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LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls Notes
KEY TO INITIALS OF STAFF
Initials Staff name and role
AD Alison Dickens, Senior Academic Coordinator (Learning and Teaching)
DE Dawn Ebbrell, Higher Education Information Officer at Cilt
EJA Liz Ashurst, Centre Manager
JC John Canning, Academic Coordinator for Area Studies
LJC Jane Copeland, Subject Centre Secretary
MW Marie Weaver, Projects Secretary
MHK Professor Mike Kelly, Director of the Subject Centre
new Academic Coordinator for Languages and Related Studies
PD Paula Davis, Projects Officer
REJ Rebecca Jennings, Web Editor
SN Sue Nash, Subject Centre Senior Secretary
VW Vicky Wright, Senior Academic Coordinator (Strategy)
KEY TO INITIALS IN GOVT PRIORITIES COLUMN
50% Support for the target of 50 per cent of those aged between 18-30 benefiting from HE
WP Support for wider participation, in terms of a more representative social mix
Fair Support for year on year progress towards fair access for all social groups
NC Lower rates of non completion
Tex Strengthening teaching excellence
Emp Employability
Scot Scotland
Wales Wales
NI Northern Ireland
11/14/2010 1
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
AIM 1: 1.1 Resources produced by the projects Embedding Tranche 1 projects: Materials Bank and 31/07/04 AD TEX
Knowledge To develop and continue to be developed and are an Good Practice Guide into SC core activity JC NC
Store collect a store of integral part of SC activity Commission 75 more articles for GPG and continue to REJ FAIR
information and HE resources collection at CILT request materials for the Materials Bank new WP
ideas developed and profile raised 50%
Content added to website particularly in
areas which need particular attention (eg
literary and cultural studies, learning
technologies
SC is known as the place to obtain useful
facts and figures.
CALL database 31/12/03 DE TEX
Database inherited from Hull to be integrated into website REJ
HE Resources collection 31/7/04 DE
Consider how the collection including C&IT resources
can be developed in new ways and how its profile can be
raised across the community
Resources in our subject areas 31/7/04 JC TEX
1) Continue to develop resources for Area Studies as REJ
part of the project and in collaboration with partner SCs new
2) Develop literary and cultural studies area AD
3) Ensure that the website is an up-to-date repository of
conference/workshop reports etc
Southampton information centre 31/7/04 SN
Update notice boards on SC activity. Keep up to date LJC
and relevant journals on display EJA
SC satellite centre in Scotland DE TEX
HE Information Officer and So'ton team to liaise with MHK Scot
SCILT to promote ongoing development of Resources EJA
Collection and information point at SCILT
SC satellite at CILT Cymru EJA Wales
HE information officer and So'ton team to develop DE
resources at SC information points in Wales. MHK
11/14/2010 2
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
Subject Centre Yearbook New Emp
1) Promote yearbook produced in July 2003,
2) evaluate it's impact as an awareness raising tool for
the SC 31/12/03
3) provide up to date statistics on website on first
destinations and unemployment rates (see Employability 31/7/04
bid)
4) collect data on the usefulness of the resources to SC 31/7/04
constituents
5) systematically gather updated information as it 31/7/04
becomes available, and publish on the website
Rationales for studying languages 31/7/04 NEW WP
Collect these as part of the Employability bid submitted to JC NC
LTSN Emp
Cilt information sheets 31/7/04 DE
Produce information sheets in the course of the year -
titles to be confirmed
Marketing Languages new FAIR
Continue to provide up to date statistics for 'Why study VW WP
languages' presentation and make available on our 31/7/04 50%
website Emp
A marketing event is to be held in November (see events 31/11/03
programme)
Learning Technologies project 31/7/04 project TEX
University of Sheffield to carry out a project on our behalf leader
which will:
1) map the provision of e learning in our subject areas
through surveys and literature reviews
2) write six case studies identifying good practice in this
area
3) present findings at workshops
All resources will be made available on the SC website
Employability funding (see Employability bid) 31/7/04 Emp
Gather information on first destinations for graduates in WP
Languages, Linguistics and Area Studies
Collect and classify rationales for studying languages
11/14/2010 3
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
1.2 Resources materials from all projects Website development 31/7/04 RJ TEX
To make the available on the website 1) Develop and implement templates for publicising and
information and Website constantly updated recording events.
