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Blank Printable 1040Ez Form CCCApply BOGW Online Application

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Blank Printable 1040Ez Form CCCApply BOGW Online Application Powered By Docstoc
					    CCCApply
BOGW Online Application
        2008-2009




      Data Dictionary




           Version 1.1
          June 4, 2008
BOGW Online Application Data Dictionary: 2008-2009




                                                             Contents

1. BOGW Application Design .................................................................................................. 4
      General Information ........................................................................................................ 5
             Auto-Population .................................................................................................. 5
             Data Formats ...................................................................................................... 5
             California Residency ........................................................................................... 6
             BOG Fee Waiver and FAFSA ............................................................................. 6
             Help .................................................................................................................... 6
             Privacy ................................................................................................................ 6
      Introductory Page ........................................................................................................... 7
      Introduction Page ........................................................................................................... 8
      Application Pages ..........................................................................................................10
             Personal Information Page.................................................................................10
             Special Eligibilities Page ....................................................................................13
             Eligibility Methods Page .....................................................................................15
      Application Submittal Page ............................................................................................18
      Confirmation Page .........................................................................................................19
2. Data Element Definitions ....................................................................................................21
       College Selection ..........................................................................................................21
       Enrollment Term (Year) .................................................................................................22
       Legal Name: Last ..........................................................................................................23
       Legal Name: First ..........................................................................................................24
       Legal Name: Middle Initial .............................................................................................25
       Daytime Telephone .......................................................................................................26
       E-mail Address ..............................................................................................................27
       Current Mailing Address: Street .....................................................................................28
       Current Mailing Address: City ........................................................................................29
       Current Mailing Address: State ......................................................................................30
       Current Mailing Address: Zip Code ................................................................................31
       Social Security Number .................................................................................................32
       Social Security Number Confirmation ............................................................................33
       Social Security Number: None .......................................................................................34
       Student ID .....................................................................................................................35
       Birth Date ......................................................................................................................36
       Marital Status ................................................................................................................37
       Registered Domestic Partnership ..................................................................................38
       Born Before Jan. 1, 1985 ...............................................................................................39
       Currently Married or in RDP ..........................................................................................40
       Dependents Living with You ..........................................................................................41
       Orphan or Ward of Court ...............................................................................................42
       Veteran of US Armed Forces.........................................................................................43
       Declared Dependent on Parent(s)’ Taxes ......................................................................44
       Living with Parent(s) ......................................................................................................45
       BOGW Dependency Flag ..............................................................................................46
       Veteran Eligibility ...........................................................................................................47
       National Guard Eligibility ...............................................................................................48
       Medal of Honor Eligibility ...............................................................................................49
       Victim of 9/11 Eligibility ..................................................................................................50



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BOGW Online Application Data Dictionary: 2008-2009



          Dependent of Police/Firefighter Killed ............................................................................51
          Receiving TANF/CalWorks ............................................................................................52
          Receiving SSI/SSP ........................................................................................................53
          Receiving General Assistance .......................................................................................54
          Parents Receiving Assistance .......................................................................................55
          Persons in Household – Dependent ..............................................................................56
          Persons in Household – Independent ............................................................................57
          Adjusted Gross Income – Dependent ............................................................................58
          Adjusted Gross Income – Independent ..........................................................................59
          Other Income – Dependent ...........................................................................................60
          Other Income – Independent .........................................................................................61
          Total Income – Dependent ............................................................................................62
          Total Income – Independent ..........................................................................................63
          Method A Eligibility Flag ................................................................................................64
          Method B Eligibility Flag ................................................................................................65
          BOGW Eligibility Flag ....................................................................................................66
          Confirmation – Parent/Guardian ....................................................................................67
          Parent/Guardian Name..................................................................................................68
          Confirmation – Applicant ...............................................................................................69
          Residency Status ..........................................................................................................70
Appendix A. BOGW Flag Algorithms ....................................................................................71
     Dependency Flag ..........................................................................................................71
               Included/Excluded Questions .............................................................................71
     Eligibility Flag ................................................................................................................72
               Method A Flag and Algorithm .............................................................................72
               Method B Flag, Algorithm, and Income Table ....................................................72
               Computing the Final BOGW Eligibility Flag ........................................................73
               Optional Responses...........................................................................................74




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                               1. BOGW Application Design
The Board of Governors Waiver (BOGW) Application is an interactive HTML form linked to
CCCApply. When the applicant selects the Financial Aid link on the CCCApply home page and
then selects the Online BOG Fee Waiver application link, the BOG Fee Waiver home page is
displayed.




There is a separate BOGW Application for each school year, with links on the BOG Fee Waiver
home page for the current and upcoming years. An applicant may file only one application per
school per year.

       Note that colleges may include the Summer term at the beginning or end of the year.




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BOGW Online Application Data Dictionary: 2008-2009                              BOGW Application Design




General Information

Each BOGW Application consists of multiple pages:
    An Introductory Page, with general information and instructions.
    Application Pages, on which the applicant provides all information required for applying
       for a BOG Waiver. These pages include:
           - Personal Information Page
           - Special Eligibilities Page
           - Eligibility Method Page
           - Supplemental Questions (optional; provided by individual college or district)
    A Submittal Page, on which the applicant confirms submission of the application to the
       college.
    A Confirmation Page, on which the submission of the application to the college is
       confirmed and recorded, and on which additional required documentation is listed.
These pages are separately described and illustrated in the following four sections of this
document.


Auto-Population

The following fields of the BOG Waiver Application Pages auto-populate from the applicant‘s
CCCApply account:
    Last Name, First Name, Middle Initial
    Daytime Telephone
    Email Address
    Current Mailing Address: Street Address, City, State, Zip Code
    Social Security Number
    Date of Birth

No other fields on the application auto-populate. This includes the Marital Status field, which is
entirely independent of the Marital Status field in the CCCApply application database.

All fields on the Application Pages auto-populate from previous BOG Fee Waiver applications.


Data Formats

Each data value is stored in the database in the format in which it is entered by the applicant. The
stored value format is the default for downloading, but an alternate format for download can be
specified by the user through the Export Wizard. Selectable formats are listed in Appendix B of
this document. In addition, the user can define custom formats.




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BOGW Online Application Data Dictionary: 2008-2009                                    BOGW Application Design



California Residency

The Introductory page points out that the BOG Waiver is available for California residents only,
including the following text:

         This FEE WAIVER is for California residents only. If you are not a California Resident, do not
         complete this application. You can instead complete the Free Application for Federal Student Aid
         (FAFSA) to be considered for other types of financial aid. Note: Students who are exempt from
         paying nonresident tuition under Education Code Section 68130.5 (AB540) are not current
         California residents.
The first underlined text provides a link to a definition of California residency. The second
underlined text provides a link to the FAFSA site.


BOG Fee Waiver and FAFSA

The Introductory Page recommends that the applicant apply for FAFSA as appropriate:
         If you need money to help with books, supplies, food, rent, transportation, and other costs, please
         complete a Free Application for Federal Student Aid (FAFSA) right away. It's OK to file both the
         FEE WAIVER (for quick action) and the FAFSA (to be considered for more money). Contact the
         Financial Aid Office for more information.
The underlined text provides a link to the FAFSA site.

The Eligibility Methods page includes the following about FAFSA:
         The Financial Aid Office will review your income and let you know if you qualify for an automatic
         ENROLLMENT FEE WAIVER. Even if you do not qualify using this simple method, you should
         file a FAFSA. Many students do not qualify under Method A or Method B but still qualify for an
         ENROLLMENT FEE WAIVER and MORE FINANCIAL AID by completing the FAFSA.



