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Housing Rental Agreements

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					                                       LOS PADRES NA TIONA L FOREST
                                            QUA RTERS POLICY


This policy applies to Government barracks, residences, and trailer/mobile home pad spaces. This policy
conforms to Articles 29 & 27 of the Master Agreement, the Forest Service Manual (FSM) 6445.01, Forest
Service Handbook (FS H) 6409.11, R5 Supplements FSM 6440-92-2 and FSH 6409.11-92-1 & 2, but does not
repeat all direction in these documents.

Definitions

For the purposes of this document, including the Housing Assignment Plan and Los Padres rental
agreements:

“Quarters” is the general term used for all Government-assigned housing facilities. All Government furnis hed
quarters will be designated for single family use or for barracks use. This designation will remain in effect until
revoked with the concurrence of the Regional Facilities Manager and the Regional Quarters Officer. (See
attached List of Quarters Showing Designations.)

“Barracks” refers to a building arranged for temporary dormito ry-style lodging and meals for tenants. Barracks
provide space under one roof for cooking, dining, sleeping, and common toilets and bathrooms.

“Residence” refers to a Government-owned house, trailer, or mobile home.

“Trailer/mobile home pad spac e” refers to a Government-owned pad/lot rent ed by a tenant for the purpose of
placing his/her privately owned trailer, mobile home, or RV in the space.

“Tenant(s )” refers to the assigned occupant or occupants i.e.: full time, part time, term, volunt eers, contractors,
or det ailed employee(s) renting Government quart ers.


Policy

I. All Quarters

    1. The Forest Supervisor has the final aut hority on all decisions regarding occupancy of quart ers and will
       be the resolving official for any disputes.

    2.   By this policy the Forest Supervisor delegates his/her authority to administer the leasing and operation
         of quarters to the District Ranger on whos e district specific quart ers exist. The District Ranger will
         determine when quarters are ready for move in and has the all the authority delegable by manual from
         the Forest Supervisor on all decisions involving quart ers. Decisions on quarters may be appealed to
         the Deputy Forest Supervisor, or the Forest Supervis or. Should a District Ranger be a tenant the
         Forest Supervisor retains all authority.

    3. Assignment of Government quarters will be made in accordance wit h the attached Housing
       Assignment Plan.

    4. The length of quarters agreements will be as identified below for the types of Forest quarters.

    5.   The tenant will move out of quarters at the end of the term of the agreement.

    6.   The District Ranger will use the standardized LPNF barracks rental agreement to rent Government
         barracks spaces, the standardized LP NF residenc e rental agreement to rent Government residences,
         and LP NF standardized trailer/mobile home pad spac e agreement to rent Government trailer/mobile
         home pad spaces. All tenants will be required to sign the appropriate standardized agreement in
         addition to the Quarters Assignment Agreement (FS-6400-30) prior to moving into quarters.




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    7. The District Ranger will provide new tenants with a basic orientation to this policy and the appropriate
       agreement. When receiving a copy of the agreement, the tenant will also receive a copy of Articles
       27.3, 27.9 and 29 of the Master Agreement, a Facility Maintenance Request form, and R5 Positive
       Work Environment and Prevention of Sexual Harassment Policy (Attachments A, B, C and D). Thes e
       attachments detail primary Forest Service responsibilities related to health and safety inspections,
       building condition surveys, inventory, rental rates, and tenant conduct.

    8. The Forest Service will provide alternative housing should t enant quarters become uninhabitable and
       must be vacated for a short period of time, not more than 60 days, due to repairs or health and safety
       concerns.

    9. The tenant will fill out attached Quarters Request Move In and Move Out form and submit to the
       Customer Services Representative at the District.

    10. The tenant will fill out the attached Trailer Pad Pre -Occupancy Checklist when they request a new
        mobile or trailer be moved onto a space.

II. Barracks

   1.   Barracks are for short-term housing and are not generally used for mid- or long-term housing.
        Barracks assignments are generally for employees with temporary assignments. Space may be
        assigned to volunteers, detailers, term or permanent employ ees by the District Ranger.

