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State of Washington
Current Contract Information
Issue Date: August 15, 2009
Contract number: 04808 (Replaces 05606) Commodity code: 2310
Contract title: Vehicles, 2010 Small/Midsize Pickup Trucks
Purpose: Contract Extension Model Year 2010
Term: December 8, 2008 through: October 31, 2010
Ordering Period: December 8, 2008 Through March 31, 2010 or Factory cutoff, whichever is later
For use by: See Special Conditions #1
SCOPE OF CONTRACT This contract is awarded to one vendor.
Contractor : See Vehicle Price Sheets
Products available: Small/Midsize Pickup Trucks, Chevrolet Colorado (2WD) (4WD)
Ordering information: See page 2
Ordering procedures: See Special Conditions Number 2
Special notes: Vehicles may be ordered on the Internet at:
http://www.ga.wa.gov/vehreq/vehmenu.htm
Related product contracts: 03602 Batteries, 09506 Vehicle Glass, 08805 Partitions & Push Bumpers, 13303
Tire Chains, 00108 Tires, New, 06302 Automotive, Light Vehicle Parts &
Supplies, 07705 Fuel.
Reference Contract amendment 1 dated July 23, 2009, signed by dealer August 6, 2009.
This page contains key contract features. Find detailed information on succeeding pages. For more
information on this contract, or if you have any questions, please contact your local agency Purchasing Office,
or you may contact our office at the numbers listed below.
Contract
Administrator: Breann Aggers Order Placement: Christine Schoepfer
Phone Number: (360) 902-7421 Phone Number: (360) 902-7193
Fax Number: (360) 586-2426 Fax Number: (360) 586-2426
Email: breann.aggers@ga.wa.gov Christine.schoepfer@ga.wa.gov
Visit our Internet site: http://www.ga.wa.gov/proc.htm
Washington State Department of General Administration
Office of State Procurement, PO Box 41017, Olympia, WA 98504-1017
The Department of General Administration provides equal access to its programs, services and employment for all people withou t regard to race, religion, national origin, age,
gender, sexual orientation, marital status, disability, Vietnam veteran status, or disabled veteran status. To request this information in alternative formats call (360) 902-7400, or
TDD (360) 664-3799.
Current Contract Information
Contract No. 04808
Page 2
Payment address: See Vehicle Price Sheets
Order placement address : See Special Conditions Note 2
Minimum orders: One Vehicle
Delivery time : See Vehicle Price Sheets
Payment terms: See Vehicle Price Sheets
FOB Point FOB Destination – Vehicle will be prepared for delivery and unless otherwise
requested delivered to purchaser’s in state location by Dealer’s agent at no additional
cost.
Freight: Prepaid and included in unit pricing
Contract pricing: See vehicle price pages (Note prices now include standard side airbags.
Payment for the total amount of the invoice is due and payable to the dealer within 30
days of delivery of vehicle. Prompt Payment Discount, may be deducted if paid within
20 Days. NOTE: PURCHASING ADMINISTRATIVE FEE IS NO
LONGER INVOICED TO THE CUSTOMER.
Term worth: $1,000,000.00
$ 0 MBE $0.00 WBE $1,000,000.00 OTHER $0.00 EXEMPT
Current participation:
(Ref WAC 326-30-061(2)) MBE 0% WBE 0% OTHER 100% EXEMPT 0%
Recovered material : None
NOTES:
I. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase
materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-
contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State
Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state
contractor.
If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency
to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency
may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form
developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities
document)
If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing
structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s)
from the contract.
II. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) listings published
and updated periodically by OSP may purchase from this contract. A list of Washington members is available on
the Internet at: https://fortress.wa.gov/ga/inet/servlet/PCACoopListSv. Contractors shall not process state
contract orders from other than the Office of State Procurement State Procurement Officer.
Current Contract Information
Contract No. 04808
Page 3
SPECIAL CONDITIONS:
1. This contract contains the following 2010 vehicles:
FOR OFFICIAL USE ONLY BY
State PS/WA NPC/WA PS/OR
Agencies (1) (2) (3) (4)
2310-102-001 Truck, Extended Cab, Small/Midsize Pickup Yes Yes Yes Yes
(2WD) Chevrolet Colorado*
2310-107-001 Truck, Extended Cab, Small/Midsize Pickup Yes Yes Yes Yes
(4WD) Chevrolet Colorado*
*NOTE: Also Includes Regular & Crew Cab Model Options
(1) State Agencies, Colleges & Universities
(2) Political Subdivisions State of Washington
(3) Non Profit Corporations State of Washington
(4) Political Subdivisions State of Oregon
A link to all active vehicle contracts can be found at http://www.ga.wa.gov/vehreq/veh-contract.html
Current Contract Information
Contract No. 04808
Page 4
2.
You may submit your orders via automated interactive requisition forms where you create your order on-line via
the internet and transmit the requisition directly to OSP via e-mail. Templates for each vehicle classification are
located at https://www.ga.wa.gov/vehreq/vehmenu.htm
You may also order vehicles, by completing contract price sheet/order forms and faxing or mailing them, with a
Form A-15A Purchase Requisition, to the Office of State Procurement for processing. Please make sure you
have the most recent contract document prior to ordering as changes may be made at any time.
Users are strongly advised to order as soon as possible due to restrictions on plant capacity and fleet
allocations. All orders need to be processed through the Office of State Procurement before March
31, 2010 to assure production. (To have reasonable assurance your vehicles are received by June 30,
2010 you need to order by mid February) If your purchase order is not received back within 3 days, call (360)
902-7193.
