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I Need a Request for Proposal for Technology document sample
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Request for Proposal
Cardiac Cath or Electrophysiology/ EP Imaging Lab
<Date>
Instructions for Response to Functional / Technical Requirements
<This section addresses the specific functions and features of the type of system you are installing. The
Excel spreadsheet, which is separated into general functional requirements and specific functional
requirements, can be modified to meet your organization’s need. General requirements cover functions
and features for the overall system / architecture, followed by requirements that address technology-
specific functional areas. >
This section of the RFP addresses how to respond to the attached “Functional / Technical Requirements” Excel
spreadsheet, which should contain your responses to specific questions on the functions and features provided by
your system. The spreadsheet is organized in a functional requirements checklist with a separate application
scenarios tab. Both sections address the following summary applications areas defined by the Facility:
<List specific areas your facility defined as important in this system.>
The functional requirement checklist section provides a list of general and/or specific features or functions
required by the facility. Each function has four columns in which to respond -- Vendor Response, Version or
Release, Date of General Availability, System/Product Name. The criteria for each column are explained below.
Vendor Response
Each functional requirement should be answered by one of the following letters:
M = Met Fully – The function is available and completely operational at hospital sites as part of your
application software.
C = Custom Developed – The function will be custom developed for the facility during installation.
F = Future Release – The function is planned for a future release.
N = Not Available – The function is not available in the current software or future software releases and
will not be custom developed.
Version or Release
Indicate the current version or software release referred to in Vendors Response.
Date of General Availability
For those features marked Custom Developed or Future Release, provide a time line for development or an
availability date for the scheduled release of the function. Any additional comments to this section should be
cross-referenced to the appropriate feature / function.
System / Product Name
For each function marked Met Fully, Custom Developed, or Future Release, write the name of the module that
supports this function.
System / Product Name
Version or Release
Vendor Response
Date of General
Availability
Functional Requirements
[ Vendor Responses should be M - Met Fully, C -
Custom Developed, F - Future Release, N - Not
Available]
A. GENERAL SYSTEM REQUIREMENTS
1 This request for proposal is to establish a system that
will provide a complete cardiac cath lab imaging system.
It will be single plane (biplane) and provide a floor
(ceiling) (floor/ceiling) mounted positioner. The system
will be equipped to provide a complete feature set for
diagnostic (diagnostic and interventional) cardiac
catheterizations. The system will be designed with
microprocessor controlled imaging technology and have
cardiac digital imaging capability included. The
following is a general outline of the volume and
procedure mix for <HOSPITAL NAME>.
a) Option #1-Dedicated Cardiac:
<HOSPITAL NAME> applications mix includes
<___%> diagnostic; <___%> interventional; includes
___PTCA, ___Stents, ___Atherectomy, and ___Other.
<HOSPITAL NAME> volume is an average of <_____>
studies per day with a maximum volume of <___> per
day.
b) Option #2-Combo Cardiac/Vascular:
<HOSPITAL NAME> applications mix includes
<___%> diagnostic; <___%> interventional; includes
___PTCA, ___Stents, ___Atherectomy, and ___Other.
<HOSPITAL NAME> volume is an average of <_____>
studies per day with a maximum volume of <___> per
day. This volume includes ___% for Cardiac
applications and ___% for Vascular/Angio applications.
c) The system parameters and features should be
optimized to meet the above applications parameters.
The system configuration should be configured to
maximize system performance while minimizing cost.
B. ROOM SIZE REQUIRED (FREE FROM SUPPORT)
1 The vendor shall include specifications that outline the
minimum ceiling height required for installation.
2 The vendor shall include specifications that outline the
minimum room width required for installation.
3 The vendor shall include specifications that outline the
minimum room length required for installation.
C. POSITIONER
1 The gantry must provide multi-directional angulation.
2 The gantry must provide minimum LAO capability from 0
to 120 degrees.
3 The gantry must provide minimum RAO capability from
0 to 200 degrees.
4 The gantry must provide minimum CRANIAL capability
from 0 to 45 degrees.
5 The gantry must provide minimum CAUDAL capability
from 0 to 45 degrees.
6 The gantry angulation speed should be identified with all
speed variations as they relate to angulation.
7 The gantry must provide excellent access to patient in
emergency situations and to patient's head at all times.
8 The system must provide an Auto Position Controller
(APC) with >30 pre-programmed positions.
D. TABLE
1 The table must be rated for patients weighing >400
pounds. All weight rating parameters must be
disclosed.
2 The table must provide smooth movement with
maximum patient load in place.
3 The table must provide >20 inches lateral displacement.
4 The table must provide >108 inches of longitudinal
displacement.
5 If vascular imaging is part of the bid spec, the table must
accommodate full head to toe imaging without requiring
the patient to change positions.
6 If vascular imaging is part of the bid spec, the system
should offer, either as standard or an option, Bolus
Chasing capabilities with stepping.
7 If vascular imaging is part of the bid spec, the system
should offer, either as standard or an option, 3D
Rotational capabilities specifying all rotational speed
parameters.
E. IMAGING CHAIN
1 If applicable, the TV camera must be of (pick one)
digital/CCD, Plumbicon/Saticon design, digital flat
detector.
2 The system must provide a high resolution >1023 TV
chain.
3 The system must provide line pair resolution capable of
both diagnostic and interventional cardiac and/or
vascular imaging. It must provide resolution sufficient
to visualize stents and guidewires routinely used in
cardiac catheterization. The response must specify the
system's line pair resolution.
