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AFTER-THE-FACT REQUISITIONS
FISCAL YEAR
06-07
Date of Division Amount Items Purchased Violation
Purchase
12/27/06 Liberal Studies $310.00 Medals Order was placed prior to
requestion being input into
Oracle.
8/13/06 Marketing Department $1,440.74 Placement of Clinton County Advertising was placed
Center Newspaper inserts in before requisition input into
Clinton County News on Oracle.
August 13, 2006
12/8/06 Business & Community Institute $75.00 Conference Registration Order was placed prior to
requisition being input into
Oracle.
1/5/07 Administrative Services $4,060.00 Labor & Materials to perform Service was placed prior to
annual inspections to GVT requisition being input into
Exterior Masonry Walls. Oracle.
1/5/07 Administrative Services $3,635.00 Labor & Materials to perform Service was placed prior to
annual inspections to SPS requisition being input into
Exterior Masonry Walls. Oracle.
12/11/06 Student and Academic Support $80.00 Community Resource Books Department was going to
place order using VISA
credit card. Company does
not accept VISA.
1/23/07 Liberal Studies $737.50 Medals Order was placed prior to
requestion being input into
Oracle. (The first after the
fact email was received
after this order had been
placed.)
2/13/07 Administrative Services $122.50 Maintenance and Service for Department was going to
Paper Cutter and Drill place order using VISA
credit card. Company does
not accept VISA.
3/14/07 Administrative Services $410.00 Howell Campus-Pump Septic Department was going to
Tank including Base charge of place order using VISA
250 & Four boxes of Bioforce credit card. Company does
not accept VISA.
8/21/06 BMIT $675.11 Chemicals for Mixology Lab Department was going to
place order using VISA
credit card. Company does
not accept VISA.
8/21/06 Liberal Studies $2,000.00 Medical Director for Cardiac Order was placed prior to
Rehabilitation Program (on requisition being input into
site) Oracle.
AFTER-THE-FACT REQUISITIONS
FISCAL YEAR
06-07
Date of Division Amount Items Purchased Violation
Purchase
10/19/06 President's Office $599.00 Benchmark Learning, The first Order was placed prior to
live AQIP Streaming Video requisition being input into
Conference. Oracle.
2/20/07 Liberal Studies $5,150.00 Impression 5 Science Center Order was placed prior to
Activities Super Saturday requisition being input into
Sponsorship incl free Oracle.
admission to the public,
Staffing for NanoDay
Activities, Development of
NanoDay Activities & design
of publicity pieces, Publicity to
approx 15,000 local families
with school-aged children
4/5/10 Student Services $300.00 Dia de la Mujer 2010 Event took place before
Conference requisition was input into
Banner
AFTER-THE-FACT REQUISITIONS
FISCAL YEAR
07-08
Date of Division Amount Items Purchased Violation
Purchase
2/27/08 Executive Office $9,765.00 Contract & Cost Analysis, Labor Relations - Service was placed prior
Jan '08 to requisition being input
into Banner.
5/12/08 Executive Office $292.50 Grievance/arbitration matter Service was placed prior
to requisition being input
into Banner.
8/2/07 QPED $6,000.00 Consultant Training Services were performed
before requisition was
input into Banner.
8/15/07 Administrative Services $109.36 Emergency Work-AOF Roof Service was placed prior
to requisition being input
into Banner.
8/15/07 Administrative Services $1,250.00 Light Bulbs changed in Sykes Tech Center Service was placed prior
atrium TLC to requisition being input
into Banner.
8/20/07 Administrative Services $420.63 HHS 3rd Floor Drain verification needed Service was placed prior
for renovation project to requisition being input
into Banner.
2/28/08 ITS $1,172.44 Cable Maintenance Services Campus- Service was placed prior
Wide - Fiber optic termication to purchase order being
input into Banner.
9/5/07 SAS/SEM $378.00 University Center Ad Order was placed prior to
requisition being input into
Banner.
9/7/07 SAS/SEM $500.00 Fall Registration Marketing Ad Order was placed prior to
requisition being input into
Banner.
9/7/07 SAS/SEM $500.00 University Center Ad Order was placed prior to
requisition being input into
Banner.
9/7/07 SAS/SEM $615.00 Full Back Page Own a Business Marketing Order was placed prior to
Ad requisition being input into
Banner.
12/21/07 SAS/SEM $300.00 Caribbean Festival Marketing Consulting Service was placed prior
to requisition being input
into Banner.
12/20/07 ITS 10.44 Markers Order was placed prior to
requisition being input into
Banner.
AFTER-THE-FACT REQUISITIONS
FISCAL YEAR
07-08
Date of Division Amount Items Purchased Violation
Purchase
9/5/07 Liberal Studies $515.00 Microscopes Order was placed prior to
requisition being input into
Banner.
8/28/07 HHPS $2,240.00 Legal Instruction Service was placed prior
to requisition being input
in Banner.
5/12/08 QPED $17,476.00 StudentVoice System License, includes Order was placed prior to
hardware and software, support service, requisition being input into
online data upload, reporting engine Banner.
