Graduate School Letter of Intention Template by qff14598


Graduate School Letter of Intention Template document sample

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									LETTER OF OFFER TEMPLATE FOR: Teaching Assistants, Graduate Part-Ti me Instructors, Research Assistants,
and Graduate Assistants.

NOTE: Specific figures for the percent time, hours/week, etc., as required in the offer letter are available fro m tables on the
Graduate School web site at: ml. One table is used for Graduate
Part-Time Instructors (GPTI) and the other is used for both Graduate Assistant (GA) and Teaching Assistant (TA)

If this student position requires a background check (see “flo wchart for all student appointments” at
http://www.colo for details) and a background check
(BGC) has not been processed within three years, a BGC may be necessary. Be sure to comp lete the BGC bo x in the
upper right-hand corner of the offer letter for all letters.


                                                                                                               BGC B OX
                                                                                                    1. Is a BGC needed? Yes No
                                                                                                    2. If yes, an e-mail has been sent
                                                                                                       to candidate and HR ________
                                                                                                    3. BGC completion date _______


Depart ment
Campus Bo x
Emp loyer ID Nu mber: 846000555

RE: Letter of Offer - Appointment to Position of _______________

Dear Name,

The University of Colo rado at Boulder (“Un iversity”), Depart ment of ______ (“Department”) is pleased to offer you a ___%
time, ___ hrs/wk (.__ FTE) (insert appropriate tit le: Teaching Assistant, Graduate Part-Time Instructor, Research Assistant, or
Graduate Assistant) appointment for the Academic Year ___. The co mpensation for this appointment is based on AY____
rates and is estimated to be $___ with a maximu m of A-B hours of tuition credits for the Fall Semester and C-D hours of
tuition credits for the Spring Semester. Your appoint ment begin date is _________. The compensation is paid in monthly
increments of approximately $___, distributed in n ine (9) monthly pay ments, beginning September 30, (year) through May 31,
(year). The exact stipend amount is generally availab le at the end of July prior to the beginning of the academic year.

In this position you will be required to perform the following duties, including, but not limited to (list job duties):

The following are additional terms and conditions applicable to your appointment:

    You must be enrolled as a full-t ime, degree seeking graduate student each semester, with no grade of “incomp lete” in any
    course, and with at least a B (3.0) grade point average. You also must maintain satisfactory academic performance and
    progress toward your degree.

    You may not accept other University employ ment that would result in your being employed more than 50% time by the
    University unless you receive approval by the Associate Dean of the Graduate School in advance of the beginning date of
    your appointment. International students with student visas may not, under any circumstances, exceed 50% employ ment.
    If you are not a Colorado resident and are a qualified person, you must petition for Co lorado in-state tuition classification
    within one year so that you are elig ible for in-state tuition for your second year of graduate study. Instructions on how to
    apply for residency can be found on the registrar’s website: ion.html . Failure to do so may result in inelig ibility to hold a
    monthly appointment at the University.

    You may be assigned to work during semester breaks. You are ineligib le for paid vacation or sick leave. You will receive
    all Un iversity holidays as paid leave.

    You are required to attend discrimination and harassment training. For a train ing schedule, see:

    For appointments of 20% or greater, the University will pay 70% of your total premiu m fo r the Go ld Co mp rehensive Plan.
    Additional information is available by calling the Wardenburg Student Health Insurance Office at 303-492-5107 or
    accessing the Golden Buffalo Student Health Insurance website at http://www.colo .

    You are responsible for paying mandatory student fees and any applicable course fees.

    Tuition remission is provided for the purpose of supporting the scholarly pursuits of graduate students who work at least
    twelve weeks in an academic year semester and maintain satisfactory academic progress toward their degrees.

    You agree to comp ly with all resolutions, rules, and regulations adopted by the Board of Regents, and with policies and
    regulations adopted by the University, the Boulder Campus, the Graduate School, the Depart ment, school, college, or other
    unit in wh ich your appointment is made consistent with the policies and procedures of the University.

    The terms of this appointment shall be construed and interpreted according to the laws of the state of Colorado. This
    appointment is subject to the laws and policies of the University of Colorado, as they may be amended fro m t ime to time.
    To the extent that the laws and policies of the University conflict with state or federal laws, state or federal laws shall

    Once your appointment has been approved, the specific terms and conditions of your appointment, as described in this
    letter of offer, may be changed only by a duly executed written addendum to this letter of offer. The Un iversity, may,
    however, make changes to its employ ment policies that affect all emp loyees or certain classes of employees and these shall
    become effective without the necessity of a written addendum to this letter of offer.

    The laws of the state of Colo rado require that people employed to teach in any state university who are citizens of the
    United States affirm in writing that they will support the constitutions of the United States and of Colorado, and that they
    will faithfully execute the duties of their emp loy ment. The required oath form is attached. You must return it, notarized,
    with your offer letter if you have not completed one previously.

    [If background check is required ]
    This offer is contingent upon the satisfactory completion of a criminal (and financial, if appropriate) background check as
    required by the University. You will receive an e-mail fro m one of our depart ment staff members with details regarding
    the background check requirement. Shortly thereafter you will receive an e-mail fro m the University’s external vendor,
    HireRight Customer Support ( ), that will d irect you to complete the authorization form
    on-line. The background check must be completed prior to employ ment.

    State of Co lorado law specifically provides that you be an employee-at-will in this position and that the
    following paragraph be included verbatim in this letter of offer; the provisions of this paragraph shall
    supersede and control any conflict ing provisions of any University policy or emp loyee handbook:
         Your employment contract is subject to termination by either party to such contract at any time during its term, and
         you shall be deemed to be an employee-at-will. No compensation, whether as a buy-out of the remaining term of the
         contract, as liquidated damages, or as any other form of remuneration, shall be owed or paid to you upon or after
         termination of such contract except for compensation that was earned prior to the date of termination.

Please indicate your intention to accept this offer by signing below on the appropriate line, and returning the original and the
notarized oath form if you will be teaching, to [depart ment contact name], ___ UCB, by [specific date].

[Chair Name]
Chair, Depart ment of ____________

I accept this offer as stated above.

Name:_________________________________________________                 Date:____________________

Candidate’s e-mail address

 For Department/Program Use Only: Funding Distribution SpeedType ____________________
 BGC required: Criminal Financial None
 Funding Source: L&R ____ Other: ___________Position # _____________________
 Budget Avail ________________________________________
               Faculty Oath
                                                                   If you are not a citizen of the United
                                                                   States and are appoint ed on a
OATH                                                               temporary basis, you are not
REQUIRED BY C.R.S. 22-61-104                                       required to take this oath.         To
                                                                   exercise this option, please print
State of Colorado        )                                         your name on the line below in this
                         ) ss.                                     box.
County of ______________ )

I solemnly (swear)* (affirm)* that I will uphold the Constitution of the United States and the

Constitution of the State of Colorado, and I will faithfully perform the duties of the position upon

which I am about to enter.

                                               Signature ___________________________

                                                      Name Printed _______________________

Subscribed and (sworn to)* (affirmed)* before me this ______ day of ____________, 20______.

                                                      Notary Public
               Notary Seal
                                                      My commission expires: _______________

*Strike inapplicable word


This oath is not an oath of allegiance to the United States or to the State of Colorado. Subscribing to this
oath does not confer rights or responsibilities of citizenship in the United States or in the State of
Colorado, nor is subscribing to it intended to modify or revoke any obligations to the nation or to the state
in which the subscriber holds citizenship.

ASA 6/00

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