Help

The HELP link in the BOG Fee Waiver application brings up the CCCApply Technical Support
page. There are no specific Help options for the fields on the BOG Fee Waiver Application
pages.


Privacy

Applicant data input via CCCApply, including the BOG Waiver Application, is owned jointly by
the vendor and the colleges, and is protected as described in a Privacy Statement developed by
the Chancellor‘s Office and the vendor. CCCApply includes links to the Privacy Statement on
account creation displays and on the Request for Consent page. Any changes to the Privacy
Statement must be approved by legal counsel for both the Chancellor‘s Office and the vendor.




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BOGW Online Application Data Dictionary: 2008-2009                           BOGW Application Design




Introductory Page

Selecting the ―Fall 2008 - Spring 2009‖ link from the BOG Fee Waiver home page results in the
display of the Log On page (if the user is not already logged on), then the My Applications page
for the BOG Fee Waiver. On the My Applications page, the user can choose a college and start a
new application; resume an application in progress; or view previously submitted applications.




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BOGW Online Application Data Dictionary: 2008-2009                           BOGW Application Design




Introduction Page

Selecting a college and clicking the Start New Application button results in the display of an
Introductory page as illustrated below. The Introduction page includes general information and
instructions as well as the college‘s address and contact information.




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BOGW Online Application Data Dictionary: 2008-2009                             BOGW Application Design



In addition, the Introduction page can include special information or instructions specified by the
college, as in the following example.




The applicant clicks on the Begin the BOG Application button at the bottom of the Introduction
page to proceed to the Application Pages.


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BOGW Online Application Data Dictionary: 2008-2009                            BOGW Application Design




Application Pages

The Application pages contain all of the questions an applicant must answer in order to apply for
a BOG Fee Waiver.


Personal Information Page

The first Application page is the Personal Information page. Except for the Marital Status and
Dependency Status sections, these fields auto-populate from the user‘s account information.




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BOGW Online Application Data Dictionary: 2008-2009            BOGW Application Design




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BOGW Online Application Data Dictionary: 2008-2009                               BOGW Application Design




If the Application is for a District, the Personal Information page begins with a field for selecting
the college:




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BOGW Online Application Data Dictionary: 2008-2009                                BOGW Application Design



Special Eligibilities Page

Clicking SAVE & CONTINUE at the bottom of the Personal Information page leads to the Special
Eligibilities page. It always includes fields about Special Classifications that offer eligibility for
the BOG Fee Waiver. In addition, if the applicant was not born before January 1, 1985, it
includes additional questions about dependency.




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BOGW Online Application Data Dictionary: 2008-2009            BOGW Application Design




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BOGW Online Application Data Dictionary: 2008-2009                              BOGW Application Design



Eligibility Methods Page

Clicking SAVE & CONTINUE at the bottom of the Special Eligibilities page leads to the
Eligibility Methods page. This page includes fields for determining financial eligibility for the
BOG Fee Waiver and for confirming under oath the truth of the information provided on the
Application Pages. Questions on the Eligibility Methods page depend in part on previous
responses regarding dependency, so the Personal Information and Special Eligibilities pages
must be completed before the Eligibility Methods page can be accessed.

The screen below shows the Eligibility Methods page for a dependent applicant.




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BOGW Online Application Data Dictionary: 2008-2009            BOGW Application Design




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BOGW Online Application Data Dictionary: 2008-2009                         BOGW Application Design



The screen below shows the Eligibility Methods page for an independent applicant.




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BOGW Online Application Data Dictionary: 2008-2009                             BOGW Application Design




The bottom of the Eligibility Method page includes a SUBMIT button; clicking on this will lead
to the Application Submittal page.


Application Submittal Page

When the applicant chooses to submit the application, the Application Submittal page will be
displayed. This page allows the applicant to submit the application or to return to the application
without submitting.




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BOGW Online Application Data Dictionary: 2008-2009                           BOGW Application Design




Confirmation Page

After an application has been successfully submitted, a Confirmation page will be displayed.
This page will include a list of proofs required for claims made in the application.




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BOGW Online Application Data Dictionary: 2008-2009                             BOGW Application Design



For record keeping, the applicant can choose to print the application data by clicking on the link
at the bottom of the page. This will generate a printable version of the application data in the
following format:




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BOGW Online Application Data Dictionary: 2008-2009




                                     2. Data Element Definitions


College Selection

    Data Name:              College Selection
    Description:            For a district application, the applicant‘s selected college.
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 40
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must select the college you are
                            planning to attend.‖
    Usage:
    Notes/Constraints:      This prompt appears only for district applications.
    Online Display:         Please select the college you are planning to attend: {popup list}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Colleges served by the district application




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BOGW Online Application Data Dictionary: 2008-2009                                      Data Element Definitions



Enrollment Term (Year)

    Data Name:              Enrollment term
    Description:            The period covered by the BOGW application
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 5
    Characteristics:        Hidden
                            System-generated
                            Downloadable
    Input Rules:            N/A
    Usage:                  Identifies the BOG Waiver period covered by the application (e.g., 2008-09).
    Notes/Constraints:      This field can but SHOULD NOT be modified via the Control Center
                            Application Controls.
    Online Display:         N/A
    Online Help:            None
    Values - Labels:        Always ―2009‖ for 2008-09 application




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BOGW Online Application Data Dictionary: 2008-2009                                     Data Element Definitions



Legal Name: Last

    Data Name:              Student name - last
    Description:            Applicant‘s legal last name.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 25
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―You must enter your last name.‖
    Usage:
    Notes/Constraints:      None
    Online Display:         Last name: {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                                      Data Element Definitions



Legal Name: First

    Data Name:              Student name - first
    Description:            Applicant‘s legal first name.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 20
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―You must enter your first name.‖
    Usage:
    Notes/Constraints:
    Online Display:         First name: {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                              Data Element Definitions



Legal Name: Middle Initial

    Data Name:              Student name – middle initial
    Description:            Applicant‘s legal middle initial.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
                            Auto-populates from account creation: middle name
    Input Rules:            Optional user response.
    Usage:
    Notes/Constraints:      None
    Online Display:         Middle initial: {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Daytime Telephone

    Data Name:              Daytime phone number
    Description:            Applicant‘s daytime telephone number.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ―US Phone 1‖ format: (xxx) xxx-xxxx
    Length:                 14
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―Daytime telephone number: invalid
                            or absent. This field must be a valid telephone number in the U.S./Canada (###)
                            ###-#### format. If this is a foreign number format, leave this entry blank.‖
                            Parentheses, spaces, hyphens, and periods will be ignored in input;
                            saved/downloadable value will be formatted as indicated above.

    Usage:
    Notes/Constraints:      None
    Online Display:         Daytime telephone: {textbox} (###)###-####
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



E-mail Address

    Data Name:              E-mail address
    Description:            Applicant‘s email address.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 48
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response. Must contain one ‗@‘ symbol and one ‗.‘; else error
                            message, ―E-mail address: invalid or absent. This question only accepts valid e-
                            mail addresses.‖
    Usage:
    Notes/Constraints:      If ―Check this box if you do not have an e-mail address‖ is checked, the
                            application will auto-populate the E-mail Address field with the applicant‘s Xap-
                            supplied default CCCApply e-mail address that is automatically created when a
                            CCCApply account is created.
    Online Display:         E-mail address: {textbox}
                            {checkbox} Check this box if you do not have an e-mail address.
                            Since e-mail address is required to complete the application, CCCApply will
                            assign you an e-mail address. Your e-mail address will be [username]@cccapply.org.
                            To send and receive e-mails using your CCCApply e-mail account, you need to
                            use CCCApply Mail. You can access CCCApply Mail from the CCCApply
                            website at www.cccapply.org within the Ask the Experts area.