State Purchase Orders will be created and transmitted by the OSP to the Dealer and Customer via Vehicle
Rapid Online Ordering Messaging (VROOM) System emails. Emails will be sent from ospvehicles@ga.wa.gov
with subject lines of Customer Purchase Order or Dealer Purchase Order.
Within the email a link will be provided to your current vehicle orders.
3. Note: Customer is to pay all Titles and Licensing fees directly to the Department of Licensing (DOL)
or their local sub agent. Dealer will not invoice customer for such fees, including the trauma care fee
which will be paid to DOL per RCW 46.12.042 (2). Dealer check previously made out to DOL for a
portion of the Licensing Fees will not be provided.
4. For information regarding lease/purchase financing through the State Treasurers Office, contact Wendy
Kangianich at 360-902-9022. Information on their "Local" funding program may be found on
http://tre.wa.gov/LOCAL/local.htm or http://tre.wa.gov/BondDebt/bnd_state-lp.htm for state agencies.
5. For information regarding the sale or purchase of surplus vehicles contact the Commodity Redistribution Office at
(253) 333-4900.
COPIES OF ALL OSP CONTRACTS ARE AVAILABLE FOR VIEWING, DOWNLOADING AND PRINTING AT OUR
INTERNET WEB SITE AT http://www.ga.wa.gov/Purchase/index.html (HELP DESK IS AT (360)-902-7459). FOR
INFORMATION SPECIFIC TO VEHICLES VISIT OUR VEHICLE ACQUISITION TEAM (VAT) WEBSITE AT
http://www.ga.wa.gov/vehreq/vehacq.html
Attachments
Current Contract Information
Contract No. 04808
Price Sheet Order Form
Page 1
TO ORDER COMPLETE PRICE SHEETS AND SUBMIT WITH STATE FORM A -15A PURCHASE REQUISITION TO
OFFICE OF STATE PROCUREMENT BEFORE MARCH 31, 20 10. ONLINE ORDERS MAY BE PLACED AT
https://ga.wa.gov/vehreq/vehmenu.htm. TO MINIMIZE PRODUCTION DELAYS ORDER AS EARLY AS POSSIBLE.
TRUCK
SMALL/MIDSIZE PICKUP EXTENDED CAB
VEHICLE TYPE: EXTENDED CAB, SMALL/MIDSIZE PICKUP (2WD) MAKE/MODEL: CHEVROLET COLORADO
EQUIPMENT INCLUDED IN NET PRICE
- 5,000# GVWR - HD Rear Step Bumper
- 2.9 Liter 4 Cylinder Gas Engine (185 HP) - Dome Light
- Automatic Overdrive Transmission - Manual Foldaway Exterior Mirrors
- P250/70R16 All Season Tires(1) - Light Tinted Glass All Around
- Air Conditioning - Intermittent Wipers
- Fullsize Spare Tire & Wheel, Carrier, Jack & Lug Wrench - 590 CCA Battery
- Power Brakes, 4 Wheel Anti Lock - 125 AMP Alternator
- 6 Foot Box (Double Wall Construction) - Front Tow Hooks
- Headliner, Door Trim Panels, Carpeted Floor Covering - Oil Pressure, Temp, Tachometer Gauges
w/vinyl Floor Mats - All factory standard equipment including:
- Air Bags, Driver & Front Passenger, Front & Side Impact Four Exterior Doors
- AM/ FM Radio Tire pressure monitoring System
- Cigarette Lighter/ Auxiliary Power Source Daytime Running Lights
- Vinyl 60/40 Split Bench Seat w/ Folding & Reclining Cruise Control/Tilt Steering Wheel
Backrest, Two Rear Jump Seats Min Ground Clearance 7.7 inches
- Set of 4 keys 3.73:1 Rear Axle Ratio as equipped
3 Yr/36,000 Mile Warranty, 5 yr/100,000 mile
powertrain
NHTSA CRASH TEST RATINGS
FRONTAL (D/P) 4/4
SIDE (F/R) Not tested
ROLLOVER 4
VEHICLE MEETS THE DEPARTMENT OF ECOLOGY’S SPECIFICATIONS FOR LOW EMISSION VEHICLES
GAS MILEAGE CITY: 18 HWY: 24 MERCURY-FREE VEHICLE LEAD/ZINC WHEEL WEIGHTS
CA EMISSION CERTIFICATION: ULEV2
DEALER: Bud Clary Chevrolet (W262) DEALER CONTACT: John Slater or Katie Vincent
PO BOX 127 PHONE: 1-800-899-1926
Longview, WA 98632 EMAIL: jslater@budclary.com
FEDERAL TAX ID NO.: 91-0699054
DELIVERY: 90-120 Days PAYMENT TERMS: * $200 Per Vehicle Discount for Payme nt
within 20 Days of Delivery, Net 30
NET PRICE: (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excise
and before 8.2 % Sales Tax, including a .3% vehicle tax):
COMMODITY CODE VEHICLE DESCRIPTION ORDER QTY PRICE PRICE EXTENSION
EACH
2310-102-001 Truck, Extended Cab, Small/Midsize Pickup
(2WD), 2010 Chevrolet Colorado (CS156153) $15,028.00* $
*DEALER INST ALLED OPT ION
Current Contract Information
Contract No. 04808
Price Sheet Order Form
Page 2
NO COST EXTERIOR COLORS: INDICATE QUANTITY OF COLOR(S) SELECTED
White______, Deep Navy , Black , Victory Red , Woodland Green(add 45 days)____.
