Event Flyer Templates Word - PowerPoint

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Event Flyer Templates Word - PowerPoint Powered By Docstoc
					Volunteer Tools & Resources
Session Overview
  – This session will provide an orientation to what tools and resources are available
  for volunteer use and how to access and best utilize them in order to maximize the
  impact of volunteer-driven initiatives through knowledge and resource sharing.
  –The following systems will be covered:
       •SharePoint
       •Volunteer Portal
       •The PartnershipsInAction website
       •iProcurement
       •Kintera (Online Registration & Fundraising)
  –Additional tools and resources are available through the Resource Development
  Department (202-293-2537).
           SharePoint
        Access at http://usa.akdn.net
Contact Regional Chair for Log in Information
SharePoint
– Purpose: online document storage and team collaboration

– Two levels:
    • National Level: staff-maintained; volunteers have read-only / download access
    •Regional Level: customizable site for each region

– On the national site you can access tools and resources through the National
Document Library

– On your regional site, you can:
    •Upload and edit documents online using the Regional Document Library
    •Add announcements, contacts, tasks and calendars
    •Create meeting spaces to organize information and discussion
    •Set up discussion boards and surveys
Exploring the National Site
                                  Announcements
Announcements




  National
  Document
  Library




                The National Document Library stores resources and tools
                                 provided by AKF USA
                              National Document Library

– In the National Document
Library you will find a variety of
internal tools and resources, such
as:
     • Forms to submit to AKF USA
     • Training documents
     • Event and project templates
     • High resolution marketing and
     outreach materials for local
     printing

– Refer to the National Document
Library Folder Survey (located on
the top-level of the library) to aid
in locating specific materials
 Your Regional Site
Share documents with     Add
team members and staff   announcements




                                               Click on your
                                               log-in for
                                               options to
Add
                                               personalize
contacts,
                                               the layout of
tasks lists;
                                               your site
create
discussion
boards
and
surveys
                          Add events to your
                          calendar
Regional Document Library
               Upload
               Document


                            Who
                            uploaded
                            the
                            document
PartnershipsInAction Website
       Access at www.partnershipsinaction.org

 Golf Home Page: www.partnershipsinaction.org/golf

 Walk Home Page: www.partnershipsinaction.org/walk
PartnershipsInAction Website
– Purpose: to inform and empower PartnershipsInAction constituents – current and
potential through opportunities to:
1. Learn:
    •AKF / AKDN brochure and flyers
    •AKF / AKDN project briefs and success stories (faces of change)
    •AKF / AKDN news coverage
    •Global Adventure online quiz
    •PartnershipsInAction brochure and flyers
    •Event coverage and spotlight articles (participants, volunteers, sponsors)
2. Get Involved:
    •Event marketing – web pages, downloadable forms and flyers
    •Links to register, volunteer, sponsor, donate online
    •Sign up for Empowered e-newsletter
    •Supporter toolkits
3. Spread the Word:
    •Email signature lines
    •Widgets
 PartnershipsInAction Website
•About:                          Link to donate
background on AKF,
AKDN and
PartnershipsInAction
•Work:
AKF focus areas, project
briefs and success stories
•Initiatives:
PartnershipsInAction            Quick links
activity and event web          to Events
pages
•Sponsors:
Opportunities and links to
event sponsor pages             Subscribe to
•Get Involved:                  newsletter
Register, Volunteer,
Donate, Sponsor
•Media & News:
Event coverage, AKF /
AKDN in the News,
Spotlight articles                 Calendar
   Your Event Webpage
Local activities and events may be
advertised on the PartnershipsInAction
webpage. Event pages usually include
the following information:
–Event Details:
     •Location and map / driving directions
     •Event schedule
     •Noteworthy guests and activities
     •Downloadable Event Flyer
     •Local contact information
–Get Involved Links and Downloadable Forms:
     •Registration
     •Sponsorship
     •Link to generic online volunteer registration form
     •Link to generic online donation form
–Post Event:
     •Link to Press Releases and Highlights
     •Link to videos / photos
                             Kintera
             (Online Registration & Fundraising)

Walk Kintera Pages: www.partnershipwalk.kintera.org/[city]
Golf Kintera Pages: www.partnershipgolf.kintera.org/[city]

*for URLS of other event Kintera pages and Kintera forms please contact AKF USA
Online “Get Involved” Tools
– Purpose: to empower constituents to get involved on their own time and terms
to maximize accessibility and minimize strain on resources.

