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									Guidelines for completing Breast Cancer Campaign application literature


Guidelines for completing Breast Cancer Campaign
application literature




Thank you for your interest in Breast Cancer Campaign funding.


Please use the following guidelines, in conjunction with the ‘Campaign grant
funding information’ document when you are completing your application
literature.

These guidelines do not cover all the headings that you need to complete on the
application form; they address the ones you may have questions about.

If you have any queries, please email Rebecca Glover, Research Grants Officer at
rglover@breastcancercampaign.org


Please type throughout in Verdana typeface (font size ten) and do not
change or re-paginate the form.




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Guidelines for completing Breast Cancer Campaign application literature


Breast Cancer Campaign (Campaign) research strategy: key
principles and objectives


Key principles

Breast Cancer Campaign’s mission is to beat breast cancer by funding innovative
world-class research to understand how breast cancer develops, leading to
improved diagnosis, treatment, prevention and cure. Our aim is to be the leading
specialist in breast cancer research across the UK and Ireland, making a
significant impact on breast cancer for the benefit of patients.

Scientific excellence and relevance to breast cancer are the key principles which
guide Campaign’s research.

Breast Cancer Campaign is a member of the Association of Medical Research
Charities (AMRC) – a membership organisation of the leading medical and health
research charities in the UK.

Key research objectives

1. Campaign will help to build the talent pool in breast cancer research as an
assurance that the highest quality of research will continue to be done in the UK
and the Republic or Ireland.

2. Campaign seeks to encourage scientific innovation. Campaign encourages
scientific development and will continue to fund innovative projects that others
might not support.

3. Campaign will continue to make every effort to engage in scientific and public
dialogue and encourage scientists to communicate and collaborate with each
other and ensure that the results are disseminated in an easy format to the
general public.

4. Campaign will make every effort to ensure that research translates into
benefits for patients as quickly and effectively as possible.




What application literature do you need to complete?


All applicants must complete:

Form A: Application form for a Breast Cancer Campaign grant

Form B: Research proposal for relevant award scheme (project grant, PhD
studentship, pilot grant or scientific fellowship)

Form C: Administrative information and signatures




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Guidelines for completing Breast Cancer Campaign application literature




Completing form A: Application form for a Breast Cancer
Campaign grant

Section 1 Application details

Category and type of application
Please refer to Campaign’s grant funding information document for descriptions of
the different types of award Campaign offers and select the appropriate option
from the drop down menu.

Applicant
Enter one name here, the principal investigator. This person will be the main
contact, and grant holder, whose name will be in all correspondence.

Institution
Name of the host institution where the grant will be held.

Address
This should be the full postal address of where the grant will be held and the
address of the main contact. If the project is based in more than one institution,
one must be chosen as the host institution.

Title of research project
This should be a maximum of 12 words and written in sentence case not in
capitals and should accurately reflect the content of the research proposal

Proposed duration
This should be noted in months.

Proposed start date
Projects and scientific fellowships must start within nine months of the award
letter being received. PhD studentships awarded in November must start by
October of the following year. Pilot grants must start within two months of the
award letter being received. Award letters will be received approximately one
month after the Scientific Advisory Board meetings in May and November.

Total amount of funding applied for
Applications for funding should be based on actual expenditure and all figures
should be entered in GBP (£ Sterling). Invoices will be paid in GBP (£ Sterling)
and converted to the currency of request by the bank at their exchange rate on
the day the transfer or draft is actioned. Campaign is not responsible for losses
incurred through fluctuations in exchange rates.

Abstract of research
This should be a maximum of 150 words and should provide a succinct summary
of the proposal. The abstract will be used by potential reviewers to judge whether
or not they should review the application.

If your application is successful your abstract may be published on Campaign’s
website and other web based directories of research. Therefore commercially
sensitive or confidential information should not be included in your abstract. If
you believe your abstract should not be published as it is highly confidential
please contact Campaign.



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Guidelines for completing Breast Cancer Campaign application literature




Co-applicant(s)
Up to six co-applicants are permitted and should be listed here.
Co-applicants are not permitted on fellowship applications.

Other Support
Please note here whether:
1. Is this research supported by any other outside bodies? If yes indicate the
organisations, degree and time scale of support.

2. Is this application being submitted elsewhere? If yes give details of where the
application has been submitted, and when a decision is expected.




