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					                                                                                                    Phase I Discretionary Bodies
                                                                                                    Findings Recommendations


                                                                                                                                                                     Purpose, Workload,
                                                                                                                                                                                                        Staff               IO Committee
No.    Committee Name                                Purpose                                  Staff Survey Results               Member Survey Results                Support, Policies &
                                                                                                                                                                                                   Recommendation          Recommendation
                                                                                                                                                                     Procedures Findings
PHASE I DISCRETIONARY BODIES
1 Ad Hoc Intercity Rail     To advise the Board of Supervisors on matters related to       Senior Transportation      7 member body. 1 response                    1. Purpose: Consistent.      Retain. Bylaws    Concur.
  Advisory Committee        intercity rail service in Contra Costa County.                 Planner provides 2 hrs/mo received. Recommends attendance               2. Workload: Appropriate. should be developed.
  (AIRAC)                                                                                  support. No budget (cost   policy.                                      3. Support: Appropriate,
                                                                                           covered by Dept.                                                        Consistent, Cost-effective.
                                                                                           administrative overhead).                                               4. Policies & Procedures:
                                                                                           Members are voluntary.                                                  Some clarification needed:
                                                                                           Conference room provided.                                               "Internal Function" included
                                                                                           Committee supposed to                                                   in establishing BO, but no
                                                                                           meet 3-4 times a year;                                                  Bylaws developed.
                                                                                           meeting about once a year.



2 Advisory Housing          To review and make recommendations on all matters to           ASO provides 15-20 hrs/mo       7 member body. 1 response received- NA                                 This body does not     Concur.
  Commission                come before the Housing Authority prior to Authority action,   support. No budget.             -incomplete. Doesn't think other                                       report to the Board of
                            except emergency matters and matters which the Board of        Members receive $50             members agree with understanding                                       Supervisors; it
                            Commissioners by resolution excludes from its review.          stipend. Dept. doesn't          of mission or roles/responsibilties; no                                reports to the
                                                                                           provide training to staff for   Work Plan; doesn't think the body                                      Housing Authority.
                                                                                           administrative support of       has the optimum number of                                              The Housing
                                                                                           commission.                     members; doesn't think the                                             Authority should
                                                                                                                           activities/actions are valued; thinks                                  determine its value
                                                                                                                           the Board should attend a meeting or                                   and is currently
                                                                                                                           a housing conference annually.                                         considering its
                                                                                                                                                                                                  existence.
3 Affordable Housing        To work with the Community Development Department to           4 employees (Deputy Dir,        9 member body. 4 responses              1. Purpose: Consistent.        Retain. Annual         Concur.
  Finance Committee         develop recommendations to the Board of Supervisors            Princ. Planner, Planner,        received. Wants dedicated training      2. Workload: Appropriate.      report and work plan
                            concerning the allocation of Community Development             Sect.) provide 3.1 hrs/mo       on funding programs. More               3. Support: Appropriate,       should be prepared.
                            Block Grant and HOME Investment Partnership Act                support. No budget.             administrative support staff needed.    Consistent, Cost-effective.    Bylaws should be
                            (HOME) funds among eligible affordable housing                 Support costs paid from         Wants to be involved in policy          4. Policies & Procedures:      developed.
                            investment programs and projects. Replaces the HOME            CDBG & HOME funds.              development for use of funds or         Policies needed.
                            Technical Review Committee and the Housing and                 Conference room provided.       receive policy direction from Board.
                            Community Development Advisory Committee.                      Agendas and materials are       To be more effective, responder
                                                                                           mailed. Annual meeting;         thinks success needs to be defined--
                                                                                           others as needed. (2-4          how many units to be added, criteria
                                                                                           meetings/yr.) Members are       for affordable housing in terms of
                                                                                           voluntary.                      investment/unit, amenities for units.
                                                                                                                           Too few meetings.

4 Agricultural Task Force   Provide input and advice to the County on agricultural         Principal Planner provides 14 member body. No responses                 1. Purpose: Consistent.        Retain. 4 Vacancies Concur.
                            issues.                                                        varying amounts of support. received.                                   2. Workload: Appropriate.      need to be filled.
                                                                                           No budget provided--an                                                  3. Support: Transition to      Annual report should
                                                                                           unfunded mandate of the                                                 Ag. Dept.                      be prepared. Develop
                                                                                           Board. Cost is approx.                                                  4. Policies & Procedures:      Bylaws. Transition
                                                                                           $10k/yr. Number of                                                      Operating by Robert's          staffing to Ag. Dept.
                                                                                           meetings varies each yr.                                                Rules of Order; no policies.
                                                                                           (Should be quarterly or
                                                                                           biannual.) Members are
                                                                                           voluntary.




                                                                                                                    1                                                                                                    Attachment A
                                                                                                          Phase I Discretionary Bodies
                                                                                                          Findings Recommendations


                                                                                                                                                                              Purpose, Workload,
                                                                                                                                                                                                               Staff                IO Committee
No.    Committee Name                                   Purpose                                     Staff Survey Results              Member Survey Results                    Support, Policies &
                                                                                                                                                                                                          Recommendation           Recommendation
                                                                                                                                                                              Procedures Findings
5 Alcohol and Other Drugs To advise the Board of Supervisors and related                         3 employees provide 39         21 member body. 3 responses                1. Purpose: Consistent.       Retain. 12             Concur.
  Advisory Board          departments on issues pertaining to alcohol and other drug             hrs/mo support. 3 years        received. 2 report that mission            2. Workload: Appropriate.     Vacancies need to be
                          problems. Duties previously specified in Section 11805 and             ago, more staff support        overlaps with Mental Health                3. Support: Appropriate,      filled. Bylaws need to
                          Subdivision (k) of Section 11964 of the Health and Safety              provided prior to budget       Commission. 2 want more staff              Consistent, Cost-effective.   be amended to reflect
                          Code, with the exception of budget approval.                           reductions. Federal grant      support. Need to increase outreach         4. Policies & Procedures:     composition or
                                                                                                 covers staff costs.            to & participation of community.           Some clarification needed.    membership structure
                                                                                                 Members are voluntary.         Training for new members on roles &                                      reconsidered.
                                                                                                 Monthly                        responsibilities. 1 wants longer terms
                                                                                                 meetings.Transportation        and more members--21.
                                                                                                 provided to special
                                                                                                 activities through State
                                                                                                 contract. Printing, meeting
                                                                                                 rooms, phones, website,
                                                                                                 CCTV also provided.

