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									    Family
 Readiness
    Group
Information Brief
      1030-1230, 23 March 2006
                1 of 51
               Agenda

FRG Quick Start Guide
FRG Fundraising
Private Organizations
Waiting Families Program
New Technology Initiatives
AHLTA
Yellow Dust

                  2 of 51
FRG Quick Start Guide




         3 of 51
        CDR & FRG Leader Partnership
            Guide “Quick Start”
    “Reaching out to CDRs, Soldiers, and Families!”
•   Helps get FRGs Started
•   Definitions
•   Responsibilities
•   Links to Resources




                          4 of 51
FRG Fundraising




      5 of 51
            FRG Fundraising

Clarification of:

• Internal vs. External
• Funds Management
• Acceptance of Donations or Gifts, &
  Other Legal Considerations



                    6 of 51
                  FRG Accounts for Donations &
                     Fundraising Activities

Unit Mission “Official” (Appropriated Fund) APF Funding

                                                               Private Organization (PO)




 Informal FRG Fund                        Donations and
                                          Fundraising
                                          Activities
                                                                      General
                                                                     MWR Fund

                                                                  MWR Unit Fund
                                                                  “Unit Activities Fund”

                          Army Community Service
                     “Supplemental Mission Fund” - SA 9J




                                                     7 of 51
       Army Commander’s Guide
                    Background

• DA PAM 608-47 was rescinded (over a year ago)
• Army and DOD regulations, as well as many
  interpretations of these rules, have changed
• The new Commander’s Guide to FRG Operation IS
  the current OFFICIAL POLICY. It was developed to
  assist Commanders and FRG Leaders understand
  the legal and ethical considerations of FRG support
  and funding
• May be downloaded from www.MyArmyLifeToo.com
• It just went thru review Army-wide as a precursor
  for converting it into a regulation

                        8 of 51
       Army Commander’s Guide
                FRG Official Status

• FRG is an official Army program, formed IAW AR
  600-20, Army Command Policy. (ALARACT
  MESSAGE from DA G1, dated 11 October 2005)
• It is a unit commander’s program. And all 8th
  Army units MUST have an FRG (Policy Memo #20)
• It is not a private organization (PO) or a non-
  appropriated fund instrumentality (NAFI).
  Fundraising is not to be its major mission focus.
  More to follow on Informal Funds and POs later
  this morning….
• Funding is subject to unit commander’s
  discretion and subject to the availability of unit
  APF funding
• FRG mission activities are to be funded with
  appropriated fund (APF)
                        9 of 51
           FRG Mission Activities
      Resourced by Unit (“Mission”) APFs

•   Government office space and equipment
•   FRG Newsletters
•   Use of Official Mail Privileges
•   Use of Government Vehicles
•   Registered volunteers expenses, depending upon
    availability of unit funds (…. or NAFs)
    – Travel and training (ITOs for FRG volunteers)
    – Reimbursement of incidental expenses
    – Childcare while volunteering
• Child Care for Armed Forces members in support
  of a contingency operation, depending upon
  availability of funds. (If APFs are not available,
  can use NAFs)
                             10 of 51
       Army Commander’s Guide
               FRG Informal Funds

• IAW AR 600-20, Commanders may authorize
  FRGs to maintain informal funds and fundraise
  for specific planned purposes
• Operation of the fund must be consistent with
  Army Values, DoD 5500.7-R, Joint Ethics
  Regulation, AR 600-20 Command Policy, and SJA
  opinion
• Funds are capped at $5,000 – “total gross annual
  income” (a calendar year limitation)
• One Informal Fund is established for each FRG
• Financial reports are to be provided to the unit
  commander at least monthly (or more frequently
  if requested)
                                              Continued
                       11 of 51
       Army Commander’s Guide
           FRG Informal Funds (cont.)

