Docstoc

Sales Receipt Samples - DOC - DOC

Document Sample
Sales Receipt Samples - DOC - DOC Powered By Docstoc
					e18867f2-508a-458b-85e7-0e9606a2080b.doc          -1-

                           TENDER FORMAT
TENDER FOR THE PURCHASE OF 550 NOS. COLLAPSIBLE/MOVEABLE AND MOBILE
                 BARRICADES FOR USE IN DELHI POLICE

  Sl.                               Requirement         Details     Page No.
  No.
   1.          NAME OF THE FIRM


      2.       CORRESPONDENCE ADDRESS WITH
               TELEPHONE AND FAX NO.

      3.       LOCAL ADDRESS WITH TELEPHONE
               AND FAX NO.

      4.       APPLICATION FEE DETAIL


      5.       EARNEST MONEY DETAIL


      6.       COPY OF SALES TAX REGN./VAT
               REG. CERTIFICATE ALONGWITH TIN
               NO.
      7.       COPY OF LATEST SALES TAX
               CLEARANCE    CERTIFICATE/LATEST
               VAT DEPOSIT RECEIPT
      8.       SAMPLES OF BARRICADES AS PER
               TENDER SPECIFICATION

      9.       CERTIFICATE AS PER CLAUSE NO.
               15

      10.      LIST OF OWNERS/PARTNERS AND
               CERTIFICATION REG. BLACKLISTING
               & CRIMINAL CASE ATTACHED OR
               NOT
      11.      COPY OF TERMS & CONDITIONS
               DULY SIGNED




            SIGNATURE OF THE TENDERER
            WITH STAMP



                                                                  -1-
e18867f2-508a-458b-85e7-0e9606a2080b.doc                   -2-



                                                      TERMS AND CONDITIONS

       Sealed tenders are invited in two bids system i.e. Technical Bid and Price/Commercial
bid by the undersigned from the reputed dealers/firms/ fabricators for the purchase of
Collapsible/Moveable and Mobile Barricades for use in Delhi Police, as per details given below:-

NOTE:- SEPARATE TENDER SHOULD BE SUBMITTED FOR EACH ITEM

   Sl.        Name of item                 Delivery    Tender fee    Earnest        Specification      Remarks
  No.         with Quantity                 Period                   Money
  1          250 Nos.                      45 days     Rs. 200/-    Rs. 27,000/-   Annexure-“A”       Separate
             collapsible/                                                                             tender
             Moveable                                                                                 should be
             Barricades                                                                               submitted
  2.         300 Nos. Mobile               45 days     Rs. 200/-    Rs. 65,000/-   Annexure-“B”       for both
             Barricades                                                                               items.

                  The tender should reach this office by post or can also be put personally in
       the sealed tender box kept in the Reception Room, Prov. & Logistics, 5, Rajpur Road, Delhi
       on the following terms and conditions: -

1.         Separate envelope should be used for TECHNICAL BID as well as for PRICE BID. The
           Word TECHNICAL BID/PRICE BID FOR THE PURCHASE OF ______________
           BARRICADES FOR USE IN DELHI POLICE DUE TO OPEN ON 2.11.2009 at 11.00 AM
           shall be prominently marked on the top of each envelope.

2.         The tenders should reach this office by 10.30 AM on 2.11.2009.

3.         The Technical bids will be opened first at 11.00 AM on 2.11.2009 and the PRICE BID
           will be opened only after scrutiny of technical bid. The price bids of those firms will be
           opened who will qualify in the technical bid.

 4.        No tender will be accepted by hand and tenders received late will not be entertained.

 5.        Incomplete or conditional tenders will not be entertained.

 6.        The tendering firm will have to submit application fee Rs. 200/- (Rs. Two hundred only)
           (non refundable) in the shape of Demand Draft in favour of DCP/P&L at the time of
           submission of tender. In case the firm fails to attach the draft of application fee, the
           tender shall be rejected

 7.        Tenderers will have to submit the earnest money for the amount as noted above in the
           shape of Demand Draft/FDR/Bank Guarantee or Banker’s Cheque from a Commercial
           Bank in favour of DCP/Prov. & Logistics, 5, Rajpur Road, Delhi-110054 payable at
           Delhi. No tender will be accepted without requisite E.M.D. The EMD should be valid for
           forty five days beyond the bid validity period.