*DEALER INST ALLED OPT ION
Current Contract Information
Contract No. 04808
Price Sheet Order Form
Page 3
COMMODITY OPTION DESCRIPTION ORDER QTY PRICE EACH PRICE EXTENSION
CODE
2310-102-010 Credit for pickup from selling Dealer (Orders for $(50.00) $
Eastern WA) (EWA) (Deduct)*
2310-102-011 Credit for pickup from selling Dealer (Orders for $(50.00)
Western WA) (WWA) (Deduct)*
2310-102-012 Deleted $0.00
2310-102-013 Alternative Engine 3.7 Liter 5 Cylinder, 242 HP (LLR) $800.00
2310-102-014 Bedliner, Drop in (Including Over Rails And $259.00
Tailgate)(Pendaliner) (DLR)*
2310-102-015 Bedliner Spray On (Including Over Rails and $350.00
Tailgate) (AMERIGUARD)(DLR)*
2310-102-016 Bed Mat, HD Rubber (DLR)* $95.00
2310-102-017 Backup Alarm (DLR)* $115.00
2310-102-018 Cloth Seat Trim, (AM6J) $0.00
2310-102-019 Crew Cab Pickup (4 Fullsize Doors, 6 Passenger $2,200.00
Seating, 5 Ft. Box)(Includes 2310-102-026)(CS15643-
1LT)
2310-102-020 Differential, Limited Slip (G80) $245.00
2310-102-021 Engine Block Heater (K05) $63.00
2310-102-022 Floor covering Vinyl Instead of Carpet (Deletes Rear $0.00
Jump Seats, Floor Mats) (-B38)
2310-102-023 Keys, Set of 2 Instead of 4 (DLR) (Deduct)* $(36.00)
2310-102-024 Manuals, Parts & Service, Paper (DLR)* $150.00
2310-102-025 Mud Flaps, Front & Rear (DLR)* $170.00
2310-102-026 Power Windows, Door Locks, Mirrors (Includes, $415.00
Remote Keyless Entry)(ZQ6)
2310-102-027 Deleted $0.00
2310-102-028 Stock Vehicle Upcharge Dealer Stock Vehicle w/ all $250.00
Contract Required Equipment. Color: White
(Delivery within 7 Days when available, call Dealer)
(Stock)*
2310-102-029 Towing Package Installed (Platform Hitch, Wiring $225.00
Harness and 4 Wire Plug) (Z82)
2310-102-030 Transmission, 5 Speed Manual (Not avail w/ 5 $(850.00)
cylinder engine)(MA5)
2310-102-031 Warranty, Delayed Start (Mail in Form) (DLR)* $0.00
*DEALER INST ALLED OPT ION
Current Contract Information
Contract No. 04808
Price Sheet Order Form
Page 4
COMMODITY OPTION DESCRIPTION ORDER QTY PRICE EACH PRICE EXTENSION
CODE
2310-102-032 Manufacturer to Dealer Order Acknowledgement $0.00
Document Faxed to Customer (DLR)*
2310-102-033 Window, Rear Sliding (A28) $146.00
2310-102-034 Fire Extinguisher, 2.5# Dry Chemical ABC Rated w/ $28.00
Mounting Bracket, Delivered w/ Vehicle, Uninstalled
(DLR)*
2310-102-035 Flare Kit, 3 Piece Triangle w/ Storage box for $30.00
roadside emergency use, Delivered w/ Vehicle,
Uninstalled (DLR)*
SUBTOTAL
+8.2% SST
TOTAL
*DEALER INST ALLED OPT ION
Current Contract Information
Contract No. 04808
Price Sheet Order Form
Page 5
TO ORDER COMPLETE PRICE SHEETS AND SUBMIT WITH STATE FORM A -15A PURCHASE REQUISITION TO
OFFICE OF STATE PROCUREMENT BEFORE MARCH 31, 20 10. ONLINE ORDERS MAY BE PLACED AT
https://fortress.wa.gov/ga/inet/vehreq/vehmenu.htm. TO MINIMIZE PRODUCTION DELAYS ORDER AS EARLY AS
POSSIBLE.