• The “supervisor” is the unit commander; Rear
  Detachment Commander is used if the unit is
  deployed
• Informal Fund Custodians (Treasurers) are liable
  for any loss or misuse of funds; fidelity bonding
  is a unit commander’s call
• An Informal Fund Custodian and Alternate Fund
  Custodian are to be appointed in writing by the
  unit commander
• Informal Funds cannot be mixed or deposited
  with personal or MWR unit funds
• May not solicit “sponsorship,” gifts, or
  donations; but may accept unsolicited,
  unconditional gifts within the following
  parameters - -
                        12 of 51
    FRG Informal Fund Acceptance
              of Gifts
• Unconditional gifts of money or other tangible
  property MAY be accepted by the Informal Fund
  in amounts up to $1,000. The donation could be
  deposited into either the non-appropriated fund
  unit welfare fund, ACS (Supplemental Mission
  account), or the FRG Informal Fund
• SJA advises in the event the FRG is approached
  with an unsolicited donation they should consult
  their legal advisor for an official ethics opinion
• The MWR Fund may always accept donations for
  FRGs in its ACS Supplemental Mission account
• No organization other than official DoD MWR
  activities may accept “commercial sponsorship.”
  (See Sec. Abell MEMO dated March 25, 2004)

                        13 of 51
       Use and Care of the FRG’s
            Informal Funds
• May be used for purely social activities, holiday
  and FRG parties, events, or outings, volunteer
  recognition, supplemental unit send off and
  welcome home social activities
• May NOT be used to augment other unit informal
  funds, to purchase items which should be
  purchased with APFs, or to purchase traditional
  military gifts not related to family readiness
• Should be safeguarded in a bank account, one
  account per organized FRG. (NOTE: the Credit
  Union and Community Banks in Korea provide
  account services to officially sanctioned FRGs)


                        14 of 51
     Banking Support to Informal
               Funds

• FRGs (informal funds) may obtain a bank
  account with “Community Bank” or the
  USA Federal Credit Union
  – Community Bank (POC: 721-7707)
     • Informal Funds may not have over $1,000 in their
       account
     • Monthly maintenance fees/service charges can be
       waived with memo of request. Normally a
       $5.00/month maintenance fee is charged if an
       account balance falls below $300
  – USA Federal Credit Union (POC: 725-3282)
     • No account ceiling on informal funds
     • No monthly maintenance fees/service charges if
       account balance falls below $5.00
                          15 of 51
      Army Commander’s Guide
          FRG Fundraising Activities

• FRGs are not established to be
  fundraising organizations
• FRGs may only conduct internal
  fundraising as defined by AR 600-29, the
  Joint Ethics Regulations (JER), and The
  Judge Advocate General (TJAG) opinion
  dated 11 Jan 2006
• FRGs may NOT engage in external
  fundraising (Further clarified on the next
  slide in this presentation)
• When in doubt, the unit’s Ethics Advisor
  should be consulted to define the scope of
  internal vs. external fundraising
                    16 of 51
  Definition of Internal Fundraising
              Activities
• 11 Jan 06 Office of General Counsel (Ethics and
  Fiscal law) and the Army Standards of Conduct
  Office interpretation: An Army organization –
  including units, installations, and FRGs – may
  officially fundraise from its own community
  members or dependents and from all persons
  benefiting from the Army organization. For
  example, an installation may benefit from the
  Brigade or Unit FRG. Fundraising must be:
   – for the organization fund, as apposed to a private
     charity, particular military member or similar cause
   – approved by the commander with cognizance over the
     location of fundraising if different from the
     organization’s area
• Commanders shall consult with their SJA or
  Ethics Counselor and avoid all conflicts with
  other authorized fundraising activities
                           17 of 51
      Korea-Specific Interpretation Of
            FRG Fundraising:

• Never, never off-post!
• If limited only to the location (“unit area”) and
  personnel of the FRG’s organization – the FRG’s
  unit Commander may approve the fundraising
• If different from the actual unit area and
  organizations’ assigned personnel and
  dependents, the FRG unit Commander must
   – consult with their SJA or Ethics Counselor
   – avoid all conflicts with other authorized fundraising
     activities
   – obtain approval in writing from the Commander with
     cognizance over the location of fundraising. In Korea,
     this is the Area Commander


