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					                                      FPDS-NG NASA Specific



                            NASA Specific Data Dictionary

                                         Version 1.1

Data Element Description
Element No:         NN1
Name:             Offeror’s Proposal Number
Agency Requesting the Data Element: NASA
Derivation:       None
Definition:       The identifying number that an offeror assigns to his/her proposal
Reason the Data Element Is Required:        Allows tracking of proposals to awards
Instruction:      Enter the offeror‟s proposal number. If unnumbered, enter “none”.
FAR/DFARS:
Format:           Alpha-Numeric
Length:           Variable, max 18.
Required:         If award results from a NASA Research Announcement or Announcement of
                  Opportunity, or an unsolicited proposal, the number is mandatory. Proposal
                  numbers are optional in other situations.
Access Restricted: No
Values:           NA
Validation Rules: None
Notes:        None


Name:             PR Number
Agency Requesting the Data Element: NASA
Derivation:       None
Definition:       The identifying number that is assigned by the SAP system to a requisition.
Reason the Data Element Is Required:        Allows tracking of requisitions to awards
Instruction:      None
FAR/DFARS:
Format:           Numeric
Length:           12
Required:         Yes
Access Restricted: No
                                         FPDS-NG NASA Specific


 Values:              NA
Validation Rules: None
Notes:        None


 Name:                Closeout PR
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          Indicator of a requisition that closes a procurement.
Reason the Data Element Is Required:             Allows tracking of procurements in closeout.
 Instruction          None
FAR/DFARS:
 Format:              alphabetic
 Length:              1
 Required:            Yes
 Access Restricted: No
 Values:              Y/N
Validation Rules: None
Notes:        None


 Name:                Procurement Placement Code (PPC)
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          Indicator of a combination of CICA, set-aside, and socioeconomic data.
Reason the Data Element Is Required:             Required by Finance system.
 Instruction: Enter the alpha Procurement Placement Code (PPC) identifying the type of solicitation
                process used and the extent of competition obtained on the procurement
FAR/DFARS:
 Format:              alpha-numeric
 Length:              2
 Required:            Yes
 Access Restricted: No
 Values:              see table
Validation Rules: None
Notes:            It should be possible to calculate the value from other fields.
                                         FPDS-NG NASA Specific


 Name:                Contractor Type
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          Indicator of a type of organization to which a procurement is awarded.
Reason the Data Element Is Required:             Allows reporting by organization type.
 Instruction:         None
FAR/DFARS:
 Format:              numeric
 Length:              2
 Required:            Yes
 Access Restricted: No
 Values:              see table
Validation Rules: None
Notes:            This value can be obtained from CCR if the award is a contract. However, until all
grantees are registered in CCR, a manual fill-in will be necessary.


 Name:                Solicitation Issue Date
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          The date a solicitation is posted in FedBizOps or Grants.gov.
Reason the Data Element Is Required:        Allows solicitations to be tracked to awards. Required
                      by NASA‟s NSPIRES grants system.
 Instruction:         None
FAR/DFARS:
 Format:              YYYYMMDD
 Length:              8
 Required:            No
 Access Restricted: No
 Values:
Validation Rules:     None
Notes:

 Name:                Contract Administration Delegated
Agency Requesting the Data Element: NASA
 Derivation:          None
                                          FPDS-NG NASA Specific


 Definition:           Indicator of which contract admin functions have been delegated
Reason the Data Element Is Required:              Allows trend analysis, quick summary of delegations.
 Instruction:          Indicate whether any contract administration functions have been delegated to
another Government agency (see FAR Subpart 42.2). If None or Blanket Delegation is selected, leave
the rest of the choices blank. A blanket delegation is defined as a delegation of all contract administration
functions listed in FAR 42.302(a), with the exception of those non-assignable functions specified in NFS
1842.202(b), plus post award audit. If not a blanket delegation, select all that apply.
FAR/DFARS:
 Format:               radio buttons
 Length:               NA
 Required:             No
 Access Restricted: No
 Values:
        ____None
        ____Blanket Delegation
        ____Post Award Audit
        ____Security
        ____Cost Accounting Standards
        ____Property Administration
        ____Transportation
        ____Quality Assurance
        ____Consent to Subcontract
        ____Closeout
        ____Engineering/Product Surveillance
        ____Other
Validation Rules:      None
 Notes:                If “None” or “Blanket Delegation” are selected, no other buttons can be selected.
                       Otherwise, multiple buttons can be selected.