TRUCK
SMALL/MIDSIZE PICKUP EXTENDED CAB
VEHICLE TYPE: EXTENDED CAB, SMALL/MIDSIZE PICKUP (4WD) MAKE/MODEL: CHEVROLET COLORADO
EQUIPMENT INCLUDED IN NET PRICE
- 5,300# GVWR - HD Rear Step Bumper
- 3.7 Liter 5 Cylinder Gas Engine (242 HP) - Dome Light
- Automatic Overdrive Transmission - Manual Foldaway Exterior Mirrors
- P235/75R16 All Season Tires(1) - Light Tinted Glass All Around
- Air Conditioning - Intermittent Wipers
- Fullsize Spare Tire & Wheel, Underbody Carrier, Jack & Lug - 590 CCA Battery
Wrench - 125 AMP Alternator
- Transfer Case, Electronic shift - Front Tow Hooks
- Automatic Locking Hubs - Voltmeter, Temp, Tachometer Gauges
- Power Brakes, 4 Wheel Anti Lock - All factory standard equipment including:
- Skid Plate Package Four Exterior Doors
- Power Steering Daytime Running Lights
- 6 Foot Box (Double Wall Construction) Tire Pressure Monitoring System
- Headliner, Door Trim Panels, Carpeted Floor Covering Cruise Control/Tilt Steering Wheel
w/Rubber Floor Mats Min Ground Clearance 10.4 inches
- Air Bags, Driver & Front Passenger, Front & Side Impact 3.73:1 Rear Axle Ratio as equipped
- AM/ FM Radio 3 Yr/36,000 Mile Warranty, Owner's Manual
- Cigarette Lighter/ Auxiliary Power Sources 5Yr/100,000 Mile Drivetrain Warranty
- HD Shocks/, Front Stabilizer Bar NHTSA CRASH TEST RATINGS
- Cloth 60/40 Split Bench Seat w/ Folding & Reclining FRONTAL (D/P) 4/4
Backrest, Two Rear Jump Seats SIDE (F/R) not tested
- Set of Four Keys ROLLOVER 4
VEHICLE MEETS THE DEPARTMENT OF ECOLOGY’S SPECIFICATIONS FOR LOW EMISSION VEHICLES
GAS MILEAGE CITY: 17 HWY: 23 MERCURY-FREE VEHICLE LEAD/ZINC WHEEL WEIGHTS
EMISSION CERTIFICATION: ULEV 2
DEALER: Bud Clary Chevrolet (W262) DEALER CONTACT: John Slater or Katie Vincent
PO BOX 127 PHONE: 1-800-899-1926
Longview, WA 98632 EMAIL: jslater@budclary.com
FEDERAL TAX ID NO.: 91-0699054
DELIVERY: 90-120 Days PAYMENT TERMS: * $200 Per Vehicle Discoun t for Payme nt
within 20 Days of Delivery, Net 30
NET PRICE: (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excise
and before 8.2 % Sales Tax, including a .3% vehicle tax):
COMMODITY CODE VEHICLE DESCRIPTION ORDER QTY PRICE PRICE EXTENSION
EACH
2310-107-001 Truck, Extended Cab, Small/Midsize Pickup
(4WD), 2010 Chevrolet Colorado (CT15653) $18,043.00* $
*DEALER INST ALLED OPT ION
Current Contract Information
Contract No. 04808
Price Sheet Order Form
Page 6
NO COST EXTERIOR COLORS: INDICATE QUANTITY OF COLOR(S) SELECTED
Summit White______, Deep Navy , Black , Victory Red , Sheer Silver , Aqua Blue ,
Woodland Green(add 45 days)____.
(1) Not Tire Chain Compatible
COMMODITY OPTION DESCRIPTION ORDER QTY PRICE EACH PRICE EXTENSION
CODE
2310-107-010 Credit for pickup from selling Dealer (Orders for $(50.00) $
Eastern WA) (EWA) (Deduct)*
2310-107-011 Credit for pickup from selling Dealer (Orders for $(50.00)
Western WA) (WWA) (Deduct)*
2310-107-012 Deleted $0.00
2310-107-013 Alternative Engine 2.9 Liter 4 Cylinder, 185 HP(Not $(800.00)
Available w/crew cab) (LLR) (Deduct)
2310-107-014 Bedliner, Drop in (Including Over Rails And $259.00
Tailgate)(Pendaliner)(DLR)*
2310-107-015 Bedliner Spray On (Including Over Rails and $350.00
Tailgate) (Ameriguard) (DLR)*
2310-107-016 Bed Mat, HD Rubber (DLR)* $95.00
2310-107-017 Bucket Seats, Cloth Front Reclining (Available only $285.00
w/crew cab) (AR9)
2310-107-018 Cloth Seat Trim, Upgrade (92W) $0.00
2310-107-019 Crew Cab Pickup, Four Wheel Drive (4 Fullsize $2,400.00
Doors, 6 Passenger Cloth Seating, 5 Ft. Box,
CD/MP3)(Includes 2310-107-026)(CT15643/ILT)
2310-107-020 Differential, Limited Slip (G80) $245.00
2310-107-021 Engine Block Heater (K05) $63.00
2310-107-022 Floor covering Vinyl Instead of Carpet (Deletes Rear $0.00
Jump Seats)(Not available w/crew cab) (B38)
2310-107-023 Keys, Set of 2 Instead of 4 (DLR) (Deduct)* $(30.00)
2310-107-024 Manuals, Parts & Service, Paper (DLR)* $150.00
2310-107-025 Mud Flaps, Front & Rear (DLR)* $105.00
2310-107-026 Power Windows, Door Locks, Mirrors (Includes 1LT $415.00
Trim, Remote Keyless Entry)(ZQ6)
2310-107-027 Regular Cab, 6 Foot Box (No Rear Seats) (5,150# $(800.00)
GVWR) (CT15403) (Deduct)
2310-107-028 Spotlight, 6 inch Clear lens, Pillar Mounted Left $395.00
(DLR)*
2310-107-029 Stock Vehicle Upcharge Dealer Stock Vehicle w/ all $250.00
Contract Required Equipment. Color: White
(Delivery within 7 Days when available, call Dealer)
(Stock)*
2310-107-030 Tires, On-Off Road, P235/75R16(Not avail w/ crew $63.00
cab) (Set of 5) (Q5R)
*DEALER INST ALLED OPT ION
Current Contract Information
Contract No. 04808
Price Sheet Order Form
Page 7
2310-107-031 Towing Package Installed (Platform Hitch, Wiring $225.00
Harness and 4 Wire Plug) (Z82)
2310-107-032 Transmission, 5 Speed Manual (Avialable only w/4 $(850.00)
Cyl Eng 2310-107-013)(MA5) (Deduct)
2310-107-033 Mats, Rubber floor (DLR)* $95.00
COMMODITY OPTION DESCRIPTION ORDER QTY PRICE EACH PRICE EXTENSION
CODE
2310-107-034 Warranty, Delayed Start (Mail in Form) (DLR)* $0.00
2310-107-035 Manufacturer to Dealer Order Acknowledgement $0.00
Document Faxed to Customer (DLR)*
2310-107-036 Window, Rear Sliding (A28) $146.00
2310-107-037 Fire Extinguisher, 2.5# Dry Chemical ABC Rated w/ $28.00
Mounting Bracket, Delivered w/ Vehicle, Uninstalled
2310-107-038 Flare Kit, 3 Piece Triangle w/ Storage box for $30.00
roadside emergency use, Delivered w/ Vehicle,
Uninstalled
SUBTOTAL
+8.2% SST
TOTAL
*DEALER INST ALLED OPT ION
OFFICE OF STATE PROCUREMENT
PERFORMANCE REPORT
To OSP Customers:
Please take a moment to let us know how our services have measured up to your expectations on this contract. Please
copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager. For any comments
marked unacceptable, please explain in remarks block.