                            18 of 51
          Another Korea-Specific
             Consideration:
• Use of the Military Postal Service (MPS): U.S.
  non-profit, service, social, civic and fraternal-type
  organization and sponsored family members,
  when such organizations are primarily
  established to serve DoD military and civilian
  personnel in overseas areas may use the
  MPS. This use will not include mailing items for
  business or commercial purposes
• So FRGs absolutely can use the MPS for mailing
  newsletters etc. Also, POs, if organized primarily
  as service organizations supporting the
  command and DoD personnel, may use the MPS
  so long as they did not do so for profit
• See DoD 4525.6-M
                          19 of 51
                   FRG Accounts for Donations &
                      Fundraising Activities
                                                                               Private Organization (PO)
 Unit Mission “Official” APF Funding                                        - No limit on received donations
- Cannot be received; fundraising                                           - Distributions are based on decisions
 is not a element of mission funding                                          by PO members
                                         Donations and                      - Internal & external fundraising permitted;
                                                                              external fundraising activities require
  Informal FRG Fund                       Fundraising                         garrison commander approval
                                                                            - Subject to P.O. reporting requirements
- Donations may be received up to          Activities                       - Funds could be used to purchase items
  $1K (unsolicited, unconditional)
- Funding supports social events                                              that are authorized APF support
  and items not authorized to be                                                     General MWR
  funded with APF                                                                    Fund
- Commercial Sponsorship is not
  authorized
- Internal fundraising (within unit)                                                 MWR Unit Fund
                                              Army Community Service
  okay if approved by unit commander                                                 (Unit Activities Fund)
                                        “Supplemental Mission Fund” SA 9J
  and ethics counselor (SJA)
                                                                            - Fund is principally an MWR dividend to
- Expanded (installation-wide) internal   - Donations may be received;        soldiers; $7.50/soldier/yr.
  fundraising requests require              authority levels are same as    - Donations can be accepted by DMWRs
  additional approval by the garrison       for MWR Unit funds; SJA           up to $5K, garrison commander to
  commander. Can only be approved           review is required                $25K, etc .
  if deemed of benefit to the entire
                                          - Spending is limited to items    - Principally supports organization days,
  installation by the garrison              not authorized to be funded       unit outings & social events – at
  commander                                 with APF                          company/detachment levels
- Annual income may not exceed $5K        - All FRGs must share in the      - Must be spent on items open to or
  P.A. (calendar year limit)                donation                          of benefit to the entire unit
- One Informal Fund is established by
                                                                            - May not be spent on items authorized
  each FRG
                                                                              APF support
                                                     20 of 51
         Fund Raising Wrap-Up

• We have addressed the issues of:

  – FRG Fundraising (Internal vs. External)
  – Unit Commander vs. Area Commander
    authority for approval of fundraising events
  – The FRG Bank Account
  – Acceptance of gifts and donations (solicited
    vs. unsolicited and conditional vs.
    unconditional)
  – Use of the Military Postal Service


    “Call your SJA or Ethics Counselor for help!”

                       21 of 51
   Private Organizations

How to Form a Private Organization
         (PO) in Korea?




               22 of 51
    What is a Private Organization?

• A PO is a self-sustaining, non-federal entity, incorporated
  or unincorporated, established on a U.S. military
  installation with written consent of the Installation
  Commander or higher authority (DoD definition)
• There are presently 107 POs in Eighth Army; 68 are in Area
  II. Our POs are quite diverse and include Masonic
  organizations (approx 20%), Scouting units, professional
  organizations, sports groups, etc.
• They are operated by individuals acting outside any official
  capacity as officers, employees, or agents of the federal
  government. Must been a clear delineation between what
  an individual does in their official capacity and what they do
  as a PO member
• AR 210-22 provides the Army’s policy on POs

                              23 of 51
   What Can Private Organizations Do?
                      (AR 210-22)


• Conduct PO business on a military installation
• Conduct fundraising activities on an installation
  (with Installation Commander approval)
• Conduct membership drives/campaigns
• May be authorized use of Army real estate by
  Installation Commander – either through lease or
  license agreement
• May obtain an on-post bank account
• Can receive unlimited donations, which are used
  as the membership desires
• Typical uses of PO funds include: donations to
  charities, membership events, youth
  scholarships, holiday coupons/gift certificates,
  and social events with Korean counterparts

                        24 of 51
   What Private Organizations Can’t Do

• Present appearance of official sanctioning or
  support by DoD
• Engage in activities that duplicate or compete
  with authorized Army or NAFI activities
• Distribute or sell alcoholic beverages
• Discriminate or deny membership based on race,
  color, creed, etc.
• Receive preferential treatment (what the Army
  permits one to do, it must permit other similar
  organizations to do)
• Receive financial assistance or other assets from
  the government or a NAFI. Assets can not be
  transferred to a PO unless there is a legislative
  authority (e.g., DODI 1015.9 for overseas scouting
  activities)
                                               Continued
                        25 of 51
  What Private Organizations Can’t Do
                    (Cont.)


