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					           Statement of Work




                     For

Business Impact Analysis Consulting Services




                  Between:   Montana Department of Transportation

                      and:       [Contractor name]



                  Prepared by:   Michael Warren

                  Effective Date: _________________________

                  Under Contract #: SPB06-1263B

                  Under Contract Name:     Master Contract for IT
                                           Services Term Contract

                                         ______________________
                                                         Table of Contents
1.0 Introduction ............................................................................................................................. 3
   1.1 Project Title........................................................................................................................... 3
   1.2 Background ........................................................................................................................... 3
   1.3 Objectives.............................................................................................................................. 3
   1.4 Reference to other applicable documents ............................................................................. 3
2.0 Staffing Roles and Responsibilities........................................................................................ 4
   2.1 Staffing.................................................................................................................................. 4
      Project Manager – Contractor ................................................................................................. 4
      Project Manager – Agency...................................................................................................... 4
   2.2 Roles and Responsibilities Matrix ........................................................................................ 4
      Contractor Staff, Roles and Responsibilities .......................................................................... 4
      Agency Staff, Roles and Responsibilities ............................................................................... 4
3.0 Key Assumptions ..................................................................................................................... 5
4.0 Risks ......................................................................................................................................... 5
5.0 Scope of Work ......................................................................................................................... 5
   5.1 Inclusions .............................................................................................................................. 5
   5.2 Exclusions ............................................................................................................................. 5
   5.3 Deliverables .......................................................................................................................... 6
6.0 Work Approach ...................................................................................................................... 6
7.0 Completion Crite ria and Final Acceptance Criteria ........................................................... 6
   7.1 Completion Criteria............................................................................................................... 6
   7.2 Final Acceptance................................................................................................................... 7
8.0 Schedule ................................................................................................................................... 7
9.0 Project Management............................................................................................................... 7
10.0 State Policies, Standards, and Computing Environment .................................................. 7
11.0 Timeline and Period of Performance .................................................................................. 7
12.0 Compensation and Payme nt Schedule ................................................................................ 7
   12.1 Compensation...................................................................................................................... 7
   12.2 Payment Schedule ............................................................................................................... 7
13.0 Miscellaneous......................................................................................................................... 8
14.0 Appendices ............................................................................................................................. 8
15.0 Execution/Signature Block ................................................................................................... 9
Appendix A: Deliverable Acceptance Form ............................................................................. 10
Appendix B: Non-Discrimination Notice .................................................................................. 11
                                               Statement of Work

1.0 Introduction

1.1 Project Title
The title for this project is Business Impact Analysis Consulting Services. This work is being performed
under the Master Contract for IT Services for Information Systems Security.

This Statement of Work (SOW) is made and entered by and between The Montana Department of
Transportation (MDT) and [Contractor]. This SOW incorporates by reference the terms and conditions
of the Master Contract for IT Services (SPB06-1263B) in effect between the State and [Contractor]. In
case of any conflict between this SOW and the Contract, the Contract shall prevail. The Agency and
Contractor agree as follows:

1.2 Background
As part of the ongoing effort to comply with Montana State Security Policy and National Institute of
Standards and Technology (NIST) Regulations, the Montana Department of Transportation is preparing
to gather information necessary to create the foundation of a Business Impact Analysis. The information
collected will be used to develop a Disaster Recovery Plan, Business Resumption Plan, and Security
Plan. MDT wishes to engage the services of a consultant to design a program and the necessary
collection vehicles to be used to collect this information from the various MDT work units.

1.3 Objectives
The Montana Department of Transportation wishes to engage a contractor to assist MDT with the
development of a program to be used to gather Business Impact information from the various work
units. The data will be used to further develop the agency’s Disaster Recovery Plan, Continuity of
Operations Plan and Security Plan. It is anticipated that deliverables will include a meeting facilitation
methodology or approach, development of draft agendas, and templates such as surveys and/or
questionnaires along with data collection vehicles and training for MDT staff. In addition, MDT will
require the consultant to demonstrate the effectiveness of their deliverables by conducting an
information gathering session with one business unit. The Contractor Engagement Proposal (CEP)
process will be utilized for this initiative.