Procurement services provided: Excellent Good Acceptable Unacceptable
Timeliness of contract actions
Professionalism and courtesy of staff
Services provided met customer needs
Knowledge of procurement rules and regulations
Responsiveness/problem resolution
Timely and effective communications
Comments:
Agency: Prepared by:
Title:
Contract No.: 04808 Date:
Contract Title: Vehicles, 2010 Small/ Midsize Pick up Trucks Phone:
Send to:
Purchasing Manager
Office of State Procurement
PO Box 41017
Olympia, Washington 98504-1017
PRODUCT/SERVICE PERFORMANCE REPORT
Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also encouraged
to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems themselves prior
to completion and submission of this report.
Contract number and title: 04808 Vehicles, 2010 Small/Midsize Pickup Trucks
Supplier’s name: Supplier’s representative:
PRODUCT/SERVICE:
Contract item quality higher than required Damaged goods delivered
Contract item quality lower than required. Item delivered does not meet P.O./contract specifications
Other:
SUPPLIER/CONTRACTOR PERFORMANCE:
Late delivery Slow response to problems and problem resolution
Incorrect invoice pricing. Superior performance
Other:
CONTRACT PROVISIONS:
Terms and conditions inadequate Additional items or services are required.
Specifications need to be revised Minimum order too high.
Other:
Briefly describe situation:
Agency Name: Delivery Location:
Prepared By: Phone Number: Date: Supervisor:
Send To:
Breann Aggers
CONTRACT SPECIALIST
OFFICE OF STATE PROCUREMENT
PO BOX 41017
OLYMPIA WA 98504-1017
Vehicle Contract Ordering Procedures (Non Automated)
NOTE: For internet subscribers, with E-Mail capability, an automated on line requisition form for each
vehicle classification is at web site “http://www.ga.wa.gov/vehreq/vehmenu.htm”.
The step by step directions below with attached sample requisition and Price Sheet/ Order Form are provided as a
guideline to assist you in placing your vehicle order on the State of Washington Automobile/ Police Vehicle/ Light Trucks
& Vans contracts. The ordering procedure is as follows:
TO ORDER YOU NEED TO BE A SUB SCRIBER TO THE STATE PURCHASING COOPERATIVE and
orders are to be submitted on a State of Washington Purchase Requisition Form A15 -A (copy attached).
NOTE: DEALERS WILL NOT ACCEPT ORDERS DIRECTLY FROM YOUR ORGANIZATION. YOUR
REQUISITION IS TO BE SENT DIRECTLY TO THE OFFICE OF STATE PROCUREMENT FOR
PROCESSING. FAILURE TO DO SO MAY RESULT IN THE LOSS OF YOUR ORDER AND/OR
DELAY IN THE ORDERING AND DELIVERY OF YOUR VEHICLE.
To complete a manual purchase requisition, refer to the numbers below with the corresponding numbers on the attached
sample requisition. You need only fill in the areas listed below.
(1) Ordering Agency Name - Enter your organization name and address
(2) Agency Number - Political Subdivisions enter the Intergovernmental Cooperative Purchasing Agreement
Identification Number previously furnished to you. (if unknown call (360) 902-7415) Location and mail stop
blocks may be left blank for political subdivisions and non-profit organizations.
(3) Date Ordered - Enter today’s date.
(4) Date Needed - Leave blank or enter number of days allowed for delivery as shown on the contract.
(5) Requisition Number - Enter internal requisition number assigned by your organization.
(6) Contact Person - Enter your agency contact person and phone numbers for the State Procurement Officer to
call if there are any questions on your order.
(7) Ship Goods To - Enter the address where the vehicle is to be delivered (not a PO Box). If vehicle is to be
picked up, enter selling dealer’s address or state “Agency will pick up”. Enter agency number, location and
mail stop codes if known.
(8) Mail Invoices To - Enter the organization name/ address where bill should be sent. Indicate if more than one
copy of the invoice is required. Enter agency number, location and mail stop codes if known.
(9) Body of Requisition - Organization internal Requisition/ Purchase Order and/ or vehicle numbers, if any that
you want referenced on the state PO.
(10) Body of Requisition – Email Address to send PO to. Email address of the person you want us to send your
copy of the PO to. (Alternatively, if no email address provide a fax #)
(11) Body of Requisition - Organization delivery contact person and phone numbers for the dealer to coordinate
delivery. Indicate receiving hours/ days contact person is available.
