enclose in
  agency-marked envelope/courier bag. Forward to Supervisor of
  elections‟ office no later than 5 days from receipt.

Points to Remember
What is required for „completed‟ application?
(refer to statewide form DS-DE #39)

   Name (field #7)(first and last name minimum)
   Date of Birth (field #5)(Month, day and year)
   Check the boxes (fields #2, 3, 4)–
      U.S. Citizen (permanent legal resident is not a U.S. Citizen),
      Non-Felon or Felon with Rights Restored.
      Non-adjudication of mental incapacity or Mentally adjudicated
       incapacitated as to rights but rights restored.
    Personal identifying number (DL #, State ID Card #, or last 4
    digits of social security) or if none issued, person must write
    the word “NONE” (field # 6)
   Residential Address (field #8)(no mailing or business address)
   Signature and date signed (field #16) (required; affirms oath
    and truth of information on form) A person may sign with an “X” if person
    has difficulty writing or has physical disability limiting his/her ability to execute „traditional‟
    signature. No guardian, parent, or person acting through power of attorney may sign or
    register for another.
Points to Remember
What is not required for completed application?
(refer to statewide form DS-DE #39)

   Phone number (field #11)
   Former name (field #11)
   Former address (field #10)
   Gender (field #14)
   Race/ethnicity (field #13)
   State or country of birth (field #14)
   Political party affiliation (field #12)
   All other non-required fields (assistance at polls, pollworker volunteer,

    However, all this information is important. It may be used identify duplicate
    registration records in the system, to contact an applicant or registrant
    regarding a question about his or her incomplete application or existing record,
    to ensure that a person receives assistance at the polls, or to determine
    whether someone may be able to vote in the Primary or Presidential Preference
    Primary Election and for which ballot contests based on his or her political
    party affiliation.
                  General Procedures

1.   Enter name and date of birth information
    accurately. If wrong or misspelled name or
    wrong date of birth is entered,
•   It may create duplicate registration record because voter
    registration official relies on spelling of first, middle and last
    name and date of birth as match criteria to prior records.

•   It may become difficult to locate the person‟s name on a
    precinct register or electronic poll-book at polls. Person may
    have to vote provisional ballot in lieu of regular ballot because
    record can not be found.

     Be sure that date of birth entry is in order of MONTH, DAY
     AND YEAR. In some foreign countries, the month and day are

             General Procedures (cont‟d)
2.       Enter residential address as correctly a
         possible. If wrong residential address is
         entered or entered incorrectly,
     •     It may cause wrong precinct/polling place to be assigned. For
           example, person may appear at wrong precinct. Even though he
           or she could do address update at polls, the person may not
           have to time to go to right precinct to vote. If he or she votes
           provisional ballot at the wrong precinct, it will not count because
           the person was not in proper precinct.

     •     No business or mailing address may serve as residential
           address. However, the shelter where a homeless person stays in
           the evening(s) may serve as residential address. An address
           where a person docks his/her residential riverboat or houseboat
           and receives mail may serve as residential address.
Address Input
a.Input data into proper separate address segment fields, i.e., street
number, suffix, street name, street type, post direction, unit type, and unit
number. Do not fit address all into one field.

            General Procedures (cont‟d)
b. If DHSMV‟s street validation program prompts you with message that
address is invalid or not recognized,
 •Review for obvious administrative input errors (i.e., inverted or omitted letters,
 transposed or omitted numbers.)
 •Ask person to verify information he or she provided to you.
 •Avoid using abbreviations in street names whenever possible (for example, if street
 name is Tennessee, do not abbreviate to Tenn.

c.    Do not leave out numbered street suffixes. For example, enter as 22nd,
5th, 1st, in lieu of 22, 5 or 1.

d.   Refer to any official street address list available for your county. Some
streets known by several names. For example, in Leon County-Tennessee
Street, Mahan Drive, and U.S. 90 are all the same road.

e.  Use the U.S. Postal Services‟ website as resource for zip codes, etc.
(www.usps.com ‟.                                                       39
                    General Procedures
3.       Be sure that political party affiliation is
         correctly entered.
     •     Although political party affiliation is not required for
           registration, Florida is a closed primary state. That means a
           person’s decision to select or not select a political party with
           which to register may affect his or her right to vote in a Primary
           Election or Presidential Preference Primary Election or the
           right to vote for certain contests on the ballot for that election.

