"Send Invoice from Iphone"
August 2010 Capabilities: Time based lab operation management Sample based lab operation management Lab data access management Access authentication and booking control Things to Consider: Business Model: Account based or facility based charging scheme Reporting option: Bookings vs Usages Invoicing Option: Bookings vs Usages One hour block booking or ½ hour block booking Email address as login name or any as login name Login Home Page: Login Reactivation (for Access) Registration (Either online reg form or link to your own reg page or doc) Contact Us email is used for : General inquiry Reactivation Online registration Online Registration: 6 stages: User data entry School/Org selection or entry Supervisor selection or entry User photo upload (optional) Account entry (optional) Confirmation and submission List of Functions: Major functions: User Resources Make Bookings View Bookings Facility Status Report Manager Invoice Manager User Profile Track Samples Staff Resources System Settings Information at Top bar: Login User Name Generic Group Training Records Booking Restrictions Online Help Logout User Resources: Accessing shared data files (FTP configuration) Accessing sample reports Accessing invoice statements Accessing staff-only documents (yet to implement) Accessing course materials (yet to implement) Reporting incidents (underway) Request supports (underway) Make Bookings: Weekly bookings with the selected facility Daily bookings with the selected facility Session bookings with the selected facility Daily booking for all facilities (staff only) Training bookings (staff only) Service bookings (staff only) Commercial bookings (staff only) Booking permission IAW user training certificates (records) Booking email reminder Booking all (staff only) Booking email notice for each booking action View Bookings: View monthly booking calendar against facility View my monthly bookings Facility Status: Show the current (at this very moment) facility booking status and facility login status Staff can access the full view of both Report Manager: Usage Data Report (If system is configured in usage report option): Usage Provide monthly facility booking/usage per user Provide monthly facility booking/usage per facility Provide monthly facility booking/usage per school/org User can view his own booking/usage Supervisor can his own group booking/usage Pulling Data Report by period: Provide facility booking/usage per facility over the selected period Provide monthly facility booking/usage per school/org over the selected period Batch Data Report (Plug-In): Run the full monthly report (both booking and usage) at one go Sort the report in orders of many options User Profile: You can: Register user data manually Register user data through user online submission Step 1: Upon receiving registration email notice, the respective staff will organize the required meet-up and training, etc Step 2: Staff in charge (administration staff) will decide whether to approve the online submission or discard Step 3: Upon the successful registration, system will send out the email notice to the respective user Edit user accounts, certificates, etc. Only system admin and data admin can change user details User can only see their own data and change password User Profile: Search Users by Supervisors Open to all staff and supervisors Search New Users Handy tool to collect information about the number of new user registration during a period of time Track Samples: Staff only Handle sample jobs with multiple groups under one roof Sample based operation Pre-requisite: sample types, sample analysis or process method Capable of producing sample job log report, invoicing, upload sample analysis reports, etc Broadcast Messages: Create your own signature, system will attach your signature automatically for each message Broadcast short messages to all user groups (generic) or certificate groups Generate the entire user email list so that staff can make use of local email client program to send out any emails with attachments Active user list is dynamically changing with new registration, deactivation, etc. Data Logbook Manager: If system is configured in usage tracking: Edit the incorrect login/logout data caused by unexpected data error Auto-fix to those incorrect logs Only system administrator can delete the log record If system is configured in booking tracking: Edit booking records for past two months, starting from the day before Training Manager: Manage training certificates and trainers Trainers: Register trainers for each facility Certificates: Define certificate structures Register each certificate per facility including title, contents, groups, etc. Without certificates, users can not book the facility, but this is subject to the training certificate setting in Facility Manager Staff do not require certificates Account Manager: Register user account information and data including: Account No Account Type: Internal or External Validity control Account charging rate (Account Based Configuration) Budget Manager: Budget envelop mechanism is implemented through budget manager Track each account balance sheet (exclusive of tax) Budget rollover Balance alert Account deactivation control Integrating with future subscription business model (to be implemented) Facility Manager: Facility grouping Register facility information and data including: Facility title Booking parameters control (booking cancellation, weekend booking enable, session, etc) Facility charging rate (Facility Based Configuration) Facility can be computerized or non-computerized, such as tools, meeting rooms, etc. Only the computerized facility can form a usage-loop login (one- to-one) vMFL is available now to deal with many-to-one login Experimental data push to centralize data storage service (to be investigated and implemented) Group Manager: Establish access authentication policy (6 generic levels): System admin Data admin Manager General staff Supervisors Users You can further create many groups under each generic group For example, you can create “beginner user group, intermediate user group, and advance user group” Different groups have the independent booking policies School/Org Manager: Register user school and organization Supervisor Manager: Register supervisor information and data You can get this done through user profile registration to avoid double work For broadcast messages, if you select supervisor group, messages will be sent to the supervisors through supervisor manager It is important to have the supervisor set up for invoicing System Settings: Configure System: Global parameters settings Access records Announcement scroller Plug-in license information Upload Systems Files Upload customized banner image Upload invoice logo image Upload terms & conditions file for online reg form Upload user title file Upload research type file System Settings: Email Receiver Manager: Set up additional staff members to receive online reg request email notice Set up staff members to receive budget alert Email Content Manager Customize the online reg request response email content Customize the user access confirmation email notice content Preview the contents System Settings: Link & Directory Manager: FTP data access setup Online help link setup Online reg link setup (if opt for not using the online reg form) Facility Info Link (underway) System Settings: Set Facility Login: Show facility status through Facility Status Page Facility local logon program permission Summary: ACLS proven, reliable and secured; Online registration and activation; Project-based, account-based or facility-based billing scheme; Weekly, daily and session booking with booking reminders, booking notes and email reminder options; Service booking with automatic notifications; Training booking with automatic notifications; Multiple group sample tracking and reporting; Message broadcast to all users groups; Data reports and invoices. Real time login data collection at terminals of facilities Labs with ACLS: The Analytical Centre: EMU, BMSF, NMR, SSEAU, BMIF, UNSW Microscopy & Histology Unit, UNSW The School of Medical Sciences, UNSW Biological Resources & Imaging Lab, UNSW Advanced Electronic & Photonic Materials Lab, UNSW ANFF NSW Node, UNSW Centre for Advanced Microscopy, ANU Electron Microscope Unit, The Faculty of Engineering, UOW Australian Institute for Innovative Materials, UOW Illawarra Health and Medical Research Institute, UOW Centre for Microscopy, Characterisation & Analysis, UWA Kolling Institute of Medical Research, Royal North Shore Hospital Department of Imaging & Applied Physics, CUT Melbourne Centre for Nanofabrication, Monash University Histopathology Laboratory, Discipline of Pathology, The University of Sydney School of Chemistry, The University of Sydney Facility for Analysis, Characterisation, Testing and Simulation (FACTS), Nanyang Technological University, Singapore Centre for Research on Adaptive Nanostructures and Nanodevices, Trinity College, Ireland What’s New: 2010: Incidents & Requests Subscription Manager Multiple user training bookings 2011 and beyond: Periodic Bookings Weekly Booking Control Course Manager Data Push Manager iPhone/iPod Web Access Facility Electronic Bulletin Board HQ Report Polling Auto Sampler Integrator Excel Data Manager iCal Event Tool More … Dong Zheng Mark Wainwright Analytical Centre http://www.analytical.unsw.edu.au/capability/acls.htm