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Appointment Letters for New Employees Samples

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					Fall 2010 & AY 2010-2011
HR: Academic Personnel
Processing Workshop
                                     Presented by:
                   The Office of Human Resources
                    & The Office of Faculty Affairs

                 Wednesday, July 21, 2010
                    10:00 am – 12:00 Noon
          Oviatt Library Presentation Room
                                        Today’s Topics
•   Wrapping Up AY 2009-2010 & Summer 2010
•   Semester and AY Appointment Dates
•   The Sign-In Process
•   Benefits
•   Appointment Letters
•   Hiring In the Modules / Processing Dates
•   Entitlements
•   Cancellation of Classes/Assignments
    • Conditions of Appointments & Lack of Available Units
• Additional Work & Special Pays
• Separations, Resignations & Mass Terms
• PAR Samples & Check Lists
Wrapping Up AY 2009 – 2010
    and Summer 2010
                       2010 - 2011 Appointment Dates
Please note the default beginning and ending dates for 2010-2011 appointments:
Part-Time Lecturers
  AY Lecturers (Job Code 2358)
          1 Semester Appointment
                    Fall Only – S1:                     08/18/2010 – 12/22/2010
                    Spring Only – S1:                   01/21/2011 – 05/27/2011
          1 Academic Year appointment – Y1:             08/18/2010 – 05/27/2011
          3 Year appointment – Y3:                      08/18/2010 – 05/24/2013
Teaching Associates
  Teaching Associates (Job Code 2354)
         Fall Semester Only – S1:                       08/18/2010 – 12/22/2010
         Spring Semester Only – S1:                     01/21/2010 – 05/27/2011
         1 Academic Year appointment – Y1:              08/18/2010 – 05/27/2011
Graduate Assistants
  AY Graduate Assistants (Job Code 2355)
         5 Month Fall Appointment:                      09/01/2010 – 01/31/2011
         5 Month Spring Appointment:                    02/01/2011 – 06/30/2011
Monthly Teaching Associate (2353) and Monthly Graduate Assistants (2325) classifications are
for short term appointments and must be terminated at end of appointment via a PAR.
Instructional Student Assistants
           Include First Day of Employment and Known Last Day of Employment or          Pg 2
           End of Semester/ Year.
                        The Sign-In Process
Who?
 • New Faculty, TAs, GAs, and ISAs and
 • Returning Instructional Personnel that have not taught
   or worked in the past 18 months
What?
 • Bring New Employee Sign-In Form (Obtained from Hiring Department)
 • Present authorization to Work Documents; Complete I-9
 • Complete Employee and Payroll Documents
Where?
 • The Office of Human Resources: University Hall, Rm 165
When?
 • 8:30 a.m. – 4:30 p.m.
CSUN ID Card
Validation Sticker Request & Pick Up Process
Total Employment Disclosure Forms                             Pg 2
                       Benefits Administration
• Benefit Eligibility fliers
   • No Changes in Eligibility Requirements
• Deadline to Enroll in Benefits, if Eligible
   • Friday, September 10, 2010 (Fall Hires)
      • Med/Dental/Vision Effective Date: October 1
      • Flex Cash Effective Date: November 1
   • Friday, February 11, 2011 (Spring Hires)
      • Med/Dental/Vision Effective Date : March 1
      • Flex Cash Effective Date: April 1
• PT Benefits Overview/Orientation available On-Line
                                                       Pg 3
                        Benefits Administration
• Benefits Summary
 • http://www-admn.csun.edu/ohrs/benefits/

• Open Enrollment
  • September 13 - October 8, 2010
• Contacts
  • Monica Escontrias x3810 (Last Name A - K)
  • Cathy Salazar     x2119 (Last Name L – Z and
                              Retirement Inquires)
 • Kari Dom            x3351 (Leaves of Absence)
Appointment Letters & Part-Time Audit
Unit 3 Faculty

• August 13th is the target date for Human Resources to
  run an initial PTF download. Spreadsheets will be sent
  out to Colleges and Departments after the download to
  begin sending out Appointment letters.
• September 24th is the target date for Faculty Affairs to
  begin the PTF Audit. Spreadsheets will be sent out to
  Colleges and Departments as part of Audit.
• Appointment Letters
   • Templates posted to HR Academic Personnel website
     07/21/2010                                  Pg 4
Appointment Letters & Part-Time Audit
Unit 11 Academic Student Employees

• Colleges and Departments must provide ASE with
  appointment letters at least 14 days prior to the
  effective date of the appointment.