                                                                                                -2-
e18867f2-508a-458b-85e7-0e9606a2080b.doc       -3-

 8.        The firm whose tender is accepted will have to deposit Security Money @ 8% of total
           cost on demand within 7 day failing which the Earnest Money will be forfeited. The
           decision of the Purchase Committee will be final in this regard. The action regarding
           blacklisting of the firm can also be taken. No interest will be payable on Security Money.

 9.        All SSI units registered with NSIC/DGS&D for this item as per tender specification are
           exempted from depositing of EMD. They should have to enclose valid registration
           document with their tender.

 10.       The tendering firm must be registered with the Sales Tax/VAT Deptt. and a copy of
           their registration under the Sales Tax/VAT bearing the TIN Number be provided,
           besides the Latest Sales Tax Clearance Certificate or copy of latest VAT deposit receipt.

 11.       Delivery of goods at Delhi Police premises shall be completed within 45 days in
           accordance with the terms specified by the Purchaser from the date of award of
           contract.

 12.       Liquidated Damages : If the Supplier fails to deliver any or all the of the Goods or
           perform the Services within the time period specified in the Contract, the Purchaser
           shall, without prejudice to its other remedies under the Contract, deduct from the
           Contract Price, as liquidated damages, (not by way of penalty) a sum equivalent to
           1(one) percent of the price of the delayed goods until actual delivery or performance,
           upto a maximum deduction of 05% (Five Percent) of the undelivered stores.

 13.       The tendering firm will deposit the papers of the Past Performance, if any.

 14.       The tendering firm shall require to deposit a sample of Barricades of the required
           specifications for inspection by the Purchase Committee. In the absence of samples,
           the tenders will not be entertained.

 15.       The tenderer must attach a certificate regarding the quality of the material used
           alongwith the technical bid.

 16.       The tendering firm must patch sticker with his sample, duly stamped and signed for
           easy identification.

 17.       The tendering firm must quote the rates inclusive of all taxes i.e. Sales Tax/VAT/ Excise
           Duty etc. in words as well as in figures. Nothing over and above shall be payable.
           Cutting or overwriting in the tender/offer will render the same as cancelled.

 18.       The rates offered shall remain valid for 06 (six) calendar months from the date of bid
           opening. A bid valid for a shorter period may be rejected by the Purchaser as non-
           responsive.

 19.       The tendering firms have to mention the warranty period of the Barricade. However,
           the minimum warranty period of the Barricade would be two years from the date of
           delivery. The security money will be released only after completion of warranty period.

                                                                                     -3-
e18867f2-508a-458b-85e7-0e9606a2080b.doc       -4-

 20.       All the Barricades supplied by the firm should be as per the required specification.
           Under no circumstances, sub-standard material will be accepted.

 21.       The quantity of the Barricades can be increased or decreased by the department
           according to the requirement.

 22.       Bidders shall not be permitted to alter or modify their bids after expiry of the deadline
           for receipt of bids.

 23.       The rates will be F.O.R. Delhi/New Delhi.

 24.       The payment will be made after receipt/acceptance of goods in good condition as per
           tender specification. No advance payment will be made. Besides, no interest would be
           payable in case of delayed payment.

 25.       All the firms participating in the Tender must submit a list of their owners/partners, etc.
           alongwith their contact telephone Nos. and a Certificate to the effect that the firm is not
           blacklisted by any Govt. Department nor any Criminal Case is registered against the firm
           or its owner or partners anywhere in India. Any firm blacklisted by any Govt. Deptt.
           Shall not be considered for this tender.

