FSSR 2005-06 RFA Video

							         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   Donna Bostick-Knox, Pennsylvania Department
    of Public Welfare, Office of Children Youth and
    Families
        Family Service System Reform Grant Application Training Video
                                                           FY 2005-06



Web-based video format provides:
     Availability of information to more people
     Viewed at their convenience
     Time and travel savings
     Ability to replay, pause, and discuss with
      collaborative members
     Access to resources and support materials
       Family Service System Reform Grant Application Training Video
                                                          FY 2005-06



Today’s Presentation:

         Application Overview
         Fiscal Requirements
         Collaborative Partnership
          Responsibilities
         Technical Assistance Resources
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   The 2005-06 application builds upon the work
    that is already underway within community
    partnerships
           Family Service System Reform Grant Application Training Video
                                                              FY 2005-06



   Funding is for 12 months and is contingent upon
    availability.
   This year’s grant funds can only be used for capacity
    building activities and support related to the
    development and enhancement of cross system
    collaborative infrastructure.
   Funds are allocated based upon county class size and
    will not exceed 2004-05 allocations. A grant amount
    has been allocated for your county and is included
    within the application mailing.
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




County collaborative partnerships are working
in partnership with state government to achieve
the vision:
    “all Pennsylvania children and their families will be
     healthy, educated, self-sufficient and will be living in a
     safe home and community.”
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06



   State Expectations
      Partnerships of shared local leadership
      Commitment to have strong and meaningful
       parent/citizen voices in the development of
       services
      Clearly defined and measurable outcomes
      Comprehensive approach to serving children
       and families
      Operational collaborative infrastructure
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   Cross-Systems Collaborative Infrastructure
    has diverse stakeholders that…
      Assesses community needs

      Uses data regularly

      Designs strategies and aligns resources

      Implements proven practices

      Transfers information
      Family Service System Reform Grant Application Training Video
                                                         FY 2005-06




Technical assistance resources offer more
detailed information on systems change and
cross-systems infrastructure development.
They are available on the Center for Schools
and Communities’ web site
www.center-school.org/fssr
          Family Service System Reform Grant Application Training Video
                                                             FY 2005-06

   Application Tips
     Engage collaborative members

     Build upon 2003-05 application

     Have application and instructions available

     Read through instructions

     Complete charts first

     Use collaborative assessment tool (CAT)
      results
     Have an integrated approach
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06


   Application Format
     Cover and Signature page
     Executive Summary

     Funding and Resource Allocation Section

     Community and Program Level Outcomes Charts

     System Change Enhancement Chart

     Collaborative Infrastructure Plan

     Evaluation

     Budget forms
          Family Service System Reform Grant Application Training Video
                                                             FY 2005-06




   The evaluation section in this year’s application
    is new
   Evaluating the results of cross-systems efforts is
    essential to
     effective decision-making
     strengthening service re-alignment and accountability

     informed policy, practice and management decisions.
              Family Service System Reform Grant Application Training Video
                                                                      FY 2005-06
Funding
   Timeframe and Allocation
      12 month period

      contingent upon availability of funds

      based upon county class size, not to exceed the county’s FSSR 04-
       05 allocation
   Matching Requirements
      minimum local investment equal to 25% of the allocated state
       grant amount awarded to the county
      Local investment can be cash and/or in-kind goods and services

   Form Changes
      budget forms have changed

        Use current forms. Incomplete forms will not be processed.
          Family Service System Reform Grant Application Training Video
                                                             FY 2005-06



   FSSR efforts are making a difference in the lives
    of children and families at both the state and
    community level.
   By focusing on outcomes, implementing system
    change strategies, and strengthening the
    collaborative infrastructure, cross-system
    partnerships across Pennsylvania will be well
    positioned to meet the needs of children and
    families.
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   Thomas Robel, Center for Schools and
    Communities
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   5 key Collaborative Responsibilities
      Build an Effective Infrastructure

      Develop an Outcomes- Based Process

      Strengthen Parent/Citizen Involvement

      Conduct Collaborative Assessment Process

      Complete Collaborative Reporting
          Family Service System Reform Grant Application Training Video
                                                             FY 2005-06




   Build an Effective Infrastructure
     Continuous learning environment with
      diverse stakeholders
     Local vision that integrates services/resources

     Accountability structure

     Strategic plan
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   Collaborative Responsibilities
     Build an Effective Infrastructure

     Develop an Outcomes- Based Process

     Strengthen Parent/Citizen Involvement

     Conduct Collaborative Assessment Process

     Complete Collaborative Reporting
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   Develop an Outcomes- Based Process
     Implement and use Outcomes Framework

     Chart Community- and Program-Level
      Outcomes
          Family Service System Reform Grant Application Training Video
                                                             FY 2005-06




   The Outcomes Framework has been created to help
    local partnerships organize work associated with
    outcome-based planning and funding.
   Refer to this framework as you complete the
    outcome sections of the application.
          Family Service System Reform Grant Application Training Video
                                                             FY 2005-06



Develop an on-going mechanism to strengthen
parent/citizen involvement

   Parents and citizens of the community must
    have an active role and an equal voice in making
    decisions about the community in which they
    live.
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06


   Parent/Citizen Involvement Guidelines
     Provide variety of opportunities

     Parent-friendly (orientation, mentors)

     Cover costs of parent participation

     Recognize contributions

     Facilitate networking

     Create “leadership ladders” for growth and
      advancement
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06



   Conduct Collaborative Assessment
    Process
     Use the Collaborative Assessment Tool (CAT)
     Required to conduct an assessment once every two
      years
     Work with FSSR regional technical assistant to
      complete the CAT process
              Family Service System Reform Grant Application Training Video
                                                                 FY 2005-06
Collaborative Reporting
   Two reporting requirements associated with this year’s
    application
      First - completion and submission of a Semi-annual
       Assessment of Progress Report.
          Available on-line from the CSC website
          Submission of the 1st report is due into OCYF on or
           before January 15, 2006.
       Second (optional) applies only to those who need to
        make changes to their original application plan and
        budget.
            Submit a Plan Revision Request. Requires approval by
             OCYF before any changes are implemented.
         Family Service System Reform Grant Application Training Video
                                                            FY 2005-06




   Technical Assistance Resources
     6 Regional FSSR Technical Assistants

     Web-based Resources
        www.center-school.org

     E-mail   Application Questions
        fssr@csc.csiu.org

        answers   will be posted on website
           Family Service System Reform Grant Application Training Video
                                                              FY 2005-06

This application has been designed to be:
    an operational plan for the collaborative work
     undertaken by the collaborative
    an effective tool in developing capacity
    advancing cross-systems work and
    guiding the formation of the operational
     infrastructure

             Thank you for your time.