6 Arts & Culture             To advise the Board of Supervisors in matters and issues            1 contractor provides 104      8 member body. 4 responses                 1. Purpose: Consistent.       Retain. 3 Vacancies     The Commission
  Commission of Contra       relevant to Arts and Culture to advance the arts in a way           hrs/mo of support. Monthly     received. Wants timely appointments        2. Workload: Appropriate.     need to be filled.      should be
  Costa County               that promotes communication, education, appreciation and            meetings. Budget of $67k       to commission. Wants a second staff        3. Support: High level of     Develop an absentee     restructured to a
                             collaboration throughout Contra Costa County; to preserve,          (85% General Fund).            person. Wants absentee policy.             GF support relative to        policy for Bylaws.      smaller size and a
                             celebrate, and share the arts and culture of the many               Members are voluntary.         Suggests a shorter, two-year term. 1       other bodies. High level of   Consider amount of      Work Plan and a
                             diverse ethnic groups who live in Contra Costa County; to           Commission uses office         reports too many meetings. 1 wants         staff support.                GF support provided.    financial plan
                             create partnerships with business and government; to                rent free.                     more commissioners.                        4. Policies & Procedures:     Consider shorter term   should be
                             increase communications and understanding between all                                                                                         Some clarification needed:    (from 4 to 2 years).    developed to
                             citizens through art; to create District Alliances in each                                                                                                                                          support its
                                                                                                                                                                           no absentee policy.
                             Supervisorial District chaired by that appointee. Most                                                                                                                                              activities.
                             importantly, the Commission will promote arts and culture
                             as a vital element in the quality of life for all of the citizens
                             of Contra Costa County.

7 Aviation Advisory          To provide advice and recommendations to the Board of               5 employees provide 48         11 member body. 4 responses                1. Purpose: Consistent.       Retain. Annual          Concur.
  Committee                  Supervisors on the aviation issues related to the economic          hrs/mo of support. (Sr.        received. Suggest more engagement          2. Workload: Appropriate.     report should be
                             viability and security of airports in Contra Costa County.          Level Clerk, Director, Env &   from local cities. Suggest direct          3. Support: Appropriate,      prepared and
                             The Committee may initiate discussions, observations, or            Com Relations Officer, Bus.    reporting to Ad Hoc Airport Comte.         Consistent, Cost-effective.   presented to entities
                             investigations, in order to make its recommendations to the         & Development Mgr.,            Suggest better coordination w/other        4. Policies & Procedures:     represented. More
                             Board. In conjunction with all of the above, the Aviation           Operations Mgr.) No            County depts. Some members do not          No clarification needed.      engagement of local
                             Advisory Committee shall provide a forum for the Director           specific budget. Also          regularly attend; represent districts or                                 cities.
                             of Airports regarding policy matters at and around the              provide printing, posting of   entities with minimal impact from
                             airport.                                                            info to website, postage,      airports. Suggest fewer members.
                                                                                                 refreshments, facility use.
                                                                                                 Monthly meetings.
                                                                                                 Members are voluntary.




                                                                                                                         2                                                                                                       Attachment A
                                                                                                    Phase I Discretionary Bodies
                                                                                                    Findings Recommendations


                                                                                                                                                                  Purpose, Workload,
                                                                                                                                                                                                    Staff               IO Committee
No.    Committee Name                                Purpose                                  Staff Survey Results            Member Survey Results                Support, Policies &
                                                                                                                                                                                            Recommendation             Recommendation
                                                                                                                                                                  Procedures Findings
8 CCC Fire Protection       To review and advise on annual operations and capital          1 Executive Secretary         7 member body. 5 responses            1. Purpose: Consistent.     Retain. Develop           Concur.
  District Advisory Fire    budgets; to review district expenditures; to review and        provides 8 hr/mo support.     received. Suggest giving them more 2. Workload: Appropriate. Bylaws. Consider
  Commission                advise on long-range capital improvement plans; pursuant       No budget provided.           authority to influence the Board of   3. Support: Appropriate,    quarterly meetings.
                            to district ordinance to serve as the Appeals Board on         Voluntary members. Bi-        Supervisors to make CCCFD             Consistent, Cost-effective.
                            weed abatement matters; to advise the Fire Chief on            monthly meetings. Dept.       independent from the County.          4. Policies & Procedures:
                            district service matters; to meet jointly with the Board of    staff provides                Respondent says body is not           Clarification needed: no
                            Supervisors and provide advice to the board as needed; to      briefings/reports at          operating efficiently at all. Would   Bylaws exist.
                            communicate with the other fire district advisory              meetings as needed.           help if the BOS would listen, not be
                            commissions on services and functional integration; to                                       unduly influenced by the firefighters
                            assist in the Fire Chief's selection process as required; to                                 union. "We are an empty holster."
                            serve as liaison between the Board of Supervisors and the                                    Want direct reporting to the BOS.
                            community served by each district; to perform such other                                     Want monthly meetings (instead of bi-
                            duties and responsibilities as may be assigned and as                                        monthly). No Work Plan in effect.
                            directed by the Board of Supervisors, per Resolution No.                                     Information does not flow to
                            99/138 adopted January 19, 1999.                                                             Commission easily. Advised after
                                                                                                                         changes are approved, without input
                                                                                                                         from Commission. No bylaws.


9 CCC Historical            The Historical Landmarks Advisory Committee will be             2 employees (Planner III & 5 member body. No responses             1. Purpose: Consistent.       Retain. Annual       Concur.
  Landmarks Advisory        proposing points of historical interest for registration by the Exec. Sect.) provide 10    received.                               2. Workload: Appropriate.     report should be
  Council                   State and other agencies.                                       hrs/mo support. Cost of                                            3. Support: Appropriate,      prepared. Bylaws
                                                                                            $2000 yr. Unfunded                                                 Consistent, Cost-effective.   should be developed.
                                                                                            mandate from BOS.                                                  4. Policies & Procedures:
                                                                                            Council meets quarterly.                                           Clarification needed: no
                                                                                            Voluntary members.                                                 Bylaws exist.
                                                                                            Meeting room, Web support
                                                                                            also provided.


10 Contra Costa         To identify major economic, educational and social                 No staff support except       26 member body. 1 response            1. Purpose: Inconsistent.     Consider                IO Committee
   Commission For Women concerns of women in Contra Costa County, and to reach             agenda posting.               received. Recommends staff support    2. Workload: Appropriate.     eliminating or          recommendation:
                        and inform all women on a variety of issues.                       Commission has use of         and budget. Too many vacancies that   3. Support: None provided     suspending. No staff    Develop a Work
                                                                                           room and recorder. No         need to be filled.                    by County except agenda       support is provided.    Plan. Reduce size
                                                                                           budget as of FY 04-05.                                              posting.                      Some activities not     of commission to 9
                                                                                           Voluntary members.                                                  4. Policies & Procedures:     directly aligned with   through attrition.
                                                                                           Monthly meetings.                                                   Clarification needed.         original purpose and    Develop a financial
                                                                                                                                                                                             may be undertaken by    plan for activities.
                                                                                                                                                                                             community
                                                                                                                                                                                             organizations.




