Grant Operating Expenses Computer by olg16391

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									IRDF Educational Operating Grants Expense Worksheet

IDENTIFICATION                                                Application Question
              Legal name of house corporation:                                [1a]
              Address of house:                                               [1b]


                                                                                        Alumni Contact                                               Undergraduate Contact
              Contact for Grant process Alumni                               name
                    and Undergraduate                                      address
                                                                               city
                                                                             email

              Mailing Address for Grant Check:                               name       c/o
                                                                           address
                                                                               city

              Number of MIT Student Residents:                                 [2]


              Tax classification, e.g., 501(c)(7)                              [3]


              Applicable Fiscal Year START date:                              [4a]
              Applicable Fiscal Year END date:                                [4b]                                    Grant application must be submitted
                                                                                                                      within 6 months of the fiscal year end
              Grant Application Submittal Date:                                                                       and finalized within 9 months of the fiscal year end.

              Assignable Square Footage                                        [7]
              Educational Square Footage                                       [8]
              Educational Area Percentage                                     [10]            #DIV/0!
              Reimbursable Educational Percentage 60% of [10]               [10a]             #DIV/0!

              These items are consistent with the                              [9]
              INSITE plans with Effective Date of:




CALCULATION                           Fiscal year 2010 reduction to 60% of operating expenses included in calculation
                                                                                      EXPENSE TOTALS                  PERCENTAGE                       GRANT
Educational-Area-Proportional OPERATING EXPENSES                               [6]              $0            [10a]      #DIV/0!              [11]       #DIV/0!
SAFETY MAINTENANCE & OPERATING EXPENSES                                       [5b]                      $0                   100%                              $0
EDUCATIONAL EQUIPMENT EXPENSES                                                [5a]                      $0                   100%                              $0


TOTAL Grant                                                                                                                                   [12]        #DIV/0!




OPERATING EXPENSES
IRDF Educational Operating Grants Expense Spreadsheet notes:

Any requests for 100% grants of particular expenses must be supported by attached invoices and/or receipts.
Documentation for all claims (including non-assignable expenses) must be retained for three years.
The grants committee is concerned only with the "Total" column; the "alum" and "undergrad" columns
are included to help houses combine their expenses.


ELIGIBLE Educational-Area-Proportional OPERATING EXPENSES
                                               Total          Alum     Undergrad
       Lease (to external entity)                $0              $0           $0        paid to unrelated property owner under a true lease (not rent paid to house corp. by undergraduate house)
       Property Taxes                            $0              $0           $0        taxes paid to municipality (not income or employee-related taxes)
       Electricity                               $0              $0           $0        from local utility company
       Oil & Gas (& Steam)                       $0              $0           $0        used for cooking & heat
       Water & Sewer                             $0              $0           $0        charged by municipality
       Trash                                     $0              $0           $0        trash and recycling services
       Roof & Envelope                           $0              $0           $0        maintenance related to the roof, walls, windows, and exterior doors
       Central HVAC                              $0              $0           $0        maintenance related to heating, ventilation, or air conditioning
       Pest Control                              $0              $0           $0        fees related to pest control (rodents, bugs, etc.)
       Elevator                                  $0              $0           $0        non-people carrying elevators (dumb waiters, etc.) are excluded
       Insurance (non-liability)                 $0              $0           $0        any insurance charges not dependent on the number of residents or members
       Insurance (liability)                     $0              $0           $0        insurance charges dependent on the number of residents or members

TOTAL                                               $0



NON-Eligible Operating Expenses (These expenses must be reported)
                                               Total          Alum     Undergrad
       Maintenance Supplies                      $0              $0           $0        maintenance, repair, and operating supplies (things that are expendable but not edible)
       Maintenance Services                      $0              $0           $0        contractors, plumbers, electricians, etc.
       Professional Services                     $0              $0           $0        lawyers, accountants, investment advisors, etc.
       Telecom                                   $0              $0           $0        telephone costs - excludes long distance charges and alarm-related lines (include alarm in Safety)



      Revised 11/4/2010 effective 7/1/2010
       Other                                     $0                $0             $0      house-operated vehicle costs

TOTAL                                            $0


ELIGIBLE SAFETY MAINTENANCE & OPERATING (100% Reimbursable)
Receipts for all work must be attached or paid FCI invoice referenced by DCN#.
Only regular maintenance is allowed - not installation or capital expense
If multiple costs are combined for a reportable item attach an additional spreadsheet showing the breakout by invoice.

