Fiscal Monitoring of Federal Grants by ejd69691

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									Division of Aging and Adult Services Financial Management Self Assessment                                                                                                                                                               Region: ________
                                                                                                             Instructions: This is a listing of each subrecipient of the AAA for the current fiscal year. Determine the appropriate response to each
Part A: Current Year Preliminary Monitoring & Audit Indicators for                                           question for all subrecipients. Part A is due to the Division of Aging and Adult Services by December 2, 2009 via email to
Fiscal Year Ending June 30, 2010                                                                             kim.jacobs@dhhs.nc.gov. Save this document as XFISCALPARTA.xls, X = Regional designation (i.e. A, B, C, etc)


                                                                                                                                         5. Indicate (X) the type of financial report or audit
                              1. Check (x) for                                 4. Indicate (Yes or No) if on-site visit is
                                                  2. Indicate                                                                                       ANTICIPATED by the subrecipient                             6. Indicate (X) if subrecipient is:
                         grants/contracts FY2009-                                 planned for fiscal year 2009-2010:                                                                                                                                          7. Indicate (Yes or
                                                              3. Enter level                                                                 for the current fiscal year (see NCGS 143-6.2):
                                   2010:         (Yes or No)                                                                                                                                                                                                  No) were service(s)
                                                                of risk (i.e.
                                                   Whether                                                                                                                                                                                                    discontinued at the
                                                                    low,
                                                   Federal                                                                                                                                                                                                      end of the prior
                                                              moderate, or
                                                Awards Were                                                                                                                                                                                                    year? (Fiscal Year
                                                                   high)                                                                  Receipts    Receipts of    Schedule of                 Yellow
                                                   Used to                                                                                                                                                                                                        2008-2009)
                         Completed    Completed Cover Audit                   For Program     For Fiscal        For Unit       Sworn         of       >$25,000 or     Receipts &        A-133     Book                    Non-profit (non-
    Subrecipient Name      DOA-732     DOA-732A      Costs                    Verification   Verification    Verification    Statement    <$25,000       more        Expenditures       Audit    Audit    Governmental     governmental)         For-Profit
Instructions for Completing Part A Preliminary Monitoring & Audit Indicator
for Fiscal Year Ending June 30, 2010


The purpose of the Financial Management Self Assessment is to determine and document 1) the
completion of the 732 and 732a by subrecipients, 2) document the level of risk assigned to a
subrecipient by the Area Agency on Aging and 3) list the type of reviews and audits anticipated for
the current fiscal year. The chart is to be completed for the current fiscal year. This report is due to
the Division of Aging and Adult Services on or before December 2, 2009 via email to Kim Jacobs,
Lead Monitor, at kim.jacobs@dhhs.nc.gov. Save this document as XFISCALPARTA.XLS, X =
Regional designation (i.e. A, B, C, etc.)

Specific Instructions are as follows:
1. Indicate my marking (X) if the DOA-732 (Cost Computation Worksheet) and DOA-732a (Labor
Distribution) was submitted.


2. Indicate (yes or no) whether federal awards were used to cover audit costs.

3. Following the policy established by the AAA, list the level of "risk" (low, moderate or high)
assigned to each subrecipient. The level of risk should be determined based on the review of the
Internal Control Questionnaire, prior year's monitoring reports, staff turnover, prior year's audits and
general knowledge of the agency.

4. Determine (yes or no) if an on-site visit is planned for the current fiscal year for three areas: 1)
Program Verification, 2) Fiscal Verification and 3) Unit Verification. The risk assigned to a
subrecipient determines the frequency of on-site visits.

5. Based on knowledge of the agency, indicate (X) the type of financial report (Sworn Statement,
Receipt of less than $25,000, Receipt of more than $25,000 and/or the Schedule of Receipts and
Expenditures) and/or the type of audit (A-133, Yellow Book Audit) which is ANTICIPATED from the
subrecipient for the current fiscal year. See DAAS Administrative Letter 06-2 for a detailed
description of the audit threshold amounts as defined by OMB Circular A-133 and North Carolina
General Statute 143-6.2. In addition, see DAAS Administrative Letter 09-20 for information
pertaining to revisions to the AAA Policies and Procedures Manual (Section 308) and subrecipient
fiscal and programmatic monitoring requirements. DAAS Administrative Letters can be found at
http://www.dhhs.state.nc.us/aging/admltrs/admltrs.htm

6. Indicate (X) the type of subrecipent (governmental, non-profit/non-governmental, or for-profit).

7. Indicate (yes or no) if service(s) were discontinued at the end of the prior fiscal year.

								
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