Affidavit of Undertaking Samples - Excel by ypg15560

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Affidavit of Undertaking Samples document sample

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									    Name of Company:
                          BIDDING FOR THE SUPPLY AND DELIVERY OF BRAND NEW WEAPON ACCESSORIES FOR THE GHQ-AFP
                                                             REF NO. 2008 - 016

                                                             REVISED CHECKLIST OF DOCUMENTS


                                                                                                                                                       For PITC
Ref. No.                                                                    Particulars                                                               USE ONLY

               ELIGIBILITY DOCUMENTS

 G.2.2.1     FOR LOCAL SUPPLIERS
G.2.2.1.1    Company Profile, including all information/documents enumerated per items 1 - 4 (ANNEX I)
G.2.2.1.2    Certified true copy (CTC) of Cert. of Distrib./Dealership of particular brand(s) to be offered by the company (if supplier is not the
             manufacturer)
G.2.2.1.3    CTC of DTI Business Name Registration, in case of single proprietorship, or SEC registration certificate & Articles of Incorporation,
             in case of corporation/partnership)
G.2.2.1.4    For joint ventures, certified true copy of joint venture agreement, provided however that Filipino ownership or interest of the JV
             shall be at least 60%
G.2.2.1.5    CTC of 2008 Mayor's/Business Permit/License or OR for 2008 application
G.2.2.1.6    CTC of Bureau of Internal Revenue Registration Certificate
G.2.2.1.7    CTC of Tax Identification Number (TIN)
G.2.2.1.8    2008 Tax Clearance from Bureau of Internal Revenue issued by the Head Office
G.2.2.1.9    SSS Clearance or CTC of SSS Premium Remittances for the 2nd quarter 2008
G.2.2.1.10   Valid and current DOLE Clearance or notarized justification why DOLE Clearance cannot be submitted
G.2.2.1.11   CTC of Phil-Geps Registration Certificate
G.2.2.1.12   Duly notarized Integrated Bidders Affidavit (Annex II)
             A) Certification of Authorized representative/s with specimen signature (s) who will officially represent the company.
             B) Disclosure of relations
             C) Letter Authorizing the PITC BAC or its duly authorized representative(s) to verify any or all documents submitted for eligibility
             check.
             D) Certification under oath of the authenticity, accuracy and truthfulness of all documents submitted.
             E) Certificate that the applicant is not "blacklisted" or barred from bidding by the Government or any of its agencies, offices,
             corporations or LGUs.
             F) Certification under oath that the bidder is free and clear of all tax liabilities to the government.
             G) Sworn statement attesting to the responsibilities of the bidder
             H) Certification of no overdue deliveries
G.2.2.1.13   AMMUNITION LICENSES
             a) For Local Manufacturers - valid License to Manufacture Ammunition and/or Weapon Accessories issued by the PNP
             b) For Local Indentors/Importers - valid PNP Indentor's license
             c) For local distributors - Certificate of Distributorship or License to Operate/deal with firearms and ammunition issued by the PNP
             Civil Security Group
G.2.2.1.14 CTC of Audited Financial Statements for the year 2007 duly stamped received by the BIR or its duly accredited and authorized
           institutions, showing among others the prospective bidder's total assets and liabilities and equity.
G.2.2.1.15 CTC of the Income Tax Returns for the year 2007 duly stamped "Received" by BIR or its duly accredited and authorized
           representatives
           Electronically Filed Tax Returns are also acceptable stamped received by BIR/auth rep
G.2.2.1.16
           Duly signed computation for its Net Financial Contracting Capacity (NFCC) (Annex III) by the prospective bidder which must be
           equivalent to 100% of the categories to be bid Or a credit line or cash deposit certificate equivalent to 10% of the total ceiling price
G.2.2.1.17 Countertrade Undertaking Form duly accomplished and signed by the bidder (Annex IV)

