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Schools Financial Projection Plan - Download as Excel

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Schools Financial Projection Plan - Download as Excel Powered By Docstoc
					                 Application for targeted support for schools with the Highest Pressures 2010-11

               School Name:


                                                                                                                                                 Y/N
               Is the school anticipating the budget being in deficit by 31 March 2011
               If the answer to this question is no you will not be eligible to receive targeted support


               Application                                                                                                                   £

               Amount of targeted support requested for 2010-11

               Estimated Deficit by end of 2010-11 (without targeted support)

               Estimated Deficit by end of 2011-12 (without targeted support)

               Estimated over/(under) spend at end of 2009-10

               Reasons for Application
               Please include: what reductions will need to be made without targeted support and their impact on the delivery of education




               Signed
                                                             (Headteacher)

               Dated

               Signed
                                                             (Chair of Governors)

               Dated


               For Office use

               Date considered by SLT

               Amount of Targeted Support Agreed

               Reasons / Feedback to school




c1e87f94-257a-4dd0-8fc1-4ac4f48d9299.xls                 Produced by the CYPS Finance Team                                                             11/14/2010
         Checklist for application for targeted support for schools with the
                             Highest Pressures 2010-11
                                                                                                Please tick
         Budget plan

                       2010-11       *
                       2011-12       *
                       2012-13       *

         Pupil number projections

                       2010-11       *
                       2011-12       *
                       2012-13       *

         Deficit Agreement

         Organisation Chart of management structure

                       2010-11       *
                       2011-12       *
                       2012-13       *

         Benchmarking charts

         Expenditure > Staff
         Expenditure > Staff > Teaching staff total > Supply staff net
         Expenditure > Staff > Teaching staff total > Teaching Staff
         Expenditure > Staff > Teaching staff total > Pupils to teacher ratio
         Expenditure > Staff > Teaching staff total > Average cost per teacher
         Expenditure > Staff > Other Staff costs
         Expenditure > Staff > Education support Staff
         Expenditure > Staff > Admin and clerical staff
         Expenditure > Premises
         Expenditure > Occupation > Water and sewerage
         Expenditure > Occupation > Energy
         Expenditure > Supplies and Services
         Income > In year income
         Income > In year income > Delegated funding
         Income > In year income > Other central funding
         Income > In year income > School generated income




         * Note        Not required if the school has an approved deficit agreement if the projections
                       in the deficit agreement are still valid.




                                   Produced by the CYPS Finance Team
c1e87f94-257a-4dd0-8fc1-4ac4f48d9299.xls                                                                      11/14/2010
 Notes and Instructions re: Application for targeted support for schools with
                       the Highest Pressures 2010-11

The North Somerset Policy for Targeting Schools with the Highest Pressures is available to download.
These notes are designed to assist schools in applying for targeted support and to ensure schools are aware of
the implications.

Only schools who anticipated being in deficit by the end of 2010-11 are eligible to apply for targeted support.

Schools who receive targeted support will be required to take whatever action is necessary to ensure their
budget is brought into a balance in line with their deficit agreement.
The amount of targeted support which the school can apply for must not exceed the expected deficit as at 31
March 2011.

The school's financial position for the purposes of an application for targeted support should include all funding
for the school including the formula, school standards grant, school development grant, any standards funding,
SEN funding etc.

Budget plans can be in the school's own format but must include all income and expenditure headings in line
with CFR requirements. Further details are required for staffing budgets which lists each member of staff, their
grade, their hours (or fte) and any other relevant information eg start/leave dates, promotions, maternity leave
etc.
Pupil number projections must include the number of pupils estimated to be on roll on the specified school
census date for each of the financial year and be detailed for each age group.
A deficit/loan agreement between the school and the Council must be entered into by any school who
anticipates having a deficit by 31 March 2010 even with targeted support in 2010-11.
Schools who already have deficit/loan agreements with the Council may need to renegotiate the agreement if
the financial projections become outdated as a result of this application.
A Deficit/loan agreement proforma is attached for completion.

Deficit/loan agreements (section 4.9 & 4.10 of the North Somerset Scheme for Financing Schools) are only
allowable for schools when there is a fall in pupil numbers greater than expected or where short term corrective
action would disrupt pupils' education. The maximum defici/loan that can be agreed is 15% of the schools
budget share or £50,000, whichever is the greater. Total deficits/loans may not exceed 30% of the collective
school balances held by North Somerset Council. All deficit/loan agreements must be approved by the Director
of Children and Young Peoples Services and the Section 151 Officer.

Schools with deficit/loan agreements with the Council will have to seek approval from the Council for any
staffing changes or if they wish to use the school standards grant on something other than reducing the deficit.