ideas readily Increased number of hits on website 2) conduct review of navigability
available to our Information well received by visitors to the 3) Maintain monthly user statistics
communities site 4) upload new SC resources as available (GPG,
Other SC publications well received Materials Bank)
Comments that information is clear and 5) Integrate CALL database (at Humbul)
easily accessible 6) Achieve interoperability with Humbul and integrate
Visitors to information days, workshops RSS newsfeeds
and conferences find 7) Increase consistency of design and layout
information/resources they can use in 8) provide links to new resources - e.g. Area Studies
their teaching collections project
Conference Proceedings from 2002 will 9) continue developing projects section of website:
be made available integrated and stand-alone project sites (e.g. Lingua, E-
All enquiries will be answered within two learning)
weeks of receipt
Developing inter and multi-disciplinary coverage for 31/7/04 JC
Area Studies
Continue to develop web pages for Area Studies (see
collaborative project bid)
Cilt Resources information days 31/7/04 DE 50%
Hold 3 Cilt Resources Open Days
Conference Proceedings 2002 31/10/03 DE
Advertise conference publication and online proceedings
Events programme TEX
See 3.1
2004 Conference 30/09/04 DE TEX
1) Disseminate call for papers JEC 50%
2) Advertise event SN WP
3) Produce conference publication
Enquiries to the Subject Centre 31/7/03 TEX
1) Process, respond to and file enquiries to all 3 SC sites
2) Analyse enquiries for biannual report to LTSN
11/14/2010 4
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
1.3 People attend events as a result of Email bulletins 31/7/04
To raise information sent by SC 1) Send monthly email bulletins to members of the
awareness of our People ask to be put on mailing list as a contacts database with links to relevant pages of
services and result of reading publicity website.
activities and People attending events are from wide 2) Continue to work at identifying the target audience for
stimulate number of institutions particular events
participations At all events we have some people who 3) Post e bulletins onto website
through publicity are attending a SC event for the first time
and marketing
Newsletters and Supplements 30/6/04 EJA TEX
1) Publish 3 x four page newsletters a year (Sept, Jan, AD
May) new
2) Produce supplements of occasional papers when
there is enough material to merit a publication
Area Studies Bulletin 30/06/04 JC TEX
Produce a second issue of ATLAS
Cilt HE bulletin 30/06/04
Provide report on Subject Centre to Cilt's HE bulletin
twice a year
Presentations on the Subject Centre 31/7/04
Give presentations on the Subject Centre by invitation
Conferences and exhibitions 31/7/04 EJA
Have information on SC activity/SC stands at relevant SN
conferences
Publicity materials 31/7/04 RJ
Review and update publicity material / posters etc and try EJA
to achieve consistent brand
1.4 Numbers on our mailing list continues to Meetings of Specialist Groups and Special Interest 30/06/04 All Staff TEX
To maintain and grow particularly in area studies and Groups
extend our literary and cultural studies 1) Hold up to 3 meetings of each of the Specialist
network of users Staff engage with us as a result of hearing Groups per year to seek advice on new activities for SC
and key contacts of our activities through Advisory Board or development of website and information centres.
members 2) Hold at least one meeting per year of Special Interest
Groups (currently Literary and Cultural Studies and
Learning Technologies)
Developing and updating Contacts database 31/7/04 SN
1) Ensure that the contacts database has an up to date MW
list of secretaries of Subject Associations
2) Keep the contacts database up to date
3) consider redesigning contacts database so that we
can better analyse our contacts
11/14/2010 5
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
Developing inter and multi-disciplinary coverage for 31/7/04 JC TEX
Area Studies 50%
Increase numbers on the Area Studies network through WP
publicity and events.
Invite Area Studies Network members to join the SC
mailing list.
