Federal Grant Requirements

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					             MASSACHUSETTS DEPARTMENT OF ELEMENTARY & SECONDARY EDUCATION
              STANDARD CONTRACT FORM AND APPLICATION FOR PROGRAM GRANTS
PART I - GENERAL
A. APPLICANT       District Name:     ORGANIZATION NAME                  1                       District Code:      ORGA

                     Contact Name                                                                Contact email
Address:                               ADDRESS LINE 1
                                       ADDRESS LINE 2
                                       CITY/TOWN                                      ZIP CODE
Contact Telephone:

B. APPLICATION FOR PROGRAM FUNDING
            Fund Code                            Program Name                  PROJECT DURATION
                                                     FY11                        FROM           TO        Entitlement Amount

                                    American Recovery and Reinvestment Act -    Upon
               760                                  IDEA                       Approval     6/30/2011

                                           TOTAL AMOUNT REQUESTED:                                        #REF!

C. I CERTIFY THAT THE INFORMATION CONTAINED IN THIS APPLICATION IS CORRECT AND COMPLETE; THAT THE APPLICANT AGENCY HAS
AUTHORIZED ME, AS ITS REPRESENTATIVE, TO FILE THIS APPLICATION; AND THAT I UNDERSTAND THAT FOR ANY FUNDS RECEIVED THROUGH THIS
APPLICATION THE AGENCY AGREES TO COMPLY WITH ALL APPLICATION STATE AND FEDERAL GRANT REQUIREMENTS COVERING BOTH THE
PROGRAMMATIC AND FISCAL ADMINISTRATION OF GRANT FUNDS.




AUTHORIZED SIGNATORY:                                                                       TITLE:


TYPED NAME:                                                                                 DATE:




     Mail two (2) copies of this cover sheet each with an original signature of the Superintendent/Executive Director to:

                                                       Grace Willis
                                 Special Education Planning and Policy Development Office
                                   MA Department of Elementary & Secondary Education
                                                    75 Pleasant Street
                                                  Malden, MA 02148-5023
                                 Upload the entire Budget Workbook to the Security Portal

                                       DO NOT WRITE BELOW THIS LINE
               MASSACHUSETTS DEPARTMENT OF ELEMENTARY & SECONDARY EDUCATION USE ONLY

                                                   GRANTS MANAGEMENT

For the Department Authorized Signatory:                                                     Date:
Name of Grant Program: The American Recovery and Reinvestment Act: Saving and Creating Jobs and Reforming Education
(ARRA) - IDEA                                                                          Fund Code: 760


ARRA Purpose: The overall purposes of the ARRA federal grant programs are to fund activities that will advance ARRA’s short-
term economic goals by investing quickly to save and create jobs, and to fund activities that support ARRA’s long-term economic
goals by investing wisely, funding activities designed to strengthen education, drive reforms, and improve results for students.

ARRA - IDEA Purpose:
Activities funded through the ARRA - IDEA grant must be designed to help to ensure that students with disabilities have access
to a free and appropriate education (FAPE) to meet each student’s unique needs and to prepare each student for further
education, employment, and independent living.



                                                           Recovery
Under this priority, districts may consider using funds to advance ARRA’s short-term economic goals by investing quickly to save
jobs and improve student achievement.


                         REQUIRED PROGRAM INFORMATION - NARRATIVE COMPONENT
Listed below are the required components in the order that they must appear in the proposal.
Each application must include information on the following items.

Recovery Activity I - Save Jobs and Improve Student Achievement


A. Describe the identified recovery activities. Provide a timeline for the fund use.




B. Describe the types of services and programmatic components that will benefit from the identified fund use.




C. Indicate how many jobs will be saved as a result of these funds.
Name of Grant Program: The American Recovery and Reinvestment Act: Saving and Creating Jobs and Reforming Education
(ARRA) - IDEA                                                                          Fund Code: 760

Recovery Activity II - Other
A. Describe the identified recovery activities. Provide a timeline for the fund use.