 Name:                 Advisory/Assistance Services Contract
Agency Requesting the Data Element: NASA
 Derivation:           None
 Definition:           Indicator of whether a contract is for advisory or assistance services
Reason the Data Element Is Required:              Allows response to GAO, IG, Congressional queries on
                       this subject.
 Instruction:         Enter “Y” or “N” to indicate whether the contract is for advisory and assistance
services
FAR/DFARS:
 Format:               alphabetic
 Length:               1
                                        FPDS-NG NASA Specific


Required:            Yes
Access Restricted: No
Values:              Y/N
Validation Rules:    None
Notes:


Name:                Support Services Type Contract
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          Indicator of whether a contract is for support services
Reason the Data Element Is Required:             Allows response to NASA Administrator queries on this
                     subject.
Instruction:        Enter “Y” or “N” to indicate whether the contract is for support services. This
                    includes on- or near-site performance where the services are a major element of
                    the contract. It excludes:

       a.      Construction, alteration, and repair;
       b.      Small purchases and incidental services;
       c.      Prime product development contracts;
       d.      Operations support contracts, i.e., effort at major facilities associated with carrying out
               mission operations; tracking station operations; and support funded by STS operations;
               and
       e.      Tenants.
FAR/DFARS:
Format:              alphabetic
Length:              1
Required:            Yes
Access Restricted: No
Values:              Y/N
Validation Rules:    None
Notes:


Name:                New Technology or Patent Rights Clause
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          Indicator of whether a contract contains a New Technology or Patent Rights Clause
Reason the Data Element Is Required:         Allows tracking of expectation of invention reports.
                     Required by NASA Patent Counsel.
                                        FPDS-NG NASA Specific


Instruction:         Enter “Y” or “N” to indicate whether a new technology or patent rights clause is
                     included in the contract. (See 1827.303-7). A “Y” entered for contracts with small
                     businesses, nonprofit organizations, and educational institutions will indicate a
                     patent rights clause. A “Y” entry for contracts with large businesses will indicate a
                     new technology clause.
FAR/DFARS:
Format:              alphabetic
Length:              1
Required:            Yes
Access Restricted: No
Values:              Y/N
Validation Rules:    None
Notes:


Name:                Management Reporting Requirements (MRR): Correlated Cost
                     and Performance Data Reporting
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          Indicator of whether a contract contains a requirement for contractors to provide
                     cost/performance reports, and which reports are required.
Reason the Data Element Is Required:            Allows tracking of expectation of cost/performance
                     reports.
Instruction:        Enter one of the following codes (see NPD 9501.1).
   Code                Reporting Required
      N                None Required
      2                NASA Form 533M only
      3                NASA Forms 533M and 533Q.
FAR/DFARS:
Format:              alpha-numeric
Length:              1
Required:            Yes
Access Restricted: No
Values:              N, 2, 3
Validation Rules:    None
Notes:


Name:                Property Financial Reporting
                                        FPDS-NG NASA Specific


Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          Indicator of whether a contract contains a requirement for contractors to provide
                     property reports
Reason the Data Element Is Required:            Allows tracking of expectation of cost/performance
                     reports.
Instruction:        Enter a “Y” or “N” to indicate whether property financial reporting is required. (See
                     FAR 45.505-14).
FAR/DFARS:
Format:              alphabetic
Length:              1
Required:            Yes
Access Restricted: No
Values:              Y/N
Validation Rules:    None
Notes:


Name:                Value Engineering Clause
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          Indicator of whether a contract contains a value engineering clause
Reason the Data Element Is Required:           Allows tracking of expectation of value engineering
                     reports. Allows queries on contracts containing VE.
Instruction:        Enter “Y” or “N” to indicate whether the contract contains any one of the value
                     engineering clauses such as FAR 52.248-1, 52.248-2, or 52.248-3.).
FAR/DFARS:
Format:              alphabetic
Length:              1
Required:            Yes
Access Restricted: No
Values:              Y/N
Validation Rules:    None
Notes:


