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									                                       AGENDA
                               CITY COUNCIL MEETING
                                 CENTRALIA, ILLINOIS
                                            Monday
                                        February 13, 2006
                                            6:00 p.m.

1.   CALL TO ORDER BY MAYOR JOHN STUEHMEIER
     ROLL CALL                   PRESENT                      ABSENT
     Mayor Stuehmeier
     Councilman Conners
     Councilman Stover
     Councilman Ault
     Councilman Stanford
2.   PRAYER AND PLEDGE OF ALLEGIANCE
3.   AMENDMENTS AND/OR ADDITIONS TO AGENDA
4.   PUBLIC PARTICIPATION
5.   CONSENT AGENDA
     1.    Approval of Minutes of the January 23, 2006 City Council Work Session
     2.    Approval of Minutes of the January 23, 2006 City Council Meeting
     3.    Approval of Payrolls and Vouchers in the Amount of $917,808.25
     4.    Approval of Request to Solicit for Funds – Disabled American Veterans – Allows the
           Disabled American Veterans to solicit for funds on Friday April 7th and Saturday April 8th
           from 9 am to 5 pm for the “Forget Me Not” Drive.
     5.    Approval of Request to Solicit for Funds – “Big D Davenport” Relay for Life Team –Allows
           the “Big D Davenport” Team to solicit for funds on Saturday, March 25th for the American
           Cancer Society
     6.    A Resolution Approving Pay Request No. 1 for Phase II Engineering & Permitting for the
           Raccoon Lake Restoration Project – Allows for the payment of $4,935 to Curl & Associates
           for work done on the dredging of Raccoon Lake Project
     7.    An Ordinance Declaring Certain Property To Be Surplus Property and Authorizing the Sale,
           Trade, Disposal, or Donation, Thereof – MAKO Air Compressor – Allows the fire department
           to trade in an existing 28 year old breathing air compressor toward the purchase of a new
           breathing air compressor paid for by grant funding
     8.    An Ordinance Amending the Centralia Municipal Code Regarding Fees for Water Service –
           This Ordinance would raise water deposit fees for residential and commercial rental tenants.
     9.    An Ordinance Amending the Centralia Zoning and Subdivision Code Regarding the
           Subdivision Approval Application – This will allow text amendment to the Centralia Zoning
           and Subdivision Code changing responsibilities of the sub-divider and the application
           process
     10.   An Ordinance Amending the Centralia Zoning and Subdivision Code Regarding the Pre-
           design Conference within the Subdivision Approval Process –This will allow a text
           amendment to the Centralia Zoning and Subdivision Code removing the work “voluntary”
           from the subdivision code
     11.   An Ordinance Declaring Certain Property To Be Surplus Property and Authorizing the Sale,
           Trade, Disposal, or Donation, Thereof – Vacant Lot, 312 N. Maple – Allows for the sale of a
           vacant lot which is too small for a structure to the owners of the residence north of the
           property site
     12.   A Resolution Approving an Environmental Right-of-Way Access Agreement with Ar-Don
           Realty – This will allow Applied Environmental Solutions access to City right-of-way in order
           to complete an IEPA required investigation on a former underground storage tank site
           located at 802 E. 2nd Street
     13.   A Resolution Approving an Addendum to the Contract for Yard Waste Removal between the
           City of Centralia and A&D Disposal – This will allow for the addition of yard waste pick up
           “year round” through A&D Disposal
     14.   A Resolution Approving Pay Request No. 4 for the Phase I Platting & Surveying for the
           Raccoon Lake Restoration Project – This will allow for payment of $37,862.48 to Associated
           Professionals for their platting and surveying services in connection with the Raccoon Lake
           Restoration project

                                                 1
      15.    Approval of the Use of Contingency Funding for Right of Way Maintenance – Funding
             needed for unbudgeted expenses associated with cutting down dead trees in the right of way.
6.    REPORTS AND COMMUNICATIONS

      1.     Proclamation of Patriotism Week

7.    BIDS
      1.     Approval of Bid for Concrete, Fill Sand and CA-6 Rock
      2.     Approval of Bid for a Porta Count Plus Respirator Test System
      3.     Approval of Bid for a Breathing Air Compressor
8.    ORDINANCES
      1.     An Ordinance Amending the Centralia Municipal Code to Increase Certain Fees at Elmwood
             Cemetery
      2.     An Ordinance Amending the Official Zoning Map and Rezoning Certain Properties from SR-
             E (Single-Family Residential Estate) to SR-1 (Single Family Residential) – Dalton’s 2nd
             Subdivision
      3.     An Ordinance Approving the Final Plat for Dalton 2nd Subdivision
      4.     An Ordinance Approving a Lease Agreement with Oshkosh Capital for the Lease of a Fire
             Truck
      5.     An Ordinance Authorizing the Sale of Personal Property and Approving an Agreement for the
             Sale of Such Personal Property – 816 Airport Road
      6.     An Ordinance Amending the Centralia Municipal Code Regarding Water Rates and Revenues
9.    RESOLUTIONS
      1.     A Resolution Establishing Date of Public Hearing Time and Place to Consider an Industrial
             Jobs Recovery Law Redevelopment Plan and Project for the Proposed Principal Meridian
             Business Park Conservation Area (TIF #4)
      2.     A Resolution Approving a Work Order with Henaghan & Associates and Walden Associated
             Technologies, Inc. to Conduct an Inflow & Infiltration (I&I) Study
      3.     A Resolution Approving an Agreement between the City of Centralia and Ron Edwards
             Video Productions for the Videotaping of City Meetings
      4.     A Resolution Approving a Lease Agreement with Joseph and Sandy Crump
10.   OTHER BUSINESS
      1.     Discussion – Amendments to Sign Ordinance
      2.     A Motion Approving Collective Bargaining Agreement between the City of Centralia and the
             Illinois Fraternal Order of Police Labor Council Local #299
      3.     A Motion Approving Collective Bargaining Agreement between the City of Centralia and the
             Illinois Fraternal Order of Police Labor Council Telecommunicator Unit
11.   UNFINISHED BUSINESS
12.   REPORTS
      1.     Mayor –
      2.     Council Members –
      3.     City Manager – Closed Session 5 ILCS 120/2 (c)(2) & Review of Closed Session Minutes
      4.     City Attorney –

13.   ADJOURNMENT




                                                   2
                                  REQUEST FOR COUNCIL ACTION


Originated by:           City Clerk      Date: 2/2/06            Agenda Item: #5-4


Subject:         Request for Approval to Solicit for Funds – Disabled American Veterans


Summary and Background of Subject Matter:

James Fletcher, representing the Egyptian Gateway Chapter 76 Disabled American Veterans, is requesting permission
to solicit for funds on the corner of Broadway and Pullen on Friday, April 7th and Saturday April 8th from 9:00 a.m. to
5:00 p.m. (cannot exceed eight hours per day) for their “Forget Me Not” Drive.

They will need to provide a certificate of insurance.



Documents Attached:

Letter of request


Staff Recommendations:

Recommend approval contingent upon valid certificate of insurance



Manager’s Comments:

I recommend approval contingent upon valid certificate of insurance.


Comments:




                                                           3
                                  REQUEST FOR COUNCIL ACTION


Originated by: City Clerk                Date: 2/2/06           Agenda Item: #5-5


Subject:        Request for Approval to Solicit for Funds – “Big D Davenport” Relay for Life
                                                                team


Summary and Background of Subject Matter:

D. Ann Davenport, representing the “Big D Davenport” Relay for Life team, is requesting permission to solicit for
funds on the corner of Broadway and Pullen on Saturday, March 25th for the American Cancer Society.

They will need to provide a certificate of insurance.



Documents Attached:

Letter of request


Staff Recommendations:

Recommend approval contingent upon valid certificate of insurance



Manager’s Comments:

I recommend approval contingent upon valid certificate of insurance.