• Appointment Letters
   • Templates posted to HR Academic Personnel website
     07/21/2010
• Appointment Letter Packets must include Position
  Descriptions which are available from the Faculty
  Affairs website.
                                                      Pg 4
          Part Time Faculty Module
PTF (2358), TAs (2354) & GAs (2355, 2325)
Will open for hiring Monday, August 2, 2010
     • September Keying Deadline:
        Tuesday, September 7, 2010
     • September Approval Deadline:
        Wednesday, September 8, 2010
         The Student Module
Instructional Student Assistants (ISAs) (1150, 1151)
Hire directly in the Student Module with an end date
   • Terminate in Module at end of appointment
      (Hours must be entered and approved before
                                                       Pg 5
      the termination is entered)
   Payroll & PTF Module Processing Dates
                  Fall, 2010
Pay Period                Payroll Date                          Deadlines
                                                         Keying         Approval

Fall, 2010

08/18 – 09/30/2010       September 30, 2010        Tues, Sept 07, 2010*         Wed, Sept 08, 2010

10/01 – 11/01/2010       November 01, 2010         Wed, Oct 06, 2010            Thurs, Oct 07, 2010

11/02 – 12/01/2010       December 01, 2010         Wed, Nov 03, 2010            Thurs, Nov 04, 2010

12/02 – 12/31/2010       December 31, 2010         Wed, Dec 08, 2010            Thurs, Dec 09, 2010

01/01 – 01/31/2011       January 31, 2011          Wed, Jan 05, 2011            Thurs, Jan 06, 2011


 Refer to the HR Payroll Calendar and AY Faculty Paycheck Distribution Chart for additional information.
     * Enter into module by COB August 12, 2010 for inclusion in PTF Appointment Letter Download
                                                                                                Pg 6
   Payroll & PTF Module Processing Dates
                Spring, 2011
Pay Period                    Payroll Date                      Deadlines
                                                         Keying         Approval

Spring, 2011
01/21 – 03/01/2011       March 01, 2011            Wed, Feb 02, 2011*           Thurs, Feb 03, 2011

03/02 – 03/31/2011       March 30, 2011            Wed, Mar 02, 2011            Thurs, Mar 03, 2011

04/01 – 04/30/2011       April 29, 2011            Wed, April 06, 2011          Thurs, April 07, 2011

05/01 – 05/31/2011       May 31, 2011              Wed, May 04, 2011            Thurs, May 05, 2011

06/01 – 06/30/2011       June 30, 2011             Wed, June 08, 2011           Thurs, June 09, 2011


 Refer to the HR Payroll Calendar and AY Faculty Paycheck Distribution Chart for additional information.
    * Enter into module by COB January 11, 2010 for inclusion in PTF Appointment Letter Download
                                                                                                Pg 6
                                                    Pay Warrant Distribution for Academic Year Faculty, Fall 2010 - Spring 2012

                   If Teaching                                       Payroll                                         Direct Deposit
                                                      Semester                   Pay Period Dates "Paper" Payday                                            Comments
                                                                     Period                                              Posted
 Fall Only       Spring Only      Fall and Spring

Fall Check #1                      Fall Check #1       Fall 2010     Sep-2010     9/1/10 - 9/30/10    09/30/2010       10/01/2010

Fall Check #2                      Fall Check #2       Fall 2010     Oct-2010   10/01/10 - 11/01/10   11/01/2010       11/02/2010