An example management structure is attached.
Benchmarking charts must be printed from the DCSF benchmarking website which can be found at
www.teachernet.gov.uk/schoolfinance. Charts should be based on per pupil costs and should compare to no
more than 30 schools.
Schools who are allocated targeted support must accept all visits as offered as part of the Finance Team
service level agreement in 2010-11 in order to monitor the school's financial position. Schools will also be
required to submit a financial report to the Schools Finance Team by 30 June, 30 November & 28 February
which details the predicted 2010-11 year end position.

If at the end of 2010-11 a school that received targeted support has a surplus balance this will be clawed back
by the Council up to an amount which equals the targeted support allocation.



  11/14/2010                                                  c1e87f94-257a-4dd0-8fc1-4ac4f48d9299.xls
                                     Produced by the CYPS Finance Team
                                                   DEFICIT AGREEMENT

             School:

               1
                     The period covered by this agreement is ................................... to the end of
                     ................., by which date the school's budget will be in balance

               2
                     All figures in the agreement are at the ...................... price base
               3     The agreement is based on projected figures for numbers on roll (NOR) detailed, for
                     each year, in the attached income projection. The expenditure plan for each financial
                     year is also attached
               4
                     The agreement will be monitored at least three times a year. The school, with
                     assistance if required from LA Officers, will produce a report in order to satisfy the
                     Governors, Director of Children and Young people's Services and the Authority.
               5
                     The deficit agreement may be re-negotiated if there is a variation on the pupil number
                     forecasts in the attached income projection

               6
                     Any increase in staffing costs above that in the attached expenditure plan will be
                     subject to the agreement of the Director of Children and Young People's Services.

               7
                     The agreed deficit positions will be as follows:



                                               In year (deficit) /     Cummulative (deficit)
                       Financial Year
                                                   surplus £              / surplus £




             Signed:

             Director of Children & Young People's Services

             Dated

             Section 151 Officer

             Dated

             Chair of Governors

             Dated

             Headteacher

             Dated




11/14/2010                                   Produced by the CYPS Finance Teamc1e87f94-257a-4dd0-8fc1-4ac4f48d9299.xls
                                       DEFICIT LOAN AGREEMENT

             School:

                 1      The period covered by this agreement is ................................... to the end
                        of ................., by which date the loan will be repayed

                 2      All figures in the agreement are at the ...................... price base

                 3      The agreement is based on projected figures for numbers on roll (NOR)
                        detailed, for each year. in the attached income projection. The
                        expenditure plan for each financial year is also attached

                 4      The agreement will be monitored at least three times a year. The school,
                        with assistance if required from LA Officers, will produce a report in order
                        to satisfy the Governors, Director of Children & Young People's Services
                        and the Authority.

                 5      The deficit loan agreement may be re-negotiated if there is a variation on
                        the pupil number forecasts in the attached income projection

                 6      Any increase in staffing costs above that in the attached expenditure plan
                        will be subject to the agreement of the Director of Children & Young
                        People's Services.

                 7      The agreed deficit positions and loan repayments are detailed in the
                        attached Loan Schedule:


             Signed:

             Director of Children & Young People's Services

             Dated

             Section 151 Officer

             Dated

             Chair of Governors

             Dated

             Headteacher

             Dated




11/14/2010                                                          c1e87f94-257a-4dd0-8fc1-4ac4f48d9299.xls
                                          Produced by CYPS Finance Team
11/14/2010                             c1e87f94-257a-4dd0-8fc1-4ac4f48d9299.xls
             Produced by CYPS Finance Team
                  Primary example
                    Headteacher L?
                       Teaching
                    commitment 5%

                  Deputy Headteacher
                     L? Teaching
                   commitment 80%

                        4 Subject
                   coordinators - TLR?
                        Teaching
                    commitment 90%

                     SENCO - TLR?
                       Teaching
                    commitment 90%

              Secondary example
                    Headteacher L?
                       Teaching
                    commitment 5%

                  Deputy Headteacher
                    L? Curriculum,
                      timetable,
                     assessment
                      Teaching
                   commitment 20%

                                             Assistant
   Assistant
                                          Headteacher L?
 Headteacher L?
                                          Pastoral, SEN,
 Admin, Finance
                                            Community
   Teaching
                                             Teaching
commitment 50%
                                         commitment 50%

                   7 Head of faculty -
                    TLR ? Teaching
                   commitment 80%

                    5 Head of Year -
                     TLR ? Teaching
                    commitment 80%

                     SENCO - TLR ?
                       Teaching
                    commitment 60%

				
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Description: Schools Financial Projection Plan document sample