Comments:




                                                          4
                                  REQUEST FOR COUNCIL ACTION


ORIGINATED BY: Director of    DATE: 02/07/06                     AGENDA ITEM: #5-6
          Public Works & Engineering

SUBJECT:        A Resolution Approving Pay Request #1 ($4,935.00) to Curl and Associates, Inc. for Phase II
                Engineering and Permitting for the Raccoon Lake Restoration Project.

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

Curl and Associates along with Hanson Engineers was awarded the Phase II Permitting and Dredging contract for
Raccoon Lake Restoration. Work thus far has covered selection of sites for potential settling basins. Also, all previous
information and reports have been reviewed.


DOCUMENTS ATTACHED:

Resolution
Curl Invoices #1015 and #1016


STAFF RECOMMENDATIONS:

I recommend approval of this request. City staff will continue to diligently monitor this project through weekly
progress reports from both Hanson and Curl.



MANAGER’S COMMENTS:

I recommend approval.


COUNCIL ACTION:




                                                           5
                                             RESOLUTION NO. ______________

                                           A RESOLUTION APPROVING
                                               PAY REQUEST NO. 1
                                   FOR PHASE II ENGINEERING & PERMITTING
                                 FOR THE RACCOON LAKE RESTORATION PROJECT


         BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, that:
         Pay Request No. 1 for Phase II Engineering & Permitting for the Raccoon Lake Restoration Project from Curl &
         Associates, Inc., in the amount of $4,935 is hereby approved, and the City Manager is authorized and directed to
         pay same.


         ADOPTED THIS ________ DAY OF_______________________, 2006.




                                                     _________________________________________
                                                                   MAYOR



Attest: ___________________________________
                CITY CLERK



______   Conners
______   Stover
______   Ault
______   Stanford
______   Stuehmeier




                                                                6
                                 REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Fire Chief Thouvenin             DATE: 02/08/06        AGENDA ITEM: #5-7



SUBJECT:        An Ordinance Declaring Certain Property To Be Surplus Property and Authorizing the Sale,
                Trade, Disposal, or Donation, Thereof – MAKO Air Compressor



SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The fire department has received grant funding through the FEMA Assistance to Fire Fighters Grant Program (AFG),
to purchase a new Breathing Air Compressor. The existing fire department breathing air compressor located in the
west station is approximately 28 years old and has approximately $1,500 trade-in value toward the purchase of a new
compressor.



DOCUMENTS ATTACHED:

Ordinance
Exhibit “A” – Information on Breathing Air Compressor


STAFF RECOMMENDATIONS:

Declare this equipment surplus property to allow for trade-in toward purchase price of new compressor.



MANAGER’S COMMENTS:

I recommend approval.



COUNCIL ACTION:




                                                          7
                                 ORDINANCE NO. _________________________

                                            AN ORDINANCE DECLARING
                                    CERTAIN PROPERTY TO BE SURPLUS PROPERTY
                                        AND AUTHORIZING THE SALE, TRADE,
                                         DISPOSAL, OR DONATION, THEREOF


          WHEREAS, the City owns certain and various property (Exhibit A), and


          WHEREAS, said property is no longer needed by the City, and is declared to be surplus property, and


          WHEREAS, the City Manager requests permission to sell, trade, dispose, or donate the said property listed in Exhibit A.



      NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA,
ILLINOIS, that


         Section 1: The City does, hereby, grant permission to allow the City Manager to sell, trade, dispose, or donate said
surplus property.


          PASSED THIS _______ DAY OF ___________________ , 2006.




                                                                __________________________
                                                                              Mayor

Attest:

_____________________________
              City Clerk                                        ____       Conners
                                                                ____       Stover
                                                                ____       Ault
                                                                ____       Stanford
                                                                ____       Stuehmeier


                                                             Exhibit ”A”

Compressor Model – K14-95 (MAKO/Bauer brand)
Year 1977 w/approx. 340-400 hours
Block# 7/1732/4
MK-1 Purifier (1801 cart.)
8 CFM with auto drains (old style) and gauge panel
Also air control panel with regulator and 3 fill positions




                                                                 8
                                            ORDINANCE NO. ___________________



                           AN ORDINANCE AMENDING THE CENTRALIA MUNICIPAL CODE
                                    REGARDING FEES FOR WATER SERVICE

         BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, THAT:

         SECTION ONE:                Section 25-1 Sub-Section c of Chapter 25 of the Centralia Municipal Code be and same is

hereby amended and Section 25-1 Sub-Section d of Chapter 25 of the Centralia Municipal Code be and same is hereby added to

read as follows:

Section 25-1. Service deposits.

         c)        Each application for residential water services, except those made by the owner of the property to be served and
                   those for which the owner has signed an ownership card, shall be accompanied by service deposit of one hundred
                   fifty dollars ($150.00). One-half of the service deposit must be made at the time of the application with the
                   second half due two (2) weeks from the date of application. Service deposits shall bear interest at a rate as
                   hereafter set from time to time by the City Council by written resolution. Said interest shall be reviewed
                   annually on April 1 of each year and shall be adjusted, if necessary, to equal the interest paid by banks doing
                   business in the City on passbook savings accounts. Said interest shall be payable to depositor when the deposit
                   is returned.

         d)        Each application for commercial water services, except those made by the owner of the property to be served and
                   those for which the owner has signed an ownership card, shall be accompanied by service deposit of two
                   hundred fifty dollars ($250.00). One hundred dollars ($100.00) of the service deposit must be made at the time
                   of the application with the second one-hundred dollars ($100.00) made within two (2) weeks and the remaining
                   fifty dollars ($50.00) due four (4) weeks from the date of application. Service deposits shall bear interest at a
                   rate as hereafter set from time to time by the City Council by written resolution. Said interest shall be reviewed
                   annually on April 1 of each year and shall be adjusted, if necessary, to equal the interest paid by banks doing
                   business in the City on passbook savings accounts. Said interest shall be payable to depositor when the deposit
                   is returned.



         SECTION TWO:                In all other respects, the Centralia Municipal Code shall remain in full force and effect.

         SECTION THREE:              This ordinance shall be in full force and effect March 1, 2006.

         SECTION FOUR:               The City Clerk shall publish this ordinance in pamphlet form.



                   PASSED THIS _______ DAY OF _________________ 2006




                                                       ________________________________
                                                                        Mayor

Attest:
____________________________
              City Clerk

                                                       ______   Conners
                                                       ______   Stover
                                                       ______   Ault
                                                       ______   Stanford
                                                       ______   Stuehmeier




                                                                  9
                                         ORDINANCE NO.________________________

     AN ORDINANCE AMENDING THE CENTRALIA ZONING AND SUBDIVISION CODE REGARDING THE
                           SUBDIVISION APPROVAL APPLICATION

WHERAS, after notice duly published in all respects in accordance with the Centralia Zoning and Subdivision Code and State
law, the Plan & Zoning Commission took evidence and public comment upon the proposed zoning text amendment hereinafter set
forth, and

WHEREAS, the Plan & Zoning Commission recommends that said zoning text be so amended.

          THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS,
THAT:

       SECTION ONE: §10-3-2-101.1 of the Zoning and Subdivision Code of the City of Centralia, Illinois, is hereby
amended by the following addition to the first paragraph:

                  During the approval process, it is the responsibility of the applicant to bring any proposed variances or
                  deviations from the subdivision code to the attention of the Commission.

         SECTION TWO: In all other respects, said Zoning and Subdivision Coe of the City of Centralia shall remain in full
force and effect.

         SECTION THREE: This ordinance shall be in full force and effect ten (10) days after its passage and publication as
required by law.

          SECTION FOUR: The City Clerk shall publish this ordinance in pamphlet form.