        Political Party Field Input
What does closed primary election state mean?
1. Only persons registered with a (major or minor) political
party can vote for that party’s candidate nominees on the ballot
in the Primary or Presidential Preference Primary Election.
2. All registered voters regardless of party affiliation or no
party-affiliation, can vote in contests in the primary or PPP:
a) For issues (e.g., statewide constitutional amendments or
other local referendums
b) For non-partisan candidate offices (e.g. judges, school
board districts or non-partisan constitutional offices (provided
local ordinance says the office is non-partisan)
c) For partisan candidate office if all the candidate nominees
are from the same political party and the winner of the Primary
Election or the PPP faces no opposition in the General Election.
(known as Universal Primary Contest)
            Political Party Field Input (cont‟d)
 What if someone says “I want to register __?”
. . . As an Independent. Do you input “No-party” “Independent Democrats of Florida”
“Independent Party of Florida” or “Independence Party of Florida?”
. . . As a Democrat. Do you input “Florida Democratic Party (aka Democratic Party)” or
“Independent Democrats of Florida?”
. . . As a Socialist. Do you input “Florida Socialist Workers” “Socialist Party of Florida”
or “Party for Socialism and Liberation-Florida?”
. . . As a Libertarian. Do you input “Libertarian Party of Florida” “Progressive Libertarian
Party” or “Party for Socialism and Liberation?”
. . . With the America Party. Do you input “The Real Food Party of the United States of
America” “American Poor People Party” “American Reform Party of Florida” “Surfers
Party of America” “Veterans Party of America” “America First Party of Florida” or
“America Party of Florida?”
. . . With the Reform Party. Do you input “American Reform Party of Florida” “British
Reformed Sectarian Party” or “Reform Party?”

         Political Party Field Input (cont‟d)

 Ask for clarification as to which political
  party the person intended or whether he or
  she not want to register with any party at all.
   As of July 2008, there are 2 major political parties and 30
    minor political parties registered in Florida.

   DOS sends party list updates to DHSMV for immediate
    implementation in system and current list of all registered
    parties is always available at:

            General Procedures (cont‟d)
 DHSMV‟s current    (until mid-July 2008)   system menu for
  political party selection

   Lists all registered major and minor political
    parties alphabetically in one list

   Provides no option for someone to enter „no-
    change to political party‟ if someone does not
    want to change what is currently recorded

   Does not allow someone one to be able to print
    out a list of all the parties for the applicant or
    registered voter to review.

Menu Screen until July 2008 (cont‟d)

                General Procedures (cont‟d)
   DHSMV new system menu (available by mid-July 2008):
     Divides the political party menu selections into 3 major
        1. Major party listing (Democratic Party stands for Florida Democratic Party
          and Republican Party stands for Republic Party of Florida)

        2. No party affiliation
        3. Minor party listing (alphabetical order)

     Allows someone to come in and make changes other than
       political party so that you do not have to enter anything into
       the political party field.
     Allows you to print-out the political party list for someone to
       review whereas previously you could not.

New Menu Screen for Party Change

New Menu Screen for Changes Other
than Party

New Menu Screen for Signature

              Points to Remember

   Do not influence or try to influence someone to pick
    a particular political party affiliation.

   Do not display any political party affiliation or party

   Do not say or do anything that discourages someone
    from registering to vote.

   Do not reveal any person‟s registration information
    for any purpose other than administration of voter

            General Procedures:
What Do You Do After You Input the Data?
1. Give the person a print-out to review.

2. Allow the person time to review and verify the
   accuracy of the information. (s. 97.057(2)(b)(1)c.,

3. Ask the person to specifically review name,
   address, political party affiliation field and to read
   the oath. Do not accept the information for
   electronic upload UNTIL the person has verbally
   verified the information and affirmed the oath on
   the print-out.
    General Procedures-Cont‟d
4. Tell the person to hold onto the print-out and oath
   receipt until he or she gets confirmation/notice
   (i.e., voter information card) from the supervisor of
   elections (SOE).
5. Tell the person to contact the supervisor of
   elections immediately if the person has not heard
   from that SOE or received a voter information card
   within 14 days.
6. Transmit daily electronically inputted/completed
   applications/voter registration information and
   signature to FVRS after receipt (upload from local
   office to main office no later than evening of the
   date information entered).
             General Procedures:
What If Someone Drops Off or Mails in a Paper
Voter Registration Application to Your Office?
1. Accept it even if it is incomplete, submitted on an
   invalid form, or is from someone registering from
   another county.