11/2/07 Executive Office/Financial Srvs $660.00 Data Work for the College Service was placed prior
to requisition being input
into Banner.
11/2/07 Executive Office/Financial Srvs $847.50 Data Work for the College Service was placed prior
to requisition being input
into Banner.
8/24/07 Administrative Services $398.12 Pre-Maintenance Service on Driller & Service was placed prior
Paper Cutter - 3 Machines to requisition being input
into Banner or asking if
company accepted a
credit card.
8/1/07 Tech Careers $220.00 Bolt Kit Department was going to
place order using VISA
credit card. Company
does not accept VISA.
9/24/07 HHPS $ 22,875.00 Software Order was placed prior to
requisition being input into
Banner.
5/31/07 HHPS $1,059.35 Instructor Pay Service was placed prior
to requisition being input
into Banner.
6/29/07 HHPS $385.72 Instructor Pay Service was placed prior
to requisition being input
into Banner.
9/28/07 HHPS $48.91 Instructor Pay Service was placed prior
to requisition being input
into Banner.
11/5/07 Technical Careers $371.70 Run stand for engine assembly Order was placed prior to
requisition being input into
Banner.
AFTER-THE-FACT REQUISITIONS
FISCAL YEAR
07-08
Date of Division Amount Items Purchased Violation
Purchase
6/29/07 Liberal Studies $690.00 10 Hour Theatre Program Department thought this
could be paid via Check
Request.
10/8/07 Executive Office $2,606.25 Investigation Services Service was placed prior
to requisition being input
into Banner.
12/20/07 Executive Office 400.00 Administrative Fees for two arbitrations Service was placed prior
to requisition being input
into Banner.
11/16/07 Executive Office $139.60 Reading Fee and Clip Charge for October Service was placed prior
2007 to requisition being input
into Banner.
5/12/08 Board of Trustees $3,829.05 Executive Background checks for the Service was placed prior
Presidential Candidates to requisition being input
into Banner.
After-the-Fact Requisitions Purchasing Policy
Fiscal Year
Date of Division Amount 08-09 Items Purchased Violation
Purchase
3/2/09 Administrative Services $168,357.00 A&S Switchgear Change Order increase Unforseen condition - primary cable
replacement - work authorized prior
to change order being issued.
6/11/09 Administrative Services 273.04 AOF Roof Repairs (Labor & Materials) Services were performed before
requisition was input into Banner.
6/12/08 Administrative Services $41,074.95 Gannon Gym Improvements Services were performed under a
Blanket Purchase Order that should
have been competitively bid out.
Department authorized vendor to
proceed In June 2008, prior to
submitting Change Order request to
Purchasing in January 2009.
6/12/08 Administrative Services $25,164.25 A&S Handicap Lift - ADA Services were performed under a
Blanket Purchase Order that should
have been competitively bid out.
Department authorized vendor to
proceed In June 2008, prior to
submitting Change Order request to
Purchasing in January 2009.
6/28/08 Administrative Services $88,300.00 TLC HVAC Project Services were performed under a
Blanket Purchase Order that should
have been competitively bid out.
Department authorized vendor to
proceed In June 2008, prior to
submitting Change Order request to
Purchasing in January 2009.
2/23/09 Administrative Services $170.00 Equipment Repair Services were performed before
requisition was input into Banner.
5/13/09 Technical Careers $129.00 Aluminum Order was placed prior to requisition
being input into Banner.
12/9/08 SAS/SEM $1,699.00 Display Board Order was placed prior to requisition
being input into Banner.
3/27/09 BMIT $2,000.00 Build and install shelving units for film Services were performed before
trailer. requisition was input into Banner.
3/18/09 Administrative Services $175.00 Hazmat Awareness Teaching/Training Services were performed before
requisition was input into Banner.
6
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After-the-Fact Requisitions Purchasing Policy
Fiscal Year
Date of Division Amount 08-09 Items Purchased Violation
Purchase
3/18/09 Administrative Services $65.00 Repair of dent to President's car. Services were performed before
requisition was input into Banner.
12/9/08 Technical Careers/Executive $270.00 Sand Blasting Services were performed before
Office requisition was input into Banner.
4/9/09 SAS $3,200.00 Clay bricks/Pro League Red Order was placed prior to requisition
Turface/Mound Clay being input into Banner.
4/3/09 SAS $100.00 Plaques Order was placed prior to requisition
being input into Banner.
4/3/09 SAS $100.00 Black History Month Performance Services were performed before
requisition was input into Banner.
4/1/09 Liberal Studies $1,956.00 Padlocks for lockers Order was placed prior to purchase
order issued.
7/17/08 SAS $250.00 "Library Infomercial" Actor Services were performed before
requisition was input into Banner.
7
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After-the-Fact Requisitions Purchasing Policy
Fiscal Year 09-10
Date of Division Amount Items Purchased Violation
Purchase
12/10/09 SAS/SEM $200.00 Officiator Services were performed
before requisition was
input into Banner.