AIM 2: 2.1 List of departmental admissions tutors or Online list of admissions tutors/schools liaison 31/07/04 SN 50%
Key network To publish online school liaison officers is published on the officers for schools to use REJ WP
for and printed web and is used by schools to make 1) Keep web list up to date FAIR
cooperation contact contact with their local university. 2) Contact departments not on list to encourage them to Emp
and information on Yearbook well received nominate a contact
exchange individuals, CILT information sheets well received
departments and
organisations
Yearbook updates 30/06/04 new Emp
Provide updates of statistics on website
Cilt Information sheets
(see earlier notes)
2.2 Discussion lists active. Institutions invite Discussion lists 31/7/04 new
To organise and us to visit them. 1) Establish discussion lists after events if appropriate AD
participate in We received feedback that the visits have 2) Continue to make use of existing subject-orientated JC
physical and provided staff with information and have discussion lists to disseminate information about our
virtual forums allowed them to network activities.
and meetings Specialist Groups and Special Interest 3) Continue to promote the Area Studies Network
Groups have proposed activity which has discussion list
been carried out.
We have been able to contribute expertise
and advice to meetings convened by
others
Institutional/Regional visits 30/06/04 EJA TEX
1) Conduct up to four visits to departments AD
2) Follow up those departments contacted by DSJ in MHK
March who expressed interest in a visit VW
new
Languages: work project 31/7/04 EJA WP
Send SC representative to Steering Group meetings of VW FAIR
this project 50%
Emp
11/14/2010 6
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
Literary and cultural studies Special Interest Group 30/06/04 new TEX
(see also earlier notes)
1) Academic Coordinator for Languages and Related
Studies to convene at least one meeting of the group
2) Organise at least 1 workshop in this area
Learning Technologies Special Interest Group (see 30/06/04 EJA TEX
also earlier notes) MHK
hold at least one meeting of the Group
ensure that there is dialogue between this SIG and the
Learning Technologies project team at Sheffield.
Specialist Groups
(see earlier notes)
Advisory Board 30/06/04 EJA
1) Some new members of the Advisory Board will be MHK
nominated by Subject Associations LJC
2) Hold 2 meetings of Advisory Board per year
3) Ensure that there is two way movement of information
between Subject Associations and Subject Centre
through AB members and meetings twice a year.
4) Continue to work with Advisory Board members to
ensure info about the Subject Centre is presented at
meetings and in newsletters
5) Board to advise on proposed activities at June
meeting and comment on reports from evaluator
Coordinating Group for European Day of Languages 31/7/04 EJA
SC to continue to send representative to these meetings VW
Nuffield Languages Programme 31/12/03 MHK 50%
Continue to attend meetings and contribute to initiatives WP
to push enquiry recommendations forward.
Developing inter and multi-disciplinary coverage for JC TEX
Area Studies MW WP
Continue to develop Area Studies network to encourage 50%
a greater sense of community amongst colleagues (see
collaborative project reports)
11/14/2010 7
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
Schools liaison 31/7/04 new TEX
Encourage our communities to work closely with EJA 50%
secondary school teachers and careers teachers to help VW WP
encourage school pupils to consider language study and FAIR
to ensure that HE staff have a better understanding of Emp
work in schools. This will be through:
1) Marketing event
2) Event for careers advisers
3) Maintain existing relationships with Specialist Schools
Trust and Languages Colleges
2.3 LTSN Tranche 2 projects complete work Collaboration Programme 31/7/04 EJA TEX
To stimulate Participants in collaboration project deliver 1) Continue to manage the HEFCE funded Collaboration MHK
cooperation outcomes to target Project in partnership with UCML MW
through SC has been able to contribute to others' 2) Meetings of Project Leaders and Steering Group AD
organising or projects 3) Progress reports
participating in Lingua projects deliver outcomes to target 4) Develop web pages
projects etc 5) Identify opportunities for raising awareness of the
Programme through other SC activities
6) Plan continuation of programme after October 2004
LTSN Tranche 2 Projects 31/7/04 JC TEX
Supporting Area Studies AA
Securing dissemination VW
Pedagogic Research DE
Complete projects and disseminate outputs through end MW
of project workshops and website
Lingua Project: Join the Club 31/7/04 VW WP
Facilitate language clubs for local teachers of Spanish PD
and staff at Southampton City Council
Aim to institute more clubs in other parts of the UK
Lingua Project: Open the Door 31/7/04 AD WP
Project aims to widen participation by testing a number of MW
models of good practice across Europe, e.g. opening PD
university resource centres to the general public.