2(a). If application is handed-delivered, stamp date of
   receipt on application. Do not include the agency name
   or address in the date stamp.

2(b). If application is mailed in, keep post-mark dated
   envelope with application, even if post-mark date is not
   clear or can be barely seen.
       General Procedures-Cont‟d:
3. Enclose all applications (date-stamped hand-delivered
   applications and mailed applications with their post-
   mark dated envelopes) in an envelope or courier bag.

4. Mark the envelope or courier bag clearly with your
   agency/office name and location. This allows the
   county supervisor of election to record in FVRS from
   where the applications came (“source code”).

5. Forward to your local supervisor of elections within 5
   days of receipt or ensure that courier service picks up
   within 5 days. (timeframe is stricter than NVRA 10-day
   requirements-state law governs; s. 97.058(4), Fla. Stat.).
Why Is Important to Stamp Date of
Receipt on an Hand-delivered
Date of receipt stamp = voter‟s registration date,
if application is otherwise complete at time of submission

      If application is incomplete, the date of
      registration is the date all required
      information to determine eligibility is
      received. Supervisor of Elections/voter
      registration official has up to 13 days to
      input voter registration information into

Why is it Important to Keep Post-mark
Dated Envelope with the Mailed in
The date of post-mark (on original application envelope)
= voter‟s registration date, if application is complete at time
of submission.
                           If application is incomplete, the date
                           of registration is the date all required
                           information to determine eligibility is
                           received. If no post-mark or postmark
                           is unclear, then date received by SOE
                           or Division of Elections becomes
                           voter‟s registration unless received
                           by supervisor of election within 5
                           days after book closing. Then book
                           closing date=voter‟s registration date.
         Types of Valid
(Paper) Voter Registration Forms
      That You Might See

1.   Florida Statewide
     Voter Registration
     Application (DS-DE
     #39 Version 01/08)
      Discard blank
       forms dated
       older than
      May use left-
       over 2006
       Forms until
       December 31,
      Use the 2008
       form whenever

2. National Mail-In Application

3. Federal Post-Card Application (FPCA) and
          Absentee Ballot Request

                                  Primarily used by voters
                                  subject to the Uniformed
                                  and Overseas Citizens
                                  Absentee Voting Act
                                  1. Members of the United
                                  States uniformed services
                                  on active duty and the
                                  Merchant Marine, their
                                  spouses and dependents,
                                  2. United States citizens
                                  residing outside of the
                                  United States

                                  Dual function-FPCA
                                  serves as request for an
                                  absentee ballot which is
                                  good for the next two
                                  regularly scheduled
                                  general elections.
4.   Any agency-created form that
     must be approved by
     Florida Department of State

               Point to Remember
Question: Should you reject a hand-delivered or
mail-in application if it is not submitted on one of the
recognized valid forms?

Answer: No. Accept it and process it as you would
any other valid application. Supervisor of Elections
will notify applicant or registered voter if application
is incomplete or submitted on improper form.

           Florida Voter Registration
          System (FVRS) Procedures
 The supervisor of elections determines eligibility of person
to register based on whether the application is complete or
not. If the person is eligible, the person is made a registered
voter. If person already registered, information is updated.
Supervisor sends out a voter information card typically within
14-30 days.

 Voter information card is a reference card, not an
identification card. The card contains officially recorded FVRS
information including a person’s name, date of birth, legal
residential address, registration date, registered political party or
no-party affiliation, assigned congressional districts, other office
districts, and voting precinct.
              Point to Remember
Question: Why is important to know that voter
registration information was electronically inputted
or received via a paper application from or through a
voter registration agency?
  Answer: It gives you (DHSMV/Tax Collector (acting
  as agent for DHSMV) credit for the fact that persons
  are using your agency as a point of entry (i.e.,
  manner or location) through which to apply or
  submit a new registration or update for processing.
  This information later contributes to the statistical
  basis for U.S. Elections Assistance Commission bi-
  ennial report to Congress.

           FVRS Procedures (cont‟d)
 The agency or office or manner by which an application is sent
  or submitted to the supervisor of elections gets assigned a
  source code number.
 FVRS categories 7 major source codes:
      DHSMV/tax collectors offices (those that issue driver‟s licenses)
      Mail (submitted directly by individual)
      Public Assistance
      Disability (includes educational institutes w/ offices serving
   students with disabilities)
      Military Recruiters
      Public Libraries/Centers for Independent Living
       Other-(directly through SOE’s Office or submitted by third-party
   registration organizations)
        FVRS Procedures (cont‟d)

 Source code data recorded in FVRS is used to
  compile statistical information about your agency‟s
  NVRA activity level.