    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                                     Data Element Definitions



Current Mailing Address: Street

    Data Name:              Mailing address - street
    Description:            Street portion of applicant‘s current mailing address.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 30
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―Current mailing address: You must
                            specify the street.‖
    Usage:
    Notes/Constraints:      None
    Online Display:         Street address or PO box: {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                                     Data Element Definitions



Current Mailing Address: City

    Data Name:              Mailing address - city
    Description:            City portion of applicant‘s current mailing address.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 20
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―Current mailing address: You must
                            specify the city.‖
    Usage:
    Notes/Constraints:      None
    Online Display:         City: {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Current Mailing Address: State

    Data Name:              Mailing address - state
    Description:            State portion of applicant‘s current mailing address.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 2
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―Current mailing address: You must
                            select the state from the list.‖
    Usage:
    Notes/Constraints:      None
    Online Display:         State: {drop-down menu}
    Online Help:            None
    Values - Labels:        blank/null [internal              IA - Iowa             ND - North Dakota
                            default]                          KS - Kansas           OH - Ohio
                            AL - Alabama                      KY - Kentucky         OK - Oklahoma
                            AK - Alaska                       LA - Louisiana        OR - Oregon
                            AS - American Samoa               ME - Maine            PA - Pennsylvania
                            AZ - Arizona                      MD - Maryland         PR - Puerto Rico
                            AR - Arkansas                     MA - Massachusetts    RI - Rhode Island
                            CA - California                   MI - Michigan         SC - South Carolina
                            CZ - Canal Zone                   MN - Minnesota        SD - South Dakota
                            CO - Colorado                     MS - Mississippi      TN - Tennessee
                            CT - Connecticut                  MO - Missouri         TX - Texas
                            DE - Delaware                     MT - Montana          UT - Utah
                            DC - Dist. of Col                 NE - Nebraska         VT - Vermont
                            FL - Florida                      NV - Nevada           VI - Virgin Islands
                            GA - Georgia                      NH - New Hampshire    VA - Virginia
                            GU - Guam                         NJ - New Jersey       WA - Washington
                            HI - Hawaii                       NM - New Mexico       WV - West Virginia
                            ID - Idaho                        NY - New York         WI - Wisconsin
                            IL - Illinois                     NC - North Carolina   WY - Wyoming
                            IN - Indiana




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BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Current Mailing Address: Zip Code

    Data Name:              Mailing address - zip code
    Description:            Zip code portion of applicant‘s current mailing address.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ―Zipcode 1‖ format xxxxx-xxxx or xxxxx
    Length:                 10
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―Current mailing address: Zip code
                            is invalid or absent. This field must be a valid zip code in ##### or #####-####
                            format.‖
    Usage:
    Notes/Constraints:      None
    Online Display:         Zip code: {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




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BOGW Online Application Data Dictionary: 2008-2009                                          Data Element Definitions



Social Security Number

    Data Name:              Social Security Number
    Description:            Applicant‘s social security number.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Social Security 1; xxx-xx-xxxx
    Length:                 11
    Characteristics:        Downloadable
                            Auto-populates from previous entry
    Input Rules:            Required user response, unless applicant checks box labeled ―Check this box if
                            you have no Social Security number or decline to state‖; else error message,
                            ―Social Security number: invalid or absent. The field must be numeric and
                            entered in xxx-xx-xxxx or xxxxxxxxx format.‖
                            Hyphens are not required in input, but will be inserted in stored value.
                            The two Social Security number entries (―Social Security Number‖ and ―CCC:
                            Confirm SSN‖) must match; else error message, ―The Social Security numbers
                            you entered do not match. Please reenter and reconfirm your Social Security
                            number.‖
                            Social Security number must meet validity check; else error message, ―The
                            Social Security number you entered is not valid.‖
    Usage:
    Notes/Constraints:      The text and prompt for this field are constrained by legal and political
                            mandates. This language must be approved by the Legal Counsel of the CCC
                            Chancellor‘s Office
    Online Display:         Your Social Security number must be accurate to ensure the integrity of your
                            permanent record. It is used as a means of identifying records pertaining to
                            students and to facilitate financial aid.
                            Additionally:
                                     The Social Security number is required for to claim tax credits for higher
                                      education costs known as the Hope Scholarship Tax Credit and Lifelong
                                      Learning Credit in accordance with the Taxpayer Relief Act of 1997.
                                     This information may be provided to the Chancellor’s Office of the
                                      California Community Colleges for purposes of evaluating, auditing, and
                                      improving state education programs under California Law (Chapter
                                      1458, stats. 1985).
                            Your information is protected by secure transmission and by the provisions of
                            our privacy policy {hyperlink}.
                            Social Security Number: {textbox} ###-##-####
    Online Help:            Clicking on ―our privacy policy‖ hyperlink brings up full privacy policy
                            statement in new window.
    Values - Labels:        Blank/null [internal default]
                            Valid SSN text string



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BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Social Security Number Confirmation

    Data Name:              CCC: Confirm SSN
    Description:            Confirmation of applicant‘s social security number.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Social Security 1; xxx-xx-xxxx
    Length:                 11
    Characteristics:        Downloadable
                            Auto-populates from previous entry
    Input Rules:            Required user response, unless applicant checks box labeled ―Check this box if
                            you have no Social Security number or decline to state‖; else error message,
                            ―Social Security number: invalid or absent. The field must be numeric and
                            entered in xxx-xx-xxxx or xxxxxxxxx format.‖
                            Hyphens are not required in input, but will be inserted in stored value.
                            The two Social Security number entries (―Social Security Number‖ and ―CCC:
                            Confirm SSN‖) must match; else error message, ―The Social Security numbers
                            you entered do not match. Please reenter and reconfirm your Social Security
                            number.‖
                            Social Security number must meet validity check; else error message, ―The
                            Social Security number you entered is not valid.‖
    Usage:
    Notes/Constraints:
    Online Display:         Please confirm your Social Security number: {textbox} ###-##-####

    Online Help:
    Values - Labels:        Blank/null [internal default]
                            Valid SSN text string




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BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Social Security Number: None

    Data Name:              SSN - No SSN?
    Description:            Applicant has no social security number or declines to provide it.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
                            Auto-populates from previous response
    Input Rules:            Optional user response.
                            Must be checked if there is no entry for Social Security Number.
                            Cannot check this box if SSN is entered; else error message, ―You cannot have
                            ‗Check this box if you have no Social Security number or decline to state‘
                            checked if you entered a Social Security number.‖
    Usage:
    Notes/Constraints:      None

    Online Display:         {Checkbox} Check this box if you have no Social Security number or decline to
                            state.
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes




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BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Student ID

    Data Name:              Bog – Student ID
    Description:            Student ID at college to which application is being made
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 20
    Characteristics:        Downloadable
                            Auto-populates from previous entry
    Input Rules:            Optional user response
    Usage:
    Notes/Constraints:      A field for the Student ID was added to paper application for 2006-07.
    Online Display:         If you know your Student ID number at the college, please enter it: {textbox}
    Online Help:
    Values - Labels:        Blank/null [internal default]
                            Text string