• Coerce others to join the PO
• May not use on-post legal, audit,
  transportation, postal services for
  business or commercial purposes,
  printing, information management
  activities, clerical, financial, copying,
  management, and procurement
  services

                    26 of 51
           Installation Commander
              Responsibilities *

• Provides POs written approval to conduct their
  activities on an installation. Authorization to
  operate and renewals are granted for a two-year
  period
• Ensures compliance by POs with Army and Joint
  Ethics Regulations (JER). Installation
  Commanders may terminate a PO if it does not
  adhere to Army policies and procedures
• Renders approval on PO requests for real estate
  leases and licenses when deemed in the best
  interest of the Army

* Note: In Korea, this authority resides with the
  Area Commanders

                         27 of 51
               Staff Judge Advocate
                  Responsibilities

• Reviews all requests for legal sufficiency before
  support is granted to a PO. Reviews are
  conducted on:
   – Initial permissions to operate
   – Renewal requests
   – Real estate agreements
• Advise Commanders, Financial Management
  Division (FMD) PO Coordinators, and Army
  personnel (both military and civilian) on PO
  matters
• Provide advice and training to Army employees
  (military and civilian) on PO participation
 SJA Officers (operating in an official capacity) are not
authorized to provide legal advice to POs on internal PO
                    operating issues
                             28 of 51
       Financial Management Division
              Responsibilities

• In Korea, the MWR Financial Management
  Divisions are the proponent offices responsible
  for exercising administrative oversight of POs on
  behalf of the Area Commanders
• Financial Management responsibilities include:
   – Monitoring POs to ensure compliance with applicable
     regulations
   – Processing of all PO requests thru the servicing Staff
     Judge Advocate Office for Installation Commander
     approval
   – Ensuring the timely submission of all pertinent
     documents
   – Coordination/processing of all private organization
     fundraising requests
• Maintain files on all POs

                            29 of 51
          PO Authorization Requirements
                               (per AR 210-22)

•   A copy of the organization’s constitution and bylaws signed by
    the President and ratified by elected officers of the general
    membership
•   If not addressed in the constitution or bylaws, the following four
    statements are required:
     – A statement providing information on the PO’s nature, functions,
       objectives (to include the planned use of generated funds), and
       activities
     – A statement providing information on membership eligibility and the
       PO’s responsibilities for all management functions. POs must obtain
       adequate insurance against public liability, claims, property damage,
       and other legal actions. Additionally, fidelity bonding coverage is
       required for members or employees handling monthly cash flow
       exceeding $500
     – A statement of the organization’s liability, if assets are not enough to
       cover all liabilities. It must also address the extent of the
       organization’s members' personal liability for debts of, or claims
       against, the private organization
     – A statement that the organization will neither propagate extremist
       activities nor advocate violence against others or the violent
       overthrow of the Government and will not seek to deprive individuals
       of their civil rights
                                                                         Continued
                                      30 of 51
  PO Authorization Requirements
                 (cont.)

• An agreement to reimburse the Army
  for utility expenses, unless use is
  incidental (would cost more to bill
  and collect than it costs to provide
  the utility)




                  31 of 51
          Reporting Requirements
• In addition to the information required for PO
  approval, approved POs must supply the
  following:
   – Approved minutes/summaries of PO meetings
     (submitted within one quarter after approval by the PO)
   – Financial statements (quarterly)
   – Any major changes in the PO activities, membership
     requirements, officers, objectives, organization,
     constitution, bylaws, use of funds, and management
     functions (within one month after the change transpires)
   – Names, addresses, and phone numbers of the officers
     (annually or upon change of President or Treasurer)
   – Copies of audit reports if annual receipts total $1,000 or
     more; required every two years (within one month after
     completion of audit; note: audits are also required with
     change of Treasurer)
   – Requests for revalidation (submitted 90-days before
     expiration)
                             32 of 51
              Need Assistance?