Name:                Security Code
                                        FPDS-NG NASA Specific


Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          Indicator of whether Defense Industrial Security clearances are required during
                     contract performance
Reason the Data Element Is Required:            Allows tracking of expectation of security clearances.
Instruction:        Enter “Y” or “N” to indicate whether Defense Industrial Security clearances are
                     required during contract performance
FAR/DFARS:
Format:              alphabetic
Length:              1
Required:            Yes
Access Restricted: No
Values:              Y/N
Validation Rules:    None
Notes:


Name:                Administrator Code
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          The code which identifies the individual at the contracting installation responsible
                     for administration of the contract.
Reason the Data Element Is Required:            Allows lookups of cognizant contract administrator.
Instruction:        None
FAR/DFARS:
Format:              alpha-numeric
Length:              3
Required:            No
Access Restricted: No
Values:              NA
Validation Rules:    None
Notes:


Name:                Contracting Officer Code.
Agency Requesting the Data Element: NASA
                                        FPDS-NG NASA Specific


Derivation:          None

Definition:          The code which identifies the contracting officer for the award .
Reason the Data Element Is Required:            Allows lookups of cognizant contracting officer.
Instruction:        None
FAR/DFARS:
Format:              alpha-numeric
Length:              3
Required:            No
Access Restricted: No
Values:              NA
Validation Rules:    None
Notes:


Name:                Negotiator Code.
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          The code which identifies the negotiator for the award .
Reason the Data Element Is Required:            Allows lookups of cognizant negotiator.
Instruction:        None
FAR/DFARS:
Format:              alpha-numeric
Length:              3
Required:            No
Access Restricted: No
Values:              NA
Validation Rules:    None
Notes:


Name:                COTR Name
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          The name of the contracting officer‟s technical representative for the award.
Reason the Data Element Is Required:            Allows lookups of cognizant COTR.
                                        FPDS-NG NASA Specific


Instruction:        None
FAR/DFARS:
Format:              alphabetic
Length:              15
Required:            No
Access Restricted: No
Values:              NA
Validation Rules: None
Notes:


Name:                Alternate COTR Name
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          The name of the alternate contracting officer‟s technical representative for the
                     award.
Reason the Data Element Is Required:            Allows lookups of cognizant alternate COTR
Instruction:         None
FAR/DFARS:
Format:              Alphabetic
Length:              15
Required:            No
Access Restricted: No
Values:              NA
Validation Rules:    None
Notes:


Name:                Organization Code
Agency Requesting the Data Element: NASA
Derivation:          None
Definition:          The organization code for the responsible technical organization for which the
                     contract has been awarded.
Reason the Data Element Is Required:            Allows lookups of cognizant technical organization.
Instruction:        None
                                         FPDS-NG NASA Specific


FAR/DFARS:
 Format:              alpha-numeric
 Length:              5
 Required:            No
 Access Restricted: No
 Values:              NA
Validation Rules:     None
 Notes:


Name:                 Contract Fund Code
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          Indicator of whether the contract is fully funded, incrementally funded, or unfunded.
Reason the Data Element Is Required:              Allows lookups of awards that are not fully funded.
Instruction:         None
FAR/DFARS:
 Format:              alpha-numeric
 Length:              1
 Required:            No
 Access Restricted: No
 Values:              F – Fully funded
                      I – Incrementally funded
                      U – Unfunded
Validation Rules:     None
 Notes:


Name:                 Physically Complete
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          Indicator of whether the work under the contract is complete.
Reason the Data Element Is Required:               Used for determining backlog of actions awaiting
                       closeout.
Instruction: Click the button if the contract is physically complete, i.e., after all articles and services
called for under the contract, including such related items as reports, spare parts, and exhibits, have been
                                        FPDS-NG NASA Specific


delivered to and accepted by the Government (see FAR 4.804-4). Also enter the date (8 positions) that
the contract is physically completed. Otherwise, this button should be left blank.
FAR/DFARS:
 Format:             radio button plus date field (YYYYMMDD)
 Length:             1 plus 8
 Required:           No
 Access Restricted: No
 Values:             NA
Validation Rules:    None
 Notes:



