Satellite Service Contract - DOC by rgq65570


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									Current Contract Information
Contract No. 14304
                                          State of Washington
                                      Current Contract Information
                                          Revision date: December 1, 2008

      Contract number: 14304                                               Commodity 5820
            Contract title: Satellite Television System and Services for the Department of Corrections, Cedar
                               Creek, Littlerock and Shelton, Clallam Bay (pending) Facilities
                               (Additional State Sites may be added).
                   Purpose: Add new contract administrator, Crystalyn Frank
   Original award date: 12/16/04
       Current extension 12/16/08               through:                12/15/2010
          Contract term: Not to exceed 6 years or 12/15/10
           Contract type: This contract is designated as convenience use.
                 SCOPE OF This contract is awarded to one contractor.
             Primary user Washington Department of Corrections
               For use by: Choose those that apply:
                           General use: All State Agencies, Political Subdivisions of Washington, Qualified
                           Non-profit Corporations, Materials Management Center, Participating Institutions of
                           Higher Education (College and Universities, Community and Technical Colleges).

                 Contractor: MESA Digital, LLC                                  Contact: Richard M. Murphy
                   Address: 6644 S 196th Pl Suite T-100
                             Kent, WA 98032
                     Phone: (425) 656-5986                                  Supplier W5794
                       FAX: 425 656 5990                                    Fed. I.D. 91-1961810
                     Email:                    Online N/A
        Website address:

This page contains key contract features. Find detailed information on succeeding pages. For more
information on this contract, or if you have any questions, please contact your local agency Purchasing
Office, or you may contact our office at the numbers listed below.

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Current Contract Information
Contract No. 14304
Contract Consultant :       Crystalyn Frank        Customer Service:      Customer Service
Phone Number:               (360) 902-7439         Phone Number:          (360) 902-7400
Fax Number:                 (360) 586-2426         Fax Number:            (360) 586-2426
Email:                   Email:       

                          Visit our Internet site:

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Current Contract Information
Contract No. 14304

Products/Services                Satellite Television System, Installation and Services
Ordering information:            See page 2 Note III
Ordering procedures:             See page 2 Note II
Contract exclusions:             Video programming services provided directly from DirectTV
Special notes:                   None
Related product contracts:       None
          Payment address:       6644 s 196TH Pl Suite T-100
                                 Kent, WA 98032
               Delivery time:    45 days After Receipt of Order (ARO)
             Payment terms:      2% 30 days
        Shipping destination:    Free On Board (FOB) Destination
                     Freight:    Prepaid and included in unit pricing
           Contract pricing:     See pages
                Term worth:      $19,425.00 2 year term
                                  $0.00 MBE            $0.00 WBE           $19,425.73 OTHER        $0.00 EXEMPT
       Current participation: MBE 0%                   WBE 0%              OTHER 100%              EXEMPT 0%
        Recovered material: 0

I.  Best Buy: The following provision applies to mandatory use contracts only. This contract is subject to
    RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials,
    supplies, services, and equipment of equal quantity and quality to those on state contract from non-
    contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP)
    State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price
    from the state contractor.

         If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the
         state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then
         the state agency may purchase the item(s) from the non-contract supplier, document the transactions on
         the appropriate form developed by OSP and forwarded to the SPO administering the state contract.
         (Reference General Authorities document)

         If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing
         structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such
         item(s) from the contract.

II.      State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit
         orders directly to Contractor referencing State of Washington contract number. If you are unsure of your
         status in the State Purchasing Cooperative call (360) 902-7415.

III.     Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC)
         listings published and updated periodically by OSP may purchase from this contract. It is the
         contractor’s responsibility to verify membership of these organizations prior to processing orders
         received under this contract.       A list of Washington members is available on the Internet, contractors shall not process state contract orders from
         unauthorized users.
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Contract No. 14304

IV.      Contract Terms: This Document includes by reference all terms and conditions published in the original
         IFB, including Standard Terms and Conditions, and Definitions, included in the Competitive
         Procurement Standards published by OSP (as Amended).


1. Update Contract Consultant and Customer Service.
2. Richard Murphy of Puget Sound and Video, vendor on the contract confirmed contract changes between the
      agency and the vendor on how services were distributed in 2006. Last contract extension period, MESA
      Digital (Puget Sound and Video) provided programming and repair services. In early 2006, the agency and
      vendor agreed to an arrangement where the agency would contract directly with DirectTV for programming
      services because it was more efficient and cheaper for the State. MESA Digital would then continue to
      provide support and repair services on the remaining portion of the contract. Vendor is currently providing
      support services and repair to the facility, without programming. Vendor agrees to continue providing repair
      and support while allowing agency to continue programming to DirectTV for 24 months.
3. Shelton facility was added to the contract on March 6, 2008. Programming services will come from
      DirectTV and maintenance, service and equipment charges will come from contractor, Mesa Digital. See
      attached equipment list for Shelton facility only. All other terms and conditions of the contract apply to the
      Shelton facility addition.