1.4 Reference to other applicable docume nts
     Cover sheet
     Contractor Engagement Proposal
     Information Technology Purchase Request (ITPR)
     NIST Special Publication 800-53 Revision 3
          o http://csrc.nist.gov/publications/nistpubs/800-53-Rev3/sp800-53-rev3- final_updated-
              errata_05-01-2010.pdf
     NIST Special Publication 800-39
          o http://csrc.nist.gov/publications/drafts/800-39/SP800-39-spd-sz.pdf
     FIPS PUB 199
          o http://csrc.nist.gov/publications/fips/fips199/FIPS-PUB-199-final.pdf
     FIPS PUB 200
          o http://csrc.nist.gov/publications/fips/fips200/FIPS-200-final- march.pdf


Business Impact Analysis Consulting Services                                     Page 3 of 12
2.0 Staffing Roles and Responsibilities

2.1 Staffing

Project Manager – Contractor
The Contractor’s Project Manager is:

Name:
Address:
City:
State & Zip
Phone:
Cell:
Fax:
Email:

Project Manager – Agency
The Agency’s Project Manager is:

Name:                    Kristi Antosh
Address:                 2701 Prospect Ave
City:                    Helena
State & Zip              MT 59620
Phone:                   406.444.6274
Cell:
Fax:                     406.444.6127
Email:                   kantosh@mt.gov

2.2 Roles and Responsibilities Matrix

Contractor Staff, Roles and Responsibilities

       Contractor staff that will be involved
       Individuals key to the project
       Detail in a roles ad responsibilities matrix the contractor tasks, staff, hours, rates, cost.
            - Include function corresponding to the Org Chart

Agency Staff, Roles and Responsibilities

       The Agency Project Manager will have all decision making authority including the acceptance of
        deliverables and the authorization of payment
       Other Agency staff may be involved at the request and direction of the Agency Project Manager




Business Impact Analysis Consulting Services                                        Page 4 of 12
3.0 Key Assumptions
     Materials provided to MDT will be free of any encumbrance or restriction, regardless of whether
       imposed by the contractor or a third party. Nothing should limit or prevent the free and open use
       of materials by the department for the intended purpose.
     Personnel identified in the CEP response will be engaged in performing the duties set forth in
       this Statement of Work. Any substitution of personnel requires prior written approval by MDT.
     Any contractor assumptions


4.0 Risks
     We intend to engage the business units one time to collect the data necessary to complete three
       plans. There is a risk we will miss an important element necessitating a subsequent visit to the
       business unit(s). This risk will be mitigated by developing a follow-up data collection plan of
       action that is non-obtrusive to the business unit.
     The length of time between data collection and the publication of the three plans could lead to
       undocumented changes. This risk will be mitigated by utilizing the above mentioned follow- up
       data collection plan as a mechanism for periodic updates.
     Require Contractor to identify any risks they are aware of and how they plan to mitigate the
       risks


5.0 Scope of Work
     Develop a matrix listing all needed data elements and the plans to which they apply
     Develop a facilitation approach or methodology that MDT can use for obtaining Business Impact
       information from the various business units
     Supply templates, surveys, questionnaires, and/or other data collection vehicles to be used by
       MDT for compiling and documenting Business Impact information
     Develop agendas to be used for any facilitated meetings
     Lead a single “test” information gathering activity with an MDT business unit
     Update materials based on test results

5.1 Inclusions
     Identify process and procedures for collecting information from MDT business units
     Develop an approach document and/or a facilitation guide for use by MDT staff in collecting
       information
     Develop identified steps and/or agendas to be used by MDT staff
     Develop multiple formats of data collection vehicles to be used by MDT staff to facilitate
       collection and record information obtained from business units
     Participate in the testing of the deliverables on an MDT business unit by leading the effort to
       collect all necessary information from a single business unit to validate methodology approach
     Update deliverables based on test experience

5.2 Exclusions
     The contractor will not be asked to participate in any other information gathering activities
       beyond the testing session with one business unit



Business Impact Analysis Consulting Services                                    Page 5 of 12
       The contractor will not be asked to develop the actual Business Impact Analysis or any of the
        three plans that will follow on the completion of the collection effort

5.3 Deliverables
     An updated version of the CEP schedule within one week of beginning project
     A matrix listing all needed data elements and the plans to which they apply
     Draft of materials, including approach, surveys, templates, tools to collect the identified
       elements, questionnaires, etc
     Presentation to MDT of materials and approach
     Performance of test session on one MDT business unit
     Final delivery of materials and approach with updates derived from test session
     Weekly status reports


6.0 Work Approach
     It is anticipated that the majority of work will be performed at the contractor’s premises.
      However, the presentation of materials and recommended approach as well as the performance
      of a data collection test with a single business unit must occur at MDT Headquarters in Helena,
      Montana. The weekly status can be delivered via email and should include:
           o Activities completed in the prior week
           o Activities planned for the next week
           o Activities planned but not completed for the prior week
           o Plans to bring those activities back on schedule
           o Issues
           o Risks
           o Change Requests
           o Decision Requests