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Guidelines for completing Breast Cancer Campaign application literature



Section 2 Costs


Personnel details
This section is intended to detail the person who will directly work on the research
proposed. If the researcher is known at time of applying, this section must be
filled in. If not, write ‘to be appointed’.

If you are applying for more than one salary, please fill in all the relevant boxes.
Please note that when applying for a PhD studentship only one
stipend/studentship fees can be applied for.

Qualification
Please note here the highest qualification achieved by the researcher.

Grade and Scale point
The grade and scale point at which appointment is expected should be noted
here. A copy of the grade/scale system used must be submitted with the
application.

% time
Please note here what percentage of time the researcher will spend on the
project.


Salary
Please append a copy of the current, relevant pay scale system used by the host
institute.

Applications should include any salary increases expected to take place during the
period of the grant, including annual increments based on the host institution’s
salary scale and potential inflationary increases. Salaries should be costed from
the proposed start date of the project not the date of the application.

Contact your finance department for advice on potential salary increases.

Stipend
See ‘Campaign grant funding information’ (Section 2.4.3) for details of our
stipends.

Studentship fees
Contact your finance department for advice on studentship fees.
If applying from Oxford or Cambridge, Campaign will support both college fees
and studentship fees. Please enter the combined amount for both fees in this
section. International student fees cannot be supported in full. If an overseas
student is appointed Campaign will pay the UK studentship fees and the
remaining cost of the international fees must be sourced elsewhere.

Employer’s oncosts
These costs are superannuation/graduated pension and NI contributions and
should be included in the salary for all staff except PhD students.

Expenses
A detailed breakdown of all minor equipment and materials and consumables is
requested. Microarray/sequencing and animal costs are to be listed separately.



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Any costs that do not fall under these headings should be listed under ‘other
expenses’. These should be fully justified and may not include publication,
printing, conference travel, or staff recruitment costs or any other
disallowed costs listed below.

Minor equipment
Campaign assumes a basic level of equipment provision by the host institution.
The items requested here must be required specifically for the research proposed.
New requests for equipment will not be considered once the project has started.

Campaign will not fund a large piece of equipment, unless the project cannot
proceed without it being in place. Full justification for the equipment request is
required and must be included in the research proposal. Maintenance costs should
be included under Other Expenses.


Note: Travel costs
Campaign will cover costs for travel to conferences where Campaign work is being
presented. Please refer to ‘Campaign grant funding information’ document for
details. These travel costs should not be included in the application form,
as they will automatically be added on to the grant awarded should the
application be funded.

Travel related to the research proposal (for example participant expenses to
travel to focus group meetings/interviews/assessments or travel between
collaborating centres) is permissible if fully justified.



Note: Overheads
Campaign provides project grants, PhD studentships, scientific fellowships and
pilot grants on the understanding that the host institution meets the overhead
and infrastructure costs. Infrastructure costs include items such as lighting,
heating, telephones, use of library facilities, general laboratory equipment,
general office expenses, core laboratory services (wash up and waste disposal)
and maintenance and running costs of laboratory equipment.

Campaign will not normally pay for central support staff e.g. secretarial support
nor photocopying, printing or postage costs etc, (except in cases where the
volume of paperwork and mailings are considerable for example epidemiological
or psychosocial studies).

Campaign will only fund directly incurred costs and not the full economic costs of
research (fECs) or a proportion of these.




Note: allowed and disallowed costs
These allowed and disallowed lists are not exhaustive and Campaign may contact
you to query costs or ask you to remove any costs deemed to constitute the full
economic costs of research
Allowed
 Salary for the member(s) of staff carrying out the research
 PhD stipend and studentship fees (PhD studentship grants only)
 Laboratory materials and consumables directly attributable to the project
 Microarray or sequencing costs


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   Animal costs (purchase, housing, husbandry etc)
   Small pieces of equipment (including PCs) if essential for the project
   Computer software licence (if required specifically for the project, for example
    image analysis)
   Access charges for shared equipment (for example hourly charge to use
    microscopy or mass spectrometry equipment)
   Pathology service costs
   Statistician advice/consultancy costs
   Costs associated with authentication/validation of cell lines
   Travel related to the research proposal (for example participant expenses to
    travel to focus group meetings/interviews/assessments)