Name:                Installation Unique
Agency Requesting the Data Element: NASA
 Derivation:         None
 Definition:         None
Reason the Data Element Is Required:            Allows field installation to enter a data element that has
                     only local significance.
Instruction:         This field may be used at the discretion of individual NASA centers to collect data
                     not elsewhere reported on the form.
FAR/DFARS:
 Format:             alpha-numeric
 Length:             9
 Required:           No
 Access Restricted: No
 Values:             NA
Validation Rules:     None
 Notes:


Name:                Funded Through Date
Agency Requesting the Data Element: NASA
 Derivation:         None
 Definition:         None
Reason the Data Element Is Required:            Allows tracking of due date for next increment of funding.
                                    FPDS-NG NASA Specific


Instruction:      For incrementally funded contracts, enter the date through which the contract is
                  funded.
FAR/DFARS:
Format:           date (YYYYMMDD)
Length:           8
Required:         No
Access Restricted: No
Values:           NA
Validation Rules: None
Notes:


Name:             Cancellation Date
Agency Requesting the Data Element: NASA
Derivation:       None
Definition:       None
Reason the Data Element Is Required:        Allows tracking of due date for next increment of funding.
Instruction:      For incrementally funded contracts, enter the date through which the contract is
                  funded.
FAR/DFARS:
Format:           date (YYYYMMDD)
Length:           8
Required:         No
Access Restricted: No
Values:           NA
Validation Rules: None
Notes:


Name:             Principal Investigator
Agency Requesting the Data Element: NASA
Derivation:       None
Definition:       The person proposed by a research institution or firm who bears the prime
                  responsibility for overall technical direction of the work.
Reason the Data Element Is Required:        Allows lookups of cognizant investigator
Instruction:      None
                                       FPDS-NG NASA Specific


FAR/DFARS:
Format:             Alphabetic. 3 fields (or mask) – first name, middle initial, last name
Length:             20 positions first name, 1 position middle initial, 20 positions last name
Required:           No
Access Restricted: No
Values:             NA
Validation Rules: Required for the following situations, optional in all others:
                    1. When PSC Code starts with A (research) and Type of Contractor = nonprofit or
                       educational institution (except hospitals)
                    2. Award Type = F or G
                    3. PSC code starts with A (research) and Award Type is „S‟



Notes:


Name:               Alternate Principal Investigator
Agency Requesting the Data Element: NASA
Derivation:         None
Definition:         The alternate person proposed by a research institution or firm who bears the
                    prime responsibility for overall technical direction of the work.
Reason the Data Element Is Required:           Allows lookups of cognizant alternate investigator
Instruction:        None
FAR/DFARS:
Format:             Alphabetic. 3 fields (or mask) – first name, middle initial, last name
Length:             20 positions first name, 1 position middle initial, 20 positions last name
Required:           No
Access Restricted: No
Values:             NA
Validation Rules:    None
Notes:


Name:               Field of Science or Engineering
Agency Requesting the Data Element: NASA
Derivation:         None
Definition:         The field of science or engineering in which a research project is being conducted.
                                         FPDS-NG NASA Specific


Reason the Data Element Is Required:             Allows groupings of awards by field of science
Instruction:          None
FAR/DFARS:
 Format:              Numeric
 Length:              2
 Required:            No
 Access Restricted: No
 Values:              see table
Validation Rules: Required when (1) PSC code starts with A (research) and Type of Contractor =
nonprofit or educational institution, (except hospitals), (see 13R, 13S, 13T, and 13EE); (2) Award Type =
F – Cooperative Agreement or G – Grant for Research; or (3) PSC code starts with A (research) and
Award Type = S – Funded Space Act Agreement
 Notes:


Name:                 Procuring Installation Number (PIN)
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          Code identifying the field installation responsible for the procurement.
Reason the Data Element Is Required:             Allows identification when a field installation other than
                      the original awarding installation issues a modification or order.
Instruction:          None
FAR/DFARS:
 Format:              numeric
 Length:              2
 Required:            Yes
Access Restricted: No
Values:
               Code            Installation
04              NASA Headquarters
21              Ames Research Center
22              Glenn Research Center
23              Langley Research Center
24              Dryden Flight Research Center
51              Goddard Space Flight Center
                53     Wallops Flight Facility
54              NASA Management Office-JPL
62              Marshall Space Flight Center
                64     Stennis Space Center
                72     Johnson Space Center
                                      FPDS-NG NASA Specific