                                                                                                                     3                                                                                               Attachment A
                                                                                                   Phase I Discretionary Bodies
                                                                                                   Findings Recommendations


                                                                                                                                                          Purpose, Workload,
                                                                                                                                                                                                      Staff               IO Committee
No.    Committee Name                              Purpose                                   Staff Survey Results             Member Survey Results        Support, Policies &
                                                                                                                                                                                                 Recommendation          Recommendation
                                                                                                                                                          Procedures Findings
11 Contra Costa County   The Planning Commission's powers and duties include: 1. 2 Secretaries provide 24        7 member body. 3 responses            1. Purpose: Consistent.                  Retain. Update         Concur.
   Planning Commission   Exercise all powers and duties prescribed by law (statute, hrs/mo of support. Twice a received. 2 report overlapping          2. Workload: Appropriate.                Bylaws; develop
                         ordinance or board order), including consideration of        month meetings. Members mission with regional commissions        3. Support: Appropriate,                 policy for
                         matters referred to it by the zoning administrator except    receive $50 stipend/mtg.   which "does not advance consistency Consistent, Cost-effective.                absenteeism.
                         those powers and duties specifically reserved or delegated $11,000 yr cost. Land Dev of policy application." 1 wants to be    4. Policies & Procedures:
                         to other divisions of the planning agency; 2.Initiate        fees cover stipend &       made aware of projects being          Clarification needed: No
                         preparation of general plans, specific plans, regulations,   mileage costs. Other       processed before applications are     policy on
                         programs and legislation to implement the planning power support includes staff         completed and on agenda. Also         attendance/absenteeism.
                         of the county; and 3. Be generally responsible for advising presentations/reports using recommends a "review" opportunity
                         the legislative body of matters relating to planning, which, maps from GIS division and during application process to protect
                         in the opinion of the commission, should be studied.         meeting room.              staff from abuse and applicants from
                         Performs other functions as specified.                                                  counter-productive "occurances." 3
                                                                                                                 responders recommend elimination of
                                                                                                                 San Ramon Valley & East County
                                                                                                                 planning commissions.

12 County Library        To serve in an advisory capacity to the Board of                 2 employees (Exec. Sec. &     26 member body. 10 responses              1. Purpose: Consistent.     Retain. Consider         Concur.
   Commission            Supervisors and the County Librarian; to provide a               County Librarian) provide     received. Suggests holding meetings       2. Workload: Appropriate. preparing Action
                         community linkage to the County Library; to establish a          25 hrs/mo staff support,      at different libraries occasionally and   3. Support: Appropriate,    minutes.
                         forum for the community to express its views regarding           with no limit per year. No    inviting teen clubs, parents,             Consistent, Cost-effective.
                         goals and operations of the County Library; to assist the        specific budget. Members      businessowners. Suggests                  4. Policies & Procedures:
                         Board of Supervisors and the County Librarian to provide         are voluntary. Bi-monthly     continuing springtime visits to           Clarification not needed.
                         library services based on assessed public needs; and to          meetings. Meeting room        libraries. Confusion about annual
                         develop and recommend proposals to the Board of                  provided.                     budget. Suggests advocacy training.
                         Supervisors and the County Librarian for the betterment of                                     Suggests that 29 members is an
                         the County Library including, but not limited to, such efforts                                 unwieldy size. Suggests having
                         as insuring a stable and adequate funding level for the                                        Supervisors attending meetings.
                         libraries in the County.
13 Countywide Bicycle    To provide input to the County and the cities of the County      2 employees (1 Supv. Civil    16 member body. 1 response                1. Purpose: Consistent.       Retain. Consider     Concur.
   Advisory Committee    on bicycle projects for Transportation Development Act           Eng, 1 clerical) provide 28   received. Committee does not              2. Workload: Appropriate.     reducing number of
                         (TDA) funds to construct bicycle/pedestrian projects and         hrs/yr of support for an      provide advice or recommendations         3. Support: Appropriate,      members and adding
                         also provide advice to cities and the County on bicycle          annual meeting. Budget of     to BOS but to applicants for TDA          Consistent, Cost-effective.   pedestrian advocate.
                         planning matters.                                                $4,180 paid by County road    grants. Suggests reducing number of       4. Policies &
                                                                                          funds. County also            members & exchanging Bicycle Club         Procedures: Clarification
                                                                                          provides facility use for     rep with pedestrian advocate              not needed.
                                                                                          meetings. Members are         w/accessibility experience. Suggests
                                                                                          voluntary.                    reducing number of bicycle club
                                                                                                                        advocates from 8 to 4. Committee
                                                                                                                        members may need reminder of roles
                                                                                                                        & responsibilities.
14 Countywide Youth      CYC will work to consolidate efforts currently being made        1 contractor provided 30      26 member body. 1 response                1. Purpose: Consistent.       Consider               IO Committee
   Commission            throughout the County and to form partnerships. CYC will         hrs/mo support. Support       prepared by Commission as a group         2. Workload: Appropriate.     eliminating or         recommendation:
                         work with/through these partnerships to get effective            staff turned over every 2-3   from the 12/19 mtg. Training on a         3. Support: No budget for     suspending. Budget     the Commission
                         results on the issues impacting County youth.                    years. Student volunteers.    youth forum would make body more          support in FY 08-09.          has been eliminated.   continue to
                                                                                          Annual budget had been        effective. Need better attendance:        4. Policies & Procedures:     CAO recommended        operate with
                                                                                          $9k -$11k. Budget cut by      26 member body usually has 17 to 20       Clarification not needed.     suspension of          volunteer staff
                                                                                          Cooperative Extension for     members.                                                                Commission in FY 08-   support and that
                                                                                          FY08-09.                                                                                              09 Recommended         funding be sought
                                                                                                                                                                                                Budget. If not         to support the
                                                                                                                                                                                                                       commission from
                                                                                                                                                                                                eliminated, reduce
                                                                                                                                                                                                                       grant
                                                                                                                                                                                                number of members.
                                                                                                                                                                                                                       opportunities or a
                                                                                                                                                                                                                       sponsoring
                                                                                                                                                                                                                       organization.




                                                                                                                  4                                                                                                    Attachment A
                                                                                                  Phase I Discretionary Bodies
                                                                                                  Findings Recommendations


                                                                                                                                                               Purpose, Workload,
                                                                                                                                                                                              Staff             IO Committee
No.     Committee Name                                  Purpose                             Staff Survey Results           Member Survey Results                Support, Policies &
                                                                                                                                                                                         Recommendation        Recommendation
                                                                                                                                                               Procedures Findings
15 Emergency Medical Care The duties of the EMCC as specified in the California        2 employees (1 EMS Asst. 49 member body. 7 responses                 1. Purpose: Consistent.     Retain. Find meeting Concur.
   Committee              Health and Safety Code Section 1797.274 and 1797.276         Dir., 1 Sect. Adv.) provide 8 received. Need absentee policy         2. Workload: Appropriate.   free meeting facility.
                          are to review the operations of each of the following at     hrs/mo of staff support.      strengthened. Email materials prior to 3. Support: Appropriate,    Review absentee
                          least annually: 1. Ambulance services operating within the Quarterly meetings. No          meeting. Confusion about Work Plan Consistent, Cost-effective.     policy. Action minutes
                          county. 2. Emergency medical care offered within the         budget provided. EMS          existence. Further access to BOS       4. Policies & Procedures:   should be prepared
                          county, including programs for training large numbers of     absorbs printing, mailing & and Health Dept officials would          Some clarification needed   instead of transcribed
                          people in cardiopulmonary resuscitation and lifesaving first facility costs (of $200/yr.). increase effectiveness.                on attendance/absentee      minutes.
                          aid techniques. 3. First aid practices in the county. Among Members are voluntary.                                                policy.
                          other functions, the EMCC shall submit its observations
                          and recommendations to the County Board of Supervisors
                          which it serves and shall act in an advisory capacity to the
                          County Board of Supervisors, and to the County EMS
                          Agency, on all matters relating to emergency medical
                          services as directed by the Board.

