How Much Over Invoice Should I Pay for a New Car

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					TDY POLICY ON ECC
WHA

Asuncion, Paraguay
ADMINISTRATIVE SUPPORT: Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct
costs of the visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its
visit. Direct charge costs include, but are not limited to: American and LES overtime (for such services as airport
expediting, cashier accommodation exchange, control room staffing, representational event support), travel and per diem
costs incurred by post personnel in support of visitor’s field travel, rental of vehicles and other equipment, long distance
telephone calls, office supplies, gasoline and other vehicle maintenance costs, departure tax and other airport fees. Post
will not provide service if fiscal data is not provided for the direct charges. LONG TERM TDY SUPPORT: For TDY'ers
remaining at post over 30 days, there is a charge for ICASS support services. This charge is for the following ICASS
services: Basic Package, CLO and Health Services. Agencies will not be billed until the accumulated invoice cost for TDY
support exceeds $2,500 for the fiscal year. If your sponsoring agency is not signed up for ICASS services at post, please be
prepared to sign a Memorandum of Understanding for ICASS support services upon arrival. The agency should provide post
with a written communication, generated by the traveler’s headquarters, that confirms the agency will pay ICASS charges for

Belmopan, Belize
None applicable at this time

Bogota, Colombia
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime, field travel by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies, and all other costs directly attributable to the visit. Also, for TDYers over
thirty days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at
post, please be prepared to sign an MOU for ICASS support services upon arrival. The agency should provide post with a
written communication, generated by the traveler’s headquarters, that states who can authorize the availability of ICASS
funds, confirms the agency will pay ICASS charges for the TDYer, provides the agency ICASS billing code, and authorizes
the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, TDYers should bring this
documentation with them to ensure there are no interruptions in the provision of service. Post will not provide any service to

Brasilia, Brazil
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit which includes
ground transportation and airport expediting support. Each agency, organization or visiting delegation will be charged for the
actual costs attributed to its visit. Direct charge costs include, but are not limited to: -- American and LES overtime (for such
services as airport expediting, cashier accommodation exchange, control room staffing, representational event support,
procurement); -- Travel and per diem costs incurred by post personnel in support of visitor’s field travel; -- Rental of vehicles
and other equipment;
-- Purchase of all supplies, equipment, and services; -- Long distance telephone calls; -- Gasoline and other vehicle
maintenance costs; -- Departure tax and other airport fees. Post will not/not provide services if fiscal data is not provided for
the direct charges. In Sao Paulo, hotels normally require credit card information –not fiscal data- to hold room reservations.
For TDYers remaining at post over 30 days, there is a charge for ICASS support services. This charge is for the following
ICASS services and will be billed thru the ICASS TDY module, based on a per-capita-basis, prorated for the length of stay.
For example, a TDY visit by one USG employee of 06 months’ duration would be counted as 0.5: -- Basic Package; --
Health Services. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign a
Memorandum of Understanding (MOU) document for ICASS support services upon arrival. The agency should provide post
with a written communication generated by the traveler’

Bridgetown, Barbados
U.S. Government employees and USG contractors/grantees travel to post to serve temporarily for a variety of purposes,
such as coverage of personnel gaps, provision of highly specialized expertise, response to short-term increases in work and
support of high-level visitors. Post's administrative support, which is offered by ICASS service providers, is available to all
TDY employees on a reimbursable basis. It is the policy of post to provide these services whenever possible by direct
charge to a fund cite provided by the TDY employee(s). Those services that cannot be directly charged will be either billed
using the ICASS TDY module or by attributing the workload counts to the sponsoring agency for use in the next fiscal year's
ICASS budget distribution.
The purpose of this Temporary Duty (TDY) policy is to provide guidance to agencies requiring TDY presence within
Bridgetown, and to explain the mechanisms available for covering the administrative costs of support for those TDYs in
excess of 30 days and cumulative costs of $2,500. Country clearance -- All visitors must request country clearance before
proceeding to post. When a visitor requests a TDY presence in excess of 30 days, post's country clearance will include
language explaining the visitor's responsibility to cover direct and indirect expenses of their stay. Visitors exempt from this
policy include: --TDYers who are at post to (a) temporarily fill a vacant position or satisfy a staffing gap, (b) provide support
for ICASS services, or (c) provide post-to-post assistance

Buenos Aires, Argentina
If administrative support services are necessary, regardless of length of stay, then the visitor must be able to present to the
Financial Management Office their travel authorization (or another fund cite) in order to pay for direct costs of the visit. Each
agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit and will be advised of
this action. Direct charge costs include, but are not limited to: American and LES staff overtime, field travel-lodging and
M&IE by Embassy employees, vehicle rentals, long distance telephone calls, equipment rentals, office supplies and all other
costs that are directly attributable to the visit. For TDYers staying over thirty (30) days, there will be a charge for ICASS
support services. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign an
MOU for ICASS support services upon arrival. The agency should provide post with written communication generated by
the traveler's headquarters that confirms the agency will pay ICASS charges for the TDYers, provide the agency ICASS
billing code the TDY support charges should be applied to, and should authorize the traveler to sign the ICASS invoice

Caracas, Venezuela
For TDYers remaining at post over 30 days, there is a charge for ICASS support services. This charge is for the following
ICASS services and will be billed thru the ICASS TDY module, based on a per-capita-basis, prorated for the length of stay.
For example, a TDY visit by one USG employee of 07 months' duration (one month without charge + six chargeable) would
be counted as 0.5 for only the following services: Basic Package, Community Liaison – CLO, Health Services. If your
sponsoring agency is not signed up for ICASS services, please be prepared to sign a Memorandum of Understanding
(MOU) document for ICASS support services upon arrival. The agency should provide post with a written communication,
generated by the traveler's headquarters that confirms the agency will pay ICASS charges for the TDYers, provides the
agency ICASS billing code the TDY support charges should be applied to, and authorizes the traveler to sign the ICASS
invoice generated by the TDY module. Agencies will not be billed until the accumulated invoice cost for TDY support
exceeds $2,500 for the fiscal year. Where travel is urgent, the TDYers should bring this documentation with him/her to

Curacao, Netherlands
Pending

Georgetown, Guyana
ICASS TDY Policy: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the
visit. Each agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct
charge costs include, but are not limited to: American and local staff overtime while supporting the visit, field travel-lodging
and M&IE by Embassy employees supporting the visit, vehicle and equipment rental, long distance telephone calls, office
supplies and all other costs that are directly attributable to the visit. ICASS Long-Term TDY Policy: For TDYers remaining
in Guyana over thirty (30) days, there is a charge for ICASS Basic Package, CLO and Health Services. If your sponsoring
agency is not signed up for ICASS services at post, please be prepared to sign a MOU for ICASS support services upon
arrival. The agency should provide post with a written communication, generated by the traveler's headquarters that
confirms the agency will pay ICASS charges for the TDYer, provides the agency ICASS billing code the TDY support
charges should be applied to, and authorizes the traveler to sign the ICASS invoice generated by the TDY

Guatemala, Guatemala
Ref: (A) State Foreign Affairs Manual – 6 FAH -5 H-405.3-1; (B) State 81046, dated July 28, 2008; (C) State 126645 dated
December 2, 2008. Each TDY visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges
for the visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct
charge costs include, but are not limited to: a. U.S. citizen and locally employed staff (LE Staff) overtime (e.g., airport
expediter, cashier for accommodation exchange, Motor Pool drivers, etc.); b. Per diem and miscellaneous travel costs for
embassy employees in support of visitor's field travel (estimated cost will be provided if these services are required and will
depend on location and duration of the travel); c. Commercially-leased vehicle with or without driver; d. Cell phone rental and
related charges; e. Any other cost that is directly attributable to the visit. Agencies sponsoring TDYers who stay at post for
more than seven (7) days and who require ICASS support will be charged for those ICASS services, in addition to any direct
charges outlined above. A TDY invoice will be prepared based on the ICASS services to which a TDYer subscribes
CLO, Health Unit, Procurement Services, Motor Pool, Vouchering Services. Country clearance approval is not automatically
linked to ICASS TDY support services payment agreement; however, if a sponsoring agency does not agree to pay for these
requested services, the clearance can be denied as determined by the chief of mission (COM). Contractors/grantees are
not normally involved in the country clearance process. Payment methods for services provided to them should be arranged
with the sponsoring agency before TDYer arrival at post.

Havana, Cuba
Not applicable--currently under review.

Kingston, Jamaica
No Data

La Paz, Bolivia

As outlined in STATE 081046 a new TDY policy goes into effect as of October 1, 2008. U.S. Government employees and
USG contractors/grantees travel to post to serve temporarily for a variety of purposes, such as coverage of personnel gaps,
provision of highly specialized expertise, response to short-term increases in work and support of high-level visitors. Post’s
administrative support, which is offered by ICASS service providers, is available to all TDY employees on a reimbursable
basis. It is the policy of post to provide these services whenever possible by direct charge to a fund cite provided by the
TDY employee(s). Those services that cannot be directly charged will be either billed using the ICASS TDY module or by
attributing the workload counts to the sponsoring agency for use in the next fiscal year’s ICASS budget distribution. The
purpose of this Temporary Duty (TDY) policy is to provide guidance to agencies requiring TDY presence within Bolivia, and
to explain the mechanisms available for covering the administrative costs of support for those TDYs in excess of 7 days and
cumulative costs of $500. Country Clearance – All visitors must request country clearance before proceeding to
A. Direct Charging
It is the policy of post to provide ICASS services whenever possible by direct charge to a fund cite provided by the TDY
employee(s). Direct charge costs include, but are not limited to:
Airport transportation and expediting;
Driving services, beyond 30-day home-to-office transport provided under post vehicle policy;
American and LES staff overtime (for such services as airport expediting, control room staffing, cashier services, driver);
Travel and per diem costs for American or LES staff who accompany the TDY employee on field travel;
Rental of vehicles and equipment (i.e., cell phones);
Long distance telephone calls;
Office supplies;
Procurement/small purchasing;
Departure tax and other airport fees.
Requests for visa extension or for visa for onward travel.

B. Charging through ICASS
In addition to the direct charges, the ICASS TDY method of charging depends upon the length of stay (more than 7 days),
the type of service provided and whether there is a sponsoring agency at post.
(1) Sponsoring Agency at Post
Per Capita Services: When the sponsoring agency is already an ICASS customer at post, per capita costs for Basic
Package, CLO and Health unit can be recovered in the current fiscal year using the TDY module, and the cumulative
amount billed to the agency exceeds $500; transaction-based costs for services received are recovered/shared through the
workload counts of the sponsoring agency in the following fiscal year.
Note: No agency modifications are allowed for the TDY module as it already excludes costs for American salaries, local
guard program and leases. It is recognized that the per capita services listed do not exactly or only partially match those
services that a TDYer might or might not use. It is believed, however, that this ambiguity is an acceptable tradeoff for a
more complicated tracking system.
(2) Sponsoring Agency Not at Post
Headquarters of the sponsoring agency must agree to pay or sign up for ICASS services, and provide its agency code for
billing purposes. This is communicated in the country clearance cable (see Appendix A).

Lima, Peru
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange, representational event
support), field travel-lodging and M&IE by Embassy employees, vehicle rentals, long distance telephone calls, equipment
rentals, office supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty (30) days,
there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at post, please
be prepared to sign a MOU for ICASS support services upon arrival. The agency should provide post with a written
communication, generated by the traveler’s headquarters that confirms the agency will pay ICASS charges for the TDYers,
provides the agency ICASS billing code the TDY support charges should be applied to, and authorizes the traveler to sign
the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should bring this documentation with

Managua, Nicaragua
TDY personnel requiring ICASS services must identify the ICASS services required and provide fiscal data to post in

Mexico City, Mexico
Mission Mexico does not have a TDY ICASS policy.

Montevideo, Uruguay
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: airport transportation, accommodations (if required), American and LES staff overtime (for such services
as airport expediting, control room staffing, cashier services, drivers), long distance telephone calls, cell phone rentals and
cost of actual calls, travel and per diem costs for American or LES staff who accompany the TDY employee on field travel,
rental of vehicles and equipment, gasoline and other vehicle maintenance costs, office supplies, cost of goods procured,
departure tax and other airport fees. Post will not provide service if fiscal data is not provided for the direct charges. For
TDYers remaining at post over 7 days, there is a charge for ICASS support services. Agencies will not be billed until the
accumulated invoice cost for TDY support exceeds $500 for the fiscal year. If your sponsoring agency is not signed up for
Nassau, Bahamas
N/A

Ottawa, Canada
No information posted

Panama, Panama
No data

Paramaribo, Suriname
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include, but
are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange, representational event
support), field travel/lodging and M&IE by Embassy employees, vehicle rentals, long distance telephone calls, equipment
rentals, office supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty (30) days,
there is a charge for ICASS support services. This charge is divided between per capita costs (CLO, Basic Package, and
Health Unit) and transaction based costs (Information Management Technical Support, Non-Residential Local Guards,
Overhead, Financial Management Services, and Government Owned Building Operations). For TDYers of agencies already
at post, a TDY invoice will be created for per capita cost centers. Transaction based costs will be counted in the cumulative
workload counts and will be recovered on a cost distribution basis in the following fiscal year. If your sponsoring agency is

Port-au-Prince, Haiti
DIRECT COSTS and ICASS services: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for
direct costs of the visit. Each agency, organization, or visiting delegation will be charged for the actual costs attributed to
their visit. Direct charge costs include, but are not limited to: American and LES staff overtime, field travel by Embassy
employees, vehicle rentals, long distance telephone calls, equipment rentals, office supplies and all other costs directly
attributable to the visit. Also, for TDYers over thirty days, there is a charge for ICASS support services. If your sponsoring
agency is not signed up for ICASS services at post, please be prepared to sign an MOU for ICASS support services upon
arrival. The agency should provide post with a written communication, generated by the traveler’s headquarters, that states
who can authorize the availability of ICASS funds, confirms the agency will pay ICASS charges for the TDYer, provides the
agency ICASS billing code, and authorizes the traveler to sign the ICASS invoice generated by the TDY module. Where
travel is urgent, TDYers should bring this documentation with them to ensure there are no interruptions in the provision of

Port of Spain, Trinidad & Tobago
Not applicable

Quito, Ecuador
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of their visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to, American and LES staff overtime (e.g., expediter, accommodation exchange, representational event
support), field travel-lodging and M&IE by Embassy employees, vehicle rentals, long distance telephone calls, equipment
rentals, office supplies and all other costs that are directly attributable to the visit. Also, for TDYs over thirty (30) days, there
is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at post, please be
prepared to sign a MOU for ICASS support services upon arrival. The agency should provide post with a written
communication, generated by the traveler's headquarters that confirms the agency will pay ICASS charges for the TDYers/
provides the agency ICASS billing code the TDY support charges should be applied to, and authorizes the traveler to sign
the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should bring this documentation with

San Jose, Costa Rica
N/A
San Salvador, El Salvador
Administrative Support Services (ICASS) for TDY/Visitors: Action Request:
(a) If administrative support services are necessary, regardless of length of stay, then the visitor must be able to present to
the Financial Management Office their travel authorization (or another fund cite) in order to pay for direct costs of the
visit. Each agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit and will be
advised of this action. Direct charge costs include, but are not limited to: American and LES staff overtime (e.g., expediter,
accommodation exchange, and representational event support), field travel-lodging and M&IE by Embassy employees,
vehicle rentals, long distance telephone calls, equipment rentals, office supplies and all other costs that are directly
attributable to the visit. b) Also, for TDYers over thirty (30) days, there is a charge for ICASS support services. If your
sponsoring agency is not signed up for ICASS services at Post, please be prepared to sign a MOU for ICASS support
services upon arrival. The agency should provide post with a written communication generated by the traveler’s

Santiago, Chile
No Data

Santo Domingo, Dominican Republic
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. The exemptions from this
policy are: (a) visits of the President, First Lady, Vice President and spouses, members of Congress, Supreme Court
Justices and Cabinet members; (b) TDYers, regardless of agency to which they belong, who are filling a vacant position at
post; (c) TDYers who utilize no ICASS services, beyond the basic country clearance, and have virtually no impact on the
post ICASS platform as determined by the Management Counselor; (d) in extraordinary and unanticipated circumstances
that result in a rapid influx of TDY personnel, e.g. emergency assistance in cases of hurricane devastation. Directly-charged
costs include, but are not limited to: American and LES staff overtime (e.g., expediter, representational event support), field
travel lodging and M&IE by Embassy employees, vehicle rentals, long distance telephone calls, equipment rentals, office
supplies and all other costs that are directly identifiable to the visit. Also, for TDYers staying over seven (7) days, there are

Tegucigalpa, Honduras
No Data

AF

Abidjan, Cote D’ivoire
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime, field travel by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies, and all other costs directly attributable to the visit. Also, for TDYers over
thirty days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at
post, please be prepared to sign an MOU for ICASS support services upon arrival. The agency should provide post with a
written communication, generated by the traveler’s headquarters, that states who can authorize the availability of ICASS
funds, confirms the agency will pay ICASS charges for the TDYer, provides the agency ICASS billing code, and authorizes
the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, TDYers should bring this
documentation with them to ensure there are no interruptions in the provision of service. Post will not provide any service to

Abuja, Nigeria
Direct Charges and ICASS support costs: (Mission Nigeria TDY policy is posted at the following
websites: http://kss.irm.state.gov/sites/USEmbassyAbuja/default.aspx, http://lagos.state.gov, WWW.ICASS.gov. Each
visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime, field travel by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies, and all other costs directly attributable to the visit. Also, for TDYers over
30 days, there maybe charges for ICASS support services if cumulative charges exceed $2,500 for a TDYer. If your
sponsoring agency is not signed up for ICASS services at post, please be prepared to sign an MOU for ICASS support
services upon arrival. The agency should provide post with a written communication that states who can authorize the
availability of funds, confirm that the agency will pay ICASS charges, provides the agency ICASS billing code, and

Accra, Ghana
No information posted

Addis Ababa, Ethiopia
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charges costs include,
but are not limited to: American and LES staff overtime (e.g. expediter, accommodation exchange, representational event
support), field travel-lodging and M&IE by Embassy employees, vehicle rentals, long distance telephone calls, equipment
rentals, office supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty (30) days,
there will be a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at Post,
please be prepared to sign a MOU for ICASS support services upon arrival. The agency should provide Post with a written
communication, generated by the traveler's headquarters that confirms the agency will pay ICASS charges for the TDYer,
provide the agency charges ICASS billing code for the TDY support to be applied, and authorize the traveler to sign the
ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should bring this documentation with them

Antananarivo, Madagascar
―Action request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the
visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge
costs include, but are not limited to: American and LES overtime (for such services as airport expediting, cashier
accommodation exchange, control room staffing, representational event support), travel and per diem costs incurred by post
personnel in support of visitor’s field travel, rental of vehicles and other equipment, long distance telephone calls, office
supplies, gasoline and other vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if
fiscal data is not provided for the direct charges. For TDYers remaining at post over 30 days, there is a charge for ICASS
support services. This charge is for the following ICASS services: Basic Package, CLO and Health Services. The charge
per month per visitor is approximately $250. Agencies will not be billed until the accumulated invoice cost for TDY support
exceeds $2,500 for the fiscal year. If your sponsoring agency is not signed up for ICASS services at post, please be

Asmara, Eritrea
The Embassy normally provides airport assistance and hotel-to-work transportation for official TDY visitors. However,
visitors should check with their sponsoring agency for confirmation of these services. Each agency, organization, or visiting
delegation will be charged for any other costs related to the visit, and visitors must bring or forward fiscal data to cover those
costs. Typical direct charges include, but are not limited to: vehicle rentals, long distance telephone calls, equipment
rentals, representational events, LES overtime costs, and any other costs directly attributable to the visit.