7.0 Completion Crite ria and Final Acceptance Criteria

7.1 Completion Crite ria
     Upon completion and submittal of each deliverable the contractor shall submit a deliverable
      acceptance form
     The Agency Project Manager will have five business days from receipt of the deliverable
      acceptance form to approve or disapprove the deliverable
     Deliverables must meet MDT needs, as identified in Section 1
     Disapproval of a deliverable must include specific reasons for the action and the steps necessary
      for remediation
     In the event neither approval or disapproval occur within five days of submittal, the deliverable
      shall be deemed approved
     An example of a department approved deliverable acceptance form is included as Appendix A
     The contractor is free to utilize another form, provided the pertinent data is included




Business Impact Analysis Consulting Services                                     Page 6 of 12
7.2 Final Acceptance
     Final acceptance will occur when the tasks and deliverables identified in Section 5.3 are
       approved by the Agency Project Manager and all documentation has been transferred to MDT


8.0 Schedule
     It is anticipated that the contractor will begin on or about October 18, 2010 and project activities
       will conclude no later than January 7, 2011
     The contractor should propose a schedule that fits within these timeframes as part of their CEP
       response


9.0 Project Management
Weekly status reports will be required for the duration of the project. See Section 6.0 for required
content.


10.0 State Policies, Standards, and Computing Environment
State Policies, Standards and Computing Environment can be found on the state Web site at:
       Environment - http://itsd.mt.gov/techmt/compenviron.mcpx
       Policies - http://itsd.mt.gov/policy/default.mcpx
       Supported Software- http://itsd.mt.gov/policy/software/default.mcpx


11.0 Timeline and Period of Performance
The period of performance for this project will start on [start date] and the work tasks are estimated to
continue through [end date]. The State has the right to extend or terminate this SOW at its sole
discretion.


12.0 Compensation and Payme nt Schedule

12.1 Compensation
     Deliverables should be invoiced separately at the time of performance
     Deliverables require approval by Agency Project Manager prior to payment of the invoice
     Payment of the hold back will be approved after the individual approval of all deliverables
       identified in Section 5.3 (fulfillment of the entire Statement of Work)
     The hold back amount may be invoiced with the final deliverable
     Agency shall pay Contractor an amount not to exceed [________] dollars ($___) for the
       performance of all activities necessary for or incidental to the performance of work as set forth in
       this SOW.
     No travel expenses are expected or authorized

12.2 Payment Schedule
MDT will compensate the contractor for each deliverable based on the following percentages:



Business Impact Analysis Consulting Services                                     Page 7 of 12
       A matrix listing all needed data elements and the plans to which they apply ~ 15% of total
        contract price
       Draft of Materials ~ 15% of total contract price
       Presentation to MDT of materials and approach ~ 20% of total contract price
       Performance of test session on one MDT business unit ~ 20% of total contract price
       Final delivery of materials and approach with updates derived from test session ~ 15% of total
        contract price
       Hold back ~ 15% of total contract price


13.0 Miscellaneous

N/A

14.0 Appendices

       Appendix A: Deliverable acceptance form
       Appendix B: Montana Department of Transportation Non-Discrimination Notice




Business Impact Analysis Consulting Services                                   Page 8 of 12
15.0 Execution/Signature Block
In Witness Whereof, the parties hereto, having read this SOW for Business Impact Analysis Consulting
Services to Contract Number SPB06-1263B in its entirety, do agree thereto in each and every particular.

Approved                                              Approved

Montana Department of Transportation                  [Contractor]



Signature                                             Signature

Print or Type Name                                    Print or Type Name

Title:                                                Title:

Date:                                                 Date:


Approved

Montana Department of Transportation



Signature

Print or Type Name

Title:

Date:

The contractor is notified that pursuant to 2-17-514, MCA, the Department of Administration retains the
right to cancel or modify any contract, project or activity that is not in compliance with the Agency’s
Plan for Information Technology, the State Strategic Plan for Information Technology, or any statewide
IT policy or standard.

Reviewed and Approved by:
Information Technology Services Division
Montana Department of Administration,
per MCA 2-17-512:

_____________________________________                 Date:
CIO (or Agency Designee for Delegated IT Authority)




Business Impact Analysis Consulting Services                                  Page 9 of 12
Appendix A: Deliverable Acceptance Form




Business Impact Analysis Consulting Services   Page 10 of 12
Appendix B: Non-Discrimination Notice

        During the performance of this Agreement, Trimble Planning Solutions Pty Ltd (hereafter in this Section
        “the Party”), for itself, its assignees and successors in interest, agrees as follows:

        A)       COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 FOR
                 FEDERAL-AID CONTRACTS

                 (1)     Compliance with Regulations : The Party shall comply with all Regulations relative to
                         nondiscrimination in Federally-assisted programs of the Department of Transportation,
                         49 Code of Federal Regulations (CFR), Part 21, as they may be amended (hereafter
                         referred to as the Regulations), which are incorporated by reference and made a part of
                         this Agreement, even if only state funding is here involved.