          PASSED THIS ___________ DAY OF ___________, 2006


                                                      ____________________
                                                             Mayor


Attest:                                                         _____ Connors
                                                                _____ Stover
                                                                _____ Ault
_______________                                                 _____ Stanford
City Clerk                                                      _____ Stuehmeier




                                                                 10
                                  REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Community      DATE:                02/13/06     AGENDA ITEM: #5-9
          Development & Planning


SUBJECT:        An Ordinance Amending the Centralia Zoning and Subdivision Code
                Regarding the Subdivision Approval Application


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The following was first discussed at the January meeting of the Plan & Zoning Commission, and approved at the
February 9th meeting.

(Agenda Item 5) Request for zoning text amendment of Section 10-3-2-101.1 changing responsibilities of the
       subdivider and the application process.

This addition would require that any variances from the subdivision code be brought to the attention of the
Commission. We feel that this will help the commission obtain all necessary information about proposed site
conditions early in the subdivision approval process.

The new text for Section 10-3-2-101.1 should read as follows (changes in bold italics):

        “Each applicant may first confer with the Zoning Administrator or avail himself of other means to determine
        the applicable rules and regulations before submitting a Preliminary Plat to the Plan and Zoning Commission.
        The applicant should thus become thoroughly informed of the subdivision, zoning and setback requirements
        and familiar with the Comprehensive Plan for the City or for any portion of the City affecting the territory in
        which the proposed subdivision is to be located. During the approval process, it is the responsibility of the
        applicant to bring any proposed variances or deviations from the subdivision code to the attention of the
        Commission.”

DOCUMENTS ATTACHED:

Ordinance
Minutes of February 9, 2006 Plan & Zoning Commission Meeting
Action Notice

STAFF RECOMMENDATIONS:

I recommend approval of this ordinance.


MANAGER’S COMMENTS:

I recommend approval.

COUNCIL ACTION:




                                                          11
                                         ORDINANCE NO.________________________

                    AN ORDINANCE AMENDING THE CENTRALIA ZONING AND
 SUBDIVISION CODE REGARDING THE PRE-DESIGN CONFERENCE WITHIN THE SUBDIVISION APPROVAL
                                        PROCESS

WHERAS, after notice duly published in all respects in accordance with the Centralia Zoning and Subdivision Code and State
law, the Plan & Zoning Commission took evidence and public comment upon the proposed zoning text amendment hereinafter set
forth, and

WHEREAS, the Plan & Zoning Commission recommends that said zoning text be so amended.

          THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS,
THAT:

         SECTION ONE: §10-3-2-102 of the Zoning and Subdivision Code of the City of Centralia, Illinois, is hereby amended
by the deletion of the word “Voluntary” from the title. The section should now read:

                  STEP ONE, PREDESIGN CONFERENCE (Sketch Plat)

       SECTION TWO: §10-3-2-102.2 of the Zoning and Subdivision Code of the City of Centralia, Illinois, is hereby
amended by the deletion of the word “Voluntary” from the text. The section should now read:

                  Submission Requirements

                  A neat freehand Sketch Plat at a scale of one hundred feet to one inch (1" = 100") or greater will be required to
                  ensure maximum benefit from the Predesign Conference. The Sketch Plat should provide at least the following
                  information:

        SECTION THREE: §10-3-2-102.3(a) of the Zoning and Subdivision Code of the City of Centralia, Illinois, is hereby
amended by the deletion of the sentence “As this step is voluntary and the applicant is encouraged to take advantage of this
opportunity”, from the text. The section should now read:

                  There will be no fee for the review of a Sketch Plat in the Predesign Conference.

        SECTION FOUR: Any references to the section title “Voluntary Predesign Conference” are hereby changed to
“Predesign Conference” in the Table of Contents, Definitions or any other location that it is listed within the Zoning and
Subdivision Code.

         SECTION FIVE: In all other respects, said Zoning and Subdivision Coe of the City of Centralia shall remain in full
force and effect.

          SECTION SIX: This ordinance shall be in full force and effect ten (10) days after its passage and publication as required
by law.

          SECTION SEVEN: The City Clerk shall publish this ordinance in pamphlet form.

          PASSED THIS ___________ DAY OF ___________, 2006


                                                     ____________________
                                                            Mayor


Attest:                                                        _____ Connors
                                                               _____ Stover
                                                               _____ Ault
_______________                                                _____ Stanford
City Clerk                                                     _____ Stuehmeier




                                                                12
                                  REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Community      DATE:                 02/13/06    AGENDA ITEM: #5-10
          Development & Planning


SUBJECT:        An Ordinance Amending the Centralia Zoning and Subdivision Code
                Regarding the Pre-design Conference within the Subdivision Approval Process


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The following was first discussed at the January meeting of the Plan & Zoning Commission, and approved at the
February 9th meeting.

(Agenda Item 6)         Request for zoning text amendment to eliminate “voluntary” from Section 10-3-2-102, 102.2
       and 102.3(a).

This amendment would make this important step in the subdivision approval process a requirement. The subdivision
code states that this step gives City Staff the ability to provide input prior to the expensive preparation of engineered
drawings. We feel that this step can clarify much confusion in the future, and allow for more appropriate conformance
with the city subdivision approval regulations at an early stage in the development process.

The new text for Section 10-3-2-102.1 should read as follows (changes in bold italics):

10-3-2-102      STEP ONE, (VOLUNTARY removed) PREDESIGN CONFERENCE (Sketch Plat)

10-3-2-102.1    Intent and Purpose

                The objective of this procedure is to provide an opportunity for the applicant and appropriate City staff
                to confer regarding the concept and basic elements of the proposed subdivision. This procedure is
                intended to provide the foundation for a clear understanding and line of communication between the
                applicant and the City concerning the applicant's development proposals and the City's subdivision
                development regulations. By allowing the applicant an early opportunity to gain the City Staff's input
                into the proposed subdivision, this procedure should facilitate and expedite the formal subdivision
                review and approval process in Steps 2 through 5.

10-3-2-102.2    Submission Requirements

                A neat freehand Sketch Plat at a scale of one hundred feet to one inch (1" = 100") or greater will be
                required to ensure maximum benefit from the (“Voluntary” removed) Predesign Conference. The
                Sketch Plat should provide at least the following information:

10-3-2-102.3    Submission and Review Procedures

                (a)     (“As this step is voluntary and the applicant is encouraged to take advantage of this
                        opportunity,” removed) There will be no fee for the review of a Sketch Plat in the Predesign
                        Conference.

DOCUMENTS ATTACHED:

Ordinance
Minutes of February 9, 2006 Plan & Zoning Commission Meeting
Action Notice


STAFF RECOMMENDATIONS:

I recommend approval of this ordinance.


MANAGER’S COMMENTS:

I recommend approval.


COUNCIL ACTION:



                                                           13
                                  REQUEST FOR COUNCIL ACTION


ORIGINATED BY: Community      DATE: 2/13/06                    AGENDA ITEM: #5-11
          Development & Planning

SUBJECT:        An Ordinance Declaring Certain Property to be Surplus Property and Authorizing The Sale,
                Trade, Disposal, or Donation Thereof


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The property (312 N. Maple) has been vacant for several years, and has been passed up by several attempts to sell the
property for development, including by Habitat for Humanity. The lot is only 40 feet wide, which means that any
dwelling built on the lot could only be 26 feet wide under our zoning regulations (14 ft combined side-yard setback).

The neighbors to the North, at 316 N. Maple, have been allowing their kids to play on the lot for years, and have
finally decided to make official their use of the property. They have offered the City $1,500 for the lot.

The investment into demolition was approximately $4,000, plus mowing expenses since then.



DOCUMENTS ATTACHED:

Ordinance
Purchase Contract


STAFF RECOMMENDATIONS:

I recommend selling the lot. The increased lot size should add to the value of the neighboring home. Also, the lot is
too small to build on, and we can stop paying to have the lot mowed each summer.



MANAGER’S COMMENTS:

I recommend approval.



