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Government Grants Information

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Government Grants Information document sample

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									   Acquittal of Commonwealth Government Grants by Bodies other than
   Higher Education Providers for the 2003 calendar year
   It is a requirement of the Higher Education Funding Act 1988 (HEFA) and the Australian Research Council
   Act 2001 (ARCA) that financial assistance paid under these Acts are acquitted. The acquittals must be in
   a form approved by the Commwealth Government Minister for Education, Science and Training or the
   Minister‟s delegate and be audited.
   This Workbook serves as the approved form to be used by Bodies other than Higher Education Providers
   to acquit Commonwealth Government Grants received from DEST and ARC.
   Note that both the HEFA and the ARC Acts allow the Minister to:
          recover grant moneys from an Organisation where the Minister is satisfied that the Organisation has
   failed to fulfil a condition applicable to that financial assistance;
          recover grant moneys from an Organisation where the financial assistance exceeds the amount that
   is properly payable to the Organisation; and
          carry forward financial assistance where the Organisation fails to spend any of that financial
   assistance to the next following year under similar conditions to the conditions of the original grant or other
   conditions determined by the Minister.
   Instructions for filling in this Workbook:
   The workbook is split into 5 worksheets:
   * Instructions
   * HEFA Financial Assistance
   * ARC Special Research Assistance
   * Time Box
   * Organisation Information and Approval

   Steps
1) Determine if you have received funding under the HEFA or ARCA. Check the payment advice from
   DEST/ARC if necessary.
2) Go to the relevant workbook tab. HEFA Financial Assistance for funds received under HEFA or ARC
   Special Research Assistance for funds received under ARC

3) Find the relevant program

4) Complete all rows marked in blue for the program. Amounts entered must be GST EXCLUSIVE, and be
   reported on a CASH basis - NOT on ACCRUAL basis.

5) Complete all yellow cells the Time Box sheet

6) Complete all yellow cells in the Organisation Information and Approval sheet. This sheet MUST be
   completed.

7) Print the completed workbook (all the worksheets). One hard copy of this workbook will need to be signed
   and lodged with the department in addition to the lodgement of this electronic copy by 30 June 2004.


   If you require any assistance with this workbook please contact Richard Mills on 02 6240 5939 or Sue
   Chong on 02 6240 9641



   Due Date:                      This completed acquittal form is to be submitted by:
                                  30 June 2004
                                  A copy of all the worksheets (with the approval boxes signed) is to be
   Lodgement:                     submitted to:
                                  Director - Institutional Reporting and Analysis Unit
                                  Location Code 130
                                  Higher Education Group
                                  Department of Education, Science and Training
                                  GPO Box 9880
                                  CANBERRA ACT 2601

                                  The electronic copy must be submitted to:
                                  indhi.emmanuel@dest.gov.au
Acquittal of Commonwealth Government Grants by Bodies other than Higher Education Providers for the 2003 calendar year [DEST GRANTS]


This Workbook is to be used by Bodies other than Higher Education Providers to acquit Commonwealth Government Grants.

                                                                        Institutional     Research           Research        Innovation        Open Learning   Open Learning    Australian      Australian          International       Other: (Specify)
                                                                        Grants Scheme     Infrastructure     Training Scheme (National         Initiative      Deferred         Postgraduate    Postgraduate        Postgraduate
                                                                                          Block Grants                       Priorities)                       Payments         Awards Pre 2002 Awards Post         Research
                                                                                                                                                                                                2002                Scholarships

Grant available                                                                                                  All amounts should be GST EXCLUSIVE, and be reported on a CASH basis - NOT on ACCRUAL basis.

Grant money your Organisation had available to spend in the
2003 calendar year.
This includes:
How much grant money did your Organisation receive during the
period 1 January 2003 to 31 December 2003?                               $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -
Has the Minister or his delegate agreed for your Organisation to
use in 2003, money that was not spent in 2002 or earlier years?
What was that amount?                                                    $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -
Enter "0" (zero) if no amount was approved.
Total Available                                                          $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -

Grant Spent
Grant money your Organisation spent in accordance with grant
conditions during the period 1 January 2003 to 31 December
2003?                                                                    $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -
Total Spent                                                              $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -

Unspent grant
Grant money unspent as at 31 December 2003?                              $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -
(Subtract Total Spent from Total Available)
How much money do you request to be carry forward to 2004?
                                                                         $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -
How much of the unspent HEFA grant money is likely to be
recovered by DEST during 2004?                                           $            -    $            -    $           -    $            -   $           -    $          -    $           -    $              -   $               -   $            -
Acquittal of Commonwealth Government Grants by Bodies other than Higher Education Providers for the 2003 calendar year [ARC GRANTS]


This Workbook is to be used by Bodies other than Higher Education Providers to acquit Commonwealth Government Grants.