Bamako, Mali
―Action Request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the
visit. Each agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct
charge costs include, but are not limited to: American and LES staff overtime, field travel by Embassy employees, vehicle
rentals, long distance telephone calls, equipment rentals, office supplies, and all other costs directly attributable to the
visit. Also, for TDYers over seven days, there may be a charge for ICASS support services if the cumulative charges
exceed $1,500 for the year. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to
sign an MOU for ICASS support services upon arrival. The agency should provide post with a written communication,
generated by the traveler’s headquarters, that states who can authorize the availability of ICASS funds, confirms the agency
will pay ICASS charges for the TDYer, provides the agency ICASS billing code, and authorizes the traveler to sign the
ICASS invoice generated by the TDY module. Where travel is urgent, TDYers should bring this documentation with them to

Bangui, Central African Republic
No Data

Banjul, Gambia
Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges for the visit. Each
agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to: U.S. citizen and locally employed staff (LE Staff) overtime (e.g., airport expediter, cashier for
accommodation exchange, Motor Pool drivers, etc.) (estimated cost will be provided if these services are required); Per
diem and miscellaneous travel costs for embassy employees in support of visitor's field travel (estimated cost will be
provided if these services are required and will depend on location and duration of the travel); Commercially-leased vehicle
(range from $XX to $XX/day for vehicle w/o driver and from $XX to $XX/day w/driver); Fuel coupons/charges at a cost of
$XX per XX kms driven; Cell phone rental and related charges at an estimated daily cost of $XX; Airport expediter services
at a cost of $XX/person Any other costs that are directly attributable to the visit. - TDYers who stay at post for more than
seven (7) days and who require ICASS support, will be charged for those services in addition to any direct charges outlined
- In cases where travel is urgent, TDYers must bring the required documentation with them to ensure provision of
services. Post will not provide any services to a TDYer staying in excess of seven days without provision of this
documentation before day eight (8) of the TDY.

Bissau, Guinea-Bissau
No Data

Brazzaville, Republic of Congo
PLEASE REFER TO SECTION TITLED: "Transportation Information from Airport to Hotel"

Bujumbura, Burundi
No information posted

Conakry, Guinea
Not applicable

Cotonou, Republic of Benin
Use of Embassy services may require a direct charge to the service recipient; please provide fiscal data for any services
required: Expediting, drivers, transportation, interpretation services, lodging, other. The Embassy cannot initiate an action
without fiscal data. All services needed by traveler should be charged to a fiscal data (given by traveler in the country
clearance requested) or post will charge the fiscal listed on the traveler's travel authorization.

Dakar, Senegal
Each visitor regardless of length of stay must bring or forward fiscal data to pay for direct charges for the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: U.S.DH and LES staff overtime; commercially-leased vehicle; fuel coupons; cell phone rental; airport
expediter services; any other costs directly attributable to the visit. TDYers who stay at post for more than seven days and
who require ICASS support, will be charged for those services in addition to any direct charges outlined above. A TDY
invoice will be prepared based on the ICASS services to which a TDYer subscribes. TDYers from an agency not present at
post must be prepared to sign a memorandum of understanding (MOU)and subscription of services agreement for ICASS
support services upon arrival. With the granting of country clearance, it is expected that the TDYers agency will pay ICASS
charges for services provided, will provide the appropriate agency ICASS billing code, and will authorize the TDYer to sign
the ICASS invoice generated by the TDY module.
In case where travel is urgent, TDYers must bring the required documentation with them to ensure provision of services.
Post will not provide any services to a TDYer staying in excess of seven days without provision of this documentation before
day eight of the TDY. TYPICAL TDY MODULE CHARGES: Basic Package, CLO, Health, Procurement, Motor pool,

Dar es Salaam, Tanzania
ICASS support team is available to all TDY employees on a reimbursable basis only. Per State Cable, #081046 (July 2008),
the policy at post is to provide superior services by direct charging. TDY must send fund cite or other monetary means to
cover services prior to arrival. Any service requested and offered by ICASS but unable to direct charge the TDY, the
sponsoring agency will fund the service. Please send funding to drsbfotravel@state.gov.

Each TDYer, regardless of a length of stay, must forward fiscal data to cover any direct costs incurred during their visit to
Tanzania. Each agency, organization or visiting delegation is charged for the actual costs attributed to its visit. Direct
charge costs include, but are not limited to: Rack rate per unit per day, Airport transportation, Accommodations, Personnel
overtime (i.e. expediting, cashier services, drivers), Long distance telephone calls, Cell phone rental and actual usage time,
Travel per diem costs, Vehicles and equipment rental, Gasoline and other vehicle maintenance costs, Office supplies,
Health Services and medication, Cost of goods procured, Departure tax and other airport fees. Post will not provide service
if fiscal data is not provided for the direct charges. For TDYer remaining at post in excess of 7 days collectively (inclusive of
non sequential days or gaps in stays), there is a charge for ICASS support services. This charge is for the following ICASS
services based on non-modified workload counts: Basic Package, CLO, Health Services. The average unit charge per
month is approximately $280. If the sponsoring agency is not a member of ICASS, please be prepared to sign a

Djibouti, Djibouti
Questions regarding this policy should be addressed to the Financial Management Office.

Freetown, Sierra Leone
Not yet formulated

Gaborone, Botswana
Gaborone's ICASS staff and budget are directly related to the number of ICASS subscribers assigned to post. Current
ICASS budget and staffing levels do not take into account any TDYers to post. Additional support required by TDYers will
be outsourced and direct-charged wherever possible. The purpose of this TDY policy is to provide guidance to agencies
requiring TDY presence within Botswana, and to explain the mechanisms available for covering the administrative costs of
support for those TDYs in excess of 30 days and cumulative costs of $2,500. Post will make every effort to maximize the
use of direct charging whenever possible for all TDYers at post, regardless of length of stay. Official support expenses will
be documented and agency authorization secured to direct charge the agency's fiscal data. Post will ensure that direct
charging is applied equally to all TDYers. Visitors exempt from this policy include: TDYers who are at post to (a) temporarily
fill a vacant position or satisfy a staffing gap, (b) provide support for ICASS services, or to provide regional support, Visitors
associated with visits of the President, First Lady, Vice President and spouse, members of Congress, Supreme Court

Harare, Zimbabwe
Please inquire with Post Management for policy on TDY visits over 30 days.
Kampala, Uganda
No information posted

Khartoum, Sudan
Action request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit.
(Post will not fund other agencies costs) This fiscal data will be used to pay for all costs that can be identified as an
incremental cost solely incurred to support such visit. These Direct charges include, but are not limited to: American and
LES overtime (for such services as airport expediting, accommodation exchange outside embassy hours, control room
staffing, representational event support), travel and per diem costs incurred by post personnel in support of visitor’s field
travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline and other vehicle
maintenance costs, departure tax and other airport fees. Post will not provide service if fiscal data is not provided. All TDY
personnel who will be at post longer than 5 days need to sign up with FMO for ICASS support services and sign the TDY
invoice. This charge is for the following ICASS services: Basic Package, CLO, Health Services, Accommodation Services,
Motor Pool, IMO services, etc. The charge per month is approximately $1,795 per person. Agencies will not be billed until

Kigali, Rwanda
TDY BILLING POLICY: Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct costs of
the visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct
charge costs include, but are not limited to: American and LES overtime (e.g. expediter, cashier accommodation exchange,
control room staffing, representational event support), field travel and per diem costs incurred by post personnel in support
of visitor's field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline and
other vehicle maintenance costs, departure tax and other airport fees, and all other costs that are directly attributable to the
visit. Post will not provide service if data is not provided for the direct charges. Additionally, for TDYers remaining at post
over seven days, there may be a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS
services at post, please be prepared to sign an MOU for ICASS support services upon arrival. Agencies will not be billed

Kinshasa, Democratic Rep. of Congo
You must provide a copy of your travel orders or your travel fund cite to your Kinshasa control officer prior to arrival at
post. Individual will be charged $39 round trip. Please include this fee in the travel orders and provide a copy of the travel
order to your Control Officer upon arrival. Post will direct charge your fiscal data for chauffeured and self-drive vehicle
usage, any overtime pay and travel costs for American and LES staff necessitated by your visit, cell phone usage, office
supplies, and other goods and services procured at your request. If you individually or together with other TDYers from your
agency will be present at post for a cumulative total of more than 30 days during the fiscal year, we will charge your agency
for ICASS support services. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to
sign a memorandum of understanding for ICASS support services upon arrival. Your agency must provide post with
headquarters-level confirmation in writing of (1) your agency’s willingness to pay your ICASS charges; (2) the ICASS billing
code to which your agency wants your ICASS TDY charges applied; and (3) your authorization to sign the ICASS invoice

Lagos, Nigeria
Direct Charges and ICASS support costs: (Mission Nigeria TDY policy is posted at the following
websites: http://kss.irm.state.gov/sites/USEmbassyAbuja/default.aspx, http://lagos.state.gov, WWW.ICASS.gov. Each
visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime, field travel by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies, and all other costs directly attributable to the visit. Also, for TDYers over
30 days, there maybe charges for ICASS support services if cumulative charges exceed $2,500 for a TDYer. If your
sponsoring agency is not signed up for ICASS services at post, please be prepared to sign an MOU for ICASS support
services upon arrival. The agency should provide post with a written communication that states who can authorize the
availability of funds, confirm that the agency will pay ICASS charges, provides the agency ICASS billing code, and

Libreville, Gabon
Individuals traveling on diplomatic or official passports should also carry a copy of their travel orders or forward fiscal data to
cover the costs of their visit. These costs include, but are not limited to, American and FSN overtime, field travel by
Embassy employees, vehicle rentals, representational events and all other costs that are directly attributable to the visit.

Lome, Togo
Lome requests that all official personnel provide a copy of their Travel Authorization.

Luanda, Angola
Each visitor must bring a copy of his/her travel orders and provide fiscal data to cover costs of their visit. The costs include,
but are not limited to, lodging if in TDY Embassy housing, American and FSN overtime, field travel by Embassy employees,
vehicle rentals, long-distance telephone calls, translation services, equipment rentals, representational costs, and other
costs that are directly attributable to the visit.

Lusaka, Zambia
Each visitor, regardless of length of stay, should bring or forward fiscal data to pay the direct cost for any services
requested. Each agency, organization, or visiting delegation may be charged for direct costs, which include but are not
limited to American and Locally Engaged Staff employee overtime (e.g. airport expeditor, accommodation exchange,
representational event support), administrative support or required field travel by Embassy employees, vehicle rentals, long
distance telephone calls, equipment rentals, office supplies and all other costs that are directly attributable to the visit.

Maputo, Mozambique
To ensure equity and transparency of transactions, this policy applies to all TDY personnel who come to post except for
those (1) temporarily filling vacant positions or staffing gaps otherwise accounted for in ICASS workload counts; (2)
providing support for ICASS services; or (3) providing post-to-post assistance. Additionally, this policy does not apply to
visiting VIPs and their official delegations. Costs associated with VIP visits will be charged, to the extent possible, to fiscal
data obtained from delegations prior to their visits. Each visitor, regardless of length of stay, must bring or forward fiscal data
to pay for direct charges for the visit. Each agency, organization or visiting delegation will be charged for the actual costs
attributed to its visit. Direct charge costs include, but are not limited to: U.S. citizen and LE Staff overtime (e.g., airport
expediter, cashier for accommodation exchange, Motor Pool drivers, etc.) (estimated cost will be provided if these services
are required); Per diem and miscellaneous travel costs for embassy employees in support of visitor’s field travel (estimated
The Typical TDY module charges (per traveler):
(Estimated Charges)
Basic Package
CLO
Health
General Services (Procurement/Travel/Supplies) $21.35/day (based on workload)
Motor Pool
Vouchering Services

The mandatory ICASS services for TDYers are (Basic Package and CLO) in addition to any other cost centers desired. It is
strongly recommended that TDYers also subscribe to Health Services if their agencies participate in the Department of
State’s medical program through ICASS. TDYers who do not subscribe to Health Services should not be provided access to
the post Health Unit. In accordance with MED policy, long-term TDYers (defined as those who are in travel status more
than 60 cumulative days per year) must have a medical clearance in order to subscribe to and use this service. HOW DO I
COUNT DAYS UNDER THE NEW THRESHOLDS? During the first seven days, no charges accrue (day one is the day of
arrival, irrespective of the time of arrival; each subsequent calendar day is counted as a day). Charges begin on day eight,
based on the TDYers ICASS subscription of services; if and when the total costs reach $500, an invoice may be prepared.
Day 8 begins the first day of charges; during the first seven days no charges will accrue. WHO IS ―EXEMPT‖ FROM TDY
MODULE CHARGES? TDYers who are temporarily filling vacant positions or covering staffing gaps (as long as those

Maseru, Lesotho
The Department of State, Peace Corps, MCC, USAID and CDC are signatories to Maseru's ICASS services. Visitors must
provide the Embassy with fiscal data to pay for direct costs of the visit. Each agency, organization, or visiting delegation will
be charged for the actual costs attributed to their visit. Direct charge costs include, but are not limited to, American and LES
staff overtime, field travel by Embassy employees, vehicle rentals, long distance telephone calls, equipment rentals, office
supplies, and all other costs directly attributable to the visit.

Mbabane, Swaziland
Swaziland does not have any special requirements.

Monrovia, Liberia
You must provide a copy of your travel orders to your Monrovia control officer prior to/upon your arrival, in order to be able to
cash checks at the Embassy cashier. You are personally responsible to pay in full, by check or in cash, all costs acquired
during your stay in the country prior to your departure, i.e. hotel bills, use of TDY lodging facilities on compound, expediting
charges, unofficial use of motor pool services and unofficial use of Post's cell phone (if assigned at arrival).

Nairobi, Kenya
ICASS TDY Charges: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the
visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge
costs include, but are not limited to: airport transportation, accommodations, American and LES staff overtime (for such
services as airport expediting, control room staffing, cashier services, drivers), long distance telephone calls, cell phone
rentals and cost of actual calls, travel and per diem costs for American or LES staff who accompany the TDY employee on
field travel, rental of vehicles and equipment, gasoline and other vehicle maintenance costs, office supplies, cost of goods
procured, departure tax and other airport fees. Post will not provide service if fiscal data is not provided for the direct
charges. For TDYers remaining at post over 7 days, there is a charge for ICASS support services. This charge is for the
following ICASS services: Basic Package, CLO and Health Services. Agencies will not be billed until the accumulated
invoice cost for TDY support exceeds $500 for the fiscal year. If your sponsoring agency is not signed up for ICASS

N’djamena, Chad
TDYers at post over 30 days (except for those filling in TDY for temporarily vacant post positions) will be charged for ICASS
support services (Basic Package, CLO and Health Services.) Please confirm in writing that your agency will pay ICASS
charges and provide the agency ICASS billing code to which the TDY support charges should be applied. If your sponsoring
agency is not signed up for ICASS services at post, please be prepared to sign a Memorandum of Understanding for ICASS
support services upon arrival.