Disallowed
 Infrastructure costs (such as lighting, heating, telephones, use of library
   facilities, general laboratory equipment)
 General office expenses (photocopying, postage etc). An exception may be
   made for secretarial assistance and printing costs for
   epidemiological/questionnaire based studies
 A proportion of central support staff salaries (e.g. secretarial support)
 A proportion of general technician salaries (for e.g. wash up, waste disposal
   etc)
 A proportion of PI or CoI salary for supervision time
 Equipment maintenance and running costs
 Staff recruitment costs
 Publication or printing costs
 Purchase of books
 Home Office animal licence courses (or other training courses)
 Travel expenses to attend conferences (a separate travel award may be given
   for project, PhD and fellowship grants if the application is successful so these
   costs should not be included in the research proposal budget)

Section 3 Justification of costs
Include justification for costs requested including;
The level of member of staff requested and increase in salary anticipated during
the grant
Minor equipment required
Microarray and sequencing costs, including justification for samples sizes required
Animal costs including purchase, housing, husbandry etc. Include power
calculations used to determine the appropriate sample size




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Guidelines for completing Breast Cancer Campaign application literature


Completing form B: Research proposal

Section 1

There is a different version of form B for each award, please ensure you complete
the correct version of form B for the award you are applying for.

The research proposal should be completed using headings A - N found on form
B.

Please note that failure to use the exact headings specified will result in
your application being removed from consideration.

This section should be written in verdana font size 10, using single spacing and
with the following margins - top and bottom 2.54cm and left and right 2.54cm.

Headings A-K of the proposal (including all tables, diagrams, figures, legends
etc and group references) should be:

      a maximum of five pages for PhD studentships, project grants and
       scientific fellowships
      a maximum of three pages for pilot grants

The reference list for the research proposal should be completed under heading L
and be a maximum of two additional pages.

Failure to adhere to this will result in your application being removed from
consideration.

A. Main applicant
Name as indicated in section 1 of form A.

C. Aims and purpose
Give details of the objectives of the research and significance of the results that
may be obtained, and their relevance to breast cancer

E. Plan of investigation and methodology

Include details of experimental methods, techniques and analyses to be used to
test the proposed hypotheses. This should include quantitative information on the
material to be used and its source(s). Where possible preliminary data supporting
the proposed research should be included.

Where relevant (for example if formal statistical inference will be performed)
details about sample sizes and power calculations should be given including as
appropriate;
 The outcome measure on which the power calculations are based
 The size of the difference that the study is powered to detect, and justification
    of positing that size
For population studies further details should be given including as appropriate;
 The outcome measure on which the power calculations are based
 The likely prevalence of the exposures of interest
 The justification for the choice of the type I error rate
 The justification for the effect size that the study is powered to detect
 Details on how assumptions made about the completeness of follow-up and
    covariate data have been taken into account



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Guidelines for completing Breast Cancer Campaign application literature


If microarray, sequencing, metabolomic/proteomic techniques or other methods
generating high volume data are to be used give details about the bioinformatic
support and statistical analysis to be applied to the data. Consider if you need
expert input from a statistician or bioinformatician. If this is required a letter of
collaboration from a named statistician or bioinformatician must be included with
the application. A justification of the number of samples to be used in such
studies should be provided.

F. Potential problems envisaged and how these will be addressed
Please indicate any potential problems or challenges you anticipate with your
proposed plan of investigation, and how these would be addressed.

G. Timescale of investigation and project milestones
Please include a table outlining research objectives and the month/year in which
you propose they will be achieved.

H. Describe how this project integrates into the ongoing work of the main
applicant
Campaign assumes that the main applicant is the supervisor of the project.
Include an explanation of how the proposed work does not overlap with existing
work, scientifically or financially.

For scientific fellowship proposals, please describe how the proposal fits into the
ongoing work of the laboratory where the project is taking place.

I. Define the expected value of the research to the academic community
and breast cancer patients
Please refer to Campaign’s research strategy’s key principles and objectives on
page 2 of this document. This should include expectations for both long and
short term objectives for the results of the project.

You may also wish to refer to Campaign’s gap analysis publication (http://breast-
cancer-research.com/content/pdf/bcr1983.pdf) and outline how the proposal
addresses the identified gaps in breast cancer research.

J. List of collaborators, but not co-applicants
Letters confirming collaboration from all listed collaborators must be included with
the application; this is acceptable in email format.