                                                                         Discovery -      Discovery -         Discovery -       Discovery -       Linkage - Special Linkage -        Linkage -           Linkage -       Linkage -        Linkage -        Other: (Specify)
                                                                         Projects         Research            Federation        Indigenous        Research          Infrastructure   International       Learned         Projects         Centres
                                                                         (including Large Fellowships         Fellowships       Researchers       Initiatives                        (including          Academies       (including       (including Key
                                                                         Grants)                                                Development                                          International                       SPIRT)           Centres and
                                                                                                                                                                                     Research                                             Sepcial Research
                                                                                                                                                                                     Exchange)                                            Centres)


Grant available                                                                                          All amounts should be GST EXCLUSIVE, and be reported on a CASH basis - NOT on ACCRUAL basis.

Grant money your Organisation had available to spend in the
2003 calendar year.

This includes:
How much grant money did your Organisation receive during the
period 1 January 2003 to 31 December 2003?                                $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -
Has the Minister or his delegate agreed for your Organisation to
use in 2003, money that was not spent in 2002 or earlier years?
What was that amount?                                                     $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -
Enter "0" (zero) if no amount was approved.
Total Available                                                           $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -

Grant Spent
Grant money your Organisation spent in accordance with grant
conditions during the period 1 January 2003 to 31 December
2003?                                                                     $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -
Total Spent                                                               $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -

Unspent grant
Grant money unspent as at 31 December 2003?                               $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -
(Subtract Total Spent from Total Available)
How much money do you request to be carry forward to 2004?
                                                                          $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -
How much of the unspent grant money is likely to be recovered
by ARC during 2004                                                        $            -    $            -     $            -   $             -   $            -     $           -   $               -   $           -   $            -   $            -    $           -
Acquittal of Commonwealth Government Grants by Bodies other than Higher
Education Providers for the 2003 calendar year



This Workbook is to be used by Bodies other than Higher Education Providers to acquit Commonwealth Government Grants.


                                          Time Box
The Office of Small Business (OSB) has a responsibility for reporting to the Australian Parliament on
the administrative overheads imposed on small businesses by Government. For the purposes of
completing this section, a small business is considered to be a business with less than 20 employees.

If you consider that your Organisation is a “small business”, then the CEO and the auditor need to
provide an estimate of the time taken to complete their part of the form. The estimate should include
the time actually spent reading these Guidelines, obtaining the relevant information and completing
the form.
                                                                                                          Y/N
           Does your Organisation have less than 20 employees?

           If „Yes”, please provide an estimate of the time taken to complete this form by your
           Organisation and by the auditor: If „No‟, please ignore the Time Box section of this
           workbook.
                                                                                                        Hours   Minutes

           CEO’s estimate of the time taken by your Organisation to complete this form

           Auditor’s estimate of the time taken to audit this form
Acquittal of Commonwealth Government Grants by Bodies other than Higher
Education Providers for the 2003 calendar year



This Workbook is to be used by Bodies other than Higher Education Providers to acquit Commonwealth Government Grants.



          Organisation Name:

          Organisation Contact -

                                Name:
                              Position:
                    Telephone Number:
                          Fax Number:
                        Email Address:
          Approval:                       This Acquittal form must be:


                                                     approved by the Organisation‟s Chief Executive
                                              Officer; and
                                                     certified by a Qualified Auditor.
                                          A “qualified auditor” is defined under Section 3 of the HEFA
                                          and Section 58 of the ARCA as:

                                          (a) the Auditor-General of a State; or
                                          (b) a qualified accountant.

                                          A "qualified accountant" is further defined as:

                                              (a) a person registered as a company auditor or a
                                              public accountant under a law in force in a State or
                                              Territory;
                                              (b) a member of the Institute of Chartered Accountants
                                              in Australia or of the Australian Society of Certified
                                              Practicing Accountants; or
                                              (c) a person approved by the Minister as a qualified
                                              accountant for the purposes of the HEFA and the
                                              ARCA.

          Chief Executive Officer (CEO) Certification

          The expenditure of Commonwealth financial assistance detailed in this acquittal form was
          for the purpose for which the financial assistance was provided.
                                           (signed hard copy of this workbook must be sent to DEST)
                                  Name:
                               Signature:
                                    Title:
                                    Date:

          Auditor’s Certification

          The expenditure of Commonwealth financial assistance detailed in this acquittal form was
          for the purpose for which the financial assistance was provided.
                                           (signed hard copy of this workbook must be sent to DEST)
                                  Name:
                               Signature:
                                    Title:
                                    Date:

								
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