(12) Body of Requisition - Identify Organization name/ address for title application (Legal & registered owner)
exactly as you want it to appear on the title. Street Address is required, not a PO Box, for registered owner
(13) Signature Line - Identify person authorizing this purchase, their title in your organization , and obtain their
signature.
To order the specific vehicle(s) and the options you require, make a copy and then complete the appropriate vehicle
contract “price sheet/ order form.” Simply enter the quantity of each color and all commodity codes required in the spaces
provided. (See Sample) You may order more than one vehicle per classification with like equipment, but do not mix
vehicles with unlike equipment other than color, on the same requisition. To process the order it is not necessary that you
calculate and total price extensions, but spaces are provided should you desire to know your total cost. (The state
purchase order will show all price extensions and a subtotal before sales tax).
Once completed, you may mail your requisition and price sheet/ order form to the address in the upper right corner of the
form or, preferably, fax it to (360) 664-2668 (to avoid possible duplication of your faxed order, please do not send a
confirming hard copy). After processing, the Office of State Procurement (OSP) will e-mail you a copy of the State
Purchase Order for your vehicle(s) at the same time the dealer is sent their copy. Remember, a confirming hard copy will
not be mailed. (When received, please check your order for any errors or duplication of any previous order.
Advise this office of any errors or discrepancies immediately.) If you do not receive your order back within 3 days,
notify this office at (360) 902-7193).
After the purchase order is issued completion of the order is the responsibility of the dealer and yourself. Please do not,
however, unnecessarily contact the dealer during the delivery time period. Also, if you have a requireme nt for general
information or equipment changes please contact this office. In case of a late delivery exceeding 14 calendar days,
contact both the dealer and this office.
Upon delivery, your payment is to be made directly to the dealer within 30 days of receipt/ acceptance of the vehicle(s).
(If you are able to pay even sooner after delivery you may be able to reduce the price of your vehicle as some of our
dealers have a Prompt Payment Discount.) It is important that payment be made within the 30-day time period as the
dealers must pay significant interest charges for financing vehicles. The number of firms bidding and bid prices received in
the future will be directly related to the timeliness of your payments on this contract. Additionally, the contract has a
provision for a 1% late payment penalty.
FORM SUBMIT T O:
A15-A DEPARTMENT OF GENERAL ADMINISTRATION
(REV 5/93) ST AT E OF WASHINGT ON
OFFICE OF STATE PROCUREMENT
PURCHASE REQUISITION Room 201, General Administration Building
PO Box 41017
Olympia, Washington 98504-1017
ORDERING AGENCY NAME AGENCY NO. LOCAT ION MAIL ST OP DAT E ORDERED DAT E NEEDED REQUISIT ION NO.
MO DAY YR MO DAY YR
(1) (2) (3) (4) (5)
CONTACT PERSON (6) FAX: PHONE:
SHIP GOODS T O: AGENCY MAIL MAIL INVOICES T O: COPIES AGENCY MAIL
NO. LOCAT ION ST OP REQD. NO. LOCAT ION ST OP
(7) (8)
REQ. COMMODITY ESTIMATED
ITEM NO. CODE DESCRIPTION QUANTITY UNIT
UNIT PRICE
TOTAL COST
2010 STATE VEHICLE CO NTRACT O RDER PER THE ATTACHED
CO NTRACT PRICE SHEETS/O RDER FO RM
O RGANIZATIO N INTERNAL REQ UISITIO N/PO # O R VEHICLE(S) #
(9)
EMAIL ADDRESS TO SEND PO TO
(10) DELIVERY CO NTACT PERSO N:
TELEPHO NE# ( )
(11)
FAX # ( )
RECEIVING HO URS/DAYS
(12)
O RGANIZATIO N NAME/ ADDRESS FO R THE TITLE APPLICATIO N O RGANIZATIO N NAME/ ADDRESS FO R THE TITLE APPLICATIO N
“LEGAL O WNER” “REGISTERED O WNER” (STREET ADDRESS O NLY)
CONTINUED
IDENT IFY PREVIOUS REQUISIT IONS FOR NAME OF AUT HORIZING OFFICIAL I hereby certify that the goods or services requested are necessary for the work and
IT EMS ABOVE transaction of business of this agency
(SIGNAT URE)
(T ype or
Print) (13)
1. DAT E/REQ. NO. T IT LE
DOC DAT E PMT DUE DAT E CUR DOC. NO. REF DOC NO. VENDOR NO VENDOR MESSAGE USE UBI NUMBER
T AX
M FUND APPN PROGRAM SUB SUB ORG WORKCLAS COUNT Y CIT Y/T OWN PROJECT SUB PROJ AMOUNT INVOICE NUMBER
REF T RANS O INDEX INDEX OBJ SUB INDEX S BUDGET ORG PROJ PHASE PROJ
DOC CODE D OBJ ALLOC UNIT INDEX
SUF
APPROVED FOR PAYMENT BY DAT E WARRANT T OT AL WARRANT NUMBER
*DEALER INST ALLED OPT ION
Current Contract Information
Price Sheet Order Form
Page 1
SAMPLE
TO ORDER COMPLETE PRICE SHEETS AND SUBMIT WITH STATE FORM A -15A PURCHASE REQUISITION TO
OFFICE OF STATE PROCUREMENT BEFORE MARCH 31, 2007. ONLINE ORDERS MAY BE PLACED AT
https://fortress.wa.gov/ga/inet/vehreq/vehmenu.htm. TO MINIMIZE PRODUCTION DELAYS ORDER AS EARLY AS
POSSIBLE.