K. Publications from your group relevant to this application
If your papers have been submitted and /or not yet published, please send these
as a list along with the abstracts; if your papers have been published, please send
the citations only, copies of unpublished manuscripts may not be appended.
Abstracts can be appended and are not included in the five page limit for research
proposals.

L. References
The reference list must not exceed two pages.

M. ‘Re-funding’ of a current grant or ‘follow on’ from Campaign pilot
grant
If you are applying for continuation of a current Campaign grant or a follow on
application from a Campaign pilot grant, please outline the initial aims of your
previous project, how you have achieved those aims and how the new project
builds on your previous work. This should be a maximum of two pages in




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Guidelines for completing Breast Cancer Campaign application literature


addition to the five page research proposal. Any publications and presentations
resulting from your previous project should be included in an additional appendix.

N. Final or most recent interim report for any current or completed
Campaign grants held by the applicants
In addition to the research proposal please attach any final year reports
submitted to Campaign for completed Campaign grants held by the applicant and
co-applicants, and the most recent interim report for current completed campaign
grant.

An application will not be accepted if a final report on any Campaign funded
research grant previously held by the principal applicant is overdue.


Note: If you wish to include confidential unpublished data in your application
which you do not wish to be seen by external referees, this should be submitted
in a separate document to the application forms. This information will be treated
as confidential; it will be held in the office and will only be seen by two members
of the Scientific Advisory Board. Please inform Campaign’s Research Grants
Officer if you intend to do this or if you have any queries or concerns about this.




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Guidelines for completing Breast Cancer Campaign application literature




Section 2 Curriculum Vitaes

Please include current CVs for the main applicant, all co-applicants and the
appointed researcher (if known at the time of application). For PhD studentships
application please also include the CV of the second supervisor.

Duplicate this page and complete a CV for each applicant and co-applicant.

Please note that a maximum of two pages only will be accepted for each CV.

Status
Indicate main applicant / co-applicant / researcher / PhD student.

Name
Enter as Surname, First Name, Title.

Personal details

Qualifications
Please enter the date, awarding body eg, University, subject and where necessary
the class of award.

Current position
Please enter the date you started, institution and position.

Posts held
Please enter the date you started, institution and position. Please list no more
than your last five positions.

Current grants held
Include start date, length of grant, funding body, title and amount.

Other Campaign applications under consideration
If the main applicant or co-applicants has an application under consideration in
the same round as this proposal, please detail the grant title and reference
number and the name of the grant holder.

Have you previously submitted or been a co-applicant on an unsuccessful
Campaign application?
If you have been named on a previously unsuccessful application, please detail
the grant title and reference number and the name of the main applicant. Please
refer to ‘Campaign grant funding information’ (section 2.8) for details of
Campaign’s policy on resubmission of rejected applications.

Publications
List the five most recent and/or relevant including title and full bibliometric data.
Please under-line the name of the investigator.




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Guidelines for completing Breast Cancer Campaign application literature




Section 3 Additional details

 Intellectual property body
Please see ‘Campaign grant funding information’ (section 7.2.6) for our policy on
intellectual property. Please provide the name of your host institutions’ IP body.

Commercial significance
Please outline if the results of this research are likely to have commercial
potential. Also outline if there has previously been any patent filed or commercial
interest expressed in the research related to this application.

Research involving animals
Please see ‘Campaign grant funding information’ (section 7.2.8) for our policy on
the use of animals in medical research.

Campaign recommends that researchers follow the guidelines for the welfare and
use of animals in research as set out in Workman et al (2010), Guidelines for the
welfare and use of animals in cancer research British Journal of Cancer. 102,
1555–1577

The following details must be provided for all proposals, which involve the use of
animals:
1. Justification for the use of the animals proposed as against any available
alternative models.
2. Full details and justification for the numbers of animals to be used (provide
power calculations used to determine the appropriate sample size)
3. Details and justification for the species to be used.
4. Description of the procedures to be used and action proposed to refine the
techniques.
5. Please give a brief justification on why alternatives cannot be used.

If this project involves the use of animals, please indicate and state the
appropriate Home Office Licence number(s) and submit a copy of the licence with
the application.

Ethical considerations
Please see ‘Campaign grant funding information’ (section 7.2.9) for our policy on
Patient involvement in medical research.

