Where to Find Department of Defense Memorandums - PowerPoint

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					                 435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US



 Civilian Personnel Management
               and
          Administration
                of
      US Citizen Employees

                                                      Presented by:
                                                  435 MSS/DPCR-T
                                         Ramstein Air Base, Germany



           “Ensuring Freedom’s Future”
                  435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US


   Course Administration:
         Class hours / Breaks

         Handouts / Course Critiques

         Subsistence

         Rest rooms

         Smoking

         Certificates




            “Ensuring Freedom’s Future”
                                 435TH AIR BASE WING

          Civilian Personnel Management Course (CPMC) - US


Introductions:
Please interview your assigned partner and introduce
him/her to the class.
  Find out and share the following info:
   Name,   Job Title and Work Center/Job
   Professional   Background (length of service, previous jobs, how long
   in current position, how many US currently under supervision)
   Personal   Info as desired, i.e. marital status,children, hobbies
   Specific   items they want to hear about in this course



                           “Ensuring Freedom’s Future”
                 435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US




     SOURCES OF
     AUTHORITY



           “Ensuring Freedom’s Future”
                        435TH AIR BASE WING

      Civilian Personnel Management Course (CPMC) - US



Purpose:
To acquaint supervisors with the hierarchy of laws,
regulations and instructions that govern the DoD
Personnel Management System any Air Force
specifics.




                  “Ensuring Freedom’s Future”
                                 435TH AIR BASE WING

         Civilian Personnel Management Course (CPMC) - US

– Law passed by Congress for the top level of authority to perform personnel
  functions. Listed below are some of the better known applicable laws:
    • Civil Service Reform Act
    • Veterans’ Preference Act
    • Spouse Preference Act
    • Equal Employment Opportunity Act
    • Civil Rights Act
    • Rehabilitation Act
    • Age Discrimination in Employment Act
    • Equal Pay Act

                           “Ensuring Freedom’s Future”
                       435TH AIR BASE WING

  Civilian Personnel Management Course (CPMC) - US

– Executive Orders are issued by the President:
  EO 12546 Drug Free Federal Workplace
  EO 12568 Employment Opportunities for Military Spouses at NAF
  Activities
– Court Decisions result from legal action taken
  against the government by employees and are also
  binding and applicable in conducting day-to-day
  government business. Current limitations on temporary
  appointments were resulting from a court decision.




                 “Ensuring Freedom’s Future”
                     435TH AIR BASE WING

  Civilian Personnel Management Course (CPMC) - US

– OPM Policies and Procedures:
   • Code of Federal Regulations (CFR)
      – Office of Personnel Management (OPM)
        (Title 5 Administrative Personnel Parts 1-1199)
      – Merit Systems Protection Board (MSPB)
        (Title 5 Parts 1200-1299)
      – Equal Opportunity Commission
        (Title 29 Labor Parts 1600-1699)

               “Ensuring Freedom’s Future”
                            435TH AIR BASE WING

   Civilian Personnel Management Course (CPMC) - US

– Department of Defense Instructions
– Air Force Supplementation:

    •   of DoD Instructions
    • of OPM regulations
         – AF supplements
         – AF regulations
         – AF Policy Directives
         – AF Instructions
         – AF Pamphlets
         – Memorandums and Letters
                    “Ensuring Freedom’s Future”
                   435TH AIR BASE WING

  Civilian Personnel Management Course (CPMC) - US



– MAJCOM Guidance

  • Unit Manpower Document (UMD)

– Base Regulations

– Operating Instructions

– Status of Forces Agreements

– Union Contracts

             “Ensuring Freedom’s Future”
                         435TH AIR BASE WING

       Civilian Personnel Management Course (CPMC) - US


• Appointing Authority
  – Within the Air Force the authority to appoint, promote,
    reassign, discipline, demote, detail, compensate and
    separate employees rests with the Secretary of the Air
    Force and is delegated to the Installation Commander
    (APPOINTING AUTHORITY)
  – The CPO administers the use of the appointing
    authority

                   “Ensuring Freedom’s Future”
                 435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US