                                                     - 35 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                         Data Element Definitions



Birth Date

    Data Name:              Date of birth
    Description:            Applicant‘s date of birth.
    Last Revision:          April 17, 2005
    MIS Correlation:        COMIS DED SB03
    Data Type/Format: Alphanumeric; ―Date 01‖ format mm/dd/yyyy
    Length:                 10
    Characteristics:        Downloadable
                            Auto-populates from account creation
    Input Rules:            Required user response; else error message, ―Date of birth: invalid or absent.
                            The field must be a valid date in mm/dd/yyyy format.‖
                            Leading 0‘s are not required in input, but will be inserted in stored value.
    Usage:
    Notes/Constraints:      Birth date is sensitive information, protected by federal law and the Office of
                            Civil Rights (with regard to age discrimination). Any change to the text, prompt,
                            access, or transmission of this data item must be approved by the Legal Counsel
                            of the CCC Chancellor‘s Office and the Office of Civil Rights.
                            This information may not be provided to staff in the capacity of making a
                            decision to admit an applicant until after the applicant is admitted—that is,
                            uniformly enabled to register for classes.
    Online Display:         This information is used to comply with state and federal law pertaining to
                            residency, guardianship, admission of minors to college, and protection of
                            minors in online transaction environments, as well as to differentiate between
                            persons having the same name. This information will not be used in making
                            admissions decisions except as permitted by law.
                            Date of birth: {date textbox} mm/dd/yyyy
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid date




                                                     - 36 -                                                 6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                         Data Element Definitions



Marital Status

    Data Name:              BOG - Marital Status
    Description:            Applicant‘s marital status as stated for BOGW Application
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
                            Does not auto-populate
    Input Rules:            Required user response; else error message, ―You must select your marital
                            status.‖
                            Must be consistent with response to question, ―As of today, are you married or in
                            a Registered Domestic Partnership‖; else error message, ―Your answers to
                            ‗Marital status‘ and ‗As of today, are you married or in a Registered Domestic
                            Partnership‘ are contradictory. Please fix the appropriate field(s).‖
    Usage:                  If value is R (Registered Domestic Partnership) and the Dependency Flag is I
                            (Independent), the Eligibility Methods Page will include the instruction, ―Treat
                            your Registered Domestic Partner as your spouse in the following questions.‖
    Notes/Constraints:      Marital Status is highly sensitive information, protected by federal law and the
                            Office of Civil Rights. Any change to the text, prompt, access, or transmission of
                            this data item must be approved by the Legal Counsel of the CCC Chancellor‘s
                            Office and the Office of Civil Rights.
                            This information may not be provided to staff in the capacity of making a
                            decision to admit an applicant until after the applicant is admitted—that is,
                            uniformly enabled to register for classes.

    Online Display:         This information will be used by CCCApply to determine whether
                            parent/guardian contact information is needed. It will not be used to determine
                            who will be admitted to the college.
                            The California Domestic Partner Rights and Responsibilities Act extends new
                            rights, benefits, responsibilities and obligations to individuals in domestic
                            partnerships registered with the California Secretary of State under Section 297
                            of the Family Code. If you are in a Registered Domestic Partnership (RDP),
                            you will be treated as an Independent married student to determine eligibility for
                            this Fee Waiver and will need to provide income and household information for
                            your domestic partner. If you are a dependent student and your parent is in a
                            Registered Domestic Partnership, you will be treated the same as a student
                            with married parents and income and household information will be required for
                            the parent's domestic partner. (These new provisions apply to state student
                            financial aid only, not to federal student financial aid.)
                            Marital status: {Select marital status: drop-down menu}
    Online Help:            None




                                                     - 37 -                                                 6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                                   Data Element Definitions




    Values - Labels:        Blank/null [internal default]
                            S – Single
                            M – Married
                            D – Divorced
                            X – Separated
                            W – Widowed
                            R – Registered Domestic Partner




Registered Domestic Partnership

    Data Name:              BOG - Y/N: Reg Dom Partner?
    Description:            Whether applicant or parent is in a Registered Domestic Partnership
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must select Yes or No to
                            specify whether or not you or your parent are in a Registered Domestic
                            Partnership.‖
                            Must be Yes if Marital Status is R (Registered Domestic Partner); else error
                            message, ―Your responses to the marital status and registered domestic
                            partnership questions are contradictory. Please fix the appropriate field(s).‖
    Usage:                  If value is Yes, the Special Eligibilities Page will include the instruction, ―In
                            answering the following questions treat a Registered Domestic Partner of your
                            parent also as your parent.‖
                            If value is Yes and the Dependency Flag is D (Dependent), the Eligibility
                            Methods Page will include the instruction, ―In answering the following questions
                            treat a Registered Domestic Partner of your parent also as your parent.‖

    Notes/Constraints:      None.
    Online Display:         Are you or your parent in a Registered Domestic Partnership with the California
                            Secretary of State under Section 297 of the Family Code? {drop-down menu}
                            (Answer “Yes” if you or your parent are separated from a Registered Domestic Partner but have NOT
                            FILED a Notice of Termination of Domestic Partnership with the California Secretary of State’s
                            Office.)

    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 38 -                                                            6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Born Before Jan. 1, 1985

    Data Name:              BOG - Born before Jan 1
    Description:            Whether applicant was born before Jan. 1, 1985
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must select Yes or No to
                            specify whether or not you were born before January 1, 1985.‖
                            Must be consistent with Birth date; else error message, ―You have answered that
                            you were born before January 1, 1985. However, the date of birth you entered is
                            after January 1, 1985. Please fix the appropriate field(s)‖ or ―You have answered
                            that you were NOT born before January 1, 1985. However, the date of birth you
                            entered is before January 1, 1985. Please fix the appropriate field(s).‖

    Usage:                  If this value is Yes, the BOGW Dependency Flag will be set to I (Independent).

    Notes/Constraints:      1985 is year of first term covered by application, minus 23 years.
    Online Display:         Were you born before January 1, 1985? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 39 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                                       Data Element Definitions



Currently Married or in RDP

    Data Name:              BOG – Married/Partnership as of today
    Description:            Whether applicant is currently married or in a registered domestic partnership.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must select Yes or No to
                            specify whether or not you are married or in a Registered Domestic Partnership.‖
                            Must be consistent with response to Marital status; else error message, ―Your
                            answers to 'Marital status' and 'As of today, are you married or in a Registered
                            Domestic Partnership' are contradictory. Please fix the appropriate field(s).‖
    Usage:                  If this value is Yes, the BOGW Dependency Flag will be set to I (Independent).

    Notes/Constraints:
    Online Display:         As of today, are you married or in a Registered Domestic Partnership (RDP)?
                            (Answer "Yes" if you are separated but not divorced or have not filed a termination notice to dissolve
                            partnership.) {drop-down menu}

    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                       - 40 -                                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                     Data Element Definitions



Dependents Living with You

    Data Name:              BOG - Dep living with you
    Description:            Whether applicant has dependents
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must select Yes or No to
                            specify whether or not you have dependents living with you.‖
    Usage:                  If this value is Yes, the BOGW Dependency Flag will be set to I (Independent).

    Notes/Constraints:
    Online Display:         Do you have children who receive more than half of their support from you or
                            other dependents who live with you (other than your children and spouse) who
                            receive more than half of their support from you, now and through June 30,
                            2009? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 41 -                                             6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Orphan or Ward of Court

    Data Name:              BOG - Orphan or ward
    Description:            Whether applicant
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must select Yes or No to
                            specify whether or not you are/were an orphan or ward of the court.‖
    Usage:                  If this value is Yes, the BOGW Dependency Flag will be set to I (Independent).