Niamey, Niger
Post’s ICASS billing policy for TDYers: Each official visitor, regardless of length of stay, must bring/forward fiscal data to
pay for any ICASS services required. Each agency, organization, or visiting delegation will be charged for the actual costs
and services attributed to their visit. Direct charge costs include, but are not limited to: American and LES staff overtime
(e.g., expediter, accommodation exchange, representational event support), field travel-lodging, and M&IE by Embassy
employees, vehicle rentals, long distance telephone calls, equipment rentals, office supplies and all other costs that are
directly attributable to the visit.
For TDYers over thirty (30) days, there is a charge for ICASS support services. If your sponsoring agency is not signed up
for ICASS services at post, please be prepared to sign a MOU for ICASS support services upon arrival. The agency should
provide post with a written communication, generated by the traveler’s headquarters that confirms the agency will pay
ICASS charges for the TDYer, provides the agency ICASS billing code the TDY support charges should be applied to, and
authorizes the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should
bring this documentation with them to ensure there are no interruptions in the provision of service. Post will not provide any
service to a TDYer staying in excess of thirty days without provision of the documentation before day 31 of the TDY.

Nouakchott, Mauritania
All visitors must bring a copy of their travel orders. Short term temporary duty (TDY) means a stay of 30 days or less. If you
are replacing a TDY who was doing the same job you are doing, and your combined stay exceeds 30 days, you are not a
short term TDY. In this case, please contact the Management Officer to discuss your reimbursement arrangements. Hotels -
you are expected to pay your hotel bill directly at the hotel desk. For important information about the use of credit cards in
Mauritania, see the "CURRENCY" section. Motor-pool usage - You are provided a round trip to the airport free of
charge. All other trips, including to and from the embassy will be charged at the rate of 2.70 dollar per trip. The embassy
driver is also available for trips around town for the same price. A "motor pool" shuttle ticket for twenty trips is available for
purchase at the embassy cashier. Trips that are of an "official nature" (i.e. meetings with counterpart embassies and
contacts) will not be charged. The Embassy will bill customers for trips outside the immediate Nouakchott area, at the rate of
$0.585/mile for vehicle, plus the driver's salary, lodging and meal expenses, if it is an overnight trip. If you are replacing a

Ouagadougou, Burkina Faso
Direct Charges: Post will direct charge agencies to provide administrative support for TDYers regardless of length of
stay. The only exception will be for TDYers who do not require any support from the U.S. Embassy. Official support
expenses must be documented and agency authorization must be secured to direct charge fiscal data. In this regard, fund
cites must be established prior to approval of country clearances for TDYers. Direct charge costs include, but are not

Basic Charge (per person / per TDY trip): $65.00
Transportation (per day): $ 6.56
Expeditor (per person / per TDY trip): $80.22
Administrative Services (per person / per TDY trip): $21.50
Cel Phone Service (per person / optional): $45.00
Meetings (hosted by TDYers / per meeting): $20.00
LES Interpreter (per hour): $ 5.00
DH to accompany on trips (per hour): $20.00

Optional TDY Module: At this time Post does not utilize the Optional TDY Module. Post will reevaluate its position on the
Optional TDY Module, once the Module becomes operational in Dec 2008.


Port Louis, Mauritius
TDY personnel remaining at post for more than 30 days and requiring mission support will be charged. At least a month in
advance of arrival, travelers are required to inform their agencies of this policy and notify post what type of support is
requested.

Praia, Republic of Cape Verde
The Department of State, Peace Corps, and Millennium Challenge Corporation (MCC) are signatories of Praia's
International Cooperative Administrative Support Services (ICASS). All other agencies and offices should provide fiscal
data prior to arrival in Cape Verde, either by cable or e-mail, to cover any costs of this visit accrued to our Mission.

Pretoria, South Africa
No Information posted

Windhoek, Namibia
Each visitor, regardless of length of stay, should bring or forward fiscal data to pay the direct cost for any services
requested. Each agency, organization, or visiting delegation will be charged for direct costs, which include but are not
limited to: American and les staff overtime (e.g. Expediter, accommodation exchange, representational event support), field
travel by embassy employees, vehicle rentals, long distance telephone calls, equipment rentals, office supplies and all other
costs that are directly attributable to the visit. Also, for TDY over thirty days, there is a charge for ICASS support services. If
your sponsoring agency is not signed up for ICASS services at Post, please be prepared to sign a MOU for ICASS support
services upon arrival. The agency is requested to provide post with a written communication, generated by the traveler’s
headquarters, that states who can authorize the availability of ICASS funds, confirms the agency will pay ICASS charges for
the TDYer, provides the agency ICASS billing code the TDY support charges should be applied to, and authorizes the
traveler to sign the ICASS invoice. Where travel is urgent, the TDYers should bring this documentation with them to ensure

Yaoundé, Cameroon
Please provide fund cite for the hotel, car and driver, and other local transportation expenses if these services have been
requested.

EAP

Bangkok, Thailand
None

Beijing, Republic of China
In accordance with the general principles of ICASS, administrative support services, to the maximum extent possible, will be
charged directly to the agency of the TDY visitor. In addition to charges which lend themselves to direct charging (such as
motor pool support, equipment rental, telephone charges, etc.) there are administrative support services which are not easily
identifiable for direct charging (use of office space, local guard force charges, etc). For these latter charges, both of the
following criteria must be met before the Embassy will begin to assess non-direct ICASS charges for a TDY visitor:
a. The TDY period must exceed 30 calendar days.
b. The total ICASS charges for administrative support services for the TDY visitor(s) must exceed $2,500. Non-Applicability
This policy does not apply to the following categories of visitors to Post:
a. The President, First Lady, Vice President and spouse, members of Congress, Supreme
Court Justices and Cabinet members.
b. TDY visitors, regardless of agency, who are filling vacant positions or staffing gaps.
c. TDY visitors, regardless of agency, who are providing post-to-post assistance (i.e.,
those sent from one overseas post to another to provide temporary support/assistance.
d. TDY visitors, who are providing support for ICASS administrative support services. Requirement for Fiscal Data
All TDY visitors, except those listed in the foregoing section, must provide fiscal data either on or before arrival. In the cable
granting country clearance for the TDY visitor, the section/agency drafting the cable must include the language provided in
the attachment to this instruction (an electronic version is also available on ChinaNet at
http//www.chinanet.Beijing.state.gov). All country clearance cables for TDY visitors should include the Financial
Procedures
1. TDY visitor with Sponsoring Agency at Post
a. Direct charges. The ICASS office providing administrative support services (―service provider‖) to the TDY visitor will
apply the charges directly to the individual’s fiscal data, using this data for all procurement documents. In the case of
administrative support services (such as motor pool support) that do not require a procurement document, the ICASS office
will provide information to FMO so that charges can be applied to the fiscal data.
b. Other charges. The sponsoring agency will advise FMO who will advise all ICASS offices once a TDY visit exceeds 30
days and workload counts need to be collected. The offices providing administrative support services will ensure that
workload counts reflect the presence of the long-term TDY visitor. FMO will prepare an ICASS TDY invoice to reflect the
per person workload counts for ICASS cost centers; for example, Basic Package, CLO, and Health Services and other
applicable cost centers. FMO will in turn make the determination of whether the costs exceed the threshold of $2,500 and if
an invoice should be sent to the ICASS Service Center. The invoice for the charges listed above will be sent to the ICASS
Service Center for processing each quarter and for the last quarter not later than August 15th ; any workload counts
collected after August 15th will be included in the agency’s next fiscal year totals.
2. TDY visitor without a Sponsoring Agency at Post
a. Direct charges. The ICASS office providing administrative support services to the TDY visitor will apply the charges
directly to the individual’s fiscal data, using this data for all procurement documents. In the case of administrative support
services (such as motor pool support) that do not require a procurement document, the ICASS office will provide information
to FMO so that charges can be applied to the fiscal data. b. Other charges – As outlined in the country clearance cable
language in the attachment, the Sponsoring Agency must provide written confirmation that the agency w

Canberra, Australia
U.S. Government employees and USG contractors/grantees travel to post to serve temporarily for a variety of purposes,
such as coverage of personnel gaps, provision of highly specialized expertise, response to short-term increases in work and
support of high-level visitors. Post’s administrative support, which is offered by ICASS service providers, is available to all
TDY employees on a reimbursable basis. It is the policy of post to provide these services whenever possible by direct
charge to a fund cite provided by the TDY employee(s). Those services that cannot be directly charged will be either billed
using the ICASS TDY module or by attributing the workload counts to the sponsoring agency for use in the next fiscal year’s
ICASS budget distribution.

BASIC PRINCIPLES:
• There must be an expense
• There must be a written policy
• Advance communication of cost and service
• The cost involved must be material
• Post cannot charge twice for the same expense

LONG TERM TDYers (Definition):
• A TDYer with a minimum stay of 7 days or more.
• Multiple TDYers that add up to 7 days or more.

APPLICABLE PERSONNEL

U.S. Government agencies send temporary duty (TDY) personnel overseas to further their mission. Generally, TDYers for
the purpose of this section are U.S. Government employees sent overseas for temporary duty; however, they can also be
USG contractor/grantee, provided their contract/grant covers ICASS services and the sponsoring agency agrees in advance
to pay for ICASS services. TDY visitors to post must request country clearance from the Chief of Mission. Once the Chief
of Mission grants country clearance, ICASS must be one of the mechanisms used to provide the approved visitor with

For ICASS purposes, there are two categories of TDYers:
• Sponsoring agency is present at post and,
• Sponsoring agency is not present at post.

THE KEY ELEMENT FOR THIS AGREEMENT:

This policy will be applied to all TDYers who come to post (with exceptions noted below) to ensure equity and transparency
of transactions.
NON-APPLICABLE PERSONNEL

1. The following categories of visitors are not subject to the ―ICASS Package‖ charges:

• Visits of the President, First Lady, Vice President and spouse, members of Congress, Supreme Court Justices and
Cabinet members.

Note: post handling these visitors should refer to guidelines for the specific visitor as separate guidelines and policies exist
to cover expenses associated with VIP visits.

Cost associated with visiting VIPs should be funded, to extent possible, by the visiting delegation. Post will obtain fiscal data
from a visiting delegation prior to a visit. This fiscal data may be used to rent or procure agreed upon items or services in
support of the visit.

Unbudgeted ICASS support costs for such things as supplies drawn from the supply unit, fuel for vehicle support costs, and
overtime incurred by ICASS service providers should be charged from the ICASS allotment to the agency fiscal data
provided. ICASS salary and allowance costs that are budgeted and funded by serviced agencies, including State, for
service during normal working hours cannot be billed to a visiting delegation.

For Presidential, First Lady, Vice Presidential (and spouse) visits, funding for support of accompanying White House
personnel must be requested/provided in the State Department’s program allotment. Funding for accompanying U.S. Secret
Service (USSS), Department of Defense (e.g. White House Military Office units), or any other agency’s personnel must be
direct charged. For Secretary of State (SECSTATE) visits, funding must be requested/provided in the State Department’s
program allotment.

Reimbursable costs incurred by ICASS in support to these visits, for such things as overtime and ICASS supplies issued,
are charged to the Department of State program allotment if for direct White House or SecState use. Such costs incurred
by any other agency must be direct charged to those agencies. The normal after-visit, actual-expense reporting for direct
White House and SecState expenses should be completed and, based on the report of justified and approved expenditures,
funding provided in the program allotment may be adjusted. The appropriate Department of State regional bureau should
provide more detailed guidance.

2. ICASS, Vacant Positions, Post-to-Post Support for ICASS Services are not charged to TDYers who are:
• Temporarily filling vacant positions or staffing gaps,
• Providing support for ICASS services, or
• Providing post-to-post assistance (TDYers sent from one overseas post to another to provide temporary
support/assistance).

CHARGES FOR SERVICE PROVIDED TO TDYer

There are two categories of charges for services provided to TDY visitors:
• Direct charges and,
• ICASS TDY charges.

Following ICASS instruction, post will direct charge agencies whenever possible for support for TDYers and it applies to all
types of TDYers as defined as ―applicable personnel‖ above, regardless of length of stay and whether or not the sponsoring
agency is at post. Official support expenses must be documented and agency authorization secured to direct charge fiscal
data. The definition of a direct charge and the method of using it are described below. The ICASS TDY method of charging
depends on:
• The length of stay,
• The type of service provided and,
• Whether there is a sponsoring agency at post.
Direct charging for Administrative Support: (Sponsoring Agency at Post)

Following are administrative support services that can be direct charged to fiscal data provided by the TDYer include but are
not limited to:
• U.S. citizen and locally employed staff (LE Staff) overtime in support of an agency, individual TDYer or TDY group
• Commercially-leased vehicle
• Cell phone rentals and costs of actual calls;
• Official in-country travel expenses;
• Office supplies;
• Cost of goods procured;
• Procurement/Small Purchasing;

TDYers and agencies should be aware of the following important points of Post Direct Charging policy:
• Post policy for direct charging agencies is included in the country clearance cable which lists services subject of direct
charge;
• Purchase orders will be prepared at post using agency fiscal data for direct charge purpose;
• Large groups and/or conferences – overtime for scheduled after hours accommodation exchange and any other direct
support costs will be charged to the agency fiscal data.

Charging for ICASS Support through TDY:
(Sponsoring Agency at Post)

There are two types of costs connected with TDYers in this category and each one is managed differently as follows:
• Per capita costs (static workload type) - can be recovered in the current fiscal year using the TDY module and are a non-
recurring addition to the post ICASS funds.
• Transaction-based costs (cumulative workload type)- are recovered through the workload counts in the following fiscal
year as part of the ICASS invoicing process.

The length of stay is the criteria for determining per capita charges for TDY. Based on this, there are two categories of
TDYers:

1. Short-Term TDYers: (0 to 7 days stay)
• The post’s built- in TDY base is expected to support TDYers during this period. Post will absorb the first 7 days of
support for any TDY, or for any group of TDYers from that same agency that add up to less than 7 days in a year. ICASS
considers support for short-term TDYs as part of the basic overseas administrative platform, which is funded within the
Traditional bureau ICASS target levels. In addition, the cost of processing invoices for numerous short-term TDYs will
generally exceed the amount of invoice, making this cost-prohibitive for the ICASS system as a whole.

2. Other TDYers: (8 days – until the end of the fiscal year)
• Post will prepare a TDY invoice to reflect the per capita workload for these types of TDYers.
• Post will charge the sponsoring agency’s ICASS billing code for ICASS support services where the ICASS service
provided to that agency cannot be direct charged and the cumulative amount billed to the agency billing code exceeds $500;
this is in contrast to the Partial Year Invoice submission process that occurs only after submission of the final post budget to

The per capita services that can be charged to TDYers are:
• Basic Package
• Community Liaison - CLO
• Health Services.

Note: No agency modifications are allowed for the TDY module as it already excludes costs for American salaries, local
guard program and, leases.
It is recognized that the per capita services listed do not exactly or only partially match those services that a TDYer might or
might not use. It is believed, however, that this ambiguity is an acceptable tradeoff for a more complicated tracking system.
Transaction-Based Services (or cumulative workload type) – cost for transaction-based cost centers are recovered for all
TDYers, regardless of length of stay. The service performed has an associated count for the TDYer and is counted towards
the sponsoring agency’s cumulative workload count. Using the workload counts, the costs of the service are recovered on a
cost distribution basis in the following fiscal year as part of the ICASS invoicing process. The actual services used by a TDY
employee will vary depending on nature of visit and length of stay and only services actually used will result in a workload
count. The following ICASS service cost centers are transaction-based. This is an all-inclusive list:

ICASS SERVICE
Administrative supplies
Procurement services
Reproduction services
Shipment and Customs
Leasing Services
Pouching services
Fin Plans and Budgets
Accounts and Records
Vouchering
Cashiering

Charging for ICASS Support through TDY module:
(Sponsoring Agency IS NOT at Post)

Post will communicate to the sponsoring agency at the headquarters level that all agencies requesting ICASS support must
agree to pay and/or sign up for ICASS services thru this Memorandum of Understanding - MOU.

Note: The communication will start with the country clearance cable.

In order to facilitate the TDY invoicing process described below, post will obtain the appropriate ICASS billing code for the
TDY group or parent agency early in the process. Post will use the TDY module to prepare TDY invoice to bill agencies not
sponsored at post in the same manner as prescribed in the previous section. This includes the 7-day threshold. Only after
that has been met can post begin charging for ICASS support. A new additional step for this category is that the invoice is
prepared for both per capita and any service utilized. The cumulative TDY invoice for the sponsoring agency code (as
identified by the filling code) has to exceed $ 500 worth of services in order to be submitted to Washington.

Charging TDYers in Need of Extraordinary Support Requirements:

Post may experience extraordinary and unanticipated circumstances that can result in a rapid influx of TDY personnel.
Extraordinary events are normally considered ―catastrophic in nature‖. Examples would be:
- civil war
- major humanitarian crises
- terrorist incidents and
- natural disasters.

If post is in extraordinary circumstances and cannot invoice sponsoring TDY agencies, it will contact the relevant
Department of State Regional Bureau.