• MWR Financial Management Divisions will assist
  any organization wishing to become a private
  organization
• Current points of contact are:

  – MWR Division, KORO, 723-4141, bldg #1560, South Post,
    Yongsan

  – Area I, 732-9141, bldg #T429, Camp Red Cloud

  – Area II, 738-4046, bldg #4106, Room 206, South Post,
    Yongsan

  – Area III, 753-6121, bldg #252, Camp Humphreys

  – Area IV, 768-6360, bldg #T1254, Camp Henry
                           33 of 51
Waiting Families Program




           34 of 51
         Army Community Service
            Mission Statement

The mission of the ACS center is to:

• Facilitate commander’s ability to provide
  comprehensive, coordinated, and
  responsive services that support
  readiness of Soldiers, civilian employees
  and their families
• Maximize technology and resources,
  adapt to unique installation requirements,
  eliminate duplication in service delivery,
  and measure service effectiveness

                     35 of 51
          Waiting Families Program

• AR 608-1 (ACS) 4-28, Services to waiting families
• Support services will be provided to families
  residing on post or in the surrounding community
  who are living separately from the military and
  civilian sponsor because of mission
  requirements. Such circumstances include
  unaccompanied tours, extended temporary duty
  and field training exercises
• Efforts will be made to identify and contact these
  families to:
   –   Provide information on community services
   –   Assess the need for services and information
   –   Provide crisis intervention services
   –   Act as liaison with military and civilian agencies to
       ensure provision of required services

                               36 of 51
        Waiting Families Program
                        (cont.)

• Support groups will be organized for identified
  waiting families, as appropriate
• Families will be identified who are departing the
  installation for a stateside location while the
  sponsor serves an unaccompanied tour. An
  effort will be made to inform the family of the
  services available in their destination area and
  with the consent of the family notify the gaining
  ACS center of the family’s arrival in the area
• Pre-departure briefings will be provided to
  address coping with stress factors and the
  practical aspects of separation and relocation


                         37 of 51
       Army Community Service

FRG POCs In Area Commands:

• Area I                   730-3062

• Area II                  738-7510

• Area III                 753-7439

• Area IV                  768-7610
                38 of 51
New Technology Initiatives




            39 of 51
        Technology To Connect

• Soldier Management System (SMS)
  – Used For Assigning Soldiers & Tracking
    Soldier Actions In Korea
  – Modules Are Accessed via the Web
• In & Out Processing (IOP)
  – Automated Process Which Gathers Soldier
    Data
  – Populates Forms With Collected Data
  – Streamlined




                      40 of 51
       Why is this Important?

• Links ACS Support To The
  Designated FRG Member
  – Local Family Member
  – Waiting Family Member
• Links The Unit To The Designated
  FRG Member
• Provides Up To Date Contact
  Information For The FRG

                  41 of 51
Process Overview




      42 of 51
VISIT:




http://8tharmy.korea.army.mil/G1/Well-Being%20Web%20Page/FRG/FRG_Start.htm
                                   43 of 51
AHLTA




 44 of 51
              AHLTA Overview

• AHLTA is the military’s electronic health record.
• AHLTA allows healthcare providers at any
  military treatment facility to access a patients
  medical records.
• All 18th MEDCOM clinics across the peninsula will
  implement AHLTA separately from 17 April
  through 7 June.
• Army wide implementation experience shows
  decreased appointment access for 6 weeks at
  each clinic. Implementation will result in a 50%
  decrease in available appointments for the first
  week with progressive improvement over the next
  6 weeks.

                        45 of 51
         Clinic Appointment Impact

•   121st General Hospital: 17 April – 3 July
•   Area IV: 24 April – 19 June
•   Area III: 15 May – 17 July
•   Area II: 22 May – 10 July
•   Area I: 7 June – 11 August

* Dates are estimated based on first clinic
    implementation in each area through the 6 week
    reduced access for last clinic implemented