   2.   Barracks Rental Agreements will generally be for the term of the temporary employee’s appointment.
        For other employees assigned to barracks, the length of the agreement will be established by the
        District Ranger on a case-by-case basis, generally less than one year.

III. Residences

   1.   Residences are generally for permanent employees. Space may be assigned to volunteers, detailers,
        term or temporary employees.

   2.   Residence Rental Agreements will be for a one (1) year term. Tenants (such as volunteers, detailers,
        term or temporary employees) may occupy residences, trailers, and mobile homes for less than one
        year terms where and when it is beneficial to the interests of the Forest The District Ranger may
        decide to allow the tenant to renew the Residence Rental Agreement for subsequent one (1) year
        terms up to a maximum of five (5) years in total. Annual extensions are not guaranteed and will be
        ultimately be dependent on the amount of anticipated need for new incoming employees and detailers.
        Extensions beyond 5 years are the authority of the Forest Supervisor and will solely be bas ed on the
        best interest of the government (for example – to maintain a level of occupancy when few vacancies
        are expected to be filled in the upcoming year).

   3.   The tenant may request in writing renewal of the Residence Rental Agreement ninety (90) days prior
        to the end of the term. Sixty (60) days before the end of the agreement, the District Ranger will notify
        the tenant in writing if the agreement can be renewed or if the housing is needed for another purpose
        such as recruitment for a vacant position or offered to other District/Forest employees.

   4.   If renewed, the renewal agreement will be for one (1) year. If not renewed, the tenant must vacate the
        residence at the end of the expiration date of their rental agreement. If the tenant choos es to move
        out of a residence before the end of the agreement, the tenant must give 30 days written notice to the
        District Ranger.


IV. Trailer or mobile home pads

   1.   Trailer or mobile home spaces are generally for permanent employees. Space may also be assigned
        to volunteers, detailers, term or temporary employees.

   2.   Trailer/Mobile Home Pad Space Rental Agreements will be for one five (5) year term. Tenants (such
        as volunteers, detailers, term or temporary employees) may occupy residences, trailers, and mobile


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        homes for less than a five year terms where beneficial to the interests of the Forest. Prior to the
        expiration of the Rental Agreement, the tenant will remove the trailer/mobile home from government
        property and ret urn the pad to the pre-occupancy condition. The Forest Supervisor may decide to
        allow the tenant to renew the Trailer/Mobile Home Pad Space Rental Agreement for subsequent one
        (1) year terms. Annual extensions beyond 5 years are the authority of the Forest Supervis or and will
        solely be based on the best interest of the government (for example – to maintain a level of occupancy
        when few vacancies are ex pected to be filled in the upcoming year). Annual extensions are not
        guaranteed and will be ultimately be dependent on the amount of anticipated need for new incoming
        employees and detailers.

   3.   The tenant may request in writing renewal of the agreement ninety (90) days prior to the end of the
        Rent al Agreement. Sixty (60) days before the end of the one year agreement, the District Ranger will
        notify the tenant in writing if the agreement can be renewed or if the pad is needed for another
        purpose such as rec ruitment for a vacant position or offered to other District/Forest employees.

   4.   If renewed, the renewal agreement will be for one year. If not renewed, the tenant must vacate the pad
        at the end of the expiration date of their rental agreement. If the tenant chooses to move off of a pad
        before the end of the agreement, the tenant must give 30 days written notice to the District Ranger.


V. Transition Plan – This section i s a Transition Plan for tenants occupying quarters a s of the date
final management signature to thi s policy (See attache d list of “Exi sting Tenants” for tenants who are
covered by thi s section).

   1.   Residence s

               Residence Rental Agreements will be for one five (5) year term. Tenants of residences will
                enter int o a new Residence Rental Agreement within 30 days of the date of fi nal management
                signature on this policy. The Residenc e Rental Agreement will identify term start and
                conclusion dates.

               Annual extensions beyond five years are the authority of the Forest Supervisor and will solely
                be based on the best interest of the go vernment (for example – to maintain a level of
                occupancy when few vacancies are expected to be filled in the upcoming year). Once the
                transitioning tenant has reached the end of their 5 year term their residence will be subject to
                being offered to new and incoming tenants in accordance with the Housing Assignment Plan.
                The total length of time that the tenant has resided in government provided residences will be
                used in determining the “term of occupancy” as referenced in the Housing Assignment Plan.