B. Describe the types of services and programmatic components that will benefit from the identified fund use.




    A. Amount of Federal Special Education ARRA funds.                                                        $                       -
    Districts are encouraged to use their ARRA - IDEA funds on strategic investments that will help further
    progress and that will provide ongoing benefits and/or cost savings beyond the expiration of the ARRA
                                                                 →
    funding. As a guide, it is suggested that districts use no more than 50% of the funds for recovery
    activities. SEE 50% AMOUNT TO THE RIGHT
                                                                                                              $                           -
    B. Indicate the TOTAL FEDERAL SPECIAL EDUCATION ARRA FUNDS THAT WILL BE USED FOR
    RECOVERY. The amount entered in Line B CANNOT be greater than Line A.



ll. ALLOCATION OF FUNDS                                                            # of staff      FTE            MTRS       Amount
     1 Administrators:
       Supervisor/Director
       Project Coordinator
       Stipends

     2 Instructional/Professional Staff:




         stipends

     3 Support Staff
       Aides/Paraprofessionals
       Secretary/Bookkeeper
       Other
       Stipends

     4 Fringe Benefits: Other Fringe Benefits to be completed on budget pages
       4-a MTRS                                                                                                          $            -
       4-b OTHER FRINGE BENEFITS (Other retirement systems, health insurance, FICA)

     5 Contractual Services                                                        Rate ($)      Hour/Day
                   Consultants
                   Specialists
                   Instructors
                   Speakers
                   Substitutes
                   Supplemental Services - Contracted Provider
                   Other
Name of Grant Program: The American Recovery and Reinvestment Act: Saving and Creating Jobs and Reforming Education
(ARRA) - IDEA                                                                          Fund Code: 760

     6 Supplies and Materials                                                                           Amount
       Textbooks and Instructional Materials
       Instructional Technology including Software
       Non-instructional Supplies

     7 Travel: Mileage, conference registration, hotel and meals
       Supervisory Staff
       Instructional Staff
       Other

     8 Other Costs
                     Advertising
                     Maintenance/Repairs
                     Rental of Space
                     Rental of Equipment
                     Transportation of Students
                     Telephone/Utilities
                     Memberships/Subscriptions
                     Printing/Reproduction

     9 INDIRECT COSTS - to be entered on budget pages

    10 EQUIPMENT:
       Instructional Equipment
       Non-instructional Equipment


                                         Click here to add another RECOVERY sheet
Indirect Cost Calculation Worksheet

The following worksheet will automatically calculate the amount of funds that can be used by a school district for
indirect costs.
You will need to insert your school district's approved allowable rate and total funds requested in the yellow
boxes.
You will need to input the rate in either percentage (A) or decimal form (B). The "amount that can be used for
indirect" is the maximum amount that your school districts can put in for indirect costs in line item 9. This worksheet
assumes no capital expenditures. See other important notes below.
Indirect Cost Calculation (A)                                                                        Input Your
Note: if percentage format used                                                                  Grant Information
                                                                            Example                    Below
Total Funds Requested                                                       $100,000
Indirect Cost Percentage: If percentage used (2.18%)                          2.18%
Total Funds/(1+Percentage)                                                   $97,867                     $0
Maximum Amount that can be used for Indirect:                                 $2,133                     $0


Indirect Cost Calculation (B)                                                                      Input Your
Note: if decimal format used                                                                    Grant Information
                                                                            Example                  Below
Total Funds Requested                                                       $100,000
Indirect Cost Percentage: If decimals used (.0218)                           0.0218
Total Funds/(1+Percentage)                                                  $97,867                    $0
Maximum Amount that can be used for Indirect:                                $2,133                    $0




                                Important Notes regarding Indirect Costs:
For all school districts in Massachusetts, costs must be consistent with the rate established by the Department's
Office of School Finance. For other than school systems, applicant agencies must comply with provisions of CFR 34
S.76.561. (Please note that indirect costs are not allowable under certain grant programs. If you have any questions
regarding this issue, contact the appropriate representative of the Department.)

Districts are allowed to take less than the maximum, but not more than the maximum allowable for indirect costs.
In calculating the indirect cost allowable for a particular grant, note that indirect costs cannot be charged on either
capital expenditures or on indirect costs themselves. To arrive at the allowable amount one cannot simply multiply a
total entitlement by the indirect rate.
The decision to recover indirect costs using these established rates is a local option. The rates are developed for
school districts as the maximum allowable rate for a given fiscal year.
If indirect costs are recovered, they shall be returned to the general fund of the city or town in accordance with G.L.
Chapter 44, Section 53. In the case of regional schools, indirect costs shall be returned to the regional school general
fund.

				
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