If this project requires Ethical Committee approval, please indicate here and
attach the relevant Ethical Approval letter to the application. If ethical approval is
pending, or to be sought once funding is confirmed please indicate here.



Research involving tissue samples and/or cell lines
If human tissue samples are being used give details of where they will be
obtained from. Consider if you need expert input from a pathologist. If this is the
case a letter of collaboration from a named pathologist is required. Provide power
calculations used to determine the appropriate sample size.




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Guidelines for completing Breast Cancer Campaign application literature


If cell lines are being used quantitative information on the material to be used
and its source(s) is required. If new cell lines are to be obtained externally give
details of where they will be sourced from, and how they will be authenticated on
receipt.
Details on what procedures will be undertaken to validate/authenticate the cell
lines, to ensure they are free from cross contamination, microbial contamination
and phenotypic drift must be given. Plans to validate cell lines at the start of the
project and throughout the research must be given.




Section 4 Previous Campaign grants held
Each applicant and co-applicant who has previously held a Campaign grant must
complete this section in full. If this section does not apply please delete the page.

Previous Campaign grants held

Short update of the main outcome of this grant
This section should be a maximum of five bullet points long

Publications directly resulting from this grant
Only citations of papers published or in press must be included. Please do not
attach abstracts or full manuscripts.




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Guidelines for completing Breast Cancer Campaign application literature


Section 5 Award specific section to be completed for pilot grants,
PhD studentship and scientific fellowship applications

Pilot grant application
To be completed by the applicant and must not exceed one page.

If the pilot study is awarded please consider how this one year grant will
lead to development of a full application
Pilot grants will only be awarded if it can be clearly identified that support is for a
new direction of research for researchers to test hypotheses for up to a year to
provide sufficient data for a full application to Campaign.

It is therefore expected that a pilot grant will be used to fund a discrete piece of
research and will not be supplemented from other sources. The applicant must
fully consider how this one year pilot grant will lead to the submission of a full
project to Campaign.


PhD studentship application
This section must be completed by the applicant whom Campaign assumes to be
the main supervisor. This section must not exceed two pages

Applicant
Enter name of main applicant.

Second supervisor
Please note here the name of a second supervisor who will be in place should the
main applicant/supervisor be absent.

Supervision record
Note here:
1. How many people there are in your group and their positions.

2. List current PhDs, include date started, funding body.

3. Number of past students as before, note how many have achieved their
degree.

4. Any planned sabbaticals. Pleaser include dates and how you plan to keep in

touch with the student while you are away.

5. Training offered. Please provide details of the training offered both specific to
this project and general research training.

Institutions procedures
Note here what the institution provides for (in terms of supervision and
assessment) and expects (such as attendance of lectures) from its PhD students.




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Guidelines for completing Breast Cancer Campaign application literature




Scientific fellowship application

Applicant details
To be completed by the applicant and must not exceed two pages.

Applicant
Enter name of the main applicant who would hold the Campaign fellowship.

Discuss your previous experience
You may include dissertations, prizes, awards and other significant achievements
etc and this section should be approximately 200 words
long.

Facilities available to support the proposed project
Provide details of the facilities in the department (and any associated areas)
where the research will take place.

Training offered
Provide details of the training offered both specific to this project and general
research development training.

Institutions procedures
Note here what the institution provides for (in terms of supervisions and
assessment) and expects (such as attendance of institutional reviews) from those
holding a fellowship.


Mentor details
To be completed by the mentor and must not exceed one page.

Mentor
Enter name of the supervisor who Campaign will expect to be the mentor for the
applicant (more than one mentor is permissible if appropriate)

Supervision record
Note here:
1. How many people are in your group, include their positions and funding bodies.
2. Any planned sabbaticals include dates and how you plan to keep in touch with
the Campaign fellow while you are away.

Mentor statement
A statement of approximately 500 words should be given to indicate the
suitability of the candidate for the fellowship award. The following questions
should be addressed:
What are the candidate’s main strengths?
How independent has the candidate been working to date?
How do you envisage the candidate’s career developing?
What will the candidate bring to the breast cancer research community?
What makes this candidate stand out from the rest of the post doctoral
researcher community?




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Guidelines for completing Breast Cancer Campaign application literature




Completing form C: Administrative information

Section 1 Project overview

In order to promote a better understanding of the research campaign funds we
require you to supply information on this page which will be used to describe this
grant to relevant stakeholders, including our trustees and supporters. The
information may also be used for fundraising proposes to ensure we can fund
your research should your application be recommended for funding.