Note: A process for invoicing agencies at posts suffering catastrophic situations, will be facilitated at the Washington level by
using the post ICASS software.
COUNTRY CLEARANCE

All visitors must request Country Clearance before proceeding to post. Post’s country clearance cable will include the
following communication regarding post’s ICASS Billing Policy for TDYers:

Action requested: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct charges for the
visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge
costs include, but are not limited to:
• American and LES overtime (for such services as cashier accommodation exchange, control room staffing,
representational event support);
• Travel and per diem costs incurred by post personnel in support of visitor’s field travel;
• Rental of equipment;
• Long distance telephone calls;
• Office supplies;
• Gasoline and other vehicle maintenance costs;
• Departure tax and other airport fees.
• Any other costs that are directly attributable to the visit

Post will not provide service if fiscal data is not provided for the direct charges.

For TDYers remaining at post over 7 days, there is a charge for ICASS support services, in addition to any direct charges
outlined above. A TDY invoice will be prepared based on the ICASS services to which a TDYer subscribes. Charges are for
the following ICASS services and will be billed thru the ICASS TDY module, based on a per-capita-basis, prorated for the
length of stay. For example, a TDY visit by one USG employee of 07 months’ duration (one month without charge + six
chargeable) would be counted as 0.5 (half a year) for only the following services:
• Basic Package;
• Community Liaison – CLO;
• Health Services.

If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign a Memorandum of
Understanding (MOU) document for ICASS support services upon arrival. The agency should provide post with a written
communication, generated by the traveler’s headquarters that confirms the agency will pay ICASS charges for the TDYers,
provides the agency ICASS billing code the TDY support charges should be applied to, and authorizes the traveler to sign
the ICASS invoice generated by the TDY module. Agencies will not be billed until the accumulated invoice cost for TDY
support exceeds $ 500 for the fiscal year. Where travel is urgent, the TDYers should bring this documentation with him/her
to ensure there are no interruptions in the provision of service. Post will not provide any service to a TDYer staying in
excess of seven days without provision of this documentation before day eight (8) of the TDY.

Hanoi, Vietnam
Official travelers may want to ensure they include authorization for taxis in their travel authorizations, as it may be necessary
to use taxis rather than official transportation due to limited availability of Embassy transportation. If applicable, please
provide a fund cite to include authorization for local transportation (rental vehicles), cell phone rental, FSN overtime, and/or
hiring interpreter(s) if required. Visitors staying five or more days at Post may apply for systems access by completing a
Computer Systems Access form. The head of the sponsoring section or agency and RSO must approve the form before
submitting it to the Information Management Officer (IMO) for processing. The sponsoring section or agency must submit
the systems access form 3 days prior to arrival. If you are visiting from a Post that is on Active Directory/Windows 2000,
your existing logon ID will work in Hanoi. If your Post is not yet on Active Directory/Windows 2000, you must provide our
IMO the name and IP address of your Exchange Server at least 5 business days before arriving in Vietnam. Unfortunately,
visitors staying less than five (5) days will not be issued a Hanoi logon. Active Directory/Windows 2000 logons from other

Hong Kong, Hong Kong
Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges for the visit. Each
agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to:
* U.S. citizen and locally employed staff (LE Staff) overtime (e.g., airport expediter, cashier for accommodation exchange,
Motor Pool drivers, etc.)(estimated cost will be provided if these services are required);
* Per diem and miscellaneous travel costs for embassy employees in support of visitor's field travel (estimated cost will be
provided if these services are required and will depend on location and duration of the travel);
* Commercially-leased vehicles
* Cell phone rental and related charges
* Any other costs that are directly attributable to the visit.

Jakarta, Indonesia
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. For TDYers over thirty (30)
days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at post,
please be prepared to sign an MOU for ICASS support services upon arrival. The agency should provide post with a written
communication, generated by the traveler's headquarters, that confirms the agency will pay ICASS charges for the TDYer,
provides the agency ICASS billing code that TDY support charges should be applied to, and authorizes the traveler to sign
the ICASS invoice generated by the TDY module. To request use of Mission services upon arrival at post, TDY personnel
must complete and sign the form ―Application and Approval for Use of U.S. Mission Services,‖ attach their travel orders, and
submit it to the Management Counselor for approval. TDY visitors will not have access to Mission services, including the
Commissary, until the form is completed.

Kolonia, Micronesia
Please check with the Management Officer at Embassy Kolonia. Post provides only very limited ICASS services to its
resident agencies. Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges for
the visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct
charge costs include, but are not limited to:
- U.S. citizen and locally employed staff (LE Staff) overtime (e.g., motor pool drivers) [Estimated cost will be provided if
these services are required.]
- Per diem and miscellaneous travel costs for Embassy employees in support of visitor's field travel. [Estimated cost will be
provided if these services are required and will depend on location and duration of the travel.]
- Any other costs that are directly attributable to the visit.

Kuala Lumpur, Malaysia
N/A

Majuro, Marshall Islands
No data

Manila, Philippines
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation exchange,
control room staffing, representational event support), travel and per diem costs incurred by post personnel in support of
visitor’s field travel, rental of vehicles and other equipment, long distance telephone calls and any cell phone charges, office
supplies, gasoline and other vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if
fiscal data is not provided for the direct charges. For Post ICASS-Serviced Agencies: For TDYers remaining at post over 30
days, there is a charge for ICASS support services. This charge is for the following ICASS services: Basic Package, CLO
and Health Services. Visitors requiring access to Post's Medical Unit must have State Department medical clearances.
Transaction-based ICASS support services actually used by the TDYer will be counted and the workload applied to the next
Phnom Penh, Cambodia
On October 1, 2008, the new TDY policy outlined in reftel went into effect. A major feature of this new policy is the lowered
thresholds of 7 days/$500 for all TDYers. Cable STATE 00113597 provides additional information and clarification on this
new policy. Mandatory Personal Security Training: Effective January 1, 2005, all categories of U.S. citizen personnel
serving under Chief of Mission authority in a temporary duty status of 30 days or more must/must complete appropriate
overseas personal
security training prior to travel. This requirement was the subject of an Executive Secretary memorandum sent from the
Secretary of State to all USG agencies with employees serving overseas (outlined in State cable 66580, dated March 25,
2004). Employees who have successfully completed the Security Overseas Seminar course at State's Foreign Service
Institute (FSI) after June 1, 2000 meet this requirement. All other TDYers must either 1) complete the approved four-day
seminar at FSI entitled Serving Abroad for Families & Employees (S.A.F.E) or 2) have their agency certify to the State
Bureau of Diplomatic Security that the employee has undergone an equivalent security training. The contact for this
certification is Assistant Director for Training, DS/T, telephone (703) 205-2617. Action request: All incoming TDY personnel
staying 30 days or more must, prior to travel, certify to the Embassy Regional Security Officer that they have completed the
required security training, providing class title, location and dates, or received approval from the Assistant Director for
Training, DS/T, that the employee has received comparable training through his/her agency. Phnom Penh contact is RSO

Rangoon, Burma
None

Seoul, Korea
Post's administrative support, offered by ICASS service providers, is available to all TDY employees on a reimbursable
basis. It is the policy of post to provide these services whenever possible by direct charge to a fund cite provided by the
TDY employee(s). Those services that cannot be directly charged will be either billed using the ICASS TDY module or by
attributing the workload counts to the sponsoring agency for use in the next fiscal year’s ICASS budget distribution.

Singapore, Singapore
N/A

Suva, Fiji Islands
Post policy is being reviewed at the current time.

Tokyo, Japan
Presently, no policy at post

Ulaanbaatar, Mongolia
Not applicable

Vientiane, Laos
N/A

Wellington, New Zealand
No ICASS charges are incurred for short-term TDYs.

EUR-IO

Ankara, Turkey
None

Athens, Greece
The following policy was reviewed by the Athens ICASS Council and will become effective on October 1, 2008. This policy
is based on a decision taken by the TDY Committee of the Washington ICASS Working Group (IWG) and approval by both
the IWG and the ICASS Executive Board (IEB).

Summary: Most significantly, the Committee agreed to lower the current threshold of 30 days/$2,500 to 7 days/$500.

I. INTRODUCTION

U.S. Government employees and USG contractors/grantees travel to post to serve temporarily for a variety of purposes,
such as coverage of personnel gaps, provision of highly specialized expertise, response to short-term increases in work and
support of high-level visitors. Post’s administrative support, which is offered by ICASS service providers, is available to all
TDY employees on a reimbursable basis.
It is the Management’s choice to provide these services whenever possible by direct charge to a fund cite provided by the
TDY employee(s) or to direct charge the ICASS TDY module depending on the nature of the services provided and Post’s
circumstances. The TDY module is always used in conjunction with direct charging.

Each Post must ensure that TDYers are direct charged for specific identifiable costs related to their visit. Each Agency with
TDY visits of more than seven (7) days should advise FMC and sign a MOU.

II. ICASS SERVICES DIRECTLY CHARGED TO SPONSORING AGENCY FISCAL DATA
Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges for the visit. Each
agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to:

- U.S. citizens and locally employed staff (LE staff) overtime (e.g., airport expediter, cashier for accommodation exchange,
motor pool drivers, etc.) (estimated cost will be provided if these services are required);
- Per diem and miscellaneous travel costs for embassy employees in support of visitors’ field travel (estimated cost will be
provided if these services are required and will depend on location and duration of the travel);
- Commercially-leased vehicle for vehicle w/o driver
- Fuel coupons/charges
- Cell phone rental and related charges
- Airport expediter services
- Any other costs that are directly attributable to the visit.

III. ICASS SERVICES BILLED THROUGH THE ICASS TDY MODULE

A. The decision to use the TDY module is made by the service provider and the Budget Committee, based on a review of
post’s circumstances and need. The TDY module is always used in conjunction with direct charging.

TDYers who stay at post for more than seven (7) days and who require ICASS support, will be charged for those services in
addition to any direct charges outlined above. A TDY invoice will be prepared based on the ICASS services to which the
TDYer subscribes.

TDYers from an agency not present at post must be prepared to sign a Memorandum of Understanding (MOU) and
Subscription of Services Agreement for ICASS support services upon arrival. With the granting of country clearance, it is
expected that the TDYers agency will pay ICASS charges for services provided, will provide the appropriate agency ICASS
billing code, and will authorize the TDYer to sign the ICASS invoice generated by the TDY module.

In cases where travel is urgent, TDYers must bring the required documentation with them to ensure provision of services.
Post will not provide any services to a TDYer staying in excess of seven (7) days without provision of this documentation
before day eight (8) of the TDY.
B. Exemption for Certain Categories of Visitors

1. TDYers who are temporarily filling vacant positions or covering staffing gaps (as long as those positions have been
included in the post’s ICASS workload counts for the sponsoring agency; workload generated by such TDYers is counted as
―regular‖ workload to the sponsoring agency);
2. TDYers providing support for ICASS services (e.g., regional support officers or other foreign or domestic-based officers
providing support services);
3. TDYers providing post-to-post assistance (e.g. TDYers whose agency pays for ICASS support costs at the employee’s
post assignment; it does not apply to TDYers sent from headquarters);
4. TDYers who utilize no ICASS services (beyond the basic country clearance) and have virtually no impact on the post
ICASS platform;
5. VIP visitors (POTUS, VPOTUS, FLOTUS, CODELs and Cabinet-level members) and their related pre-advance and
advance teams (except for cabinet-level visits where there is no sponsoring agency at post).
6. Visitors at post for less than seven days. During the first seven days, no charges accrue (day one is the day of arrival,
irrespective of the time of arrival; each subsequent calendar day is counted as a day). Charges begin on day eight based on
the TDYers ICASS subscription of services; if and when the total cost reaches $500, an invoice may be prepared. Post may
prepare invoices periodically or wait until the end of the TDY and prepare a single invoice.
For the purpose of preparing TDY invoices and counting days, day ―1‖ will begin on the morning of the eighth day in country,
irrespective of the traveler’s initial time of arrival. Subsequent days will be counted based simply on calendar days, including
any weekend days (the revised TDY module software calculates the daily rate based on 365 days), and any partial day
counts as a full day.

C. Minimum Billable Charge

Invoices produced through the ICASS TDY Module must exceed $500 to be submitted to Washington for payment by the
sponsoring agency. Invoices less than $500 will not be charged.

IV. TYPICAL TDY MODULE CHARGES (per traveler):
ICASS Service

Basic Package
CLO
Health
Procurement
Shipping and Customs
Direct Vehicle Operations
Vouchering Services
Cashiering

Daily rates are calculated based on FY2009 ICASS budget.

As post policy includes use of the TDY module and the TDYer wants to use ICASS services, TDY subscribers must include
the two mandatory cost centers (Basic Package and CLO) in addition to any other cost center services desired. It is also
strongly recommended that TDYers also subscribe to Health Services if their agency participates in the Department of
State’s medical program through ICASS. TDYers who do not subscribe to Health Services should not be provided access to
the post Heath Unit. In accordance with MED policy, long-term TDYers (defined as those who are in travel status more than
60 cumulative days per year) must have a medical clearance in order to subscribe to and use this service.

V. HOW WILL THIS NEW POLICY AFFECT MY AGENCY?
The impact on your agency will depend on the number of TDYers you send overseas and the ICASS services they require.
We know that many agencies send large numbers of employees overseas to work on projects with the host government and
these employees use no embassy services. In these cases, there would be no impact on your agency. However, if your
agency has TDYers who use ICASS services, you can expect to be billed for those services.

Baku, Azerbaijan
U.S. Government employees and USG contractors/grantees travel to post to serve temporarily for a variety of purposes,
such as coverage of personnel gaps, provision of highly specialized expertise, response to short-term increases in work and
support of high-level visitors. Post’s administrative support, which is offered by ICASS, is available to all TDY employees on
a reimbursable basis. It is the post's policy to provide these services whenever possible by direct charge to a fund cite
provided by the TDY employee(s). Those services that cannot be directly charged will be billed either by using the ICASS
TDY module or by attributing the workload counts to the sponsoring agency for use in the next fiscal year’s ICASS budget
distribution when the employee is at post for more than 30 days and the cumulative TDY invoice cost is greater than $2,500.

Belgrade, Serbia
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime (e.g. expediter, accommodation exchange, representational event
support), field travel-lodging and MIE-by Embassy employees, vehicle rentals, long distance telephone calls, equipment
rentals, office supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty (30) days,
there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at post, please
be prepared to sign a MOU for ICASS support services upon arrival. The agency should provide post with a written
communication, generated by the traveler's headquarters that confirms the agency will pay ICASS charges for the TDYer,
provides the agency ICASS billing code the TDY support charges should be applied to, and authorizes the traveler to sign
the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should bring this documentation with

Berlin, Germany
Action request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit, if
such costs will be incurred by Mission Germany on the visitor’s behalf. Each agency, organization or visiting delegation will
be charged for the actual costs attributed to its visit. Direct charge costs include, but are not limited to: American and LES
overtime (e.g., expediter, cashier accommodation exchange, control room staffing, representational event support), field
travel and per diem costs incurred by post personnel in support of visitor’s field travel, rental of vehicles and other
equipment, long distance telephone calls, office supplies, gasoline and other vehicle maintenance costs, airport fees, and all
other costs that are directly attributable to the visit. Post will not provide service if fiscal data is not provided for the direct
charges. TDYers who are at post for more than seven (7) days and who require ICASS support exceeding a threshold of
$500 will be charged for those services in addition to any direct charges outlined above. A TDY invoice will be prepared

Typical TDY Module Charges (per traveler):
Basic Package: $ xx/day (mandatory)
CLO: $ xx/day (mandatory)
Health Services: $ xx/day
Motor Pool: $xx/day (based on workload)
Vouchering Services: $xx/day (based on workload)

Bern, Switzerland
No data

Bratislava, Slovak Republic
Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges for the visit. Each
agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to:
-- U.S. citizen and locally employed staff (LE Staff) overtime (e.g., airport expediter, cashier for accommodation exchange).
(estimated cost will be provided if these services are required);
-- Per diem and miscellaneous travel costs for embassy employees in support of visitor's field travel (estimated cost will be
provided if these services are required and will depend on location and duration of the travel);
-- Commercially-leased vehicle (estimated cost will be provided if these services are required and will depend on the type of
vehicle(s) leased, the duration, and whether a driver will be required);
-- Cell phone rental and related charges;
-- Transportation between airport and Embassy or hotel is provided by two limousine/taxi companies that Embassy has
contracted. Approximate cost to/from Vienna’s Schwechat airport is $100 and to/from Bratislava’s airport is $25.
-- Any other costs that are directly attributable to the visit.

Brussels, Belgium
Fiscal Data. Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each
agency, organization or visiting delegation will be charged for the actual cost attributed to its visit. Direct charge costs
include, but are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation
exchange, control room staffing, representational event support), travel and per diem costs incurred by post personnel in
support of visitor's field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline
and other vehicle maintenance costs, departure tax and other airport fees as appropriate. For TDYers remaining at post for
over 30 days, there is a charge for ICASS support services. This charge is for the following ICASS services: Basic
Package, CLO and Health Services. Agencies will not be billed until the accumulated invoice cost for TDY support exceeds
$2,500 for the fiscal year. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign
a Memorandum of Understanding for ICASS support services upon arrival. The agency should provide post with a written

Bucharest, Romania
No data

Budapest, Hungary
No information posted

Chisinau, Moldova
If this applies please contact Mgmt Officer (Parmentiers@state.gov) or check our Embassy's website.

Copenhagen, Denmark
None

Dublin, Ireland
TDY visitors staying longer than 30 days should schedule a briefing with the Regional Security Officer.