    Notes/Constraints:
    Online Display:         Are (a) both your parents deceased, or (b) are you (or were you until age 18) a
                            ward/dependent of the court? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 42 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                      Data Element Definitions



Veteran of US Armed Forces

    Data Name:              BOG - Veteran of US forces
    Description:            Whether applicant is a veteran of the U.S. Armed Forces.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must select Yes or No to
                            specify whether or not you are a veteran of the U.S. Armed Forces.‖
    Usage:                  If this value is Yes, the BOGW Dependency Flag will be set to I (Independent).

    Notes/Constraints:
    Online Display:         Are you a veteran of the U.S. Armed Forces or currently serving on active duty
                            for purposes other than training? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 43 -                                              6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                          Data Element Definitions



Declared Dependent on Parent(s)’ Taxes

    Data Name:              BOG - Claimed on parents tax
    Description:            Whether applicant has been declared as a dependent by one or both parents in
                            most recent tax return.
    Last Revision:          June 4, 2009
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response when included on application; else error message, ―You
                            must select Yes or No to specify whether or not you are/will be claimed as an
                            exemption.‖
    Usage:                  If this value is ‗Yes‘, the BOG Dependency Flag will be set to D (Dependent)
                            and the Eligibility Methods Page will follow the Dependent Applicant format.
                            If this value is ‗No‘ or ‗Parent(s) won‘t file‘, and Living with Parent(s) is ‗No‘,
                            the BOG Dependency Flag will be set to I (Independent) and the Eligibility
                            Methods Page will follow the Independent Applicant format.
    Notes/Constraints:      Included on application only if applicant has responded No to all Dependency
                            Status questions on the Personal Information Page.
                            The paper application says: ―If you answered ‗No‘ or ‗Parent(s) will not file‘ to
                            question [Claimed on parents tax], and ‗No‘ to question [Live with parents], you
                            are a dependent student for all student aid except this enrollment fee waiver.
                            You [should] answer questions as an INDEPENDENT student on the rest of this
                            application, but please try to get your PARENT information and file a FAFSA so
                            you may be considered for other student aid. You cannot get other student aid
                            without your parent(s‘) information.‖
    Online Display:         If your parent(s) filed or will file a 2008 U.S. Income Tax Return, were you, or will
                            you be claimed on their tax return as an exemption by either or both of your
                            parents? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            2 - Parent(s) won't file
                            1 - Yes
                            0 - No




                                                     - 44 -                                                  6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Living with Parent(s)

    Data Name:              BOG - Live with parents
    Description:            Whether applicant currently lives with one or both parents.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response when included on application; else error message, ―You
                            must select Yes or No to specify whether or not you live with one or both of
                            your parents.‖
    Usage:                  If this value is Yes, the BOGW Dependency Flag will be set to D (Dependent)
                            and the Eligibility Methods Page will follow the Dependent Applicant format.
                            If this value is No AND Declared Dependent on Parent(s)‘ Taxes is also No, the
                            BOGW Dependency Flag will be set to I (Independent) and the Eligibility
                            Methods Page will follow the Independent Applicant format.

    Notes/Constraints:      Included on application only if applicant has responded No to all of the
                            Dependency Status questions on the Personal Information Page.
    Online Display:         Do you live with one or both of your parents? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 – No




                                                     - 45 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



BOGW Dependency Flag

    Data Name:              BOG - Dependency
    Description:            Whether applicant is determined to be dependent or independent.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ―Yes/No 1‖ format
    Length:                 1
    Characteristics:        Downloadable
                            System-generated
                            Hidden
    Input Rules:            N/A
    Usage:                  Determines how eligibility questions will be asked (whether in terms of or
                            applicant status or parental status).
    Notes/Constraints:      Flags applicants as dependent or independent based on algorithm described in
                            Appendix A.
    Online Display:         None
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            D – Dependent
                            I – Independent




                                                     - 46 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Veteran Eligibility

    Data Name:              BOG - Cert Veteran Affairs
    Description:            Whether applicant has certification of waiver eligibility from Veterans Affairs.
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Optional user response.
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide certification of eligibility as a dependent from the
                            Department of Veterans Affairs.‖
    Notes/Constraints:
    Online Display:         Do you have certification from the California Department of Veterans Affairs that
                            you are eligible for a dependent's fee waiver? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 47 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



National Guard Eligibility

    Data Name:              BOG - Cert Nat‘l Guard
    Description:            Whether applicant has certification of waiver eligibility from the National
                            Guard.
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Optional user response.
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide certification of eligibility as a dependent from the National
                            Guard.‖
    Notes/Constraints:
    Online Display:         Do you have certification from the National Guard Adjutant General that you are
                            eligible for a dependent's fee waiver? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 48 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Medal of Honor Eligibility

    Data Name:              BOG - Eligible Medal of Honor
    Description:            Whether applicant is eligible for waiver as a recipient of the Congressional
                            Medal of Honor or as a child of a recipient.
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Optional user response.
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide documentation of eligibility as a Congressional Medal of
                            Honor recipient from the California Department of Veterans Affairs.‖
    Notes/Constraints:
    Online Display:         Are you eligible as a recipient of the Congressional Medal of Honor or as a child
                            of a recipient? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 49 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Victim of 9/11 Eligibility

    Data Name:              BOG - Eligible 9-11 Victim
    Description:            Whether applicant is eligible for waiver as a dependent of a victim of the
                            September 11, 2001 terrorist attack.
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Optional user response.
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide documentation of eligibility as a dependent of a victim of the
                            September 11, 2001 terrorist attack from the California Victim Compensation
                            and Government Claims Board.‖
    Notes/Constraints:
    Online Display:         Are you eligible as a dependent of a victim of the September 11, 2001 terrorist
                            attack? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 50 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Dependent of Police/Firefighter Killed

    Data Name:              BOG - Eligible law or fire killed
    Description:            Whether applicant is eligible for waiver as a dependent of a deceased law
                            enforcement/fire suppression personnel killed in the line of duty
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Optional user response.
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You are required to provide current proof of benefits as a dependent of law
                            enforcement or fire suppression personnel killed in the line of duty‖.
    Notes/Constraints:
    Online Display:         Are you eligible as a dependent of a deceased law enforcement/fire suppression
                            personnel killed in the line of duty? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 51 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Receiving TANF/CalWorks

    Data Name:              BOG - Receiving assist TANF
    Description:            Whether applicant is currently receiving TANF/CalWorks.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response unless responses on Special Eligibilities page set
                            Temporary Method A flag to ―Yes‖; else error message, ―You must select Yes or
                            No to specify whether or not you are receiving assistance from
                            TANF/Calworks.‖
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide documentation to the college that you currently receive
                            Temporary Assistance for Needy Families (TANF).‖
    Notes/Constraints:
    Online Display:         Are you currently receiving monthly cash assistance for yourself or any
                            dependents from:
                            Temporary Assistance for Needy Families (TANF) / CalWorks?
                            {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 52 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Receiving SSI/SSP