TRUCK
1/2 TON PICKUP
VEHICLE TYPE: EXTENDED CAB, SHORT BED 1/2 TON PICKUP (4X2) MAKE/MODEL: CHEVROLET
SILVERADO 1500
EQUIPMENT INCLUDED IN NET PRICE
- Four Door Cab Access - HD rear step bumper
- Air Bags, driver and front passenger - 600 CCA Battery
- 6400# GVWR - Dome, Reading, cargo lights
- 4.8 liter, 8 cylinder gas engine - 145 AMP alternator
- Automatic overdrive transmission - Cigarette lighter/Auxiliary power source
- 6 ½ foot box, wide body - Low mount exterior mirrors
- P245/70R17 all season steel belted radial tires(1) - Temperature gauge
- Matching spare tire & wheel, carrier, jack & lug wrench - Maximum fuel capacity (26 gal)
- HD power disc brakes, 4 wheel anti lock braking system - Light tinted glass all around
- Air Conditioning - All factory standard equipment including:
- Power steering Tachometer
- Intermittent wipers Tilt Steering Wheel
- AM/FM stereo radio w/clock Tire Pressure Monitoring System
- Headliner, door trim panels, vinyl floor covering Front Tow Hooks
- Vinyl 40/20/40 split bench seat w/head rests, folding backrest 3.23:1 rear axle ratio as equipped
- Rear bench Seat Daytime running lights
- Set of Four Keys 3 yr/36,000 mile warranty, 5 yr/100,000 Drivetrain
NHTSA CRASH TEST RATING
FRONTAL (D/P) N/A
SIDE (F/R) N/A
ROLLOVER N/A
VEHICLE MEETS STATE DEPT OF ECOLOGY SPECIFICATIONS FOR LOW EMISSION VEHICLE
EMISSION CERTIFICATION TIER 2 BIN 5 GAS MILEAGE 16 CITY 21 HWY MERCURY FREE VEHICLE
DEALER: BUD CLARY AUTO DEALERSHIPS(W262) DEALER CONTACT: John Slater or Janelle Dillon
PO Box 127 PHONE: 1-800-899-1926
Longview, WA 98632 EMAIL: jslater@budclary.com
FEDERAL TAX ID NO.: 91-0699054
DELIVERY: 120 Days PAYMENT TERMS: $200 DISCOUNT PER VEHICLE
FOR PAYMENT WITHIN 20
CALENDAR DAYS OF
DELIVERY, NET 30*
NET PRICE: (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal
Excise and before 8.0% State Sales Tax including a .3% vehicle tax):
COMMODITY CODE VEHICLE DESCRIPTION ORDER QTY PRICE EACH PRICE EXTENSION
2318-112-001 Truck, 1/2 Ton, Extended Cab Pickup, Wide
Box, 6 Ft. (4X2), 2008 Chevrolet 1500 Silverado 2 $16,334.00* $ 32,668.00
WT (CC10753)
NO COST EXTERIOR COLORS: INDICATE QUANTITY OF COLOR(S) SELECTED Summit White 2 ,
Dark Blue , Black , Silver Birch ____, Gray Stone ____,Victory Red , Blue Granite _____,Dark Cherry Red____.
FLEET COLORS (Add 30 Days to Delivery): Tangier Orange_____,Wheatland Yellow_____, Woodland Green _____,
PRICES ABOVE DO NOT INCLUDE $18.50 PER VEHICLE T IT LE AND T RAUMA CARE FEES OR $85 PER VEHICLE PURCHASING
ADMINIST RAT IVE FEE WHICH WILL BE ADDED T O DEALER INVOICE.
*DEALER INST ALLED OPT ION
Current Contract Information
Price Sheet Order Form
Page 1
Doeskin Tan
(1)Tire Chain Compatible
PRICES ABOVE DO NOT INCLUDE $18.50 PER VEHICLE T IT LE AND T RAUMA CARE FEES OR $85 PER VEHICLE PURCHASING
ADMINIST RAT IVE FEE WHICH WILL BE ADDED T O DEALER INVOICE.