COUNCIL ACTION:




                                                          14
                                  REQUEST FOR COUNCIL ACTION


ORIGINATED BY: Director of     DATE: 02/07/06                     AGENDA ITEM: #5-12
         Public Works & Engineering

SUBJECT:        A Resolution Approving An Environmental Right-of-Way Access Agreement With AR-Don
                Realty– Former Gas Station-802 East 2nd Street. Authorization to perform off-site soil
                borings/monitoring well installations

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

Ar-Don Realty is the owner of former underground storage tanks (UST) at 802 East Second Street. Ar-Don Realty, by
request of their environmental consultant, Applied Environmental Solutions, wishes to perform a subsurface
investigation to delineate the extents of the remaining contamination from the former UST. This investigation is
required by the Illinois Environmental Protection Agency (IEPA). This investigation will involve accessing portions
of the City of Centralia right-of-way to the south (2nd Street) of the site and to the west of the site (South Lincoln) .
This investigation involves drilling boreholes and installing monitoring wells. These borings and monitoring wells
will be unobtrusive and will be used as a means to obtain soil samples. The monitoring wells, when set, will be flush
mounted with the ground surface. Boreholes and monitoring wells will not be drilled into any City street. Upon
completion of off-site investigation, the monitoring wells will be removed and the right of ways will be restored to pre-
existing conditions.


DOCUMENTS ATTACHED:

Resolution
Letter of request from Applied Environmental Solutions
Authorization Agreement, Site Map and Supporting Documentation


STAFF RECOMMENDATIONS:

I recommend approval of this request. This is a normal and typical approach to remediation of this type and the City
has entered into agreements such as this in the past. This is also one step of many in the Corrective Action Process for
this UST site. The Consultant will be required to contact J.U.L.I.E. and will locate all utilities prior to the
commencement of any activities. Also, the Consultant will provide appropriate Certificates of Insurance naming the
City of Centralia as an additional insured.


MANAGER’S COMMENTS:

I recommend approval.



COUNCIL ACTION:




                                                           15
                                            RESOLUTION NO. ________________


                                       A RESOLUTION APPROVING AN
                              ENVIRONMENTAL RIGHT-OF-WAY ACCESS AGREEMENT
                                           WITH AR-DON REALTY



BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, that:

The terms and provisions of the Environmental Right-of-Way Access Agreement between Ar-Don Realty and the City of
Centralia, a copy of which is attached hereto, be and the same are hereby approved, and that City Manager is hereby authorized
and directed to execute same on behalf of the City.


Adopted this _________ day of ______________________, 2006.



                                            ______________________________________
                                                          MAYOR

Attest:


____________________________
       City Clerk



_____     Conners
_____     Stover
_____     Ault
_____     Stanford
_____     Stuehmeier




                                                               16
                                  DIVISION OF PUBLIC WORKS AND ENGINEERING
                                                        TH
                                                114 E. 5 STREET
                                               CENTRALIA, IL 62801




                                   ADDENDUM TO CONTRACT PROVISIONS FOR

                                  GARBAGE AND REFUSE COLLECTION SERVICES


    IV.     RESIDENTIAL COLLECTION: RESIDENTIAL REFUSE AND RESIDENTIAL YARD WASTE

    B.           RESIDENTIAL YARD WASTE COLLECTION

                 Collection of yard waste from each residential dwelling unit shall be performed once each week
                 beginning the third week of March through the first week of December. Collection shall be completed
                 and performed in the same manner (except as otherwise provided herein) as provide for residential
                 refuse collection.

          ADD:   A & D SHALL PROVIDE YARD WASTE COLLECTION (BAGGED
                 WASTE AND BUNDLED LIMBS) FOR AN EXTRA 14 WEEKS
                 BETWEEN THE FIRST WEEK OF DECEMBER AND THE THIRD
                 WEEK OF MARCH. THIS SERVICE SHALL BE PROVIDED AT
                 THE ADDITIONAL COST AS FOLLOWS:

                 ADDITIONAL WEEKLY COLLECTION                       $1500 / WEEK

                 MAXIMUM (2) 30-YARD ROLL-OFF CONTAINERS PER WEEK
                 30-YARD ROLL-OFFS WILL BE STAGED AT CITY YARDS.

                 ADDITIONAL 30-YARD ROLL-OFF CONTAINERS MORE THAN
                 TWO ROLL-OFFS PER WEEK SHALL BE BILLED AT AN
                 ADDITIONAL $250 FOR TRANSPORTATION AND DISPOSAL.




The term of this service shall be for this period only (January 2006-third week of March 2006). Such service shall be
from January 23, 2006 thru March 17, 2006.


This additional service will be negotiated again at the end of 2006 as the City is awaiting a future disposal site for yard
waste.

Terms of this addendum are accepted by the undersigned below and shall become part of the initial contract with the
City of Centralia dated June 23, 2004:



CITY OF CENTRALIA                                  A & D DISPOSAL


Name:__Grant Kleinhenz                                     Name: ____________________

Title: __City Manager                              Title: _____________________

Signature: _________________                               Signature: _________________

Date: ______________________                       Date: _____________________

Witness: ___________________                       Witness: __________________
                                    Date                                      Date




                                                            17
                                  REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Director of    DATE: 2/8/06                        AGENDA ITEM: #5-13
          Public Works & Engineering


SUBJECT:        A Resolution Approving an Addendum to the A & D Disposal contract for additional bagged
                Yard Waste pickup and disposal.


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The current A&D Disposal contract requires A & D to pickup bagged yard waste and limbs from a time period of the
3rd week of March to the 1st week of December of each calendar year. City staff has determined that yard waste pickup
should occur an additional 14 weeks of the year and that “year-around” pickup of bagged yard waste and limbs should
occur.

This additional pickup will cost the City an extra $1,500 per week, and includes a provision for an extra $250 per 30
yard roll-off container should A&D transport and dispose of more than 2-30-yard roll-off boxes per week.

City staff is currently working on alternatives for the disposal of bagged yard waste and limbs, as well as leaves. This
current addendum to A&D’s contract will only be valid for this year.


DOCUMENTS ATTACHED:

Resolution
Addendum to Contract Provisions

STAFF RECOMMENDATIONS:

I recommend approval of this request. PWD has demanded performance from A & D and by this addendum, should
prove another mechanism to keep unsightly piles of yard waste and limbs to a minimum.


MANAGER’S COMMENTS:

I recommend approval.


COUNCIL ACTION:




                                                           18
                                            RESOLUTION NO. ______________

                               A RESOLUTION APPROVING
  AN ADDENDUM TO THE CONTRACT FOR YARD WASTE REMOVAL BETWEEN THE CITY OF CENTRALIA
                                  AND A&D DISPOSAL


         BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, that:
Section 1:       The following addendum to the contract for Yard Waste removal between the City of Centralia and
                 A&D Disposal be added:

    V.       RESIDENTIAL COLLECTION: RESIDENTIAL REFUSE AND RESIDENTIAL YARD WASTE

    C.           RESIDENTIAL YARD WASTE COLLECTION

                 Collection of yard waste from each residential dwelling unit shall be performed once each week
                 beginning the third week of March through the first week of December. Collection shall be completed
                 and performed in the same manner (except as otherwise provided herein) as provide for residential
                 refuse collection.

         ADD:    A & D SHALL PROVIDE YARD WASTE COLLECTION (BAGGED
                 WASTE AND BUNDLED LIMBS) FOR AN EXTRA 14 WEEKS
                 BETWEEN THE FIRST WEEK OF DECEMBER AND THE THIRD
                 WEEK OF MARCH. THIS SERVICE SHALL BE PROVIDED AT
                 THE ADDITIONAL COST AS FOLLOWS:

                 ADDITIONAL WEEKLY COLLECTION                        $1500 / WEEK

                 MAXIMUM (2) 30-YARD ROLL-OFF CONTAINERS PER WEEK
                 30-YARD ROLL-OFFS WILL BE STAGED AT CITY YARDS.