Geneva, Switzerland
No data

Hamilton, Bermuda
Not applicable

Helsinki, Finland
Each visitor, regardless of the length of your stay, should bring or forward their fiscal data to pay for any services requested.
Each agency, organization, or visiting delegation may be charged for direct costs, which include but are not limited to
American and LES overtime (e.g. airport expeditor, accommodation exchange, representational event support),
administrative support or required filed travel by Embassy employees, vehicle rentals, office supplies and all other costs that
are directly attributable to the visit.
Kyiv, Ukraine
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to:
* U.S. citizen and locally employed staff (LE Staff) overtime (e.g., airport expediter, cashier for accommodation exchange,
Motor Pool drivers, etc; estimated cost will be provided if these services are required);
* Per diem and miscellaneous travel costs for embassy employees in support of visitor's field travel (estimated cost will be
provided if these services are required and
will depend on location and duration of the travel);
* Commercially-leased vehicle;
* Fuel coupons/charges;
* Cell phone rental and related charges;
* Airport expediter services;
* Any other costs that are directly attributable to the visit.
Additionally, TDYers who remain at post for more than seven (7) days will be charged the indirect costs of ICASS support
services once those costs reach $500. A TDY invoice for those indirect costs will be prepared based on the ICASS services
provided. TDYers from an agency not present at post must be prepared to sign a memorandum of understanding (MOU)
and subscription of services agreement for ICASS support services upon arrival. With the granting of country clearance, it is
expected that the TDYers agency will pay ICASS charges for services provided, will provide the appropriate agency ICASS
billing code, and will authorize the TDYer to sign the ICASS invoice generated by the TDY module. (If you do not have an
ICASS billing code, send a request to ICASSSERVICECENTER@State.gov.) In cases where travel is urgent, TDYers must
bring the required documentation with them to ensure provision of services. Post will not provide any services to a TDYer
staying in excess of seven days without provision of this documentation before day eight (8) of the TDY.

Lisbon, Portugal
All TDY travel funded through ICASS must have the approval of Lisbon’s Management Officer.

Ljubljana, Slovenia
No data

London, UK
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation exchange,
control room staffing, representational event support), travel and per diem costs incurred by post personnel in support of
visitor’s field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline and other
vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if fiscal data is not provided for
the direct charges. For TDYers remaining at post over 30 days, there is a charge for ICASS support services. This charge
is for the following ICASS services: Basic Package, CLO and Health Services. The charge per month is approximately
$208. Agencies will not be billed until the accumulated invoice cost for TDY support exceeds $2,500 for the fiscal year. If
your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign a Memorandum of

Luxembourg, Luxembourg
No information posted

Madrid, Spain
Agencies will be charged for TDYs in excess of 30 days and cumulative costs of $2,500.00.

Minsk, Belarus
No data

Moscow, Russia
Action request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit.
Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation
exchange, control room staffing, representational event support), travel and per diem costs incurred by post personnel in
support of visitor's field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline
and other vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if fiscal data is not
provided for the direct charges. For TDYers remaining at post over 90 days, there is a charge for ICASS support services.
This charge is for the following ICASS services: Basic Package, CLO and Health Services. The charge per month is
approximately $645. Agencies will not be billed until the accumulated invoice cost for TDY support exceeds $2,500 for the
fiscal year. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign a

Nicosia, Cyprus
None


Paris, France
Each visitor must bring a copy of his/her travel orders (or forward fiscal data) to cover costs of visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. These costs include, but are
not limited to, American and FSN overtime, field travel by Embassy employees, vehicle rentals, long distance telephone
calls, equipment rentals, representational events and all other costs that are directly attributable to the visit.

Podgorica, Montenegro
No information posted

Prague, Czech Republic
U.S. Government employees and USG contractors/grantees travel to post to serve temporarily for a variety of purposes,
such as coverage of personnel gaps, provision of highly specialized expertise, response to short-term increases in work and
support of high-level visitors. Post’s administrative support, which is offered by ICASS service providers, is available to all
TDY employees on a reimbursable basis. It is the policy of post to provide these services whenever possible by direct
charge to a fund cite provided by the TDY employee(s). Those services that cannot be directly charged will be either billed
using the ICASS TDY module or by attributing the workload counts to the sponsoring agency for use in the next fiscal year’s
ICASS budget distribution. Each visitor, regardless of length of stay, must request country clearance through eCC
(electronic Country Clearance) before proceeding to post, and must bring or forward fiscal data to pay for direct charges for
the visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. All
estimated costs will be provided if the specific services are required. These charges are based on current market conditions.

• U.S. citizen and LES staff overtime (for such services as airport expediting, cashier services, control room staffing,
drivers, translator);
• Per diem and miscellaneous travel costs for embassy employees who accompany TDY employees on field travel
(estimated cost will depend on location and duration of the travel);
• Commercially-leased vehicle;
• Cell phone rental and related charges;
• Long distance telephone calls;
• Office supplies;
• Any other costs which are directly attributable to the visit.

The following categories of visitors are exempt from billing through the ICASS TDY Module:

• Visitors at post for less than 8 days (except for direct charges) and who require ICASS support will be charged for those
services in addition to any direct charges outlined above. A TDY invoice will be prepared based on the ICASS services to
which a TDYer subscribes.
• Visitors associated with visits of the President, First Lady, Vice President and spouse, members of Congress, Supreme
Court Justices and Cabinet members (except for cabinet-level visits where there is no sponsoring agency at post).
• TDYers who are at post to (a) temporarily fill a vacant position or satisfy a staffing gap for which the agency is already
paying under ICASS, (b) provide support for ICASS services, or (c) provide post-to-post assistance.
• TDYers who utilize no ICASS services (beyond the basic country clearance) and have no impact on the post ICASS
platform.

For TDYers whose agency already has an ICASS presence at post and whose visit exceeds 7 days, post will bill the TDYer,
using the ICASS TDY module, for the following ICASS support services:
• Basic Package
• CLO
• Health Services
  These three services are billed on a per-capita basis, prorated for the length of stay. For example, a TDY visit by one USG
employee of 6 months’ duration would be counted as 0.5 for each of the three services for calculation purposes by the
ICASS TDY module.

Costs for transaction-based ICASS cost centers are recovered for all TDY visitors, regardless of length of stay. The service
performed for the TDYer has an associated workload count and is counted towards the sponsoring agency’s cumulative
workload count to be applied to the following year’s ICASS budget.

TDYers from an agency not present at post and whose visit exceeds 7 days, must be prepared to sign a memorandum of
understanding (MOU) and subscription of services agreement for ICASS support services upon arrival. With the granting of
country clearance, it is expected that the TDYers agency will pay ICASS charges for services provided, will provide the
appropriate agency ICASS billing code, and will authorize the TDYer to sign the ICASS invoice generated by the TDY
module. (If you do not have an ICASS billing code, send a request to ICASSERVICECENTER@State.gov.)

The transaction-based workload count during the visitor’s stay for ICASS TDY Module bill calculation purposes will be
estimated based on similar-sized agency consumption at post.

Typical ICASS TDY Module Charges (per traveler and per appropriate workload distribution factor for each cost center):
• Basic Package .....................
• CLO................................
• Health Services....................
• General Services..................
• Motorpool..........................
• Financial Management...............
• Information Mgt Tech Support.......
• Information Management Services...
• GOLTL Non Residential Bldg Ops.....
• STL Building Ops...................

Invoices produced through the ICASS TDY Module must exceed $500 to be submitted to Washington for payment by the
sponsoring agency. Invoices less than $500 will not be charged.

Pristina, Kosovo
Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges for the visit. Each
agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to:
• U.S. citizen and locally employed staff (LE Staff) overtime (e.g., airport expediter, cashier for accommodation exchange,
Motor Pool drivers, etc.) (estimated cost will be provided if these services are required);
• Per diem and miscellaneous travel costs for embassy employees in support of visitor's field travel (estimated cost will
be provided if these services are required and will depend on location and duration of the travel);
•   Commercially-leased vehicle (range from $150 to $200 day for vehicle with driver)
•   Vehicle use charges at a cost of $5 per 10 kms driven;
•   Cell phone cost and related charges at an estimated monthly cost of $6.00 per month per phone plus minutes used.
•   Airport expediter services at a cost of $70/person
•   Any other costs that are directly attributable to the visit.

TDYers who stay at post for more than seven (7) days and who require ICASS support, will be charged for those services in
addition to any direct charges outlined above. A TDY invoice will be prepared based on the ICASS services to which a
TDYer subscribes (typical costs are listed below). TDYers from an agency not present at post must be prepared to sign a
memorandum of understanding (MOU) and subscription of services agreement for ICASS support services upon arrival.
With the granting of country clearance, it is expected that the TDYers agency will pay ICASS charges for services provided,
will provide the appropriate agency ICASS billing code, and will authorize the TDYer to sign the ICASS invoice generated by
the TDY module. (If you do not have an ICASS billing code, send a request to ICASSSERVICECENTER@State.gov.) In
cases where travel is urgent, TDYers must bring the required documentation with them to ensure provision of services.
Post will not provide any services to a TDYer staying in excess of seven days without provision of this documentation before
day eight (8) of the TDY.

TYPICAL TDY MODULE CHARGES (per traveler):
Basic Package (Mandatory)
CLO (Mandatory)
Health (Strongly Advised)
Information Mgt Support (Optional)
Mail/Pouch Service (Optional)
Motor Pool (Optional)

The threshold for receiving a TDY invoice will depend on the optional services that are used. Based on the above typical
charges/service centers the threshold at post will be reached on the 35th day at post (7 initial days + 28) or 5 weeks. Danger
pay is paid by post if post requested the visit and by the sending office if Post did not request the visit.

Reykjavik, Iceland
Post direct charges all TDY expenses please be prepared to provide fiscal data to post management.

Riga, Latvia
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include, but
are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange, representational event
support), field travel/lodging and M&IE by Embassy employees, vehicle rentals, long distance telephone calls, equipment
rentals, office supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty (30) days,
there is a charge for ICASS support services. This charge is divided between per capita costs (CLO, Basic Package, and
Health Unit) and transaction based costs (Information Management Technical Support, Non-Residential Local Guards,
Overhead, Financial Management Services, and Government Owned Building Operations). For TDYers of agencies already
at post, a TDY invoice will be created for per capita cost centers. Transaction based costs will be counted in the cumulative
workload counts and will be recovered on a cost distribution basis in the following fiscal year. If your sponsoring agency is

Rome, Italy
In accordance with Department of State policy, post will directly charge each agency, organization or visiting delegation for
the actual costs attributed to its visit. These costs include, but are not limited to, American and Locally Engaged Staff
overtime; field travel by Embassy employees; transportation costs for official vehicles; rental of vehicles, cellular phones,
and office equipment; charges for control rooms and office space; and the cost of representational events. All visitors
requesting administrative support services must provide the Embassy with authorization and fiscal data (e.g. travel orders)
against which the costs for requested items can be charged. This information should be cabled or faxed to the Embassy in
advance of your arrival. Without a fund cite and authorization post will not be able to provide vehicles, drivers, or other
Sarajevo, Bosnia & Herzegovina
Each visitor, regardless of length of stay, must send or bring fiscal data to pay for direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation exchange,
control room staffing, representational event support), travel and per diem costs incurred by post personnel in support of
visitor’s field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline and other
vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if fiscal data is not provided for
the direct charges.

Skopje, Macedonia
N/A

Sofia, Bulgaria
U.S. Government employees and USG contractors/grantees travel to post to serve temporarily for a variety of purposes,
such as coverage of personnel gaps, provision of highly specialized expertise, response to short-term increases in work and
support of high-level visitors. Post’s administrative support, which is offered by ICASS service providers, is available to all
TDY employees on a reimbursable basis. It is the policy of post to provide these services whenever possible by direct
charge to a fund cite provided by the TDY employee(s). Those services that cannot be directly charged will be either billed
using the ICASS TDY module or by attributing the workload counts to the sponsoring agency for use in the next fiscal year’s
ICASS budget distribution.
Basic Principals:
* There must be an expense
* There must be a written policy
* Advance Communication of cost and service
* The cost involved must be material
* Post cannot charge twice for the same expense

Long Term TDYers (Definition):
A TDYer with a minimum stay of 30 days or more.
Multiple TDYers that add up to 30 days or more.

When TDY assistance comes in advance of a permanent presence, the date of TDY arrival will be used as the date a
presence was established and will be counted through the regular ICASS process.

2. Direct Charging for Administrative Support
Regardless, is the sponsoring agency is at post or not, direct charging will be maximized whenever possible.
Direct charge costs include, but are not limited to: American and LES staff overtime (for such services as airport expediting,
cashier services, driver, translator); travel and per
diem costs for American or LES staff who accompany TDY employees on field travel; rental of vehicles and equipment;
cellular phone rentals; long distance telephone calls; office supplies; and, gasoline and other vehicle maintenance costs.

3. ICASS Services Billed Through the ICASS TDY Module
A. Exemption for Certain Categories of Visitors
The following categories of visitors are exempt from billing through the ICASS TDY Module:
* Visitors at post for less than 30 days (except for direct charges)
* Visitors associated with visits of the President, First Lady, Vice President and spouse, members of Congress, Supreme
Court Justices and Cabinet members
* TDYers who are at post to (a) temporarily fill a vacant position or satisfy a staffing gap for which the agency is already
paying under ICASS, (b) provide support for ICASS services, or (c) provide post-to-post assistance

B. Minimum Billable Charge
Invoices produced through the ICASS TDY Module must exceed $2,500 to be submitted to Washington for payment by the
sponsoring agency. Invoices less than $2,500 will not be charged.

C. For Agencies Represented at Post
For TDYers whose agency already has an ICASS presence at post and whose visit exceeds 30 days, post will bill the
TDYer, using the ICASS TDY module as follows:
a) Per Capita Based Services – include only the following cost centers:
* Basic Package
* CLO
* Health Services

These three services are billed on a per-capita basis, prorated for the length of stay. For example, a TDY visit by one USG
employee of 6 months’ duration would be counted as 0.5 for each of the three services for calculation purposes by the
ICASS TDY module.
Note: No agency modifications are allowed for the TDY module as it already excludes costs for American salaries, local
guard program and, leases. It is recognized that the per capita services listed do not exactly or only partially match those
services that a TDYer might or might not use. It is believed, however, that this ambiguity is an acceptable tradeoff for a more
complicated tracking system.
b) Transaction-Based Cost Centers - The service performed for the TDYer has an associated workload count and is
counted towards the sponsoring agency’s cumulative workload count to be applied to the following year’s ICASS budget
(e.g., number of the strip lines processed for the financial services).

D. For Agencies Not Represented at Post
When there is no sponsoring agency at post, communication is key when it comes to charging for ICASS services. Post will
direct charge as much as possible. However, for costs that cannot be easily identified, e.g., shared ICASS costs, an MOU or
similar commitment via cable will be signed with the agency indicating the agency’s responsibility to pay ICASS charges. In
order to facilitate the TDY process, post will obtain the appropriate agency ICASS billing code early in the process.
Post will prepare a TDY invoice to bill the agency not sponsored at post (after the 30 day threshold has been met and the bill
exceeds $2,500), however the invoice will include both per capita and transaction-based services as follows:
Per Capita Based:
* Basic Package
* CLO
* Health Services

Transaction Based:
* Information Mgt Tech Support (number of devices serviced)
* GO/LTL Building Operations (net square meters occupied)
* Local Guard Services (net square meters occupied)
* IVG (number of instruments serviced by IVG lines)
* Financial Management (number of strip codes processed)
* STL Building Ops (net square meters occupied)

4. Communicating ICASS TDY Billing Policy, Costs and Services Available
All visitors must request country clearance before proceeding to post. Post’s country clearance cable will include the
following communication regarding post’s ICASS Billing Policy for TDYers:
"Action Request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit.
Each agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge
costs include, but are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange,
representational event support), field travel-lodging and M&IE by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies and all other costs that are directly attributable to the visit. Also, for
TDYers over thirty (30) days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for
ICASS services at post, please be prepared to sign a MOU for ICASS support services upon arrival. The agency should
provide post with a written communication, generated by the traveler's headquarters that confirms the agency will pay
ICASS charges for the TDYer, provides the agency ICASS billing code the TDY support charges should be applied to, and
authorizes the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should

Stockholm, Sweden
No data

Tallinn, Estonia
Please note that TDY personnel will be direct charged for ICASS services for stays longer than seven (7) days. Costs will
vary based upon the service/s provided.