 26.       The Purchase Committee reserves the right to reject any tender or all the tenders
           without assigning any reason thereof. The Purchase Committee can negotiate with L-1
           firm only.

 27.       The tenders may represent themselves personally or through authorized representative,
           if any at the time of opening of tender.

 28.       The Purchase Committee, in order to satisfy itself can order a spot enquiry to verify
           soundness, capability and viability and to check the go-downs of the firms before
           opening of Price Bid.

 29.       The Purchase Committee also reserves the right to relax any terms and condition in the
           govt. interest.

 30.       A copy of the terms and conditions duly signed by the tenderer in token of having
           understood and agreed to the same should be attached alongwith the tender.

 31.       The tendering firms will separately marked/flagged all the required documents for easy
           identification.

 32.       In case the tenderer/successful bidder (s) is found breaking of any condition (s) at any
           stage during the proceedings of tender, warranty/guarantee period, the legal action as
           per rules/law shall be initiated and earnest/security money as applicable can be
           forfeited. Proceedings for blacklisting will also be initiated.




                                                                                      -4-
e18867f2-508a-458b-85e7-0e9606a2080b.doc       -5-

 33.       In case of violation of any clause of terms & conditions, show cause notice can be
           issued to call an explanation of the firm. If the reply of show cause notice is not found
           satisfactory, action against the firm for forfeiture of security money and blacklisting etc.
           can be initiated.

 34.       In case of differences arises between firm and Deptt., a Show Cause Notice will be
           given and explanation would be called. If reply is not found satisfactory legal action as
           deemed fit will be taken. Prior to legal action, the firm can also be called for
           negotiation.

 35.       All disputes are subject to the jurisdiction of courts in the National Capital Territory of
           Delhi.

NOTE: -

A)         FOLLOWING DOCUMENTS SHOULD                  BE   SUBMITTED      WITH     THE     ENVELOPE
           MARKED AS TECHNICAL BID: -

     1. APPLICATION FEE IN FAVOUR OF DCP/P&L.

     2. EARNEST MONEY PLEDGED IN FAVOUR OF DCP/P&L.

     3. SALES TAX /VAT REGISTRATION CERTIFICATE ALONGWITH TIN NUMBER.

     4. LATEST SALES TAX CLEARANCE CERTIFICATE/LATEST VAT DEPOSIT RECEIPT.

     5. SAMPLES OF BARRICADESAS PER REQUIRED SPECIFICATION.

     6. CERTIFICATE AS PER CLAUSE NO. 15

     7. A LIST OF OWNER/PARTNERS OF THE FIRM AND THEIR CONTACT TELEPHONE NOS.
        ALONGWITH A CERTIFICATE TO THE EFFECT THAT THE FIRM IS NOT BLACKLISTED
        BY ANY GOVT. DEPARTMENT NOR ANY CRIMINAL CASE IS REGISTERED.

     8. COPY OF TERMS AND CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, IN
        TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS.


     B) PRICE BID SHALL CONTAIN PRICE ONLY AND NO OTHER DOCUMENTS SHALL BE
        ENCLOSED WITH THE PRICE BID (ANNEXURE-“C”).

                                                                                Sd/-
                                                                     DY. COMMISSIONER OF POLICE
                                                                        PROV. & LOGISTICS: DELHI.
SIGN OF TENDERER-___________________
NAME IN BLOCK LETTERS______________
FULL ADDRESS: _______________________

                                                                                      -5-
e18867f2-508a-458b-85e7-0e9606a2080b.doc     -6-

                                                                               ANNEXURE-“A”

                        SPECIFICATION OF COLLAPSIBLE/MOVEABLE BARRICADE


       The Portable Sliding Barricade made of rectangular steel pipe (iron), full expandable
size length= 15’, height from base= 5’, both side steel rectangular pipe with six cross
rectangular steel pipes section, noiseless nylon ball bearing fitted two wheels duly painted with
enamel red and blue colour.