                 ADDITIONAL 30-YARD ROLL-OFF CONTAINERS MORE THAN
                 TWO ROLL-OFFS PER WEEK SHALL BE BILLED AT AN
                 ADDITIONAL $250 FOR TRANSPORTATION AND DISPOSAL.




The term of this service shall be for this period only (January 2006-third week of March 2006). Such service shall be
from January 23, 2006 thru March 17, 2006.

This additional service will be negotiated again at the end of 2006 as the City is awaiting a future disposal site for yard
waste.

Section 2:       The preceding language is herby approved and the City Council directs the City Manager to sign and execute the
                 same.



         ADOPTED THIS ________ DAY OF_______________________, 2006.




                                                    _________________________________________
                                                                  MAYOR



Attest: ___________________________________
                CITY CLERK



______   Conners
______   Stover
______   Ault
______   Stanford
______   Stuehmeier




                                                              19
                                 REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Director of           DATE: 2/8/06                  AGENDA ITEM: #5-14
          Public Works & Engineering

SUBJECT:        A Resolution Approving Pay Request #4 ($37,862.48) to Associated
                Professionals, Inc. (API) for Phase I Surveying and Platting of Raccoon
                Lake.

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

API was awarded the contract for the Phase I Surveying and Platting of Raccoon Lake. City staff has established a
critical timeline for this project and are requiring weekly updates from API. API began work immediately after being
awarded this project and to date, they are ahead of their initial schedule.

This Pay Request brings the total invoiced work for this project to $ 97,672.23. The Agreement with API was a cost
not to exceed $ 176,400.



DOCUMENTS ATTACHED:

Resolution
API Invoice # 2005367-4



STAFF RECOMMENDATIONS:

I recommend approval of this request. API is proceeding along very well with this project and they are ahead of
schedule at this point. Council is provided weekly progress reports on this project.



MANAGER’S COMMENTS:

I recommend approval.


COUNCIL ACTION:




                                                         20
                                             RESOLUTION NO. ______________

                                           A RESOLUTION APPROVING
                                               PAY REQUEST NO. 4
                                      FOR PHASE I PLATTING & SURVEYING
                                 FOR THE RACCOON LAKE RESTORATION PROJECT


         BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, that:
         Pay Request No. 4 for Phase I Platting & Surveying for the Raccoon Lake Restoration Project from API, Inc., in
         the amount of $37,862.48 is hereby approved, and the City Manager is authorized and directed to pay same.


         ADOPTED THIS ________ DAY OF_______________________, 2006.




                                                     _________________________________________
                                                                   MAYOR



Attest: ___________________________________
                CITY CLERK



______   Conners
______   Stover
______   Ault
______   Stanford
______   Stuehmeier




                                                               21
                                REQUEST FOR COUNCIL ACTION

ORIGINATED BY: City Manager                    DATE: 2/8/06      AGENDA ITEM: #5-15


SUBJECT:       Approval of the Use of Contingency Funding for Right of Way Maintenance (Tree
               removal)


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The Public Works Department had identified two trees (5th & Lincoln and 2nd & Elm) that were dead or dying and have
moved forward with cutting those. The expense was unbudgeted for in the 2006 Budget.



DOCUMENTS ATTACHED:

Invoice



STAFF RECOMMENDATIONS:

I recommend approval of this request.



MANAGER’S COMMENTS:

I recommend approval of this request.



COUNCIL ACTION:




                                                        22
                                 REQUEST FOR COUNCIL ACTION


ORIGINATED BY: Public Works Director DATE: 2/6/06                 AGENDA ITEM: #7-1


SUBJECT:          Approval of Bids for Concrete, Fill Sand and CA-6 Rock


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The Public Works Department solicited bids for Maintenance Material required for 2006. This is not MFT
Maintenance Material. This is rock, sand, and concrete that the PWD typically uses throughout the year.

The PW Department is requesting the acceptance of the low bid from Brink Brothers Grain & Trucking, Sandoval, IL
for CA-6 rock for maintenance material for 2006; the acceptance of bid from Quad County Ready Mix, Centralia, IL
for backfill sand for maintenance material for 2006, and also the acceptance of a bid from Quad County Ready-Mix,
Centralia, IL for SI and PP concrete.



DOCUMENTS ATTACHED:

Bid Notice
Bid Tab Results


STAFF RECOMMENDATIONS:

I recommend approval of the low bid of $9.60 per ton from Brink Brothers for CA-6 rock, and also recommend
approval of the low bid of $6.55 per ton from Quad County for Backfill Sand. I recommend approval of the low bid of
$68.95 per cubic yard for both SI and PP concrete.



MANAGER’S COMMENTS:

I recommend approval of these bids.



COUNCIL ACTION:




                                                        23
                                 REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Fire Chief Thouvenin             DATE: 02/06/06        AGENDA ITEM: #7-2


SUBJECT:        Approval of Bid for Porta Count Plus Respirator Fit-Testing Equipment


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

Centralia Fire Department received an AFG (Assistance to Fire Fighters Grant) in 2005 to purchase a Respirator Fit-
testing device. This equipment will allow fire department personnel to conduct Quantitative Fit testing of the
department’s SCBA and APR respirators as required by OSHA (29CFR 1910.134) In past years the department has
spent an average of $1,000 annually to meet this requirement; with our own equipment we will conduct all testing in-
house at a fraction of the cost. We have received one bid to provide this equipment from RACEO of Frankfort, Illinois
with a proposal to provide the Porta Count Plus Test System and adapters for the following price: TSI Model 8020
Porta Count Plus System $7,700 and requested adapters & accessories, 8025 USMIL adapter kit $235.00 and
accessories $188.40 (invoiced separately) for a total of $8,123.40

The federal share ($7,717.23) as well as the city’s 5% match ($406.17) is included in the 2006 budget.



DOCUMENTS ATTACHED:

Bid Notice
Copy of System and Accessory Bid Proposal



STAFF RECOMMENDATIONS:

Recommend Approval of this Bid Proposal



MANAGER’S COMMENTS:

I recommend approval of this bid.


COUNCIL ACTION:




                                                          24
                                  REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Fire Chief Thouvenin             DATE: 02/06/06         AGENDA ITEM: #7-3


SUBJECT:        Approval of Bid for a Breathing Air Compressor


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

Centralia Fire Department received an AFG (Assistance to Fire Fighters Grant) in 2005 to purchase a new breathing air
compressor to replace the department’s twenty-eight year old compressor. We have received one bid for this
equipment from Breathing Air Systems in Macon, Illinois. The proposal is for a compressor meeting our specifications
for a delivery price of $39,974 with a trade in offer of $1,500.00 for our existing compressor included in this price.

The federal share ($37,975.30) and the city’s 5% match ($1,998.70) are included in the 2006 budget.




DOCUMENTS ATTACHED:

Bid Notice
Copy of Proposal from Breathing Air Systems




STAFF RECOMMENDATIONS:

Recommend approval of this Bid.




MANAGER’S COMMENTS:

I recommend approval of this bid.


COUNCIL ACTION:




                                                         25
                                          ORDINANCE NO. __________________

                                        AN ORDINANCE AMENDING THE
                                    CENTRALIA MUNICIPAL CODE TO INCREASE
                                     CERTAIN FEES AT ELMWOOD CEMETERY

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, that:

         SECTION ONE: Section 7-20 (a & b) of Chapter 7 of the Centralia Municipal Code, be and same be amended to read
as follows:

          (a)    The price for graves in Elmwood Cemetery shall be four hundred ($400.00) per grave. No less than twenty
                 (20%) percent of the purchase price for each grave shall be deposited into a Perpetual Maintenance Fund to
                 provide perpetual care.