Fall Check #3                      Fall Check #3       Fall 2010     Nov-2010   11/02/10 - 12/01/10   12/01/2010       12/02/2010         The first warrant of the Fall semester includes
                                                                                                                                        Academic Days worked August through September.
Fall Check #4                      Fall Check #4       Fall 2010     Dec-2010   12/02/10 - 12/31/10   12/31/2010       01/03/2011

Fall Check #5                      Fall Check #5       Fall 2010     Jan-2011   01/01/11 - 01/31/11   01/31/2011       02/01/2011

Fall Check #6   Spring Check #1 Spring Check #1      Spring 2011     Feb-2011   02/01/11 - 03/01/11   03/01/2011       03/02/2011

                Spring Check #2 Spring Check #2      Spring 2011     Mar-2011   03/02/11 - 03/31/11   03/30/2011       04/01/2011       The first warrant of the Spring semester includes
                                                                                                                                        Academic Days worked January through February.
                Spring Check #3 Spring Check #3      Spring 2011     Apr-2011   04/01/11 - 04/30/11   04/29/2011       05/02/2011

                Spring Check #4 Spring Check #4      Spring 2011    May-2011    05/01/11 - 05/31/11   05/31/2011       06/01/2011

                Spring Check #5 Spring Check #5      Spring 2011     Jun-2011   06/01/11 - 06/30/11   06/30/2011       07/01/2011

                Spring Check #6 Spring Check #6      Spring 2011     Jul-2011   07/01/11 - 08/01/11   08/01/2011       08/02/2011      Late starts, leaves without pay, or dock time during a
                                   Fall Check #6       Fall 2010     Aug-2011   08/02/11 - 08/31/11   08/31/2011       09/01/2011        semester can affect the 6th pay warrant for that
                                                                                                                                                              semester.
Fall Check #1                      Fall Check #1      Fall 2011      Sep-2011   09/01/11 - 09/30/11   09/30/2011       10/03/2011

Fall Check #2                      Fall Check #2      Fall 2011      Oct-2011   10/01/11 - 10/31/11   10/31/2011       11/01/2011

Fall Check #3                      Fall Check #3      Fall 2011      Nov-2011   11/01/11 - 11/30/11   11/30/2011       12/01/2011

Fall Check #4                      Fall Check #4      Fall 2011      Dec-2011   12/01/11 - 12/31/11   12/30/2011       01/03/2011      An increase in workload/units after the beginning of a
                                                                                                                                          semester can negatively impact the current pay
Fall Check #5                      Fall Check #5      Fall 2011      Jan-2012   01/01/12 - 01/31/12   01/29/2012       02/01/2012     warrant, with funds being disbursed in the final warrant
Fall Check #6   Spring Check #1 Spring Check #1      Spring 2012     Feb-2012   02/01/12 - 02/29/12   03/01/2012       03/02/2012                         of that semester.

                Spring Check #2 Spring Check #2      Spring 2012     Mar-2012   03/01/12 - 03/31/12   03/30/2012       04/01/2012

                Spring Check #3 Spring Check #3      Spring 2012     Apr-2012   04/01/12 - 04/30/12   04/30/2012       05/03/2012

                Spring Check #4 Spring Check #4      Spring 2012    May-2012    05/01/12 - 05/30/12   05/28/2012       06/01/2012

                Spring Check #5 Spring Check #5      Spring 2012     Jun-2012   05/31/12 - 06/30/12   06/30/2012       07/01/2012

                Spring Check #6 Spring Check #6      Spring 2012     Jul-2012   07/01/12 - 07/31/12   07/03/2012       08/02/2012
                                   Fall Check #6      Fall 2011      Aug-2012   08/01/12 - 08/30/12   08/31/2012       09/01/2012
                NOTE: Fall 2011 and Spring 2012 Payroll Period and Warrant Distribution Dates are subject to change pending confirmation by the State Controller's Office.
Semester                         Pay Period   Pay Period Dates      “Paper” Pay Day   Issue Date    Direct Deposit Posting Date
Teaching



I am teaching Fall 2010 Only….