2/24/10 QPED $3,495.00 Demmer Corp - Hazmat Services were performed
Training before requisition was
input into Banner.
2/22/10 Executive Office $24,000.00 PR Consulting Services Services were performed
for 2010 before requisition was
input into Banner.
1/15/10 AEA $100.00 Freelance photographer Service was performed
prior to requisition being
input to Banner
1/15/10 AEA $3,080.00 Vinyl graphics Order was placed prior
to purchase order
issued.
1/21/10 Technical Careers $320.00 Vehicle Doors Order was placed prior
to purchase order
issued.
7/29/09 Exec Office $4,250.00 Transition services for Service was performed
RIF Employees prior to requisition being
input to Banner
9/21/09 AEA $700.00 Stage Canopy Order was placed prior
to requisition being input
into Banner.
11/6/2009 SAS $255.00 Repair EC103 PS, Services were performed
Hoeffer 250 PS before requisition was
input into Banner.
12/22/09 Technical Careers $699.60 Prepreg Kevlar, Package- Order was placed prior
DI/Dom Dry Ice (Materials to requisition being input
for plane repairs for LCC into Banner.
Flight Maintenance
Program)
1/27/10 Strategic & $200.00 Surveys Order was placed prior
Planning to purchase order
Partnerships issued.
After-the-Fact Requisitions Purchasing Policy
Fiscal Year 09-10
Date of Division Amount Items Purchased Violation
Purchase
2/4/10 Technical Careers $3,123.28 Textbooks Order was placed prior
to purchase order
issued.
6/16/09 SAS $117.40 Cord holder for Order was placed prior
Microscopes to purchase order
issued.
2/19/10 SAS $5,392.00 Brailled Music Textbooks Order was placed prior
and Workbooks to purchase order
issued.
9/4/09 Tech Careers $500.00 Go Kart Chassis Order was placed prior
to requisition being input
into Banner.
2/26/10 Administrative $35.00 Testing/recycling of used Services were performed
Services oil and antifreeze before requisition was
input into Banner.
9/23/09 BMIT $300.00 Jazz Trio performance Service was performed
prior to requisition being
input to Banner
3/5/10 Liberal Studies $1,650.00 National Interpreter Cert. Services were performed
Prep Workshop Speaker before requisition was
input into Banner.
3/17/10 Liberal Studies $841.00 LAND Conference Services were performed
Registration Fees before requisition was
input into Banner.
9/22/09 SAS/SEM $220.00 Embroidery - Jackets Order was placed prior
(Baseball) to requisition being input
into Banner.
9/22/09 SAS/SEM $608.00 Embroidery -T-Shirts Order was placed prior
(Baseball) to requisition being input
into Banner.
9/22/09 SAS/SEM $300.00 Baseballs Order was placed prior
to requisition being input
into Banner.
9/22/09 SAS/SEM $768.00 Pants (Baseball) Order was placed prior
to requisition being input
into Banner.
After-the-Fact Requisitions Purchasing Policy
Fiscal Year 09-10
Date of Division Amount Items Purchased Violation
Purchase
9/22/09 SAS/SEM $686.00 Embroidery Underarmour, Order was placed prior
Helmet and sign to requisition being input
(Baseball) into Banner.
9/22/09 SAS/SEM $339.00 Embroidery - Jersey Order was placed prior
(Baseball) to requisition being input
into Banner.
9/22/09 SAS/SEM $1,636.00 Printed Hooded and Order was placed prior
Sweatpants, Crewneck to requisition being input
and pants (Baseball) into Banner.
9/22/09 SAS/SEM $1,348.00 Embroidery Jacket, Order was placed prior
Underarmour Cold Gear to requisition being input
(Baseball) into Banner.
9/22/09 SAS/SEM $2,113.00 Embroidery - Jackets, Order was placed prior
Underarmour, Belts and to requisition being input
Beanies (Baseball) into Banner.
9/23/09 SAS/SEM $158.00 Pants and Tops Order was placed prior
(Baseball) to requisition being input
into Banner.
2/9/10 Student Services $843.98 Hoods, bags Order was placed prior
to purchase order
issued.
2/9/10 Student Services $942.50 Pullovers, Game Caps Order was placed prior
to purchase order
issued.
2/9/10 Student Services $1,219.00 pullovers Order was placed prior
to purchase order
issued.
6/16/09 Liberal Studies $3,000.00 Design & Development of Services were performed
Nano Tech after-school before requisition was
programs for 2008-09 input into Banner.
school year
6/16/09 Liberal Studies $3,500.00 Nano Day 2009 expenses Event took place before
requisition was input into
Banner
2/8/10 Administrative $1,250.00 Partial Topgraphic Service was performed
Services Mapping prior to requisition being
input to Banner
12/11/09 AEA $500.00 Sponsorship of Extreme Order was placed prior
Entrepreneurship Tour to requisition being input
into Banner.
After-the-Fact Requisitions Purchasing Policy
Fiscal Year 09-10
Date of Division Amount Items Purchased Violation
Purchase
Amended Purchasing Policy on Purchasing Violations - Amended on June 15, 2009
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