 shelton equipment


Specification Description:                                        Check If As         Describe Fully If Not As
These specifications are required and shall be meet, if            Specified                 Specified
you failed to meet these specifications your bid will be
rejected as being non-responsive.
DirecTV or Dish Satellite System and Service                     
11 Sky Angel Channels                                            
Additional 29 Channels to be added to the 11 Sky Angel           
39 DirecTV or Dish Satellite Receivers                                           New Equipment
39 Commercial A/V Modulators                                                     New Equipment
1 DirecTV or Dish Satellite Receiver (onsite spare)                              New Equipment
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Current Contract Information
Contract No. 14304
1 Commercial A/V Modulator (onsite spare)                     New Equipment
2 Equipment Racks,                                            New Equipment
3 Amplifiers, Combiners and associated equipment –
New or Refurbished
Output levels to match existing system with comparable     
visual quality (This is be determined by the Department
of Correction once contract is awarded).
Digital Field Strength Meter for initial setup, will be    
returned to the vendor with 30 days.
On-Site training at the Cedar Creek Correctional           
facility (at no additional cost).
2 each 60 cm dish                                          
Dual LNBF                                                  
Installation of all components and equipment, plus one     
additional follow-up site visit after 30 days to inspect
and tune system (this follow-up is at no cost to the
1 year replacement warranty on all equipment               

Channels to include (But not limited to the following.        Alternate choices are available
Owner to determine number and selection of at least 38         to provide better
channels package):                                             programming value to the
Headline News; CNN; KOMO 4; KING 5; USA; KIRO                  facility.
Family; BET; Sky Angel (11 channels-Religious
programming); Galavision; Animal Planet; Cartoon
Network; Univision and Discovery Health Network.

Contractor will ensure all passive signal devices          
maintain system integrity and quality throughout
Contractor will perform all required testing of cable      
installations for frequency leakage or interruption.
Contractor will conform and comply with the National       
Electrical Code (NEC) required for TV cable
Contractor will be responsible to acquire all applicable   
Shall be installed and in operation within 45 days of      
award of the contract.

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Current Contract Information
Contract No. 14304
Req.        Comm.                           Description                            Qty          Unit     Unit Price   Total Price
Item         Code

1.           5820       Monthly Service per drop, (per TV)                       39 drops       Per      $5.20        $202.80
                         (All service charges must include all                    (TV))        month
                        channels listed in specifications).                                   (1 drop
                        For Product Bid State:                                                  EA
                        Mfg.: DIRECTV
                                                                                Flat Rate      Local                  $24.95
                        Brand/Model: D10                                        Flat Rate       Sky                   $61.95
                        Mfg.: (Sky Angel) Dish Network
                        Brand/Model: 311

2.           5820       All equipment listed in specifications and               1 (all 39    Complete   $11,233.97   $11,233.97
                        necessary to complete the contract (all 39                units)       System
3.           5820       Installation (All 39 units as listed in                     1         Complete   $1,250.00    $1,250
                        specifications).                                                       System

                                                                      Total System Cost and 1st year service fees $15,954.85
             5820       Monthly Service per specifications (All                     1             Per    $5.50        $5.50
                        channels listed in specifications).                       (drop)       additio
                        For Product Bid State:                                                   drop
                        Mfg.: DIRECTV                                                           (TV),
                        Brand/Model: D10                                                       month
                        (NOT USED IN BID EVALUATION, MAY BE
                        USED TO ADD ADDITIONAL UNITS AT A
                        LATER DATE)
                        DirecTV or Dish Satellite Receivers                       1 (each       EA       $125.00      $125.00
                        Commercial A/V Modulators                                    1          EA       $115.00      $115.00
                                                                                (each unit)
                        Hourly installation rate                                     1          Hour     $85.00       $85.00
                        Hourly service rate                                          1          Hour     $85.00       $85.00

1   See Shelton equipment list for pricing for the Shelton facility
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                                PERFORMANCE REPORT FOR

To OSP Customers:
Please take a moment to let us know how our services have measured up to your expectations on this contract.
Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager.
For any comments marked unacceptable, please explain in remarks block.

            Procurement services provided:              Excellent     Good     Acceptable     Unacceptable
    Timeliness of contract actions
    Professionalism and courtesy of staff
    Services provided met customer needs
    Knowledge of procurement rules and regulations
    Responsiveness/problem resolution
    Timely and effective communications


         Agency:                                          Prepared by:

  Contract No.: Current Contract                 Title:

 Contract Title:                                                 Date:


                                           Send to:

                                           Christine Warnock
                                           Purchasing Agent
                                           Office of State Procurement
                                           PO Box 41017
                                           Olympia, Washington 98504-1017

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                                        PERFORMANCE REPORT FOR
                                      CONTRACTOR PRODUCT/SERVICE

Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also
encouraged to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems
themselves prior to completion and submission of this report.

Contract number and title: Current Contract

Supplier’s name:                                                 Supplier’s representative:


        Contract item quality higher than required                Damaged goods delivered
        Contract item quality lower than required.                Item delivered does not           meet       P.O./contract
                                     SUPPLIER/CONTRACTOR PERFORMANCE

        Late delivery                                             Slow response to problems and problem resolution
        Incorrect invoice pricing.                                Superior performance
                                              CONTRACT PROVISIONS

        Terms and conditions inadequate                           Additional items or services are required.
        Specifications need to be revised                         Minimum order too high.

Briefly describe situation:

                      Agency Name:                                              Delivery Location:
       Prepared By:              Phone Number:                       Date:                      Supervisor:

         Address:                       Email:

                                                      Send To:

                                            KEITH D. ARMSTRONG
                                            CONTRACT CONSULTANT
                                            OFFICE OF STATE PROCUREMENT
                                            PO BOX 41017
                                            OLYMPIA WA 98504-1017

REV 2003-04-01

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