FDTL 5: Celtic Studies 31/7/04 JC NI
Work with HEFCE, NCT and potential bidders EJA
FDTL Languages and Area Studies 31/7/04 VW
Aim to have information about work of all previous FDTL AD
projects on our website new
11/14/2010 8
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
Employability 31/7/04 EJA WP
Carry out activities described in project bid to LTSN JC 50%
Emp
Nuffield project: using the European Language 3/31/2004 VW WP
Portfolio AA 50%
Assist with the organisation of a workshop to disseminate Fair
the findings of the project which involves 10 case studies NC
on how the European Language Portfolio might be used
in HE
2.4 SC has been able to assist in delivering Partnership with UCML 31/7/04 MHK
To develop outcomes of others' projects or has Attend biannual UCML plenary meetings and present SC EJA
existing disseminated information on projects report at each meeting VW
partnerships and through website and information centres. MHK member of UCML executive
establish new Subject Associations have approached
ones SC to request partnership in organising
activity
Embassies have been involved in SC
events
SC has been able to organise events with
assistance of partners
European Day of Languages 26/9/03 EJA
SC to be part of CILT working group to organise national
EYL day
Advisory Board EJA
(see earlier notes) SN
Development of closer links with Subject 31/7/04 EJA
Associations SN
1) Ensure that secretaries of Subject Associations are
on our mailing list and that information is correct
2) Organise events in partnership with Subject
Associations on request
Links with Government Agencies 31/7/04 MHK WP
1) MHK member of DfES Languages Strategy Group VW 50%
2) Work with British Council to provide accreditation of Fair
Residence Abroad for PDP purposes
3) Work with DfES to encourage implementation of
National Languages Strategy for HE
Partnership with University of Sheffield 31/7/04 EJA
Languages Centre at Sheffield to lead learning AD
technologies project
11/14/2010 9
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
Partnership with Scottish CILT
Work with SCILT to provide a programme with a Scottish
focus. (See earlier notes)
Partnership with CILT Cymru
Develop this new partnership (see earlier notes)
Links with Embassies
See earlier notes
LTSN Special Interest Groups for Literary Studies
and Learning Technologies
see earlier notes
Cooperation with other SCs 31/7/04 JC
work together with other SCs on events of interest EJA
Embed in relevant SCs an Area Studies presence (see AD
collaborative project bid) MHK
Cooperation with RDN/Humbul 31/10/03 AD
Continue to work with Humbul to achieve some REJ
interoperability with Humbul and with other SC websites
European Language Council 31/7/04 MHK
MHK secretary of ELC
AIM 3: 3.1 Proposed programme of Workshops and Seminars 31/7/04 AD TEX
Being a To maintain a workshops/seminars and the conference Organise workshops and seminars on programme (see new Scot
catalyst in stimulating have taken place events programme for details) JC NI
raising level programme of Feedback forms suggest that participants Additional workshops will be carried out by SCILT and VW
of support Seminars, have found events useful and have CILT Cymru SN
for learning Workshops, obtained ideas which will influence their Joint C&IT workshop with CILT.