           Warrant #1            Sept 2010    09/01/10 – 09/30/10         09/30/10       10/01/10                10/01/10


           Warrant #2            Oct 2010     10/01/10 – 11/01/10         11/01/10       11/01/10                11/02/10


           Warrant #3            Nov 2010     11/02/10 – 12/01/10         12/01/10       12/01/10                12/02/10


           Warrant #4            Dec 2010     12/02/10 – 12/31/10         12/31/10       12/31/10                01/03/11

           Warrant #5            Jan 2011     01/01/11 – 01/31/11         01/31/11       02/01/11                02/01/11


       Warrant #6 (Final)        Feb 2011     02/01/11 – 03/01/11         03/01/11       03/01/11                03/02/11
                                                        Entitlements
3 Year Appointments:
 Lecturers with 3 YR appointments should have their unit entitlements met
 before lecturers with 1 YR or lesser entitlements.
 Entitlement:
    The same number of units (or more) that they taught in the their 6th year, or in
        the last year of their previous 3-Yr appointment
   Similar distribution of units over the next three years as in the year previous to
        the start of the 3yr. Appointment
   3-year appointments are automatically renewed unless the department has
        documented unsatisfactory performance or serious conduct problems.
 Processing:
 •Enter new < FT 3YR appointments directly in the module with a Y3 duration
 •Enter renewing < FT 3YR appointments directly in the module with a Y3 duration
 •Submit a PAR to return all three year persons from an inactive semester
     • Those who were on Spring Leave or Teach Fall semester only
     • Indicate original end date of the most recent three year appointment.
 •Submit a PAR for all new and/or renewing FT 3YR appointments
                                         Entitlements

1 Year Appointments:
  If a part-time lecturer taught both semesters of the prior
   academic year and is offered units for the third
   consecutive semester (the next fall semester), they are
   entitled to:

     •   A one-year appointment for the academic year
     •   The same number of units (or more) that they
         taught in the previous academic year
     •   Similar distribution of units over the next two
         semesters as were assigned in the previous
         academic year

                                                         Pg 7
                                                                                               ENTITLEMENTS
Academic Year #1 Work
                                               Academic Year #2                      Academic Year #2
Assignment



                                               S                                      S    If reappointed for          S
                                  S                                                                                          Does AY Service
                                               c     Does Work in Year                c    the following year          c
                                  U                                                                                         Count toward 6 yrs
                                               e     #1 earn a One-Year               e     beginning in the           e
                                  M                                                                                         required to earn a
            Fall      Spring      M            n        entitlement if                n     Fall, what is the          n       Three-Year
                                  E            a     Reappointed in Fall              a         amount of              a    Entitlement Under
                                  R            r         of Year #2?                  r    entitlement for the         r          12.12?
                                               i                                      i           year?                i
Scenario                                       o                                      o                                o

   1         9           6                     1             Yes                     1          15 WTU                 1            Yes

   2         9           6        3            2             Yes                     2          15 WTU                 2            Yes

   3                     6        3            3             Yes                     3           9 WTU                 3            Yes

   4         9                                 4              No                     4           0 WTU                 4            Yes

   5                     6                     5              No                     5           0 WTU                 5            Yes

   6                              3            6              No                     6           0 WTU                 6            No

   7             9                3            7              No                     7           0 WTU                 7            Yes



           Must work 2 consecutive terms in prior academic year and only first 2 consecutive terms count in establishing entitlement. Fall is
 Note:     first term of the year. The Summer terms may be used to make-up entitlements not met during the prior academic year.
                                   Entitlements


If there are no classes to offer for a
    1-year or 3-year entitled faculty member

Please contact:
   Dr. Juana Mora, Director of Academic Personnel
   in the Office of Faculty Affairs, at ext. 7586.
    Document, Document,
        Document
• Declines Units, Resigns / Retires
   Ask faculty to submit a letter/email stating that they decline units
   or are resigning/retiring.
   If a faculty member fails to submit a letter/document; an email
   from the department chair with a statement indicating their
   understanding of the faculty member resigning should be sent
   with a minimum number of hours to respond/correct such
   information.