          (b)    Prices for opening and closing graves in Elmwood Cemetery are as follows:

                 (1)     Adult Graves:
                         a.      Three hundred ($300.00) on weekdays, except holidays
                         b.      Three hundred fifty ($350.00) on Saturdays
                         c.      Four hundred fifty ($450.00) on Sundays and holidays

                 (2)     Children’s Graves:
                         a.      Two hundred fifty ($250.00) on weekdays, except holidays
                         b.      Three hundred ($300.00) on Saturdays
                         c.      Three hundred fifty ($350.00) on Sundays and holidays

                 (3)     Infant Graves
                         a.      Two hundred ($200.00) on weekdays, except holidays
                         b.      Two hundred fifty ($250.00) on Saturdays
                         c.      Two hundred seventy-five ($275.00) on Sundays and holidays

                 (4)     Cremation and Fetus Graves
                         a.      One Hundred ($100.00) on weekdays, except holidays
                         b.      One hundred twenty-five ($125.00) on Saturdays
                         c.      One hundred fifty ($150.00) on Sundays and holidays

      SECTION TWO:              Article II of Chapter 7 of the Centralia Municipal Code be and same is hereby
amended by the addition of the following section, designated Section 7-20 (c).

          (c)    The price for setting monuments shall be twenty-five ($25.00).

          SECTION THREE:          In all other respects, the Centralia Municipal Code shall remain in full force and effect.

          SECTION FOUR:           This Ordinance shall be in full force and effect from and after March 1, 2006.

          SECTION FIVE:           The Clerk shall publish this Ordinance in pamphlet form.


                         Passed this ______ day of ____________________ 2006.




                                                             _________________________________
                                                                             Mayor

Attest:


______________________________________
              City Clerk




______    Conners
______    Stover
______    Ault
______    Stanford
______    Stuehmeier




                                                               26
                                  REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Director of     DATE: 10/05/05                     AGENDA ITEM: #8-1
         Public Works & Engineering

SUBJECT:        An Ordinance Amending The Centralia Municipal Code to Increase
                Certain Fees at Elmwood Cemetery

SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The Public Works Department proposes to raise the current rate for the purchase of grave sites and the fee schedule for
Elmwood Cemetery. These current rates have not been amended since 2000. We wish to raise all rates in order to be
compatible with other municipal cemeteries. Current rates for the cemetery are not sufficient to pay for City labor and
equipment.

I have added information regarding an addition to the perpetual maintenance fund. Currently the City has an account
held in a trust with $70,590 as a balance. The City received a rate of 3.67% for 2004. The interest from this account
comes to the City each year to assist with covering costs of maintenance. I would recommend that we place 20% of
grave fees into an account held in the City budget to pay for major expenses such as monument rehab. If we lower the
rates I would recommend that we remove the perpetual maintenance portion.

Public Aid pays for a sum of up to $518 (increased from $500 by CPI on 1/1/06 and scheduled for further adjustment
on 7/1/06 and 1/1/07)) for graves and burials and then pays an additional sum of up to $1,020 for mortuary services.
With our proposed rates, a person using public aid could buy a lot ($400) and pay for almost half of the burial services
($300). If the Council wishes to do a discount based upon proof of public aid, we could add that to the ordinance.

Finally, find the information on rates for Salem (they are a union cemetery and are considering raising their rates) and
Mount Vernon which is a private cemetery.

DOCUMENTS ATTACHED:
Ordinance
Manpower Summary
Comparison of other Cemetery’s rates
Public Aid Information

STAFF RECOMMENDATIONS:
I recommend approval of this Ordinance. Currently, the City is not covering the costs (labor and equipment) for these
services. This increase will allow us to recover our costs

MANAGER’S COMMENTS:
City staff has tried to quantify the actual costs associated with the opening and closing of graves and found that we are
not covering the costs. We also have investigated the rates for other cemetery’s and found that we are lagging behind.
I recommend approval of these proposed changes.

COUNCIL ACTION:




                                                           27
                                         ORDINANCE NO.________________________

                              AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP
                                   AND REZONING CERTAIN PROPERTIES FROM
                                  SR-E (SINGLE-FAMILY RESIDENTIAL ESTATE) TO
                         SR-1 (SINGLE FAMILY RESIDENTIAL) – DALTON’S 2ND SUBDIVISION

WHERAS, the Centralia Plan & Zoning Commission at its meeting held on February 9, 2006, after notice duly published in all
manners in accordance with the applicable state statutes and ordinances, and after considering all evidence presented at said
hearing, approved and recommends the reclassification of certain real estate located within the zoning jurisdiction of the City of
Centralia from SR-E (Single-Family Residential Estate) to SR-1 (Single-Family Residential).

          THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS,
THAT:

          SECTION ONE: That certain real estate located within the zoning jurisdiction of the City of Centralia, Marion County,
Illinois and legally described as follows:

                  Part of the Southwest ¼ of the Southwest ¼ of Section 10, T1N, R1E, of the 3 rd P.M., Marion County, Illinois

          is hereby rezoned to SR-1 (Single-Family Residential).

          SECTION TWO: The official zoning map as heretofore adopted is amended to reflect the reclassification as approved
herein.

          PASSED THIS ___________ DAY OF ___________, 2006


                                                      ____________________
                                                             Mayor


Attest:                                                         _____ Connors
                                                                _____ Stover
                                                                _____ Ault
_______________                                                 _____ Stanford
City Clerk                                                      _____ Stuehmeier




                                                                   28
                                REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Community      DATE: 2/10/06                  AGENDA ITEM: #8-2
          Development & Planning


SUBJECT:       An Ordinance Amending the Official Zoning Map and Rezoning Certain
               Properties from SR-E (Single-Family Residential Estate) to SR-1 (Single Family Residential) –
               Dalton’s 2nd Subdivision


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The following was first discussed at the January meeting of the Plan & Zoning Commission, and approved at the
February 9th meeting.

As part of the approval process of Dalton’s 2nd Subdivision – the land within the new subdivision must be rezoned.
The existing zone it SR-E ((Single-Family Residential Estate) which allows for residential lots with a minimum
lot size of 4 acres. After the land is divided – two of the three lots will not meet that size requirement. So,
we recommend that the land be rezoned to SR-1 (Single Family Residential).

SR-1 is already a zone adjacent to the property, and preserves most of the same permitted and special use
allowances as SR-E. The P&Z believes that this zone will be a suitable fit for the area considering existing
uses and the trend of development in the area.


DOCUMENTS ATTACHED:

Ordinance
Minutes of February 9, 2006 Plan & Zoning Commission Meeting
Action Notice


STAFF RECOMMENDATIONS:

I recommend approval of this ordinance.



MANAGER’S COMMENTS:

I recommend approval of this ordinance.



COUNCIL ACTION:




                                                        29
                                         ORDINANCE NO.________________________

                                            AN ORDINANCE APPROVING THE
                                        FINAL PLAT FOR DALTON 2ND SUBDIVISION

WHERAS, the owner of the Dalton’s 2nd Subdivision submitted the final plat of the proposed subdivision, and

WHEREAS, after due hearing, the Centralia Plan & Zoning Commission completed its review of the said subdivision plat and has
approved it.

          THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS,
THAT:

          Request by Ray and Lorraine Dalton for final plat approval of Dalton’s 2 nd Subdivision legally described as part of the
          Southwest ¼ of the Southwest ¼ of Sectio 10, T1N, R1E, of the 3rd P.M., Marion County, Illinois be approved.


PASSED THIS ___________ DAY OF ___________, 2006


                                                      ____________________
                                                             Mayor


Attest:                                                         _____ Connors
                                                                _____ Stover
                                                                _____ Ault
_______________                                                 _____ Stanford
City Clerk                                                      _____ Stuehmeier




                                                                 30
                                        REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Community      DATE:                  02/13/06     AGENDA ITEM: #8-3
          Development & Planning

SUBJECT: An Ordinance Approving the Final Plat for Dalton 2nd Subdivision

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

Dalton’s Subdivision is 4 lots located on Meadow Lane. Dalton’s 2nd Subdivision will be another three lots located
around the corner on Woods Lane. The Daltons are dividing the lots to sell. No development or infrastructure is to be
installed at this time – the lots are to be sold to individuals who will then build. The area is not in the City Limits, and
it is the opinion of the City Attorney that we cannot make the annexation of the property a condition of the Subdivision
Approval or re-zoning.

