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XP Microsoft PowerPoint 2002 Tutorial 2 – Applying and Modifying Text and Graphic Objects New Perspectives

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XP Microsoft PowerPoint 2002 Tutorial 2 – Applying and Modifying Text and Graphic Objects New Perspectives Powered By Docstoc
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    Microsoft PowerPoint 2002


Tutorial 2 – Applying and Modifying Text
           and Graphic Objects



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             PowerPoint 2002 Tutorial 2
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             Create, resize, and move text boxes
                     and graphics boxes

• When modifying your layout, consider not only how it will
  affect visual appeal, but also how it will affect the
  information, emphasis, and clarity of the presentation.
   – The graphics you choose should have an obvious
      relationship to the text on a slide
• PowerPoint enables you to use a grid to resize, move, and
  align graphics and text boxes so that you can size and
  position them precisely on your slides.
• Such consistency in positioning helps polish the
  presentation and prevents objects from "jumping" when
  you advance from slide to slide.
• Making such changes in the masters will apply the changes
  to all slides.
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                                 Resize text boxes

The figure on top has
its title placeholder
selected, and it is
going to be resized to
make room for a
graphic image.


The lower figure
shows the title
placeholder at its
new size, and a
graphic inserted to
its left.

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                          PowerPoint 2002 Tutorial 2
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         Add a design template and modify the
            design using the Slide Masters

• PowerPoint comes with several presentation
  design templates.
• Although these templates require no modification,
  you can change the designs to suit your
  preferences.
• Regardless of whether you use a design template
  or create your own design, you will make most
  design changes to the Slide Masters.

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Change a design template on one slide




This slide has been selected and the Globe design
template is about to be applied to this slide only.

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                               View the new design


The slide shown in the
previous figure has now
had the Globe design
template applied to it.




PowerPoint has several
design templates you can
choose from to enhance
your presentations.


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                          Change a Slide Master

• A master is a slide that contains the text and other
  objects that appear on all slides of the same type.
• PowerPoint presentations have two types of masters:
   – The Title Master contains objects that appear on the title slide
   – The Slide Master contains objects that appear on all slides except
     the title slide
• You will use the masters to make design changes that
  you want to appear on every slide:
   – If you want your company logo to appear on the bottom right of
     every page, you will add it to the Slide Master
   – If you want a picture of your office on a single slide, you add the
     picture to only that slide


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                                Enter Slide Master view

           You can edit the Title or the Slide Masters in Slide Master View.




To enter Slide Master View, click the
View menu, then click Slide Master.


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                             Modify a Slide Master


This figure shows an image on a Slide Master being resized. Changing the image
on the Slide Master ensures that the image will look the same on all slides.




                           New Perspectives on Microsoft                   9
                            PowerPoint 2002 Tutorial 2
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                   Insert tab stops to align text

• A tab adds a specific amount of space between the left
  margin and the beginning of the text on a line.
• A tab stop is the location to which the insertion point
  moves when you press the Tab key.
• PowerPoint supports four tab-stop alignment styles: left
  tab, center tab, right tab, and decimal tab.
• The default tab stops on the ruler are left tabs. These can
  be moved, deleted, or replaced with a different tab stop
  style.


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                                        Tab stop styles

This figure illustrates the
four tab stop styles
available in PowerPoint,
and how text appears
when used with each type.




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               Use the ruler to add tab stops

You can use the horizontal ruler to add tab stops. Click the Tab
Stop Alignment Style button to display the tab style you want to
use, then click in the ruler to set the tab at that location.




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            Change the layouts of existing slides

• You might want to change the layout of a slide for
  a number of reasons, including adding a clip art
  placeholder so that you can insert a picture in a
  slide.
• PowerPoint enables you to easily change the
  layout of your slides using the pre-designed
  layouts in the Slide Layout Task Pane.
• The available layouts include bulleted list slides,
  title slides, text and table slides, text and clip art
  slides, and more.
                   New Perspectives on Microsoft       13
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                           The Slide Layout Task Pane

                     This figure shows the PowerPoint window with
                     the Slide Layout Task Pane on the right.