16 Equal Employment            The role of the advisory council is to advise the Board of   2 employees (AA Officer,   11 member body. No responses       1. Purpose: Consistent.     Retain.                Concur.
   Opportunity Advisory        Supervisors regarding the implementation of the County's     Sect. Avanced) provide     received.                          2. Workload: Appropriate.
   Council                     Affirmative Action Plan; review the County's Affirmative     13.5 hrs/mo staff support.                                    3. Support: Appropriate,
                               Action Program; and recommend actions to facilitate          No specific budget.                                           Consistent, Cost-effective.
                               attainment of the County's goals for affirmative action.     Voluntary members.                                            4. Policies &
                                                                                            Monthly meetings. Meeting                                     Procedures: Clarification
                                                                                            room, mailed packets,                                         not needed.
                                                                                            refreshments, staff
                                                                                            presentations also
                                                                                            provided.
17 Family & Children's         To advise the Board of Supervisors, County Administrator Established 4/11/72 by         NA                                 NA                            Abolish.             Concur.
   Services Advisory           and Employment and Human Services Director in the area Board Reso. 72/236. Board                                                                         Membership
   Committee                   of welfare and related services. This includes evaluation of Reso. 2005/676 combined                                                                     combined with Family
                               the effectiveness of current and proposed social welfare     this committee with Family                                                                  & Children's Trust
                               programs and/or legislation, interpreting the functions of   & Children's Trust                                                                          Committee in 2005.
                               the County and the problems of public welfare to the         Committee.
                               citizens of the County, and identifying problems in the
                               community which impinge on low-income residents, such
                               as housing, transportation, education, and employment
                               opportunities.

18 Family & Children's         Conduct a bi-annual needs assessment on family and        No response to survey.       17 member body. No responses        Awaiting survey response Retain. Fill              Concur.
   Trust Committee             children's services in the County; recommend the                                       received.                           and materials from support vacancies. Prepare
                               establishment of program priorities to the Employment and                                                                  staff.                     Annual Report.
                               Human Services Director and the Board of Supervisors;                                                                                                 Amend Bylaws to
                               coordinate with the Employment and Human Services                                                                                                     reflect the merger of
                               Director monitoring of contracts which are funded by AB                                                                                               mission with the
                               1733, AB 2994 or the Ann Adler Family & Children's Trust                                                                                              Family & Children's
                               Fund; and recommend award of family and children's                                                                                                    Services Advisory
                               services contracts pursuant to AB 1733, AB 2994, Ann                                                                                                  Committee.
                               Adler Family & Children's Trust Fund, Community-Based
                               Family Resource Funds, and Childcare Affordability funds.




                                                                                                                  5                                                                                          Attachment A
                                                                                                  Phase I Discretionary Bodies
                                                                                                  Findings Recommendations


                                                                                                                                                          Purpose, Workload,
                                                                                                                                                                                           Staff                        IO Committee
No.    Committee Name                                Purpose                                Staff Survey Results              Member Survey Results        Support, Policies &
                                                                                                                                                                                    Recommendation                     Recommendation
                                                                                                                                                          Procedures Findings
19 Fish & Wildlife           Advise the Board of Supervisors on fish and wildlife issues 3 employees provide 16.5 10 member body. 2 responses          1. Purpose: Consistent.     Retain.                           Concur.
   Committee                 in Contra Costa County. Make recommendations to the         hrs/mo support (Princ      received. Suggests more Board      2. Workload: Appropriate.
                             Board of Supervisors for the expenditure of funds from the Planner, Sr Planner, Sect). support, as well as defined        3. Support: Appropriate,
                             Fish and Wildlife Propagation Fund pursuant to Fish and     Some administrative costs direction/more assignments/requests Consistent, Cost-effective.
                             Game Code Section 13103. Address issues surrounding         recovered from Fish &      from Board.                        4. Policies & Procedures:
                             the enforcement of fish and game laws and regulations in Wildlife Propagation Funds,                                      Clarification not needed.
                             the County. Consider other issues which may from time to which provides $3,000. The
                             time be referred to the Committee by the Board of           balance is unfunded
                             Supervisors.                                                mandate, though some
                                                                                         activities of Dept are
                                                                                         covered by the Fund for
                                                                                         things such as watershed
                                                                                         symposia, volunteer creek
                                                                                         monitoring. Support also
                                                                                         provided for printing &
                                                                                         mailing agendas, materials
                                                                                         and posting to FWC
                                                                                         website. Meeting room
                                                                                         provided. Voluntary
                                                                                         members.


20 Hazardous Materials       Pursuant to Health and Safety Code section 25135.2, the     2 employees provide 50         26 member body. 3 responses            1. Purpose: Consistent.         Retain. No quorum     Concur.
   Commission                Contra Costa County Hazardous Materials Commission          hrs/mo staff support (Haz      received. Need more contact with       2. Workload: Appropriate.       problem, but review
                             shall: 1. Advise the County Board of Supervisors, County    Mat Ombudsman, Sr. Level       cities, more outreach to community.    3. Support: Appropriate,        liberal absentee
                             staff, and the mayor's council members, and staffs of the   Clerk). Voluntary members.     Need enforcement of attendance         Consistent, Cost-effective.     policy.
                             cities within the county, on issues related to the          Support also includes          policy. Commissioners often late.      4. Policies &
                             development, approval, and administration of the county     printing, mailing, staff       Need more commissioner                 Procedures: Some
                             hazardous waste management plan. 2. Hold informal public    presentations,                 participation. Recuit better quality   clarification needed on
                             meetings and workshops to provide the public with           refreshments, facility use.    commissioners who will stay            attendance/absentee
                             information, and to receive comments, during the            No specific budget, costs      engaged.                               policy: commissioner or
                             preparation of the county Hazardous Waste Management        paid for by Haz Mat fees.                                             alternate misses more than
                             Plan. The Commission will perform other functions as                                                                              half of the meetings in final
                             specified.                                                                                                                        year of term, recommend
                                                                                                                                                               to BOS against
                                                                                                                                                               reappointment.
21 Homeless Continuum of Monitoring the implementation of the County's Homeless          3 employees provide 7.5        1 response. Need more direct           The Homeless Continuum          Abolished.             Concur.
   Care Advisory Board   Plan. On-going planning and the establishment of annual         hrs/mo of staff support        access to BOS, access to media         of Care Board was               (Replaced with
                         action priorities based on the Homeless Plan. Advising the      (Homeless Program Dir,         about homeless crisis. Need more       dissolved and the Contra        Contra Costa Inter-
                         Board of Supervisors, the Affordable Housing Finance            PHPS-1, Clerk-Exp). Staff      staff for support. Not enough active   Costa Inter-jurisdictional      jurisdictional Council
                         Committee and the CDBG Advisory Committee regarding             turn-over every 2-3 years.     members. Too many absences.            Council on Homelessness         on Homelessness to
                         the allocations of all federal and state block grant funds      Members are voluntary.         Some seem to think this isn't a        Advisory Board (CCICH)          handle HUD issues
                         (including HUD, McKinney, HOME, HOPWA and CDBG                  The advisory board and its     "working" committee. Need more         was established by Board        and provide broader
                         monies) for homeless-related projects in order to ensure        activities are a requirement   independent members, to balance        agenda item SD.7 on             arena for stakeholder
                         consonance with Homeless Plan priorities. Advising the          of HUD and Dept of Health      the number of service providers.       March 11, 2008.                 input .)
                         Board of Supervisors, County Departments and City               and Human Services,
                         Governments on existing and proposed policies that affect       Health Resource Services
                         people who are homeless or at-risk. Perform other               Administration. Bi-monthly
                         functions as specified.                                         meetings.