Detailed specifications are as under:-

a)          Both side rectangular steel Pipe: Height = 5’ (outer dia= 7 cms x 7 cms, thickness =
            2mm)
b)          Both side sliding (up & down) upto 12” height in base, ball bearing fitting for
            easy/smooth movement of folding and closing.
c)          Rectangle Frames below the both side rectangular steel pipe (both arms 1’x1’ and
            base= 2’ (outer dia = 7 cms x 7 cms, thickness = 2mm)
d)          One side two hooks of steel 1.5 cms x 1.5 cms rod.
e)          Other side two clamps of steel 1.5 cms x 1.5 cms rod.
f)          Six cross section using rectangular steel pipes length = 4’, outer dia 2 cm x 4 cms,
            thickness of pipe = 1mm
g)          Good quality bearing fitted Nylon Wheels duly barring fitted=2 Nos. (4” height &
            thickness 1.25”) to be fitted one side of barricade for easy & noiseless movement.
h)          The 2 ½’ from base to be painted in blue and the rest in Red enamel paint (Min. 2
            coats)

Note: Sample can be seen at Teen Murti Traffic Police Lines, Mother Teresa Crescent Marg,
      Chankaya Puri, New Delhi in Genl. Store, on any working day between 10.00 AM to 5.00
      PM.




                                                                                 -6-
e18867f2-508a-458b-85e7-0e9606a2080b.doc       -7-



                                                                                  ANNEXURE-“B”
                              SPECIFICATION OF BARRICADES FOR LAW & ORDER

     1.           Size                               8’ (L) x 4’ (H) x 1’X9” (W)
     2.           Dia of Pipe                        2”
     3.           Thickness of pipe used             14 gauge
     4.           Dia of Wheels                      16 Cms.
     5.           No. of wheels                      4 Nos. mounted on two axles. The base
                                                     widen of axles should be such that the
                                                     barricade are stable/balanced.
     6.           Rectangular Wire Mesh              13 gauge.
     7.           Iron Sheet                         1’x 6” wide length wise.
     8.           Wire mesh length wise              On upper and lower side of the iron sheet
                                                     with support for extra strength.
     9.           Flat for sqrs.                     25 x 25 mm
     10.          Flat of wheel length               70 to 78 Cms.
     11.          Hut & Top                          Wide 38 Cms., Wire mesh 31 Cms. & Iron
                                                     angle 25x25x3 mm on both sides.
     12.          Thickness of wire mesh             2.5 mm with 35x35mm square.
     13.          Reflector                          2 Nos. each reflector on both sides for clear
                                                     visibility at night.
     14.          Word Printed                       DELHI POLICE written in the Centre with
                                                     night shining paint
     15.          Delhi Police Monogram              Pasted on Flat iron sheet space
     16.          Welding                            Proper welding at junctions and joints to
                                                     ensure that full strength of pipes and sheet is
                                                     utilized.
     17.          Paintings                          The barricades shall be painted with yellow
                                                     colour retro reflective paint and it should be
                                                     ensured that Barricades is treated for rust
                                                     before painting.
     18.          General                            The welding, joints and corner shall be
                                                     smooth/grinded so as to prevent injury to the
                                                     user

Note : Wheels should be of mild iron/steel and not of cast iron.




                                                                                    -7-
e18867f2-508a-458b-85e7-0e9606a2080b.doc            -8-



                                                                                       ANNXURE-“C”


                                            PROFORMA FOR PRICE SCHEDULE


  Sl. No.                    Name of Item          Rate offered for       Quantity    Extended Price
                                                  each inclusive of all              inclusive all taxes
                                                         taxes
     1.           Collapsible/ Moveable                                   250 Nos.
                  Barricades


     2.           Mobile Barricades                                       300 Nos.




                                                                  SIGNATURE ____________________

                                                                  NAME OF FIRM __________________

                                                                  DATE _________________________




                                                                                      -8-

				
DOCUMENT INFO
Description: Sales Receipt Samples document sample