Tbilisi, Georgia
Whenever possible, direct charges to a fund cite provided by the TDY employee(s), regardless of length of stay will be made
for services provided. Direct charge costs include, but are not limited to: American and LES staff overtime (control room
staffing, cashier services, driver, translator/interpreter, etc.); travel and per diem costs for American or LES staff who
accompany the TDY employee on field travel; hiring of translators/interpreters and/or cost of document translation;
additional meeting rooms, conference rooms or special facilities for official use; visa and/or accreditation fees; rental of
vehicles, gasoline and other vehicle maintenance costs; cell phone rental and cost of actual calls; other equipment rental;
office supplies and other goods procured. Travelers should be prepared to provide this information upon arrival. For
agencies which have not signed ICASS MOUs with post, but which have large numbers of TDYers visiting post, or
personnel visiting post for extended periods of time, Post has implemented a standard TDY reimbursement policy which
also captures the overhead (personnel, etc.) costs of providing the above services. This policy may be viewed at our

The Hague, Netherlands
Action Request: Each visitor regardless of length of stay must bring/forward fiscal data to pay for direct costs of the visit.
Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation
exchange, control room staffing, representational event support), travel and per diem costs incurred by post personnel in
support of visitor’s field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline
and other vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if fiscal data is not
provided for the direct charges. For TDYers remaining at post over 30 days, there is a charge for ICASS support services.
This charge is for the following ICASS services: Basic Package, CLO and Health Services. The charge per month is
approximately $208. Agencies will not be billed until the accumulated invoice cost for TDY support exceeds $2,500 for the
fiscal year. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign a

Tirana, Albania
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime, field travel by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies, and all other costs directly attributable to the visit. Also, for TDYers over
thirty days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at
post, please be prepared to sign an MOU for ICASS support services upon arrival. The agency should provide post with a
written communication, generated by the traveler’s headquarters, that states who can authorize the availability of ICASS
funds, confirms the agency will pay ICASS charges for the TDYer, provides the agency ICASS billing code, and authorizes
the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, TDYers should bring this
documentation with them to ensure there are no interruptions in the provision of service. Post will not provide any service to

Valletta, Malta
"Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct charges for the visit. Each
agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs
include, but are not limited to:
* U.S. citizen and locally employed staff (LE Staff) overtime (e.g., airport expediter, cashier for accommodation exchange,
Motor Pool drivers, etc.) (estimated cost will be provided if these services are required);
* Commercially-leased vehicle with driver for 120 Euros per 8 hour day;
* Fuel charges at a cost of 0.31 Euro per km driven;
* Cell phone rental and related charges at an estimated daily cost of 15 Euros for 50 free minutes;
* Airport expediter services for 4 hours at a cost of 75.00 Euros per person;
* Any other costs that are directly attributable to the visit."
Vienna, Austria
U.S. Government employees and USG contractors/grantees travel to post to serve temporarily for a variety of purposes,
such as coverage of personnel gaps, provision of highly specialized expertise, response to short-term increases in work and
support of high-level visitors. Post’s administrative support, which is offered by ICASS service providers, is available to all
TDY employees on a reimbursable basis. It is the policy of post to provide these services whenever possible by direct
charge to a fund cite provided by the TDY employee(s). Those services that cannot be directly charged will be either billed
using the ICASS TDY module or by attributing the workload counts to the sponsoring agency for use in the next fiscal year’s
ICASS budget distribution.

Basic Principals:
There must be an expense
There must be a written policy
Advance Communication of cost and service
The cost involved must be material
Post cannot charge twice for the same expense

TDY (Definition): TDY with a length of 7 days or more qualifies for charging. When TDY assistance comes in advance of a
permanent presence, the date of TDY arrival will be used as the date a presence was established and will be counted
through the regular ICASS process.

2. Direct Charging for Administrative Support

All official visitors are subject to direct charging for the direct administrative support services they receive through ICASS,
irrespective of their length of stay. This
is the preferred method for recovering TDY administrative support costs. These direct charges include (but are not limited

•   Overtime charges;
•   Commercial rental of vehicle or vehicle and driver;
•   Cell phone rental and related costs;
•   Official in-country per diem and miscellaneous travel expenses;
•   Airline fees;
•   Airport transportation;
•   Contract expediter services;
•   Fuel costs (if they can be quantified), fuel coupons and tolls.
•   Or any other cost clearly identifiable as being incurred by the TDY employee and/or entity;

3. ICASS Services Billed Through the ICASS TDY Module

A. Exemption for Certain Categories of Visitors

The following categories of visitors are exempt from billing through the ICASS TDY Module:

a. TDYers who are temporarily filling vacant positions or covering staffing gaps (as long as those positions have been
included in the post's ICASS workload counts for the sponsoring agency; workload generated by such TDYers is counted as
"regular" workload to the sponsoring agency);
b. TDYers providing support for ICASS services (e.g., regional support officers or other foreign or domestic-based officers
providing support services);
c. TDYers providing post-to-post assistance (e.g., TDYers whose agency pays for ICASS support costs at the employee's
post of assignment; it does not apply to TDYers
sent from headquarters).
d. TDYers who utilize no ICASS services (beyond the basic country clearance) and have virtually no impact on the post
ICASS platform;
e. VIP visitors (POTUS, VPOTUS, FLOTUS, CODELs and Cabinet-level members) and their related pre-advance and
advance teams (except for cabinet-level visits where there
is no sponsoring agency at post).

B. Minimum Billable Charge

Invoices produced through the ICASS TDY Module must exceed $500 to be submitted to Washington for payment by the
sponsoring agency. Invoices less than $500 will not be charged.

C. For Agencies Represented at Post

For TDYers whose agency already has an ICASS presence at post and whose visit exceeds 5 days, post will bill the TDYer,
using the ICASS TDY module as follows:

a) Mandatory ICASS Services – include the following cost centers:
Basic Package
CLO
Health Services

These three services are billed on a per-capita basis, prorated for the length of stay. For example, a TDY visit by one USG
employee of 6 months’ duration would be counted as 0.5 for each of the three services for calculation purposes by the
ICASS TDY module.

b) Optional ICASS Services:
Motor Pool Services
Information Mgt Tech Support
GO/LTL Building Operations
Financial Management
STL Building Ops
Note: No agency modifications are allowed for the TDY module as it already excludes costs for American salaries, local
guard program and, leases. It is recognized that the per capita services listed do not exactly or only partially match those
services that a TDYer might or might not use. It is believed, however, that this ambiguity is an acceptable tradeoff for a more
complicated tracking system.

For Financial Management, which is a Transaction-Based Cost Center,– the service performed for the TDYer has an
associated workload count and is counted towards the sponsoring agency’s cumulative workload count to be applied to the
following year’s ICASS budget (e.g., number of the strip lines processed for the financial services).

D. For Agencies Not Represented at Post

When there is no sponsoring agency at post, communication is key when it comes to charging for ICASS services. Post will
direct charge as much as possible. However, for costs that cannot be easily identified, e.g., shared ICASS costs, an MOU
and Subscription of Services will be signed with the agency indicating the agency’s responsibility to pay ICASS charges. In
order to facilitate the TDY process, post will obtain the appropriate agency ICASS billing code early in the process.

Post will prepare a TDY invoice to bill the agency not sponsored at post (after the 7 day threshold has been met and the bill
exceeds $500) for services as follows:

a) Mandatory ICASS Services – include the following cost centers:
Basic Package
CLO
Health Services

b) Optional ICASS Services:
 Motor Pool Services
 Information Mgt Tech Support GO/LTL Building Operations
 Financial Management
 STL Building Ops
 Mail
 Pouch

4. Communicating ICASS TDY Billing Policy, Costs and Services Available

All visitors must request country clearance before proceeding to post. Post’s country clearance cable will include the
following communication regarding post’s ICASS Billing Policy for TDYers:

"Action Request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit.
Each agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge
costs include, but are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange,
representational event support), field travel-lodging and M&IE by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies and all other costs that are directly attributable to the visit. Also, for
TDYers over seven (7) days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for
ICASS services at post, please be prepared to sign a MOU for ICASS support services upon arrival. The agency should
provide post with a written communication, generated by the traveler's headquarters that confirms the agency will pay
ICASS charges for the TDYer, provides the agency ICASS billing code the TDY support charges should be applied to, and
authorizes the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should

REF: State Foreign Affairs Manual – 6FAH-5 H-405.3-1: State 081046, dated July28, 2008.

Appendix 1: ICASS Service Unit Costs for TDY Billing – FY 2009.
Vilnius, Lithuania
No information posted

Warsaw, Poland
ICASS TDY Policy: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the
visit. Each agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct
charge costs include, but are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange,
and representational event support), field travel-lodging and M&IE by Embassy employees, vehicle rentals, long distance
telephone calls, equipment rentals, office supplies and all other costs that are directly attributable to the visit. For TDYers
over thirty (30) days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS
services at post, please be prepared to sign a MOU for ICASS support services upon arrival. The agency should provide
post with a written communication, generated by the traveler's headquarters that confirms the agency will pay ICASS
charges for the TDYer, provides the agency ICASS billing code the TDY support charges should be applied to, and
authorizes the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should

Yerevan, Armenia
No data

Zagreb, Croatia
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: airport transportation, accommodations (if required), American and LES staff overtime (for such services
as airport expediting, control room staffing, cashier services, drivers), long distance telephone calls, cell phone rentals and
cost of actual calls, travel and per diem costs for American or LES staff who accompany the TDY employee on field travel,
rental of vehicles and equipment, gasoline and other vehicle maintenance costs, office supplies, cost of goods procured,
departure tax and other airport fees. Post will not provide service if fiscal data is not provided for the direct charges.
For TDYers remaining at post over 30 days, there is a charge for ICASS support services. Agencies will not be billed until
the accumulated invoice cost for TDY support exceeds $2,500 for the fiscal year. If your sponsoring agency is not signed up
for ICASS services at post, please be prepared to sign a Memorandum of Understanding for ICASS support services upon
arrival. The agency should provide post with a written communication, generated by the traveler’s headquarters, that
confirms the agency will pay ICASS charges for the TDYer, provides the agency ICASS billing code to which the TDY
support charges should be applied, and authorizes the traveler to sign the ICASS invoice generated by the TDY module.
Where travel is urgent, the TDYer should bring this documentation with him/her to ensure there are no interruptions in the
provision of service. Post will not provide any service to a TDYer staying in excess of thirty days without provision of this
documentation before day 31 of the TDY. EMBASSY SUPPORT: Embassy administrative support, such as motor pool
services, may be provided on an as available basis. Visitors’ agencies will be direct charged for all services utilized. Visitors

NEA

Abu Dhabi, United Arab Emirates
Embassy Abu Dhabi and Consulate General Dubai charge TDYers or each office, agency, or visiting delegation for all costs
incurred in support of official travel. Upon request, posts can provide an estimate of costs based on visitor's support
requirements. These costs include American and locally employed staff overtime, holiday pay, and premium pay as
applicable, field travel by Embassy personnel, transportation costs, vehicle rental, telephone installation and service, cell
phone rentals and telephone calls, equipment rental, printing expenses, and any other costs that can be attributed to the
visit. Provide fiscal data before arrival to cover all potential costs. TDY personnel visiting more than seven days in the UAE
will be billed for ICASS services (whether or not used). To receive country clearance, agencies or individual travelers must
provide fund cites to the Mission UAE Financial Management Center.


Algiers, Algeria
USG employees should contact post’s Human Resources department at least three days before their scheduled departure
to request their danger pay certification letter, and pay their transportation bill. Payment must be made to the cashier before
leaving post. The Embassy does not accept credit cards so employees are asked to pay via traveler’s checks and/or cash.
Danger pay is paid by post if post requested the visit and by the sending office if Post did not request the visit. Each visitor,
regardless of the length of stay, must bring or forward fiscal data to pay for the direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: Embassy staff overtime; Embassy employee field travel; vehicle rental; equipment rental; long distance
phone calls; office supplies; and all other costs directly attributable to the visit. For TDY employees remaining at post over
30 days, there may be a charge for ICASS support services. You and/or your sponsoring office must be in touch with post’s
Financial Management Center to work out details for ICASS billing prior to arrival.

Amman, Jordan
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation exchange,
control room staffing, representational event support), travel and per diem costs incurred by post personnel in support of
visitor’s field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline and other
vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if fiscal data is not provided for
the direct charges. For TDYers remaining at post over 30 days, there is a charge for ICASS support services. This charge
is for the following ICASS services: Basic Package, CLO and Health Services. Agencies will not be billed until the
accumulated invoice cost for TDY support exceeds $2,500 for the fiscal year. If your sponsoring agency is not signed up for
ICASS services at post, please be prepared to sign a Memorandum of Understanding for ICASS support services upon

Beirut, Lebanon
Each visitor, regardless of length of stay, must provide fiscal data to pay for direct charges for the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to:
*Body Guard (minimum of 2 required for transport to/from airport) ---$9.15 hourly rate.
*Mileage of armored vehicle (required for transport to/from airport -- $0.9708 per mile.

NOTE: One way airport move typically costs approximately $180. Exact direct charge varies based on total mileage of the
route and total time of travel.
* U.S. citizen and locally employed staff overtime – LES hourly rate range is $11.23 - $19.16. U.S. citizen rates based on
salary.
* Per diem and miscellaneous travel costs for embassy employees in support of visitor's field travel (cost estimates will be
provided if these services are required).
* Cell phone rental and related charges at an estimated daily cost of $25.00.
* Any other costs that are directly attributable to the visit.

LONG TERM TDY ICASS SERVICES

A TDYer who stays at post for more than seven (7) days and accumulates ICASS charges of $500 or more will be charged
for ICASS services in addition to any direct charges outlined above. A TDY invoice will be prepared based on the ICASS
services necessary to support the TDYer’s presence on compound. Typical costs are:
*Basic Package Services ------------------ $3 a day
*CLO Services -------------------------------
*General Services ---------------------------
*Health Service ---------------------------
*Information Management Services ------$12 a day
*Financial Management Services based on per transaction
A TDYer from an agency not present at post must be prepared to sign a memorandum of understanding (MOU) and
subscription of services agreement for ICASS support services upon arrival. With the granting of country clearance, it is
expected that the TDYer's agency will pay ICASS charges for services provided, will provide the appropriate agency ICASS
billing code, and will authorize the TDYer to sign the ICASS invoice generated by the TDY module. (If you do not have an
ICASS billing code, send a
request to ICASSSERVICECENTER@State.gov.)

In cases where travel is urgent, a TDYer must bring the required documentation with them to ensure provision of services.
Post will not provide any services to a TDYer staying in excess of seven days without provision of this documentation before
day eight (8) of the TDY.

Acceptance of Country Clearance by the traveler indicates full acceptance of the above conditions.

Cairo, Egypt
ICASS CHARGES: Each visitor, regardless of length of stay, must forward fiscal data to pay for any direct costs incurred
during the visit. Each agency, organization, or visiting delegation will be charged for the actual costs attributed to its visit.
Such costs could include, but are not limited to:
-- American and LES overtime (for such services as airport expediting, cashier accommodation exchange, control room
staffing, representational event support);
-- Travel and per diem costs incurred by post personnel in support of field travel;
-- Rental of vehicles and other equipment;
-- Long distance telephone calls;
-- Office supplies;
-- Gasoline and other vehicle maintenance costs.

LONG-TERM TDYS: For TDYers remaining at post over 30 days, there is a charge for ICASS TDY support services. This
charge is for ICASS services and will be billed through the ICASS TDY module on a per-capita basis prorated for the length
of stay. For example, a TDY visit by one USG employee of seven months duration (one month without charge and six
chargeable) would be counted at half of the annual premium for the following services: basic package; Community Liaison
(CLO); health services. If you are a TDYer remaining at post over 30 days and your sponsoring agency is not signed up for
ICASS services at post, please be prepared to sign a Memorandum of Understanding (MOU) document for ICASS support
services upon arrival. The sponsoring agency should provide post with a written communication, generated by the traveler's
headquarters, that confirms the agency will pay ICASS charges for the TDYers, provides the agency ICASS billing code the
TDY support charges should be applied to, and authorizes the traveler to sign the ICASS invoice generated by the TDY
module. Post will not provide any service to a TDYer staying in excess of 30 days without provision of this written

Damascus, Syria
Each visitor, regardless of length of stay, must provide fiscal data to pay for the direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include, but
are not limited to the following: American and LES staff overtime (e.g., expediter, accommodation exchange,
representational event support); field travel lodging and M&IE by Embassy employees; vehicle rentals, long distance calls,
equipment rentals, and office supplies; and all other costs that are directly attributable to the visit. For TDY’ers staying more
than seven (7) days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS
services at post, please be prepared to sign a communication, generated by the traveler's headquarters, that (1) confirms
the agency will pay ICASS charges for the TDYer (2) provides the agency ICASS billing code the TDY support charges
should be applied to, and (3) authorizes the traveler to sign the ICASS invoice generated by the TDY module. This is being
implemented at this time so please contact Post Management Officer for further details.

Doha, Qatar
Note to all long-term Temporary Duty Personnel (TDY) assigned to Embassy: As of January 1, 2005, American personnel
on TDY assignments of 30 days or longer must receive personal security training prior to beginning the TDY assignment.
See STATE 66580 for details. Also, pursuant to STATE 209562, Embassy Doha has procedures to recover the costs of
support services provided to USG employees, contractors and grantees on TDY assignments of more than 30 days to
Embassy Doha. Inbound TDY personnel staying more than 30 days must be authorized to sign a Memorandum of
Understanding which will obligate their sponsoring agency to pay for the cost of these services. For a description of post’s
TDY policy and billing procedures, please go to Embassy Doha’s intranet site: http://doha.state.gov. All TDY personnel
eligible for the Medical Program, including Civil Service and WAE (while actually employed) employees, when assigned
abroad on temporary duty for more than 60 days within a calendar year, must have a valid and current medical clearance.

