Professional Presentations

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					PROFESSIONAL PRESENTATIONS
Today’s Goals
 Be your Consultant
 Be your Coach
 Help you Shine
 Wish you well




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 PROFESSIONAL PRESENTATIONS
 Today’s Objectives
 Explore communication process
 Nuts-n-bolts of professional conferences
 Convey the conference culture
 Teach the steps involved
 Provide “Do’s” & “Don’ts”




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PROFESSIONAL PRESENTATIONS
You & Me




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PROFESSIONAL PRESENTATIONS
You & Me



 Speaker            Listener

Knowledge           Knowledge
Experience          Experience
Values              Values
Feelings            Feelings     4
PROFESSIONAL PRESENTATIONS
You & Me



 Speaker Communication   Listener
             MESSAGE
Knowledge                 Knowledge
Experience                Experience
Values                    Values
Feelings                  Feelings     5
PROFESSIONAL PRESENTATIONS
You & Me



 Speaker Communication        Listener
                 MESSAGE
Knowledge                      Knowledge
             Encode   Decode
Experience                     Experience
Values                         Values
Feelings                       Feelings     6
PROFESSIONAL PRESENTATIONS
You & Me



 Speaker Communication         Listener
                 MESSAGE
Knowledge                       Knowledge
             Encode    Decode
Experience                      Experience
Values       Encode    Decode   Values
Feelings         FEEDBACK       Feelings     7
PROFESSIONAL PRESENTATIONS
Preparing your presentation
 What?
 When?
 Where?
 How?
 Who?




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PROFESSIONAL PRESENTATIONS
Preparing your presentation
 What?




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PROFESSIONAL PRESENTATIONS
Preparing - WHAT
 Planning   your presentation
   Introduction
     Topic
     Goals

     Objectives

     Outline?

   Body
   Summary
       Restatement of above

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PROFESSIONAL PRESENTATIONS
Preparing - WHAT
   Actual materials
       Know your message
       Keep to one theme / thesis
       Ensure its accuracy
            Check & recheck
            But do not obsess
       Use diverse props & supports
            Slides
            Overheads
            Handouts

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PROFESSIONAL PRESENTATIONS
Preparing your presentation
 What?
 When?




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PROFESSIONAL PRESENTATIONS
Preparing - WHEN
 Know the time
 Don’t be late
 Don’t be harried




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PROFESSIONAL PRESENTATIONS
Preparing - WHEN
 That   final hour
   Dress professionally
   Do not self medicate

   Control nervousness

   Be rested




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PROFESSIONAL PRESENTATIONS
Showing-Up - WHEN
 DO   NOT BE LATE
  Come   at the beginning of the session
  Site quietly until your turn

  Participate as appropriate


 RUDE : Coming in late and
   interrupting


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PROFESSIONAL PRESENTATIONS
Preparing your presentation
 What?
 When?
 Where?




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PROFESSIONAL PRESENTATIONS
Preparing - WHERE
 Know   the Room
   Physical  space
   Light controls

   Ventilation




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PROFESSIONAL PRESENTATIONS
Preparing your presentation
 What?
 When?
 Where?
 How?




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PROFESSIONAL PRESENTATIONS
Presenting - How
 Use analogies
 Summarize
 Use transitions
 Use anecdotes
   Personal

   Universal anecdotes
   Third party anecdotes
PROFESSIONAL PRESENTATIONS
Preparing - HOW
   Slides
       Takes heat off of you
       Color is good (Ensure good blend)
       Do not overwhelm with frills
       Use simple upper & lower case font (e.g., Arial)
       LARGE FONT (folks in back)
       Double-check accuracy
       Avoid 3-D & audio stuff
       Use cartoons cautiously
       Check projector
            Type, Bulb, Cords
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PROFESSIONAL PRESENTATIONS
Preparing - HOW
   Overheads
       Takes heat off of you
       Simplicity
       Lots of clear space
       Color may be too faint
       Separate with sheets of paper
       Use cartoons cautiously
       Check projector (Type, Bulb, Cords)
       Size for distance
            Large font, Simple tables, Simple fonts (e.g., Arial)

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PROFESSIONAL PRESENTATIONS
Preparing - HOW
 Handouts
   Takes  heat off of you
   Can be more detailed

   Include slide handouts

   Only refer audience to pictures

   Refer audience to sections to be read later

   Watch copyrighted materials

   Reference lists are helpful

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PROFESSIONAL PRESENTATIONS
Preparing - HOW
 Charts   & graphs
   Takes heat off of you
   Simple

