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Coaching PhD students

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Coaching PhD students Powered By Docstoc
					Coaching PhD students

Prof. Dr. Bart Noordam
FOM-Institute for Atomic and Molecular Physics, Amsterdam, The Netherlands Noordam@AMOLF.nl, www.AMOLF.nl

Disclaimers:

I am not an expert, just someone from the field Only experience in Physics and Chemistry

1

AGENDA

Based on 4 years PhD program

• Year 1 • Year 2

Arrival Data collection

• Year 3 • Year 4 • Year 5

Presentation of first results Thesis preparation Oeps, not yet ready!

• What to do after your PhD?

2

New role: transition from master student to post doc

• As a PhD student you are in between a master student and a post-doctoral fellow
• Consider what you expect from this role and what others expect

3

Day 1: who to meet at your department/institute?

WHO

ROOM

 Group leader (your own)  Group member (your colleagues)

V    V   V        

Director Secretariat Librarians Head E&I (e-mail address!) Head Instrument making Receptionists Head Engineering Office Supply room personnel Head Financial administration Facilities (keys!) Health & Safety Coordinator Travel/Accomodation Officer Personnel Officer

1.14 1.13 1.20 0.40 0.09
0.02 0.81 0.82 0.92 0.87 0.85 0.83

4

Day 5: Beyond research, set your training goals

Facts: Most students will after their PhD NOT continue in that field of research Recently graduated researchers claim to benefit in their new job from the skills learned, less from the content

Conclusion: Focus on content and skills

Example: Set every three months a goal you want to achieve, related to but not exactly focused on your thesis research
• How can I effectively communicate with my supervisor? • How can I can get most out of a day full of presentations? • How can I present my latest results such tha I get MOST feedback?

5

Week 2: read and discuss your training plan
Training plan is written by supervisor
Research Research objective Design of research, as well as reporting method and timing of response Training plan What expertise and skills must be acquired during your PhD training? How is this be implemented (1st year specific, subsequent years general) (e.g. lecture course, symposia, traineeships, studying abroad) Supervision plan How often and in what way is personal supervision provided by group leaders and/or other supervisor(s) (at least once a weeks)? (+ yearly planning & evaluation meeting)

6

AGENDA

• Year 1 • Year 2

Arrival Data collection

• Year 3 • Year 4 • Year 5

Presentation of first results Thesis preparation Oeps, not yet ready!

• What to do after your PhD?

7

Work discussion: informal presentation

Format • Weekly meeting of 15-20 scientist • PhD students present 6x per year their results

Objectives • • • • • Ordering of data in presentable format Training of presentation skills Feedback on scientific program Learn to improve results by incorporating input from others Define next steps
8

Project progress monitor
- monthly evaluation with supervisor
Initiative often taken by PhD student Communication and planning tool

Name : Date : Proposed date next progress meeting : Project : Number of months active in project : End of project :

1. What are the most important results of the past month?

2. Did you deviate from the planning and what was the cause?

3. What are the most important goals for the next month?

4. What needs to be done to achieve these goals (hurdles to be taken)?
9

AGENDA

• Year 1 • Year 2

Arrival Data collection

• Year 3 • Year 4 • Year 5

Presentation of first results Thesis preparation Oeps, not yet ready!

• What to do after your PhD?

10

Elevator presentation of results

Be always prepared to discuss with peers and coaches in 1 minute conversation:

• What you are doing? • What type of problem you still have to solve?

11

Presentation of results in conference format
- at your own University/Institute

Format 1. 2. 3. 4. Weekly meeting of 60 scientist PhD students present 1x per year their results Presentation of 15 minutes + 5 minutes questions Followed by weekly Colloquium (1 hour)

Objectives
1. 2. 3. Training of presenting in conference format Information exchange within Institute Feedback of peers and coaches

12

Visit at least one international meeting each year

Format 1. 2. 3. International setting 50+ participants PhD students give oral or poster presentation Informal discussions in breaks and special sessions

Objectives

1. 2. 3. 4.

Get to know the field you are working in Understand the position of your own research Familiarize with latest results Make contacts with experts

13

Advice: start writing papers/chapters as soon as possible

Data collecting approach

Publishing loop

• • • • • •

Data Data Data Data More data Enough data??

• • • • •

Data Analysis New data Final analysis Chapter/article

• Writing • Oeps competitors published earlier! • Writing • Oeps need other data • Writing • Writing

• • • • •

Data Analysis New data Final analysis Chapter/article

14

AGENDA

• Year 1 • Year 2

Arrival Data collection

• Year 3 • Year 4 • Year 5

Presentation of first results Thesis preparation Oeps, not yet ready!

• What to do after your PhD?

15

Time management – count down

Make a count-down planning together with supervisor

Month
-10 -8

Activity
Finish chapter 1 Finish chapter 2

-6

Finish chapter 3
……

……
-4 -3 0 Write Introduction + summary Thesis submission to committee PhD defense 16

Survive the complexity of multi tasking by planning and communication
Finalize chapters

Solve some issues in interpretation

Look for new job

PhD student in action

Lay-out and printing of thesis

17

AGENDA

• Year 1 • Year 2

Arrival Data collection

• Year 3 • Year 4 • Year 5

Presentation of first results Thesis preparation Oeps, not yet ready!

• What to do after your PhD?

18

Employment: do not fire PhD students

• Timing and planning is also responsibility of supervisor and employer • Shared obligation to find a job for PhD student

Employer should give PhD student a contract until defense

19

Important for PhD student: your boss has a boss

Someone, not directly involved, should monitor progress Director/Dean

Supervisor/Professor

PhD Student

20

Formal extension after 3,5 years
- given a 4 years program

Month
-10

Activity
Finish chapter 1

-8 -6

Finish chapter 2 Finish chapter 3 ……
……

-4 -3

Write Introduction + summary Thesis submission to committee

0
3

PhD defense
New job/contract ends

Ph D Student
date signature

Supervisor/Prof.
date signature

Director/Deam
date signature

21

AGENDA

• Year 1 • Year 2

Arrival Data collection

• Year 3 • Year 4 • Year 5

Presentation of first results Thesis preparation Oeps, not yet ready!

• What to do after your PhD?

22

To Postdoc or not to Postdoc?

PhD

Postdoc

Industry

Academia

Industry

23

Alumni network can support finding suitable position

Database of former PhD students

Bi annual meeting at Institute

Name: …. Adress: ….. E-mail: ….. Left Institute: …..
Employer: ….. Job descripotion: …

Former PhD students (20-30) meet current generation (20-30) to see the Institute again and exchange job experiences

24

Summary/warning

Tools are just tools to support: • Planning • Communication

25

AIM of this presentation

1. Share some insides
2. Show some obvious tools that can help

3. Discuss these issues with audience

26


				
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posted:5/23/2008
language:English
pages:26
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