*DEALER INST ALLED OPT ION
Current Contract Information
Price Sheet Order Form
Page 2
COMMODITY OPTION DESCRIPTION ORDER QTY PRICE EACH PRICE EXTENSION
CODE
2318-112-010 Credit for pickup from selling Dealer (Orders for $(50.00) $
Eastern WA, Area Code 509) (Deduct)*
2318-112-011 Credit for pickup from Selling Dealer (Orders for $(50.00)
Western WA, Area Codes 206, 253, 360, 425)
Deduct)*
2318-112-012 “Deleted” $0.00
2318-112-013 Alternative Gas Engine, 5.3 Liter 8 Cylinder Flexible $700.00
Fuel (Gas/Ethanol) Vehicle Meets Alternative Fuel
Vehicle Acquisition Requirements of the National
Energy Policy Act of 1992 (LMG)
2318-112-014 Bedliner, Drop in (including over rails & tailgate) 2 $295.00 590.00
(Duraliner) (DLR)*
2318-112-015 Bedliner, Spray On (Including over Rails and $435.00
tailgate) (Ameriguard) (DLR)*
2318-112-016 Bedmat, HD Rubber (DLR)* $95.00
2318-112-017 Cruise Control (K34) $199.00
2318-112-018 Differential, Limited Slip (G80) $295.00
2318-112-019 Heater, Engine Block (K05) $45.00
2318-112-020 Keys Set of 2 Instead of 4 (DLR)* (Deduct) $(8.00)
2318-112-021 Long Bed, 8 Foot Box, Wide Body, 6900# GVWR, $2,000.00
34 Gal Fuel Tank (Includes 2318-112-013 FFV
engine)(CC10953)
2318-112-022 Manuals, Parts & Service, Paper (DLR)* $125.00
2318-112-023 Mirrors, Camper, Black Retractable (DF2) $75.00
2318-112-024 Mirrors, Power Remote Camper (GP3) $200.00
2318-112-025 Mud Flaps, Rear (DLR)* 2 $95.00 190.00
2318-112-026 Deleted $0.00
2318-112-027 Deleted $0.00
2318-112-028 Rear Axle Ratio, 3.73:1 (GT4) $95.00
2318-112-029 Seat, Cloth Trim Instead of Vinyl (XXG) $0.00
2318-112-030 Spare Tire Carrier, Inside Body (DLR)* $95.00
2318-112-031 Spotlight, 6 inch, Clear Lens, Pillar Mounted, Left $345.00
(DLR)*
2318-112-032 Suspension Package (Larger Shocks) (Z85) $85.00
2318-112-033 Towing Package HD, (includes HD Suspension $395.00
2318-112-032, hitch platform, 7 wire harness with
fully independent fused trailering circuits with 7
way sealed connector)(Z82)
2318-112-034 Deleted $0.00
2318-112-035 Warranty, Delayed Start (Dealer provides form) $0.00
(DWS)*
*DEALER INST ALLED OPT ION
Current Contract Information
Price Sheet Order Form
Page 3
COMMODITY OPTION DESCRIPTION ORDER QTY PRICE EACH PRICE EXTENSION
CODE
2318-112-036 Manufacturer to Dealer Order 2 $0.00 0.00
Acknowledgement Document Faxed to
Customer (DLR)*
2318-112-037 Deleted $0.00
2318-112-038 Crew Cab Pickup (Includes 6 Passenger Cloth $3,000.00
Seating, 6800# GVWR, Electronic Stability
Control,143.5 WB, 69 Inch Bed)(CC10543)
2318-112-039 Short Bed 69.3 Inch Box, 6400# GVWR, $(195.00)
(CC10553)(Deduct)
2318-112-040 Fire Extinguisher 2.5# Dry Chemical ABC rated $28.00
w/mounting bracket, Delivered w/vehicle, uninstalled
(DLR)*
2318-112-041 Flare Kit, 3 Piece Triangle w/storage box for roadside $25.00
emergency use, Delivered w/vehicle, uninstalled (DLR)*
SUBTOTAL 33,448.00
+8.0% SST 2,675.84
TOTAL 36,123.84
FORM SUBMIT T O:
A15-A DEPARTMENT OF GENERAL ADMINISTRATION
(REV 5/93) ST AT E OF WASHINGT ON
OFFICE OF STATE PROCUREMENT
PURCHASE REQUISITION Room 201, General Administration Building
PO Box 41017
Olympia, Washington 98504-1017
ORDERING AGENCY NAME AGENCY NO. LOCAT ION MAIL ST OP DAT E ORDERED DAT E NEEDED REQUISIT ION NO.
MO DAY YR MO DAY YR
CONTACT PERSON FAX: PHONE:
SHIP GOODS T O: AGENCY MAIL MAIL INVOICES T O: COPIES AGENCY MAIL
NO. LOCAT ION ST OP REQD. NO. LOCAT ION ST OP
REQ. COMMODITY ESTIMATED
ITEM NO. CODE DESCRIPTION QUANTITY UNIT
UNIT PRICE
TOTAL COST
2009 STATE VEHICLE CO NTRACT O RDER PER THE ATTACHED
CO NTRACT PRICE SHEETS/O RDER FO RM
O RGANIZATIO N INTERNAL REQ UISITIO N/PO # O R VEHICLE(S) #
EMAIL ADDRESS TO SEND PO TO :
DELIVERY CO NTACT PERSO N:
TELEPHO NE# ( )
FAX# ( )
RECEIVING HO URS/DAY
O RGANIZATIO N NAME/ ADDRESS FO R THE TITLE APPLICATIO N O RGANIZATIO N NAME/ ADDRESS FO R THE TITLE APPLICATIO N
“LEGAL O WNER” “REGISTERED O WNER” (STREET ADDRESS O NLY)
CONTINUED
IDENT IFY PREVIOUS REQUISIT IONS FOR NAME OF AUT HORIZING OFFICIAL I hereby certify that the goods or services requested are necessary for the work and
IT EMS ABOVE transaction of business of this agency
(SIGNAT URE)
(T ype or
Print)
1. DAT E/REQ. NO. T IT LE
DOC DAT E PMT DUE DAT E CUR DOC. NO. REF DOC NO. VENDOR NO VENDOR MESSAGE USE UBI NUMBER
T AX
M FUND APPN PROGRAM SUB SUB ORG WORKCLAS COUNT Y CIT Y/T OWN PROJECT SUB PROJ AMOUNT INVOICE NUMBER
REF T RANS O INDEX INDEX OBJ SUB INDEX S BUDGET ORG PROJ PHASE PROJ
DOC CODE D OBJ ALLOC UNIT INDEX
SUF
APPROVED FOR PAYMENT BY DAT E WARRANT T OT AL WARRANT NUMBER
