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									                                                    FMSIC Work For Others Division Of Responsibilities Questionnaire

DOE Contractor Site:                NREL
Point of Contact Name:              Karen Keeran                                                         Email:           karen.keeran@nrel.gov
                                                        NOTE:  Boxes highlighted under "Response" are drop‐down lists with predefined values.
                                             Question                                                                                                   Response
1. What was your 2008 WFO cost, in millions of dollars?                                                                   $14
2. What was the percentage of your WFO cost to total costs in 2008?                                                       6%
3. What software do you use for:
                                                                                     WFO Proposals MS Office
                                                                                    Billing/Invoicing Excel
                                                                               Accounts Receivable My Deluxe Invoices
4. Does your WFO proposal system interface with your Accounts Receivable system?                      No
5. Does your WFO proposal system interface with your General Ledger/STARS reporting system?           No

6. At what point do you assign a project (or charge) number to a Work For Others project?                                 When the sponsor sends the funds

7.  Who typically creates the WFO project (or charge) number?                                            Core budget analyst
8.  How are STARS edit errors identified?                                                                During STARS transmission (DOE tables)
9.  Who is responsible for STARS edit error corrections?                                                 STARS Accountant
10. With regard to the individual who resolves STARS edit errors, what other responsibilities are        Financial reporting, Oracle General Ledger Processing, Account 
    performed by this individual?                                                                        Recons
11. Do you track/analyze STARS edit errors, including those related to Work For Others?                  Yes
12. If the answer to #3 is "Yes", what is the percentage of STARS errors related to WFO projects in FY   88%
    2008?
13. Please complete the table below to identify the number of people by function and reporting relationships for the Work For Others sub‐processes:

          Sub‐Process                               Role (see Role Definitions, below)                    No. of People                           Reporting Relationship
Proposal Creation ‐ generate         Core budget/project controls analyst                                                  1
                                                                                                                             Controller/CFO
work scope definition, cost          Deployed budget /project controls analyst                                             7
                                                                                                                             Matrixed (e.g., reports to CFO, supports customer org)
estimates                            Core contract specialist                                                              4
                                                                                                                             WFO Program Office
                                     Deployed contract specialist
                                     Project Investigator/Project Manager                                                  2
                                                                                                                             Customer Organization (e.g., directorate, division)
Proposal Review ‐ review             Core budget/project controls analyst
proposal for compliance with policy  Deployed budget /project controls analyst
and coordinate DOE approvals         Core contract specialist                                                              4
                                                                                                                             WFO Program Office
                                     Deployed contract specialist




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                                               FMSIC Work For Others Division Of Responsibilities Questionnaire

Funds Acceptance ‐ review to         Core budget/project controls analyst                                           1
                                                                                                                      Controller/CFO
ensure compliance with policy,       Deployed budget /project controls analyst                                      7
                                                                                                                      Matrixed (e.g., reports to CFO, supports customer org)
enter funding in financial system,   Core contract specialist
establish charge codes               Deployed contract specialist
Proposal Administration ‐ track  Core budget/project controls analyst                                               1
                                                                                                                      Controller/CFO
costs to funding, initiate           Deployed budget /project controls analyst                                      7
                                                                                                                      Matrixed (e.g., reports to CFO, supports customer org)
modifications for                    Core contract specialist                                                        4 WFO Program Office
scope/schedule/budget changes        Deployed contract specialist
                                     Project Investigator/Project Manager                                           2
                                                                                                                      Customer Organization (e.g., directorate, division)
                                     Accounts Receivable/WFO Project Accountant                                     1
                                                                                                                      Controller/CFO
Proposal Close‐Out ‐ ensure all  Core budget/project controls analyst                                               1
                                                                                                                      Controller/CFO
work completed, invoices paid,       Deployed budget /project controls analyst                                      7
                                                                                                                      Matrixed (e.g., reports to CFO, supports customer org)
funds deobligated, charge codes      Core contract specialist
inactivated, follow‐up with sponsor  Deployed contract specialist
for documentation
                                     Accounts Receivable/WFO Project Accountant                                     1
                                                                                                                      Controller/CFO
Role Definitions:
Core budget/project controls  Employee located in a central group, typically co‐located with other employees performing similar duties in the areas of budget/baseline 
analyst                              planning, budget execution, variance analysis, and/or funds control.
Deployed budget /project             Employee located with managers being supported, performing duties in the areas of budget/baseline planning, budget execution, variance 
controls analyst                     analysis, and/or funds control.
                                     Employee located in a central group, typically co‐located with other employees performing similar duties in the areas of contract 
Core contract specialist
                                     formulation, administration, and close‐out.
                                     Employee located with managers being supported, performing duties in the areas of in the areas of contract formulation, administration, 
Deployed contract specialist
                                     and close‐out.
                                                    Question                                                                                        Response
14. Please indicate, using a scale of 1‐5, how well the assignment of roles to the above sub‐processes 
     working for your site.                                                                                            4 ‐ Satisfied
15. Do you plan any changes to your processes, roles, or systems within the next year?                                 No




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When the proposal is created
When the sponsor sends the funds
When DOE authorizes start of work
Deployed budget analyst
Deployed project controls analyst
Core budget analyst
STARS Accountant
Accounts Receivable Accountant
In‐house tables & validation
During STARS transmission (DOE tables)
STARS Accountant
Person who entered the STARS value
Yes
No
Controller/CFO
WFO Program Office
Customer Organization (e.g., directorate, division)
Matrixed (e.g., reports to CFO, supports customer org)
Other 
5 ‐ Highly Satisfied
4 ‐ Satisfied
3 ‐ Neutral
2 ‐ Unsatisfied
1 ‐ Highly Unsatisfied

								
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