Should the grant be awarded the information may be used in lay publications and
the audience may include existing and potential donors to the charity. It is
essential that all parities understand why and how their money is being spent.

Project title:
This should be a maximum of 12 words and written in sentence case.

Project award: Please indicate the type of award: project, fellowship, pilot or
PhD studentship.

Grant holder and researcher: This should be the name of the main applicant
and the appointed researcher (if known at the time of application).

Institution: Name of the host institution where the grant will be held.

Status: Pending

All headings below should be completed in layman’s terms and free from
scientific terminology. Each heading should be no longer than one small
paragraph.

Summary:
For example
‘On diagnosis of breast cancer a patient may be offered several forms of
treatment including radiotherapy; in fact the majority of breast cancer patients
receive this form of treatment and is used to destroy any breast cancer cells left
behind after surgery. This work aims to reduce the side effects experienced by
those who receive the treatment.’

Need for project: Outline why there is a need to support this particular avenue
of research (particularly for patient benefit). It may be helpful to outline which of
the research gaps in Campaign’s gap analysis publication the research falls into
(http://breast-cancer-research.com/content/10/2/R26)
For example
‘Radiotherapy is a very effective treatment for breast cancer but a small minority
of patients develop unpleasant side effects. At the end of treatment some women
develop marked redness and peeling of the skin, which usually rapidly heals. A
few later develop unsightly red blood vessels or thickening beneath the skin,
often associated with chronic pain. These late effects are lifelong. At present it is
impossible to identify which patients are susceptible to the side effects before
they receive treatment.’

Aim of the project: Outline what the project aims to achieve
For example



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Guidelines for completing Breast Cancer Campaign application literature


‘This project aims to determine whether it is our genes that play a vital role in
increasing the risk of unpleasant side effects of radiotherapy.’


Testing of project: Outline the methodological approach to be taken
For example
‘Dr Symonds will look at the genes of 1000 patients who have undergone
radiotherapy in the hope he can identify those genes that lead to the
development of radiotherapy side effects.’

Patient benefit: Indicate what the relevance of the outcome of the research is to
patients with breast cancer or those who are at risk.
For example
‘Ultimately this study could lead to a test that will predict which breast cancer
patients develop severe radiotherapy side-effects. This will allow clinicians to
advise patients of their risk of severe side effects prior to treatment and help
radiotherapist to give the most appropriate treatment possible.’



Section 2 Data sharing plan

Campaign is interested in finding out how researchers are sharing their research
data, in addition to publishing in peer review journals and presenting at
conferences. Please complete this section with details of your data sharing plans.

This data sharing plan will not be reviewed as part of the funding decision, and
will be used for data gathering and monitoring purposes only.

Background information

The NCRI partner organisations have agreed to work together to ensure that they
maximise the impact of the research that they fund by encouraging data sharing
to enable the easy flow of information between and within disciplines. This will
ultimately allow scientists to accelerate the translation of their research into new
knowledge that informs the diagnosis, treatment, prevention and understanding
of cancer. More information and guidance on data sharing, databases and data
standards can be found on the NCRI informatics website:
http://www.cancerinformatics.org.uk/datasharing.html

Breast Cancer Campaign is a funding member of the NCRI data sharing and
informatics initiative, and as a member we agree to encourage our grant holders
to share their research data in order to maximise the impact of research we fund.
We will do this by implementing a data sharing policy that requires applicants to
consider in their application how they will share their data. While we develop this
policy we wish to gather information on how researchers are currently sharing
information.

A major part of the NCRI informatics initiative is the Oncology Information
Exchange (ONIX), to allow the research community to discover and share
information on the latest developments in Oncology. For more information please
visit the ONIX website: http://www.ncri-onix.org.uk




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Campaign’s interim data sharing policy

   Breast Cancer Campaign believes it is good practice for researchers to share
    the data arising from publicly funded research in order to maximise value to
    the research community and ultimately for patient benefit
   The NCRI Informatics Initiative is working with the leading funders of cancer
    research in the UK to ensure that data sharing becomes an integral part of
    research culture, and as a funding member of this initiative we support this
    aim
   Campaign will encourage applicants to detail their data sharing plans in their
    application form
   Applicants who do not currently share their data will be encouraged to indicate
    what issues and barriers exist that hinder them from making their data
    available to the wider research community
   Campaign will use this information to inform developments to the NCRI
    informatics initiative

This is an interim policy and Campaign will develop this policy further.