• Leave of Absence without Pay
   A faculty member must submit an application for Leave of
   Absence and receive approval prior to declining units in order to
   maintain any entitlement.
   Cancellation of Classes/Assignments
Unit 3
  • Appointments for Full-Time Lecturers are not
    conditional on budget or enrollment.

  • For all other lecturers:
     • Classes may be cancelled any time prior to the third
       class meeting. You are obligated to pay the
       instructor from the beginning of the semester
       through the last day worked (day of first or second
       class meeting).
     • If a class is cancelled after the third class meeting,
       you are obligated to pay the instructor for the entire
       semester or provide an alternate work assignment.
                                                         Pg 8
       Cancellation of Classes/Assignments
Conditional:
       Can be cancelled or rescinded because of budget or enrollment
Not-Conditional:
       Cannot be cancelled or rescinded
Unit 11
  Single Academic Term Appointments or the First term in a multiple term
    appointment are not conditional on budget or enrollment.
  If Conditional:
  • Teaching Associates
     • Appt may be cancelled/rescinded any time prior to the 3rd class mtg.
  • Graduate Assistants
     • Appt may be rescinded any time prior to the 2nd full wk of the
       academic term.
  • Instructional Student Assistants
     • All Appts are conditional and may be rescinded based on B/E.

     If an appointment is rescinded, a TA is to be paid for class hours
       taught, and a GA is to be paid for actual hours worked.
ASE Hiring, Separations & Terminations
Hiring
  Open Hire Positions must be posted via ASE-1 Form

End of Appointment / Separations:
  Prior to the end of a monthly appointment, the hiring department must submit
    a PAR to Human Resources to separate the employee effective the last
    day of the appointment period. Otherwise . . .

Resignation or Declining an Appointment:
  If an Academic Student Employee declines or resigns from an appointment,
     the employee should submit a written letter stating that they decline the
     appointment or resign from the position (an effective date must be
     included). If the employee does not submit written documentation, the
     hiring department should send or email a confirmation of the discussion
     and details surrounding the withdrawal.

Failure to Perform Duties:
  If an Academic Student Employee fails to perform his or her duties in
     fulfillment of the appointment, the hiring department or supervisor should
     consult with Faculty Affairs.
     Remember, If the ASE is going to be evaluated, they are contractually entitled to know the
      evaluation criteria within 14 days of the appointment.
         Additional Work & Special Pays
• 125% Rule
  • An employee is allowed 125% ONLY IF certain conditions
    are met
     • Consists of employment of a substantially different
       nature, or
     • Funded from non-general fund sources, or
     • Accrual of part-time employment from more than one
       CSU Campus
  • Full Time = 40 Hours = 100%               25% = approx 10 hrs/wk
  • Part Time Faculty Up to 40 Hours = 100%   25% = approx 10 hrs/wk
                                                    or 3 Units per wk
• There are three distinct periods
  AY (Fall and Spring)
  Winter/Intersession
  Summer
                          Substitute Pay
IF Anticipated substitute assignment does not exceed 20 calendar days:
    Hire a current PT instructor as a Substitute (Job Code 2356)
    Pay by the hour via ASP. Substitutes are paid for classroom contact hours
          only.
IF Anticipated substitute assignment will exceed 20 calendar days:
    Increase the timebase of an existing PT Lecturer to cover the classes, or
    Hire a new temporary Lecturer (Job Code 2358) as an Emergency Hire.
    Payment based on weighted teaching units (WTU).
    Caution: Total timebase cannot exceed 1.0 if the substitute assignment is
          similar in nature to the regular assignment (teaching). Lecturers are
          compensated for preparation time as well as contact hours. Each paid
          unit represents one hour in the classroom and two hours of preparation
          time per week.
FT Tenured & TT faculty cannot be substitutes for pay
    They may be compensated by an appropriate workload reduction as soon as
    practical. Only if the employee is not employed in the next academic term, can
    they be appropriately compensated upon separation, for class hours taught.
    There is nothing in the contract to preclude a faculty member from making
    “informal voluntary substitute arrangements of a short duration with a
    University colleague, subject to the approval of the department chair.”
          Nuts and Bolts of Special Pay Work
• Pre-Authorizations are Required for All Additional Work (4660)
• Pre-Authorizations are not Required for Substitute Work (2356)
• Departments are restricted to 4660 & 2356
     • Job Codes 2322, 2323 and 2363 Tseng College EXL Only
• 4660 Special Consultant – Pays by daily rate only. Current
  range is $91 - $1214 per day.
    •     An Authorization for Special Pay (ASP) cannot overlap/cross pay
          periods.
•       If no current active Faculty appointment, the appointment
        must be approved through Recruitment Services.
•       New employees or those with a break in service of 18
        months or more must complete the Sign-In Process in HR.
         Separations, Resignations and
             “mass terminations”
• Separations
  • Monthly TAs and Monthly GAs need to be separated via a
    PAR
  • ISA’s need a Termination process in the student module
• Resignations
  • Documentation!
  • Timely submission of PARs and Separation/Clearance
    Forms
• Mass Terminations
  • GA’s
  • August 12, 2010 – Temporary Faculty and TAs
  • September 14, 2010
   Hiring in the Module