   2.   Trailer or Mobile Home Pads

               Trailer/Mobile Home Pad Space Rental Agreements will be for one seven (7) year term.
                Current tenants occupying a pad will enter into a new Trailer/Mobile Home Space Rental
                Agreement within 30 days of the date of final management signat ure on this policy. The
                Rent al Agreement will identify term start and conclusion dates.

               Annual extensions beyond seven years are the authority of the Forest Supervisor and will
                solely be based on the best interest of the government (for example – to maintain a level of
                occupancy when few vacancies are expected to be filled in the upcoming year). Once the
                transitioning tenant has reached the end of their 7 year term his/her trailer pad will be subject
                to being offered to new and incoming tenants in accordance with the Housing Assignment
                Plan. The total length of time that the tenant has resided in government provided trailer pads
                will be used in determining the “term of occupancy” as referenced in the Housing Assignment
                Plan.

               Prior to the expiration of the Trailer/Mobile Home Pad Space Rental Agreement, the tenant is
                expected to remove the trailer/mobile home from government property and return the pad to
                the pre-occupancy condition. However, Existing Tenants will have the one-time option of
                selling to the next tenant assigned to the pad, and to avoid a conflict of interest, is responsible


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                   for disclosing to the buy er that he/she will not be able resell without first moving it off
                   government property. The new tenant (the individual who is assigned trailer/mobile pad space
                   under the 2008 Quarters Policy and signs a trailer/mobile home agreement ) has the option of
                   purchasing the trailer. If he/she decides to purchase the existing trailer on site, he/she will not
                   be able to resell the trailer without first moving it off government property and returning the
                   trailer/mobile home pad to pre-occupancy condition. Before a new tenant purchases an
                   existing trailer he/she will be notified in writing as part of the “Trailer/Mobile Home Pad Space
                   Rent al Agreement, Section 2.6(c)” that they will not be able to resell the trailer to another
                   tenant wit hout first having moved the trailer off government property.




The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of rac e,
color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religio n,
sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is der ived
from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require
alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's
TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to USDA, Director, Office
of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 20250 -9410, or call (800) 795-3272 (voice) or (202)
720-6382 (TDD). USDA is an equal opportunity provider and employer.




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                         Quarters Request Move in and Move Out

Employee fills out:

Name of occupant_________________________________________________________

Date move in________________________________ Date move out________________

Address of property________________________________________________________

CSR fills out:

CSR received notification___________________________________________________

SF52 processed___________________________________________________________

Actual effective date_______________________________________________________

Employee notified of posting days on paycheck _________________________________

Comments:______________________________________________________________




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                                          TRAILER PAD
                                        PRE-OCCUPANCY
                                         CHECKLIST
(Completion of checklist items is the responsibility of potential tenant. Tenant will provide completed
                                       checklist to District CSR.)


ITEMS                                                                             DATE INITIALS

1. District Ranger assigned trailer pad number.                                              DR:

2. Before order/purchasing housing unit, perform the following:

   a. Tenant check trailer pad size with Area Engineer and verifies unit shall
      not exceed pad size.                                                                   AE:

   b. Delivery of housing unit can occur within existing trailer park road
      conditions (overhang clearances, turning radius’, etc.) and other site
      constraints.                                                                           AE:

   c. Trailer utility ratings/connections are compatible with provided utility
      connections.                                                                           AE:

   d. Obtain sign-off of housing unit plans by Area Engineer.                                AE:

   e. Obtain sign-off of housing unit plans by District Ranger.                              DR:
                                                                                             AE:
3. Notify Area Engineer and District Ranger of delivery date.                                DR:

4. Seismic tie-downs for trailer installed consistent with seismic zone                      AE:

5. Seismic shut-off valve for LPG connection installed on trailer prior to
   hookup                                                                                    AE:

6. Final approval of unit installation and occupancy.                                        AE:
                                                                                             DR:




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