                         46 of 51
                  Mitigation Plan
• Implementation of space available care to access
  appointments IAW with DoD and DA policies. Allows
  for priority to Active Duty (AD) and TRICARE Prime.
• Increase staffing in the 121st Gen Hosp Emergency
  Room (ER) to care for anticipated increase of patients
  that are not able to receive appointments in the
  Ambulatory Care Clinic or Troop Medical Clinic.
• Refer more patients requiring primary/specialty care
  to Memorandum of Understanding (MOU) hospitals.
• Increase the number of Same Day appointments, while
  reducing the amount of routine and wellness
  appointments during implementation. Decrease
  includes availability of physical exams and VA
  disability physicals.
• Minimize field training for 18th MEDCOM units and
  implement extended hours if necessary.
                          47 of 51
               Assistance Required
• Emphasis in the following areas will assist in limiting the
  impact felt by our beneficiaries:
   – Encourage beneficiaries to schedule appointments prior to
     AHLTA implementation for the following conditions.
       • All stable chronic health problems.
       • Periodic wellness exams due during the AHLTA implementation.
         This includes pap smears (PAP’s), sports physicals and periodic
         physical exams.
   – Reduce the number of no shows to scheduled appointments.
     The current average no show rate for appointments is greater
     than 12%. Each one of these appointments could have been
     used by another patient in need of an appointment.
   – Maximize the utilization of non-18th MEDCOM healthcare
     providers, organic to other commands, in Troop Medical
     Clinics to allow for increased medical appointments.
   – Active dissemination of the AHLTA implementation and its
     impacts to service members and family members through all
     venues, to include FRG meetings.


                                 48 of 51
Yellow Dust




    49 of 51
                   Yellow Dust – 황사 (HwangSa)
What is it? Fine dust particles from 1 to 10            What can I do?
   microns in size from the deserts of china,
   Mongolia and Manchuria                               During the dust storm:
What does it do? Decreased visibility, cause and        •   Avoid outdoor activities, especially for elderly,
   exacerbate respiratory illnesses such as                 young children, and persons with asthma or other
   asthma                                                   airway diseases
When does it happen? Usually in the Spring but          •   Keep windows and doors closed
   has been extending into the Winter.                  •   Remove contact lens and wear glasses
                                                        •   Brush your teeth and wash your hands, face and
                                                            eyes with warm water upon returning indoors
                                                        •   Drink plenty of water to keep your tears flowing well
                                                        •   Use air filter to keep air clear & humidifier to
                                                            increase indoor humidity level
                                                        •   Wash dust exposed fruits & vegetables before
                                                            consuming
                                                        •   Wash hands carefully before handling & preparing
                                                            food
                                                        After the dust storm has cleared:
                                                        •   Air out room/house
                                                        •   Wash carefully dust exposed objects before using
                                                            them     For more information, contact the Deputy Chief of Staff
                                                                       Force Health Protection, 18th Medical Command at 736-
                                                                       3025 (duty hours)/011-9179-1645 (other times)
  Satellite View of Yellow Dust over Korean peninsula    50 of 51
Yellow Dust Activity Restriction Recommendations
 Heavy exertion
   • Walking hard surface at 3.5 mph > 40 lb load
   • Walking loose sand at 2.5 mph with load
                                                                                  Personnel at High Risk:
   • Field assaults
   • Running                                                                       Young children
                                                                                   Elderly
      Dust          Level of
  Concentration      Health       Personnel at High Risk        All Others         With heart disease
     mg/m3          Concern                                                        With lung disease such as
      0-50           Good                                                          asthma
                                   Consider reducing
     51-100        Moderate        prolonged or heavy
                                        exertion
                                                                                  Commanders should:
                   Unhealthy
                                   Reduce prolonged or
     101-150      for Sensitive                                                      Identify Soldiers at
                                     heavy exertion
                     Groups                                                          high risk and take
                                   Avoid prolonged or
                                                                 Reduce              additional protective
     151-200       Unhealthy                                   prolonged or          measures
                                     heavy exertion
                                                              heavy exertion
                                                                                     Include Yellow Dust
                     Very           Avoid all physical       Avoid prolonged
     201-300
                   Unhealthy        activity outdoors        or heavy exertion       conditions in risk
                                                                                     assessment for
                                   Remain indoors and        Avoid all physical      training events
     301-500      Hazardous
                                  keep activity levels low   activity outdoors.


Predictions for Yellow Dust in the Korean peninsula will be notified to the USFK public through command
channels and Armed Forces Network Korea. Contact DCSFHP at 736-3025 (duty hours) and 011-9179-1645
                                                       51 of 51
(other times) for specific dust concentrations at your location during a yellow dust storm.

								
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