July 29, 10:00 to 11:00                         OV-16, HR Training Room
    Overview of hiring Part Time Faculty and Students in the modules with
    a review of business rules, navigation, and data entry for:
         •New Hires
         •Re-appointments
         •Time Base Changes
         •Terminations

August 3, 9:00 to 10:00 11:00                                                          BH-535
   Hands On Lab:
        •Bring your log-in ID, password, and transactions


Register at:
http://www.surveymonkey.com/s/Fall_2010_PTF_and_Student_Module_Overview_and_Lab_Registration
PARs
                                                                                           Fall 2010 Full-Time PAR List

Submit Personnel Action Request Forms (PAR's) to Human Resources for the following Full-Time Faculty
transactions using the effective dates indicated below. PARs should be submitted 30 days prior to the beginning of a
semester and not later than September 1st to ensure processing for the September pay period.

PARS Needed to Wrap up 2009-2010
                                Appointment Effective                                                                                      Fall
       Transaction Type        Academic    12 Month                       Comments                                                        Guide
                                  Year                                                                                                   Sample
Return from Leave without Pay 08/01/2010 08/18/2010 or Indicate the Effective Date of return from                                          #4
                                   or      other actual Leave; Those who worked Fall '09 and were
                              08/18/2010*               on leave Spring '10 must be returned on
                                                        08/01/10 to receive Full August '10 warrant
                                                        (6th warrant for Fall 2009).
Return from Difference in Pay            08/18/2010 08/18/2010 or PARs required for returns from DIP or                                     #7
(DIP) Leave                                          other actual irregular Sabbaticals. No PAR needed for
                                                                  Returns from regular Sabbaticals; HRIS will
                                                                  process returns centrally.
Retirements *                               Varies             Varies         Effective Date of Separation must be prior to                 #8
                                                                              1st day of new AY or Semester and should be
                                                                              at least one day before the PERS Retirement
                                                                              Date.* Attach documentation and indicate on
                                                                              the PAR whether or not the person will
                                                                              participate in FERP.
Separation / Resignation *                  Varies             Varies         Attach Copy of Resignation Letter.*                          # 10
Completing 5 Years of FERP                  Varies                 -          Attach Copy of Resignation Letter.*                          # 11

