"Article Signage and Business Success"
Sustainability Progress Report Bureau OMF Contact Name Laurel Butman Reporting Period FY 2007-2008 Communications Plan Status Update: The OMF sustainability team has been sending out monthly Fun Facts to employees that cover a range of environmental tips and topics. The OMF newsletter has published numerous art sustainability, including solar panals at PGE Park, BTS equipment recycling, green purchasing, and the development of the OMF sustainability team. Bureau Plan Action Item Responsible Party Measure of Success Status Results/ Outcome Carbon offsets - investigate options for carbon Recommendations submitted and 1 OMF-Wide Withdrawn offsets for OMF work-related employee air travel approved Online employee guide - for sustainable Staff feedback and number of page Pending / 2 OMF-wide operations and practices views Postponed Purchasing conducted a Green Purchasing fair, and Risk conducted an Sustainability events - min of 2 voluntary staff 3 OMF-wide Number of staff who participate Completed ergo fair, which is personal sustainability. We plan to do more events events with the organization of our Green Team this next year Currently tracking a number of diagnostic measures, including idle Reduction in idle times and increased 4 Automated fuel system Fleet - John Hunt Completed time, emissions, and overall fuel efficiency. We are still gathering emission control effectiveness. baseline info from which to make improvements. Biofuel/hybrid fleet vehicles - continue Number/percentage of biofuel and 100 percent of vehicles that are capable (those that are diesel) have 5 Fleet - John Hunt Completed replacement with biofuel fleet vehicles hybrid vehicles purchased been replaced. Some vehicles do not have that option. Biodiesal - move from B20 to B50 for entire fleet, 6 Fleet - John Hunt 100% at B50 Completed Increase the level of biodiesel used including some B99 Recently began offering the computerized reservation service and ID Increased efficiency in use of fleet chip to all City staff. The reservation system includes a rideshare 7 Motor pool key manager Fleet - John Hunt with Facilities Completed vehicles and trip reductions feature which is intended to save some trips when employees are traveling to the same destination. Bike pool - make bikes available to employees for Several bikes are available at the Portland Building, as well as at the 8 Fleet - John Hunt with Facilities Bike usage numbers Completed work-related short trips in the downtown area motor pool garage. This year, 40 secure spaces and 8 short-term spaces were added to the Portland Building (total spaces is now 175); 16 short-term spaces Bike parking - increase free bike parking in Smart 9 Facilities - John Acker 400 additional spaces In Process were added to City Hall (total spaces is now 32); 35 short-term spaces Park garages added to the 1900 Building (total spaces is now 96); plans this winter to add 200 new short-term spaces to garage at 1st and Jefferson. Spotlight current practices in City facilities via a An article was published in the OMF newsletter highlighting the viability 10 Facilities - John Acker Publication Completed report or article for publication and progress of installing solar panals at PGE Park. An RFP will be issued in September for work on several City sites, with 11 Photvoltaic installations on City buildings Facilities - John Acker Feasibility and planning work complete Completed construction planned for next summer. Sustainability Progress Report Blue Works recycle certification for all OMF Business Operations - DeAnn Recycle Works Certification timeline OMF is in the process of forming a Green Team, which will meet the 12 In Process bureaus Kamish on track for all OMF bureaus new requirement for the Recycle at Work award. Reduce paper use - Business Operations Business Operations - Laurel Reduce overall paper use by 5% by Business Operations reduced paper usage by 9% from FY 06-07 to FY 13 Completed Financial and Mgmt Services Butman FY 07-08 07-08. Reduce overall paper use by 20% by 14 Reduce paper use - Financial Services Financial Services - Ingrid Fish In Process FY 08-09 Reduce overall paper use by 35% over 15 Reduce paper use - Risk Management Risk - Leanna Smith In Process 5-year period Education campaign with employees in the Revenue Bureau - speaker to staff meeting, 16 Revenue - Gretchen Newberry Completion of the above list Completed More employee awareness and education article on employee page, signage above printers and faxes Will contunue ongoing improvements to the website to increase 17 Reduce paper use - Revenue Bureau Revenue - Gretchen Newberry Reduce overall paper use by 3% Completed electronic filing and processing online credit card transactions. Overall paper purchased 785K down to 757K: 3%. Approval by City Council and Outlines guidelines and sends a message citywide that sustainable 18 Sustainable procurement policy Purchasing - Stacey Foreman Completed stakeholders procurement is a priority This is ongoing, but in past year: Contributed to developement of NIGP Green Procurement Knowledge Community (national effort) Regional outreach with governments on Number of regional meetings, 19 Purchasing - Stacey Foreman In Process At least 8 presentations/trainings for multiple-agency audience on sustainable procurement inquiries, and events sustainable procurement Increased participation on regional/national sustainable procurement networks/committees Sustainability Progress Report ronmental tips and topics. The OMF newsletter has published numerous articles on pment of the OMF sustainability team. Notes/ Comments It was decided that this was too big of a task for us to tackle at this time We haven't started on this yet, but plan to next year. Sustainability Progress Report This goal was set with the assumption of SAP being implemented a year earlier than it actually is. Financial Services is working towards paper reduction, but this goal of 20% realistically won't be able to be met until SAP go live. The delay in SAP implementation has slowed the transition from paper to electronic forms of communication. Risk expects significant decreases in paper usage in this coming year. This work will be ongoing and Purchases will continue to see opportuntities to leverage sustainable procurement resources through multi-agency cooperation.