Jerusalem, Jerusalem
When visiting Jerusalem, each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of
the visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct
charge costs include, but are not limited to: American and LES overtime (for such services as airport expediting, cashier
accommodation exchange, control room staffing, representational event support), travel and per diem costs incurred by post
personnel in support of visitor's field travel, rental of vehicles and other equipment, long distance telephone calls, office
supplies, gasoline and other vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if
fiscal data is not provided for the direct charges. For TDYers remaining at post over 30 days, there is a charge for ICASS
support services. This charge is for the following ICASS services: Basic Package, CLO and Health Services. The charge
per month is approximately $208. Agencies will not be billed until the accumulated invoice cost for TDY support exceeds
$2,500 for the fiscal year. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign

Kuwait, Kuwait
Action Request: Each visitor, regardless of length of stay, must bring or forward fiscal data to pay for direct costs of the visit.
Each agency, organization or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge
costs include, but are not limited to: American and LES staff overtime (e.g., expeditor, accommodation exchange,
representational event support), field travel, lodging and meals and incidental expenses (M&IE) by embassy employees,
vehicle rentals, long-distance telephone calls, equipment rentals, office supplies and all other costs that are directly
attributable to the visit. If fiscal data on a traveler’s authorization is to be used for this purpose, this information must be
spelled out in the travel orders and sufficient funding provided to meet these expenses. In addition, for TDYers over thirty
(30) days, there will be a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services
at post, please be prepared to sign an ICASS Memorandum of Understanding (MOU) for ICASS support services upon
arrival. The agency should provide post with written communication, generated by the traveler’s headquarters, that confirms

Manama, Bahrain
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit.
• Direct-charge costs include, but are not limited to:
U.S. citizen and locally employed staff (LES) staff overtime (e.g., expediter, accommodation exchange, representational
event support); Per diem and miscellaneous travel costs for embassy employees in support of visitor’s field travel; vehicle
rentals; long-distance telephone calls; equipment rentals; office supplies; and all other costs that are directly attributable to
• TDYers who stay at post for more than seven (7) days and who require ICASS support, will be charged for those services
in addition to any direct charges outlined above.
• A TDY invoice will be prepared based on the ICASS services to which a TDYer subscribes.
• TDYers from an agency not present at post must be prepared to sign a memorandum of understanding (MOU) and
subscription of services agreement for ICASS services upon arrival. With the granting of country clearance, it is expected
that the TDYers agency will pay ICASS charges for services provided.
• TDYers requesting country clearance will provide through a front channel cable, the appropriate agency billing code, and
authorization for the TDYer to sign the ICASS invoice generated by the TDY module.
• Post will not provide any services to a TDYer staying in excess of 7 days without provision of this documentation before
day eight (8) of the TDY.
• For those of you who plan to use accommodation exchange services from the Embassy cashier, located on the second
floor of the Embassy chancery, please bring your passport and copies of your travel orders with you. A maximum of $500
can be exchanged per day. The Embassy cashier opens Sunday to Thursday from 0930 to 1230.

Muscat, Oman
Post will make every effort to maximize the use of direct charging whenever possible for all TDYers at post, regardless of
length of stay and whether or not the sponsoring agency is at post. Post will charge the sponsoring agency's ICASS billing
code for ICASS support services where the ICASS support services provided to that agency cannot be direct charged and
the cumulative amount billed to the agency billing code exceeds $2500.

Rabat, Morocco
Due to ICASS funding reductions, we regret that Post has had to curtail services and pass the cost of select services
through direct charging of non-ICASS contributors visiting Post through direct charging. Therefore we request that each
visitor, regardless of length of stay, bring/forward fiscal data to pay for direct costs of the visit and share copies with their
control officer and FMO. Each agency, organization, or visiting delegation will be charged for the actual costs attributed to
their visit. Direct charge costs include, but are not limited to : American and LES staff overtime (e.g., expediter, airport
pickup and drop off, accommodation exchange, representational event support), field travel-lodging and M&IE by Embassy
employees, vehicle rentals, long distance telephone calls, equipment rentals, office supplies and all other costs that are
directly attributable to visitor needs. Please note that all visitors should be prepared to be charged approximately $95
(subject to periodic adjustment) for airport pick-ups and drop-offs that occur after normal business hours. In Accordance
with worldwide ICASS Policy, TDYers over thirty (30) days are subject to a charge for ICASS support services. If your

Riyadh, Saudi Arabia
Mission Saudi Arabia is currently updating its TDY policy to correspond with SecState 81046 "Changes to the ICASS TDY
Policy."

Sanaa, Yemen
Each visitor must bring/forward fiscal data (fax 303-182) to cover costs of the visit. A copy of your travel order should be
provided by the section you are visiting or your embassy point of contact on your day of arrival, to the Post budget and Fiscal
Section.

Tel Aviv, Israel
When visiting Embassy Tel Aviv, each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct
costs of the visit. Each agency, organization or visiting delegation will be charged for the actual costs attributed to its visit.
Direct charge costs include, but are not limited to: American and LES overtime (for such services as airport expediting,
cashier accommodation exchange, control room staffing, representational event support), travel and per diem costs incurred
by post personnel in support of visitor's field travel, rental of vehicles and other equipment, long distance telephone calls,
office supplies, gasoline and other vehicle maintenance costs, departure tax and other airport fees. Post will not provide
service if fiscal data is not provided for the direct charges. For TDYers remaining at post over 30 days, there is a charge for
ICASS support services. This charge is for the following ICASS services: Basic Package, CLO and Health Services. The
charge per month is approximately $208. Agencies will not be billed until the accumulated invoice cost for TDY support
exceeds $2,500 for the fiscal year. If your sponsoring agency is not signed up for ICASS services at post, please be

Tunis, Tunisia
Visitors must bring/forward fiscal data to cover costs of the visit. Each agency, organization or visiting delegation will be
charged for the actual costs attributed to their visit. These costs include, but are not limited to: American and LES Staff
overtime, field travel by Embassy employees, vehicle rentals, long distance telephone and fax calls, equipment rentals,
office supplies, expediter services, representational events and all other costs that are directly attributable to the visit.

SCA

Almaty, Kazakhstan
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange, representational event
support), field travel by Embassy employees, vehicle rentals, long distance telephone calls, equipment rentals, office
supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty days, there is a charge for
ICASS support services. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign
a MOU for ICASS support services upon arrival. The agency should provide post with a written communication, generated
by the traveler’s headquarters that states who can authorize the availability of ICASS funds, confirms the agency will pay
ICASS charges for the TDYer, provides the agency ICASS billing code the TDY support charges should be applied to, and
authorizes the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should

Ashgabat, Turkmenistan
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Direct charge
costs include, but are not limited to: American and LES staff overtime or field travel-lodging and M&IE by Embassy
employees in support of visit, vehicle mileage/fuel, equipment rentals, office supplies etc. Fiscal data should be forwarded
to your control officer, who will provide it to our finance office.

Astana, Kazakhstan
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge costs include,
but are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange, representational event
support), field travel by Embassy employees, vehicle rentals, long distance telephone calls, equipment rentals, office
supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty days, there is a charge for
ICASS support services. If your sponsoring agency is not signed up for ICASS services at post, please be prepared to sign
a MOU for ICASS support services upon arrival. The agency should provide post with a written communication, generated
by the traveler’s headquarters that states who can authorize the availability of ICASS funds, confirms the agency will pay
ICASS charges for the TDYer, provides the agency ICASS billing code the TDY support charges should be applied to, and
authorizes the traveler to sign the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should

Bishkek, Kyrgyz Republic
Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit. Each agency,
organization or visiting delegation will be charged for the actual costs attributed to its visit. Direct charge costs include, but
are not limited to: American and LES overtime (for such services as airport expediting, cashier accommodation exchange,
control room staffing, representational event support), travel and per diem costs incurred by post personnel in support of
visitor’s field travel, rental of vehicles and other equipment, long distance telephone calls, office supplies, gasoline and other
vehicle maintenance costs, departure tax and other airport fees. Post will not provide service if fiscal data is not provided for
the direct charges. Per Bangkok FSC policy, TDY visitors must bring travelers checks. Post will cash them at the Cashier
Cage. For TDYers remaining at post over 60 days, there is a charge for ICASS support services. This charge is for the
following ICASS services: Basic Package, CLO and Health Services. The charge per month is currently under review.
Agencies will not be billed until the accumulated invoice cost for TDY support exceeds the amount for the fiscal year (which

Colombo, Sri Lanka
As far in advance of the visit as possible, visitors must provide specific details to the control officer of all support
requirements, such as procurement requests, motor pool usage, shipping, and any other assistance. Your control officer
will coordinate with the Management Section for any appropriate ICASS charge-backs.

Dhaka, Bangladesh
Dhaka's TDY ICASS Policy is currently under development. Thank you.

Dushanbe, Tajikistan
Each visitor, regardless of length of stay, must forward fiscal data prior to the visit to pay for direct costs and other costs
associated with the visit. Control Officers from Embassy Dushanbe are required to complete a TDY Visitors Support
Services Form AND to obtain fiscal data prior to the arrival of any TDY Visitor. An e-CC country clearance is also required.
In accordance with State 081046 and Post policy, changes to the ICASS TDY policy are to be implemented on October 1,
2008. There are two categories of TDY visitors to Post—those who will remain at post eight days or less (Short Term
TDY’ers) and those who will remain at post longer than eight days (Long Term TDY’ers). Two options are available to short
term TDY’ers—Option One is a basket/menu approach to direct charge by specific function offered. Option Two is a Special
Dushanbe TDY LITE Rate for all visitors to receive all support for a one time cost of 125 U.S. dollars per person. All these
charges both individual and the special rate may be viewed on the Embassy Dushanbe web site at the document called
Control Officer TDY Visitor Support Services request form—Short Term and Control Officer TDY ICASS check list form—for

Islamabad, Pakistan
Post strongly urges all TDYers either to provide a fund cite in their travel orders or come with sufficient resources in hand for
the purpose of renting a vehicle and driver (if necessary). The Procurement Section at Post can assist TDYers with vehicle
rentals.

Kabul, Afghanistan
"Action Request: Each visitor, regardless of length of stay, must bring/forward fiscal data to pay for direct costs of the visit.
Each agency, organization, or visiting delegation will be charged for the actual costs attributed to their visit. Direct charge
costs include, but are not limited to: American and LES staff overtime (e.g., expediter, accommodation exchange,
representational event support), field travel-lodging and M&IE by Embassy employees, vehicle rentals, long distance
telephone calls,
equipment rentals, office supplies and all other costs that are directly attributable to the visit. Also, for TDYers over thirty (30)
days, there is a charge for ICASS support services. If your sponsoring agency is not signed up for ICASS services at post,
please be prepared to sign a MOU for ICASS support services upon arrival. The agency should provide post with a written
communication, generated by the traveler's headquarters that confirms the agency will pay ICASS charges for the TDYer,
provides the agency ICASS billing code the TDY support charges should be applied to, and authorizes the traveler to sign
the ICASS invoice generated by the TDY module. Where travel is urgent, the TDYers should bring this documentation with
them to ensure there are no interruptions in the provision of service. Post will not provide any service to a TDYer staying in
excess of thirty days without provision of this documentation before day 31 of the TDY." Please visit the Arriving at Post
section of the Kabul Intranet Site at http://kabul.state.gov/ for any changes to this policy.

Kathmandu, Nepal
No data

New Delhi, India
All cleared U.S. citizens on official business, who will be in India longer than 2 weeks, must contact the Regional Security
Office at +91-11-2419-8778 upon arrival in India. All Department of State issued Global ID (GLID) badges are accepted at
Post.

Tashkent, Uzbekistan
Post provides ICASS services, whenever possible, by direct charge to a fund cite provided by the TDY employee(s),
regardless of length of stay. Direct charge costs include, but are not limited to: American and LES staff overtime (control
room staffing, cashier services, driver, translator/interpreter, etc.); travel and per diem costs for American or LES staff who
accompany the TDY employee on field travel; hiring of translators/ interpreters and/or cost of document translation;
additional meeting rooms, conference rooms or special facilities for official use; visa and/or accreditation fees; rental of
vehicles, gasoline and other vehicle maintenance costs; cell phone rental and cost of actual calls; other equipment rental;
office supplies and other goods procured.
last updated 5/10/07 not current




last updated 2/28/07 no policy


last updated 10/28/08




          last updated 05/13/08not current




last updated 02/28/07not current
last updated 09/19/08not current




          last updated 02/28/07not current




          last updated 05/18/07not current


          last updated 05/02/07not current
last updated 12/04/08current




          last updated 02/28/07not current


last updated 02/28/07not current


          last updated 12/09/08current
          last updated 02/28/07not current




last updated 02/28/07not current


last updated 04/03/07no policy


last updated 10/06/08current
                    last updated 04/04/07no policy


                    last updated 09/29/08no policy


                    last updated 02/28/07no policy


                    last updated 02/28/07not current




                    last updated 03/13/07not current




last updated 12/08/08no policy


                                 last updated 02/28/07not current




                    last updated 02/28/07no policy
          last updated 01/09/08not current




                    last updated 02/28/07no policy


last updated 11/03/08current




          last updated 02/28/07no policy




                    last updated 05/08/07not current




                               last updated 04/28/08not current
                     last updated 11/24/08no policy


          last updated 04/06/07not current




last updated 01/17/08not current




          last updated 02/28/07not current




                     last updated 12/04/08not current
last updated 02/28/07no policy


                     last updated 12/03/08




          last updated 02/28/07no policy


last updated 07/07/08not current


                     last updated 02/28/07no policy


                     last updated 02/28/07no policy


          last updated 02/28/07not current




                                 last updated 12/03/08
last updated 08/11/08




          last updated 02/28/07not current


last updated 02/28/07not current


          last updated 02/28/07not current




          last updated 05/16/07not current
                     last updated 12/14/08not current




                               last updated 11/20/08current




last updated 11/04/07not current




                               last updated 04/28/08not current




                     last updated 04/03/08not current
                                  last updated 03/12/07not current


                        last updated 02/2/07 not current




                        last updated03/31/08 not current




                        last updated 12/11/08current




$3.63/day
            $0.87/day
            $3.16/day

           $10.59/day
$20.19/fiscal strip




                        last updated 12/03/08
          last updated 02/28/07not current


          last updated 11/19/08not current




                     last updated 10/27/08not current




          last updated 01/07/08not current




                     last updated 07/03/07not current




last updated 10/20/08not current
last updated 10/08/08not current




          last updated 04/20/07not current




last updated 02/28/07not current




          last updated 02/28/07not current


          last updated 02/28/07not current
          last updated 06/14/07not current




          last updated 02/28/07no policy


last updated 02/28/07not current
last updated 12/03/08current
                      WORKLOAD FACTOR
          Dollar value of supplies issued
Number of executed procurement documents
          Number of copies printed/reproduced
          Number of shipments sent/received
                      Number of leases maintained
                      Weight of pouches sent
          Number of hours spent budgeting
          Number of obligations
                      Number of strip codes processed
Number of strip codes processed, Cashier collections and disbursements and Accommodation exchange transactions
          last updated 05/04/07not current




last updated 12/04/08not current
          last updated 02/28/07not current




          last updated 08/11/08not current




last updated 05/03/07not current


last updated 02/28/07no policy


          last updated 11/27/07not current
                     c
last updated 11/03/008 urrent




          last updated 06/12/07not policy


                     last updated 04/07/08not current




          last updated 02/28/07no policy


          last updated 04/09/08not current


                     last updated 02/28/07not policy


          last updated 02/28/07not policy


          last updated 02/28/07not current


last updated 02/28/07not current




          last updated 02/28/07not policy


          last updated 11/17/08current
Cost       Workload Factor

          $2.30/day Number of USDH, authorized TCNs and US contractors and other described in 6 FAH -5 H-350
                    $0.76/day No. of USDH, authorized TCNs, US Contractors plus dependents
                    $1.16/day Number of USDH, authorized TCNs and US Contractors and other Described in 6 FAH -5 H-350
          $1.30/day Number of executed procurement documents
$2.56/day Number of shipments sent/received
$1.46/day Number of kilometers driven
$0.73/day Number of strip codes processed as Reported in the accounting system of record
          $1.83/day Number of strip codes processed as Reported in the accounting system of record including cashier collectio
          last updated 2/28/07 not current




          last updated 02/28/07not current




          last updated 12/02/08current




          last updated 02/28/07no policy


last updated 08/12/08not current
          last updated 05/03/07not current




          last updated 02/28/07no policy


          last updated 02/28/07no policy


          last updated 06/21/07not current


last updated 02/28/07no policy


                    last updated 02/28/07not current


          last updated 02/28/07no policy


          last updated 02/28/07no policy


          last updated 02/28/07not current




                    last updated 12/10/08current
          last updated 02/28/07not current


          last updated 02/28/07no policy


                    last updated 02/28/07not current




last updated 02/28/07no policy


                    last updated 02/28/07not current


                    last updated 02/28/07no policy


          last updated 06/20/07not current
          last updated 02/28/07no policy



                    last updated 02/28/07not current




n/a                                        no policy


last updated 12/05/08current
          $5/day
          $1/day
          $3/day
          $19/day
          $7/day
$1/day
$4/day
$10/day
$5/day/10 m²
           $4/day/50 m²




                     last updated 12/09/08
           $1.1/day
           $1.6/day
           $3.0/day
$1.2/day
$2.9/day
           $9/day




                      last updated 02/28/07not current


                                last updated 02/28/07not current




                                last updated 06/19/07not current
last updated 05/06/08not current




                     last updated 02/28/07no policy


                               last updated 12/03/08not current
          last updated 02/28/07no policy


          last updated 08/15/08



          last updated 02/28/07not current




last updated 02/28/07not current




                     last updated 02/28/07not current
          last updated 12/19/08




last updated 12/05/08current
last updated 02/28/07no policy
                        last updated 02/28/07not current