                 (2)     Nondiscrimination: The Party, with regard to the work performed by it during the
                         Agreement, shall not discriminate on the grounds of sex, race, color, or national origin in
                         the selection and retention of subcontractors, including procurement of materials and
                         leases of equipment. The Party shall not participate either directly or indirectly in the
                         discrimination prohibited by 49 CFR Sec. 21.5.

                 (3)     Solicitations for Subcontracts, Including Procurement of Materials and Equipment : In all
                         solicitations, whether by competitive bidding or negotiation by the Party for work to be
                         performed under a subcontract, including procurement of materials or leases of
                         equipment, any potential subcontractor or supplier shall be notified by the Party of the
                         Party's obligations under this Agreement and the Regulations relative to
                         nondiscrimination.

                 (4)     Information and Reports: The Party will provide all reports and information required by
                         the Regulations, or directives issued pursuant thereto, and permit access to its books,
                         records, accounts, other sources of information and its facilities as may be determined by
                         State or the Federal Highway Administration (FHWA) to be pertinent to ascertain
                         compliance with Regulations or directives. Where any information required of the Party
                         is in the exclusive possession of another who fails or refuses to furnish this information,
                         the Party shall so certify to the Department or the FHWA as requested, setting forth what
                         efforts it has made to obtain the information.

                 (5)     Sanctions for Noncompliance: In the event of the Party's noncompliance with the
                         nondiscrimination provisions of this Agreement, State may impose sanctions as it or the
                         FHWA determines appropriate, including, but not limited to,

                         (a)      Withholding payments to the Party under the Agreement until the Party complies,
                                  and/or

                         (b)      Cancellation, termination or suspension of the Agreement, in whole or in part.

                 (6)     Incorporation of Provisions: The Party will include the provisions of paragraphs (1)
                         through (6) in every subcontract, including procurement of materials and leases of
                         equipment, unless exempt by the Regulations or directives issued pursuant thereto. The
                         Party will take such action with respect to any subcontract or procurement as the State or
                         the FHWA may direct to enforce such provisions including sanctions for noncompliance:
                         Provided, however, that in the event the Party is sued or is threatened with litigation by a
                         subcontractor or supplier as a result of such direction, the Party may request the State to
                         enter into the litigation to protect the interests of the State, and, in addition, the Party or


Business Impact Analysis Consulting Services                                             Page 11 of 12
                         the State may request the United States to enter into such litigation to protect the interests
                         of the United States.

        B)      COMPLIANCE WITH THE MONTANA GOVERNMENTAL CODE OF FAIR
                PRACTICES, SEC. 49-3-207, MCA

                In accordance with Section 49-3-207, MCA, the Party agrees that for this Agreement all hiring
                will be made on the basis of merit and qualifications and that there will be no discrimination on
                the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or me ntal
                disability, or national origin by the persons performing the Agreement.

        C)       COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA)

                 (1)     The Party will comply with all regulations relative to implementation of the
                         AMERICANS WITH DISABILITIES ACT.

                 (2)     The Party will incorporate or communicate the intent of the following statement in all
                         publications, announcements, video recordings, course offerings or other program
                         outputs: "The Party will provide reasonable accommodations for any known
                         disability that may interfere with a person in participating in any service, program
                         or activity offered by the Party. In the case of documents, recordings or verbal
                         presentations, alternative accessible formats will be provided. For further
                         information call the Party."

                 (3)     All video recordings produced and created under contract and/or agreement will be
                         closed-captioned.

        D)       COMPLIANCE WITH PARTICIPATION BY DISADVANTAGED BUSINESS
                 ENTERPRISES IN DEPARTMENT OF TRANSPORTATION FINANCIAL
                 ASSISTANCE PROGRAMS, 49 CFR PART 26

                 Each Agreement the Department signs with a Party (and each subcontract the prime contractor
                 signs with a subcontractor) must include the following assurance:

                 The Party, subrecipient or subcontractor shall not discriminate on the basis of race, color,
                 national origin, or sex in the performance of this contract. The Party shall carry out
                 applicable requirements of 49 CFR Part 26 in the award and administration of DOT-
                 assisted contracts. Failure by the Party to carry out these requirements is a material bre ach
                 of this contract, which may result in the termination of this contract or such other remedy
                 as the recipient deems appropriate.

Montana Department of Transportation, Human
Resources Division


Signature                                                    Title

Print or Type Name                                           Date




Business Impact Analysis Consulting Services                                               Page 12 of 12

				
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