–What PartnershipsInAction supporters can do online:
   •Register for free and fee-based events
   •Create a Personal Donations Page to raise funds for an event online
   •Sponsor an event participant
   •Purchase a sponsorship package
   •Donate
   •Sign up for Empowered
   •Sign up to be contacted about volunteer opportunities
                             Access participant headquarters
                             (personal donations page and
                             email center)




Locating Kintera Pages and
Forms
 Sample Kintera Page
Key Functions*:
−Registration as individual or
team (start / join)

−Sponsorship level purchase

−Sign up to volunteer

−Sponsor a participant

−Make a donation

−Personal donations pages (on
HQ)

*Demos available at:
http://www.partnershipsinaction.org/fund
raising/demos.php
Benefits of Going Online
– Enables constituents to get involved on their own time and terms

– Saves team resources
   •printing costs, registration drives, manually inputting registrations


– Go Green!

– Facilitates relationship management
   •once constituents are in our online system they can be put on lists for email marketing
Maximizing Your Team’s Benefits
– Utilize online forms and pages for local initiatives beyond Walk or Golf

– Review and retain registration form reports

– Submit offline registrations to be added to the online database for email
marketing and online fundraising

– Submit sign ups to be added to the Empowered subscriber list

–Most importantly, know how to use online forms and pages to best guide your
constituents!
           Email Marketing
             THROUGH NATIONAL OFFICE
HTML TEMPLATES FOR LOCAL MARKETING AVAILABLE AT:
HTTP://PARTNERSHIPSINACTION.ORG/EMAILS/MYTEMPLATES/
 Empowered
 E-Newsletter
− News sent to your inbox mid-month!

−Sign up at:
http://www.partnershipsinaction.org/news/empowered.php

−Features:
      • AKF / AKDN project updates
      • PartnershipsInAction updates
      • Success stories
      • Spotlight articles
                                           Subscription
                                           Center



                                            View current
                                            issue
Walk Email Marketing Campaign

− Beginning with Launch Email (after
  JK Launch)

− Biweekly general Walk campaign
  emails

− Customized emails by city:
    •   10, 3, 1 day before Walk
    •   Post-Walk Highlights


− Contact list:
    •   Outreach presentation sign up lists
        (submitted by local team to AKF USA)
    •   Offline registrations (submitted by local
        team to AKF USA)
    •   Online registrations
    •   Past participant and volunteer
        registrations
        Volunteer Portal
Access at www.partnershipsinaction.org/volunteer
     Resources Available
– Quick links to iProcurement, Kintera
and SharePoint
– Event and training calendars
–Links to Finance Forms:
      • Pledge Form (online)
      •Donation and In Kind forms
      (downloadable)
–Low resolution AKF / AKDN photo
galleries, Development Education
print materials and outreach
presentations
 *Important: low resolution multimedia and
design files are intended for internal reference,
always print / present using high resolution
versions (available on SharePoint unless
otherwise indicated)
Marketing and Merchandise
     Available through iProcurement:
 www.partnershipsinaction.org/iprocurement
 iProcurement
− Make requisitions
to submit to AKF USA

− Monitor status of
requisitions

− Track local inventory



*Whenever you need to order marketing materials, merchandise or donor
forms, please use iProcurement
2010 Marketing Materials
−   AKF / AKDN Fact Sheet
−   Partnerships that Empower Brochure
−   Partnership Golf Brochure
−   2009 AKF Highlights Flyer
−   2009 PartnershipsInAction Highlights Brochure
−   2010 Walk Corporate Sponsorship Flyer
−   2010 Theme Flyer
−   2010 Walk Posters and Flyers
−   2010 Walk Registration Brochures

*A memo with item descriptions is available on Volunteer Portal and SharePoint
2010 Merchandise
− Walker Awards – items are TBD, includes Walk t-shirt
− General merchandise for marketing give-aways:
   •   Magnets
   •   Wristbands
   •   Landyards
Facebook Page
− The National Office maintains an
AKF USA PartnershipsInAction
Facebook Page

− Features include:
    • Links to new editions of Empowered
    •Updates on the website and useful links
    •AKF / AKDN news story links
    •City Event Listings


− Approved Local Pages can be linked
to the National Page

				
DOCUMENT INFO
Description: Event Flyer Templates Word document sample