There are other layouts
available by either scrolling
up or down in the Task Pane.




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                       Insert and resize pictures
                          and clip-art images

• PowerPoint comes with a gallery of clip art that you can
  insert into your presentations.
• You can modify clip art by changing its size, grouping or
  ungrouping its components, changing some of its colors, or
  applying animation effects.
• You can also insert and modify pictures from other file
  sources, such as a CD, into your presentations.
• When you insert a picture or clip art, you might need to
  adjust the size of the object to fit your layout.
   – To do so, click on the resize handles that appear when the object is
     selected and drag in or out

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                           The Select Picture dialog box


The Select Picture dialog box,
opens when you double-click on
the clip-art placeholder on your
slide.




 You can use this dialog box to search for images
 relating to a specific word and to scroll through
 the thumbnails of available clip art.


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                   Slide with clip art inserted


This slide has just had a clip art image inserted and positioned.




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                             Resize clip art

The clip art from the previous slide has now been selected
and resized to better fit the slide. Note the sizing handles on
the clip art are the same types of handles on text box objects.




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                   Create a table and a diagram

• PowerPoint enables you to insert tables into slides in much
  the same way that you would insert tables into a Word
  document.
• Tables are useful on slides when you want to arrange
  information horizontally in rows and vertically in columns.
• To insert a table:
   – Click the Table layout on the Slide Layout dialog box
   – Define the number of columns and rows
   – Add information to the table



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                      A slide with an empty table

This slide has just had an empty table inserted into it. To insert this table,
the Title and Table layout slide was selected from the Slide Layout pane.




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                     Slide with a filled-in table




The table from the
previous slide now
contains data.




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                 Use the Diagram Gallery


• PowerPoint also enables you to easily add
  structured illustrations through the use of the
  Diagram Gallery.
• With the Diagram Gallery you can create
  organizational charts, radial diagrams, cycle
  diagrams, pyramid diagrams, Venn diagrams, and
  target diagrams.



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                               Slide with cycle diagram

This slide had two cycle diagrams
added to it using the Diagram Gallery.




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                 Draw and manipulate a simple
                   graphic using AutoShapes

• PowerPoint's AutoShapes feature enables you to insert
  items such as lines, connectors, basic shapes, arrows,
  flowcharts, stars and banners, callouts, and action buttons.
• You can draw precisely and quickly almost any shape you
  need using the AutoShapes feature.
• All you have to do is click and drag.
• You can move, resize, and delete AutoShapes as you
  would clip art or other graphics.
• PowerPoint also gives you options to change the colors,
  lines, and orientation of the object to your preference.
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                        Access the AutoShapes menu

This figure shows the AutoShapes                Clicking on a shape from any submenu
menu with the Basic Shapes submenu              will insert it into the current slide
open.                                           where you can then work with it as you
                                                would any other graphic.




                                                        Click the AutoShapes button to
                                                        open the AutoShapes menu.



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                          Slide with AutoShape added

This slide has an AutoShape triangle inserted. Note that it also has sizing handles
that can be used to change the size and to drag it to a new location.




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              The final AutoShape triangle

This slide shows the AutoShape triangle after it has been
resized, rotated, colored, and had text labels added to it.




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                       Use a summary slide


• A summary slide summarizes your key points by
  displaying the titles of all or most of the slides in
  your presentation.
• You can also use the summary slide feature to
  generate a table of contents to place at the
  beginning of the presentation.
• PowerPoint can automatically generate a summary
  slide.

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                    PowerPoint 2002 Tutorial 2
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                      Create a summary slide


• To create a summary slide:
   – Go to the Slide Sorter View
   – Select the slides with the titles you want as items in the
     summary slide
   – Click the Summary Slide button on the Slide Sorter
     toolbar.
   – PowerPoint inserts a new slide in front of the first
     selected slide



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                         View a summary slide


This figure displays
an example of a
slide that was
generated using the
summary slide
feature.




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                        PowerPoint 2002 Tutorial 2

				
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