    Data Name:              BOG - Receiving assist SSI/SSP
    Description:            Whether applicant is currently receiving SSI/SSP.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response unless responses on Special Eligibilities page set
                            Temporary Method A flag to ―Yes‖; else error message, ―You must select Yes or
                            No to specify whether or not you are receiving assistance from SSI/SSP.‖
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide documentation to the college that you currently receive
                            Supplemental Security Income (SSI) / State Supplementary Payment (SSP).‖
    Notes/Constraints:
    Online Display:         Are you currently receiving monthly cash assistance for yourself or any
                            dependents from:
                            Supplemental Security Income (SSI) / State Supplementary Payment (SSP)?
                            {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 53 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                         Data Element Definitions



Receiving General Assistance

    Data Name:              BOG - Receiving assist general
    Description:            Whether applicant is currently receiving General Assistance.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response unless responses on Special Eligibilities page set
                            Temporary Method A flag to ―Yes‖; else error message, ―You must select Yes or
                            No to specify whether or not you are receiving assistance from General
                            Assistance.‖
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide documentation to the college that you currently receive
                            General Assistance.‖
    Notes/Constraints:
    Online Display:         Are you currently receiving monthly cash assistance for yourself or any
                            dependents from:
                            General assistance? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 54 -                                                 6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Parents Receiving Assistance

    Data Name:              BOG - Receiving assist parents
    Description:            Whether income from either TANF/CalWorks or SSI/SSP is a primary source of
                            income for the applicant‘s parents.
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response unless responses on Special Eligibilities page set
                            Temporary Method A flag to ―Yes‖; else error message, ―You must select Yes or
                            No to specify whether or not your parent(s) are receiving TANF/CalWORKS or
                            SSI/SSP as their primary source of income.‖
    Usage:                  If this value is Yes, the temporary BOGW Eligibility A flag is set to Yes (see
                            Appendix A), and the Confirmation page will include the following message:
                            ―You must provide documentation to the college that your parent(s) currently
                            receive Temporary Assistance for Needy Families (TANF) or Supplemental
                            Security Income (SSI) / State Supplementary Payment (SSP).‖
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is D (Dependent).
    Online Display:         Are your parent(s) receiving monthly cash assistance from TANF/CalWORKs or
                            SSI/SSP as a primary source of income? {drop-down menu}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 55 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                      Data Element Definitions



Persons in Household – Dependent

    Data Name:              BOG - Dep: Number household
    Description:            If applicant is dependent, how many persons in household?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer 1 (0-9)
    Length:                 2
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Dependent student: You must enter the number
                                   of persons in your parent(s)' household.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                   according to Method A and therefore your responses in the Method B
                                   section are optional. However, if you respond to one of the Method B
                                   questions, you must respond to all of them.‖
                            Entry must be at least 2; else error message, ―The number of persons in your
                            parent(s)' household must be 2 or greater.‖
    Usage:                  Used in conjunction with Total Income – Dependent to determine Method B
                            eligibility for BOG Fee Waiver.
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is D (Dependent).
    Online Display:         How many persons are in your parent(s)' household? (Include yourself, your
                            parent(s), and anyone who lives with your parent(s) and receives more than 50%
                            of their support from your parents, now and through June 30, 2009.) {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer from 2 to 99




                                                     - 56 -                                              6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Persons in Household – Independent

    Data Name:              BOG - Ind: Number household
    Description:            If applicant is independent, how many persons in household?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer 1 (0-9)
    Length:                 2
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Independent student: You must enter the
                                    number of persons in your household.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                    according to Method A and therefore your responses in the Method B
                                    section are optional. However, if you respond to one of the Method B
                                    questions, you must respond to all of them.‖
                            Entry must be consistent with responses regarding marriage/partnership and
                            dependents on Personal Information Page; else error message such as ―The
                            number of persons in your household must be 1 based on your responses to the
                            questions on screen 1‖ or ―The number of persons in your household must be 2
                            or more based on your responses to the questions on screen 1‖ or ―The number
                            of persons in your household must be 1 or 2 based on your responses to the
                            questions on screen 1.‖

    Usage:                  Used in conjunction with Total Income – Independent to determine Method B
                            eligibility for BOG Fee Waiver.
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is I (Independent).
    Online Display:         How many persons are in your household? (Include yourself, your spouse, and
                            anyone who lives with you and receives more than 50% of their support from
                            you, now and through June 30, 2009.) {textbox}
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer from 1 to 99




                                                     - 57 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                        Data Element Definitions



Adjusted Gross Income – Dependent

    Data Name:              BOG - Dep: AGI
    Description:            If applicant is dependent, what is the adjusted gross income of parent(s) for year
                            <YYYY>?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer, up to 6 digits
    Length:                 10
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Dependent student: You must enter the
                                   adjusted gross income.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                   according to Method A and therefore your responses in the Method B
                                   section are optional. However, if you respond to one of the Method B
                                   questions, you must respond to all of them.‖
                            Commas may be included in entry but will be stripped from saved value.
    Usage:
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is D (Dependent).
    Online Display:         a. Adjusted Gross Income (If 2007 U.S. Income Tax Return was filed, enter the
                            amount from Form 1040, Line 37; Form 1040A, Line 21; or Form 1040EZ, Line
                            4.)     $ {textbox}.00
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer value from 0 to 999999




                                                     - 58 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Adjusted Gross Income – Independent

    Data Name:              BOG - Ind: AGI
    Description:            If applicant is independent, what is adjusted gross income of applicant (and
                            spouse) for year <YYYY>?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer, up to 6 digits
    Length:                 10
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Independent student: You must enter the
                                   adjusted gross income.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                   according to Method A and therefore your responses in the Method B
                                   section are optional. However, if you respond to one of the Method B
                                   questions, you must respond to all of them.‖
                            Commas may be included in entry but will be stripped from saved value.
    Usage:                  Included on application only if the BOGW Dependency Flag is I (Independent).
    Notes/Constraints:       <YYYY> is two years prior to year of first term covered by the application.
    Online Display:         a. 1. Adjusted Gross Income (If 2007 U.S. Income Tax Return was filed, enter
                            the amount from Form 1040, Line 37; Form 1040A, Line 21; or Form 1040EZ,
                            Line 4.)     $ {textbox}.00
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer value from 0 to 999999




                                                     - 59 -                                                6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                          Data Element Definitions



Other Income – Dependent

    Data Name:              BOG - Dep: Other income
    Description:            If applicant is dependent, what is the other income of parent(s) for year
                            <YYYY>?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer, up to 6 digits
    Length:                 10
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Dependent student: You must enter the other
                                   income.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                   according to Method A and therefore your responses in the Method B
                                   section are optional. However, if you respond to one of the Method B
                                   questions, you must respond to all of them.‖
                            Commas may be included in entry but will be stripped from saved value.
    Usage:
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is D (Dependent).
    Online Display:         b. All other income (Include ALL money received in 2007 that is not included in
                            line (a) above. Include TANF benefits, disability, Social Security, child support.)
                                $ {textbox}.00
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer value from 0 to 999999




                                                     - 60 -                                                  6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                          Data Element Definitions



Other Income – Independent

    Data Name:              BOG - Ind: Other income
    Description:            If applicant is independent, what is other income of applicant (and spouse) for
                            year <YYYY>?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer, up to 6 digits
    Length:                 10
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Independent student: You must enter the other
                                   income.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                   according to Method A and therefore your responses in the Method B
                                   section are optional. However, if you respond to one of the Method B
                                   questions, you must respond to all of them.‖
                            Commas may be included in entry but will be stripped from saved value.
    Usage:
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is I (Independent).
    Online Display:         b. All other income (Include ALL money received in 2007 that is not included in
                            line (a) above. Include TANF benefits, disability, Social Security, child support.)
                                $ {textbox}.00
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer value from 0 to 999999