 Florida Department of State reports that statistical
  information data to the U.S. Elections Assistance
  Commission (EAC) through a bi-ennial survey.

 The EAC uses that information to issue its bi-ennial
  report to Congress about the level of voter
  registration activity occurring at DHSMV and other
  NVRA voter registration agencies and the
  effectiveness of the law.

Source Percentage

Registration Activity Level

              As of July 2008
              • 10 ½ million active
                 registered voters
              • 44,000 pre-registered
              • 1 ½ million inactive
                 registered voters
              in the State of Florida.

         What If NVRA Is Not Followed?
•What: Civil Remedy-Administrative Complaint/Court Action (s.
97.023, Fla. Stat., 42 U.S.C. 1973gg-9)
•Who: Any person who alleges violation of voter registration or
removal process under NVRA or Florida Election Code against
Department of State, Supervisor of Elections, DHSMV (offices that
issue DLs), Voter Registration Agency, or Armed Forces
Recruitment Center
•How: Informal dispute resolution; mediator appointed
 •Within 30 days of complaint filed
 •Within 20 days of complaint filed(if violation occurred within 120 days (3
 months) of election), or
 •Immediate court action (Bypass administrative process) if violation
 occurs within 30 days of state/federal election and person’s right to vote
 is affected.
•What else: Award of attorney fees
    What If NVRA Is Not Followed? (cont‟d)

   Civil Remedy-Declaratory/Injunctive Relief by U.S.
      Attorney General/Department of Justice
        (42 U.S.C. s. 1973gg-9)

 Criminal Penalty for Knowing and Willful Violations
    Fine + Max. 5-year Prison for intentional threats, intimidation, or
    undue influence as to a person’s ability to register or to vote, or for
    fraud in voter registration application process (42 U.S.C. 1973gg-10)

Point to Remember
When Can a Person Apply to Register?

Answer: Any time. However, in order to
vote in an upcoming election, the
person must either be registered by the
29th day before the election or have
submitted a complete application by
that date. (s. 97.055, F.S.)

            General Procedures
 Always keep paper applications available in case
your system does not allow electronic entry:
  Keep forms (English and Spanish-same version)
 right at your work station and in plain view of
 entrance to office/agency.
  Order stock paper applications in advance from
 Division of Elections . („How to Order‟ information –
 next slide)
  Download forms for printing from the Division of
 Elections‟ website. (Department of State no longer
 prints red and blue application forms.)
  Makes extra copies of the black and white
 application. (both sides)
            How to Order
Stock Voter Registration Applications

        Contact: NVRA Administrator
                  Suzie Still
    Bureau of Voter Registration Services
             Department of State
            Division of Elections
       R.A. Gray Building, Room 316
         500 South Bronough Street
      Tallahassee, Florida 32399-0250
            850.245.6290 (phone)
              850.245.6237 (fax)

           How To Order- Cont‟d
 To order applications which may be done via
 a fax or email request, include the following:
      Name of the person receiving the applications.
      A mailing address (not a post office box).
      The number of applications that you need.
         – Applications are in packages of 250 so specify the total
           number of applications needed. Available in English and
         – A contact telephone number.

 For alternative formats (Braille, large font),
 request special advance order.
 Election Year 2008 Important Dates

Dates registration books close:
 Primary Election ………July 28, 2008
 General Election……….October 6, 2008

2008 Election Dates:
 Primary Election: August 26, 2008
 General Election: November 4, 2008

 Find out and get to know who your agency’s
  designated NVRA coordinator is. Contact him or
  her for any questions regarding specific internal
  agency/office procedures and protocols.

 Refer to your county supervisor of elections for
  registration questions. (contact information for all
  supervisors of elections is available on the
  Division of Elections website at:

          Communication (cont‟d)

 Contact the Division of Elections
  for voter registration questions.

 Refer to voter registration and
  voting guide and other
  information and other NVRA
  information on our website at:

 Question/Answers

 Evaluation
 Please take a moment to complete the
 workshop evaluation. This will help us to
 provide more informative workshops in the

 Thank you for your
 attention and input.


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