                                                                                                                 6                                                                                                   Attachment A
                                                                                                       Phase I Discretionary Bodies
                                                                                                       Findings Recommendations


                                                                                                                                                                   Purpose, Workload,
                                                                                                                                                                                                     Staff               IO Committee
No.     Committee Name                                  Purpose                                  Staff Survey Results            Member Survey Results              Support, Policies &
                                                                                                                                                                                                Recommendation          Recommendation
                                                                                                                                                                   Procedures Findings
22 Human Relations                                                                 2 employees provide 21+
                              To foster peaceful relations in the interest of preserving the                               Not available.                        NA                            Suspended by CAO       Board of
   Commission                                                                      hrs/mo staff support (Sect.
                              public peace among citizens of different races, religions                                                                                                        on 8/15/07.            Supervisors
                              and national origins; and to promote positive human  Advanced, ASA III).                                                                                                                recommended its
                                                                                   Limited to 240 hrs/yr. Staff
                              relationship for the purpose of insuring public peace,                                                                                                                                  elimination on
                              health, safety and the general welfare.              turnover of twice a year or                                                                                                        6/23/09.
                                                                                   more. Support for 2006
                                                                                   was not a County
                                                                                   employee. Various
                                                                                   classifications used in past
                                                                                   for staff support. Cost of
                                                                                   $4,623 from General Fund.
                                                                                   Also, private donations
                                                                                   received. Office provided,
                                                                                   as well as telephone,
                                                                                   conference room, copying,
                                                                                   printers, postage, office
                                                                                   supplies. Members are
                                                                                   voluntary. Monthly
                                                                                   meetings.
23 Juvenile Justice       The commission shall have the powers and duties provided Executive Secretary                     4 responses. Need more staff          1. Purpose: Consistent.       Retain. The JJC is      Concur.
   Commission/ Deliquency by law, to coordinate on a county-wide basis the work of provides 12 hrs/mo staff                assistance. Periodic meetings with    2. Workload: Appropriate.     required by W&I
   Prevention Commission those governmental and nongovernmental organizations      support. Cost of $4k,                   BOS, state officials and budget       3. Support: Appropriate,      Section 225 and
                          engaged in activities designed to prevent juvenile       General Fund supported.                 officials would make body more        Consistent, Cost-effective.   accountable to
                          delinquency, with special emphasis on preventive         Members are voluntary.                  effective. Need more authority or     4. Policies & Procedures:     Superior Court Judge
                          measures and the need for family and community           Printing and conference                 precise duties. Overlapping mission   Clarification not needed.     of Juvenile Court.
                          awareness and involvement in these matters.              rooms provided. Monthly                 with JSPAC. Need a secured                                          Work plan should be
                                                                                   meetings.                               website. Varying responses on Work                                  developed. Work plan
                                                                                                                           Plan as guide: from "not at all" to                                 should include the
                                                                                                                           "totally." Need more consistent                                     identification of unmet
                                                                                                                           attendance by County staff.                                         needs and the
                                                                                                                                                                                               development of a
                                                                                                                                                                                               continuum of services
                                                                                                                                                                                               for delinquent youth.


24 Juvenile Systems       Committee initially started to plan for and fund a                   No staff survey response.   No responses.                         1. Purpose: Not               Consider                 Concur.
   Planning Adv Committee replacement juvenile hall and, later, to identify unaddressed        Last meeting held approx.                                         applicable.                   eliminating. Mission
                          needs and develop, and keep current, an entire continuum             two years ago. Has not                                            2. Workload: Not meeting.     related to juvenile hall
                          of services for delinquent youth.                                    met since, and no one is                                          3. Support: None needed.      replacement
                                                                                               interested in chairing.                                           4. Policies & Procedures:     accomplished.
                                                                                                                                                                 Not applicable.               Mission of continuum
                                                                                                                                                                                               of services should be
                                                                                                                                                                                               transferred to
                                                                                                                                                                                               Juvenile Justice
                                                                                                                                                                                               Commission/Delinque
                                                                                                                                                                                               ncy Prevention
                                                                                                                                                                                               Commission.




                                                                                                                      7                                                                                              Attachment A
                                                                                                   Phase I Discretionary Bodies
                                                                                                   Findings Recommendations


                                                                                                                                                                     Purpose, Workload,
                                                                                                                                                                                                      Staff                 IO Committee
No.   Committee Name                               Purpose                                  Staff Survey Results               Member Survey Results                  Support, Policies &
                                                                                                                                                                                                 Recommendation            Recommendation
                                                                                                                                                                     Procedures Findings
25 Loan & Grant Review    To evaluate and approve housing rehabilitation grants and      2 employees provide 2.5      5 member body. No responses.                1. Purpose: Consistent.       Abolish. Department      Concur. Board
   Panel                  loans upon recommendation of the Building Inspection           hrs/mo of support                                                        2. Workload: Appropriate.     can perform activities   directed
                          Department. The purpose of the program, funded by the          (Neighborhood Preserv                                                    3. Support: More              thru other means and     abolishment on
                          Federal Housing and Community Development Act, is to           Prog Mgr., Neighborhood                                                  administrative support        recommends               6/23/09.
                          arrest deteriorations of older residential areas by            Preserv Prog Specialist).                                                needed.                       abolishment.
                          eliminating blight and correcting health and safety hazards.   Members are voluntary.                                                   4. Policies & Procedures:
                                                                                         Monthly meetings, as                                                     Bylaws, work plans,
                                                                                         needed. No bylaws,                                                       agendas, minutes, annual
                                                                                         attendance rosters, minutes                                              reports should be
                                                                                         or annual reports are                                                    developed.
                                                                                         prepared for this panel. No
                                                                                         specific budget identified.
                                                                                         This body advises staff, not
                                                                                         the Board of Supervisors.