               76       Kennedy Space Center
Validation Rules:   None
Notes:


Name:               Final Invoice Paid Date
Agency Requesting the Data Element: NASA
Derivation:         None
Definition:         The date that Finance issued payment for the final invoice.
Reason the Data Element Is Required:         Provides a start point for determining date that records
                    may be archived or destroyed.
Instruction:        None
FAR/DFARS:
Format:             date (YYYYMMDD)
Length:             8
Required:           No
Access Restricted: No
Values:             NA
Validation Rules: None
Notes:


Name:               Accession Number
Agency Requesting the Data Element: NASA
Derivation:         None
Definition:         The Federal Records Center number under which files for this procurement are
                    archived.
Reason the Data Element Is Required:           To assist in retrieval of archived records
Instruction:        None
FAR/DFARS:
Format:             numeric
Length:             15
Required:           No
Access Restricted: No
Values:             NA
                                      FPDS-NG NASA Specific


Validation Rules:   None
Notes:


Name:               Destroy Date
Agency Requesting the Data Element: NASA
Derivation:         None
Definition:         The date that files for this procurement can be destroyed.
Reason the Data Element Is Required:          To avoid premature destruction of records.
Instruction:        None
FAR/DFARS:
Format:             date (YYYYMMDD)
Length:             8
Required:           No
Access Restricted: No
Values:             NA
Validation Rules: None
Notes:


Name:               Termination Reason
Agency Requesting the Data Element: NASA
Derivation:         None
Definition:         The reason for termination of a contract or purchase order.
Reason the Data Element Is Required:          To provide a quick reference.
Instruction:        None
FAR/DFARS:
Format:             alpha-numeric
Length:             60
Required:           No
Access Restricted: No
Values:             NA
Validation Rules: None
Notes:
                                        FPDS-NG NASA Specific


Name:                 Termination Date
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          The date of termination of a contract or purchase order.
Reason the Data Element Is Required:            To provide a quick reference.
Instruction:          None
FAR/DFARS:
 Format:              date (YYYYMMDD)
 Length:              8
 Required:            No
 Access Restricted: No
 Values:              NA
Validation Rules: None
 Notes:


Name:                 Modification Prefix
Agency Requesting the Data Element: NASA
 Derivation:          None
 Definition:          A prefix assigned to a modification number
Reason the Data Element Is Required:            To distinguish between different types of modifications.
Instruction: If an alpha prefix is used in the modification number of the reported action, enter the
assigned prefix. May also be numeric.
FAR/DFARS:
 Format:              alpha-numeric
 Length:              1
 Required:            No
 Access Restricted: No
 Values:              NA
Validation Rules: None
 Notes:


Name:                 Accounting Installation Number (AIN).
Agency Requesting the Data Element: NASA
                                         FPDS-NG NASA Specific


Derivation:           None
Definition:           Code identifying the field installation responsible for funding the procurement.
Reason the Data Element Is Required:             Allows identification when a field installation other than
                      the awarding installation provides funding.
Instruction:          None
FAR/DFARS:
Format:               numeric
Length:               2
Required:             Yes
Access Restricted: No
Values:
               Code    Installation
05              NASA Headquarters
25              Ames Research Center
26              Glenn Research Center
27              Langley Research Center
28              Dryden Flight Research Center
52              Goddard Space Flight Center
                53     Wallops Flight Facility
55              NASA Management Office-JPL
63              Marshall Space Flight Center
                64     Stennis Space Center
                72     Johnson Space Center
                76     Kennedy Space Center
Validation Rules: None
Notes:
 Wallops Flight Facility
55              NASA Management Office-JPL
63              Marshall Space Flight Cent er
                64      Stennis Space Center
                72      Johnson Space Center
                76      Kennedy Space Center

Validation Rules: None
Notes:

				
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