                                                     - 61 -                                                  6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                           Data Element Definitions



Total Income – Dependent

    Data Name:              BOG – Dep: Total income
    Description:            If applicant is dependent, what is the total income of parent(s) for year
                            <YYYY>?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer, up to 6 digits
    Length:                 10
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Dependent student: You must enter the total
                                   income.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                   according to Method A and therefore your responses in the Method B
                                   section are optional. However, if you respond to one of the Method B
                                   questions, you must respond to all of them.‖
                            Commas may be included in entry but will be stripped from saved value.
                            Must be correct mathematical total of Adjusted Gross Income and Other Income,
                            unless the total is greater than 999999; else error message, ―Total income is
                            invalid. If your total income was $1,000,000 or more, please enter 999999.‖
    Usage:                  Used in conjunction with Persons in Household – Dependent to determine
                            Method B eligibility for BOG Fee Waiver.
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is D (Dependent).
    Online Display:         Total income for 2007 (Sum of a. + b.):         $ {textbox}.00
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer value from 0 to 999999




                                                     - 62 -                                                   6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                          Data Element Definitions



Total Income – Independent

    Data Name:              BOG - Ind: Total income
    Description:            If applicant is independent, what is total income of applicant (and spouse) for
                            year <YYYY>?
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Integer, up to 6 digits
    Length:                 10
    Characteristics:        Downloadable
    Input Rules:            Required user response unless Temporary Method A Eligibility Flag is Yes and
                            other Method B fields are all blank; else error message:
                                 If Method A Flag = No: ―Independent student: You must enter the total
                                   income.‖
                                 If Method A Flag = Yes: ―You qualify for an enrollment fee waiver
                                   according to Method A and therefore your responses in the Method B
                                   section are optional. However, if you respond to one of the Method B
                                   questions, you must respond to all of them.‖
                            Commas may be included in entry but will be stripped from saved value.
                            Must be correct mathematical total of Adjusted Gross Income and Other Income,
                            unless the total is greater than 999999; else error message, ―Total income is
                            invalid. If your total income was $1,000,000 or more, please enter 999999.‖
    Usage:                  Used in conjunction with Persons in Household – Independent to determine
                            Method B eligibility for BOG Fee Waiver.
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is I (Independent).
    Online Display:         Total income for 2007 (Sum of a. + b.):        $ {textbox}.00
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Integer value from 0 to 999999




                                                     - 63 -                                                  6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Method A Eligibility Flag

    Data Name:              BOG - Eligibility
    Description:            Whether applicant is eligible for BOG fee waiver using method A.
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ―Yes/No 1‖ format
    Length:                 1
    Characteristics:        Temporary
                            System-generated
                            Hidden
    Input Rules:            N/A
    Usage:                  Flags applicants who are eligible for waiver using Method A algorithm described
                            in Appendix A. Flag is updated as each page is saved, and is used to determine
                            whether certain responses are required or not, as well as in the determination of
                            the BOGW Eligibility Flag.
    Notes/Constraints:
    Online Display:         None
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Yes
                            No




                                                     - 64 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                     Data Element Definitions



Method B Eligibility Flag

    Data Name:              BOG - Eligibility
    Description:            Whether applicant is eligible for BOG fee waiver using method B (income).
    Last Revision:          March 21, 2006
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ―Yes/No 1‖ format
    Length:                 1
    Characteristics:        Temporary
                            System-generated
                            Hidden
    Input Rules:            N/A
    Usage:                  Flags applicants who are eligible for waiver using Method B (income) algorithm
                            described in Appendix A. Flag is used in the determination of the BOGW
                            Eligibility Flag.
    Notes/Constraints:
    Online Display:         None
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Yes
                            No




                                                     - 65 -                                             6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                      Data Element Definitions



BOGW Eligibility Flag

    Data Name:              BOG - Eligibility
    Description:            Whether applicant is eligible for BOG fee waiver, and method (A and/or B) that
                            determined eligibility.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric
    Length:                 1
    Characteristics:        Downloadable
                            System-generated
                            Hidden
    Input Rules:            N/A
    Usage:                  Flags applicants who are eligible for waiver based on algorithm described in
                            Appendix A.
    Notes/Constraints:
    Online Display:         None
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            A – Method A only
                            B – Method B only
                            M – Both Methods A and B
                            N – Not eligible




                                                     - 66 -                                              6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                         Data Element Definitions



Confirmation – Parent/Guardian

    Data Name:              Parent/Guardian Confirmation
    Description:            Whether applicant‘s parent or guardian confirms all information is true, etc.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―Applicant's parent or legal
                            guardian: You must agree to the confirmation statement.‖
    Usage:                  Serves as signature of applicant‘s parent/guardian attesting to the contents of the
                            application.
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is D (Dependent).
    Online Display:              I, <applicant name>, agree to the following statement:
                            Applications for dependent students must be signed by the parent or legal
                            guardian as well as the applicant. Please have your parent or guardian sign
                            below:
                            {checkbox}     I, {textbox for name} , am the parent or legal guardian of
                            <applicant name> and agree to the following statement:
                            I hereby swear or affirm, under penalty of perjury, that all information on this
                            form is true and complete to the best of my knowledge. If asked by an
                            authorized official, I agree to provide proof of this information, which may
                            include a copy of my and my spouse’s 2007 U.S. Income Tax Return. I also
                            realize that any false statement or failure to give proof when asked may be
                            cause for the denial, reduction, withdrawal, and/or repayment of a fee waiver. I
                            authorize release of information regarding this application between the college,
                            the college district, and the Chancellor's Office of the California Community
                            Colleges.
                            Your information is protected by secure transmission and by the provisions of
                            our privacy policy. {hyperlink}

    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 67 -                                                 6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                       Data Element Definitions



Parent/Guardian Name

    Data Name:              Parent/Guardian Name
    Description:            Name of dependent applicant‘s confirming parent or guardian.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 60
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―Applicant's parent or legal
                            guardian: You must enter your name.‖
    Usage:
    Notes/Constraints:      Included on application only if the BOGW Dependency Flag is D (Dependent).
    Online Display:         I, {textbox }, am the parent or legal guardian of <applicant name> and agree to
                            the following statement: ...
    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            Valid text string




                                                     - 68 -                                               6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                         Data Element Definitions



Confirmation – Applicant

    Data Name:              Applicant Confirmation
    Description:            Whether applicant confirms all information is true, etc.
    Last Revision:          April 17, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
    Input Rules:            Required user response; else error message, ―You must agree to the confirmation
                            statement.‖
    Usage:                  Serves as applicant signature attesting to the contents of the application.
    Notes/Constraints:
    Online Display:         {checkbox}        I, <applicant name>, agree to the following statement:
                            I hereby swear or affirm, under penalty of perjury, that all information on this
                            form is true and complete to the best of my knowledge. If asked by an
                            authorized official, I agree to provide proof of this information, which may
                            include a copy of my, my spouse’s, and/or my parents’ 2007 U.S. Income
                            Tax Return. I also realize that any false statement or failure to give proof when
                            asked may be cause for the denial, reduction, withdrawal, and/or repayment of
                            my waiver. I authorize release of information regarding this application between
                            the college, the college district, and the Chancellor's Office of the California
                            Community Colleges.
                            Your information is protected by secure transmission and by the provisions of
                            our privacy policy. {hyperlink}