26 Managed Care           Cover the health care concerns for the Medi-Cal, Medicare,     No response to survey.           15 member body. No responses.                                         Retain. (Required by Concur.
   Commission             Commercial, and Medically Indigent persons served by the                                                                                                              CCHP regulatory
                          County. Assure provider, consumer, and community, as                                                                                                                  agencies.)
                          well as gender, ethnic, cultural, and geographically diverse
                          population input to deliberations and decision making. (The
                          Board of Supervisors does this by its requirements for
                          membership on the MCC and the MCC does likewise by its
                          appointments to its committees). Perform other functions
                          as specified.
27 Mobile Home Advisory   To advise the Board of Supervisors on policies and issues      2 employees provide 5            9 member body. 1 response               1. Purpose: Consistent.       Consider                 IO
   Committee              relating to mobile home parks in the unincorporated area of    hrs/mo of support (ASA III,      received: More effective if more        2. Workload: Content of       eliminating.             Recommendation:
                          the County. To work with mobile home park owners and           Sect. Advanced). Cost of         visits to MH parks and related          agendas suggests less         Alternatively, fill      Quarterly meetings
                          residents to improve resident/owner communications and         $3,000 an unfunded               businesses, more speakers, more         frequent mtgs.                vacancies. Consider      or additional
                          resolve problems and conflicts in mobile home parks. To        mandate for department.          enforcement of rules in MH parks,       3. Support: Appropriate,      quarterly meetings       meetings, as
                          provide a forum for resident/owner discussion of perceived     Members are voluntary.           more homeowner associations. More       Consistent, Cost-effective.   instead of monthly.      needed--at the
                          problems in mobile home parks when other means of              Monthly meetings. Printing,      efficient if members volunteered for    4. Policies & Procedures:                              discretion of the
                          communication have broken down. To discuss problems of         copying, mailing, facility for   committee needs. Wants more rights      Clarification not needed.                              majority of
                          park maintenance and work with residents, park owners,         meeting, and travel to site      to visit parks when complaints arise.                                                          members. Review
                          and County staff to resolve identified problems.               visits also provided.            Consider reducing number of                                                                    this practice in one
                                                                                                                          members. Consider alternates,                                                                  year.
                                                                                                                          especially if total number reduced. 1
                                                                                                                          email with comments: Not seen any
                                                                                                                          recommendations to the BOS in five
                                                                                                                          years. Outstanding professional
                                                                                                                          support from staff person, but this
                                                                                                                          committee is a candidate for
                                                                                                                          consideration of elimination.




                                                                                                                   8                                                                                                     Attachment A
                                                                                                Phase I Discretionary Bodies
                                                                                                Findings Recommendations


                                                                                                                                                               Purpose, Workload,
                                                                                                                                                                                                Staff        IO Committee
No.    Committee Name                               Purpose                               Staff Survey Results            Member Survey Results                 Support, Policies &
                                                                                                                                                                                         Recommendation     Recommendation
                                                                                                                                                               Procedures Findings
28 Public & Environmental   1. Anticipate emerging health needs and initiate prevention 2 employees provide 22       19 member body. 10 responses           1. Purpose: Consistent.     Retain.           Concur.
   Health Advisory Board    programs. 2. Focus public health interventions in           hrs/mo staff support (Public received. Steering committee should 2. Workload: Appropriate.
                            communities with greatest needs. 3. Balance available       Health Prgm Specialist, Sr. meet with new members to be sure        3. Support: Appropriate,
                            resources with growing needs; and 4. Advocate for           Clerk). Limited to 120       they understand role &                 Consistent, Cost-effective.
                            increased County action to improve community health.        hrs/yr. Members are          responsibilities. Used as a "sounding 4. Policies & Procedures:
                                                                                        voluntary. No budget         board" for Health Services Dept.       Clarification not needed.
                                                                                        provided specifically for    Need clear objectives; there is a lack
                                                                                        support (HSD absorbs). Bi- of focus. Excellent staff support.
                                                                                        monthly meetings.            Wants greater powers &
                                                                                                                     responsibilities after given clear
                                                                                                                     objectives. A visit from a BOS
                                                                                                                     member would be nice. Wants
                                                                                                                     collaboration with other related
                                                                                                                     groups. Less time should be spent
                                                                                                                     on announcements; more in-depth
                                                                                                                     examination of issues. Wants to be
                                                                                                                     given specific questions to address
                                                                                                                     by BOS. Need more actively
                                                                                                                     involved members. Wants annual
                                                                                                                     meeting with BOS. More staff
                                                                                                                     support for subcommittees.
                                                                                                                     Conflicting responses on annual
                                                                                                                     budget. One responder says a
                                                                                                                     budget isn't needed.

29 Stormwater Utility       To hear appeals from the 17 Stormwater Utility Areas in the No response to survey.       No responses.                     Committee not in              Abolish.             Concur.
   Assessment Appeals       County.                                                                                                                    existence. No one has         Reconstitute as need
   Board                                                                                                                                               appealed since 1993. PW       arises.
                                                                                                                                                       staff recommends it be
                                                                                                                                                       eliminated.
30 Treasury Oversight       Review the County's investment policy; regularly monitor   2 employees provide 20         7 member body. No responses.     1. Purpose: Consistent.       Retain. Develop      Concur.
   Committee                the County Investment Pool's performance; and report on    hrs/mo of staff support                                         2. Workload: Appropriate.     Bylaws.
                            the pool's performance to the Board of Supervisors.        (Asst. County Treasurer,                                        3. Support: Appropriate,
                                                                                       Exec Sect.). No specific                                        Consistent, Cost-effective.
                                                                                       budget. Members are                                             4. Policies & Procedures:
                                                                                       voluntary. Quarterly                                            Clarification needed: no
                                                                                       meetings. Also provided                                         Bylaws exist.
                                                                                       staff presentations, printing,
                                                                                       mailing, and conference
                                                                                       room.




                                                                                                                 9                                                                                        Attachment A
                                                                                                          Phase I Mandated Bodies
                                                                                                         Findings Recommendations



                                                                                                                                                                Purpose, Workload, Support,
                                                                                                                                                                                                                                IO Committee
No.     Committee Name                           Purpose                            Staff Survey Results                  Member Survey Results                    Policies & Procedures          Staff Recommendation
                                                                                                                                                                                                                               Recommendation
                                                                                                                                                                          Findings
PHASE I MANDATED BODIES
1 Aging, Advisory Council on, To advise the Board (acting as the Area           1 contractor and 2 employees     40 member body. 4 responses received.          1. Purpose: Consistent.         Retain. Suggest               Concur.
  Contra Costa County         Agency on Aging), and the County Office on        provide support staff. Budget    To be more effective: more money for           2. Workload: Appropriate.       revision/clarification quorum
                              Aging on all matters related to the               of $87,500, 75% offset by        activities, strong relationships with          3. Support: Appropriate,        definition in Bylaws which is
                              developments, operation and administration        federal funds. 40 Board          Supervisors' offices, more action projects,    Consistent, Cost-effective.     currently "a majority of the
                              of the annual Area Agency Plan. The               members are voluntary but        greater collaboration and synergy among        4. Policies & Procedures:       membership of the Council."
                              Council provides a means for Countywide           receive travel reimbursement.    the four teams, more community outreach        Suggest revision of quorum in   IO has directed that a quorum
                              planning, cooperation and coordination for        Monthly meetings. Two year       in all areas of senior issues. Respondent      Bylaws.                         is a majority of authorized
                              individuals and groups interested in              terms for members. Also          reported members spend too much time                                           (not filled) seats. Advisory
                              improving and developing services and             provided meeting materials       talking to finish agenda items; requests a                                     Council staff should review
                              opportunities for the County's older              and sound system for             time limit for agenda items. Need yearly                                       survey results.
                              residents.                                        meetings.                        review of mission, roles & responsibilities.
                                                                                                                 Also, suggests term limits of 3 two-year
                                                                                                                 terms.