F. DOSE REDUCTION/MANAGEMENT
The response must outline, in detail, all aspects of the
system that relate to limiting dose exposure to the
patient and to the staff. The discussion should provide
documented dose exposure data taken by traditionally
accepted measurement at a range of system protocol
settings. The areas of discussion should include but not
be limited to the following:
1 Pulsed fluoro
2 Collimation
3 Filtering
4 X-ray Tube Design
5 Image pickup/Acquisition Design
6 Software for Dose Management/Reduction
7 Other Techniques to Reduce Dose
8 Dose Monitoring/Reporting/Recording Devices within the
System
G. TV MONITORS & SUSPENSION
1 The configuration must include two in-lab monitors for
single plane (4 for biplane), high resolution >19 inches
diagonally-with a moveable suspension carriage to in the
lab.
2 The configuration must include two control room
monitors for single plane (four for biplane) high
resolution >12 inches diagonally with monitor supports.
H. GENERATOR
1 The generator must of a design that is microprocessor
controlled.
2 The generator must provide >80 kW output.
3 The generator must provide performance specifications
consistent with cardiac cath lab imaging for both
diagnostic and interventional applications.
4 The generator/system shall be equipped with
uninterrupted power supply (UPS) protection.
I. IMAGE INTENSIFIER OR FLAT PANEL
(DIGITAL DETECTOR)
1 If applicable, the system configuration must provide an
image intensifier that is designed for primary cardiac
applications with a minimum of three field sizes within
the following ranges 4-6"/5-7"/8-9". If this is to be a
digital flat panel digital detector that provides image
viewing of comparable sizes, it must provide
comparable sizes, which are clearly stated in your
response.
2 If this system is being specified as a combination
cardiac and vascular system, the image intensifier must
additionally provide a field of view sufficient to
accommodate vascular imaging. The response must
specify the field sizes incorporated to address vascular
imaging modalities.
J. X-RAY TUBE
1 The x-ray tube must be designed for primary cardiac
and/or vascular applications with a minimum of two focal
spots consistent for cardiac/vascular work. Anode and
casing maximum heat units as well as the heat
dissipation rate should be sufficient to support cardiac
applications including both diagnostic and interventional
work with a workload of four to eight cases per day.
2 The response must specify the tube's focal spot sizes.
3 The response must specify the tube's anode heat rating.
4 The response must specify the tube's casing heat rating.
5 The response must specify the tube's heat dissipation
rate.
K. DIGITAL IMAGING
1 Digital imaging should be specified with the following
capabilities:
2 The system must include 525-1024 image acquisition
resolution. If down-scanning or up-scanning is utilized
to provide either 525 or 1024 this must be stated.
3 The system must allow (pick the range) 7.5, 15, 30, 60
frames per second image acquisition at a minimum of
525 x 525 image acquisition.
4 The image bit depth must be >8 bits and the image
depth must be specified.
5 The system must provide an image display of at least 30
fps, 525 x 525.
6 The digital system must provide tableside screen
controls.
7 The digital system must provide tableside quantitative
analysis programs for both left ventricular and coronary
stenosis analyses. The response must define whether
these are manual or automated analysis.
8 The digital system must provide dynamic road-mapping
capabilities with pre and post image display.
9 The digital system's image storage must be sufficient to
provide a minimum of 7,500, 525 x 525 images online.
L. PERIPHERALS
1 A high quality color paper printer should be included with
the bid specification. Make and model must be
specified along with an approximate per print cost.
2 The following peripheral items should be included in the
proposal:
M. SPECIALTY PROGRAMS OR FEATURES
1 If the system configuration included in this response
includes any unique or special hardware or software
features, complete descriptions and specifications of
these must be included in the response along with the
clinical benefits or benefits as they relate to clinical
outcomes. The response should identify whether these
programs are standard or optional with the system as
proposed in the proposal response.
2 Additionally, the response should identify a minimum of
three facilities utilizing these capabilities in a clinical,
revenue producing cath/angio environment. Failure to
provide these facilities will generate the assumption that
these features are not clinically available or proven and
will not be a consideration in the purchase decision
unless the following is provided. If these capabilities are
not yet clinically released, a release date should be
identified for which the vendor is willing to make a
guaranteed commitment to availability subject to
significant penalties should the release date not be met.
N. DICOM STATEMENT
System shall readily and with ease support multi-vendor
network and imaging environments such as Siemens,
GE, Picker, Philips, Toshiba and other major vendors
through ACR/NEMA DICOM network specifications.
System shall support multi-modality connections to
readily display and permit the manipulation of cardiac
and vascular images and corresponding demographic
information. The DICOM conformance statement on all
applicable equipment from vendor is required in final
form, NOT draft form. The system shall comply with the
following standard requirements providing the following
applications:
1 Verification:
a) Storage Class User
b) Storage Class Provider
c) Service Object Pairs Supported
2 Storage:
a) Storage Class User
b) Storage Class Provider
c) Service Object Pairs Supported
3 Query/Retrieve:
a) Storage Class User
b) Storage Class Provider
c) Service Object Pairs Supported
4 Basic Print:
a) Storage Class User
b) Storage Class Provider
c) Service Object Pairs Supported
O. OPERATING ROOM
1 Height:
2 Width:
3 Length:
P. CONTROL ROOM
1 Height:
2 Width:
3 Length:
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