PARS Needed for Fall 2010 and AY 2010-2011
                              Appointment Effective                                                     Fall
       Transaction Type      Academic    12 Month                       Comments                       Guide
                                Year                                                                  Sample
New Appointments             08/18/2010 08/18/2010 or Indicate # of yrs credit granted toward tenure;   #1
(Temporary and Tenure Track)             other actual visa reqs; and degree reqs on PAR. This PAR
                                                                              type to be sent with Hiring Packet to Faculty Affairs.
Temporary Reappointments                 08/18/2010 08/18/2010 or             Indicate Duration of Appointment and                          #2
                                                     other actual             appropriate Appt End Date.
Begin Leave without Pay                  08/18/2010 08/18/2010 or             Indicate the anticipated Leave End Date on                    #3
                                                     other actual             PAR and whether a Professional or Personal
                                                                              Leave. Attach copy of approved application.
Begin Sabbatical / DIP Leave             08/18/2010 08/18/2010 or No PAR needed for Returns from regular                                   #5&
                                                     other actual Sabbaticals. HRIS will process returns                                    #6
                                                                  centrally. PARs required for returns from DIP
                                                                  or irregular Sabbaticals.
FERP Appointments                        8/18/2010       N/A      Beginning New FERP teaching 50/50 or Fall                                 #9
                                                                  only, or continuing FERP teaching Fall only.
                                                                  No PAR required for faculty continuing to
                                                                  teach in FERP 50% each semester or who
                                                                  teach 100% Spring only.
Reassignments                            8/18/2010      Varies    AY to 12 mo & 12 mo to AY, etc. Faculty
                                                                  Affairs will prepare the PARs for all incoming
                                                                  and outgoing Chairs.
* Separation/Clearance Forms (Parts 1 & 2) must be submitted for resignations, separations and retirements; Only Part 1 of the Separation/Clearance
Forms must be submitted for retirements participating in FERP w ith Part 2 to be submitted upon Final Separation.
                                                                                  Fall 2010 Part-Time PAR List

Submit Personnel Action Request Forms (PAR’s) to Human Resources for the following Part-Time Faculty
transactions using the effective dates indicated below. PARs should be submitted as soon as possible and not later
than September 1st to ensure processing for the September pay period.

PARS Needed to Wrap up 2009-2010
                                       Appointment Effective                                                        Fall
      Transaction Type                Academic     12 Month                      Comments                          Guide
                                         Year                                                                     Sample
Retirements, Resignations &             Before   08/18/2010 or PAR & documentation required for                     #2
End of Temporary                      08/18/2010 other actual Retirements and Resignations.* Attach
Appointments *                                                 copy of documentation. PAR for End of
                                                               Temp Appt (not being reappointed) is
                                                               optional. HROPS will separate PT faculty
                                                               centrally before the September Payroll Cutoff
                                                               Date if not reappointed for Fall 2010.
Return from Leave Without             08/18/2010 08/18/2010 or Adjust Salary for SSI/GSI if appropriate.           #6
Pay (LWOP)                                        other actual


PARS Needed for Fall 2010 and AY 2010-2011
                                       Appointment Effective                                                        Fall
      Transaction Type                Academic     12 Month                      Comments                          Guide
                                         Year                                                                     Sample
Base Salary                           08/18/2010 08/18/2010 or Base Salary corrections/adjustments/increase         #1
Correction/Adjustment or                          other actual processed via PAR. If an increase (not a
Increase                                                       correction), explanation and/or justification
                                                               required.
Early Separation of                     Varies       Varies    PAR & documentation required for Early              #3
Appointment *                                                  Separation of Temporary Appointments.*
                                                               Attach copy of documentation.

Begin Rehired Annuitant               08/18/2010 08/18/2010 or Requires special coding in PS and PIMS.             #4
Appointments                                      other actual Appointments of Retired Annuitants must not
                                                               be keyed into the PTF Module.


Return Temporary Faculty with 08/18/2010 08/18/2010 or 3-year temporary faculty who did not work in                #5
a 3 Year Appointment who                  other actual Spring 2010 must be reappointed on a PAR,
didn’t work in Spring 2010                             including on leave or only work Fall.

Retroactive Corrections                  Varies                Corrections that are effective prior to the last
                                                          Varies
                                                               transaction keyed into PeopleSoft are
                                                               considered retroactive and must be processed
                                                               on a PAR.
Corrections to Duration of            08/18/2010 08/18/2010 or If you keyed and saved the wrong Duration of
Appointment                                       other actual Appointment, you must process the correction
                                                               on a PAR.
* Separation/Clearance Forms (Parts 1 & 2) must be submitted for resignations, separations, and retirements.
THANK YOU !

				
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