Form Letters and Credit Card Cancellation - Excel

Document Sample
Form Letters and Credit Card Cancellation - Excel Powered By Docstoc
					                                                                                Official Travel Agent
                                                                                SPICE TRAVEL PRIVATE LIMITED
                                                                                21, ARUN CHAMBERS, GROUND FLOOR, TARDEO
                                                                                MUMBAI - 400 034 ( INDIA )
                                                                                TEL : +91 22 2352 0344/45 ; FAX : +91 22 2351 2796

                                      HOTEL RESERVATION FORM
  DELEGATE DETAILS : (Please type in block letters)
  NAME :    _____________________________________________________________________________________________
  ADDRESS : _____________________________________________________________________________________________
            _____________________________________________________________________________________________
  CITY :                                                        PIN
            ______________________________________________________ CODE : ___________________________________
  TEL :                                                         FAX
            ______________________________________________________ : _______________________________________
  EMAIL :   ____________________________________________________________________________________________

  ACCOMPANYING PERSON : (Please type in block letters)                                STRIKE-OUT IF NOT APPLICABLE
  NAME :     _____________________________________________________________________________________________
  ADDRESS : _____________________________________________________________________________________________
             _____________________________________________________________________________________________
  CITY :                                                            PIN
             ______________________________________________________ CODE : ___________________________________
  TEL :                                                             FAX
             ______________________________________________________ : _______________________________________
  EMAIL :    ____________________________________________________________________________________________
  To enable us to confirm your booking, kindly forward one night charges in advance. (See Mode of Payment for details)

  ARRIVAL DETAILS : (Please type in block letters)
  Date :        _____________ Flight No : __________         Arrival Time : ___________________         From (City) _________________

  DEPARTURE DETAILS : (Please type in block letters)
  Date :        _____________ Flight No : __________         Departure Time : ________________          To (City) ___________________

  ROOM REQUIREMENT :               No of Nights : _____________________ No. of rooms : _________________________________
                                   Room Type : _______________________________________        (Single / Double / Twin)

  In case if the hotel is not providing airport transfer, the same can be arranged at an extra cost of USD 30 / INR 1300 one-way
                                      HOTEL ACCOMMODATION TARIFF (REVISED)
                      HOTEL         LOCATION DISTANCE             ROOM                  RATE PER NIGHT ( INR / USD)
                                                  TO VENUE          TYPE                SINGLE                  DOUBLE
                GRAND HYATT           VENUE                  GRAND ROOM INR 9500 / USD 220 INR 10500 / USD 240
                                      HOTEL                  CLUB ROOM  INR 12750 / USD 290 INR 13750 / USD 320

                PLS NOTE : ONLY CLUB ROOM : Includes Club Room Amenities

  Please note :
● Hotel rates include accommodation, all applicable taxes and daily buffet breakfast at a designated venue
● Bookings for rooms blocked for this conference are being made availabe on "FIRST COME FIRST SERVE" basis.
● Room confirmations are subject to receipt of 1 (one) night charge as deposit non refundable 90 days before check-in
● Balance amount is payable 1 (one) month before check-in. In case it is not received only 1 (one) night stay will be guaranteed.
● Dollar rate is applicable for Foreign Nationals & NRI's. INR Rate is applicable for Indian Nationals only residing in India
● The above hotel tariff is applicable 2 (two) days prior and 2 (two) days after the dates of the event.
● Official check-in time at the hotel is 14:00 hrs and check-out time is 12:00 noon
● Extension of stay will be subject to availability
● Any cancellation upto 45 days before check-in date will attract a minimum 1 (one) night retention charge
● Any cancellation thereafter will attract 100% cancellation charges & there will be no refund
● Rate of exchange will be as per Thomas Cook currency selling rate on the day preceding the date of transaction.
                                       MODE OF PAYMENT
A            BANK TRANSFER / WIRE TRANSFER / TELEGRAPHIC TRANSFER
             For remitting USD to SPICE TRAVEL & SHIPPING AGENCY PRIVATE LIMITED
             Please provide the remittance instructions to YOUR bankers as below :
             PLEASE DO NOT CHANGE THE TEXT OF THE REMITTANCE INSTRUCTIONS
             PLEASE REMIT UNITED STATES DOLLARS ______________________________ (AMOUNT)
             TO HDFC BANK, MUMBAI --- HDFCINBB
             WITH JP MORGAN CHASE, NEW YORK ( CHASUS 33 ) <---------THIS IS THE SWIFT CODE--------->

             FOR FURTHER CREDIT TO :
             SPICE TRAVEL PRIVATE LIMITED
             21, ARUN CHAMBERS, GROUND FLOOR, TARDEO, MUMBAI CENTRAL, MUMBAI 400 034 ( INDIA )

             ACCOUNT NUMBER 0080 280 0000 021
             WITH HDFC BANK, 84-A, R.G. THADANI MARG, WORLI, MUMBAI 400 018 ( INDIA )

             BEING PAYMENT FOR HOTEL ACCOMMODATION

             Note : Please add USD 40 as bank remittance charges to the amount while remitting through bank


B            BANK DRAFT (for Indian Clients only)
             If payment is being made by Bank Draft, kindly ensure that the same is made in favour of "SPICE TRAVEL
             PRIVATE LIMITED" payable at Mumbai and marked "Account Payee" to prevent fradulent encashment of drafts



C            CREDIT CARD
             In case you are forwarding the payment by Credit Card, please send us the following :-
(i)          Photocopy of Master / Visa credit card (front & back) with signature clearly visible on it
(ii)         Letter on your letter-head authorising SPICE TRAVEL PRIVATE LIMITED to debit your card
(iii)        Photocopy of your passport (name along with photograph and the address page)
(iv)         Please add 4% bank charges to the total amount to cover credit card charges

Pl. Note :   Signature should be the same on the authorisation letter & on the credit card. You can scan the above
             documents and e-mail to us at mail@spice-travel.com

Specimen of the letter of authority to be sent on your letter-head to SPICE TRAVEL PRIVATE LIMITED
in case payment is made by credit card
Name :       ________________________________________________________                Date : ___________________
Address :    ___________________________________________________________________________________________________

To,
SPICE TRAVEL PRIVATE LIMITED
Mumbai

I hereby authorise SPICE TRAVEL PRIVATE LIMITED to charge my __________________ card no. ______________________
_________________________________________ expiring on ___________________________ by an amount of USD / INR
________________________________ payable in respect of the services being requested.

My personal details are : Nationality __________________________________ Passport No. ___________________________
issued at ________________________________ on _______________________ expiring on _______________________ and
my date of birth _________________________

Thanking you,
Yours sincerely,

___________________________________                                  _____________________________________
Signature as on the card                                                              Name

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:53
posted:11/14/2010
language:English
pages:4
Description: Form Letters and Credit Card Cancellation document sample