The P&Z believes that this subdivision will be a suitable fit for the area considering existing uses and the
trend of development in the area.




DOCUMENTS ATTACHED:

Minutes of February 9, 2006 Plan & Zoning Commission Meeting
Action Notice
Ordinance

STAFF RECOMMENDATIONS:

I recommend approval of this ordinance.

MANAGER’S COMMENTS:

I recommend approval of this ordinance.

COUNCIL ACTION:




                                                            31
                                 REQUEST FOR COUNCIL ACTION

ORIGINATED BY: City Manager                      DATE: 2/8/06       AGENDA ITEM: #8-4


SUBJECT:        An Ordinance Approving a Lease Agreement with Oshkosh Capital for the Lease of a Fire
                Truck


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The City Council approved a bid with Global Emergency Products of St. Louis, Missouri (Pierce Manufacturing Inc.)
on November 14, 2005 for the lease-purchase of one fire engine (pumper) to replace two aged and out of service
engines. The City took delivery of the fire truck on Friday, January 27th. We have investigated financing options and
found that in order to locally finance the truck we would have to go through a bond issuance process that would add
cost to the financing such as paying fees, notices and legal expenses. The lease as proposed is with Oshkosh Capital at
an interest rate of 4.690% over 10 years with an annual payment of $27,414.47.


DOCUMENTS ATTACHED:

Ordinance
Lease Purchase Agreement

STAFF RECOMMENDATIONS:




MANAGER’S COMMENTS:

I recommend approval of this request.



COUNCIL ACTION:




                                                          32
                                 REQUEST FOR COUNCIL ACTION

ORIGINATED BY: City Manager                     DATE: 2/8/06      AGENDA ITEM: #8-5


SUBJECT:        An Ordinance Authorizing the Sale of Personal Property and Approving an Agreement for the
                Sale of Such Personal Property – 816 Airport Road


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The City has been attempting to sell the house and improvements located at 816 Airport Road which were purchased
during the expansion of the Crosswinds Runway in 2003. The City purchased the house including about 4 acres for
$160,000 using State and Federal Aviation Administration funding. A bid was noticed in October 2005 with no
responses being received for the purchase of that real estate. The City Council then authorized the City Manager to
negotiate the sale of the house.

In January 2006, we were approached by a party and received a bid of $31,000. The buyer understands that the ground
must remain under the ownership of the City and a long term lease will be created. The buyer has paid $250 earnest
money and is pre-approved for financing from a local bank.


DOCUMENTS ATTACHED:

Ordinance
Purchase Agreement


STAFF RECOMMENDATIONS:




MANAGER’S COMMENTS:

I recommend approval of this request.



COUNCIL ACTION:




                                                         33
                                    REQUEST FOR COUNCIL ACTION

Originated by: City Clerk/               Date:    2/8/06                   Agenda Item: #5-8
            Public Works Director

Subject: An Ordinance Amending the Centralia Municipal Code Regarding Fees for
                 Water Service


Summary and Background of Subject Matter:

This Ordinance would raise the water deposit from $100 to $150 for tenants. They currently pay $50 upon application
for service and $50 within two weeks. This Ordinance would require $75 upon application and the second $75 due
within two weeks. This Ordinance also sets a deposit fee for commercial property at $250, with $100 due upon
application for service, $100 due within two weeks, and the remaining $50 due within four weeks from the application
for service. This deposit is refunded when the tenant leaves this location. With the rising cost of water/sewer bills, the
additional amount protects both the landlord and the City from absorbing the cost of non-paying tenants. This does
not affect the City’s revenues, as all deposits are eventually returned.


Documents Attached:

Ordinance


Staff Recommendations:

Recommend approval


Manager’s Comments:

I recommend approval.


Comments:




                                                           34
                                  REQUEST FOR COUNCIL ACTION


ORIGINATED BY: Mayor            DATE: 02/07/06           AGENDA ITEM: #8-6

SUBJECT:        An Ordinance Amending the Centralia Municipal Code Regarding Water Rates and Revenues


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The attached ordinance proposes to amend Ordinance #004-45 approved on 8/17/04 to not enact the proposed increase
of roughly 5.5% on water rates as of 1/1/06 (but to leave the planned increase in the surcharge). For further detailed
information on the financial implications, see Work Session information.

DOCUMENTS ATTACHED:

Ordinance
Ordinance #004-45

STAFF RECOMMENDATIONS:



MANAGER’S COMMENTS:

I feel that we need to keep our rate structure in placer as it allows us to begin building a surplus for unexpected
expenses and to assist with future capital improvement needs. I recommend leaving the rates as approved in 2004.

COUNCIL ACTION:




                                                          35
                                  ORDINANCE NO. ______________________


                   AN ORDINANCE AMENDING THE CENTRALIA MUNICIPAL CODE
                           REGARDING WATER RATES AND REVENUES

        BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, that:

        SECTION ONE:           Chapter 25, Article II, Division 2, Section 25-51(a)(1 & 2) of the Centralia Municipal

Code be and same hereby amended to provide the water rates as follows:

        (1)    Inside the corporate limits of the City of Centralia and Village of Central City:

                                             CHARGE
          GALLONS                       PER 1,000 GALLONS
First                  1,000                   $5.25
Next                  9,000                    $3.90
Next                 40,000                    $3.49
Next                 50,000                    $3.04
Next                900,000                    $2.78
Next              1,000,000                    $2.46

        The minimum monthly service charge is $5.25.


        (2)    Outside the corporate limits of the City of Centralia and Village of Central City.

                                             CHARGE
          GALLONS                       PER 1,000 GALLONS
First                  1,000                   $7.88
Next                  9,000                    $5.85
Next                 40,000                    $5.24
Next                 50,000                    $4.56
Next                900,000                    $4.17
Next              1,000,000                    $3.69

        The minimum monthly service charge is $7.88.


        SECTION TWO:           Section 25-51 (a) (3) of Article II of Chapter 25 shall remain in full force and effect.

        SECTION THREE:         The foregoing rates shall apply to all water bills on or after March 1, 2006



        SECTION FOUR:          The City Clerk shall publish this Ordinance in pamphlet form.



        PASSED THIS ______ DAY OF _________________________ 2006




                                                ______________________________________
                                                                    Mayor

Attest:
____________________________________
             City Clerk


                                                         ______ Conners
                                                         ______ Stover
                                                         ______ Ault
                                                         ______ Stanford
                                                         ______ Stuehmeier


                                                          36
                                 REQUEST FOR COUNCIL ACTION

ORIGINATED BY: Director of                       DATE: 02/13/06            AGENDA ITEM: #9-1
          Economic Development


SUBJECT:        A Resolution Establishing A Time and Place For a Public Hearing To Consider an
                Industrial Jobs Recovery Law Redevelopment Plan and Project for the Proposed
                Principal Meridian Business Park Conservation Area (TIF #4)

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The formation of a TIF requires the City to follow a series of steps (see attached schedule) allowing for public input
prior to the passage of an ordinance designating the redevelopment planning area, project no. 1 area, and adopting tax
increment financing.

Once the City Council approves the resolution to establish a public hearing on April 10, 2006, staff will send the
proper notices to all affecting taxing bodies, conduct a joint review board meeting, and publish notices in the
newspaper of the public hearing. PGAV, our consultant, will attend the Joint Review Board Meeting on March 24th
and the Public Hearing scheduled for April 10th.