2 Airport Land Use             To promote the orderly development of            1 Senior Planner provides        7 member body. No responses.                   1. Purpose: Consistent.      Retain. Prepare action          Concur.
  Commission                   compatible land uses around each public          "various" hours of                                                              2. Workload: Appropriate.    minutes as opposed to
                               airport in the County, in order to safeguard     support/month. Staff turns                                                      3. Support: Appropriate,     transcribed minutes.
                               both the interests of the general public and     over generally every 2-3 years.                                                 Consistent, Cost-effective.
                               the welfare of inhabitants in the area of the    No budget provided. Costs                                                       4. Policies & Procedures: No
                               airport. To encourage the growth of air          covered by Airports Division.                                                   clarification needed.
                               commerce and protect the airport from the        Members are voluntary. Also
                               encroachment of noncompatible land uses.         provided are photocopies,
                                                                                research, graphics for projects,
                                                                                mailings, staff reviews of all
                                                                                projects, staff reports.

3 Assessment Appeals Board The Appeals Board is the Board of                    2 employees provide 140          5 member body. 1 response received.            1. Purpose: Consistent.      Retain. Not advisory to         Concur.
                           Equalization for the County, with the powers         hr/mo staff support. Members     "We are not an advisory board." The            2. Workload: Appropriate.    Board of Supervisors.
                           to: equalize the valuation of the taxable            are paid Two hundred dollars     Board adjudicates property tax appeals         3. Support: Appropriate,
                           property in the County for the purpose of            ($200) per one half day          with only additional appeal to Superior        Consistent, Cost-effective.
                           taxation; and review, equalize and adjust            meeting, three hundred dollars   Court. Need agenda information in              4. Policies & Procedures: No
                           penal and escaped assessments on the roll.           ($300) per full day meeting,     advance of the hearings.                       clarification needed.
                                                                                and four hundred dollars
                                                                                ($400) for any consecutive
                                                                                meeting days, per SD.2,
                                                                                4/28/98. Cost for support is
                                                                                about $56k/yr. 5 members; 3
                                                                                year terms. Meeting as
                                                                                needed, generally weekly.

4 CCC Law Library Board of     To serve on the governing body of the Law        1 Assistant Administrator      7 member body. No responses.                     1. Purpose: Consistent.         Retain. Suggest update of    Concur.
  Trustees                     Library with the authority to determine          provides 10 hrs/mo staff                                                        2. Workload: Appropriate.       Bylaws.
                               personnel, fiscal, and administrative policies   support. No budget                                                              3. Support: Appropriate,
                               to fulfill the legal information needs of the    information provided. Funding                                                   Consistent, Cost-effective.
                               community.                                       by collecting portion of civil                                                  4. Policies & Procedures:
                                                                                filing fee. Staff rarely turns                                                  Bylaws should be updated.
                                                                                over. 7 voluntary members.
                                                                                Monthly meetings. No
                                                                                problems with quorum; very
                                                                                few attendance problems.




                                                                                                                         10                                                                                                 Attachment A
                                                                                                         Phase I Mandated Bodies
                                                                                                        Findings Recommendations



                                                                                                                                                      Purpose, Workload, Support,
                                                                                                                                                                                                                       IO Committee
No.       Committee Name                        Purpose                             Staff Survey Results              Member Survey Results                Policies & Procedures      Staff Recommendation
                                                                                                                                                                                                                      Recommendation
                                                                                                                                                                   Findings
                        To
PHASE I MANDATED BODIES hold public hearings to determine overall 3 employees (1 Family &
 5 Economic Opportunity                                                                                         17 member body. 2 responses. To be    1. Purpose: Consistent.      Retain. Suggest preparation      Concur. Obtain
      Council                 program goals for the EOC. To review fiscal       Children's Services Secretary, more effective: "need more money and   2. Workload: Appropriate.    of Annual Reports using          budget information.
                              and programmatic reports submitted by staff       1 ASA III, 1 Family &           more volunteers."                     3. Support: Appropriate,     standard County format.
                              and the performance of Community Services         Children's Services Assistant                                         Consistent, Cost-effective.
                              Block Grant contractors and the                   Mgr.) provide 105 hrs/mo of                                           4. Policies & Procedures: No
                              weatherization program services. To make          staff support. Staff turns over                                       clarification needed.
                              recommendations to the Board of                   every 2-3 years. Budget
                              Supervisors on all program proposals and          information not provided
                              budgets related to Community Services             except $1295 for food for
                              Block Grant and the weatherization program.       monthly meetings. Members
                              To require and receive budget and other           are voluntary. Support also
                              reports prepared by staff every other month       provided through: facilitative
                              along with an Annual Report in September.         leadership trainings,
                                                                                preparation of presentations,
                                                                                graphic design and printing,
                                                                                meeting announcements &
                                                                                advertising, state and federal
                                                                                reporting.

 6 First 5 Contra Costa       The commission shall adopt an adequate            No survey returned. Staff to    9 member body. No responses.          NA                            Retain. No review of this       Concur.
   Children & Families        and complete County strategic plan for the        the Commission reports that                                                                         Commission is required, as
   Commission                 support and improvement of early childhood        this commission is not advisory                                                                     they are not advisory to the
                              development within the County. The County         to the Board of Supervisors.                                                                        BOS.
                              strategic plan shall be consistent with, and in   First 5 Contra Costa receives
                              furtherance of the purposes of, the California    funding from Proposition 10, a
                              Children and Families First Act of 1998 and       statewide ballot initiative
                              any guidelines adopted by the state               passed in 1998 which added a
                              commission pursuant to subdivision (b) of         50 cent-per-pack tax on
                              the Health and Safety Code Section 130125         tobacco products. Revenues
                              that are in effect at the time the County plan    collected are used to fund
                              is adopted.                                       health, early education, and
                                                                                family support programs for
                                                                                children ages 0 to 5.


 7 In-Home Supportive Serv.   To serve as an advisory committee to the          4 employees (Ex. Dir, Program 11 member body. No responses.           1. Purpose: Consistent.       Retain.                         Concur. Train on
   Authority Adv. Committee   Contra Costa County In-Home Supportive            Mgr., Rapid Response                                                  2. Workload: Appropriate.                                     advocacy policies for
                              Services Public Authority.                        Coordinator, Sect.-Adv.)                                              3. Support: Appropriate,                                      advisory bodies.
                                                                                provide 56 hrs/mo staff                                               Consistent, Cost-effective.
                                                                                support. Staff turns over every                                       4. Policies & Procedures:
                                                                                2-3 years. The Advisory                                               Bylaws should be developed.
                                                                                Committee receives $52,000+
                                                                                each year for training,
                                                                                equipment, conferences,
                                                                                publications, stipend,
                                                                                mileage/travel. 11 volunteer
                                                                                members. Monthly meetings.
                                                                                Also provided is newsletter,
                                                                                conference rooms, recruitment
                                                                                of members.