Completing the data sharing plan

In some disciplines, for example bioinformatics and proteomics it is common
practice to make large data sets available in public access databases. If your
project will generate large data sets please describe how these will be shared.
Descriptions may include:
 Data quality and standards – data should be released in a format that
    conforms to agreed community standards, especially where this allows
    interoperability with other relevant datasets
 Methods for data sharing - for example through deposition in existing public
    databases or on request, including access mechanisms where appropriate
 Standards and metadata - the standards and methodologies that will be
    adopted for data collection and management
 Relationship to other data available in public repositories
 Further intended and/or foreseeable research uses for the completed
    dataset(s)
 Proprietary data - any restrictions on data sharing due to the need to protect
    proprietary or patentable data
 Timeframes for public release of data

More information on developing a data sharing plan can be found on the NCRI
cancer informatics website http://www.cancerinformatics.org.uk/doc2.html.

We are keen to encourage data sharing in all scientific disciplines (in addition to
those detailed above). So applications in other areas should describe here any
mechanisms or databases currently used to share data, or indicated any issues
and barriers that exist to hinder data sharing.

Any information on what kind of facilities or infrastructure developments would
help to make this possible will help inform Campaign, and the NCRI informatics
initiative.




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Guidelines for completing Breast Cancer Campaign application literature




Section 3 Research category

Please select from the research categories outlined the one category that your
research proposal falls within.

The research categories used by Campaign mirror the Common Scientific Outline
(CSO) codes used by the National Cancer Research Institute (NCRI). Further
information on these categories can be found on the ICRP website
http://www.cancerportfolio.org/cso.jsp

Categorising your application will assist Campaign to monitor the types of
applications received and funded. This information is for monitoring purposes only
and the information you provide will have no bearing on the referees selected to
review your proposal, nor on the decision of whether to award the grant.




Section 4 Approval and ratification

Signatures of Head of Department, Finance Office and Research and
Development Department

The application must be submitted by/through the Head of Department and also
the Officer who will be responsible for administering any grant that may be
awarded for example finance officer, bursar or registrar.

The contact details provided for the finance officer should be the relevant person
to contact in the event of budgetary or invoicing queries should the grant be
awarded.

 We also require the contact details of the institute’s research and development
department. They should complete the relevant declarations along with the main
applicant, all co-applicants and, where relevant, the second supervisor for a PhD
studentship application.

Signatures of applicants and co-applicants

The application must also be signed by the main applicant and all co-applicants.
Please fill out and attach a separate sheet for each person.



Section 5 Final Checklist

Please tick and sign this section to confirm that you have checked your
application and ensured that all sections have been completed, all additional
documentation is attached and that all necessary signatures are provided.

Any late additional information will not be attached to any application by
Campaign and may result in your application being withdrawn from consideration.

Submission of an application indicates full acceptance of the terms and conditions
of award as detailed in section 7 of the ‘grant funding information’ document.




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Guidelines for completing Breast Cancer Campaign application literature




Submitting you application form

Email a copy of the application forms to rglover@breastcancercampaign.org

Forms A-C must be sent in MS Word format
Supporting documents must also be sent by email in an appropriate format, for
example pdf, word or excel.

When emailing your application, the subject of your email should read:
Month and year of award meeting PhD/project/fellowship/pilot and the applicant’s
name, for example; 2008NovPhD Smith.

All application forms and supporting documents should be saved with a file name
in the same format, for example; 2008Nov PhD Smith form A.

In addition to the emailed copies you must also submit two hard copies plus the
signed original for project, PhD and scientific fellowship applications. Only one
hard copy, the signed original, is required for pilot grant applications.

Hard copies should be sent to the Campaign office at the address below. Staple
each copy together and do not use paper clips or plastic folders.

Research Grants Officer
Breast Cancer Campaign
Clifton Centre
110 Clifton Street
London
EC2A 4HT

Please note that only applications submitted using the most up to date Campaign
application literature will be considered for review.

If you have any suggestions for suitable referees who could review your
application please provide all contact details in your covering letter.




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