    Online Help:            None
    Values - Labels:        Blank/null [internal default]
                            1 - Yes
                            0 - No




                                                     - 69 -                                                 6/4/08
BOGW Online Application Data Dictionary: 2008-2009                                     Data Element Definitions



Residency Status

    Data Name:              CCC: Residency Status
    Description:            Applicant‘s preliminary residency status based on Preliminary Residency
                            Determination algorithm.
    Last Revision:          May 4, 2005
    MIS Correlation:        None
    Data Type/Format: Alphanumeric; ASCII Normal
    Length:                 1
    Characteristics:        Downloadable
                            System-generated
                            Hidden
    Input Rules:            N/A
    Usage:                  Result of CCCApply preliminary residency algorithm; see Appendix A of
                            CCCApply Data Specification.
    Notes/Constraints:      None
    Online Display:         None
    Online Help:            None
    Values - Labels:        1 - Resident
                            2 - More information needed
                            3 - Non-Resident




                                                     - 70 -                                             6/4/08
BOGW Online Application Data Dictionary: 2008-2009




                             Appendix A. BOGW Flag Algorithms



Dependency Flag

The BOGW Dependency Flag is set according to applicant responses indicating dependent or
independent status. The flag is used to determine whether the application will ask for financial
information about the applicant or the applicant‘s parent(s).

         If BOGW-Born-before-Jan-1 = ―yes‖
                or BOGW-Married-as-of-today = ―yes‖
                or BOGW-Dep-living-with-you = ―yes‖
                or BOGW-Orphan-or-ward = ―yes‖
                or BOGW-Veteran-of-US-forces = ―yes‖
         then BOGW-Dependency = ―I‖ (Independent);

         else if BOGW-Claimed-on-Parents-Tax = ―no‖ or ―parent(s) won‘t file‖
                  and BOGW-Live-with-parents = ―no‖
         then BOGW-Dependency = ―I‖ (Independent);

         else BOGW-Dependency = ―D‖ (Dependent)


Included/Excluded Questions

In many cases, whether a particular question will be asked depends on the setting of the
Dependency Flag. The algorithm for determining which questions will not be asked is given
below. At download, data elements for unasked questions will be blank or null.

         If BOGW-Dependency = I (Independent),
               Do not ask:
                      Declared Dependent on Parent(s)‘ Taxes
                      Living with Parent(s)
                      Parent Receiving Assistance
                      Persons in Household – Dependent
                      Adjusted Gross Income – Dependent
                      Other Income – Dependent
                      Total Income – Dependent

         If BOGW-Dependency = D (Dependent),
               Do not ask:
                      Persons in Household – Independent
                      Adjusted Gross Income – Independent
                      Other Income – Independent
                      Total Income – Independent


                                                     - 71 -                                   6/4/08
BOGW Online Application Data Dictionary: 2008-2009                       Appendix A. BOGW Flag Algorithms




Eligibility Flag

For computation of the final BOGW Eligibility Flag, two temporary/transitory flags are used to
track the outcomes of Method A and Method B eligibilities separately and then to set the single
final outcome for BOGW Eligibility. These temporary flags are not downloadable.


Method A Flag and Algorithm

Method A eligibility determination is based on Yes/No answers to questions about receiving
benefits and about special eligibility circumstances.

         If     ―BOG – receiving assist TANF‖ = ―yes‖
                or ―BOG – receiving assist SSI/SSP‖ = ―yes‖
                or ―BOG – receiving assist general‖ = ―yes‖
                or ―BOG – receiving assist parents‖ = ―yes‖
                or ―BOG – Cert Veteran Affairs‖ = ―yes‖
                or ―BOG – Cert Nat‘l Guard‖ = ―yes‖
                or ―BOG – Eligible Medal of Honor‖ = ―yes‖
                or ―BOG – Eligible 9-11 Victim‖ = ―yes‖
                or ―BOG – Eligible law or fire killed‖ = ―yes‖
         then Method A Eligibility Flag = ―Yes‖;
         else Method A Eligibility Flag = ―No‖


Method B Flag, Algorithm, and Income Table

For Method B eligibility determination, an income table for the year of the BOG Waiver
application is used. (This table is internal, not displayed on the application form.) If the total
income is over the cap for the number of persons in the household, the applicant is not eligible
under Method B.

For 2008-2009, the Method B income table is:
                          Household Size Max. 2007 Income
                                  1           $15,315
                                  2           $20,535
                                  3           $25,755
                                  4           $30,975
                                  5           $36,195
                                  6           $41,415
                                  7           $46,635
                                  8           $51,855
                  Each additional person (+1) +$5,220




                                                     - 72 -                                        6/4/08
BOGW Online Application Data Dictionary: 2008-2009                     Appendix A. BOGW Flag Algorithms




         If Dependency Flag = ―D‖ (Dependent),
                use ―BOG – Dep: Number household‖ for Household Size
                and ―BOG – Dep: Total income‖ for 2007 Income;

         If Dependency-Flag = ―I‖ (Independent)
                use ―BOG – Ind: Number household‖ for Household Size
                and ―BOG – Ind: Total income‖ for 2007 Income;

         If 2007 Income > Max. 2007 Income for Household Size (from table)
                 then Method B Eligibility Flag = ―No‖;

                  else Method B Eligibility Flag = ―Yes‖ .


Computing the Final BOGW Eligibility Flag

The algorithm for using the Method A Eligibility and Method B Eligibility Flags to compute the
final BOGW Eligibility Flag is as follows:

         If applicant is found eligible for waiver by both Method A and Method B
                 (Method A Eligibility = ―Yes‖ and Method B Eligibility = ―Yes‖),
                 set BOGW-Eligibility = ―M‖ (Multiple Methods);

         else, if found eligible by Method A only
                  (Method A Eligibility = ―Yes‖ and Method B Eligibility = ―No‖),
                  set BOGW-Eligibility = ―A‖ (Method A only);

         else, if found eligible by Method B only
                  (Method A Eligibility = ―No‖ and Method B Eligibility = ―Yes‖),
                  set BOGW-Eligibility = ―B‖ (Method B only);

         else (Method A Eligibility = ―No‖ and Method B Eligibility = ―No‖),
                set BOGW-Eligibility = ―N‖ (Not Eligible).




                                                     - 73 -                                      6/4/08
BOGW Online Application Data Dictionary: 2008-2009                       Appendix A. BOGW Flag Algorithms



Optional Responses

Whether responses to the questions appearing on the Eligibility Methods Page will be required or
optional depends on the Temporary Eligibility A Flag. The algorithm for determining which
questions will not require a response is shown below.

         If Temporary Method A Eligibility is Yes and Dependency Flag is D (Dependent),
                Do not require responses to:
                       Receiving TANF/CalWorks *
                       Receiving SSI/SSP *
                       Receiving General Assistance *
                       Parent Receiving Assistance *
                       Persons in Household – Dependent
                       Adjusted Gross Income – Dependent
                       Other Income – Dependent
                       Total Income – Dependent

         If Temporary Method A Eligibility is Yes and Dependency Flag is I (Independent),
                Do not require responses to:
                       Receiving TANF/CalWorks *
                       Receiving SSI/SSP *
                       Receiving General Assistance *
                       Persons in Household – Independent
                       Adjusted Gross Income – Independent
                       Other Income – Independent
                       Total Income – Independent

                  * Responses are not required to these questions if responses on the Special
                    Eligibilities Page set the Method A Eligibility Flag to Yes.




                                                     - 74 -                                        6/4/08

				
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