                                                                                                                     11                                                                                            Attachment A
                                                                                                             Phase I Mandated Bodies
                                                                                                            Findings Recommendations



                                                                                                                                                                      Purpose, Workload, Support,
                                                                                                                                                                                                                                          IO Committee
No.       Committee Name                           Purpose                           Staff Survey Results                     Member Survey Results                       Policies & Procedures         Staff Recommendation
                                                                                                                                                                                                                                         Recommendation
                                                                                                                                                                                 Findings
                         To
PHASE I Child Care & BODIES support the five County community
 8 Local MANDATED                                                                2 employees (1 Mgr, 1 Admin 25 member body. No responses.                            1. Purpose: Consistent.         Retain. Suggest                  Concur.
      Development Planning       outcomes: Children Ready for and                Assistant II) of the Contra                                                          2. Workload: Appropriate.       revise/clarify quorum
      Council                    Succeeding in School; Children and Youth        Costa County Office of                                                               3. Support: Appropriate,        definition in Bylaws which is
                                 Health and Preparing for Productive             Education provide 144 hrs/mo                                                         Consistent, Cost-effective.     currently "a majority of the
                                 Adulthood; Families That are Economically       staff support. Budget is under                                                       4. Policies & Procedures:       currently appointed LPC
                                 Self-Sufficient; Families That are Safe,        the grants category of CCCOE.                                                        Suggest revision of quorum in   members."
                                 Stable and Nurturing; and Communities That      $108,345 in FY 07-08. 25                                                             Bylaws.
                                 are Safe and Provide High Quality of Life for   volunteer members. 6
                                 Children and Families.                          meetings/yr. Also provided is
                                                                                 staff development/training,
                                                                                 facility use, fiscal
                                                                                 management, technology
                                                                                 support, graphic design,
                                                                                 utilities and equipment use,
                                                                                 staff recruitment, oversight by
                                                                                 Associate Superintendent.

 9 Mental Health Commission, To review and evaluate the community's              1 contractor/Executive              15 member body. 2 responses. "The                1. Purpose: Consistent.      Retain. Fill vacancies. Need Concur.
   Contra Costa County       mental health needs, services, facilities, and      Assistant provides 140 hrs/mo       Commission does not accomplish anything          2. Workload: Appropriate.    to address Boardmember
                             special problems; review any County                 staff support. Staff turnover       meaningful." "I strongly believe that it does    3. Support: Appropriate,     attendance/appointment to
                             agreements entered into pursuant to Section         every 2-3 years. $49,710;           not fulfill its mission. It lacks independence   Consistent, Cost-effective   Commission because of
                             5650 of the Welfare and Institutions Code;          budget provided by Mental           from the influence of the Mental Health          4. Policies & Procedures: No quorum issue. MHC staff
                             advise the governing body and local mental          Health Division to fund             Administration and its agenda. It does not       clarification needed.        should review survey results.
                             health director as to any aspect of the local       assistant to Commission. 16         have a regular procedure for reporting
                             mental health program; submit an annual             members, one of which must          information to the Board of Supervisors."
                             report to the Board of Supervisors; review          be BOS member. Actual and           To make the commission more effective:
                             and make recommendations regarding the              necessary expenses paid             "establish a system where the Supervisors
                             appointment of a local director of mental           including child care allowances     would be kept aware of the systemic
                             health services; review the County's                and reimbursements (W.I.            problems along with some realistic,
                             performance outcome data and                        Code, Section 19929.) Also          constructive suggestions. The
                             communicate its findings to the State Mental        provided is staff reports,          commissioners usually DO NOT
                             Health Commission; and assess the impact            printing/graphic design, facility   communicate with their appointing
                             of the realignment of services from the State       use, language translation,          Supervisor, with the exception of District
                             to the County on services delivered to clients      office supplies, use of copier.     IV." "There are not enough site visits to
                             and the local community.                                                                facilities, board & cares, programs. No
                                                                                                                     follow-up or action on reports provided. Set
                                                                                                                     up a formal procedure for reporting to the
                                                                                                                     BOS on a monthly or quarterly basis."
                                                                                                                     Attendance rules should be strictly
                                                                                                                     enforced. Need vacancies filled. Need
                                                                                                                     leadership & guidance as to exact
                                                                                                                     responsibilities and requirements for
                                                                                                                     remaining on Commission.

10 Merit Board                   To carry out the duties and to exercise the     1 Mgmt Analyst III provides 20 5 member body. No responses.                          1. Purpose: Consistent.      Retain. Locate free meeting         Concur.
                                 authority of the Merit Board under the Merit    hrs/mo staff support.                                                                2. Workload: Appropriate.    space.
                                 System Ordinance.                               Members paid $75 stipend per                                                         3. Support: Appropriate,
                                                                                 meeting and mileage. Budget                                                          Consistent, Cost-effective.
                                                                                 of $91k. ($60k is General                                                            4. Policies & Procedures: No
                                                                                 Fund.) Facility charge of $40                                                        clarification needed.
                                                                                 per meeting for room. Monthly
                                                                                 meetings.




                                                                                                                             12                                                                                                       Attachment A
                                                                                                          Phase I Mandated Bodies
                                                                                                         Findings Recommendations



                                                                                                                                                                Purpose, Workload, Support,
                                                                                                                                                                                                                                  IO Committee
No.        Committee Name                        Purpose                           Staff Survey Results                  Member Survey Results                     Policies & Procedures      Staff Recommendation
                                                                                                                                                                                                                                 Recommendation
                                                                                                                                                                          Findings
11 Relocation Appeals Board To
PHASE I MANDATED BODIES perform all acts and duties required to be Meet on as-needed basis. Has 5 member body. No responses. The                                NA                          Retain. Established in             Concur.
      of Contra Costa County   performed under applicable laws and           never met in 23+ year history      Planning Commission members are                                             accordance with the
                               statutes; hear complaints brought by          of Agency.                         designated as the Board members.                                            California Community
                               residents relating to relocation to determine                                                                                                                Redevelopment Law (Health
                               if the Redevelopment Agency has complied                                                                                                                     and Safety Code Section
                               with applicable laws and regulations.                                                                                                                        33147.5)

12 Workforce Development       The WDBs will have responsibility for overall   4 employees (Adv. Sect,          45 member body. 14 responses. Need              1. Purpose: Consistent.      Retain. Fill vacancies.           Concur. Consider
   Board                       workforce investment policy, a newly            Journey Sect, Sr. Clerk)         clarity of priorities, adequacy of resources.   2. Workload: Appropriate.    Quorum provision in Bylaws        reduction of Board
                               mandated workforce investment plan, and         provide full-time (180 hrs/ea)   Increase size of Board. Get more business       3. Support: Appropriate,     is: 50% less 3 eligible voting    size. Want
                               oversight of the new One Stop Career            staff support. $290,000 for      people on Board. Need to choose another         Consistent, Cost-effective.  members will constitute a         information on track
                               Center system.                                  WDB staff provided by WIA        sector to develop (like manufacturing).         4. Policies & Procedures: No quorum. "Eligible voting          record of job
                                                                               funds. 37 Board members are      More staff needed. Steep learning curve for     clarification needed.        members" refers only to           placements. Need
                                                                               voluntary. Monthly meetings.     new members on roles & responsibilities.                                     members in seats that are         clarification of
                                                                                                                                                                                             currently filled. WDB staff       budget.
                                                                                                                                                                                             should review survey results.




                                                                                                                        13                                                                                                    Attachment A

				
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