Staff with the assistance of PGAV, have completed a Redevelopment Area Plan and Project Plan #1 for the new TIF at
Principal Meridian Business Park. The plan has been filed with the City Clerk (see attached) and is available for
public view. The plan delineates the redevelopment planning area boundaries, the project no. 1 boundaries, and
includes a redevelopment proposal from Centralia Industries Inc. to develop a 20,000 sf manufacturing/warehouse
facility. The TIF is critical to Centralia Industries, Inc. in marketing and developing the business park.

DOCUMENTS ATTACHED:

Resolution
TIF Schedule
Redevelopment Area Plan & Redevelopment Project Plan #1

STAFF RECOMMENDATIONS:

ED Director recommends approval. The formation of TIF#4 at Principal Meridian Business Park is necessary for
development to proceed. The TIF would offset development cost of site acquisition, site preparation, infrastructure
improvement, interest subsidy, and marketing of sites. The overall plan will encourage private investment, preserve
and create new jobs, and enhance the tax base of each taxing district in the redevelopment area. Without the TIF the
park will remain undeveloped.

MANAGER’S COMMENTS:

I recommend approval.

COUNCIL ACTION:




                                                          37
                                      RESOLUTION NO. ________


                        RESOLUTION ESTABLISHING A TIME AND PLACE
                                   FOR A PUBLIC HEARING
                      TO CONSIDER AN INDUSTRIAL JOBS RECOVERY LAW
                            REDEVELOPMENT PLAN AND PROJECT
                                    FOR THE PROPOSED
                  PRINCIPAL MERIDIAN INDUSTRIAL PARK CONSERVATION AREA




          BE IT RESOLVED BY THE CITY COUNCIL of the City of Centralia, Illinois, as follows:

       That the City of Centralia, Illinois hereby establishes April 10, 2006, at 5:45 p.m. at the City Hall 222
S. Poplar Street as the time and place for the Public Hearing to consider the adoption of the Industrial Jobs
Recovery Law Redevelopment Plan and Project for the Principal Meridian Industrial Park Conservation
Area.



          PASSED THIS ______ DAY OF ________________2006


                                                     APPROVED:


                                                     _________________________
                                                     John Stuehmeier, Mayor

Attest:


____________________
City Clerk

____   Conners
____   Stover
____   Ault
____   Stanford
____   Stuehmeier




                                                      38
                                  REQUEST FOR COUNCIL ACTION
ORIGINATED BY: Director of         DATE: 02/08/06                  AGENDA ITEM: #9-2
        Public Works and Engineering

SUBJECT:        A Resolution Approving A Work Order with Heneghan and Associates and Walden Associated
                Technologies to Conduct an I&I Study east of the downtown area.

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

In a further effort to improve the sewer system of the City, it is necessary to perform another I & I Study. This study
will focus on the Inflow and Infiltration of a Service area of approximately 12,000 linear feet of sewer and 35
manholes east of the downtown area. The project area boundaries for this I & I Study will be from Third Street on the
South to Kerr Street on the North, to Elm Street on the West and Pleasant Avenue on the East.

Heneghan will perform the engineering oversight and Walden Associated Technologies will perform the televising and
smoke testing. Two bids were solicited for the televising and smoke testing. Walden’s expertise and dedication to a
project such as this was the basis for their selection.

Heneghan will perform the I & I Study for a cost not to exceed of $ 20,790.

Walden’s cost was a unit price proposal based upon cleaning, televising, and smoke testing 12,000 linear feet of sewer
and 35 manholes. Their cost proposal was $34,500. The other bid that was received was approximately $14,000
lower, however, both Heneghan and I believe that they grossly underbid the cleaning of sewers that is required prior to
televising.

This Report will include the implementation of the recommended repairs that will be performed by the PWD and those
that will have to be budgeted for under Capital Improvement projects in the 2007 Budget.

DOCUMENTS ATTACHED:

Resolution
Work Order from Heneghan and Associates with Scope of Work.
Work Order from Walden Associated Technologies.
Map of Project Area.

STAFF RECOMMENDATIONS:

I recommend approval of these Work Orders. This is just another step in resolving infrastructure problems that the
City has.


MANAGER’S COMMENTS:

I recommend approval of this study as this area is one of our problem spots. The funds are budgeted for this study
which will allow staff to budget for Capital Improvement projects in the 2007 Budget.


COUNCIL ACTION:




                                                          39
                                  REQUEST FOR COUNCIL ACTION
ORIGINATED BY:          City Manager            DATE: 02/08/06         AGENDA ITEM: #9-3

SUBJECT:        A Resolution Approving an Agreement between the City of Centralia and Ron Edwards Video
                Productions for the Videotaping of City Meetings

SUMMARY AND BACKGROUND OF SUBJECT MATTER:

In an effort to keep the general public informed about City Council meetings and the general business of the City, staff
has investigated the video taping of City meetings including City Council meetings twice per month and Plan &
Zoning Commission meetings once per month. Staff contacted Ron Edwards who has agreed to tape the meetings, edit
the tape adding titles, dates, etc. and delivering the tape to Charter for broadcast on the Cable Access Channel 10. He
will charge $225 for a 1-2 hour meeting with an additional fee of $75 per additional hour.

The City has contacted Charter and received confirmation that they can show the meetings tape delayed the day
following the meetings if we can get a tape finished in time. We will solidify dates for broadcast on a monthly basis.
They also have expressed interest in broadcasting other City events such as parades, School plays and performances,
Orphan’s sporting events, etc.

The Cable Franchise Fund currently has a balance of $77,362.39 and in 2005 we received $22,593. With
approximately 24 council meetings and 12 P&Z meetings, we will spend around $8,100 per year for meetings. I am
also investigating the upgrade of the Council Chambers sound system as well as equipment necessary for a direct/live
feed for broadcast.


DOCUMENTS ATTACHED:

Resolution
Video Production Agreement


STAFF RECOMMENDATIONS:



MANAGER’S COMMENTS:

I recommend approval of this agreement.


COUNCIL ACTION:




                                                          40
                                           RESOLUTION NO. ______________

                              A RESOLUTION APPROVING
  AN AGREEMENT BETWEEN THE CITY OF CENTRALIA AND RON EDWARDS VIDEO PRODUCTIONS FOR
                         THE VIDEOTAPING OF CITY MEETINGS


         BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRALIA, ILLINOIS, that:
                The attached contract for VIDEOTAPING SERVICES between the City of Centralia and Ron Edwards
                Video Productions is hereby approved with the understanding that if the City requests future services
                that the price can be negotiated between the parties. The City Council directs the City Manager to sign
                and execute the same.


         ADOPTED THIS ________ DAY OF_______________________, 2006.




                                                   _________________________________________
                                                                 MAYOR



Attest: ___________________________________
                CITY CLERK



______   Conners
______   Stover
______   Ault
______   Stanford
______   Stuehmeier




                                                              41
                                   REQUEST FOR COUNCIL ACTION

ORIGINATED BY: City Manager                       DATE: 2/8/06        AGENDA ITEM: #9-4


SUBJECT:        A Resolution Approving a Lease Agreement with Joseph and Sandy Crump


SUMMARY AND BACKGROUND OF SUBJECT MATTER:

The Denham’s currently own lease #H-11-4 located at 1631 Mercer Lane and have been waiting for the City Council
to approve the new form of lease so that they might complete the sale of their home to the Crump’s. As has been one
of the problems with leases in the past, the financing is contingent upon the City granting a lease that has at least a 20
year term to cover the length of the financing. Therefore, the Crump’s are now asking for a new form of lease,
different only slightly from the recently approved form of lease, in order to obtain financing and close the transaction.

This “new” form of lease will be the same as the newly adopted lease (with annexation and purchase provisions) for a
term of 20 years (5 years with three renewals) but will have a clause that immediately terminates the lease when the
City offers the lease for sale.



DOCUMENTS ATTACHED:

Resolution (to be provided at the Council meeting)
Assignment (signed by buyer & seller)



STAFF RECOMMENDATIONS:




MANAGER’S COMMENTS:

I recommend approval.




COUNCIL ACTION:




                                                            42

								
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