   Avoid 3-d stuff

   Use colors over textures where possible




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PROFESSIONAL PRESENTATIONS
Preparing - HOW

   Practice   Practice Practice
 Use the actual room if possible
 Get an audience
 Time yourself
 Videotape when possible
       Review critically
       Make necessary changes
       Watch logical flow

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PROFESSIONAL PRESENTATIONS
Presenting - HOW
 Build on prior presentation
 Exude stage presence
 Be in command of your material
 You are the expert of your materials
 Don’t use big words
 Avoid jargon with general audiences


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PROFESSIONAL PRESENTATIONS
Presenting - HOW
 Use  note cards (Outline format)
 Don’t read
 Don’t talk to visuals, chalkboards, etc.
 Talk facing audience
 Drink water
 Use hand gestures
 The Four “A’s”
     Articulate, Animate, Accentuate, Abbreviate   26
PROFESSIONAL PRESENTATIONS
Presenting - HOW
        on your style and consider your
 Reflect
 resources
   Use a podium?
   Prepare visual aids

   Laser beam

   Pointer stick




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PROFESSIONAL PRESENTATIONS
Presenting - HOW
 Encourage   dialogue
 Connect with the audience
 Share self
 Show emotion / enthusiasm
 Allow laughter
 Give of yourself
 Entertain as needed
 Showmanship is key          28
PROFESSIONAL PRESENTATIONS
Presenting - HOW
   Use
       Body language
       Facial expressions
       Good posture
       Be natural
       Move deliberately / purposefully
       Work the audience
       Use mike
       Physically highlight important points

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PROFESSIONAL PRESENTATIONS
Presenting - HOW
 DON’T
   Use  a monotone voice
   Read a script
   Put face in paper
   Face away from audience


 DO
   Projectyour voice
   Enunciate your words
   Make eye contact          30
PROFESSIONAL PRESENTATIONS
Presenting - HOW
 Speak   persuasively
   Make  people believe in you
   Make people believe in your message

   Key factors
     Your attitude
     Ego involvement

     Credibility




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PROFESSIONAL PRESENTATIONS
Preparing your presentation
 What?
 Where?
 When?
 How?
 Who?




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PROFESSIONAL PRESENTATIONS
Preparing - WHO
 Anticipate  questions in advance
 It is OK to not know answer
   That’s  a really good question
   I haven't thought of that
   Good Question, .. but beyond scope
   Let’s talk later




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PROFESSIONAL PRESENTATIONS
Presenting - WHO - YOU
 Creditability   is important
   Report  your relevant background
   Convey competence
   Be composed
   Be likeable
   Dress for success




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PROFESSIONAL PRESENTATIONS
Presenting - WHO - YOU
 Stage   fright
   Identify   your fears
      People
      Sounding stupid

      Tinny voice

      Not knowing material

      Anxiety / panic attacks




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PROFESSIONAL PRESENTATIONS
Presenting - WHO - YOU
 Anti-stage-fright     strategies
   Prepare    in advance for
        Contingencies, Confrontation, Questions
   Know  yourself
   Know your audience

   Square breathing

   Visualization

   Meditation

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PROFESSIONAL PRESENTATIONS
Presenting - WHO - YOU
 Anti-stage-fright    strategies
     Practice
     Positive self-talk
     Know audience wants to hear you
     You have knowledge they want
     Suppress irrational thoughts
     Get pre-occupied
     Walk to burn nervous energy



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PROFESSIONAL PRESENTATIONS
Presenting - WHO - THEM
 Energize   the audience
   Ooze  motivation
   Activate counter arguments

   Play the “devil’s advocate”

   Put values in conflict




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PROFESSIONAL PRESENTATIONS
Presenting - WHO - THEM
 Know    your audience
   Interests
   Values
   Likely   predominant ideologies
   Age
   Sensitivities
   Button   Issues
   Irritations



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PROFESSIONAL PRESENTATIONS
Presenting - WHO - THEM
 Watch     audience cues
   Interested
   Sleepy
   Confused
   Focused
   Pre-occupied
   Tired
   hungry



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PROFESSIONAL PRESENTATIONS
Presenting - WHO - THEM
 Crowd   management
   Diffusehecklers
   Squelch antagonists

   Meet afterwards with annoying questioners




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PROFESSIONAL PRESENTATIONS
A Graceful Exit
 Ask for questions
 Thank the audience
 Thank the session organizer
 Offer to be available afterwards
 Then take a seat

DON’T           Leave early

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