    SUPERVISORY
   RESPONSIBILITIES




           “Ensuring Freedom’s Future”
                     435TH AIR BASE WING

    Civilian Personnel Management Course (CPMC) - US


Purpose
To acquaint supervisors with:
  – Supervisory Responsibilities
  – Organization of the Human Resources
    Office




               “Ensuring Freedom’s Future”
                           435TH AIR BASE WING

      Civilian Personnel Management Course (CPMC) - US

Supervisory Responsibilities:
Select Employees
Assign Duties
Conduct and Performance
Training
Resolve Complaints/Maintain Discipline
Observe Merit System/Avoid Discrimination
Affirmative Action


                     “Ensuring Freedom’s Future”
                               435TH AIR BASE WING

  Civilian Personnel Management Course (CPMC) - US

                          Human Resources Officer
                                 Mr. Mike Waschek


Plans &Programs Section                        Non US Management Section
   Ms. Mary Beth Martinez                                 Mr. Wolfgang Krück



Data Processing Section                             Staffing                Classification
     Mr. Fritz Schwarz
                                                        Employee Management
                                                              Relations

 US Servicing Team A
     Ms. Tonya Spells                          Training and Resources Team
                                                               Mr. Michael Henry


                                             Training                              Resources
US Servicing Team B
     Ms. Meg Reyes


                         “Ensuring Freedom’s Future”
                 435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US



  Electronic Management Tools
Purpose
To familiarize supervisors with Data
Systems and electronic tools available to
assist them in executing their personnel
management responsibilities.



           “Ensuring Freedom’s Future”
                        435TH AIR BASE WING

      Civilian Personnel Management Course (CPMC) - US




Defense Civilian Personnel Data System (DCPDS) –
     alias ORACLE, Modern System, 11i and others

Civilian Support Unit (CSU)




                  “Ensuring Freedom’s Future”
                                 435TH AIR BASE WING

         Civilian Personnel Management Course (CPMC) - US

       Defense Civilian Personnel Data System DCPDS)
      (The central DoD Personnel System houses all personnel data for all DoD
                 employees and is located at AFPC in San Antonio)

A useful and necessary tool for every supervisor which allows the
following:
    •Initiate personnel actions and track their status
    •View information about subordinate employees
    •Create, modify, and update position management data
    •Retrieve information and print reports
    •Access MYBIZ and MYWORKPLACE to create, modify,
    review and coordinate employee Objectives


                           “Ensuring Freedom’s Future”
                                435TH AIR BASE WING

         Civilian Personnel Management Course (CPMC) - US


                 Civilian Support Unit (CSU)
       (A subset of data from DCPDS refreshed daily and stored locally)

 The CSU provides a readily available method to view and retrieve
employee, position and payroll data e.g.

       Basic Employee Information
       Resource Data (cost center, PEC, salary payments)
       Training History
       Awards

as well as a number of canned reports on your entire workforce,
such as birthday listings, personnel/position listings, etc…
                          “Ensuring Freedom’s Future”
                 435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US


              CSU Displays




           “Ensuring Freedom’s Future”
                 435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US

             CSU Displays
      Basic Employee Information




           “Ensuring Freedom’s Future”
                 435TH AIR BASE WING

Civilian Personnel Management Course (CPMC) - US

          CSU Reports Menu




           “Ensuring Freedom’s Future”
                           435TH AIR BASE WING

       Civilian Personnel Management Course (CPMC) - US


How to get access to DCPDS and CSU
Call the Data Systems Section (435 MSS/DPCD) or write an
email.
DSN: 480-2454/2138
Email: 435 MSS/DPCD@RAMSTEIN.AF.MIL
POC for User ID’s: Ms. Marion Poth
POC for program installation or problem solutions:
Mr. Fritz Schwarz, DSN: 480-2454 or Hans Rumpf, DSN: 480-4215


                     “Ensuring Freedom’s Future”
                      435TH AIR BASE WING

     Civilian Personnel Management Course (CPMC) - US


              Training for DCPDS

One-on-one or group training for DCPDS can be
scheduled through the following individuals:
POC for US: Ms. Dawn Rysavy, DSN: 480-2744
POC for NON-US: Ms. Elke Klink, DSN: 480-5448




                “Ensuring Freedom’s Future”

				
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