and teaching conferences and teaching
meetings
Developing inter and multi-disciplinary coverage for 31/7/04 JC TEX
Area Studies MW
1) Run Area Studies workshops in collaboration with
other SCs
2) Run Area Studies conference
2004 Conference 'Navigating the new landscape for 10/7/2004 EJA TEX
Languages' DE WP
Work with CILT and subject association partners to new 50%
organise conference AD Fair
Learning Technologies project 31/12/04 EJA TEX
Project leaders to organise programme of workshops as
per project plan
11/14/2010 10
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
3.2 up to 4 visits have been organised. Institutional visits TEX
To visit individual Feedback forms suggest that participants See earlier notes
institutions to have found events useful and have
present relevant obtained ideas which will influence their
ideas and learn teaching
from good
practices
3.3 New case studies have been added to the Good practice guide 31/7/04 VW TEX
Developing and website. Editorial board to meet LJC
disseminating Evaluation indicates that these are Articles to be commissioned through process agreed by AD
case studies of appreciated. SC team and editorial board JC
particular new
initiatives or
practices in
learning and
teaching
LTSN Tranche 2 projects: Pedagogic Research and 30/04/04 DE TEX
Securing dissemination VW
Put case studies produced by projects onto SC website AA
and publish in the newsletter/Area Studies bulletin, as
appropriate
Workshop reports 31/7/04 REJ TEX
Put reports on SC events onto website
Learning Technologies project TEX
Case studies - write case studies and put on SC website
as per project plan
3.4 SIGs have been established and have Special Interest Groups for Literary and Cultural
To establish made proposals for activities for SC Studies and for Learning Technologies
working groups SC able to disseminate innovative ideas see earlier notes
to monitor and from FDTL and other projects
stimulate SC funded mini projects through Tranche
innovation 2 funding
Sources of funding EJA
Identify sources of funding for research and development MK
projects and bid for funds AD
3.5: SC has information on these initiatives DfES Languages Steering Group and Nuffield 50%
Initiatives to and is able to disseminate information Languages Programme WP
inform public about them (See earlier notes) fair
policy
11/14/2010 11
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
AIM 4: 4.1: SC activity is carried out efficiently. New Appointments 31/1/04 EJA
First class Refining SC staff are deployed appropriately Academic Coordinator for Languages and Related MHK
team organisation Feedback forms from events suggest that Studies
constituents think that SC is well
organised.
File of evidence of success is established
Review roles and remits of our committees EJA
Notably - Management Group and So'ton Advisory Group MHK
Development of website
Regular updates on website at team meetings
Evidence of Success 31/7/04 SN
Collect evidence of success for LTSN reporting
purposes.
Team meetings 31/7/04 EJA
Hold monthly team meetings in Southampton .
Regular communication with Dawn Ebbrell at CILT and
with Project Manager for Learning Technologies project
in Sheffield.
4.2: All work is carried out because all staff are Staff development and appraisal 31/7/04 EJA
To Develop clear about their roles and responsibilities Undertake staff development as appropriate MHK
expertise and
resources of our
partners and
ensure good
communication
and links
Management Group 30/06/04 EJA
Review terms of reference MHK
Schedule and hold three management group meetings
per year, one in each location
4.3: SC staff obtain ideas/information from LTSN discussion lists 31/7/04 all staff
To develop discussion lists which help them carry out Staff to join mailbase lists appropriate to them
participation in tasks more effectively
LTSN network
LTSN events all staff
Attend LTSN workshops and conferences and awaydays
11/14/2010 12
LLAS 6d257299-f32f-4e73-a0ba-f64bc41b5b29.xls operating statement
Strategic aim Annual target Evidence of success Activities to achieve target Target Date Lead Govt
and outcome person priorities
LTSN Special Interest Groups and networks 31/7/04 AD Emp
Widening Participation MHK WP
Employability EJA Fair
FDTL new 50%
Technical JC
Arts and Humanities Directors
Arts and Humanities Managers
Cooperation with other Subject Centres
(see earlier notes)
Developing an international strategy for LTSN 31/7/04 MHK
Convene meetings and develop strategy in collaboration EJA
with SC colleagues from other centres and the executive
4.4: SC has feedback documentation in form Formative and summative evaluation reports 31/5/04 EJA
To maintain a of evaluation reports , analysis of event 1) Appoint new evaluator MHK
dialogue with our feedback forms, minutes from AB 2) Develop strategy for evaluation bearing in mind
evaluators and meetings. Recommendations are materials from evaluators away day.
advisory bodies implemented by SC as appropriate. 3) Request interim and end of year report from evaluator
and seek and use informal feedback over course of year to refine
feedback activity
Feedback forms 30/9/03 AD
Review feedback forms to ascertain that they are still EJA
appropriate JC
Draw up spreadsheet/database to collate feedback new
Distribute feedback forms after events
Departmental correspondents
see earlier notes
Advisory Board
(see earlier notes)
Southampton Advisory Group 31/5/04 EJA
Review membership and terms of reference of Group in MHK
light of university restructuring
Hold 2 meetings of Southampton Advisory Group
(November and May)
Review attendence at events 31/7/04 AD
Track number of attendees and map repeat visitors,
institutions and subject areas represented.
11/14/2010 13
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