Date of                                                                                   Location      Brief Description
Purchase
                                              Total             Alum      Undergrad

                                                                                          Fire/Safety Municipal Fees
                                                 $0                $0             $0                     SLI Registration Fee (paid to AILG)
                                                 $0                $0             $0                     BSF Fixed Fee, Optional (paid to AILG)
                                                 $0                $0             $0                     BSF Additional Services, Optional (paid to AILG)
                                                 $0                $0             $0                     Municipal Inspection Fee, e.g., ISD (yearly)
                                                 $0                $0             $0                     Municipal License Fee (yearly)
                                                 $0                $0             $0                     Fire Department Inspection Fee (yearly)
                                                 $0                $0             $0                     Fire Escape Inspection Fee )5 years)
                                                 $0                $0             $0                     Roof Deck Inspection Fee (5 years)
                                                                                          Elevator - "People Carrying" only
                                                 $0                $0             $0                     Maintenance
                                                 $0                $0             $0                     Inspection Fee
                                                                                          Fire Sprinkler Test & Maint
                                                 $0                $0             $0                     Maintenance
                                                 $0                $0             $0                     Periodic (yearly) Sprinkler Inspection
                                                 $0                $0             $0                     Periodic (yearly) Backflow Inspection
                                                 $0                $0             $0                     Periodic (yearly) Fire Pump Inspection & Test
                                                 $0                $0             $0                     Sprinkler Head Replacement
                                                                                          Fire Alarm Test & Maintenance
                                                 $0                $0             $0                     Maintenance
                                                 $0                $0             $0                     Fire Alarm Service/Monitoring Contract, including required sensor replacement
                                                 $0                $0             $0                     Fire Drill Charges
                                                 $0                $0             $0                     Carbon Monoxide Alarm Contract, including required sensor replacement
                                                 $0                $0             $0                     Telephone and/or Radio Charges for Fire and CO Alarm systems
                                                                                          Fire Safety Equipment
                                                 $0                $0             $0                     Maintenance
                                                 $0                $0             $0                     Periodic (yearly) Fire Extinguisher Test and Inspection
                                                 $0                $0             $0                     Fire Extinguisher Replacement (10 Years)
                                                 $0                $0             $0                     Emergency Lighting Test and Repair
                                                 $0                $0             $0                     EXIT Sign Test and Repair
                                                                                          Kitchen Fire/Safety Equipment
                                                 $0                $0             $0                     Maintenance
                                                 $0                $0             $0                     Periodic (6 month) Range Hood Cleaning & Inspection
                                                 $0                $0             $0                     Periodic (6 month) Ansul Test and Inspection

TOTAL                                            $0



ELIGIBLE EDUCATIONAL EQUIPMENT (100% Reimbursable)
Receipts for all work must be attached or paid FCI invoice referenced by DCN#.
All equipment must remain in the house and be available for validation of use.
All items must conform to "lifetime" expectations.

Eligible Educational Equipment includes:
        Equipment for Individual Use:
               desks, desk chairs, bookcases, computer stands
        Equipment for Shared Use:
               desktop computers (not laptops), workstations, printers and network gear
        Furnishings for 100% educational areas (libraries, computer labs)
        Supplies for any of the foregoing.

Date of                 FCI DCN#                                                          Location      Brief Description
Purchase               (if available)
                                              Total             Alum      Undergrad
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0
                                                $0                 $0            $0

TOTAL                                            $0                     Maximum yearly Grant is $10,000




      Revised 11/4/2010 effective 7/1/2010

								
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