Retreat Rental Agreements by thz11885

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									                                       Blue Grass Christian Camp
                                                            &
                                                 Retreat Center
                                                  Rental Contract
Church or Organization _____________________________________________________
Contact Person ____________________________________________________________
Address ___________________________________________________________________
City __________________________________ State ________________ Zip __________
Home Phone _________________________ Work Phone ________________________
  Reservation Dates: ________________________________________________________
  Approximate Arrival Time: ___________ Approximate Departure Time: ___________
  Approximate # Attending: _____ # of Nights: _____ # of Meals (if provided by BCCC) _____
  First meal: (circle) B L D / Last meal: (circle) B L D
         **Meal times are : Breakfast 8:00 AM/Lunch 12 noon/Dinner 5:30 PM unless otherwise agreed upon

                                                   Facility Needs
                                               (please check all that apply)
 __Summit Retreat Center              __Summit Retreat Lodge: # of Rooms_____ # Overnight_____
 __Campside Mill Lodge                __Dorms: # of Girls Overnight _____ # of Boys Overnight_____
                          **For other group needs please complete “Additional Service Form”

Important: Retreat dates are secured ONLY when Blue Grass Christian Camp receives the required deposit and
signed contract. THE CAMP MUST BE NOTIFIED SEVEN DAYS PRIOR TO THE SCHEDULED EVENT WITH A
FINAL COUNT OF THOSE PLANNING TO ATTEND!!
 Please initial that you understand the following:
_______ All events require a 25% deposit. This is calculated based on projected attendance and will
be deducted from final amounted due. _________ is due for your event deposit.

_______ Deposits are not transferable or refundable within 30 day of event
_______ Prices are subject to change. Group will be billed at prices current at time of event
_______ Final Payment terms are net 15 days

 We agree to respect the beliefs of Blue Grass Christian Camp as stated in the Ministry Policy and
 Statement of Faith. We accept responsibility for communicating and seeing that the enclosed
 guidelines are followed. We agree to respect all property and staff of Blue Grass Christian Camp.
Any
 damages incurred by our group will be paid by the organization we represent.

 For Blue Grass Christian Camp:                                                For Retreat Group:

_______________________________                                     ________________________________
 Authorized Signature                                               Group Contact Person

_______________________________                                     ________________________________
 Title                                                              Minister, Business Admin.

_______________________________                                     ________________________________
 Date                                                               Date
 Please keep one copy for your records. Return the original to Blue Grass Christian Camp. A copy signed by Blue Grass
 Christian Camp will be returned to you as a confirmation.
                                              Blue Grass Christian Camp
                                             7463 Athens-Boonesboro Rd
                                                 Lexington, KY 40509
                                         Policies, Guidelines, and Agreements
                                                       Please Read and Sign

MINISTRY POLICY AND STATEMENT OF FAITH
          In accordance with its Articles of Incorporation, the corporation is organized and owned by a self perpetuation Board of
Directors made up of representative men from area Christian Churches/Churches of Christ. These congregations are not
affiliated with any nation ecclesiastic organization and have only Christ as their creed and hold the Scriptures as the only rule in
faith and practice. Our core beliefs hinge on two principles: 1) the Bible is the only inspired Word of God; 2) Jesus alone is both
Lord and Christ. He really lived, He died for our sins, He was raised from the dead, and He is one with God.
          It is our policy to make the camp and retreat center available to other Christian groups and non-profit organizations so
long as the group’s purpose and objectives are not perceived to be contrary or contradictory to the teachings of Christ and the
Scriptures.
          It is Blue Grass Christian Camp’s desire to be used of God to fulfill His purpose in the lives of men and women and
especially children and youth. We welcome groups that we view as having similar purposes, and reserve the right to exclude
groups that teach doctrine that is contrary to our position and conscience.

POLICY AGREEMENT
         We agree to respect the beliefs of Blue Grass Christian Camp and the Christian Church/Church of Christ as set forth in
their ministry policy and statement of faith. We will do nothing by word or act or otherwise that will any way detract from the
testimony of this ministry.
         We agree to abide by the guidelines described on each page of this contract and those posted on the grounds. THE
GROUP LEADER, ON BEHALF OF THE GROUP, INDIVIDUALLY ACCEPTS FULL RESPONSIBILITY OF COMMUNICATING
THESE GUIDELINES TO THE PARTICIPANTS AND WILL FOLLOW THROUGH TO INSURE COMPLIANCE.
         It is understood that Blue Grass Christian Camp is free to determine not to rent the facilities upon the date(s) at issue or
negotiate with another group for rental on the same day(s) until Blue Grass Christian Camp receives a signed contract with
deposit.

INSURANCE/LIABILITY
                   Blue Grass Christian Camp does not provide accident/medical insurance for guests. Guest group agrees to
indemnify and save Blue Grass Christian Camp, its Board of Directors, and employees harmless from all damages, judgments,
expenses, attorney’s fees, and compensation arising out of personal injury, death, or property damage sustained in whole or
part by any or all persons whatsoever as a result of or arising out of any act of omission of guest group, its agents or employees,
or caused by or resulting from any activity incident to the program being conducted by guest group, or use of Blue Grass
Christian Camp facilities, or cancellation/closure due to natural disaster and/or emergency.

GENERAL RULES
                   1.   The use of alcohol and unprescribed drugs is strictly prohibited.
                   2.   Tobacco and smoking is prohibited in all buildings.
                   3.   BGCC staff must approve use of creek area and related equipment.
                   4.   NO PETS allowed on grounds.
                   5.   Respect other guests and the surrounding community, a noise curfew of 11:00 PM is encouraged.
                   6.   Guest groups must provide at least one adult supervisor for every ten school age participants and
                        provide adult supervision of all youth activities, including free time.
                  7.    Vehicle parking is permitted in designated areas only.
                  8.    Possession and use of any weapon, firearm, or firework is strictly prohibited.
                  9.    All unclaimed “lost and found” items will be disposed of after 14 days.
                 10.    Activities will be restricted to the camp property and specific areas rented by guest group.
                 11.    Any damage to buildings, grounds, or property shall be the responsibility of the organization sponsoring the
                        group.

CLEANING AGREEMENT
                  In order to keep costs down, Blue Grass Christian Camp staff asks all groups to assist in cleaning up after
facility use. Cleaning is defined as leaving all rented facilities, except Summit Retreat Lodge Rooms, in the same condition they
were found upon guest group’s arrival. This includes, but is not limited to, sweeping, vacuuming, cleaning bathrooms, cleaning
kitchen, removing all litter, and emptying all trash containers. We understand that if said cleaning agreement is not met Blue
Grass Christian Camp will charge our group a $100 clean-up fee.

I have read, understand and agree to all of the above policies, guidelines, and agreements.

Group Leader’s Signature _____________________________________ Date _________________
Please mail copy of this form along with Rental Contract to the camp office.

								
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