                        last updated 02/28/07no policy


                        last updated 02/28/07not current




last updated 12/17/08




                        last updated 10/25/07not current
            last updated 12/10/07not current




                      last updated 12/09/08




$4 a day
$28 a day
$2 a day
          last updated 05/07/07not current




last updated 12/04/08




          last updated 12/15/07not current
last updated 06/07/07not current




          last updated 02/28/07not current




last updated 10/07/08current
          last updated 02/28/07not current




last updated 02/28/07not current




last updated 11/01/08not current



          last updated 02/28/07not current




          last updated 02/28/07not current




          last updated 02/28/07not current




last updated 02/28/07not current
last updated 06/25/07not current




          last updated 02/28/07not current




last updated 02/28/07not current




          last updated 06/21/07not current




          last updated 09/30/08not current


          last updated 10/07/08
last updated 02/28/07not current




last updated 08/05/07not current




last updated 02/28/07no policy


last updated 09/28/07not current




last updated 02/28/07not current
transactions
FAH -5 H-350

scribed in 6 FAH -5 H-350




ncluding cashier collections and disbursements and accommodation exchange transactions.
        TDY POLICY ON ECC             Updated ckl 5-5-09          Based on eCC Status Update Report 5/4/09
                                                    TDY    Direct                   Missing
                                       eCC Last Module     Charge   No               ICASS
        Post: City and Country         Updated      Used    Only  Policy Correct      Costs                       NOTES

TDY MODULES ARE CORRECT AND CAN INVOICE FOR ICASS SERVICES:
  1 AF   Addis Ababa, Ethiopia            2/3/2009 Yes                       Yes             Good example
  2 SCA Almaty, Kazakhstan               4/21/2009 Yes                       Yes
  3 EUR-IO
         Ankara, Turkey                  3/26/2009 Yes                       Yes
  4 SCA Astana, Kazakhstan               4/21/2009 Yes                       Yes
  5 EUR-IO
         Athens, Greece                 11/17/2008 Yes                       Yes
  6 NEA Beirut, Lebanon                  1/28/2009 Yes                       Yes             Good example
  7 WHA Bogota, Colombia                 4/24/2009 Yes                       Yes
  8 NEA Damascus, Syria                  3/23/2009 Yes                       Yes             Good example
  9 EUR-IO
         Dublin, Ireland                 4/27/2009 Yes                       Yes
 10 EUR-IO
         Geneva, Switzerland             2/19/2009 Yes                       Yes
 11 SCA Islamabad, Pakistan              4/27/2009 Yes                       Yes
 12 NEA Jerusalem, Jerusalem             1/22/2009 Yes                       Yes
 13 SCA Kabul, Afghanistan**             2/19/2009 Yes                       Yes
 14 AF   Kigali, Rwanda                  2/18/2009 Yes                       Yes             Good example
 15 AF   Libreville, Gabon               4/28/2009 Yes                       Yes
 16 WHA Lima, Peru                       4/28/2009 Yes                       Yes
 17 EUR-IO
         London, UK                      1/30/2009 Yes                       Yes
 18 NEA Manama, Bahrain                  4/28/2009 Yes                       Yes
 19 AF   Maputo, Mozambique             12/11/2008 Yes                       Yes
         Moscow, Russia
 20 EUR-IO                               4/21/2009 Yes                       Yes             Effective date wrong in policy
 21 NEA Muscat, Oman                      2/1/2009 Yes                       Yes             Good example
 22 WHA Nassau, Bahamas                  4/24/2009 Yes                       Yes
 23 SCA New Delhi, India                 4/15/2009 Yes                       Yes
 24 AF   Niamey, Niger                   4/22/2009 Yes                       Yes
 25 AF   Ouagadougou, Burkina Faso       4/20/2009 Yes                       Yes
 26 WHA Port-au-Prince, Haiti            1/13/2009 Yes                       Yes             Good example
 27 EUR-IO
         Prague, Czech Republic          12/5/2008 Yes                       Yes
 28 EUR-IO
         Pristina, Kosovo                12/9/2008 Yes                       Yes
 29 EAP Rangoon, Burma                    5/5/2009 Yes                       Yes
 30 NEA Riyadh, Saudi Arabia             3/31/2009 Yes                       Yes             Good example
         Sarajevo, Bosnia & Herzegovina
 31 EUR-IO                               4/21/2009 Yes                       Yes             Expanded list of ICASS services would be nice
 32 EUR-IO
         Tbilisi, Georgia                 2/6/2009 Yes                       Yes
         Tirana, Albania
 33 EUR-IO                               1/13/2009 Yes                       Yes             Good example
 34 EAP Tokyo, Japan                      4/7/2009 Yes                       Yes
 35 NEA Tunis, Tunisia                   4/27/2009 Yes                       Yes




TDY MODULES WITHOUT REQUIRED TDY ESTIMATED COSTS--POSTS NOT AUTHORIZED TO INVOICE FOR TDY SERVICES
  1 NEA Abu Dhabi, United Arab Emirates  4/9/2009 Yes                   No       xx
  2 NEA Amman, Jordan                   4/22/2009 Yes                   No       xx
  3 WHA Asuncion, Paraguay               1/6/2009 Yes                   No       XX
  4 AF  Bamako, Mali                    4/21/2009 Yes                   No       xx   $1500 limit
                                                         TDY    Direct                    Missing
                                              eCC Last Module   Charge  No                ICASS
           Post: City and Country              Updated   Used    Only  Policy   Correct    Costs                         NOTES
  5   AF   Banjul, Gambia                      12/3/2008 Yes                      No        xx
  6        Belgrade, Serbia
      EUR-IO                                   4/21/2009 Yes                      No        xx
  7   WHA Belmopan, Belize                      1/7/2009 Yes                      No        XX
  8        Berlin, Germany
      EUR-IO                                   12/2/2008 Yes                      No        xx
  9   SCA Bishkek, Kyrgyz Republic             3/17/2009 Yes                      No        xx      60 day threshold noted--may be $500/daily rate
 10   WHA Brasilia, Brazil                     5/13/2008 Yes                      No        XX
 11   WHA Bridgetown, Barbados                12/31/2008 Yes                      No        XX
 12        Bucharest, Romania
      EUR-IO                                   2/20/2009 Yes                      No        xx
 13   EUR-IO
           Budapest, Hungary                  12/22/2008 Yes                      No        xx      Costs are listed by week instead of day
 14   WHA Buenos Aires, Argentina              9/19/2008 Yes                      No        XX      Policy lists 30 day threshold
 15   EAP Canberra, Australia                  12/3/2008 Yes                      No        xx
 16   AF   Conakry, Guinea                     3/31/2009 Yes                      No        xx
 17   AF   Cotonou, Republic of Benin           1/1/2009 Yes                      No        xx      $1000 threshold listed
 18   AF   Dakar, Senegal                      4/20/2009 Yes                      No        xx
 19   AF   Dar es Salaam, Tanzania             8/11/2008 Yes                      No        xx      "Rack rate" noted in costs
 20   SCA Dushanbe, Tajikistan                  1/9/2009 Yes                      No        XX
 21   WHA Guatemala, Guatemala                 12/4/2008 Yes                      No        xx
 22   WHA Havana, Cuba                         4/14/2009 Yes                      No        xx
 23        Helsinki, Finland
      EUR-IO                                   4/21/2009 Yes                      No        xx
 24   SCA Kathmandu, Nepal                     4/22/2009 Yes                      No        XX
 25   AF   Khartoum, Sudan                     2/12/2009 Yes                      No        xx
 26   AF   Kinshasa, Democratic Rep. of Congo 1/28/2009  Yes                      No        xx
 27        Kyiv, Ukraine
      EUR-IO                                    2/2/2009 Yes                      No        xx
 28   WHA La Paz, Bolivia                      12/9/2008 Yes                      No        xx
 29        Ljubljana, Slovenia
      EUR-IO                                   4/16/2009 Yes                      No        xx
 30   WHA Montevideo, Uruguay                  10/6/2008 Yes                      No        xx
 31   AF   Nairobi, Kenya                     10/27/2008 Yes                      No        xx
 32        Oslo, Norway
      EUR-IO                                  11/17/2008 Yes                      No        xx
 33   WHA Panama, Panama                       3/26/2009 Yes                      No        xx
 34   EAP Phnom Penh, Cambodia                 11/3/2008 Yes                      No        xx      Brief policy, needs to be expanded
 35   WHA Port of Spain, Trinidad & Tobago     2/20/2009 Yes                      No        xx      $2500 threshold listed
 36   AF   Praia, Republic of Cape Verde        3/6/2009 Yes                      No        xx
 37   AF   Pretoria, South Africa              4/21/2009 Yes                      No        xx
 38   WHA San Salvador, El Salvador             3/3/2009 Yes                      No        xx
 39   WHA Santo Domingo, Dominican Republic 11/3/2008    Yes                      No        xx
 40   EAP Seoul, Korea                        12/31/2008 Yes                      No        xx
 41   EUR-IO
           Sofia, Bulgaria                     12/3/2008 Yes                      No        xx      Old guidance posted
 42   EUR-IO
           Tallinn, Estonia                    8/15/2008 Yes                      No        xx      Policy has mixed old vs new details
 43   WHA Tegucigalpa, Honduras               12/30/2008 Yes                      No        xx
 44        Vienna, Austria
      EUR-IO                                   12/5/2008 Yes                      No        xx

POSTS THAT WILL DIRECT CHARGE ONLY -- NO CHARGES FOR ICASS SERVICES
  1 AF   Accra, Ghana                    2/19/2009         Yes                   Yes                Good example
         Bratislava, Slovak Republic
  2 EUR-IO                               4/17/2009         Yes                   Yes                ?? Only 1 Direct Cost noted
  3 WHA Curacao, Netherlands             4/24/2009         Yes                   Yes
  4 EUR-IO
         Paris, France                    2/5/2009         Yes                   Yes
  5 AF   Port Louis, Mauritius          12/29/2008         Yes                   Yes
  6 EUR-IO
         Stockholm, Sweden               1/20/2009         Yes                   Yes
                                                       TDY    Direct                    Missing
                                            eCC Last Module   Charge  No                ICASS
           Post: City and Country            Updated   Used    Only  Policy   Correct    Costs                        NOTES
  7   EUR-IO
           Valletta, Malta                   4/20/2009         Yes             Yes
  8   EAP Hong Kong, Hong Kong               12/4/2008         Yes             Yes
  9   WHA Kingston, Jamaica                  4/22/2009         Yes             Yes
 10   EAP Kolonia, Micronesia                8/11/2008         Yes             Yes
 11   EAP Kuala Lumpur, Malaysia              3/3/2009         Yes             Yes
 12   AF   Lusaka, Zambia                    3/31/2008         Yes             Yes
 13   WHA Managua, Nicaragua                 1/29/2009         Yes             Yes
 14   AF   Maseru, Lesotho                   12/3/2008         Yes             Yes
 15   AF   Monrovia, Liberia                11/19/2008         Yes             Yes                Wording is unusual and should be fixed
                                                                                                  Policy mixed, has costs for Vehicle &
 16 AF  Nouakchott, Mauritania              10/20/2008         Yes             Yes                procurement
 17 NEA Rabat, Morocco                       3/12/2009         Yes             Yes

POSTS THAT HAVE NO POSTED POLICY
  1 EAP Bangkok, Thailand                    3/16/2009               NONE       No
  2 AF   Bangui, Central African Republic    2/28/2007               NONE       No
  3 AF   Brazzaville, Republic of Congo**     7/7/2008               NONE       No
         Chisinau, Moldova
  4 EUR-IO                                   2/26/2009               NONE       No                Note: "Contact MGT if applies to you"
  5 SCA Dhaka, Bangladesh                    9/30/2008               NONE       No                "Under development"
  6 AF   Freetown, Sierra Leone              2/28/2007               NONE       No
  7 AF   Harare, Zimbabwe                    5/16/2007               NONE       No
  8 AF   Kampala, Uganda                         blank               NONE       No
  9 WHA Mexico City, Mexico                  2/24/2009               NONE       No                "Policy under development"
 10 WHA Ottawa, Canada                       9/29/2008               NONE       No
 11 EUR-IO
         Podgorica, Montenegro                   blank               NONE       No
 12 WHA Santiago, Chile                      2/26/2009               NONE       No
 13 EAP Singapore, Singapore                 2/28/2007               NONE       No
 14 EAP Suva, Fiji Islands                    4/9/2008               NONE       No
 15 NEA Tripoli, Libya                       2/28/2007               NONE       No

POSTS THAT HAVE OUTDATED POSTED POLICY (PRE-FY09 INFO) 2007 AND 2008 POLICIES (USUALLY 30 DAYS $2500)
  1 AF   Abidjan, Cote D’ivoire          5/8/2007                  OLD      No
  2 AF   Abuja, Nigeria                 4/28/2008                  OLD      No
  3 NEA Algiers, Algeria              10/25/2007                   OLD      No
  4 AF   Antananarivo, Madagascar       1/17/2008                  OLD      No
  5 SCA Ashgabat, Turkmenistan          6/25/2007                  OLD      No
  6 AF   Asmara, Eritrea                2/28/2007                  OLD      No
  7 EUR-IO
         Baku, Azerbaijan               2/28/2007                  OLD      No
  8 EAP Beijing, Republic of China      2/27/2007                  OLD      No
  9 EUR-IO
         Bern, Switzerland              2/28/2007                  OLD      No
 10 AF   Bissau, Guinea-Bissau          2/28/2007                  OLD      No
 11 EUR-IO
         Brussels, Belgium               5/3/2007                  OLD      No
 12 AF   Bujumbura, Burundi             2/28/2007                  OLD      No
 13 NEA Cairo, Egypt                     5/7/2007                  OLD      No
 14 WHA Caracas, Venezuela              2/28/2007                  OLD      No
 15 SCA Colombo, Sri Lanka              6/21/2007                  OLD      No
 16 EUR-IO
         Copenhagen, Denmark            2/28/2007                  OLD      No
                                               TDY    Direct                    Missing
                                    eCC Last Module   Charge  No                ICASS
          Post: City and Country     Updated   Used    Only  Policy   Correct    Costs                       NOTES
17   AF   Djibouti, Djibouti         2/28/2007                OLD       No
18   NEA Doha, Qatar                12/15/2007                OLD       No
19   AF   Gaborone, Botswana         2/28/2007                OLD       No
20   WHA Georgetown, Guyana           5/2/2007                OLD       No
21   EUR-IO
          Hamilton, Bermuda          2/28/2007                OLD       No
22   EAP Hanoi, Vietnam               5/4/2007                OLD       No
23   EAP Jakarta, Indonesia          2/28/2007                OLD       No
24   NEA Kuwait, Kuwait              2/28/2007                OLD       No
25   AF   Lagos, Nigeria             4/28/2008                OLD       No
26   EUR-IO
          Lisbon, Portugal           2/28/2007                OLD       No
27   AF   Lome, Togo                 3/12/2007                OLD       No
28   AF   Luanda, Angola             2/28/2007                OLD       No
29   EUR-IO
          Luxembourg, Luxembourg     2/28/2007                OLD       No
30   EUR-IO
          Madrid, Spain              2/28/2007                OLD       No
31   EAP Majuro, Marshall Islands    2/28/2007                OLD       No
32   EAP Manila, Philippines        11/27/2007                OLD       No
33   AF   Mbabane, Swaziland         2/28/2007                OLD       No
34   EUR-IO
          Minsk, Belarus             2/28/2007                OLD       No
35   AF   N’djamena, Chad             1/7/2008                OLD       No
36   EUR-IO
          Nicosia, Cyprus            2/28/2007                OLD       No
37   WHA Paramaribo, Suriname        2/28/2007                OLD       No
38   WHA Quito, Ecuador              2/28/2007                OLD       No
39   EUR-IO
          Reykjavik, Iceland         2/28/2007                OLD       No
40   EUR-IO
          Riga, Latvia               2/28/2007                OLD       No
41   EUR-IO
          Rome, Italy                6/19/2007                OLD       No
42   WHA San Jose, Costa Rica        2/28/2007                OLD       No
43   NEA Sanaa, Yemen                2/28/2007                OLD       No
44   EUR-IO
          Skopje, Macedonia          2/28/2007                OLD       No
45   SCA Tashkent, Uzbekistan        2/28/2007                OLD       No
46   NEA Tel Aviv, Israel            2/28/2007                OLD       No
47   EUR-IO
          The Hague, Netherlands     2/28/2007                OLD       No
48   EAP Ulaanbaatar, Mongolia       2/28/2007                OLD       No
49   EAP Vientiane, Laos             2/28/2007                OLD       No
50   EUR-IO
          Vilnius, Lithuania         2/28/2007                OLD       No
51   EUR-IO
          Warsaw, Poland             2/28/2007                OLD       No
52   EAP Wellington, New Zealand     2/28/2007                OLD       No
53   AF   Windhoek, Namibia          2/28/2007                OLD       No
54   AF   Yaoundé, Cameroon          6/14/2007                OLD       No
55   EUR-IO
          Yerevan, Armenia           2/28/2007                OLD       No
56   EUR-IO
          Zagreb, Croatia            2/28/2007                OLD       No


1 AF      Lilongwe, Malawi          4/21/2009                           No                ?? Word for word from Frans e-mail??

				
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