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Signing Contracts document sample
Document Sample
Signing Performance
Measures Report
2005 Data
May 12, 2006 District Engineer Presentation 1
Signing Policy, Measures & Target
• Policy
Replace signs near end of useful life
• Measure
1) Percent of signs replaced annually to meet a 12 year
cycle
2) Percent of signs over 12 years old
• Target
Replace 8 percent annually to achieve 12 year life
cycle
May 12, 2006 District Engineer Presentation 2
Statewide Signing Replacement
CY 2003-05
16%
12%
8% Annual Target
8%
6.5% 7.2% 5.0%
4%
0%
2003 2004 2005
May 12, 2006 District Engineer Presentation 3
Making Highway Signs Clearly Readable
Customer Satisfaction Rating (1-10 Scale)
Actual = 8.2
8.3
8.0 8.2 8.2
Positive
8.1 8.1 8.1
8.0 8.0
Mean Rating
Acceptable = 8.1
= Omnibus Survey
= Maintenance Survey
7.0 7.0
Neutral
6.0
1994 1996 2000 2001 2002 2003 2004 Mar Dec
2005 2005
Year
May 12, 2006 District Engineer Presentation 4
Total Number of Signs
(Signs, Markers and Delineators)
400,000
396,164
350,000 Statewide
300,000
250,000
Signs
200,000
150,000
Districts
100,000 with SMS
50,000
0
D-1 D-2 D-3 D-4 D-6 D-7 D-8 Metro
Districts
May 12, 2006 District Engineer Presentation 5
CY 2005 Signing Replacement by District
% of Total (12-Year Cycle)
16%
14%
12%
10%
8% Annual Target
7.9%
8% 7.3% 7.5%
6%
4.4%
3.9% 3.8% 4.2%
4% 2.9%
2%
0%
D1 D2 D3 D4 D6 D7 D8 Metro
Note: D7 is up to date
May 12, 2006 District Engineer Presentation 6
CY 2003 - 2005 Signing Replacement by District
% of Total (12-Year Cycle)
16%
8% Annual Target
14% 2005
12% 2004
2003
10%
7.9%
7.3% 7.5%
8%
6%
4.4% 4.2%
3.9% 3.8%
4% 2.9%
2%
0%
D1 D2 D3 D4 D6 D7 D8 Metro
Note: D7 is up to date
May 12, 2006 District Engineer Presentation 7
System Condition Measure
Percent of signs over 12 years old
20,000
18.8%
18,000
16,000
14,000
12,000
Signs
10,000
8,000
10.9% 9.4%
6,000
7.0%
4,000
5.5% 4.6%
2,000 3.4%
0.0%
0
D1 D2 D3 D4 D6 D7 D8 Metro
2004 2005
May 12, 2006 District Engineer Presentation 8
2005 Statewide Backlog
400,000 37,008
25,351
350,000 7.0% 9%
300,000
Signs
250,000
200,000 359,156
150,000 91%
100,000 338,263
50,000 93%
0
2004 2005
Less than 12 years More than 12 years
May 12, 2006 District Engineer Presentation 9
Summary
• 19,851 signs replaced statewide in 2005
=> 60 percent of annual target
• D1, D4 and D6 were close to meeting the 8% target for
this year
• D7 is 100% and D8 is 96% up to date.
• D2, D3 and Metro still struggling to meet 8 percent annual
target due to lack of staff; increasing number of new
signs/replacement of damaged/vandalized signs
• D1, D4 and D8 exceeded target in 2003 or 2004 due to
sign replacement contracts supplementing Mn/DOT sign
crews
• 2.4 % decrease in statewide measure from 2004 to 2005
May 12, 2006 District Engineer Presentation 10
Analysis
Longer life cycle of new prismatic sheeting (VIP and
DG3 15+ years) compared to HI sheeting (12 years)
Statewide Sign Management System Implementation
over next two years
Cost to maintain signing asset will continue to rise (both
material and labor costs)
Number of new/vandalized signs has stabilized in 2005
1% annual growth of new signs statewide
Gap between target and what can be accomplished
within budget and staff constraints will grow
May 12, 2006 District Engineer Presentation 11
Financial Impact - HSOP
$3.8 million needed annually for next four years to
eliminate the backlog, replace old interstate signs and
keep pace with system growth
$1.4 million (materials and installation costs) to bring 9%
statewide backlog of aging signs up to12 year
replacement cycle
$1 million for interstate sign replacement in Districts 1, 3
and 6 which have several segments of interstate
highways with signs 15 to 20 years old
($3.9 Million has been program for 2007 – 2010)
$1.4 million (materials and installation costs) for 1%
annual growth in sign system statewide
May 12, 2006 District Engineer Presentation 12
Signing Recommendation
• Continue to use the percentage of signs replaced to meet
12 year cycle as one performance measure
• Continue to use the percentage of signs over 12 years old
to measure “Overall Sign System Condition”
• Implement sign management system in Metro, D6 and D8
by June 2007 (Phase 1)
• Implement sign management system in remaining districts
by June 2008 (Phase 2)
• Continue to use capital program to replace larger interstate
signs (D1, D3 and D6 have all scheduled projects totaling
$3.9 Million in ’07-’10)
May 12, 2006 District Engineer Presentation 13
HSOP Recommendation
• (pp. 3-69 – 3-71)
– Signing Implementation Strategies (section D)
“Mn/DOT should continue to pursue the development of an
automated sign inventory and management system to track the
repair and maintenance of signing activities… . Without a sign
management system, it becomes more difficult to manage the
system efficiently and ensure that signs are being replaced before
the end of their useful life.”
May 12, 2006 District Engineer Presentation 14
SMS Benefits from D7
• Reduced SAMMS inventory by 80%
• Can now order only what’s needed
• Can reference a history of what has been used
• Ability to project an actual Mn/DOT cost for signing
activities
• Collected information ads in producing an accurate
Work Plans
• Maintain history of duration and frequency for
each activity
• Ability to estimate cost of predictable activities
May 12, 2006 District Engineer Presentation 15
SMS Benefits (Continued)
• Ability to produce accurate signing plans and
contracts including accurate cost estimates
• Ability to predict cost of proposed signing changes
• Extra trips to site for verification reduced when repair
or replacement needed
• Recorded detailed work history provides ability to:
• Identify problems with site, location, and hardware
• Record repair costs for restitution
• Achieve maximum life from signs
• Answer specific questions about field inventory
• Determine best business practices
May 12, 2006 District Engineer Presentation 16
SMS Project Status
• Selected SignTrack as Mn/DOT standard SMS
software
• Statewide license for up to 100 users and one year of
maintenance has been purchased. ($163,000)
• Yearly maintenance $281 per used license (to be
paid by district/office operating budgets starting in FY
2008)
• Central server has been purchased by OIT
• Kay McDonald from OIT will be co-project manager
with a mobility from district maintenance.
May 12, 2006 District Engineer Presentation 17
Project Teams
• Sign Business Practices
– Define procedures and activities
– Define fields, pick lists, libraries
– Define relation to WMS (work orders, work plans and LEMO)
• Traffic Business Practices
– Review signing contracts and SignCAD
– Develop library definitions
– Traffic Work Orders (TWO)
– State Aid, Fed Aid and Municipal agreement projects
• Reporting
• Mapping Issues
– Microstation, Arcview and Basemap
– Mile Markers, Reference Posts and XY Coordinates
• Service Level Agreements
May 12, 2006 District Engineer Presentation 18
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