                ELIGIBILITY DOCUMENTS
 G.2.2.2     FOR FOREIGN SUPPLIERS
G.2.2.2.1    Company Profile, including all information/documents enumerated per items 1 - 4 (ANNEX I)
G.2.2.2.2    Valid and current certification of the foreign supplier that his country grants reciprocal rights or privileges to Phil.
             Companies/entities to participate in public procurements in their country, duly authenticated by the nearest Philippine consulate of
             the country where the supplier is based
G.2.2.2.3    Valid and current certificate/license/authority to conduct business and operate as manufacturer/distributor/wholesaler of
             ammunition and/or weapon accessories issued by the regulatory authority in the country where consolidator is based and
             authenticated by the Phil. Consulate of the country where the business is based
G.2.2.2.4    Valid certification of distributorship issued by the brand or product owner to the supplier or distributor (or an equivalent document
             establishing authority of the applicant supplier to sell or distribute specific brand or products) as applicable and authenticated by
             the Philippine Consulate of the country where consolidator is based.
G.2.2.2.5    Proof of capital structure, paid-in capital and current financial standing for the year 2007 OR
             Bank certificate duly notarized and authenticated by the Phil. Consulate where business is based
G.2.2.2.6    Certification of the name/s of Phil. Company representatives w/ specimen signature authorized to transact with PITC including
             address, tel. no., fax no. e-mail address
G.2.2.2.7    Undertaking that the applicant will provide all documents and samples required for the registration, transfer and testing of the
             product (where applicable)
G.2.2.2.8    For Local Indentors/Distributors, valid PNP Indentor's license



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                                                                                                                                                       For PITC
Ref. No.                                                                   Particulars                                                                USE ONLY

G.2.2.2.9 CTC of Phil-Geps Registration Certificate
G.2.2.2.10 Duly notarized integrated bid affidavits (please refer to Format Under Annex II)
           A) Certification of Authorized representative/s with specimen signature (s) who will officially represent the company.
           B) Disclosure of relations
           C) Letter Authorizing the PITC BAC or its duly authorized representative(s) to verify any or all documents submitted for eligibility
           check.
           D) Certification under oath of the authenticity, accuracy and truthfulness of all documents submitted.
           E) Certificate that the applicant is not "blacklisted" or barred from bidding by the Government or any of its agencies, offices,
           corporations or LGUs.
           F) Certification under oath that the bidder is free and clear of all tax liabilities to the government.
           G) Sworn statement attesting to the responsibilities of the bidder
           H) Certification of no overdue deliveries
G.2.2.2.11
           Duly signed computation for its Net Financial Contracting Capacity (NFCC) (Annex III) by the prospective bidder which must be
           equivalent to 100% of the categories to be bid Or a credit line or cash deposit certificate equivalent to 10% of the total ceiling price
G.2.2.2.12 Duly received request for authentication (If G.2.2.2.2, G.2.2.2.3, G.2.2.2.4 or G.2.2.2.5 are not available on bid opening date)
G.2.2.2.13 Countertrade Undertaking Form (Annex IV) duly accomplished and signed by the bidder

TECHNICAL PROPOSAL
 G.3.2.1 Technical Bid Form (Annex V)
 G.3.2.2 Pictures, Drawings or Brochures, or equivalent
 G.3.2.3 Representative samples of product - at least 48 pcs. representative samples shall be submitted for DROP TEST
 G.3.2.4 Warranty Certificate - Minimum 6 months from date of delivery in the Philippines
 G.3.2.5 Proposal for Delivery Period - 90 calendar days
 G.3.2.6 Manufacturer's Manual/Guidelines for testing
 G.3.2.7 Test and Acceptance Procedures (Annex VI)

              FINANCIAL BID PROPOSAL
  G.4.2     Bid Security     ABC = PhP 46,153,600                   1% Cash, CC-MC/SLC = PhP 461,536            1.5% Bank Guaranty = PhP 692,304
  G.4.3     Financial Bid Form (Annex VII)




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